Agenda 02/12/2008 Item #16E 1
Agenda Item No. 16E1
February 12, 2008
Page 1 of 58
EXECUTIVE SUMMARY
Report and Ratify Staff-Approved Change Orders and Changes to Work Orders to Board-
Approved Contracts.
OBJECTIVE: To enable the Board to oversee the execution of administrative change orders
and changes to work orders, and promote accountability in the use of staff authority.
CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a
plan to enable changes to BCC-approved contracts (Section XIV. C, Collier County Purchasing
Policy) of not greater than 10 percent of the current Board approved amount or $10,000
(whichever is greater) to be authorized by staff. Also included in the report are changes to Work
Orders. These include work orders issued under CCNA Contracts which are less than or equal
to $200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for
all other contracts (Section XIV. G, Collier County Purchasing Policy) which are not greater than
10 percent of the current Board Approved amount or $100,000 (whichever is greater). The
Administrative report identifies the percentage changes to contracts or work orders that have
occurred since the prior BCC approved amount which are below the threshold limits as
referenced above.
The plan calls for staff to submit a monthly report listing these change orders from the previous
reporting period. Enclosed is the monthly report of the Administrative Change Orders and
~, Administrative Changes to Work Orders. These reports cover period December 21, 2007
through January 24, 2008.
FISCAL IMPACT: The total change to contracts is $284.915.15. The total change to work
orders is $62.835.46.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: That the Board of County Commissioners accepts the enclosed
Administrative Change Orders Report and Administrative Changes to Work Orders Report and
ratifies the listed change orders and changes to work orders
PREPARED BY: Diana De Leon, Contract Technician, Purchasing Department
~
Page 1 of 1
Agenda Item No. 16E1
February 12. 2008
Page 2 of 58
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Meeting Date:
16E1
Report and Ratify Staff-Approved Change Orders and Changes to Work Orders to Board-
Approved Contracts.
2112120089:00:00 AM
Item Number:
Item Summary:
Prepared By
Diana DeLeon
Administrative Assistant
Date
Administrative SelVices
Purchasing
1/30/200812:44:35 PM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
1/30120081:50 PM
Approved By
Len Golden Price
Administrative Services Administrator
Date
Administrative Services
Administrative Services Admin.
1/31/2008 3:03 PM
Approved By
OMS Coordinator
ApplicatIons Analyst
Date
Administrative Sentices
Information Technology
211120088:48 AM
Approved By
Laura Davisson
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
2/412008 3:07 PM
A pproved By
James V. Mudd
Board of County
Commissioners
County Manager
Date
County Manager's Office
21612008 12: 17 PM
file:/ /e :\AgendaTest\Export\ 1 OO-F ebruary%20 12, %202008\ 16.%20CONSENT%20AGEND... 2/6/2008
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CONTRACTIWORJ( ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E1
February 12, 2008
Page 6 of 58
PROJECT NAME: SCRWTP 12-MGD Reverse Osmosis Exoansion PROJECT II: 05-3879
PROJECT MANAGER: H. Peter Schall. PMP
BID/RFP 1#: 05-3879
MOD #/: 05-01 POI: 4500054770
WORK ORDER II: N/A
DEPARTMENT: pubnc Utilities
CONTRACTOR/FIRM NAME: The Poole and Kent Comoonv
Original Contract Amount:
$ 24.373.000.00
(Starting Point)
$ 24.373000.00
(Last Total Amounl Approved by the BGG)
$ 25.886.315.50
(Including All Changes Prior To This Modification)
Current BeC Approved Amount:
CUrrent Contract Amount:
Change Amount:
$
43.225.00
Revised COntractlWork Order Amount: $ 25 929 540.50
(Including This Change Order)
Cumulative Dollar Value of Changes to
this Contrac1IWork Order: $ 1.556 540.50
Date of Last BCC ApproVal 1 0/11/2005 Agenda Item # lOG
Percentage of the change over/under current contract amount 6.39 %
FOnTuda: (Revised Amount I Last BeC approved amount)-l
CURRENT COMPLETION DATE (S):
liL'ilS:T,-.'ITIII,L COMPLIITION NO.1:
SUBSTANTIAL COMPLETION NO. lA:
SUBSTANTIAL COMPLETION NO. 1B:
SUBSTANTIAL COMPLETION NO. lC:
SUBSTANTIAL COMPLETION NO.2:
FINAL COMPLETION:
ORIGIN.h.L: 01 Q1r.1007
ORIGINAL: 01/2412007
ORIGINAL: 01/24/2007
ORIGINAL: 01/2412007
ORIGINAL: 07/1312007
ORIGINAL: 0811212007
Cl!RR!;i~IT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
01/21 Q097
01/31/2007
0212312007
0510212007
1110912007
12/08/2007
Describe tile change(s): Materials and labor to repair RO Building trench grating and provide necessary support beams. This \'IOrk
was authorized under Work Directive No. 24.
Specify the reasons for the change(s) rJ 1. Planned or Elective C 2. Unforeseen Conditions c: 3. Quantity
AdJustq1ents Ii 4. Correction of Errors (Plans, Specifications or Scope of Work) (omission - no rework required)
C 5. Value Added C 6. Schedule AdjusbnlHlts Note: One or more may be checked, depending on the nature
of the change(s).
Identify ofl negative Impacts to the project if this change order were not processed: Grating repair is required as a
direct result of new piping penetrations required for new RO Skids 5 through 10. W tha work were not perfonned, the openings \'IOuld
remail covered with temporary plywood covers, and there would be a risk of injury due to potential trip and fall hazards associated with
the temporary covers. Details for repair and support of impacted trench grating were inadvertenUy omitted from the Conbad Drawings.
Had the details bean included In the Contract Drawings, the additional work would have been reflected in a higher lump-sum bid price.
There is no "re-work" required as a resuft of this Item~ The work was performed under a time and material lNOrk directive and submitted
costs have been reviewed by the Engineer and determined to be fair and reasonable.
OPS TRACK CATEGORIES: MUST PICK ONLY ONE OF FOUR r.:I Value AddedlUnavoldabl.
iii Value Added/Avoidable DNo Value Added/Unavoidable . r..I No Value Added/Avoidable
This change was requested by: :II Contractor/Consultant c: Owner C Using Department r: COES
Iii Design Professional 11 Regulatory Agency (Specify) r: Other (Specify)
Revised 10.30.2007
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes Iii No
Agenda Item No. 15E1
February 12. 2008 (
Page 7 of 58 ,<^I "
This form is to be signed and dated.
RECOMMENDED BY: I~ rL L-
Date: 1'l...-10-U"}
!I!
/
I
REVlEVl/ED BY:
Date:
Date:
'1/
\ 2ItVCf1
APPROVED BY:
Contract Specialist
Revised 10.302007
CONTRACT/WORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E11
February 1Z. Z008 b
Page 8 0158 .
PROJECT NAME: SCRWTP 12-MGD Reverse Osmosis Exoanslon PROJECT#: 05-3879
PROJECT MANAGER: H. Peter S<:ha~ PMP
BID/RFP It: 05-3879
MOD It: 05-02 PO#: 4500054770
WORK ORDER #:1:!1A
DEPARTMENT: Public Util~ies
CONTRACTOR/ARM NAME: The Poole and Kent Comoenv
Original Contract Amount:
$ 24.373.000.00
(Starling Point)
$ 24.373000.00
(last Total Amount Approved by the BCG)
$ 25.929.540.60
(Including All Changes Prior To This Modification)
Cummt Bce Approved Amount:
Current Contract Amount:
Change Amount:
$ 16.939.00
Revised ContracllWork Order Amount: $ 25 946.479.50
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ConlracllWork Order: $ 1.573.479.60
Date of last BCC Approval 1 0/11/2005 Agenda Item # lOG
Percentage oflhe change over/under current contract amount 6.46 %
Fonnula: (Revised Amount /last BCC approved amount)-l
CURRENT COMPlETION DATE (Sl:
~bJ9a'P'),ITl"L. COMPl~nQN ftJO. 1:
SUBSTANTIAL COMPLETION NO. lA:
SUBSTANTIAL COMPLETION NO. lB:
SUBSTANTIAL COMPLETION NO.1 C:
SUBSTANTIAL COMPLETION NO.2:
FINAL COMPLETION:
ORIGINAL: 111121 /;lOW
ORIGINAL: 01/24/2007
ORIGINAL: 01/24/2007
ORIGINAL: 01/2412007
ORIGINAL: 07/1312007
ORIGINAL: 08/12/2007
CIJRR6:NT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
Ql.\',/1QOO7
01/31/2007
0212312007
0510212007
11/0912007
12/0812007
Describe the change{s): All materials. labor and equipment necessary 10 provide and installlhree new cleaning conneclions fur
each of the fuur existing RO skids. All piping material shaD be Schedule 80 PVC 6" and 4" with Schedule 80 Van Stone flanges. All
stainless steel spool pIeces and riser clamps shall be Type 316. Detailed connecllons shaD match Contract Drawing 2MB for similar
connections provided for the new RO skids under this contract. This work waS performed under Work Directive No. 29.
