Backup Documents 06/25/2019 Item #16D 1 (CDBG, HOME & ESG) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 0 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Susan Golden Community and Human 10/25/19
Services •
2. Jennifer Belpedio County Attorney Office V A j OIIla
3. BCC Office—Chairman McDaniel Board of County W tri b'\ �
Commissioners J 1. 1 Dl 1
4.
yy O ' � aOrt5( :e ` Ii
PRIMAPY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Susan Golden and/or Cormac Giblin Phone Number 252-2336 or ext 2399
Contact/ Department
Agenda Date Item was 06/25/2019 Agenda Item Number 16.D.1 &2
Approved by the BCC Resolution 2019-108
Type of Document HUD Funding Agreements—CDBG, Number of Original 3 sets of 2 forms(6
Attached HOME&ESG Documents Attached forms total)
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. Applicable)
1. Does the document require the chairman's original signature?
2. Does the document need to be sent to another agency for additional signatures? If yes, NA
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the No Use date
document or the final negotiated contract date whichever is applicable. signed
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip NA
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 06/25/19 and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the -` N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. this line.
LI)
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
0`""" h
U.S. Department of Housing and Urban Development 1 6 0 1
Q'"* �II ,r.-‘
Community Planning and Development Division
li iiRegion IV, Miami Field Office
a Brickell Plaza Federal Building
-46 „,i:- 909 SE First Avenue, Room 500
Miami, FL 33131-3042
September 12, 2019
Ms. Kristi Sonntag,Director
Community and Human Services Department
Collier County
3339 East Tamiami Trail,Suite 211
Naples,Florida 34112-5361
Dear Ms. Sontag:
SUBJECT: Collier County
Action Plan Program Year 2019-Grant Agreements
Enclosed you will find the county's one-year Action Plan grant agreements for the
following CPD's programs:
Community Development Block Grant (CDBG) Program: $ 2,500,693.00
HOME Investment Partnerships (HOME) Program: $ 633,746.00
Emergency Solutions Grants (ESG) Program: $ 200,352.00
The total allocation for your community is as follows: $ 3,334,791.00
Your FY 2019 program year began on October 1, 2019.
We would like to take this opportunity to commend the county on the successful
submittal of its one-year Action Plan. We believe that the goals and objectives developed
through this process provide the foundation for the formulation of new partnerships at all levels
of government and with the private sector including for-profit and non-profit organizations.
A primary goal of the Department is to reduce housing discrimination, affirmatively
further fair housing through CPD programs and promote diverse, inclusive communities. To that
end, we encourage your community to take all measures necessary to ensure compliance with the
Fair Housing requirements associated with these funds. A copy of the county's Annual Action
Plan was provided to the Office of Fair Housing and Equal Opportunity for review. If warranted,
comments from that review will be provided under a separate cover.
HUD's mission is `Create strong,sustainable,inclusive communities and quality,affordable homes for all'.
www.hud.gov www.espanol.hud.tov
1 6 0 1
In accordance with §92.254(a)(5), a PJ undertaking HOME-assisted homebuyer
activities, including any projects funded with HOME program income, must establish resale
and/or recapture provisions that comply with HOME statutory and regulatory requirements and
set forth the provisions in its consolidated plan. The county's "Recapture" provision is hereby
approved. (OR) The PJ indicates that no HOME funds will be used for homebuyer activities.
Therefore, the approval of recapture provision is not warranted.
Enclosed are two originals of each of the required Grant Agreements and Funding
Approvals. This constitutes the contract between our Department and Collier County. You
should note any special conditions listed in the Funding Approvals. Please return one executed
originals for each Grant and retain the others for your records. In addition to the Grant
Agreement(s), we have also enclosed a copy of"Consolidated Plan Advice and Guidance"
applicable to the various Programs.
Again, we congratulate you and your staff on the preparation of the Plan. We look
forward to working with you during the coming years to accomplish the goals you have set forth
and to further refine and improve the Plan development process. In the meantime, if you have
any questions or desire assistance concerning this letter or other items related to the community
development programs, please contact John Quade, Senior Community Planning and
Development Representative at (305) 520-5018 or via email message at john.f.quade@hud.gov.
Since ly,
• nn D. Chavis
Director
Community Planning and Development Division
Enclosures
cc: Lisa Bustamante, Program Manager, U.S. H.U.D.
