Backup Documents 10/08/2019 Item #16E 1 16E1
Proposed Agenda Changes
Board of County Commissioners Meeting
October 8,2019
Move Item 16D4 to Item 11H: Recommendation to award an Agreement for Request for Proposal
No. 19-7537,"Affordable Housing Marketing Outreach Campaign," to Quest Corporation of
America,Inc.,and authorize the Chairman to sign the attached agreement. (Commissioner
McDaniel's request)
Move Item 16F3 to Item 11I: Recommendation to approve the Fiscal Year 2019-20 Strategic
Marketing Plan for the Naples,Marco Island,Everglades Convention &Visitors Bureau (CVB)
and make a finding that this plan promotes tourism. (Commissioner Taylor's request)
Move Item 16H1 to Item 10B: Recommendation to direct the County Attorney to advertise and
bring back for future consideration an Ordinance establishing a ban against cast net fishing at Ann
Olesky Park on Lake Trafford. (Commissioner Taylor's request)
Note:
Item 16E1 title should read: Recommendation to amend Agreement#4-6 4-613#16-6613,Property
and Casualty Brokerage Services,with Assured Partners of Florida,LLC to allow for two 1-year
renewal extensions of the current agreement effective January 1,2020.
Time Certain Items:
Item 12A to be heard no sooner than 9:30 a.m.
Item 11E to be heard no sooner than 1:30 p.m.
10/8/2019 10:08 AM
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE 16 E 1
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management
2. County Attorney Office County Attorney Office
)1)t/i
4. BCC Office Board of County ,J\-4-3..
Commissionerss' c,\\k\ c/
4. Minutes and Records Clerk of Court's Office
ik) <<1'Pk ?i `
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Jessica Suarez/PURCHASING Contact Information 239-252-8407
Contact/ Department
Agenda Date Item was October 08th 2019 tr Agenda Item Number 16.E.1
Approved by the BCC 1//
Type of Document AMENDMENT Number of Original 2
Attached Documents Attached
PO number or account N/A 16-6613 ASSURED
number if document is ASSURED PARTNERS OF
to be recorded PARTNERS OF FLORIDA, LLC
FLORIDA, LLC
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column, whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JS
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JS
document or the final negotiated contract date whichever is applicable. _
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JS
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 10/08/2019 and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. t line.
9. Initials of attorney verifying that the attached document is the version approved by the -� N7A tI not
BCC,all changes directed by the BCC have been made,and the d.c •• ' th ' -' opti n for
Chairman's signature. : (` , this lir .
OCT OS 3
\.
16E1
MEMORANDUM
Date: October 14, 2019
To: Jessica Suarez, Purchasing Tech
Procurement Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Agreement #16-6613, Amendment No. 1
"Property and Casualty Brokerage Services"
Contractor: Assured Partners of Florida, LLC
Attached, is an original copy of the contract referenced above, (Item #16E1)
approved by the Board of County Commissioners on Tuesday, October 8, 2019.
The second original contract has been held in the Minutes and Records Department
for the Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
16E1
FIRST AMENDMENT TO AGREEMENT# 16-6613 FOR
PROPERTY CASUALTY BROKERAGE SERVICES
THIS AMENDMENT made and entered into on this day of 06(teA' 2019, by
and between Assured Partners of Florida,LLC(the"Contractor")and Collier County,a political subdivision
of the State of Florida,(the "County"):
WHEREAS, on October 25, 2016, (Agenda Item 16.E.1), the County entered into an Agreement
with the Contractor to provide casualty insurance brokerage services; and
WHEREAS,the parties desire to renew and extend Agreement# 16-6613 commencing on January
1, 2020 and continuing through December 31, 2021, and to amend the Agreement to revise Exhibit B, Fee
Schedule,to include pricing for years 2020 through 2021; and
WHEREAS,all other terms and conditions of the Agreement shall remain the same.
NOW,THEREFORE, in consideration of the mutual promises and covenants herein contained, it
is agreed by the parties as follows:
1.The parties agree to renew and extend Agreement# 16-6613 commencing on January 1,2020 and
continuing through December 31,2021.
2. Exhibit B, Fee Schedule, is hereby amended, as outlined in Exhibit B-1, attached hereto and
incorporated into the Agreement.
Words l gh are deleted; Words Underlined are added
**Remainder of this page left blank intentionally**
Page 1 of 3
First Amendment to Agreement#16-6613
16E 1
IN WITNESS WHEREOF, the parties hereto, have executed this Amendment on the date and year
first written above,by an authorized person or agent.
�\,;,•
ATTES'FA ''' BOARD OF _ 11 UNTY COMMISSIONERS
CRYSCAL.'I 'ICINZEL,CLERK& COLLIE' for ORIDA
it
BY: ...,..........._ t':4o__..... AP.. ‹.. CU- A m-_ 10,
Si to m''�;;'IO r W i Liam L. McDaniel,Jr.,Chai an
Date: Otilit MA
(seal)
Contractor's Witnesses: CONTRACTOR
t r —4r� ASSUR�1 PARTNERS OF FLORIDA,LLC
it t Witness By: ''Ol 14N—
Signature
Sara Hines
TTyp /print witness nameT Steve Bueltel President
-,Thadb- TType/print signature and titleT
econd Witness Aprerrho to Fo an Legality:
Analie Maestuilill' 114V
TType/print witness nameT Deputy County ttorney
-4 k7-e--44.,.
Print Name
Item# '(o e 14
Agenda �__
Date
Date L -tike
ecd ` R
Deputy Merl:
Page 2 of 3q
First Amendment to Agreement#16-6613
16 E
Exhibit B-1 - Fee Schedule
Period Annual Unit Price Payable in 1/12th *(1) Estimated Commissions
monthly payments to be Paid by the Carrier
1/1/17 to $75,000 $6,250 $43,500
12/31/17
1/1/18 to $75,000 $6,250 $45,600
12/31/18
1/1/19 to $75,000 $6,250/ $47,900
12/31/19
1/1/20 to $75,000 $6,250/ $47,900
12/31/20
1/1/21 to $75,000 $6,250/ $47,900
12/31/21
*(1) No agent or broker is permitted to write Flood policies in the National Flood Insurance
Program (NFIP) net of commission. The Estimated Commissions are for NFIP Flood
policies only are based on the current policy schedule and IRMS history of writing these
policies for Collier County.
(2) The future estimated commissions are very hard to predict because of the changes
NFIP makes and the changes that IRMS constantly make to the policies. The estimated
commissions could actually come in lower than what is stated above. At the end of each
contract period IRMS will provide an annual commission statement to the County for all
NFIP policies.
(3) The cost to handle the negotiation and placement of mono-line Builders Risk policies
is included the fee schedule above.
Words Struck-Through are deleted; Words Underlined are added
Page 3 of 3
First Amendment to Agreement#16-6613
CAU