Specify the reasons for the change(s) rJ 1. Planned or Elective r:: 2. Unforeseen Conditions r:: 3. Quantity
AdJustmBrlts r:: 4. Correction of Errors (Plans, Specifications or Scope of Work) liE 5. Value Added
C 6. Schedule Adjustments Nole: One or mors may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project If this change order wers not processed: If this change were not
processed, plant staff would be required 10 continue 10 use temporary piping and connections when cleaning was required at each of
the skids. By making these connections permanent. plant staff will save considerable set up time for each skid cleaning. and the risk of
injury due to lifting and installing temporary piping connections will be eliminated. The work was performed under a time and matertal
work directive and submitted costs have been reviewed by the Engineer and determined to be fair and reasonable.
OPS TRACK CATEGORIES: MUST PICK ONLY ONE OF FOUR n Value Added/Unavoidable
III Value Added/Avoidable rlNo Value AddedlUnavoidable rl No Velue Added/Avoidable
This change was requested by: n Contractor/Consultant r:: Owner i) Using Department C CDeS
C Design Pr~fesslonal rJ Regulatory Agency (Specify) r:: Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
Revised 10.30.2007
r
. Yes
(i' No
. d 10 30.2007
Revise .
It m No 16E1 c...
Agenda e 12' 2008
February g' of 58
Page
1'L':"\c~~'} >fIj!
.... oJ, loa; /.157: \~'
'"" I ;J;~7;07 /
Date:
,
CONTRACT/WORK ORDER MODIACATION
CHECKLIST FORM
Agenda Item No. 16E1
February 12. 2008
Page 10 of 58
\d
PROJECT NAME: SCRWTP 12-MGD Reverse Osmosis ExDanslon PROJECT #: 05-3879
PROJECT MANAGER: H. Peter Schall PMP
BID/RFP II: 05-3879
MOD II: 05-03 POll: 4500054770
WORK ORDER II: NfA
DEPARTMENT: Public Utilities
CONTRACTORIFIRM NAME: The Poole and Kent Comoanv
Cummt BCC Approved Amount:
$ 24.373000.00
(S1arting Point)
$ 24.373000.00
(Last Total Amount Approved by the BCG)
$ 25.946479.50
(Including All Changes Prior To This Modification)
original Contract Amount:
Current Contract Amount:
Change Amoont:
$
42.057.00
Revised ContractIWork Order Amount: $ 25 988.538.50
(Including This Change Order)
C1mulatlw Dollar Value of Changes to
this CantractlWark Order. $ 1.615.536.50
Date of Last BCC Appraval1 0/1112005 Agenda lIem # 10G
Percen~ of the change aver/under current contract amount~ %
Fonnula: (Rll'Ilsed Amount / Last BCG approved amount)-1
CURRENT COMPLE11ON DATE (S):
SUQST.....1TIAl COMPLETION NO.1:
SUBSTANTIAl COMPLETION NO. 1A:
SUBSTANTIAl COMPLETION NO.1 B:
SUBSTANTIAL GOMPLETION NO. 1C:
SUBSTANTIAL COMPLETION NO.2:
FINAL COMPLETION:
ORIGlfJAL: 01121 QQQ7
ORIGINAl: 01/2412007
ORIGiNAL: 01/2412007
ORiGINAL: 0112412007
ORIGINAL: 0711312007
ORIGiNAl: 0811212007
C' 'RR"NT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
Q1'21@07
01131/2007
02123/2007
0510212007
1110912007
1210812007
Describe the change(s): Materials, equipment and labor to construct an energy dissipation system for ttJe discharge of the surge
rallef valve associa1ed wiIh new High Service Pump Station No.2. The energy dissipation system will consist of a cast.Jn-place
concrete splash pad; rip rap along the perimeter of ttJe new splash pad; and additional pipe lilting to direct surge valve discharge
directly onto the new splash pad. This work was perfonned under Work Directive No. 48.
Specify the reasons for the change(s} D 1. Planned or Elective C 2, Unforeseen Conditions r:: 3. Quantlty
Adjustments II 4. Correction of Errors (Plans, Specifications or Scope of Work) (omission - no rework required)
G 5. Value Added C 6. Schedule Adjusbnents Note: One or more may be checked, depending on the nature
of the change(s).
Identify all negatlve Impacts to the project if this change order were not processed: The surge valve was designed to
dischal\lB diraclly into ttJe storm waler retention pond due west of High Service Pump station No.2. During surge valve testing, the
Contractor, Engineer and OWner all observed ttJat ttJe force of the discharge waler caused erosion to the bottom and bank of ttJe storm
walsr pond. Therefore, ttJe spiash pad system was proposed to absorb the energy of the surge valve discharge and prevent pond
erosion. This Ilem was lnadvertentiy omitted from the orioinal contract documents. If the change were not processad, the surge valve
dischal\le "",,uld cause storm water pond erosion. The costs would have been relIecled. in an increased lump sum bid had the details
been included in ttJe original bid documents. The wOrk was performed under a negotiated Iump-sum work dil9C!lve and submitted costs
have been reviewed by lhe Engineer and delermlned to be fair and reasonable.
OPS TRACK CATEGORIES: MUST PICK ONLY ONE OF FOUR D Value AddedlUnavoldable
:11 Value Added/Avoidable DNa Velue AddediUnavoidable D No Value Added/Avoidable
This change was requested by: 1Il Contractor/Consultant C Owner C Using Department r: COES
. Design Professional D Regulatory Agency (Specify) C other (Specify)
Revised 10.30.2007
Agenda Item No. 16E1 I
February 12. 2008 E":
Page 11 of 58
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
r
Yes
it No
This fonn is to be signed and dated.
RECOMMENDED BY: Illu. {.b ~
En ineer
5 (L
REVIEWED BY:
Date: It.~' () ~1)?
\ zit z./cr7
Date:
APPROVED BY:
Date:
i
Revised 10.30.2007
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E 1
February 12. 2008
Page 12 of 58
Ie
PROJECT NAME: SCRWTP 12-MGD Reverse Osmosis Exoansion PROJECT #: ~
PROJECT MANAGER: H. Peter Schalt PMP
BlD/RFP #: 05-3879
MOD #: 05-04 PO#: 4500054770
WORK ORDER #: NlA
DEPARTMENT: Public Utilities
CONTRACTOR/FIRM NAME: The Poole and Kent Comoanv
OrIginal Contract Amount:
$ 24.373 000.00
(Starting Point)
$ 24.373000.00
(Last Total Amount Approved by the BCC)
Current BCC Approved Amount:
Current Contract Amount
$ 25.988.536.50
(Including All Changes Prior To This Modification)
Change Amount:
$
255.508.35
Revised ContnlctlWmk Order Amount:
$ 26.244.044.B5
(Including This Change Order)
Cumulative Dollar Value of Changes to
this Contract/Wmk Order. $
1.871.044.85
Dale of Last BCC Approval 1 0/11/2005 . Agenda Item # 10G
Percentage of the change over/under current contra,ct amount~ %
Formula: (Revised Amount / Last BCC approved amount)-1
CURRENT COMPLETION DATE (S):
Sbl8S'fANl1AL CO~lPLimON NO.1:
SUBSTANTIAL COMPLETION NO. 1A:
SUBSTANllAL COMPLETION NO.1 B:
SUBSTANllAL COMPLETION NO. 1C:
SUBSTANTlAL COMPLETION NO.2:
FINAL COMPLETION:
ORICINJl.L: 91121t;!il97
ORIGINAL: 01/24/2007
ORIGINAL: 01/2412007
ORIGINAL: 01/2412007
ORIGINAL: 07/1312007
ORIGINAL: 08/12/2007
Cl rRR.E~IT-
CURRENT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
91 '2112997
01/31/2007
0212312007
05102/2007
0211212008
0311312008
Describe the change{s):
Materials. equipment and labor to perform the tolowing HVAC upgrades to existing facilities as authorized under Work. Directive No.