Crystal K. Kinzel 1 6 1
Collier County
' Clerk of the Circuit Court and Comptroller
z 3315 Tamiami Trail East, Suite 102
Naples, Florida 34112-5324
'/t 1711 \I\
November 14, 2019
U.S. Dept of Housing & Urban Development
Attn: John F. Quade, CPD Representitive
Brickell Plaza Federal Building
909 SE First Avenue, Room 500
Miami, Florida 33131-3042
Re: FY 2019/2020 HUD Grant Funding Agreements
Transmitted herewith are the originals of the above referenced document for your
records per request, as adopted by the Collier County Board of County Commissioners
of Collier County, Florida on Tuesday, June 25, 2019, during Regular Session.
Please forward one of each fully executed agreements, to be kept as part of the
Board's Official Records. An envelope been provided for your convenience.
Very truly yours,
CRYSTAL K. KINZEL, CLERK
Martha Vergara, Deputy Clerk
Enclosure
Phone-(239) 252-2646 Fax-(239)252-2755
Website-www.CollierClerk.com Email-CollierClerk@collierclerk.com
1 6 1
Goiter County
Public Services Division
Community & Human Services
November 14, 2019
John Quade, CPD Representative
U. S. Dept of Housing& Urban Development
Brickell Plaza Federal Building
909 SE First Avenue Room 500
Miami, FL 33131-3042
SUBJECT: FY2019-2020 HUD Grant Funding Agreements
Dear Mr. Quade:
Please find attached one (1) executed funding agreement, with original signature, for each of the
FY2019 CDBG, HOME and ESG agreements, pursuant to the September 12, 2019 Action Plan
Program Year 2019 Grant Agreements letter from Director Chavis.
Should you have any questions regarding this information, please feel free to contact me at (239)
252-2399.
Sincerely,
.c4-e 4
Cormac J. Giblin, AICP
Housing, Grants Development and Operations Manager
3339 Tamiami Trail East,Suite 211•Naples,FL 34112-5361
239-252-CARE(2273)•239-252-CAFE(2233)•239-252-4230(RSVP) •www.colliergov.netIhumanservices
Funding Approval/Agreement U.S.Department of Housing and Urban Development 1 6 D 1
FU gOffice of Community Planning and Development
Title I of the Housing and Community Community Development Block Grant Program OMB Approval No.2506-0193
Development Act(Public Law 930383) exp 5/31/2018
HI-00515R of 20515R
1.Name of Grantee(as shown in item 5 of Standard Form 424) 3a.Grantee's 9-digit Tax ID Number 3b.Grantee's 9-digit DUNS Number
Collier County 596000558 076997790
2.Grantee's Complete Address(as shown in item 5 of Standard Form 424) 4.Date use of funds may begin
3339 East Tamiami Trail 10/01/2019
Naples,FL 34112 5a.Project/Grant No.1 6a.Amount Approved
B-19-UC-12-0016 $2,500,693.00
5b.Project/Grant No.2 6b.Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development(HUD)and the above named Grantee is made pursuant to the
authority of Title I of the Housing and Community Development Act of 1974,as amended,(42 USC 5301 et seq.).The Grantee's submissions for Title I assistance,the
HUD regulations at 24 CFR Part 570(as now in effect and as may be amended from time to time),and this Funding Approval,including any special conditions,constitute
part of the Agreement. Subject to the provisions of this Grant Agreement,HUD will make the funding assistance specified here available to the Grantee upon execution
of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item 4 above
provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre-agreement costs may not be paid with funding
assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee
agrees to assume all of the responsibilities for environmental review,decision making, and actions, as specified and required in regulations issued by the Secretary
pursuant to Section 104(g)of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by sub-
recipient entities to which it makes funding assistance hereunder available.
