Agenda 09/10/2019 Item #16E 5 (MOUs w/Owners of Large Capacity Spaces)09/10/2019
EXECUTIVE SUMMARY
Recommendation to approve a Resolution authorizing the Chair of the Board of County
Commissioners to Execute Standard Form Memorandums of Understanding with Owners of Large
Capacity Spaces such as Not for Profit Organizations, Community Associations and Places of
Worship for Distribution of Food, Relief Supplies, Medicines or other items and Temporary
Sheltering related to natural and manmade emergencies and disasters without further Board
action.
OBJECTIVE: To authorize the Chair to administratively sign future Memorandums of Understanding in
support of activities related to natural and manmade emergencies and disasters without further Board
action so long as the Standard Form Memorandum of Understanding is used.
CONSIDERATIONS: Pursuant to Chapter 252, Florida Statutes, Collier County through its Emergency
Management Division provides coordination of emergency services and emergency management
coordination services within Collier County. Collier County also coordinates the administ ration of relief
activities both public, private, and faith-based relief/disaster organizations that agree to volunteer their
services under the direction or guidance of Collier County authorities. Collier County may also utilize
personnel, facilities, supplies and equipment of relief and disaster assistance organizations to include
churches, temples, or synagogues for the distribution of food, water, first -aid, elder care, mental health
support, transportation, debris clearing, dry in housing assistance, supplies and or other temporary relief,
refuge or commodity distribution efforts.
The purpose of the Memorandum(s) of Understanding is to set forth, define and establish mutual
voluntary agreements, understandings, guidelines and obligations between Colli er County and (Agencies)
The Division of Emergency Management, as a Hurricane Irma after -action recommendation by the Board,
has re-activated its volunteer agency and recovery program with a full-time staff position, who is working
with a host of non-profit organizations to better utilize the services offered from the voluntary sector of
national and regional disaster response resources. Such efforts are expected to improve both the long -
term and short-term outcomes of disaster survivors.
Attached to t he proposed Resolution is “Exhibit A” which is the Standard Form Memorandum of
Understanding. The Resolution authorizes the Chair of the Board to administratively process
Memorandums of Understanding in substantially the form as attached as they are brought forward by
Staff and approved by the County Attorney’s Office for form and legality without further Board approval
or action after execution by those entities participating in providing sheltering and staging areas for
disaster assistance.
As of the writing of this executive summary, the follow entities have agreed to sign the Standard Form
Memorandum of Understanding:
1. National Alliance on Mental Illness (NAMI) - Collier County;
2. Harry Chapin Foodbank of Southwest Florida;
3. Amateur Radio Emergency Services of Collier County;
4. Community Foundation of Collier County;
5. Covenant Church of Naples - PCA; and
6. Collier Resource Center.
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If this item is approved, those Memorandums of Understanding will be routed for Chair signature. Any
Memorandum of Understanding that does not substantially conform to the Standard Form Memorandum
of Understanding will be presented to the Board at a regularly scheduled meeting for approval and
authorization of the Chair to sign.
FISCAL IMPACT: There is no fiscal impact associated with this action.
GROWTH MANAGEMENT IMPACT: There are no fiscal impacts associated with this action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a
majority vote for Board action. - JAB
RECOMMENDATION: Recommendation to approve a Resolution authorizing the Chair of the Board
of County Commissioners to Execute Standard Form Memorandums of Understanding with Owners of
Large Capacity Spaces such as Not for Profit Organizations, Community Associations and Places of
Worship for Distribution of Food, Relief Supplies, Medicines or other items and Temporary Sheltering
related to natural and manmade emergencies and disasters without further Board action.
Prepared by: Dan E. Summers, Director of Bureau of Emergency Services
ATTACHMENT(S)
1. CAO APPROVED RESOLUTION (PDF)
2. 2019 MOU NAMI (PDF)
3. 2019 MOU Harry Chapin Food Bank (PDF)
4. 2019 MOU Amateur Radio Emergency Services (PDF)
5. 2019 MOU Community Foundation of Collier County (DOC)
6. 2019 MOU Convenant Church of Naples PCA (PDF)
7. 2019 MOU Collier Resource Center (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.5
Doc ID: 9883
Item Summary: Recommendation to approve a Resolution authorizing the Chair of the Board of
County Commissioners to Execute Standard Form Memorandums of Understanding with Owners of
Large Capacity Spaces such as Not for Profit Organizations, Community Associations and Places of
Worship for Distribution of Food, Relief Supplies, Medicines or other items and Temporary Sheltering
related to natural and manmade emergencies and disasters without further Board action.