49.:
1. Convert ventilation-only system in Reverse Osmosis Switchgear Room to an air-conditioned system. Work Includes removal
af existing wall louvers; tilling openings with eMU block; stucco. pa.inting; removal of ventilation fans; modification of ductwork;
procurement and Installation of new NC unils and NC temperature control system; electrical power supply and ancillary war!<.
2. Convert the NC system at the BlendlTransfer Elecbical Room to a dual NC system including controls.
3. Replace RO VFD Room Air Handling Untt NO.7 duct wilh larger duct
This item requires ~n extension to the contract time for both Substantial Completion No.2 and Final Completion, as shown above and
detailed in Attachment A to this change order. The Engineer has reviewed the Contractor's change impact sd1edule and concurs that
this item impacts the schedule's critical path and that the additional time requested is justffied and rea50nable_
Specify the reasons for the change{s) n 1. Planned or Elective C 2. Unforeseen Conditions C 3. Quantity
Adjustments C 4. Correction of Errors (Plans, Specifications or Scope of Wo",) II 5. Value Added
C 6. Schedule Adjustmenls Note: One'or more may be checked, depending on the nature ofth& chang&(s).
Identify all negative Impacts to th& proj&ct if this chang& order were not processed:
JustifICation for these County-requested Items described above:
1. The electrical equipment in the RO switchgear roomy which distributes all utility and standby power to all water treatment and
pumping equipment associated with the RO treatment process, has shown sIgns of corrosion due to exposure to air laden with
moisture and potentially hydrogen sulfide. The room is currently ventilated only. The proposed NC system will remove
humidity, contains H2S fillers. As such. this ttem is value-added. since It will maintain a clean atmosphere to prevent corrosion
of e1ec1rlcal equipment As e secondary benefit, fI1e NC system will also reduce temperatures in the room to provide a more
comfortable working environment for operations and maintenance personnel. If the work were not performed. the electrical
components would continue to corrode to the point of failure. Eleclrical system failure would causa RO treabnent equipment
to be inoperable due to lack of electrical power.
Revised 10.30.2007
Agenda Item No. 16E1
2. The BlendfTransfer Electrical Room includes variable frequency drives for all transfer pumps. The tr~.I'J/~llGl'n),~~2ll,
treated water from the process ROILS blend lank to the ground water storage tanks. from which finished waterlS((li';.'ihi\JI.td'l/,
customa",. The room is currently servM by a single NC unit If this"",", W\lre not performed and that single unit should that
untt fail. the transfer pump drives will shut down due 10 high temperature an,fthe SCRWTP will lose the ability 10 fill the ground
storage tanks. The proposed dual NC sys1em provides adequate reliabilily to mainlain a suitable temperature in the electrical
room and maintain pump drives operating even if one of the two Me unfts malfunctions. As such, this Is a value-added item to
maintain reliable finished water production to customers.
3. RO VFD Room duct replacement willeiminate "hot spots" within the VFD Room and prevent shut down RO Feed Pump drives
due to high temperature. This duct was pre-existing from an eariler project.
All wort is being completed by this contract's contractor due 10 the fact that this contractor is already mobilized (cost savings and
schedule acceleration). and the worK is related to original contract worK (new RO treatment equipment, new transfer pump).
1(,.,
.0
OPS TRACK CATEGORIES: MUST PICK ONLY ONE OF FOUR n Value AddedlUnavoldable
III Value Added/Avoidable nNo Value Added/Unavoidable n No Value AddedJAvoidable
This change was requested by: n Contractor/Consultant Ii: Owner il Using Department r: COES
r: Dealgn Professional n Regulatory Agency (Specify) C Other (Specify)
~
CONTRACT SPECIALIST PARTICiPATION IN NEGOTIATIONS: I Yes
!oj: No
Date:
1'\..-\0 -07
(1\ ,,/61-;:
1~z-l/o1
APPROVED BY:
Date:
REVIEWED BY:
Dale:
Revised 10.30.2007
CONTRACT/WORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E1
February 1Z, Z008
Page 14 of 58
I ~.
PROJECT NAME: SCRWTP 12-MGD Reverse Osmosis Exoanslon PROJECT iI: ~
PROJECT MANAGER: H. Peter Schalt PMP
BID/RFP #: OS-3879
MOD #: 05-00 POll: 4Sooo64770
WORK ORDER #:B!h
OE:PART1IENT: Public Utilities
CONTRACTORlFIRM NAME: The Poole and Kent Comoanv
. Original Contract Amount:
$ 24 373.000.00
(starting Point)
S 24.373.000.00
(last T olal Amount Approved by the BCe)
S 26.244 044.85
(Including All Changes PriorTo This ModiflC3tion)
Change Amount: S S.348.OO
Revised Contnoc:tIWork Order Amount: S 26.249.392.85
Oncluding This Change Order)
Current Bce ApprowKl Amount:
Current Contract Amount:
,
Cumulative Dollar Value of Changes to
this ContractJWork Order: S 1.876.392.85
Date of Last BCC Approval! 01111200S Agenda Item # lOG
Percentage of the change over/under current contract amount 7.70 %
Fonnula: {Revised Amount I Last Bce approved amount)-1
CURRENT COMPLETION DATE (Sl:
aYligT^ttrrl,6I;.Cgf1P~10N ~IQ.1:
SUBSTANTIAL COMPLETION NO. lA:
SUBSTAN11AL COMPLETION NO. lB:
SUBSTAN11Al COMPLETION NO. lC:
SUBSTAllfrIAL COMPLETION NO.2:
FINAL COMPlETION:
ORIGIH"-l: Ql '21 '20Q7
ORIGINAL: 01/24/2007
ORIGINAL: 01/2412007
ORIGINAL: 01/24/2007
ORIGINAL: 0711312007
ORIGINAL: 0811212007
CURRENT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
Ql1:!11:!QQ7
01/3112007
0212312007
05/0212007
0211212008
03/1312008
Descrtbe the change(s): Additional asphalt pavement restoration in the area immediately south 01 the existing Reveroe Osmosis
(RO) Building as authorized underWork Directive No. 47.
'. Specify the reasons for the change(s) iI!l 1. Planned or Elective c: 2. Unforeseen Conditions Ci 3. Quantity
AdjustmentsC: 4. Correction of Errors (Plans, SpeclficatJons or Scope of Work) C 5. Value Added
'C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
.".
identify all nega.tive impacts to the project if this change order were not processed: The pavement restoration was
required since .the pavement in this area was removed for installation of a buried 36" diameter raw water transmission pipeline on the
SCRWW 2D-MGD Wellfield Expansion project (separate contract). The Wellfield Expansion contract peving (here and at the wellfield
sites) was not scheduled until the end of that proj9cl (9-10 months later~ To avoid the delay. this paving was expedited through this
change order Item. Had the paving restoration not been expedited, the unpaved area would have created diffICulties In vehicular
access through this area and housekeeping and dust control near the RO Process Building during this 9-1 0 month Interim period.
OPS TRACK CATEGORiES: MUST PICK ONLY ONE OF FOUR r:J Value Added/Unavoidable
:tl Value Added/Avoidable DNa Value AddedlUnavoldable n No Value Added/Avoidable
This change was requested by: r1 Contractor/Consultant ~ Owner
r: Design Professional n Regulatory Agency (Specify)
E Using Department r: COES
-
u Other (Specify)
CONTRACT SPECiALIST PARTiCIPATION IN NEGOTIATIONS: ryes
~No
Revised 10.30.2007
This fonn is to be signed and dated.
RECOMMENDED By:J~ p~
Engineer
S
Date:
APPROVED BY:
Dale:
Date:
REVIEWED BY:
Revised 10.30.2007
I.
, i
Agenda Item No. 16E1
February 12. 2008
Page 15 of 58
11.--11) -1)1
ro1' v/,c>.p1. ~2f't,b
/Z,/ZI/OJ '/
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E1
February 12. 2008
Page 16 of 58
lj
.'
