Backup Documents 09/10/2019 Item #16F1-A (07/23/2019 in Absentia) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 b F 1 A
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routinglines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office SRT , 8//19
4. BCC Office Board of County L,J4-H
Commissioners \r'\\V6/ \,yk`k.c;;\
5. Minutes and Records Clerk of Court's Office 4(4
6 l� 5.°1-9
r''—
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Harry Sells/Public Transit&Neighborhood Contact Information 239-252-4980
Contact/Department Enhancemt
Agenda Date Item was July 23,2019 _ Agenda Item Number A in Absenti
Approved by the BCC Q\vp\xg \- a`c,c,..k \ f \,- \
12G3Type of Change Order#1 for Agreement No. 19- Number of Original 1
Document Attached 7515 -Vanderbilt Beach Irrigation with Documents Attached
Stahlman-England Irrigation, Inc.,to
increase the contract amount by$11,995,
for additional work required to effectively
irrigate the area
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column, whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signat re STAMP OK
2. Does the document need to be sent to another agency for ad.' '•.al si•nat • If yes, SRT
provide the Contact Information(Name;Agency; Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be SRT
signed by the Chairman,with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's SRT
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the SRT
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's SRT
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip SRT
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 07/23/2019 and all changes made during SRT ��
the meeting have been incorporated in the attached document. The County option for
Attorney's Office has reviewed the changes, if applicable. . _
9. Initials of attorney verifying that the attached document is the version approved by the S\,\ SOa
BCC, all changes directed by the BCC have been made, and the document is ready for the upr
Chairman's signature. , ;
16F1A
MEMORANDUM
Date: September 12, 2019
To: Harry Sells
Public Transit & Neighborhood Enhancement
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Change Order #1 to Contract #19-7515 w/Stahlman-England
Irrigation, Inc.
Attached for your record is a copy of the item referenced above, (Agenda Item
#16F1-A from 7/23/19 Absentia) adopted by the Board of County Commissioners
Tuesday, September 10, 2019.
If you have any questions, please call me at 252-8411.
Thank you.
Attachment (1)
16F1A
Procurement Services
COIL C01411ty Change Order Form
®Contract Modification 0 Work Order Modification 0 Amendment
Contract#: 19-7515 Change#: 1 Purchase Order#: 4500195622 Project#: NA
Contractor/Firm Name: Stahlman-England Irrigation Inc. 1 Contract/Project: Vanderbilt Beach Irrigation
Project Manager Name: Harry Sells Division Name: PTNE
Original Contract/Work Order Amount $ 94,773.00 4/9/19 16D6 Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount $ 94,773.00 4/9/19 16D6 Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 94,773.00 11/27/2019 SAP Contract Egiration Date(Master)
Dollar Amount of this Change $ 11,995.00 12.66% Total Change from Original Amount
Revised Contract/Work Order Total $ 106,768.00 12.66% Change from Current BCC Approved Amount
Cumulative Changes $ 11,995.00 12.66% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 6/10/2019 Original 12/7/2019 Last Approved 12/7/2019 Revised Date 12/7/2019
Date Completion Date Date (Includes this change)
#of Days Added 0 Select Tasks ®Add new task(s) 0 Delete task(s) ®Change task(s) 0 Other(see
below)
Provide a response to the following:1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added(if requested);2.)why this change was not included in the original contract;and,3.) describe the impact
if this cha,tge is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. This Change Order request is to add/modify four items totaling$1 1,995.00 to the contract to cover items discovered
during construction and as the result of other construction in the area.
2. This contract was based on original as-built drawings which proved to be inaccurate. leaving a gap in the proposed
control network.
3. If the needed changes are not granted,there will be gaps in the proposed irrigation and control network, preventing
completion of the project.