U.S.Department of Housing and Urban Development(By Name) Grantee Name(Contractual Organization)
Ann D.Chavis Collier C.untg
Title Title n
CPD Director i tiIf`m0.XA r
Signature Date 09/12/2019 Signature ise Date
7.Category of Title I Assistance for this Funding Action: 8.Special Conditions 9a.Date HUD Received S . ission ,0.check one
(check one) 07/18/2019 ®a.Orig.Funding
Entitlement,Sec 106(b) 0 None 9b.Date Grantee Notified Approval
®Attached 07/24/2019 ❑b.Amendment
9c.Date of Start of Program Year Amendment Number
10/01/2019
11.Amount of Community Development
Block Grant FY(2019) FY(2018) FY(2017)
a.Funds Reserved for this Grantee $2,424,666.00 $76,027.00 $ .00
b.Funds now being Approved
c.Reservation to be Cancelled
(11a minus 11b)
12a.Amount of Loan Guarantee Commitment now being Approved 12b.Name and complete Address of Public Agency
N/A N/A
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Urban Development on the above date with
respect to the above grant number(s)as Grantee designated to receive loan 12c.Name of Authorized Official for Designated Public Agency
guarantee assistance,and agrees to comply with the terms and conditions N/A
of the Agreement,applicable regulations,and other requirements of HUD Title
now or hereafter in effect,pertaining to the assistance provided it. N/A
Signature
N/A
HUD Accounting use Only
Effective Date
Batch TAC Program Y A Reg Area Document No. Project Number Category Amount (mm/dd/yyyy) F
153 Li 0 0 —
Y
1 7 6 Project Number Amount
0
Y Project Number Amount
Date Entered PAS(mm/dd/yyyy) Date Entered LOCCS(mm/dd/yyyy) Batch Number Transaction Code Entered By Verified By
- Approved as to form and legality 24 CFR 570 form HUD-7082(5/15)
ATTEST:
CRYSTAL I:. KINZEL,,CLE ►, St, t� , _. ._m. q A '`
. — Aaaistunt Count
flan 'iv r 19natuce any., y • ,,igo. .
160 1
Collier County
FY 2019 Grant Agreement #B-19-UC-12-0016
CDBG Special Conditions
Special Conditions.
(a) The period of performance for the funding assistance specified in the
Funding Approval ("Funding Assistance") shall begin on the date
specified in item 4 and shall end on September 1, 2026. The Grantee
shall not incur any obligations to be paid with such assistance after
September 1, 2026.
(b) The Recipient shall attach a schedule of its indirect cost rate(s) in the
format set forth below to the executed Agreement that is returned to
HUD. The Recipient shall provide HUD with a revised schedule when
any change is made to the rate(s) described in the schedule. The
schedule and any revisions HUD receives from the Recipient shall be
incorporated herein and made a part of this Agreement, provided that the
rate(s) described comply with 2 CFR part 200, subpart E.
Administering Direct
Department/Agency Indirect cost rate Cost Base
%
Instructions: The Recipient must identify each agency or department of the
Recipient that will carry out activities under the grant, the indirect cost rate
applicable to each department/agency (including if the de minimis rate is used per
2 CFR §200.414(f)), and the type of direct cost base to which the rate will be
applied (for example, Modified Total Direct Costs (MTDC)). Do not include
indirect cost rates for subrecipients.
(c) In addition to the conditions contained on form HUD 7082, the grantee
shall comply with requirements established by the Office of
Management and Budget (OMB) concerning the Dun and Bradstreet
Data Universal Numbering System(DUNS); the System for Award
Management (SAM.gov.); the Federal Funding Accountability and
Transparency Act as provided in 2 CFR part 25, Universal Identifier and
General Contractor Registration; and 2 CFR part 170, Reporting
Subaward and Executive Compensation Information.
(d) The grantee shall ensure that no CDBG funds are used to support any
Federal, State, or local projects that seek to use the power of eminent
160 ' 1
Collier County
FY 2019 Grant Agreement #B-19-UC-12-0016
CDBG Special Conditions
domain, unless eminent domain is employed only for a public use. For
the purposes of this requirement, public use shall not be construed to
include economic development that primarily benefits private
entities. Any use of funds for mass transit, railroad, airport, seaport or
highway projects as well as utility projects which benefit or serve the
general public (including energy-related, communication-related, water-
related and wastewater-related infrastructure), other structures
designated for use by the general public or which have other common-
carrier or public-utility functions that serve the general public and are
subject to regulation and oversight by the government, and projects for
the removal of an immediate threat to public health and safety or
brownfield as defined in the Small Business Liability Relief and
Brownfields Revitalization Act (Public Law 107-118) shall be
considered a public use for purposes of eminent domain.