PROJECT NAME: SCRWTP 12-MGD Reverse Osmosis Exoonsion PROJECT #: 05-3879
PROJECT MANAGER: H. Peler SchalL PMP
BIDIRFP II: 05-3879
MOD #: Qli:Q!! POI: 4500054nO
WORK ORDER #: NfA
DEPARTMENT: Public utilities
CONTRACTOR/FIRM NAME: The Poole and Kent Comoanv
Original Contract Amount:
$ 24.373 000.00
(Starting Point)
$ 24.373.000.00
(Last Total Amount Approved by the BCC)
$ 26.249.392.85
(Including All Changes Prior To This Modification)
Current ace Approwd Amount:
Current Contract Amount:
Change Amount:
$
7111.00
Revised ConlnlcIIWork Order Amount: $ 26.256.603.85
(Including This Change Order)
Cumul_ Dollar Value of Changes to
this ContractlWork Order: $ 1.883.603.85
Dale of Last BCCApprova110/1112005 Agenda Item # lOG
Percentage of the change over/under current contract amount 7.73 0/.
Formula: (Revised Amount/ Last BCC approved amount)-1
CURRENT COMPLETION DATE (S):
i' 'iliT^NTI^,l COIIPLIO+ION ~IO. 1:
SUBSTANTIAL COMPLETION NO. 1A:
SUBSTANTIAL CDMPLEllON NO.1 B:
SUBSTANTIAL COMPlETION NO. 1C:
SUBSTANTIAL COMPLEllON NO.2:
FiNAl COMPLETIDN:
ORIQIH,D L: g11:?1J;/Ogy
ORIGINAL: 01124/2007
DRIGINAL: 01/24/2007
ORIGINAL: 01/24/2007
ORIGINAL: 07/13/2007
ORIGINAL: 0811212007
CURRENT;
CURRENT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
01!::l4':!007
01/31/2007
02123/2007
05/0212007
0211212008
03/13/2008
Describe the change(s): Materials, equipment and labor ta modify the north stann waler retention pond at the SCRWTP site as
follows:
1. Allin a portion of the pond along the northern.
2 Expand a portion of the pond along the southeastern area ta recover area lost from #1 above.
Specify the reasons {or the change(s) n 1. Planned or Elective lIE 2. Unforeseen Conditions c: 3. Quantity
Adjustments C 4. Correction of Errors (Plans, Specifications or Scope of Work) c: 5. Value Added
c: 6. Schedule AdJuslJ'nents Note: One or more may be checked, depending on the nature of the change(s}.
Identify all negative impacts to the project if this change order were not processed:
The reoonfiguration of the stonn water pond was required 10 accommodate the construction of e 4-Iane road within the CilyGate PUD
that borde'" the nor1hem end of the SCRWTP site. The Counly granied a portion of the SCRWTP ta CityGaieto accommodate this
CllyGaie PUD road. Had the pond modifications not been made, the CiJyGate road alignment would not have been feasible. This work
was requested directly by County PUED as part of a larger agreement regarding the SCRWTP plant site, well sites and CityGate PUD
property alignments.
OPS TRACK CATEGORIES: MUST PICK ONLY ONE OF FOUR D Value Added/Unavotdable
IiJ Value Added/Avoidable DNa Value Added/Unavoidable n No Value Added/Avoidable
This change was requested by: n Contractor/Consultant ~ Owner C Using Department C COES
r: Design Professional 0 Regulatory Agency (Specify) C Other (Specify)
Revised 10.30.2007
-
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
r
, Yes
.$ No
Agenda Item No. 16E 1
February 12. 2008
Page 17 of 58
I,
, Ie
This form Is to be signed and dated.
RECOMMENDED BY: Icol ~ lil-
t Etg/Jeer
APPROVED BY: rT f f c/1. a/I-
T',Oj": .M~n:ger
REVIEWED BY: I:A~
Contract Specialist
Date: 11..-10- O"} - I
Date: ~fJf. 1'2./12/07
Date: ! ~/2f 107 if
Revised 10.30.2007
CONTRACT/WORK ORDER MODIFICATION
CHECKUST FORM
Agenda Item No. 16E1
February 12. 2008
Page 18 of 58
I J
PROJECT NAME: SCRWTP 12-MGD Reverse Osmosis Exoansion PROJECT #: 05-3879
PROJECT MANAGER: H. Peter Schall. PMP
BID/RFP II: 05-3879
MOD #: 05-07 PO#: 4500054770
WORK ORDER #: N/A
DEPARTMENT: Public Utilities
CONTRACTORIFIRM NAME: The Poole and Kent Company
Original Contract Amount
$ 24.373.000.00
(Sfarting Point)
$ 24373.000.00
(last Total Amount Approved by the BCG)
$ 26256503.85
(Including All Changes Prior To This Modification)
Current BCC Approved Amount:
Current Contract Amount:
Change Amount:
$ 10.199.00
Revlsed Contract1Work Order Amount $ 26.266 702.85
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractlWorl< Order: $ 1.893 702.85
Date of Last BCC Approval 10/1112005 Agenda Item # 10G
Percentage of the change over/undercurrent contract amount 7.77 %
Formula: (Revised Amount 1 Last BCC approved amount)-1
CURRENT COMP~EnON DAlE (5);
Ii' 'i1ST~NllAl COMPcl;T/ON NO. 1:
SUBSTANTIAL COMPLETION NO. 1A:
SUBSTANTIAL COMPLETION NO.1 B:
SUBSTANTIAL COMPLETION NO. 1C:
SUBSTANllAI. COMPlETION NO.2:
FINAL COMPLETION;
ORICI~I'I.' 01 Q1 Q007
ORIGINAL: 0112412007
ORIGINA~: 0112412007
ORIGINAL: 0112412007
DRIGINAL: 0711312007
ORIGINAL: 08112/2007
CURReNT:
CURRENT:
CURRENT:
CURRENT:
CURRENT;
CURRENT:
01/,211:1007
01/3112007
0212312007
0510212007
02112/2008
0311312008
Describe the change(s): Materials, equipment and labor to install new piping to extend existing 8" and 12" diameter drain lines into
the existlng SIormwater Retention Pond No.2.
Specify the reasons for the change(s) D 1. Planned or Elective ~ 2. Unforeseen Conditions r:: 3. Quantity
Adjustments C 4. Correction of Errors (Plans, Specifications or Scope of Work) C 5. Value Added
C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed:
Stormwaler RetenUon Pond No.2 was re.conflgured to meet tile requirements of the approved County Site Development Plan. As
explained in Contract Bid Schedule Item No.4, the SDP was approved after the original contract documents were bid. Therefore, an
allowance account was established for $175,000.00 to fund any additional work to the contract documents to comply with the approved
Site Development Plan. The project was bid with these provisions before SDP approval to expedite project completion in order to meet
a hard project deadline for placing facilities into operation by February 1, 2007 based rm water demands. Under the approved Site
Development Plan, the bottom of existing Stormwater Retention Pond No.2 was raised from elevation 7.5' to elevation 9.8'. This
change in pond invert required tne extension of all tributary drain lines. Had the change order work not been performed, the drain line
outlets would have been buried and not discharged into the pond. There is a remaining balance of $11,170.00 in Allowance Item No.4.
Therefore, that amount will be charged to the allowance Item, and the remaining amount ($13,477.00 - 11,170.00) of $2,307.00 wiR be
compensated under this change order item.. Work was perfonned on a time and material cost basis and all costs have been reviewed
by the Engineer to be fair and reasonable.
OPS TRACK CATEGORIES: MUST PICK ONLY ONE OF FOUR n Value AddedJUnavoidable
ill Value Added/Avoidable r:JNo Value AddedlUnavoidable r:J No Value Added/Avoidable
This change was requested by: n ContractorlConsultant C Owner C Using Department II COES
Revised 10.30.2007
(::; Design Professional r:I Regulatory Agency (Specify)
Agenda Item No. 16E1
February 12. 2008
C Other (Specify) O~JP 1 \l of 58
I
, .
r>i'.
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes" Ii No
This fonn is to be signed and dated.
RECOMMENDED BY: ~ ~
Engineer
Date:
n..-IO-D')
APPROVED BY:
PR~C~ Mana~r
REVIEWED BY, LJlL.'- "~
Contract Specialist
Date:
Date:
rzfZ-llo1
Revised 10.30.2007
CONTRACT/WORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E1
February 12. 2008
Page 20 of 58
I
n
PROJECT NAME: SCRWTP 12-MGD Reverse Osmosis Exoansion PROJECT #: 05-3879
PROJECT MANAGER: H. Peter SchaR. PM?
