Resolution 2000-007
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RESOLUTION NO. ;anOO-07
A RESOLUTION AUTHORIZING DIRECTOR OF THE COUNTY
LIBRARY TO NEGOTIATE AND EXECUTE WRITTEN
AGREEMENTS TO PURCHASE INTERNET ON-LINE DATABASE
SUBSCRIPTIONS, SUBJECT TO CONDITIONS
WHEREAS, The County's Library more and more frequently
subscribes to on-line databases from unrelated vendors; and
WHEREAS, because of intellectual property issues and contractual
restrictions on purchasers of these types of databases, vendors will not sell
these subscriptions by means of purchase orders; and
WHEREAS, The Director of the County's Library has requested this
delegation of authority, which conforms with the County's Purchasing
Policy; and
WHEREAS, the Board accepts and approves the Director's request.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA,
that:
1. The Director of the County's Library is hereby authorized to
negotiate and execute Agreements to purchase subscriptions to on-line
databases subject to the following:
A. Each Agreement shall purchase only on-line database(s).
Non-mandatory ancillary items or services shall not be purchased by any
such Agreement if the item or service is then available for purchase by the
County Library from another vendor at a lower total price, all cost factors
being considered.
B. "On-line database" is a large collection of data organized
especially for rapid research and available to "subscribers" via the Internet.
Library related on-line databases generally list bibliographical information
and abstract such information and/or contain full-text of the information.
Some such databases comprise "full-image" of the information. Database
subscriptions are purchased from budgets and budgetary object codes that
are exempt from generally applicable bidding requirements, such as for
instance the Library purchasing library books.
C. No such purchase Agreement shall commit the County to
expend more than $25,000 and no such Agreement shall be subdivided in
any manner to avoid this $25,000 limitation.
D. Sufficient unencumbered funds to cover all of the
County's purchase price obligations under the Agreement must be in the
Library's budget upon execution of the Agreement on behalf of the County.
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E. If the term of the respective purchase Agreement extends
beyond the then current fiscal year, the County's obligation regarding any
subsequent fiscal year (or any part thereof) shall be subject to further
budgetary approval by the Board.
F. The County Attorney or an Assistant County Attorney
must approve each purchase Agreement as to form and legal sufficiency.
G. If the County's "Purchasing Policy" should be revised to
conflict with this delegation, this delegation shall supercede all such
conflicts until this Resolution is repealed or the authorization herein
delegated is otherwise modified by express action by the Board; e.g., this
delegation of authorization shall not be deemed to be amended by inference
or implication.
2. This Resolution shall apply to the current Director and each
successor to that Office.
THIS RESOLUTION adopted after motion, second and majority
vote favoring adoption.
JAN 1 1 2000
DATED:
ATTEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
OF CO IER COUNTY, FLORIDA
By: .' k.("~'...J ~, A3y:
Deputy Clerk
Attest IS to Chdl'lllll' S
119ft.turt onlJ.
Approved as to Form and
Legal Sufficiency:
\6"", ~w~
Thomas C. Palmer
Assistant County Attorney
h:tcplRes.lDelegation to Library Director 1-04-00
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