Agenda 10/08/2019 Item #16E 1 (Amend Agreement #16-1613 w/Assured Partners of FL, LLC10/08/2019
EXECUTIVE SUMMARY
Recommendation to amend Agreement #16-1613, Property and Casualty Brokerage Services, with
Assured Partners of Florida, LLC to allow for two 1-year renewal extensions of the current
agreement effective January 1, 2020.
OBJECTIVE: To provide Property and Casualty Insurance Brokerage services in support of the
County’s Risk Management Finance program.
CONSIDERATION: Florida Statutes Section 768.28 (3) (16) (a) authorizes Counties to enter into risk
management programs and to purchase insurance as determined necessary. Pursuant to Section 626.112,
Florida Statutes, property and casualty insurance coverage must be placed through a licensed broker or
agent. Since October 1, 1992, the Board has utilized a contracted fee arrangement for Property and
Casualty insurance brokerage services. This method contrasts with a traditional compensation
arrangement where the broker is paid on a commission basis. Rather, under this approach the majority of
coverage, except for Flood, is placed on a “net of commission” basis and a flat fee is paid to the broker by
the County. The National Flood Insurance program requires that brokers accept commissions. This
arrangement results in a comprehensive scope of services at a lower overall program cost. It also
promotes transparency; reduces the potential for conflicts of interest; and promotes best value. The
current contract with Assured Partners of Florida, LLC is set to expire December 31, 2019, but allows for
two 1-year extensions effective January 1, 2020.
The scope of services for this program includes the marketing, analysis, recommendation and placement
of the County’s property, liability, automobile, crime and workers’ compensation programs. It also
includes the selection of ancillary services such as third-party adjusting services. Finally, a broad variety
of risk finance consulting services are included. Assured Partners of Florida, LLC is amenable to continue
utilizing the existing agreement with the proposed terms through the final renewal period, which would
start January 1, 2020 and continue through December 31, 2021. The annual fee for the proposed two 1 -
year renewal term extensions will remain the same amount as the County is currently paying under the
most recent annual pay period, January 1, 2019 to December 31, 2019.
The Board approves the final selection and placement of all insurance coverage annually.
FISCAL IMPACT: Under a traditional commission arrangement, total compensation to the broker
would be approximately $376,900 annually. IRMS proposed a flat fee of $75,000 annually and estimated
Flood commissions earnings of $47,900 for total estimated compensation of $122,900 for calendar years
2020 & 2021. This equates to program savings of $254,000. Sufficient funds are budgeted in Fund 516,
Property and Casualty Insurance, and Fund 518, Workers’ Compensation Insurance, for this purpose.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
item.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval. -SRT
RECOMMENDATION: To approve the extension renewal of Agreement # 16-1613 to Assured Partners
of Florida, LLC and authorize the Chairman to execute the attached Amendment, which extends the term
of the Agreement through December 31, 2021 and memorializes the annual fee during the extended term.
Prepared by: Carleton Case, GBDS, CLTC, Risk Finance Manager
16.E.1
Packet Pg. 1008
10/08/2019
ATTACHMENT(S)
1. 16-6613 AssuredPartners_Amend#1_VendorSigned (PDF)
2. Sunbiz listing of Officers (PDF)
3. Assured Partners Corporate Resolution (PDF)
4. 16-6613 InsuranceAndRisk_Contract (PDF)
16.E.1
Packet Pg. 1009
10/08/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.1
Doc ID: 9954
Item Summary: Recommendation to amend Agreement #16-1613, Property and Casualty
Brokerage Services, with Assured Partners of Florida, LLC to allow for two 1 -year renewal extensions of
the current agreement effective January 1, 2020.