BIDJRFP II: ~
MOD #: OS-OO PO#: 4500054770
WORK ORDER ,: N1A
DEPARTMENT: Public Utirrties
CONTRACTORIFlRM NAME: The Poole and Kent Comoanv
Cull'ent BCC Approved Amount:
$ 24.373.000.00
(Starting Point)
$ 24.373 000.00
(Last Total Amount Approved by the Bee)
$ 26.266.702.85
(Induding All Changes Prior To This Modification)
Original eontract Amount:
Current Contract Amount:
Change Amount:
$
72.850.00
Revised ContractIWori< Order Amount: $ 26.339 552.85
(Including This Change Orner)
Cumulative Dollar Value of Changes to
thiS ContracliWori< Order: $ 1.966 552.85
Date of Last Bce Approval 1 011112005 Agenda Item # lOG
Percentage of the change overlunder cu......nt conlnlet amount 8.07 %
Formula: (Revised AmOtJnt I Last Bee approved arnount)-1
CURRENT COMPLETION DATE (5):
glJSiT:\ftrR~ <:9t1PUrrlg~1 f>IQ. 1:
SUBSTANllAl COMPLETION NO. lA:
SUBSTANTIAl COMPLETION NO. lB:
SUBSTANTIAl COMPLETION NO.1 C:
SUBSTANTiAl COMPLETION NO.2:
FINAl COMPLETION:
gRIGI~JA/..: '111:11 Q007
ORIGINAL 01/2412007
ORIGINAL: 01124/2007
ORIGINAL 0112412007
ORIGINAL: 0711312007
ORIGiNAl: 0811212007
CURRENT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
'11 <21 <2Q97
01131/2007
0212312007
0510212007
0211212008
03113/2008
Describe lhe changels): The 10llowlng eddltional work was requested by the County:
1. Materials. equipment and labor to install new permeate dump piping at existing Reverse Osmosis Skids 1. 2. 3 and 4 to
connect each skid'S penneate dump discharge pipe to the common penneate durnp piping manUold that discharges to the
existing conce~~ force main.
...2; . Materials, equip",entand labor to install a pennanent duplex sump pUmp. piping. electrical power and oontrol panel end wiring
at the existing trench sump In the Reverse Osmosis Building process area
Sj,<;clfy.ihe reasons for thll changels} n 1. Planned or Elective C 2. Unforeseen Conditions C 3. Quantity
AdJu~ts C 4. Correction of Errors (Plans, Specifications or Scope of Work) II 5. Value Added
e6. Sc:hed'ule Adjustments Note: One or more may be checked, depending on the nature of the changels).
Identify all negative impacts to the project if this change order were not processed:
1. The permeate dump piping comections for Ille existing R.O. Skids 1 - 4 were required to match the new installation of
penneate dump piping at new R.O. Skids 5 - 10. As previously installed at Skids 1 - 4. penneate dump discharge was
configured to discharge Into the process room lrench and flow by gravity to an on.sna sewer IIf! stafton. However, the capacity
of the lift station is not adequate to hendle the penneala dump flow rate. Therefore, plant staff has been discharging this flow
to the sIonn water system. However, due to the fact that the permeate dump water can contain elevated levels of total
dissolved solids and conduclivlly, it is better practice to discharge Illls flow to the concentrate disposal well. Had this wort< not
been performed, the County would have been required to discharge high conductMty water from Skids 1 - 4 to the stonn
water system for potential release off-site. Now penneate dump water from all ten skids is discharged to the disposal wen.
Work. was parfonned on a time and material cost basis and all costS have been reviewed by the Engineer to be fair and
reasonable. Wort< was performed as a change order to this contrad since It Involved connections to original oontract piping
sml under warranty.
2. Under the original design of the R.O. BuHding (previous separata contract), tha sample drains from all skids were routed to the
process room trench drain where it flowed by gravtty to a trench sump and then to an on-sita sanitary lift station. That flow co-
mingled with sanitary waste lines and chemical drain lines for the odor corrtrol unils before being discharged off-sne inm the
COunty's wastewater collection system. Plant sial! dlscoverOO that the co-mingling of these drain discharges resulted in the
Revised 10.30.2007
Agenda Item No. 16E1 I ()
February 12. 2008 '
fQrmation Qf calcium carlJonafe scale thai was pluggflg the lift slam fa the point that the lift s!alien plI11p~ !!I~.
Therefore, It was necessary b isolalB the R.O. drain Unas from lIIe sanitary lift slatiQn. and route that discharge to the RO
ooncanlraIe disposal wells. This Item provided !he permanent sump pump, controls and piping to discharge all RD. trench
drain water (primarily from sample drains) b the concentrafa force main. Had this change Qrder work not been performed,
there would be continuOtlS O&M problems at the sanitary lift station due to the scale buildup. Work was performed Qn a time
and maferial cost basis and all cosls have been reviewed by the Engineer to be fair and reasonable. Work was performed as
a change order to this contract since it involved connections to piping, electrical and conlrols Installed under the original
conl1act and still under warranty.
OPS TRACK CATEGORIES: MUST PICK ONLY ONE OF FOUR rJ Value AddedIUnavoidable
III Value Added/Avoidable rlNo Value AddedlUnavoidable r.J No Valua Added/Avoidable
This change was requested by: n Contractor/Consultant 11> Owner II Using Department C COES
C Design Professional r:l Regulatory Agency (Specify)
r: Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes iii NQ
APPROVED BY:
Date:
11.--10-07
i'fn14lJ f.f 12{l-z,W
rz) Z-( /07
Date:
REVIEWED BY:
Date:
Revised 10.30.2007
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E1 10,
February 12. 2008 ,
Page 22 of 58
PROJECT NAME: SCRWTP 12.MGD Reverse Osmosis Exoansion PROJECT #: 05-3879
PROJECT MANAGER; H. peter Scha~. PMP
B1D1RFP #; 05-3879
MOD #: 05-09 POll: 4500054770
WORK ORDER #; N/A
DEPARTMENT; Public Utilities
CONTRACTOR/FIRM NAME; The Poole and Kenl Comoanv
Current Contract Amount;
$ 24 373 000.00
(Starting Point)
$ 24.373 000.00
(last Total Amount Approved by ll1e BCC)
$ 26.339.552.85
(Including All Changes Prior To This Modification)
OrIginal Contract Amount
Current BeC Approved Amount;
Change Amount
$ 13.477.00
Revised ConlnlctlWork Order Amount; $ 26.353.029.85
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ConlractlWork Order. $ 1.980.029.85
Date of Last Bee Approval 10/11/2005 Agenda Item # 10G
Percentage of the change over/under current contract amount 8.12 %
Formula: (Revised Amount I last BCe approved amount)-1
CURRENT COMPLETION DATE (S):
SU9SlAN:t1<.l CGMPlglDtI ~JO. 1:
SUBSTANTIAL COMPLETION NO. 1A:
SUBSTANTIAL COMPLETION NO. 1B:
SUBSTANTIAL COMPLETION NO. 1C:
SUBSTANTIAL COMPLETION NO.2:
FINAL COMPLETION:
ORIGIWl.: G1'21QQG7
ORIGINAL: 01/2412007
ORIGINAL: 01/24/2007
ORIGINAL: 01/24/2007
ORIGINAL: 07/1312007
ORIGINAL: 08/1212007
("IP.?5:t>IT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
G1 121 1200:7
01/3112007
02/23/2007
0510212007
02/1212008
03/1312008
Describe the change{s): Materials. equipment and labor to Inslall4.inch diameter butterfly valve on the cleaning solution pipeline
for each of the eight (8) dagasffiers, four each at the Lime Softening Plant degasifiers and foiJr each at the Reverse Osmosis plant
degaslflers.
Specify the ....asons for the change{s) a 1. Planned or Elective C 2. Unforeseen Conditions C 3. Quantity
Adjustments Iii 4. Correction of Errors (Plans, Specifications or Scope of Work) (Ommission; no rework
required) C 5. Value Added C 6. Schedule Adjustments Note: One or more may be checked, depending on
the nature of the changels).
Identify all negative impacts 10 the project if this change order were not processed:
One valve is needed at: each degasifrar to Isolate the cleaning feed connections between the main degasifier packing media section and
the demlsting packing section. The valve must be closed to Isolate the f~d of cleaning solution to one section or the ather. If the
valves were not InstaUed, there would be no means to isolate the cleaning connection to the main packing section to force cleaning
solution up to the higher demisting. section. If the demisting section packing is not cleaned, there are increases in friction loss through
this section that reduces the overall treatment capacity of the degasffiers over time. The valves ware inadvertently omitted from the
original contract documents. Had the valves been included in the original bid documents, the original lump sum bid price would have
been higher by a corresponding amount There is no re-work associated with this Item. Work was. performed on 8 time and material
cost basis and aU costs have been reviewed by the Engineer to be fair and reasonable.