(e) The Grantee or unit of general local government that directly or
indirectly receives CDBG funds may not sell, trade, or otherwise
transfer all or any such portion of such funds to another such entity in
exchange for any other funds, credits or non-Federal considerations, but
must use such funds for activities eligible under title I of the Act.
(f) E.O. 12372-Special Contract Condition -Notwithstanding any other
provision of this agreement, no funds provided under this agreement
may be obligated or expended for the planning or construction of water
or sewer facilities until receipt of written notification from HUD of the
release of funds on completion of the review procedures required under
Executive Order(E.O.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52. The
recipient shall also complete the review procedures required under E.O.
12372 and 24 CFR Part 52 and receive written notification from HUD of
the release of funds before obligating or expending any funds provided
under this agreement for any new or revised activity for the planning or
construction of water or sewer facilities not previously reviewed under
E.O. 12372 and implementing regulations.
(g) CDBG funds may not be provided to a for-profit entity pursuant to
section 105(a)(17) of the Act unless such activity or project has been
evaluated and selected in accordance with Appendix A to 24 CFR 570 -
"Guidelines and Objectives for Evaluating Project Costs and Financial
Requirements." (Source - P.L. 113-235, Consolidated and Further
Continuing Appropriations Act, 2015, Division K, Title II, Community
Development Fund).
Funding Approval and HOME U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Investment Partnerships Agreement
Title II of the National Affordable Housing Act 1 6 0 1
1. Participant Name and Address 2. Grant Number
Collier County M l 9-UC 120217
3339 East Tamiami Trail 3a Tax Identification Number 3b. Unique Entity Identifier(formerly DUNS)
Naples,FL 34112 596000558 076997790
4.Appropriation Number 5. FY
869/20205 2019
6. Previous Obligation(Enter"0"for initial FY allocation) $0
a. Formula Funds $633,746.00
b. Community Housing Development Org. (CHDO)Competitive $
7. Current Transaction(+or-) $633,746.00
a. Formula Funds $633,746.00
1. CHDO(For deobligations only) $
2. Non-CHDO(For deobligations only) $
b. CHDO Competitive Reallocation or Deobligation $
8. Revised Obligation $
a. Formula Funds $
b. CHDO Competitive Reallocation $
9. Special Conditions(check applicable box) 10. Date of Obligation(Congressional Release Date)
❑ Not applicable ❑ Attached 09/12/2019
11. Indirect Cost Rate* 12. Period of Performance
Administering Agency/Dept. Indirect Cost Rate Direct Cost Base 09/12/2019-09/01/2027
NA _% * If funding assistance will be used for payment of indirect costs pursuant to 2 CFR
% 200, Subpart E-Cost Principles, provide the name of the department/agency, its
indirect cost rate(including if the de minimis rate is charged per 2§CFR 200.414),and
— —% the direct cost base to which the rate will be applied. Do not include cost rates for
oho subrecipients.
This Agreement between the Department of Housing and Urban Development(HUD)and the Participating Jurisdiction/Entity is made pursuant to the authority of the HOME
Investment Partnerships Act(42 U.S.C.12701 et seq.).The Participating Jurisdiction's/Entity's approved Consolidated Plan submission/Application and the HUD regulations at 24
CFR Part 92(as is now in effect and as may be amended from time to time)and this HOME Investment Partnership Agreement,form HUD-40093,including any special conditions,
constitute part of this Agreement.Subject to the provisions of this Agreement,HUD will make the funds for the Fiscal Year specified,available to the Participating Jurisdiction/Entity
upon execution of this Agreement by the parties.All funds for the specified Fiscal Year provided by HUD by formula reallocation are covered by this Agreement upon execution of
an amendment by HUD,without the Participating Jurisdiction's execution of the amendment or other consent. HUD's payment of funds under this Agreement is subject to the
Participating Jurisdiction's/Entity's compliance with HUD's electronic funds transfer and information reporting procedures issued pursuant to 24 CFR 92.502.To the extent authorized
by HUD regulations at 24 CFR Part 92, HUD may, by its execution of an amendment,deobligate funds previously awarded to the Participating Jurisdiction/Entity without the
Participating Jurisdiction's/Entity's execution of the amendment or other consent.The Participating Jurisdiction/Entity agrees that funds invested in affordable housing under 24
CFR Part 92 are repayable when the housing no longer qualifies as affordable housing.Repayment shall be made as specified in 24 CFR Part 92.The Participating Jurisdiction
agrees to assume all of the responsibility for environmental review,decision making,and actions,as specified and required in regulation at 24 CFR 92.352 and 24 CFR Part 58.