Modifications to Contract Bid Tab- Basis of Compensation
Item I2A New Item add 2-3" Gate Valves Labor only $1500 each $3000.00
Item 4 Add one zone valve location Loc#15 $1450.00 each $1450.00
Item 5 Add remove section of sidewalk-4 sections at$1.800 each- includes all removal and restoration $7200.00
Item 6 Add one zone valve $ 345.00
Net Contract Change 511,995.00
CAS
Revised. 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
Admin Rpt BCC ES
16F1A
.7ereL
Prepared by Harry Sells, TU Project Manager for Golden Gate Beautification MS TU Dale.June 18,2019
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above as fully as if the same were slated in this acceptance. the
adjustment.if any to the Contract shall co titute a full and at settlement of any and all claims of the Contractor/Vendor/Consultant!
Design Professional arising out of or ret to h orth herein,including claims for impact and delay costs / �/� Ja
Accepted by Date. ICJ - 2i2-/ /
(Mark Stahlman,Stahlman-England Irrigation Inc.)` ��))
Approved by � ' — – Date. b- Y -
(Michelle A o Director PINE Msion
SchneebergerSara Digitally signed by SchneebergerSara
Approved by 9 Date:2019.07.0212:49:07-04'00' _ Date'
(Procurement Professional)
,, .S414:'7 BOARD OF • . ', •MMISSIONERS
N`i ,1.'7•E61. •.K.l 9 LERK CO • , FLOR NA
r1 , i czic____
' C. /'
d s ehitieIS W,/ iam L.McDaniel, Jr., Chai man
_ s ityttnly.
App ves4.,g absentia pe 'eso tie' 2000-149 on
Buly2 ;% : 9 � ���� •
• pprov as t l , r d legality y Leo E. Ochs, Jr., County anaer
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,, F. ,, ' uty County Attorney -
CAk)
Revised. 10/28/2014 (Divisions vino may require additional signatures may include on separate sheet 1 PROCUREMENT USE ONLY
AdrMn Rq BCC ES ep
w.stahiman-england.com 1 6 F1 4
STAHLMAN - ENGLAND wwPROPOSAL
Irrigation, Inc.
2063 TRADE CENTER WAV FL State License 50422
wwwrsitr4u.oarn NAPLES FL.34109 SCC131151703
Your women EzPoid TEL:239-514-1200.FAX:239-514-1191 Site Details 6/17/2019
COLLIER COUNTY GOVERNMENT JOB NAME:VANDERBILT DRIVE IRRIGATION
ROGER MULLER PROJECT
3301 E TAMIAMI TRAIL JOB ADDRESS;WEST SIDE OF ROAD FROM
NAPLES FL 34112 VANDERBILT BEACH RD.TO BLUEBILL AVE.
LABOR ONLY PARTS SUPPLIED BY FIS
Phone 774-8494 Fax 774-5375
CHANGE ORDER#1
Manufacturer Quantity Description
JOB SPECS: INSTALL THE FOLLOWING
2 BID TAB 24 ADD 2-3"GATE VALVES LABOR ONLY
$1500.00 EA $3000.00
1 BID TAB#4 1 ADDED VALVE LOCATION#15 $1450.00
1 BID TAB#5 REMOVE 4 SECTIONS OF SIDEWALK VVILLETT NORTH TO
VANDERBUILT BEACH ROAD$1800.00 EA TOTAL $7200.00
1 BID TAB#6 1 ADDED ZONE VALVE #15 $345.00
TOTAL C/O #1 $11,995.00
ADDITIONAL NOTES:Proposal is Void if not accepted within 60 days or installed within 12 months of date on
proposal. We are not responsible to locate private utilities and are not responsible to repair damaged private utilities
that are not properly marked. Final grade by others. (72)hours are required after acceptance for cable locates.
Sleeves must be installed prior to all impervious areas. Additional cost required if existing sleeves buried bellow depth
of 30". All required electric to equipment not included. Payment due within 30 days from invoice date.Additional cost
required if"rock"found during excavation. Damages by others are not apart of this contract and may void warranty if
not repaired by Stahlman-England.
To schedule the above work,this Proposal must be signed&returned to our office. TOTAL ;11,995.00
Customer Date Stahlman-England Irrigation