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BCC Absentia Agenda 08/13/2019 Item #16E2 (09/10/2019 Item #16F1I for 08/13/2019 Absentia)08/13/2019 EXECUTIVE SUMMARY Recommendation to approve the Administrative Reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the Board’s approval/ratification for various procurement -related transactions. CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the Procurement Manual, the Procurement Services Division produces a regular Administrative Report which provides for Board approval of the following transactions: • Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount, and/or require change in schedule (number of days); • Amendments to contracts; • After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff for the timely process of invoices. • Other items as determined by the County Manager or designee that require Board approval. This administrative report includes the following: • Two (2) change orders that in aggregate modify contracts by $0.00 and add 50 calendar days to completion periods, see attached summary and backup for details; and • One (1) amendment this period with a fiscal impact of $150,793.00; and • Four (4) after the fact memos with a fiscal impact of $34,562.39 Approval of the following documents by the County Manager is subject to formal ratification by the Board of County Commissioners. If the decision by the County Manager is not ratified by that Board, the document(s) shall be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by that Board. FISCAL IMPACT: The net total for the seven (7) items is $185,355.39 LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. -JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08. Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services ATTACHMENT(S) 1. 0813 Change Order Report - FY19 (PDF) 2. 0813 Change Order Backup - FY19 (PDF) 16.E.2 Packet Pg. 46 08/13/2019 3. 0813 Amendment Report - FY19 (PDF) 4. 0813 Amendment Backup - FY19 (PDF) 5. 0813 After the Fact Report - FY19 (PDF) 6. 0813 After the Fact Backup - FY19 (PDF) 16.E.2 Packet Pg. 47 08/13/2019 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.2 Doc ID: 9704 Item Summary: Recommendation to approve the Administrative Reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. Meeting Date: 08/13/2019 Prepared by: Title: Business Technology Analyst, Senior – Procurement Services Name: Sara Schneeberger 07/30/2019 3:51 PM Submitted by: Title: – Procurement Services Name: Ted Coyman 07/30/2019 3:51 PM Approved By: Review: Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 07/30/2019 4:28 PM Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 07/31/2019 9:04 AM Procurement Services Ted Coyman Additional Reviewer Completed 08/01/2019 3:40 PM Procurement Services Catherine Bigelow Additional Reviewer Completed 08/08/2019 11:13 AM Administrative Services Department Len Price Level 2 Division Administrator Review Completed 08/09/2019 4:12 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/09/2019 4:24 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/12/2019 10:16 AM Budget and Management Office Mark Isackson Additional Reviewer Completed 08/12/2019 1:43 PM County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 08/12/2019 2:55 PM Board of County Commissioners MaryJo Brock Meeting Pending 08/13/2019 9:00 AM 16.E.2 Packet Pg. 48 Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 18-7426 1 7/17/2019Buildings J1-J2 Chiller Plant and HVAC UpgradesAir Mechanical & Service Corp.Facilities Management - John McCormick$1,394,000.00 $1,394,000.00 $0.00 $1,394,000.00 0.00% 210 40 250 19.05%2 4 18-7438 3 7/12/2019GMD Building North New HVAC SystemDEC Contracting Group, Inc.Facilities Management - John