Meeting Date: 10/08/2019
Prepared by:
Title: – Risk Management
Name: Carleton Case
09/16/2019 9:48 AM
Submitted by:
Title: Division Director - Risk Management – Risk Management
Name: Jeff Walker
09/16/2019 9:48 AM
Approved By:
Review:
Risk Management Jeff Walker Additional Reviewer Completed 09/16/2019 10:57 AM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 09/16/2019 3:23 PM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 09/17/2019 4:42 PM
Procurement Services Priscilla Doria Additional Reviewer Completed 09/24/2019 8:31 AM
Procurement Services Ted Coyman Additional Reviewer Completed 09/24/2019 9:14 AM
Procurement Services Evelyn Colon Additional Reviewer Completed 09/24/2019 10:07 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 09/25/2019 1:45 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 09/25/2019 4:47 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/26/2019 8:46 AM
Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review Completed 09/26/2019 9:30 AM
Budget and Management Office Mark Isackson Additional Reviewer Completed 09/26/2019 10:39 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/29/2019 5:52 PM
Board of County Commissioners MaryJo Brock Meeting Pending 10/08/2019 9:00 AM
16.E.1
Packet Pg. 1010
16.E.1.a
Packet Pg. 1011 Attachment: 16-6613 AssuredPartners_Amend#1_VendorSigned (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage
16.E.1.a
Packet Pg. 1012 Attachment: 16-6613 AssuredPartners_Amend#1_VendorSigned (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage
16.E.1.a
Packet Pg. 1013 Attachment: 16-6613 AssuredPartners_Amend#1_VendorSigned (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage
Department of State /Division of Corporations /Search Records /Detail By Document Number /
Document Number
FEI/EIN Number
Date Filed
State
Status
Last Event
Event Date Filed
Event Effective Date
Detail by Entity Name
Florida Limited Liability Company
ASSUREDPARTNERS OF FLORIDA, LLC
Filing Information
L12000024743
30-0720060
02/17/2012
FL
ACTIVE
LC STMNT OF RA/RO CHG
08/03/2018
NONE
Principal Address
200 COLONIAL CENTER PARKWAY
Ste. 150
LAKE MARY, FL 32746
Changed: 03/20/2019
Mailing Address
200 COLONIAL CENTER PARKWAY
Ste. 150
LAKE MARY, FL 32746
Changed: 03/20/2019
Registered Agent Name & Address
CT CORPORATION SYSTEM
1200 SOUTH PINE ISLAND RD.
PLANTATION, FL 33324
Name Changed: 08/03/2018
Address Changed: 08/06/2018
Authorized Person(s) Detail
Name & Address
Title Manager
Henderson, Jim W.
DIVISION OF CORPORATIONSFlorida Department of State
Page 1 of 2Detail by Entity Name
8/16/2019http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity...
16.E.1.b
Packet Pg. 1014 Attachment: Sunbiz listing of Officers (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
200 COLONIAL CENTER PARKWAY
Ste. 150
LAKE MARY, FL 32746
Title Manager
Riley, Thomas E.
200 COLONIAL CENTER PARKWAY
Ste. 150
LAKE MARY, FL 32746
Title Manager
Vredenburg, Paul
200 COLONIAL CENTER PARKWAY
Ste. 150
LAKE MARY, FL 32746
Title EVP/Secretary
Kinnett, Stanley K., II
200 COLONIAL CENTER PARKWAY
Ste. 150
LAKE MARY, FL 32746
Annual Reports
Report Year Filed Date
2017 04/17/2017
2018 01/30/2018
2019 03/20/2019
Document Images
03/20/2019 -- ANNUAL REPORT View image in PDF format
08/03/2018 -- CORLCRACHG View image in PDF format
01/30/2018 -- ANNUAL REPORT View image in PDF format
04/17/2017 -- ANNUAL REPORT View image in PDF format
01/27/2016 -- ANNUAL REPORT View image in PDF format
01/13/2015 -- ANNUAL REPORT View image in PDF format
07/10/2014 -- AMENDED ANNUAL REPORT View image in PDF format
01/14/2014 -- ANNUAL REPORT View image in PDF format
02/05/2013 -- ANNUAL REPORT View image in PDF format
06/27/2012 -- Reg. Agent Change View image in PDF format
02/17/2012 -- Florida Limited Liability View image in PDF format
Florida Department of State, Division of Corporations
Page 2 of 2Detail by Entity Name
8/16/2019http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity...