Meeting Date: 09/10/2019
Prepared by:
Title: Executive Secretary – Emergency Management
Name: Kathy Heinrichsberg
08/19/2019 4:06 PM
Submitted by:
Title: Division Director - Bureau of Emer Svc – Emergency Management
Name: Daniel Summers
08/19/2019 4:06 PM
Approved By:
Review:
Emergency Management Daniel Summers Additional Reviewer Completed 08/19/2019 5:23 PM
Administrative Services Department Michael Cox Level 1 Division Reviewer Completed 08/20/2019 8:14 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 08/20/2019 5:22 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 08/22/2019 4:24 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/23/2019 9:03 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/23/2019 4:52 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 08/26/2019 4:25 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 08/27/2019 11:21 AM
Board of County Commissioners MaryJo Brock Meeting Pending 09/10/2019 9:00 AM
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16.E.5.aPacket Pg. 1718Attachment: CAO APPROVED RESOLUTION (9883 : MOUs supporting Emergency Management)
16.E.5.aPacket Pg. 1719Attachment: CAO APPROVED RESOLUTION (9883 : MOUs supporting Emergency Management)
16.E.5.aPacket Pg. 1720Attachment: CAO APPROVED RESOLUTION (9883 : MOUs supporting Emergency Management)
16.E.5.aPacket Pg. 1721Attachment: CAO APPROVED RESOLUTION (9883 : MOUs supporting Emergency Management)
16.E.5.aPacket Pg. 1722Attachment: CAO APPROVED RESOLUTION (9883 : MOUs supporting Emergency Management)
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Packet Pg. 1723 Attachment: 2019 MOU NAMI (9883 : MOUs supporting Emergency Management)
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Packet Pg. 1724 Attachment: 2019 MOU NAMI (9883 : MOUs supporting Emergency Management)
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Packet Pg. 1725 Attachment: 2019 MOU NAMI (9883 : MOUs supporting Emergency Management)
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Packet Pg. 1726 Attachment: 2019 MOU Harry Chapin Food Bank (9883 : MOUs supporting Emergency Management)
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Packet Pg. 1727 Attachment: 2019 MOU Harry Chapin Food Bank (9883 : MOUs supporting Emergency Management)
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Packet Pg. 1728 Attachment: 2019 MOU Harry Chapin Food Bank (9883 : MOUs supporting Emergency Management)
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Packet Pg. 1729 Attachment: 2019 MOU Amateur Radio Emergency Services (9883 : MOUs supporting Emergency Management)
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Packet Pg. 1730 Attachment: 2019 MOU Amateur Radio Emergency Services (9883 : MOUs supporting Emergency Management)
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Packet Pg. 1731 Attachment: 2019 MOU Amateur Radio Emergency Services (9883 : MOUs supporting Emergency Management)
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“Exhibit A”
Memorandum of Understanding
Between
Collier County, a Political Subdivision of the State of Florida
and
Community Foundation of Collier County
I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define
and establish mutual agreements, understandings, and obligations by and between Collier
County, a political subdivision of the State of Florida, through its Emergency Management
Division (“the County” or “Collier County Government”), and Community Foundation of
Collier County.
II. Statement of Basic Responsibilities:
A. Collier County Government, through its Emergency Management Division, provides
coordination of emergency services with Collier County, including incorporated
areas. This includes the selection and ut ilization of various resources and
organizations capable of rendering assistance. Under Chapter 252, Florida Statutes,
Collier County Government, through its Emergency Management Division, also
coordinates the administration of relief activities of both public and private relief or
disaster assistance organizations which agree to volunteer their services under the
direction or guidance of Collier County authorities. In addition, Collier County
Government may utilize personnel and facilities of relief or disa ster assistance
organization, churches, temples, and synagogues in the distribution of food, relief
supplies, medicines or other items and temporary sheltering as part of the restoration,
rehabilitation or reco nstruction of community services and essential facilities
whenever Collier County Government authorities deem it necessary.
B. Recognizing the increased demand for churches, temples, synagogues, large capacity
spaces, and public private partnership facilities to supplement assistance and recovery
to victims of both Presidentially declared or undeclared disasters, and the need to
work in harmony with local governments and private relief agencies, the Community
Foundation of Collier County wishes to assist in rendering the most efficient service
with a minimum of duplication to the citizens and guests of Collier County.
III: Coordination of Effort: Cooperation and coordination between Collier County
Government, through its Emergency Management Division, and Community Foundation of
Collier County, at a time of major disaster and during the post-disaster recovery period should
be maintained at efficient levels and is part of the purpose of this Memorandum of
Understanding. Community Foundation of Collier County works on a voluntary basis as a
member of the Voluntary Agencies Working Group, a working group reporting to the Collier
County Citizen Corps, established by Ordinance No. 02-56, as amended and will make a
continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier
County Government in carrying out mutual responsibilities for disaster relief.
