Agenda 01/29/2008 Item #16B 8
EXECUTIVE SUMMARY
Agenda Item No, 1688
January 29, 2008
Page 1 of 14
Recommendation to approve selection of PBS&J Inc" a qualified firm and award a Contract
Under RFP #07-4174, "FPL Trail Feasibility Study in Collier and Lee Counties", for Project
Number 601203 in the total amount of $307,570,00 available in the Transportation Supported
Gas Tax Fund 313, FPL Trail Feasibility Study, Project #601203.
OBJECTIVE: To receive Board approval for award of a professional services contract with
consulting firm PBS&J, Inc, to provide professional services for a Trail Feasibility Study, This study
will be a corridor/alignment study for the northern end of the proposed FPL trail in northern Collier
County, The distance of the corridor is approximately 20-25 miles which is part of the new
Comprehensive Pathways Plan, The consultant will assist in the planning of a proposed 12-foot
multi-use pathway and identify potential alternatives for the Study Area, The trail study will be a
corridor/alignment study for the northern end of the proposed FPL Trail in northern Collier County.
The study will focus on an area from Orangetree to the CREW Trust lands near Corkscrew Road,
CONSIDERATIONS: The FDOT has entered into a LAP Agreement with Collier County, wherein
FDOT will reimburse Collier County up to the sum of$330,000 for the FPL Trail Feasibility Study in
Collier and Lee County,
A Request for Proposals (RFP #07-4174) was issued for the purpose of establishing a contract with a
consulting fIrm capable of providing professional services to the County for this study, The RFP was
issued on July 18, 2007, in accordance with Florida Statutes, Section 287,055, Consultant
Competitive Negotiation Act. Notices were sent to 151 Jirms, with 4 fIrms submitting proposals by
the due date of August 8, 2007,
A Selection Committee meeting was held on September 17, 2007. The review, scoring, and
discussion of the proposals by the Selection Committee resulted in the highest ranking firms being;
PBS&J, Sprinkle Consulting & Johnson Engineering,
Staff has successfully completed negotiations with PBS&J, Inc, the top ranking firm, in the amount
of$307,570, Staffrecol11l11ends awarding the contract to PBS&J with a base amount of $307,570 and
to allow for a contingency not to exceed $22,430,
FISCAL IMPACT: The current FY 08 budget contains $330,000 available in the Transportation
Supported Gas Tax Fund 313, FPL Trail Feasibility Study, Project #601203, Collier County will be
reimbursed by FDOT in the 2008-2009 fIscal year.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this Executive SUl11l11ary, The Lee County and Collier County Metropolitan Planning Organizations
(MPOs) adopted a multi-modal bi-county regional transportation network in October 2004, This
project has been shown as a first order facility in the bi-county regional transportation network -
pathways.
RECOMMENDATION: That the Board of County Commissioners grant approval of the contract
~ with PBS&J, Inc. to provide professional services for the FPL Trail Feasibility Study, and authorize
the Chairman to sign a standard County Attorney approved contract,
Prepared by: Claudine Auclair, Principal Planner, Transportation Planning Department
Attachment: Contract Schedule
Page lof2
Agenda Item No. 1688
January 29, 2008
Page 2 of 14
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16B8
Meeting Date:
Recommendation to approve selection of PBS&J Inc.. a qualified firm and award a Contract
Under RFP #07-4174, FPL Trail Feasibility Study in Collier and Lee Counties, for Project
Number 601203 in the total amount of $307,610.00 available in the Transportation Supported
Gas Tax Fund 313, FPL Trail Feasibility Study, Project #601203.
1/29/2008 9:00:00 AM
Prepared By
Claudine Auclair
Principal Planner
Date
Transportation Services
Transportation Planning
1/10/20089:53:01 AM
Approved By
Claudine Auclair
Principal Planner
Date
Transportation Services
Transportation Planning
1/10/2008 1:40 PM
Approved By
Rhonda Rembert
Contract Specialist
Date
Administrative Services
Purchasing
1/14/20088:29 AM
Approved By
Norm E. Feder, AICP
Transportation Division Administrator
Date
Transportation Services
Transportation Services Admin.