McCormick$3,351,932.00 $3,351,932.00 $0.00 $3,351,932.00 0.00% 310 10 320 3.23%Meeting Date Total number of Change OrdersTotal Dollar ChangeTotal Change in Days8/13/2019 2 $0.00 5016.E.2.aPacket Pg. 49Attachment: 0813 Change Order Report - FY19 (9704 : Procurement Services Administrative Reports) SchneebergerSara Digitally signed by SchneebergerSara Date: 2019.07.17 16:42:33 -04'00' 1 116.E.2.b Packet Pg. 50 Attachment: 0813 Change Order Backup - FY19 (9704 : Procurement Services Administrative Reports) 2 16.E.2.b Packet Pg. 51 Attachment: 0813 Change Order Backup - FY19 (9704 : Procurement Services Administrative Reports) 3 16.E.2.b Packet Pg. 52 Attachment: 0813 Change Order Backup - FY19 (9704 : Procurement Services Administrative Reports) Ǐ'Π ²˯]ɤȗ͕Π ;ä˘äΠ +584.379,.69 ŦΠþΠ²ʌɥ@]Π ƕΠɘƀΠŗŻŶŰůΠ ǶΗƋĥʨ ΠǨ˪ƹΠXXXǩΠʠz̙ ®ΚΘƌΠōΠÛΠŘż}Ũ}}řΠº»ǪXΠǭʡΠ ǖ ʛ©ΠŎΠÛΠY̷Y¡YYĕΠº»ΠǬ ˻̗ʶM˧Πǌe©Π ƗƠ*Π * i ȹÏΠ ̮ínΠ ¯ȐΠ þ̭̈́ΠƪΠ .µΠ Ɛ-Ö4 ʂˤΠ´ì̯Π´ɖΠƨǤƍ*Π ǘΔ,! ƺΠ.ȕ̦_ȨΠ Ƣ0ȥba͖RΠ.0Ǿ Π ΛΠʼ˙'Π³ eƁΠ <]ͽʘΠ ³ ˃ƂΠ U(-;.i>7ZL ^DiL"%Li 3F6Zi !!#(! 9 !!#(! 9 !$)9 L-(,7/i i JiZ$i *7"iZ$3i9 bLM&7Zi i hi 3>c7Zi !%)9 XZi i K1iZ$i )$7!iZ$3i bLL&7Zi7[R ^>Qi L"$Mi 3>d6Zi !!#(!9 &' (9 i@7ZR ZigH-RZ->7iZ$iXZ$M 1Oi 5b7Zi>'iZ+-Xi+7($i 9 9 AZ.i *1-20/9_3iU(-81i 3?e7Z $Y%#i \S \Ei T%NiB]0i i " "#(" 9 i`3ifV:]ii Ii 4Cf9]i e3b2ZPi+=%Xi 9 +<$iaibWZi 3G7Zi eʸ͗Π <͇ĖΠ Ɯ̥͙Π2ΠlΠ¸Ʀʥ"Π3ėΠ Π¶ & ʷΠə̓Π͏Π 3Π Μ͆ ΠΠz'ˬǅŚ$8Ħ$#ħ8#$ŸΠ ǐ&˚NΠ $#7#v78#$xΠ ƾ˖Π;̕āΠŠ#7$v78#$xΠ Ν¶;Π< ÊΠ ʢ$#78v78#$xΠ ŏΠ ĮΠ įΠ ˲N&Π<~@ɈΠİΠ ıΠ < Π ĲΠ ΞȺͪΠüɿΠȣ˥đΠŐǫΠĨĪΠ ƫΠ2Π< AΠ ;Π ǚŅņƑΠǟLΠ ŧΠ ;Π ĂL"Π rΠƝNΠL"Π rΠ ɳΠ ̺ͤL"Π r ΠǑòĎǮɐΠȋĒΠ z̖͵&ɉΠ Π'®ΠΠƳ¼Π2ʩĂ̻3ƃΠśĳΠͅ&Π Π̆M2ʵΠΐN~¾@M˹ò @M¾NΠ2ΠlΠ'ſñÿ@ÊΠ 3"ΙΠΠΠL"Π ΠőΠ'Π Ʈ¼Π &&Π ΕΠ Π "=2Π'ñƈΠ ũĴΠ΃AΠ&Π 3ΠǦƩΠΠ=Π=ΠlΠ̢3]ǸΠ̘ƉΠĘΠ ŬĵΠ ȼǃ˗Π lΠ=e Π =2Π@&Π 3Π=ΠΠ'ƿĶΠy͠½ȒΠ a ΠÙɚùkʙΠÍh˳Π Ñ!ΠƞΠG̪\(0ΠègΠƓ˸ gǺ,ìhΠʓΠɑ6Π ǒø øΠAŌΠ ¬ʆɱʇ̾ǱɝɞĄΠ ̳ʕåɏΠȃĄΠ ǀÀƔ̨ʎÀʦƽ˫ɷåΠ ¬ǲ̿ɄƄΠ £t¢ŽŁŖł£ŲΠ şĬƅ¢źƆŮΠīĊttċΠ "ƼΠ.ȖùȧΠG˞04ΠG̬Π.ÐɇΠƥȔ4a ʒΠ.ǿ ΠƟēΠ yȠí ÁΠ\Π Ñʈ(Π*ÏΠǍ̝gΠ jǉΠȰ͒ Ā ΠΠˮʃÎț͓Π Πȶ̀hÈÆΠƭΠΈ̣Π̜!hΠƴ ɦȽΠȈͷΠÈˡΠ΅44ΠȊΠjͨɊΠ ΠʯΠ ΠͣâΠ ͋(Π ΠÄʞΠ(Πȫý0É ΠʉΠ ÔΠȱ gȸΠΉ̤Π̛iΠ ʊȜk ΠȆͿĠΠûΠɬ4AΠ(ΠÌΠ !ΠͦˆɆΠČi!Πk~ ŵΠΠ͌(ΠǻÁCΠ ¸ Π ʣͰ͚ ŇΠƲÌΠΑŃΠ Π͎!ΠƖÆΠǳʴΠƊǴ͔ǁΠΠ ɟͧǢΠèΠɣΠ̶͢ Π\ΠΒΠˢΠ ΠÃ˄(Π\ΠkÉΠ*͝ɋõΠŒǣ! ˿œΠ*ûÿ 0 Π ǎǵÚÐΠG̫Π̠(ÙɲΠĀ Π ÍΠ̔Π̞Mǹ͉Π Π ÔΠÂɴΠj! 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PUD - Beth Johnssen $2,752.53 Division staff ordered uniforms without a valid purchase order in place.2814-6187 45001718317/12/2019 Office Supplies Staples Risk Management - Jeff Walker $138.95 Division staff used their p-card to pay an outstanding invoice from 2016.3 13 14-6213 7/23/2019 Water Main Repair Quality Enterprises USA, Inc. Facilities Management - Damon Grant $9,561.80 Division staff requested services without a valid purchase order in place.4 17 18-7429 7/29/2019Security Services for Marco Island MuseumG4S Secure Solutions (USA) Inc. Museum - Amanda Townsend $22,109.11 Division staff requested services without a valid purchase order in place.Meeting DateTotal number of After the Fact MemosTotal Fiscal Impact8/13/20194$34,562.3916.E.2.ePacket Pg. 70Attachment: 0813 After the Fact Report - FY19 (9704 : Procurement Services Administrative Reports) Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the County Manager. Requester Name: Division: Division Director: Vendor Name: Amount: Contract #: Purchase Order: Why is this deemed a non-compliant purchase? Choose one. Contract Ordinance Manual P-Card Other Details of Purchase: Explain the circumstances behind this purchase. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring? The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Signature: Date: Division Director: Signature: Date: Collier County After the Fact Form Drew Gretz Inground Services Beth Johnssen ServiceWear $2,752.53 18-7480-PB ✔ Staff ordered employee uniforms without a valid purchase order in place. Request payment of ServiceWear invoices # 0032805616, dated 4-15-19 in the amount of $1,093.18 and # 0032812642 dated 4-15-19 in the amount of $1,659.35. Staff has been made aware that a valid purchase order must be in place prior ordering any goods and services. Drew Gretz GretzDrew Digitally signed by GretzDrew Date: 2019.06.18 13:09:33 -04'00'6/18/2019 Beth Johnssen Johnssen_b Digitally signed by Johnssen_b Date: 2019.07.03 12:23:38 -04'00'7/3/2019 1 116.E.2.f Packet Pg. 71 Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) ROUTING FEDG ORDERED ENTERED REQUESTED INVOICE/SHIP SHIP FROM CONTROL NOTES TERMS NET DATE INVOICE NUMBER CUSTOMER P.O NO. ACCOUNT NUMBER Page 1 of 4 12345-09-0189 03/25/2019 03/25/2019 03/25/2019 04/15/2019 NASHVILLE 0415 USD 80 DGRETZDISCOUNT DATE SEQ: INVOICE SOLD TO SHIP TO NANN COLLIER CO - WASTEWATER COLLECTIONS DIV 6027 SHIRLEY STREET NAPLES FL 34109 1 DREW GRETZORDERED BY :SJOYCE1348 0032805616 N30 05/15/2019 COLLIER CO - WASTEWATER COLLECTIONS DIV 6027 SHIRLEY STREET CONTINUING GUARANTY UNDER THE TEXTILE FIBER PRODUCTS IDENTIFICATION ACT, THE WOOL PRODUCTS LABELING ACT, AND THE FLAMMABLE FABRICS ACT FILED WITH THE FEDERAL TRADE COMMISSION: SELLER WARRANTS THAT ALL GOODS COVERED BY THE INVOICE WERE PRODUCED IN COMPLIANCE WITH REQUIREMENTS OF THE FAIR LABOR STANDARDS ACT OF 1938, AS AMENDED. LOT NUMBER AMOUNTPRICECANCELBACK ORD.SHIPPEDORDEREDCHARGES CODE TYPESIZE SK52BK MNS SS DIAG TWILL POLO BK/CH W/PKT 37.50 18.75 0 0 2 4XLSS 2 EL LUF EL8675 5.25 10.50 SK52MG MNS SS DIAG TWILL POLO MOS/NV W/PKT 18.75 18.75 0 0 1 4XLSS 1 EL LUF EL8675 5.25 5.25 SK52BR MNS SS DIAG TWILL POLO BR/BK W/PKT 18.75 18.75 0 0 1 4XLSS 1 EL LUF EL8675 5.25 5.25 SY20BK U SS 65/35 CREW SHIRT - BLACK 35.36 17.68 0 0 2 4XLSS 2 EL LUF EL8675 5.25 10.50 US2036B M 24-7 BLACK CARGO PANT 0.00 47.41 0 5 0 3454 5 US2034B M 24-7 KHAKI CARGO PANT 94.82 47.41 0 0 2 3036 2 SY60BK MENS SS RIPSTOP 65/35 WORK SHIRT-BK 30.12 15.06 0 0 2 LSS 2 EL LUF EL8675 5.25 10.50 SY60KH MENS SS RIPSTOP 65/35 WORK SHIRT-KH 30.12 15.06 0 0 2 LSS 2 EL LUF EL8674 5.25 10.50 SK96BK M PERFROMANCE KNIT POLO 13.81 13.81 0 0 1 LSS 1 EL LUF EL8675 5.25 5.25 US2034B M 24-7 KHAKI CARGO PANT 0.00 47.41 0 2 0 3238 2 US2036B M 24-7 BLACK CARGO PANT 0.00 47.41 0 3 0 3238 3 SY60GY MENS SS RIPSTOP 65/35 WORK SHIRT-GY 15.06 15.06 0 0 1 XLSS 1 EL LUF EL8674 5.25 5.25 SY60BK MENS SS RIPSTOP 65/35 WORK SHIRT-BK 15.06 15.06 0 0 1 XLSS 1 EL LUF EL8675 5.25 5.25 SY60KH MENS SS RIPSTOP 65/35 WORK SHIRT-KH 15.06 15.06 0 0 1 XLSS 1 EL LUF EL8674 5.25 5.25 SP24PB MENS SS POST BLUE POPLIN WORK SHIRT UCPRINTINV.SH 1 2 16.E.2.f Packet Pg. 72 Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) ROUTING FEDG ORDERED ENTERED REQUESTED INVOICE/SHIP SHIP FROM CONTROL NOTES TERMS NET DATE INVOICE NUMBER CUSTOMER P.O NO. ACCOUNT NUMBER Page 2 of 4 12345-09-0189 03/25/2019 03/25/2019 03/25/2019 04/15/2019 NASHVILLE 0415 USD 80 DGRETZDISCOUNT DATE SEQ: INVOICE SOLD TO SHIP TO NANN COLLIER CO - WASTEWATER COLLECTIONS DIV 6027 SHIRLEY STREET NAPLES FL 34109 2 DREW GRETZORDERED BY :SJOYCE1348 0032805616 N30 05/15/2019 COLLIER CO - WASTEWATER COLLECTIONS DIV 6027 SHIRLEY STREET CONTINUING GUARANTY UNDER THE TEXTILE FIBER PRODUCTS IDENTIFICATION ACT, THE WOOL PRODUCTS LABELING ACT, AND THE FLAMMABLE FABRICS ACT FILED WITH THE FEDERAL TRADE COMMISSION: SELLER WARRANTS THAT ALL GOODS COVERED BY THE INVOICE WERE PRODUCED IN COMPLIANCE WITH REQUIREMENTS OF THE FAIR LABOR STANDARDS ACT OF 1938, AS AMENDED. LOT NUMBER AMOUNTPRICECANCELBACK ORD.SHIPPEDORDEREDCHARGES CODE TYPESIZE 9.76 9.76 0 0 1 XLSS 1 EL LUF EL8675 5.25 5.25 SP24SG MENS SS SPRUCE GRN POPLIN WRK SHIRT 10.12 10.12 0 0 1 XLSS 1 EL LUF EL8675 5.25 5.25 US2034B M 24-7 KHAKI