Agenda 10/22/2019 Item #16E6 (Terminating Solicitation #19-7612)10/22/2019
EXECUTIVE SUMMARY
Recommendation to approve the termination of County Solicitation Number 19 -7612 “96th Avenue
North Public Utilities Renewal Project” and refund all associated protest filing fees to Andrew
Sitework, LLC and Douglas N. Higgins, Inc
OBJECTIVE: To terminate Solicitation Number 19-7612 for the “96th Avenue North Public Utilities
Renewal Project” and refund all associated protest filing fees to Andrew Sitework, LLC and Douglas N.
Higgins Inc.
CONSIDERATIONS: On May 15, 2019 the Procurement Services Division released to advertisement
Invitation to Bid 19-7612 with nine (9) bids being received by the due date of June 20, 2019.
The lowest bid was received from Andrew Sitework, LLC bidding $5,266,756.
The second lowest bid was submitted by Douglas N. Higgins, Inc. who bid $5,357,500.
A Notice of Recommended Award (NORA) was posted on July 12, 2019 finding Andrew to be the lowest
responsive and responsible bidder.
Higgins properly filed a protest with the required $5,000 filing fee on July 19, 2 019, arguing that
Andrew’s bid contained both false and misleading information, and was in violation of the ethical
standards contained within the Procurement Ordinance.
Higgins' claim was investigated and, based on the findings, the protest was upheld and the low bidder,
Andrew Sitework, LLC was subsequently deemed non-responsive.
A revised NORA was issued on August 28, 2019 finding Andrew non -responsive and awarding to
Higgins.
On September 9, 2019 a counter protest was received from Andrew, with the requ ired $5,000 filing fee,
arguing the County did not have sufficient reason to brand Andrew’s bid non-responsive and claiming the
award was arbitrary and capricious.
The counter protest was denied on October 10, 2019 on the basis that the Andrew bid contained both false
and misleading information. This position was consistent based on the investigation and findings related
to the prior protest filled by Higgins.
Andrew filed an appeal to this decision on October 14, 2019 and introduced a new claim concerning the
solicitation process administered by staff, whereby Andrew argued that staff had requested and allowed to
be modified required grant provision documentation identified in the solicitation as Exhibit 1.B.
Upon investigating this claim, it was substantiated that staff had allowed a material change to the
vendor’s bid after the due date. This change took the form of adding grant provision documentation,
certifications, and a letterhead containing competency statements from an associated minority & women
business enterprise (MWBE) vendor.
Due to the deviation from established procedures during the solicitation process, staff now seek to
terminate this solicitation, refund all collected protest fees to the two vendors involved, and re -solicit this
project.
FISCAL IMPACT: Reimbursement of collected funds; $5,000 to Andrew Sitework, LLC and $5,000 to
16.E.6
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10/22/2019
Douglas N. Higgins, Inc.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
RECOMMENDATION: To terminate solicitation 19-7612 and refund all collected protest fees to the
two vendors involved and re-solicit this project.
Prepared by: Edward F. Coyman Jr, CPPO, CPPB, Procurement Services Division Director
ATTACHMENT(S)
1. Douglas N Higgins Inc. Protest as Delivered (PDF)
2. Procurement Director Response to 19-7612 (PDF)
3. Andrew Site Work - Formal Protest (PDF)
4. Procurement Direct Response 19-7612 Andrew Sitework Protest (PDF)
5. Letter to Edward Coyman and Leo Ochs 10.14.19 (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.6
Doc ID: 10566
Item Summary: Recommendation to approve the termination of County Solicitation Number 19-
7612 “96th Avenue North Public Utilities Renewal Project” and refund all associated protest filing fees to
Andrew Sitework, LLC and Douglas N. Higgins, Inc.
Meeting Date: 10/22/2019
Prepared by:
Title: – Procurement Services
Name: Ted Coyman
10/16/2019 3:25 PM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
10/16/2019 3:25 PM
Approved By:
Review:
Procurement Services Ted Coyman Level 1 Purchasing Gatekeeper Completed 10/16/2019 3:26 PM
Administrative Services Department Len Price Level 1 Division Reviewer Completed 10/16/2019 3:44 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 10/16/2019 3:44 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/16/2019 3:48 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 10/16/2019 3:52 PM
Office of Management and Budget Laura Wells Additional Reviewer Skipped 10/16/2019 3:54 PM
Budget and Management Office Mark Isackson Additional Reviewer Completed 10/16/2019 4:07 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 10/16/2019 4:14 PM
Board of County Commissioners MaryJo Brock Meeting Pending 10/22/2019 9:00 AM
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Packet Pg. 2693 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2694 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2695 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2696 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2697 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2698 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2699 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2700 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2701 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2702 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2703 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2704 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2705 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2706 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2707 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2708 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2709 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2710 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2711 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2712 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2713 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2714 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2715 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2716 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2717 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2718 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2719 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2720 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2721 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2722 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2723 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2724 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2725 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2726 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2727 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2728 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2729 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2730 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2731 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2732 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2733 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2734 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2735 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2736 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2737 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2738 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2739 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2740 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2741 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2742 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2743 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2744 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2745 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2746 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2747 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2748 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2749 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2750 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2751 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2752 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2753 Attachment: Andrew Site Work - Formal Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2754 Attachment: Procurement Direct Response 19-7612 Andrew Sitework Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2755 Attachment: Procurement Direct Response 19-7612 Andrew Sitework Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2756 Attachment: Procurement Direct Response 19-7612 Andrew Sitework Protest (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2757 Attachment: Letter to Edward Coyman and Leo Ochs 10.14.19 (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2758 Attachment: Letter to Edward Coyman and Leo Ochs 10.14.19 (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2759 Attachment: Letter to Edward Coyman and Leo Ochs 10.14.19 (10566 : Termination of County Solicitation Number 19-7612)
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Packet Pg. 2760 Attachment: Letter to Edward Coyman and Leo Ochs 10.14.19 (10566 : Termination of County Solicitation Number 19-7612)