OPS TRACK CATEGORIES: MUST PICK ONLY ONE OF FOUR n Value AddedlUnavoldable
I!tl Value Added/Avoidable aNo Value Added/Unavoidable n No Value Added/Avoidable
Revised 1030.2007
This change was I"9qu9Sted by: ill Contractor/Consultant C Owner
Agenda Item No. 16E1
February 12. 2008
[; Using Department CPeDES3 of 58
C Other (Specify)
Ii Design Professional D Regulatory Agency (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: 'Yes J' No -
Date: ['L-IO '01
RECOMMENDED BY:
APPROVED BY:
Date:~~.
Date: /21 ~ 1/07
REVIEWED BY:
Revised 10.30.2007
I
, i)
'1/
. \?/IZ/07
CONTRACT/WORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E 1
February 12. Z008
Page 24 of 58
1,-
PROJECT NAME: SCRWTP 12-MGD Reverse Osmosis Exeansion PROJECT #: ~
PROJECT MANAGER: H. Peter Schall. PMP
BIDlRFP #: 05-3879
MOD#: illi::1Q POll: 4500054nO
WORK ORDER #: NIA
DEPAR11IIENT: Pub"c UIillties
CONTRACTOR/FIRM NAME: The Poole and Kent ComDanv
Current BCC Approved Amount:
$ 24373000.00
(Starting Point)
$ 24.373000.00
(last Total Amount Approved by the BCC)
$ 26.353.029.85
(InCluding All Changes Prior To This Modification)
$ 1.638.00
Original Contract Amount:
Cummt Contract Amount:
Change Amount:
Revised ContraclIWoo1< Order Amount: $ 26.354 667.85
(Including This Change Order)
Cumulallve Dollar Value of Changes to
this Contrac:UWork Order. $ 1.981.667.85
Date of Last BCC Approval 1011112005 Agenda Item # 10G
Percentage of the change over/under current contract amount 8.13 %
Formula: {Revised Amount / Last BCC approved amount)-1
CURRENT COMPLETION DATE (S):
gIIBilA."rrlf\l Q-OMPlgIGH ~lg.1:
SUBSTANTIAl COMPLETION NO_ 1A:
SUBSTANTIAl COMPLETION NO.1B:
SUBSTANTIAl COMPLETION NO. 1C:
SUBSTANTIAl COMPlETION NO.2:
FINAL COMPLETION:
ORIGIW\L: 011;14.QOQ7
ORIGINAl: 01124/2007
ORIGINAL: 0112412007
ORIGINAL: 0112412007
ORIGINAL: 0711312007
ORIGINAL: 08/12/2007
('1 IP.RaNT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
911;111;1907
01131/2007
02/2312007
05102/2007
02112/2008
03/1312008
Describe the change(s): Materials. equipment and labor to inslall a local control panel for the acid cleaning pump that will serve the
RO Odor control systems as authorized under Work Directive No. 50.
Specify the reasons for the change(s) n 1. Planned or Elective :::: 2. Unforeseen Conditions D 3. Quantity
AdJusbnents E 4. Correction of Errors (Plans, Specifications or Scope of Work) (Ommission; no rework
required) C 5. Value Added :::: 6. Schedule Adjustments Note: One or more may be checked, depending on
the nature of the changers).
Identify all negative impacts to the project If this change order were not processed:
The contract instrumentation drawings require the ability to stop the acid pump remotely from the plant SCADA system. The contract
electrical drawings provided only pump running status. This item provides a small local control panel at the pump to interface wrth
SCADA for the remote- stop command. During a scrubber cleaning, there is a pre-de1ermined amount of acid to be fed into the
scrubber sump for cleaning the scrubber packing. The ability to remotely stop the pump is provided to prevent over~feeding of add Into
the sump. If this work were not perfonned, protective controls would not be in place and there would exist the potential for over-feeding
acid into the sump. The control signal was inadvertently omitted from the ConfTacl Documents. The costs would have been reflected In
an increased lump sum bid had the details been Induded In the origInal bid documents. The work was performed under a negotiated
lump-sum 'NOrk directive and submitted costs have been reviewed by the Engineer and determined to be fair and reasonable.
OPS TRACK CATEGORIES: MUST PICK ONLY ONE OF FOUR rJ ValueAddedlUnavoidable
iii Value Added/Avoidable nNo Value AddedlUnavoidable n No Value Added/Avoidable
This change was requested by: :il ContractorlConsultant :::: Owner C Using Department Ie COES
II Design Professional rJ Regulatory Agency (Specify)
:::: Other (Specify)
Revised 10.30.2007
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes Ii No
Agenda Item No. 16E1
February 12. 2008
Page 25 of 58
1<0
Date: l"l..-\O -D')-
Date:
REVIEWED BY:
Date:
Revised 10.30.2007
CONTRACT/WORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E1
February 12. 2008
Page 26 of 58
I
I
PROJECT NAME: SCRWTf' 12-MGD RevarseOsmosis ExDanslon PROJECT #; 05-3879
PROJECT MANAGER: H. Peter Scha~. pMp
B1D/RFPII: ~
MOO II: llQ:11 POll: 4500054770
WORK ORDER 1I:l!!8
DEPARTMENT: PubBc Utilities
CONTRACTORlFlRM NAME: The Poole and Kent Company
Current Contract Amount:
$ 24.373 000.00
(starting Point)
$ 24.373.000.00
(Last Total AmounlApproved by the BCC)
$ 26.354.667.85
(Including An Changes Prior To This Modification)
Ortglnal Contract Amount:
current BCC Approved Amount:
Change Amount:
$ 5 942.00
Revised ContractIWork Order Amount: $ 26.360 609.85
(Including This Change OrdeQ .
Cumulative Dollar Value of Changes to
this ContraclllNork Order: $ 1 987.609.85
Date of Last BCC Approval! 0/11/2005 Agenda Item II ~
Percentage of the change over/under current contract amount 8.15 D/O
FOnl1ula: {Revised Amount /lasl BCC approved amount)-1
CURRENT COMPLETION DATE (5):
SIJIl~P.NTI!\l CQMPLImOH ~IO. l'
SUBSTANTiAl COMPLETION NO. 1A:
SUBSTANTiAl COMPLETION NO. 1B:
SUBSTANTiAl COMPLETION NO. 1C:
SUBSTANTIAL COMPLETION NO. 2:
FiNAl COMPLETION:
ORIGI~I ^ L: "1/2100(l7
ORIGINAL: 01/24/2007
ORIGINAL: 01/24/2007
ORIGINAL: 01/24/2007
ORIGINAL: 07/13/2007
ORIGINAL: 08112/2007
Cl)RRIii~iT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
{Jlr.111:10{J7
01/31/2007
02/23/2007
05/0212007
0211212008
03113/2008
Describe the change(s): Materials, equipment and iabor to conduct additional independent electrical testing of existing Motor
Contml Center (MCC) No.1 In the lSp Filter/Operations Electrical Room. Testing is required per Contract Specification 16035. The
Contract Documents required in-place upgrade of Motor Control Cenler No.1 to meet Class 1 Electrical ReUablllty standards. Upon
further review of MCC-1 by the Contractor. Manufacturer. Enginear and County. ~ was jointly agreed that II would be a best-value
upgrade to replace MCC-1 with a new MCC in lieu of the in~place upgrade of individual components. The new MCC was authorized in
a previous change orner. The new MCC requires a greater quantity of Independent testing that bid for the In-place upgrades. This item
authorizes that the increased eteclricallesting related to the new MCC.
Specify the reasons for the change(s) r:l 1. Planned or Elective 11 2. Unforeseen Conditions C 3. Quantity
Adjustments c: 4. Correction of Errors (Plans, Specifications or Scope of Work) fiG 5. Value Added C 6.
Schedule Adjustments Note: One or more may be checked, depending on tile nature of the change(s).
Identify all negative impacts to the project if this change order were not processed:
If the independent electrical testing is not performed, the circurt breakers and other MCC components \Yilt not be fully tested and there
will be an increased risk of malfunctions and/or faults during future operation of MCC-1. The work was performed under e negotiated
lump-sum work directive and submitted costs have been reviewed by the Engineer and determined to be fair and reasonable.