1/14/20084:08 PM
Approved By
Sharon Newman
Accounting Supervisor
Date
Transportation Services
Transportation Services Admin
1/15/200812:48 PM
Approved By
Nick Casalanguida
MPO Director
Date
Transportation Services
Transportation Planning
1/15/2008 3: 26 PM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
1/15/20087:12 PM
Approved By
Pat lehnhard
Executive Secretary
Date
Transportation Services
Transportation Services Admin
1/16/200810:05 AM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
1/17/20088:58 AM
file://C:\A2:endaTestIExDortI99-Januarv%2029.%20200RI 1 o.%20CONSFNT%20AGFNDA lu l01000R
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Agenda Item No. 1688
January 29. 2008
Page 3 of 14
Approved By
Susan Usher
Senior Management/Budget Analyst
Date
County Manager's Office
Office of Management & Budget
1/17/20084:06 PM
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
1/20/200812:05 PM
file://C :\AgendaT est\Export\99-J anuary%2029, %202008\ 16. %20CONSENT%20AGENDA \.., 1/23/2008
Agenda Item No. 1688
January 29, 2008
Page 4 of 14
Exhibit A
Scope of Services
PLANNING AND ASSESSMENT OF FPL TRAIL
FEASIBILITY STUDY IN COLLIER AND LEE COUNTIES
Collier County - Florida Pow@r<< Light Trail
The Consultant will assist with the planning of a proposed 12-foot multi-use
pathway to be constructed within the proposed 51-mile Florida Power and Light
(FPL) 230KV Transmission Line Corridor between its Orange River Substation in
Lee County and its Orange Tree Substation in Collier County, Approximately 20-
25 miles are located within Collier County, The Consultant shall have related
experience working with utility companies, facilitating public input, designing
pathways facilities as well as negotiating and acquiring different interests in real
estate necessary to successfully complete the project,
The "Trail Study" will be a corridor/alignment study for the northern end of the
proposed FPL Trail in northern Collier County, The distance of the corridor is
20-25 miles with general limits represented by the red line on the attached off-
road corridors map that has been included in the new Cornprehensive Pathways
Plan, The study will focus on an area from Orangetree to the CREW Trust lands
near Corkscrew Road in the Lee County line,
The Study shall be comprised of the following elements: public involvement;
data collection; preliminary design; concepts and design criteria; preferred
Agenda Item No. 1688
January 29, 2008
Page 5 of 14
alignments for the trail; cost analysis, etc, The goal of the assessment is to
accornplish conceptual design tasks needed prior to the acquisition of easements,
implementing final design and permitting and subsequent construction of the
subject multi-use pathway, The Consultant shall complete all work and tasks of
the Study, including acceptance by the County of deliverables, within a
maximum period of five (5) months from date of Notice to Proceed,
The project will consist of the following tasks:
Task 1 - Project Start-up MeetinglPathway Advisory Committee Input
The Consultant shall provide details relating to their approach of soliciting input
from nearby residents and businesses as well as from appropriate governmental
agencies. It is expected that FPL will participate in one public workshop which
should be conducted along with other activities to appropriately facilitate public
and Pathway Advisory Committee participation, This task shall include:
. Confirm the goals of the project;
. Finalize the Scope of Work as needed;
. Set a refined project schedule;
· Define lines of communication and information exchange;
· Develop a Purpose and Need Statement for the project, creating a clear,
objective measure from which to evaluate alternatives and to aid in
obtaining future funding;
. Identify critical issues associated with the creation of a model multi-use
pathway;
· Identify desirable "user profile" such as pedestrians, in-line skaters, and
bicyclists for the various connections and links proposed by the plan;
DeIiverables: Notes from the meeting; identify final project goals and objectives;
and the framework for communication throughout the planning process,
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January 29, 2008
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Task 2 - Compile Base Maps j Document Existing Conditions
Much of the subsequent work will require good base maps to record and convey
information, The focus of this task should be to create a single, large Base Map
for the project. This base map can then serve as the source for more detailed
Segment Maps to be used to highlight opportunities and constraints for the
studied pathway and its potential connection to an emerging countywide
bicyclej pedestrianj and pathway system.
The Consultant shall:
. Obtain and organize digital aerial photos and other existing base information
of the study area from the State, the Pathway Advisory Committee, the
County and various involved governmental agencies;
. Prepare a general Base Map and Segment Maps from the existing information
gathered above for the various focus areas of study;
. Please see Task 4 for Community Outreach and Public Meetings
Task 2,1
Existing Conditions - Data Collection
The Consultant will seek a clear understanding of existing site conditions as well
as the conditions of potential nearby connections. These conditions should be
documented, along with constraints and opportunities, as well as include
recommended nearby improvements needed to realize the pathways potential as
a neighborhood non-motorized transportation systern,
Task 2.2 Physical Inventory and Evaluation
The Consultant shall conduct limited field analysis in addition to compiling the
following:
. Available GIS information;
. Municipal BoundariesjRight-of-Way;
. Local and Regional Trail Connections;
. Connections to On-road Bicycle and Pedestrian Facilities;
. Connections to Off-road Facilities;
. Topographic and Soils Data;
. Natural Resource Inventories;
. Adjoining Land Uses;
. Cultural, Historic & Archeological Resource Inventories;
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January 29,2008
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. Other Existing Utilities;
. Property Ownership/Tax Maps;
. As-Builts for Adjoining Roadways, Intersections & Markings;
. Aerials of Study Area,
Field investigations will be limited to areas of critical concern based on
evaluation of existing available aerials, environmental maps, and other data
outlined above,
It is assumed that the County will assist by providing GIS data and other
available information from their database in support of this effort.