16.E.1.b
Packet Pg. 1015 Attachment: Sunbiz listing of Officers (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
ASSURED PARTNERS OF FLORIDA, LLC
ACTION BY WRITTEN CONSENT IN LIEU OF A SPECIAL MEETING
OF THE BOARD OF MANAGERS
The undersigned, being all of the members of the board of managers (the "Board") of
ASSUREDPARTNERS OF FLORIDA, LLC, a Florida limited liability company (the "Company"), in
lieu of holding a special meeting of the Board, hereby take the following actions and adopt the
following resolutions effective as of January I, 2018 (the "Effective Date") by unanimous
written consent pursuant to the Company's operating agreement and the Florida Revised Limited
Liability Company Act:
ELECTION OF OFFICERS
RESOLVED, that, effective immediately, the Board hereby removes each officer of the
Company appointed prior to the Effective Date.
FURTHER RESOLVED, that, effective as of the Effective Date, the Board hereby
appoints each of the following individuals to serve in the office or offices set forth opposite their
name ( each, interchangeably, a "Proper Officer") and to hold such office until the earlier of their
death, resignation, or removal:
Name:
Jim W. Henderson
John W. Suber, Jr.
Thomas E. Riley
Paul Vredenburg
Eric Anderson
Dean J. Curtis
Stanley K. Kinnett II
Steve Bueltel
Rick Cote
Matthew D. Bevins
Brian Lindahl
Brian Glenn
Sean Davis
Jeffrey R. Stoutamire
Ryan L. Pavlik
Brian Fitzgerald
Lesli Whisenant
Joe Guercio
Frank J. Russo
Allyson Olver
Title:
Chief Executive Officer
President
Executive Vice President & Chief Operating Officer
Executive Vice President
Executive Vice President
Executive Vice President
Executive Vice President & Secretary
Senior Vice President
Senior Vice President
Senior VicePresident
Senior Vice President
Vice President
Vice President
Vice President
Vice President
Vice President
Vice President
Compliance Officer
Compliance Officer
Compliance Officer
GENERAL RATIFICATION
16.E.1.c
Packet Pg. 1016 Attachment: Assured Partners Corporate Resolution (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
16.E.1.c
Packet Pg. 1017 Attachment: Assured Partners Corporate Resolution (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
16.E.1.c
Packet Pg. 1018 Attachment: Assured Partners Corporate Resolution (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
16.E.1.c
Packet Pg. 1019 Attachment: Assured Partners Corporate Resolution (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
16.E.1.c
Packet Pg. 1020 Attachment: Assured Partners Corporate Resolution (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
STATE OF FLORIDA
COUNTY OF SEMINOLE
The foregoing consent was executed before me this pt day of January, 2018 by Jim W. Henderson, Paul Vredenburg and Thomas E. Riley, who are personally known to
me.
{NOTARY SEAL)
LINDA SMITH MY COMMISSION# FF 178681
EXPIRES: March 21. 2019
• Elm,ded ThN Nata,y Public Underwlilefs
Not Public, State of Florida
My Commission Expires: 3/21/19
16.E.1.c
Packet Pg. 1021 Attachment: Assured Partners Corporate Resolution (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
AGREEMENT16-6613
for
Propertv Casualtv Brokerage Services
THfS AGREEMENT, made and entered into on this 1.4n day of &lOkff 2016,
by and between Insurance and Risk Management Services, Inc., authorized to do business in
the State of Florida, whose business address is 8950 Fontana Del Sol Way, #200, Naples, FL
34109, (the ConsultanUContractor and IRMS) and Collier County, a political subdivision of the
State of Florida, (the "County"):
WITNESSETH:
1. AGREEMENT TERM, The Agreement shall be for a three (3) year period, commencing
on January 1,2017 and terminating on December 31,2019, or until all outstanding
Purchase Orders issued prior to the expiration of the Agreement period have been
completed or terminated.