OPS TRACK CATEGORIES: MUST PICK ONLY ONE OF FOUR n Value AddedlUnavoldable
III Value Added/Avoidable r:lNo Value Add-;diUnavoidable r:l No Value Added/Avoidable
This change was requested by: r:l Contractor/Consultant Ii Owner r::: Using Department C CDES
Ii Design Professional ri Regulatory Agency (Specify) c: Other (Specify)
Revised 10.30.2007
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
r
Yes
!ir No
Agenda Item No. 16E1
February 12, 2008
Page 27 of 58
'(
This fann is to be signed and dated.
RECOMMENDED BY:' ~ri---...,.
EtfO ()
APPROVED BY: Y :; ~ d'L
Project Manager ()
REVIEWED BY: lM~ f~
Contract Specialist
Date: 1~(O-O? -
Date: ~()Ht47. 12.f17.f07
Date: PI-/- r/o 1 !? .
Revised 10.30.2007
CONTRACT/WORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No, 16E1
February 1Z, Z008
Page 28 of 58
I".
,
PROJECT NAME: SCRWTP 12-MGD Reverse Osmosis ExDansion PROJECT #: 05-3879
PROJECT MANAGER: H. Peter Schall pMP
BIDlRFP #: 05-3879
MOD #: 05-12 PO#: 4500054770
WORK ORDER #: N/A
DEPARTMENT: Public UnDlies
CONlRACTORIFlRM NAME: The Poole and Kent Comoany
CUrrant ace Approved Amcunt:
$ 24373 000.00
(starling Point)
$ 24,373 000.00
(Last Total Amount Approved by the BCC)
$ 26.360609.65
(Including All Changes Prior To This Modification)
Change Amount: $ 4,581.00
Revised Contract/Worl< Order Amount: $ 26365,190.85
(Inoluding ThIs Change Order)
Original Contract Amount:
currant Contract Amount
Cumul_ Dollar Value of Changes to
this CanlracllWork Order: $ 1,992,190.85
Daleo! LastBCC Approval 10/1112005 Agenda Item # 10G
Percentage of the change over/under current contrac:t amount B. 17 %
Formula: (Revised Amount / Last Bee approved amount)-1
CURRENT COMPLETlON DATE (5):
SIJIilHI\_'n:lAl CmlPUITIGN NO.1:
SUBSTANTIAl COMPLETION NO. 1A:
SUBSTANTIAl COMPLETION NO.1 B:
SUBSTANTIAl COMPLETION NO.1 C:
SUBSTANTIAl COMPLETION NO.2:
FINAL COMPLETION:
QP.I'2I~I~.b.: g1 Q1Qggr
ORIGINAL: 01/2412007
ORIGINAL: 01/24/2007
ORIGINAL: 01/24/2007
ORIGINAL: 07113/2007
ORIGINAL: 08/12/2007
['I 'PR~NT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
01 '24 <;lOll?
01/3112007
02123/2007
05/02/2007
02112/2008
03/1312008
Describe the change(s): Materials, equipment and labor to re-route the existing electrical feeder cable from the existing ductbank to
a new ductbank. This work was originally planned for the Lime Reactor No.4 project (separate contract). However, since that separate
project has baBll placed on hold, and the new ductbank was installed under this contract, the County and Engineer jointly agreed that
re-routing the feeder cable now would increase electrical reliability to the lift station now and eliminate a shutdown of the lift: station
under the future Ume Reaclor No.4 project.
Specify the reasons for the chanlle{s) ltl 1. Planned or Elective c: 2. Unforeseen Conditions c: 3. Quantity
Adjustments C 4, Correction of Errors (Plans, Specifications or Scope of Work) r::: 5. Value Added C 6.
Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify ail negative impacts to the project if this change order were not processed:
If the cable were not re-routed now, the County could not take advantage of the increased reliability mentioned above and shutdown of
the 11ft station would have been required under the future project The Engineer has reviewed the addltlonal costs and find them to be
fair and reasonable.
OPS TRACK CATEGORIES: MUST PICK ONLY ONE OF FOUR n Value AddedlUnavoldable
!iil Value AddedIAvoidable 1'1No Value Added/Unavoidable 1'1 No Value Added/Avoidable
This change was requested by: lil Contractor/Consultant C Owner r: Using Department c: CDEs
IE Design Professional 1'1 Regulatory Agency (Specify)
C Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: ; Yes
it' No
Revised 10.30,2007
. ed and dated.
This form is to be sIgn lWo~
RECOMMENDED BY: _ .
APPROVED BY: projs:BI, S' ~ IV1 r
REVIEWED BY:
Revised 10.30,2007
Date:
Date:
Date:
Agenda Item No. 16E1
February 12, 2008
Page 29 of 58
Iw.
'~~~~7Q1rJ. 1?/11/0.
!z/zl/a7 ~
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E1
February 12, 2008
Page 30 of 58
I",
PROJECT NAME: SCRWTP 12-MGD Reverse Osmosis ExDansion PROJECT#: 05-3879
PROJECT MANAGER: H. Peter SchaR, PMP
BIDlRFP II: 05-3879
MOD #: 05-13 PO#:4500054770
WORK ORDER #: NlA
DEPARTMENT: Public Utilities
CONTRACTORlfIRN NAME: The Poole and Kent Comoanv
Cummt Contract Amount:
$ 24.373.000,00
(Starting Point)
$ 24.373,000.00
(Last Total Amount Approved by 1I1e BCC)
$ 26.365,190.85
(Including All Changes Prior To This Modification)
$ 29.482.00
OrIginal contract Amount:
current see Approved Amount:
Change Amount:
Revised ContractlWork Order Amount: $ 26,394 672.85
(Including This Change Order)
CUmulat.... Dollar Value of Changes to
this ContractIWork Onter: $ 2 021,672.85
Dale of Last BCC Approval 10/1 112005 Agenda Item # 10G
Percentage of the change over/under current contract amount 8.29 %
Fonnula: (Revised Amount / Last Bce approved amount)-1
CURRENT COMPLETION DATE (S):
li:bJ8G'TNITII\b. COMPllO+lON ~IO, 1:
SUBSTANTlAl. COMPLETION NO, 1A:
SUBSTANTIAl. COMPLETION NO, 1 B:
SUBSTANTIAl. COMPLETION NO, 1C:
SUBSTANTIAl. COMPLETION NO.2:
FINAL COMPLETION:
ORICINAl: 01/2112007
ORIGINAL: 01/24/2007
ORIGINAL: 01/2412007
ORIGINAL: 01/24/2007
ORIGINAL: 07/1312007
ORIGINAL: 0811212007
CL'Rr1liNT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
Ql':!1r.l9117
01/3112007
0212312007
05/0212007
02/12/2008
0311312008
Des<:ribe the change(s): The original cannel specifications required a John Cane Model 5611 mechanical seal (with bellows). The
pump supplier provided Model 5610 seals (with o-ring secondery seal insteed of bellows), There has been extemal crevice corrosion to
the secondary seal that has allowed leakage.. There are two choices to resolve seal leakage:
1. Replace the 5610 seals with the specified 5611 seals at no cost The bellows arrangement reduces the potential for crevice
corrosion.
2, Replace the 5610 seals with Model 88-1 seels to match the seals in existing RO Feed Pumps 1 through 4. There is an
addl60nal cost, but the 88-1 seals are rated for higher pressures and would be more durable in the long-teon against potential
increases In pumping pressure related 10 the potential for Increased feed waler salinity.
The Engineer has reviewed this jointly with the end user and recommends the seal upgrede for reasons stated above. The increased
cost Is for ooly the differential material cost between the two seals, piUS approximately $800 for additional machining of the stuffing
boxes to allow proper fit of 'the upgraded seals. The Engineer has determined the costs to be reasonable.
Specify the reasons for the change(s) rJ 1. Planned or Elective II: 2. Unforeseen Conditions r::: 3. Quantity
Adjustments C 4. Correction of Errors (Plans, Specifications or Scope of Work) Ii 5. Value Added C 6.
Schedule Adjustments! Note: One or more ",ay be checked, depending on the nature of the change(s).
Identify all negative impacts to the project If this change order were not processed:
If the seals are not upgraded, there win be continued crevice corrosion and continued leaking of the seals that wilt get progressively
1M)rs&. Leakfng seals also spray brackish raw water on surrounding stainless steel equipment and piping 1hat will result in further
corrosion of those Items.