Task 2.3 ROWand Design Needs of FP&L
The Consultant shall be available to work closely with the identified FP&L
representative to ensure their involvement throughout the planning process,
Designs, reports and treatments shall be accomplished in cooperation with the
utility company and other appropriate regulatory agencies.
It is assumed, the County will provide ownership maps in a GIS format for the
properties within the study area, TI1is will be in a digital format. Individual
property owners will be identified to assist in the determination of the number of
property owners there are in the trail alignment study area that will affect the
ability to provide public access, It is also assumed that the County will provide
adjacent homeowner association information along the corridor to identify
potential contacts for the public meeting and possibly future contacts when the
design phase is implemented, Properties that may require easements in the
future will be identified.
Deliverables: Base Map of the study area with existing conditions, opportunities
and constraints,
Task 3 - Preliminary Development of Conceptual Designs
This section will reflect a vision of the trail project that sparks interest and have
utility for public meetings, funding requests and future planning, The
Consultant shall provide the following services related to conceptual alignments,
preliminary design and alternatives study,
3,1 Conceptual Alignments
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January 29, 2008
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. Identify potential alternatives for the Study Area that provide desired
connection, extension or improvements using information gathered in:
Additional field analysis,
Results of Task 2, or previous studies
. Alignments to be considered will include the FPL right-of-way, the Oil
Well Road corridor and other alignments identified within the Study
Area.
. Include other potential community connections
. Preliminary recommendations on intersection treatments
. Identify Public Access points
. Review alignment against State and Federal Requirements
. Review alignment against the Purpose of Need Statement
. Analyze the conceptual alignment for potential impacts to identified
environmental, cultural, historical or archeological resources
. Review utility and right-of-way information for impacts or conflicts with
the proposed alignments
3,2 Typical cross sections, preliminary alignment, details and concepts shall
be included to illustrate how each of these projects will look conceptually and
offer design guidelines. The Consultant will prepare preliminary alignment of
the study area maps and typical cross sections for viable alternatives - taking
into account FP&L maintenance clearance requirements.
3.3 Trailhead Alternatives and Preliminary Roadway Crossing sketches shall
be included to illustrate how users will access the project and how users will
safely cross intersecting roadways,
Deliverable: Preliminary Alignment, Sections, and Sketches for client review
and comment.
Task 4 - Community Outreach - Public Meeting
Seeking input from interested citizens, businesses, and organizations is vital to
the success of pathways in Collier County, The Consultant should be familiar
with public education practices and understand the unique oppositional
attitudes towards public pathway projects. The Consultant shall establish an
open process that is responsive to the concerns of the citizens and provides for
timely involvement that influences the decision-making process, The Consultant
shall develop a process that creates an understanding of the issues and provides
participants the opportunity to be sufficiently prepared to react with confidence
to the program deliverables. A period of each meeting will be devoted to
Agenda Item No. 1688
January 29,2008
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questions and answers and to provide the public an opportunity to identify and
provide information about problem areas.
The following tasks reflect a minimum standard for community outreach.
· A public workshop designed to incorporate citizen input to the planning
process;
. Comprehensive database of all local businesses and organizations within
the project scope, mailing lists from local and regional officials,
cornmunity service organizations, environmental agencies, statewide
groups, county contacts, agency lists and related advisory boards and
special interest groups;
. Press release(s);
. Standardized interest survey;
. Review draft Executive Summary of the master plan to portray the project
and offer recommended action steps for the next phase of development.
Deliverables: notes and summaries from public workshop, press releases; draft
Executive Summary with public comments; database of participants and
stakeholders available in report as appendix.
Task 4.1
Presentations
The Consultant will be available to provide maps, press releases advertisements,
audiovisual displays and similar materials to make an additional presentation to
Board of Commissioners, staff and special interests groups upon request.