The Grantee shall comply with requirements established by the Office of Management and Budget(OMB)concerning the Universal Numbering System and System for Award
Management(SAM)requirements in Appendix A to 2 CFR part 25,and the Federal Funding Accountability and Transparency Act(FFATA)in Appendix A to 2 CFR part 170.
The Period of Performance for the funding assistance shall begin on the date specified in item 12 and shall end on September 1e'of the 5'h fiscal year after the expiration of the
period of availability for obligation.Funds remaining in the account will be cancelled and thereafter not available for ligation or expenditure for any purpose.Per 31 U.S.C.1552.
The grantee shall not incur any obligations to be paid with such assistance after the end of the Period of Perform e.
13. For the U.S. Department of HUD(Name and Title of Authorized Official) 14.Sign 15. Date
Ann D.Chavis—HUD Community Planning and Development Director 09/12/2019
16. For the Participating Juri diction/Entity(Name and Title of Authorized Official) ),7e 18. Date
'1�1\\; LIA ' Conte\ Jr. aCCc-' (/ (.1 /1,2/ t'
19.Check one:
® Initial Agreement ❑ Amendment#
20.Funding Information: HOME
Source of-Funds - Appropriation Code PAS Code Amount /�� roved as to form and legality
2019,,' 86 9/2 0205 HMF(G) $631,313.00
201a 868/1 0205 HMF(F) $1,498.00
2017 86 7/0 0205 HMF(C) $935.00
Assistant Count irnmy
ATTEST:
RYSTAL K,KINZEL, C r RK
Qs as
lQr6 HUD-40093
ut Jerk
P `� , i^natlm only.
Funding Approval/Agreement U.S. Department of Housing and Urban 1 6 0 1
Development
Emergency Solutions Grants Program Office of Community Planning and Development
Subtitle B of Title IV of the McKinney-Vento Homeless
Assistance Act,
42 U.S.C. 11371 et seq.
CFDA Number 14.231
1. Recipient Name and Address 2. Unique Federal Award Identification Number:
Collier County E-19-UC-12-0016
3339 East Tamiami Trail 3.Tax Identification Number: 596000558
Naples, FL 34112
4. Unique Entity Identifier(DUNS): 076997790
5. Fiscal Year 2019
6. Previous Obligation (Enter"0"for initial Fiscal Year $0
7. Amount of Funds Obligated or Deobligated by This $200,352.00
8.Total Amount of Federal Funds Obligated $200,352.00
9.Total Required Match: $
10. Start Date of Recipient's 11. Date HUD Received Recipient's 12. Period of Performance
Program Year 10/01/2019 Consolidated Plan Submission Start Date(the later of the
7/18/2019 dates listed in Boxes 10
and 11) 10/01/2019
13.Type of Agreement(check applicable box) 14. Special Conditions
Z Initial Agreement(Purpose#1 —Initial Fiscal Year ❑ Not applicable Z Attached
allocation)
❑Amendment(Purpose#2—Deobligation of funds) 15. Period of Performance End Date 09/11/21
❑Amendment(Purpose#3—Obligation of additional
funds)
General Terms and Conditions:This Agreement between the U.S. Department of Housing and Urban
Development(HUD)and the Recipient is made pursuant to the authority of Subtitle B of Title IV of the
McKinney-Vento Homeless Assistance Act(42 U.S.C. 11371 et seq.) and is subject to the applicable annual
appropriations act. The Recipient's Consolidated Plan submissions (including the Recipient's approved annual
Action Plan and any amendments completed in accordance with 24 CFR Part 91),the Emergency Solutions
Grants Program regulations at 24 CFR Part 576 (as now in effect and as may be amended from time to time),
and this Agreement, including any special conditions attached to this Agreement, constitute part of this
Agreement. Subject to the terms and conditions of this Agreement, HUD will make the funds for the specified
Fiscal Year available to the Recipient upon execution of this Agreement by the Recipient and HUD. All funds
for the specified Fiscal Year that HUD provides by reallocation are covered by this Agreement upon execution
of an amendment by HUD,without the Recipient's execution of the amendment or other consent. The
Recipient agrees to assume all of the responsibilities with respect to environmental review,decision making,
and action required under the HUD regulations at 24 CFR Part 58. Nothing in this Agreement shall be
construed as creating or justifying any claim against the federal government or the Recipient by any third party.