CARGO PANT 0.00 47.41 0 2 0 3042 2 US2036B M 24-7 BLACK CARGO PANT 0.00 47.41 0 3 0 3042 3 1T22BK M SS 1 PKT TWILL SHIRT 65/35 PC-BK 36.08 18.04 0 0 2 XXLSSL 2 EL LUF EL8675 5.25 10.50 SY60CH MENS SS RIPSTOP 65/35 WORK SHIRT-CH 15.06 15.06 0 0 1 XXLSSL 1 EL LUF EL8674 5.25 5.25 SY60NV MENS SS RIPSTOP 65/35 WORK SHIRT-NV 15.06 15.06 0 0 1 XXLSSL 1 EL LUF EL8675 5.25 5.25 SY60BK MENS SS RIPSTOP 65/35 WORK SHIRT-BK 15.06 15.06 0 0 1 XXLSSL 1 EL LUF EL8675 5.25 5.25 US2034B M 24-7 KHAKI CARGO PANT 0.00 47.41 0 2 0 3038 2 US2036B M 24-7 BLACK CARGO PANT 0.00 47.41 0 3 0 3038 3 1T22BK M SS 1 PKT TWILL SHIRT 65/35 PC-BK 36.08 18.04 0 0 2 XLSS 2 EL LUF EL8675 5.25 10.50 1T22RB M SS 1 PKT TWILL SHIRT 65/35 PC-RB 36.08 18.04 0 0 2 XLSS 2 EL LUF EL8675 5.25 10.50 SK96NV M PERFROMANCE KNIT POLO 13.81 13.81 0 0 1 XLSS 1 EL LUF EL8675 5.25 5.25 US2036B M 24-7 BLACK CARGO PANT 0.00 47.41 0 3 0 3040 3 US2034B M 24-7 KHAKI CARGO PANT 0.00 47.41 0 2 0 3040 2 US2036B M 24-7 BLACK CARGO PANT UCPRINTINV.SH 1 3 16.E.2.f Packet Pg. 73 Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) ROUTING FEDG ORDERED ENTERED REQUESTED INVOICE/SHIP SHIP FROM CONTROL NOTES TERMS NET DATE INVOICE NUMBER CUSTOMER P.O NO. ACCOUNT NUMBER Page 3 of 4 12345-09-0189 03/25/2019 03/25/2019 03/25/2019 04/15/2019 NASHVILLE 0415 USD 80 DGRETZDISCOUNT DATE SEQ: INVOICE SOLD TO SHIP TO NANN COLLIER CO - WASTEWATER COLLECTIONS DIV 6027 SHIRLEY STREET NAPLES FL 34109 3 DREW GRETZORDERED BY :SJOYCE1348 0032805616 N30 05/15/2019 COLLIER CO - WASTEWATER COLLECTIONS DIV 6027 SHIRLEY STREET CONTINUING GUARANTY UNDER THE TEXTILE FIBER PRODUCTS IDENTIFICATION ACT, THE WOOL PRODUCTS LABELING ACT, AND THE FLAMMABLE FABRICS ACT FILED WITH THE FEDERAL TRADE COMMISSION: SELLER WARRANTS THAT ALL GOODS COVERED BY THE INVOICE WERE PRODUCED IN COMPLIANCE WITH REQUIREMENTS OF THE FAIR LABOR STANDARDS ACT OF 1938, AS AMENDED. LOT NUMBER AMOUNTPRICECANCELBACK ORD.SHIPPEDORDEREDCHARGES CODE TYPESIZE 0.00 47.41 0 3 0 3038 3 US2034B M 24-7 KHAKI CARGO PANT 0.00 47.41 0 2 0 3038 2 US2036B M 24-7 BLACK CARGO PANT 0.00 47.41 0 3 0 3240 3 US2034B M 24-7 KHAKI CARGO PANT 0.00 47.41 0 2 0 3240 2 SY60BK MENS SS RIPSTOP 65/35 WORK SHIRT-BK 45.18 15.06 0 0 3 XXLSS 3 EL LUF EL8675 5.25 15.75 SY60KH MENS SS RIPSTOP 65/35 WORK SHIRT-KH 30.12 15.06 0 0 2 XXLSS 2 EL LUF EL8674 5.25 10.50 SP24KK MENS SS KHAKI POPLIN WORKSHIRT 10.12 10.12 0 0 1 XLSS 1 EL LUF EL8674 5.25 5.25 SP24LT MENS SS LT TAN POPLIN WORK SHIRT 9.76 9.76 0 0 1 XLSS 1 EL LUF EL8674 5.25 5.25 SP24SG MENS SS SPRUCE GRN POPLIN WRK SHIRT 10.12 10.12 0 0 1 XLSS 1 EL LUF EL8675 5.25 5.25 SP24BY MENS SS BURGUNDY POPLIN WORK SHIRT 10.12 10.12 0 0 1 XLSS 1 EL LUF EL8675 5.25 5.25 SP24RB MENS SS ROYAL BLUE POPLIN WRK SHIRT 10.12 10.12 0 0 1 XLSS 1 EL LUF EL8675 5.25 5.25 SP24LT MENS SS LT TAN POPLIN WORK SHIRT 29.28 9.76 0 0 3 XXLSS 3 EL LUF EL8674 5.25 15.75 SP24RB MENS SS ROYAL BLUE POPLIN WRK SHIRT 20.24 10.12 0 0 2 XXLSS 2 EL LUF EL8675 5.25 10.50 SK20HG M HUNTER GREEN SS POLO NO PKT 41.94 13.98 0 0 3 LSS 3 EL LUF EL8675 5.25 15.75 SK20WH M WHITE SS POLO NO PKT 27.96 13.98 0 0 2 LSS 2 UCPRINTINV.SH 1 4 16.E.2.f Packet Pg. 74 Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) ROUTING FEDG ORDERED ENTERED REQUESTED INVOICE/SHIP SHIP FROM CONTROL NOTES TERMS NET DATE INVOICE NUMBER CUSTOMER P.O NO. ACCOUNT NUMBER Page 4 of 4 12345-09-0189 03/25/2019 03/25/2019 03/25/2019 04/15/2019 NASHVILLE 0415 USD 80 DGRETZDISCOUNT DATE SEQ: INVOICE SOLD TO SHIP TO NANN COLLIER CO - WASTEWATER COLLECTIONS DIV 6027 SHIRLEY STREET NAPLES FL 34109 4 DREW GRETZORDERED BY :SJOYCE1348 0032805616 N30 05/15/2019 COLLIER CO - WASTEWATER COLLECTIONS DIV 6027 SHIRLEY STREET CONTINUING GUARANTY UNDER THE TEXTILE FIBER PRODUCTS