Task 5 - Implementation
The Consultant shall work with staff from the MPO, parks and recreation
department, planning department, and PAC members to formulate an
implementation plan that includes details on cost, responsible agency (ies),
scheduling, and appropriate funding for the target projects, Tasks to include:
Task 5,1 Management and Maintenance
The Consultant will estimate maintenance and other operating expenses
(including security recommendations) based on facilities in central and
southwest Florida and comparable regions, A recommended maintenance
program will be developed that identifies minimum tasks and schedules
including erosion control, street sweeping, surface repair, and other efforts,
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January 29, 2008
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Each segment will be evaluated according to an estimated cost-per-mile and
estimated ongoing maintenance and operation costs by implementation phase
based on comparable experiences,
The County responsibility will also be identified, as will the relationship to
possible funding and specific requirements,
Task 5.2 Cost Estimates
The Consultant will prepare cost estimates using the System Database listing
detailed information on each proposed segment length, corridor condition, and
other information, The costs will be separated between land cost (if any), site
preparation, planning, design and engineering costs, construction costs, and
environmental documentation/mitigation costs (if any), The Consultant will use
the latest unit costs experienced by the local city and County Public Works and
Parks and Recreation Deparhnents together with the most recent figures from
comparable communities in Florida,
Task 5,3 Funding Requirements
The Consultant will identify potential matching and major funding sources,
compile criteria and requirements, assist with completing applications, design
this study to serve as an appendix to the funding application, and relate
anticipated schedule of funding to the target projects. Costs of the projects will be
compared with funding needs, so that long term programming for local
matching funds can be accomplished,
This funding has come from a variety of sources including but not limited to:
. Local public works and parks and recreation;
. State agencies;
. Bike Transportation Account;
. Florida Forever;
. Federal government;
. TEA-21 (composed of eight separate funding sources);
. Nonprofit organizations;
. Corporate sponsors;
. Zoning requirements;
. Development fees;
. Air quality grants,
The Consultant shall explore all funding options from public and private
sources, contacting our network of funding specialists around the US, to
determine availability and requirements for grants,
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January 29,2008
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Deliverables: Proposed list and description of funding sources with contact
information.
Task 6 - Pathway Report
This section of the study will end with a written report summarizing the work
that was completed in Tasks 3.1 and 3.2, as well as the independent work
conducted by the PAC for pathway connections as identified in this scope,
Deliverables: final draft of Task 3 Report formatted to become part of the final
project report.
Task 6,1 Time Line & Implementation
. Identify additional study items that still need to be completed
. Outline" Action Plan" for determining the next steps in developing a
countywide system of patl1ways
· Identify potential funding sources available to help implement this project
Deliverables: Project time line, list of follow-up activities and additional studies
Task 6,2 Final Report
. Compile all prior work for inclusion in the final report
. Submit first draft to the Steering Committee for review and comment
. Edit the draft Final Report to reflect relevant comments
. Prepare Executive Summary for public distribution
· Submit the Final Report with Executive Summary to the PAC and Board
of County Commissioners for acceptance
Deliverables: Final report in hard copy and electronic format,
Task 7,0 Project Administration
The project will be executed by Consultant based on the foregoing Scope of
Work, the project area and the project schedule. Periodic monthly billings will be
submitted to the County for review and approval along with monthly progress
reports, Progress billings will occur based on tl1e percent of work completed for
each monthly period charged against the lump sum fee for the project.
Reimbursable expenses will be included in the lump sum fees.
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January 29, 2008
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Exhibit B
Cost Proposal
Task 1- Project Start-up $11,165
MeetinglPathway Advisory
Committee
Task 2 - Data Collection $101,375
Task 3 - Preliminary $85,751
Development of Conceptual Design
Task 4 - Public Meeting $35,524
Task 5 - Implementation $30,419
Task 6 - Pathway Report $34,232
Task 7 - Project Administration $9,104
Reimbursables
TOTAL FEE $307,570
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January 29.2008
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Exhibit C
Consultant's Employee Hourly Rate Schedule
Personnel Classifications
Rate
Project Director
$188,00
Sr. Project Director
$145.00
Civil Engineer
$105,00
Sr. Engineer (Structural)
$135.00
Environmental Scientist
$ 85.00
Senior Landscape Architect (QAjQC)
$145,00
GIS Technician
$ 90.00
CADD Operator
$ 75.00
Administra tionj Clerical
$ 50.00
This list is not intended to be all-inclusive, Hourly rate fees for other categories
of professional, support and other services shall be mutually negotiated by the
County,
Agenda Item No. 16B8
January 29, 2008
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Exhibit D
Project Schedule
Schedule is based on the number of calendar days from issuance of Notice to
Proceed,
1. Task 1- Project Start-up
Meeting/Pathway Advisory
Committee
14 Days
2, Task II - Data Collection
28 Days
3, Task III - Preliminary Development of
Conceptual Design
49 Days
4, Task IV - Public Meeting
104 Days
5, Task V - Implementation
120 Days
6, Task VI - Pathway Report
150 Days
7, Task VII - Project Administration
164 Days