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Packet Pg. 1732 Attachment: 2019 MOU Community Foundation of Collier County (9883 : MOUs supporting Emergency Management)
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IV: Responsibilities:
A. Collier County Emergency Management Division will make efforts to achieve the
following:
1. Notify Community Foundation of Collier County of the potential need to assist
in activities following a disaster; and
2. Participate in and develop training in disaster response fo r the members of
Community Foundation of Collier County; and
3. Schedule periodic meetings and/or exercises to familiarize members of disaster
preparedness or recovery initiatives; and
4. Utilize, when and as appropriate, the services of Community Foundation of
Collier County for disaster relief and recovery projects; and
5. Collier County agrees to be responsible, to the extent provided under Florida
Statute 768.28, for its negligent acts, however, this responsibility shall not serve
as a waiver of Collier County’s Sovereign Immunity limits.
B. COMMUNITY FOUNDATION OF COLLIER COUNTY will make efforts to:
1. Provide facilities and/or staff to Collier Co unty at no charge during the disaster or
local emergency relief and recovery periods; and
2. Provide a 24-hour contact person and alternates; and
3. Provide a representative to attend periodic meet ings of the Voluntary Agencies
Working Group; and
4. Participate in exercises, drills, planning sessions, webinars and conference calls
developed by the Emergency Management Division; and
5. Provide the Emergency Management Division with an update of the facility and
staffing capabilities at least annually prior to June of each year.
C. Both of the above-named parties agree to the following:
1. No modifications or changes will be made to the facility/property by the Collier
County Representative without the express written approval of the
owner/operator, or designee; and
2. Prior to occupancy, representatives of both parties may inspect the
facility/property and will note any discrepancies on the inspection form, and/or
this Memorandum of Understanding ; and
The facility/property will be returned to the Community Foundation of Collier
County in the same condition as it was when occupied/acquired.
V. Effective Date, Automatic Renewal, and Modification: This Memorandum of
Understanding presents general, and some specific, guidelines by which Collier County, through
its Emergency Management Division, and Community Foundation of Collier County, will
cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this
Memorandum of Understanding on the date indicated. The provisions of this Memorandum of
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Packet Pg. 1733 Attachment: 2019 MOU Community Foundation of Collier County (9883 : MOUs supporting Emergency Management)
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Understanding will be effective from the date approved by the Board of County Commissioners
for a period of three (3) years. At the end of the three -year (3) period, this Memorandum of
Understanding will automatically renew for an additional term of one year, unless terminated as
provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority
to amend provisions of this Memorandum of Understanding upon the mutual consent and by
written instrume nt executed by the Parties.
VI. Termination: Either party may terminate this Memorandum of Understanding by
providing the other party with notice of its intent to terminate with 30 days written notice. The
Memorandum of Understanding may be immediately and automatically terminated by the
County without providing such notice, should the County reasonably believe that the spirit or
intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of
Understanding.
AS TO COUNTY:
ATTEST: BOARD OF COUNTY COMMISSIONERS
CRYSTAL K. KINZEL, CLERK COLLIER COUNTY, FLORIDA
By: By:
, Deputy Clerk William McDaniel, CHAIRMAN
Approved as to form and legality:
___________________________
Jennifer A. Belpedio
Assistant County Attorney
AS TO COMMUNITY FOUNDATION OF COLLIER COUNTY:
WITNESSES:
COMMUNITY FOUNDATION OF COLLIER COUNTY
By: ___________________________
Print Name: ________________ Print Name: ____________________
Title: _________________________
Print Name: _______________
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Packet Pg. 1734 Attachment: 2019 MOU Community Foundation of Collier County (9883 : MOUs supporting Emergency Management)
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Packet Pg. 1735 Attachment: 2019 MOU Convenant Church of Naples PCA (9883 : MOUs supporting Emergency Management)
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Packet Pg. 1736 Attachment: 2019 MOU Convenant Church of Naples PCA (9883 : MOUs supporting Emergency Management)
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Packet Pg. 1737 Attachment: 2019 MOU Convenant Church of Naples PCA (9883 : MOUs supporting Emergency Management)
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Packet Pg. 1738 Attachment: 2019 MOU Collier Resource Center (9883 : MOUs supporting Emergency Management)
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Packet Pg. 1739 Attachment: 2019 MOU Collier Resource Center (9883 : MOUs supporting Emergency Management)
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Packet Pg. 1740 Attachment: 2019 MOU Collier Resource Center (9883 : MOUs supporting Emergency Management)