IDENTIFICATION ACT, THE WOOL PRODUCTS LABELING ACT, AND THE FLAMMABLE FABRICS ACT FILED WITH THE FEDERAL TRADE COMMISSION: SELLER WARRANTS THAT ALL GOODS COVERED BY THE INVOICE WERE PRODUCED IN COMPLIANCE WITH REQUIREMENTS OF THE FAIR LABOR STANDARDS ACT OF 1938, AS AMENDED. LOT NUMBER AMOUNTPRICECANCELBACK ORD.SHIPPEDORDEREDCHARGES CODE TYPESIZE EL LUF EL8674 5.25 10.50 PT32KH MEN'S KHAKI PLEATED WORK PANT 95.20 19.04 0 0 5 3038 5 0 GROSS MERCHANDISE 1,093.18 1,093.18 35 53 88 * * TOTALS 1,093.18 TOTAL GROSS AMOUNT DUE TRACKING NO(S): 037205655634912 037205655635094 PAYABLE IN US DOLLARS ONLY PLEASE RETURN THIS STUB WITH YOUR PAYMENT R E M I T T O SERVICEWEAR APPAREL, INC. PO BOX 643973 CINCINNATI OH 452643973 $1,093.18 PLEASE PAY BY FOR YOUR ORDER THANK YOU12345-09-0189ACCOUNT NO. INVOICE NO. NO ANTICIPATION ALLOWED REF # : 79403800 0032805616 5/15/2019 UCPRINTINV.SH 1 5 16.E.2.f Packet Pg. 75 Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) ROUTING FEDG ORDERED ENTERED REQUESTED INVOICE/SHIP SHIP FROM CONTROL NOTES TERMS NET DATE INVOICE NUMBER CUSTOMER P.O NO. ACCOUNT NUMBER Page 1 of 2 12345-09-0189 03/25/2019 03/28/2019 03/25/2019 04/15/2019 NASHVILLE 0415 USD 80 DGRETZDISCOUNT DATE SEQ: INVOICE SOLD TO SHIP TO NANN COLLIER CO - WASTEWATER COLLECTIONS DIV 6027 SHIRLEY STREET NAPLES FL 34109 1 DREW GRETZORDERED BY :SJOYCE0113 0032812642 N30 05/15/2019 COLLIER CO - WASTEWATER COLLECTIONS DIV 6027 SHIRLEY STREET CONTINUING GUARANTY UNDER THE TEXTILE FIBER PRODUCTS IDENTIFICATION ACT, THE WOOL PRODUCTS LABELING ACT, AND THE FLAMMABLE FABRICS ACT FILED WITH THE FEDERAL TRADE COMMISSION: SELLER WARRANTS THAT ALL GOODS COVERED BY THE INVOICE WERE PRODUCED IN COMPLIANCE WITH REQUIREMENTS OF THE FAIR LABOR STANDARDS ACT OF 1938, AS AMENDED. LOT NUMBER AMOUNTPRICECANCELBACK ORD.SHIPPEDORDEREDCHARGES CODE TYPESIZE US2036B M 24-7 BLACK CARGO PANT 237.05 47.41 0 0 5 3454 5 US2034B M 24-7 KHAKI CARGO PANT 94.82 47.41 0 0 2 3238 2 US2036B M 24-7 BLACK CARGO PANT 142.23 47.41 0 0 3 3238 3 US2034B M 24-7 KHAKI CARGO PANT 94.82 47.41 0 0 2 3042 2 US2036B M 24-7 BLACK CARGO PANT 142.23 47.41 0 0 3 3042 3 US2034B M 24-7 KHAKI CARGO PANT 94.82 47.41 0 0 2 3038 2 US2036B M 24-7 BLACK CARGO PANT 142.23 47.41 0 0 3 3038 3 142.23 47.41 0 0 3 3040 3 US2034B M 24-7 KHAKI CARGO PANT 94.82 47.41 0 0 2 3040 2 US2036B M 24-7 BLACK CARGO PANT 142.23 47.41 0 0 3 3038 3 US2034B M 24-7 KHAKI CARGO PANT 94.82 47.41 0 0 2 3038 2 US2036B M 24-7 BLACK CARGO PANT 142.23 47.41 0 0 3 3240 3 US2034B M 24-7 KHAKI CARGO PANT 94.82 47.41 0 0 2 3240 2 UCPRINTINV.SH 1 6 16.E.2.f Packet Pg. 76 Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) ROUTING FEDG ORDERED ENTERED REQUESTED INVOICE/SHIP SHIP FROM CONTROL NOTES TERMS NET DATE INVOICE NUMBER CUSTOMER P.O NO. ACCOUNT NUMBER Page 2 of 2 12345-09-0189 03/25/2019 03/28/2019 03/25/2019 04/15/2019 NASHVILLE 0415 USD 80 DGRETZDISCOUNT DATE SEQ: INVOICE SOLD TO SHIP TO NANN COLLIER CO - WASTEWATER COLLECTIONS DIV 6027 SHIRLEY STREET NAPLES FL 34109 2 DREW GRETZORDERED BY :SJOYCE0113 0032812642 N30 05/15/2019 COLLIER CO - WASTEWATER COLLECTIONS DIV 6027 SHIRLEY STREET CONTINUING GUARANTY UNDER THE TEXTILE FIBER PRODUCTS IDENTIFICATION ACT, THE WOOL PRODUCTS LABELING ACT, AND THE FLAMMABLE FABRICS ACT FILED WITH THE FEDERAL TRADE COMMISSION: SELLER WARRANTS THAT ALL GOODS COVERED BY THE INVOICE WERE PRODUCED IN COMPLIANCE WITH REQUIREMENTS OF THE FAIR LABOR STANDARDS ACT OF 1938, AS AMENDED. LOT NUMBER AMOUNTPRICECANCELBACK ORD.SHIPPEDORDEREDCHARGES CODE TYPESIZE 0 GROSS MERCHANDISE 1,659.35 1,659.35 0 35 35 * * TOTALS 1,659.35 TOTAL GROSS AMOUNT DUE TRACKING NO(S): 037205692481494 037205692481562 PAYABLE IN US DOLLARS ONLY PLEASE RETURN THIS STUB WITH YOUR PAYMENT R E