The County may, at its discretion and with the consent of the Consultant, renew the
Agreement under all of the terms and conditions contained in this Agreement for two (2)
additional one (1) year periods. The County shall give the Consultant written notice of
the County's intention to renew the Agreement term prior to the end of the Agreement
term then in effect.
The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred
and eighty (180) days. The County Manager, or his designee, shall give the Consultant
written notice of the County's intention to extend the Agreement term prior to the end of
the Agreement term then in effect.
COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon the
issuance of a Purchase Order.
STATEMENT OF WORK. The Consultant shall provide property casualty brokerage
insurance services in accordance with the terms and conditions of RFP #16-6613'
Exhibit A - Scope of Work, and the Consultant's proposal referred to herein and made
an integral part of this Agreement. This Agreement contains the entire understanding
between the parties and any modifications to this Agreement shall be mutually agreed
upon in writing by the Parties, in compliance with the County's Procurement Ordinance,
as amended, and Procurement Procedures in effect at the time such services are
authorized.
THE AGREEMENT SUM, The County shall pay the Consultant for the performance of
this Agreement an annual flat unit price of $75,000 to be paid in equal monthly
installment payments of $6,250, as outlined in Exhibit B Fee Schedule and per the price
2.
3.
4.
#1 6-66 1 3 "Property Casualty Brokerage Services"
Risk Management Services,'h
q/
Page 1 of13
16.E.1.d
Packet Pg. 1022 Attachment: 16-6613 InsuranceAndRisk_Contract (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
16.E.1.d
Packet Pg. 1023 Attachment: 16-6613 InsuranceAndRisk_Contract (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
16.E.1.d
Packet Pg. 1024 Attachment: 16-6613 InsuranceAndRisk_Contract (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
16.E.1.d
Packet Pg. 1025 Attachment: 16-6613 InsuranceAndRisk_Contract (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
16.E.1.d
Packet Pg. 1026 Attachment: 16-6613 InsuranceAndRisk_Contract (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
16.E.1.d
Packet Pg. 1027 Attachment: 16-6613 InsuranceAndRisk_Contract (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
16.E.1.d
Packet Pg. 1028 Attachment: 16-6613 InsuranceAndRisk_Contract (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
16.E.1.d
Packet Pg. 1029 Attachment: 16-6613 InsuranceAndRisk_Contract (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
AITTEST:
; ';;
"N
lN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized
person or agent, have executed ihis Agreement on the date and year first written above.
ERS
tlxN'r
tType/print signature and titlet
#1 6€61 3'Property Casu alty Brokorage Servic€s'
Risk Management Servicss' Inc.
^(ao)
\-/
BOARD OF COUNTY COMMISSION
COLLIER CNUNTY, FLORIDA
,, Lbfu
Donna Fiala, Chairman
as to Form and LegalitY:
Print Name
Page 9 of l3
16.E.1.d
Packet Pg. 1030 Attachment: 16-6613 InsuranceAndRisk_Contract (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
16.E.1.d
Packet Pg. 1031 Attachment: 16-6613 InsuranceAndRisk_Contract (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
16.E.1.d
Packet Pg. 1032 Attachment: 16-6613 InsuranceAndRisk_Contract (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
16.E.1.d
Packet Pg. 1033 Attachment: 16-6613 InsuranceAndRisk_Contract (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)
16.E.1.d
Packet Pg. 1034 Attachment: 16-6613 InsuranceAndRisk_Contract (9954 : Amend Agreement #16-1613, Property and Casualty Brokerage Services)