To the extent authorized by HUD regulations at 24 CFR Part 576, HUD may, by its execution of an
amendment, deobligate funds previously awarded to the Recipient without the Recipient's execution of the
amendment or other consent.
16. For the U.S. Department of HUD (Name,Title, and Contact 17. Si ure 18. Date
Information of Authorized Official) 09/12/2019
Ann D. Chavis
CPD Director
19 For the Reci ent ame an Title of Aut ized.Official) gpa re it 21. Date
W•,\\:am L � 1 z-V,:cr-. car c\&r\ /(A/cit
Funding Information (HUD Accounting Use Only):
PAS Code: HAES Region: 04
Program Code: SOE
Appropriation: 00192 Office: 14(Miami)
•
ATTEST:
ORY T K.)(NZ-L, CLERK Approved as to form and legality
aic)‘5
mist to chairman 8 De uty I r ssistant Count rney
signatuceoly. i a,,:;-
160 1
CONSOLIDATED PLAN ADVICE AND GUIDANCE 2019
All Formula Grants
**Please note Special conditions attached to the grant agreements**
Indirect Cost Rate
If funding assistance will be used for payment of indirect costs pursuant to 2 § CFR 200,
Subpart E-Cost Principles, grantees must attach a schedule to the Executed Grant Agreement that
identifies each department/agency, its indirect cost rate (including if the de Minimis rate is
charged per 2 § CFR 200.414), and the direct cost base to which the rate will be applied on the
grant agreement. If there are more than four agencies/departments carry out activities with the
Funding Assistance, attach a list with the additional agencies/departments that will carry out
activities with the Funding Assistance. Do not include cost rates for subrecipients or project
sponsors.
Fair Housing and Equal Opportunity
A primary goal of the Department is to reduce housing discrimination, affirmatively
further fair housing through CPD programs and promote diverse, inclusive communities. To that
end, we encourage your community to take all measures necessary to ensure compliance with the
Fair Housing requirements associated with these funds.
Reporting Requirements for Fiscal Year 2019 Grants
The Consolidated Annual Performance Evaluation Report (CAPER) (Section 91.520) for
the 2018 Program Year is due in this office no later than 90 days after your program year end
date, which includes CDBG, HOME and ESG.
Integrated Disbursement Information System (IDIS)
The Community may add or delete individuals authorized to access the Integrated
Disbursement and Information System (IDIS). An IDIS Access Request Form must be prepared,
notarized and returned to this office with the Grant Agreement. The Direct Deposit sign-up
Form(SF-1199A) must be completed if there is the need to establish or change banking
information. Both the Grantee and the financial institution must complete the form. The
completed SF-1199A Form must be returned to this office.
As a reminder, please also note that CPD has changed its disbursement approach in IDIS
from FIFO to a grant-based approach and has issued guidance to ensure that grantees have
appropriate instructions for beginning to draw grant funds.
160 1
Environmental Review Procedures
Certain activities included in the Consolidated Action Plan are subject to the provisions
of 24 § CFR Part 58 (Environmental Review Procedures for the CDBG Program). Funds for
such activities may not be obligated or expended unless the release of funds has been approved
in writing by HUD. A request for the release of funds must be accompanied by an environmental
certification. HUD's web site has helpful information on these environmental review
requirements at: https://www.hudexchange.info/environmental-review/. Technical assistance on
these procedures is also available from your CPD Representative or from Ubaldo A. Cazzoli,
Environmental Specialist, at (305) 520-5005.
Addendums to the Grant Agreement for the CDBG Program:
• In addition to the conditions contained on form HUD 7082, the grantee shall comply
with requirements established by the Office of Management and Budget (OMB)
concerning the Dun and Bradstreet Data Universal Numbering System (DUNS), the
Central Contractor Registration (CCR) database, and the Federal Funding
Accountability and Transparency Act as provided in 2 CFR part 25, Universal
Identifier and Central Contractor Registration, and 2 CFR part 170, Reporting Sub-
award and Executive Compensation Information.