M I T T O SERVICEWEAR APPAREL, INC. PO BOX 643973 CINCINNATI OH 452643973 $1,659.35 PLEASE PAY BY FOR YOUR ORDER THANK YOU12345-09-0189ACCOUNT NO. INVOICE NO. NO ANTICIPATION ALLOWED REF # : 79403801 0032812642 5/15/2019 UCPRINTINV.SH 1 7 16.E.2.f Packet Pg. 77 Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the County Manager. Requester Name: Division: Division Director: Vendor Name: Amount: Contract #: Purchase Order: Why is this deemed a non-compliant purchase? Choose one. Contract Ordinance Manual P-Card Other Details of Purchase: Explain the circumstances behind this purchase. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring? The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Signature: Date: Division Director: Signature: Date: Collier County After the Fact Form Greily Gonzalez Risk Management Jeff Walker Staples $138.95 4600003671 4500171831 ✔ A purchase was made on 11/10/2016 under a valid contract and Purchase Order. The vendor failed to bill us for certain items of that purchase. Our division was not aware that a balance was owed until June 2019. A p-card was used to pay the outstanding invoice which is against the Purchasing Card Policy. We are requesting the Board to authorize this payment under P-Card transaction 4372-3. We will conduct a review at the end of the fiscal year to ensure that we have been billed for all purchases and use a Purchase Order instead of a P-Card to make payments on balance owed. Greily Gonzalez GonzalezGreily Digitally signed by GonzalezGreily Date: 2019.07.12 09:52:51 -04'00' Jeff Walker walker_j Digitally signed by walker_j Date: 2019.07.12 09:54:48 -04'00' 8 216.E.2.f Packet Pg. 78 Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) This is a PDF for Staples Paid invoices Tue Jul 02 09:34:05 EDT 2019 - Staples Advantage +3fl-3 Customer#I cusromer I sr..a.Invoice Card Used Sbtus 57 .79 I e"_t'o.i,,Eion code (Autn coder ooq26l I r.an.acti"n Ref * : JYA6sAozo5UKiGo7o220199r4ri!r95 Total Pavment Amo'rnt $13 3 .95 9 16.E.2.f Packet Pg. 79 Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) - Staples. INVOICE lf\'(,tct: D.rTt. lCUsronlER lsulllraR) lsl'orcr- |lllolt6 [rA?o lo98r2 l8e4 uE56:l PLr:ASr PAr at' rf,[\rs lsu:1.\tARY t\\'olcE Alrou-\'r |]/t0/16 l)'rd lo Drls i5 r,r97.60 Slaples COLLIER COUNIY GOVERNMENT 3299 TAMIAMI TRA'L E NA.'LES, rL 341'125749 COLLIER COUNTY GOVERNMENT 33I1 TAA.iIA}I] TRL E NAPLES. FL 341124901 Bill to Account: AT3961130 Budg.t ctr: P O umb.n 4500171831 Ordered By; GREILY GONZALEZ Involc€ Numb€r: 33209,16067 O.dor: 7165850275{fi}.001 Order Line O€scrlption / Unit of M€aslro Order ShipOty Ary Unil P.ice Extended Prlc6 1 2 3 5 coRE,135&48 601376 3r 7313 41a335 209999 81d428 STAPLES 8.5Xr r COPY CS SIPLS SUPR STNGIH 48MMx50t!.1 6PK S]APLES REMOVER CURVE HNDLE BI( 5.2SN FLE rcKI LTR 8RN IO AVY LSR LAL 3OUP 2' 1 X 2 5'8 2 POCKET PORT TEAL 1OPK t 3t.s{t t 21.82 t2.73 i 10.!9 s 7.15 11..34 t 63.98 t 2r.82 $ 2.73 t m_s8 6 7.15 t 86.04 2.00 1.@ r.00 2.00 l.m 6.00 2.@ 1.00 1.00 2.OO r.00 6008 $b &r 1.4'6de sublolal: 3 202.70 t.p(izizi Cusomer So.vica lnquiries #: 877{26.7755 Mak6 d1cc,.5 paF o ur: Staples ln\rcic€ Payrneni lr{ulrias #: 888.753-a106 PO 80r 105748, Alanra. GA 30r4a.5748 Pago : 1 DETAIL Ship to Account: 10 16.E.2.f Packet Pg. 80 Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) F- Staples. INVOICE DETAIL I\\'OICED^TE ICUSTOI\1ER ll/t0/t6 tr^To lo9t!l 1604t765E2l PLI:ASf,. PAY BY N'ER\IS lsul$r^RY tf votcE,{\rou}T I r/t0/t 6 lNlr l0 Dar ls l,l9?.60 Slaplas COI-LIER COUNTY GOVERNMENI 3299 TAMIAiJI TRAIL E NAPLES, FL 341125749 COLLIER COUNTY GOVERNMENT 3311 TAMIAIII TRf E NAPLES, FL 341I24901 Eill to Accornri AT39&430 Shlp to A.count: Budgol Ctt: P O t{umb.n 41t00171831 O.dorEd gy: GREILY @NZALEz lnvolce Nurnt€r: 3320945088 Ord.r: 7'165350275{0H02 Order line Itam Hulhber Oescdptloo I Unit ot llaas uro Order Shlp Unlt Price Extend€d Pricr oty otv 565706 FELLOWES 989I2 OPT']CA! MOUSE l_m 1.00 s 57.19 157.19 Subtotal:3 57-19 rotaf: s sr.te\ Csslom€, SaMc6 l.nul.iEs f 877-82&77:6 Make dled(s pafade lo: Staples lnlDhe Payrnsnl lnqulriss r: 888,753.!106 PO Eor r05748. Alanta. GA 3O3S574a PaSe : 1 lSr,}r\rARy rsi6ieE- 11 16.E.2.f Packet Pg. 81 Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) DareusHeid i From: Sent: To: Subject: Balajadia, ClowieKae <ClowieKae.Balajadia@Staples.com > Friday, June 28, 2019 2:48 PM DareusHeidi Proof Of Delivery Hi Heid i, Order# 7165850275 - Shipment#1 for the amount of 5202.70 was received and signed by MILLER, R last 11/10/16 at 10:26am . Box Number o 00000008950607388303 o 00000008950607644126 o 00000008950607644188 Shipment#2 for the amount of S57.19 was received and signed by M ILLER, R last 71,/70/1,6 at 10:26am . Box Number o 0000686024796828047L Thanks, Clowie kae F. Balajadia Customer Service Professional P:877-826-7755 E: clowiekae. balajadia@staples.com !-l Staples EE@ #itsprotime Summon vour inner pro here www.staplesadvantaqe com This message (including any attachments) may contain confidential information intended for a specific individual and purpose, and is protected by law lf you are not the intended recipient, you should delete this message and are hereby notified that any disclosure copyjng, or distribution ofthismeasage, or the taking of any action based on it, is strictly prohibited. Please help Staples keep your personal information secure by not sending credit card information via Live Customer Support or via email Should credit information be required to complete your transaction, a Staples associate will contact you via phone for further infomation. This message was com pose for the delivery proof of the Order Number : 7 L65850275 . You can reply to this email if you have any question. 1 12 16.E.2.f Packet Pg. 82 Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the County Manager. Requester Name: Division: Division Director: Vendor Name: Amount: Contract #: Purchase Order: Why is this deemed a non-compliant purchase? Choose one. Contract Ordinance Manual P-Card Other Details of Purchase: Explain the circumstances behind this purchase. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring? The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Signature: Date: Division Director: Signature: Date: Collier County After the Fact Form Kevin Brock Facilities Management Damon Grant Quality Enterprises $9,561.80 14-6213 ✔ On Saturday 11/10/18 the on-call Underground Contractor, Quality Enterprises,was called out and performed repairs to fix a major pipe break that was flooding the Golden Gate Community Park and Natural Resources building. The Division did not have a blanket purchase order in place to cover this need nor did Procurement authorize an emergency expenditure to proceed without one in place. Staff requests that Quality Enterprises invoice #68772 in the amount of $9,561.80 be paid. Facility Management staff will follow the required procedure to obtain a purchase order and contact Procurement when ordering on-call services with paperwork to be completed on the first available business day or create a blanket purchase order to cover this need. Kevin Brock Kevin Brock Digitally signed by Kevin Brock Date: 2019.07.11 08:01:24 -04'00' Damon Grant GrantDamon Digitally signed by GrantDamon Date: 2019.07.23 16:24:43 -04'00' 13 316.E.2.f Packet Pg. 83 Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) INVOICE 68772To : Invoice #: Date: Application #: Naples ,FL 34112-5749 Contract : Collier County Board of County Commisioners 02/21/19 1 Attn: Accounts Payable Quality Enterprises USA, Inc. 3494 Shearwater St Naples, FL 34117 3299 Tamiami Trail E Ste 700 14618-65 E - Santa Barbara Blvd. WM Break Invoice Due Date: Payment Terms: 03/23/19 Net 30 Days Contract Item Quantity JTD Unit Price U/M Total To Date 9,561.801 E - Santa Barbara Blvd. WM Break LS 1.000 9,561.80 9,561.80Total To Date : 0.00Plus Sales Tax : Less Retainage : Less Previous Applications : 9,561.80Total Due This Invoice : 0.00 0.00 Page 1 of 1 14 16.E.2.f Packet Pg. 84 Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 15 16.E.2.f Packet Pg. 85 Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 16 16.E.2.f Packet Pg. 86 Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the County Manager. Requester Name: Division: Division Director: Vendor Name: Amount: Contract #: Purchase Order: Why is this deemed a non-compliant purchase? Choose one. Contract Ordinance Manual P-Card Other Details of Purchase: Explain the circumstances behind this purchase. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring? The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Signature: Date: Division Director: Signature: Date: Collier County After the Fact Form Edmond Kushi Museum Amanda Townsend G4S Secure Solutions (USA) Inc. $22,109.11 18-7429 4500196486 ✔ Division staff requested security services for the Marco Island Museum without a purchase order in place. Division staff requests payment approval for the attached invoices totaling $22,109.11. Division staff will ensure that a valid purchase order is obtained prior to ordering goods and services. Edmond Kushi KushiEdmond Digitally signed by KushiEdmond Date: 2019.07.29 08:43:06 -04'00'7/29/2019 Amanda O. Townsend townsendamanda Digitally signed by townsendamanda Date: 2019.07.26 16:35:26 -04'00'7/26/19 17 416.E.2.f Packet Pg. 87 Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 1816.E.2.fPacket Pg. 88Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 1916.E.2.fPacket Pg. 89Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 2016.E.2.fPacket Pg. 90Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 2116.E.2.fPacket Pg. 91Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 2216.E.2.fPacket Pg. 92Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 2316.E.2.fPacket Pg. 93Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 2416.E.2.fPacket Pg. 94Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 2516.E.2.fPacket Pg. 95Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 2616.E.2.fPacket Pg. 96Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 2716.E.2.fPacket Pg. 97Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 2816.E.2.fPacket Pg. 98Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 2916.E.2.fPacket Pg. 99Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 3016.E.2.fPacket Pg. 100Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 3116.E.2.fPacket Pg. 101Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 3216.E.2.fPacket Pg. 102Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 3316.E.2.fPacket Pg. 103Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 3416.E.2.fPacket Pg. 104Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 3516.E.2.fPacket Pg. 105Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 3616.E.2.fPacket Pg. 106Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 3716.E.2.fPacket Pg. 107Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 3816.E.2.fPacket Pg. 108Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 3916.E.2.fPacket Pg. 109Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports) 4016.E.2.fPacket Pg. 110Attachment: 0813 After the Fact Backup - FY19 (9704 : Procurement Services Administrative Reports)