• The grantee shall ensure that no CDBG funds are used to support any Federal, State, or
local projects that seek to use the power of eminent domain, unless eminent domain is
employed only for a public use. For the purposes of this requirement, public use shall not
be construed to include economic development that primarily benefits private
entities. Any use of funds for mass transit, railroad, airport, seaport or highway projects
as well as utility projects which benefit or serve the general public (including energy-
related, communication-related, water- related and wastewater-related infrastructure),
other structures designated for use by the general public or which have other common-
carrier or public-utility functions that serve the general public and are subject to
regulation and oversight by the government, and projects for the removal of an immediate
threat to public health and safety or Brownsfield as defined in the Small Business
Liability Relief and Brownsfield Revitalization Act(Public Law 107-118) shall be
considered a public use for purposes of eminent domain.
• The Grantee or unit of general local government that indirectly receives CDBG funds
may not sell, trade, or otherwise transfer all or any such portion of such funds to another
such entity in exchange for any other funds, credits or non-Federal considerations,but
must use such funds for activities eligible under Title I of the Act.
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HOME
As a reminder, the July 24, 2013, HOME final rule (24 § CFR Part 92) new requirements
are in effect. As you know, the HOME program statute provides that funds are available to
participating jurisdictions (PJs) for 24 months after the last day of the month in which HUD
notifies the PJ of HUD's execution of the HOME Investment Partnerships Agreement. If not
placed under a binding commitment to affordable housing within the 24-month period, the funds
are to be deobligated. The statute also provides that at least 15 percent of each PJ's allocation
must be reserved for investment in housing to be developed, sponsored, or owned by Community
Housing Development Organizations (CHDOs).
One of the most significant changes made by the 2013 HOME final rule was the
elimination of non-project specific reservations to CHDOs. The term CHDO reservation in the
rule refers to a commitment to a specific project to be owned, developed, or sponsored by a
CHDO. It is critical that PJs remain cognizant of this change to ensure that they meet the 24-
month CHDO reservation deadline requirement.
ESG Guidance/Expenditure Deadlines and Change in Environmental Review
Responsibilities
The office of Special Needs Assistance Programs (SNAPS) has provided training and
guidance documents for recipients/subrecipient that can be accessed at
www.hudexchange.info/esg.
There are two critical deadlines set forth in the ESG program regulations. Title 24 of the
Code of Federal Regulations (CFR), Section 576.55(b), requires that all ESG grant amounts be
obligated by 180 days and expended by 24 months after the date of the grant award letter. Any
grant amounts that are not obligated and expended by these dates may be recovered and
reallocated for use in accordance with 24 CFR§576.67. These deadlines represent maximum
time periods. We trust that each grantee will make every effort to obligate and expend all funds
within these periods.
On Friday, July 6, 2012, President Obama signed the Moving Ahead for Progress in the
21' Century Act (MAP-21) (Public Law 112-141) into law. The law includes several changes to
the homeless assistance programs under title IV of the McKinney-Vento Homeless Assistance
Act, as amended (42 U.S.C. 11360 et seq.). Among these changes, MAP-21 restores
authorization for states and units of general local government to assume HUD's responsibilities
for environmental review under 24 CFR §Part 58 (environmental reviews performed by states
and units of general local government) for the Emergency Solutions Grants program (ESG).
Based on this change, HUD revised the ESG grant agreement to incorporate the relevant
provision of MAP-21 and provide that the grantee agrees to assume all of the responsibilities
with respect to environmental review, decision making, and action required under HUD's
regulations at 24 CFR §Part 58. This agreement will enable you to use the same environmental
review procedures that have been required for all Emergency Shelter Grants. HUD will also
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incorporate these procedures into the upcoming final rule for the Emergency Solutions Grants
program.
Under these procedures, each unit of general local government that receives ESG funds
from HUD or a State, and each State that provides ESG funds to private nonprofit organizations,
will carry out the environmental review responsibilities under Part 58. Also, each State that
provides ESG funds to a unit of general local government will provide for the assumption of
environmental review responsibilities by the units of general local government and act on their
requests for release of funds.