OPS TRACK CATEGORIES: MUST PICK ONLY ONE OF FOUR n Value Added/Unavoidable
III Value Added/Avoidable ONo Value Add;;diUnavoldable rJ No Value Added/Avoidable
Revised 10.30.2007
Agenda Item No. 16E1
February 1Z, Z008
G Using Department l::f1mI!& 1 of 58
C Other (Specify)
!
("
-,
This change was requested by: III Contractor/Consultant G Owner
Ii Design professiOnal [1 Regulatory Agency (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes r'6' No -
This tonn is to be signed and dated.
RECOMMENDED BY: ~ ~ ..----,
APPROVED BY: Rpr ~ cMLtA r
~ject Manager p
REVIEWED BY: ~ ~fh1
Contract Specialist
Dale: l t. -I \3 ~ 0")
. 1?f17./07
Date:
Dale:
Revised 10.30.2007
. CONTRACT/WORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Ilem No. 16E1
February 12, 2008
Page 32 of 58
PROJECT NAME: SCRWTP 12-MGD Reverse Osmosis Exnension PROJECT #: 05-3879
PROJECT MANAGER: H. Peter Schall. PMP
BIDlRFP': 05-3879
MOD #: ~ PO#: 4500054770
WORK ORDER t: N/A
DEPARTMENT: Public Utilities
CONTRACTOR/FIRM NAME: The Poole and Kent r.omDanv
Cumont BeC Approved Amount:
$ 24.373000.00
(Slarting Point)
$ 24.373,000.00
(Last Total Amount Approved by the BCC)
$ 26,394,672.85
(Including All Chang"" Prior To This Modification)
original Contract Amount:
Cummt Contract Amount:
Change AmoUnt:
$ 13,122.00
Revised COntractlWork Order Amount: $ 26407,794.85
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractlWork Order: $ 2034794.85
DalB of Last Bee Approval 10/11/2005 Agenda Item # 10G
Percentage of the change over/under current contract amount 8.350/..
FlllTTlula: (Revised Amount / Last BCe approved amount)-1
CURRENT COMPLETION DATE (S):
E:tdgaT~"f.f.I'\l rg~'PL~IO~1 tIO.1"
SUBSTANTIAL COMPLETION NO. 1A:
SUBSTANTIAL COMPLETION NO.1B:
SUBSTANTIAL COMPLETION NO. 1C:
SUBSTANTIAL COMPLETION NO.2:
FINAL COMPLETION:
ORIGINAL: 9112112097
ORIGINAL: 01/24/2007
ORIGINAL: 01/24/2007
ORIGINAL: 01124/2007
ORIGINAL: 07/13/2007
ORIGINAL: 08/1212007
C' IRRe~IT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
CURRENT:
91 '2112007
01/31/2007
02123/2007
05/0212007
02/1212008
03/13/2008
Describe the change(s): Matarlals. equipment and labor to install electrical conduit and wiring for level transmitter>; and pH
enalyzers at the existing lima Reactors Nos. 1. 2 and 3. The original contract documents require new level "",tches and Ph analyzers
at each of the existing lime Reactors. The electrical condu~ and wiring to Ihase switches and analyzer>; were Inadvertently omitted
from the electrical contract drawings. The Engineer has determined the costs tD be reasonable,
Specify the reasons for the change(s) n 1. Planned or Elective r:: 2. Unforeseen Conditions r::: 3. Quantity
Adjustments lIE 4. Correction of Errors (Plans, Specifications or Scope of Work) (Ommission; no rework
required) C 5. Value Added C 6. Schedule Adjustments Note: One or more may be checked. depending on
the nature of the change(s).
Identify all negative Impacts to the project If this change order were not processed:
If the condu~ and wiring Is not Inslalled under this item, the County will be unable to monitor level and pH at each Df the lime reactor>;.
Without the ability to monitor these signals, the County will not have autometlc SCADA control of the lime softening process and will
have to manually control lime feed to ensure proper softening treatmenl. As a resul~ the County will not realize the benafits of
automatic process control to reduce chemical consumption and improve finished water quality.
OPS TRACK CATEGORIES: MUST PICK ONLY ONE OF FOUR n Value Added/Unavoidable
iii Value Added/Avoidable rJNo Value AddedlUnavoldable n No Value Added/Avoidable
This change was requested by: lil Contractor/Consultant r:: Own..r C Using O..partment CeDES
Ii Design Professional n Regulatory Ag..ncy (Specify)
c: Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
Revised 10.30.2007
r
Yes
in No
- ned and dated~'
is to be slg ~/1 .1",
This fonn ~
RECOMMENDED BY: 7{i <) ~ A r
APPROVED BY: Project di.nager
,
It"':ID~O?
Dale: .
. (
Date.
REVIEWED BY:
2-. 7/ <1
Dale: {
, ed 10 30.2007
RevIs ,
No 16E1 I Q ^
Agenda Item 12' 2008
February 33 Of 58
Page ,
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Agenda Item No, 16E1
February 12, 20Qll.
Page 35 of ~
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Fle<Il Facilitv PROJECT#: 52008 PROJECT MANAGER: Hank Jone.
BIDIRFP #: 02-.J4.ZZMOD #: 21.POIf: ~00048657 WORK ORDER #:
DEPARTMENT; Flicilities
CONTRACTOR/FIRM NAME: Dlsnev& .....od.le.
r- Original Contract "'mouM: -
. Curre-nt Bee Approved Amount:
~ Curl'(l-nt Contract Amou.nt:
51,080,159.73
(lnc/.udjng All Changes Prior To This Modification)
$ 500,000,00
(Starting Peint)
$1,080,159.7!
(L,st Toml Amount Approved oy tho Bee)
Change Amount:
$28,750.00
Revi.ed contrat:1iWork Ord.r Amount: $1,108,909.73
(Including This Change Order)
Cumullltiw Do-lIarValue of Changes: to
this CcntractMfork Order: $508,909.73
Dote of lao' BCe Approval 71241U7
~enda Item # 16 E 2
Pl;lrCf;tntlglil of the chan~ over/urJider current l:Dl1tnlct amount 2,66 %
Formula: {Revised Amount/last see approved amou[1t)~1
CURRENT COMPLETION OATE (5): ORIGINAL 5i510SCURRENT: 12131/08
Describe the change(s}:A.dditional Services to add directional bore, landseap.. revisions, tXlordin,lion ,
Specify the reasons for Ihe change(s) II'( 1. Planned or Elective r 2. Unforeseen Condilions ('" 3. Quantity
AdjustmeRt$ r 4. Correction of Errors (Plans. Specifications or Scope ot Work) ("' 5. Value Added
("'. 6. Schedule Adjustments Note: One or more may be checked, depending on the nature oflhe change(s).
Identify all negative impacts to the project if Ihis change order were not processed: f-J.,)<c l' ........1 Io-"""L
cL, f.l'f14 -/" il-..,;c< --ft". SoP ,~ (.ll.J.u.;.., ..h-J7,..,~, <L. .(..~k r€<.-t~~" ,..J.- Dcc"1'~
This change was requ....ted by: rlContractorfConsultanl Kowner rI Using Department C CDES
llmesign ProfeSsional t"lRegulatory Agency (Specify)
r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes
r No
This form is 10 be signe a~ted,
APPROVED B , \
Pre naer
/
REVIEWED BY: Oltl /l //1
Contra Specialist
D,te:
;/ :do g
1/3/0g'
, '
'/;) Irrrl
Date
Revised 11.19,2007
---_._-_.~-----
---Agendaltem-"l.o. 1fiE1- ----.3
February 12, 2008
Page 36 of 58
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Sheriff's Soecial Ooeratlons Buildina PROJECT #: 52002
PROJECT MANAGER: Hank Jones
BIDIRFP #: 06-4025
MOD#:!!
PO#: 4500073B09
WORK ORDER #: N/A
DEPARTMENT: Facilities Manaaement
CONTRACTOR/FIRM NAME: Vanderbilt Bav Construction
Current Contract Amount:
$ 10,250,269.00
(Starting Point)
$10,250,269.00
(Last Total Amount Approved by the BCC)
$10,622,17B.99
(Including All Changes Prior To This Modification)
Original Contract Amount:
Current Bee Approved Amount:
Change Amount:
$ 37,267 _62
$10,659,446.61
(Including This Change Order)
Revised ContractlWork Order Amou nt:
Cumulative Dollar Value of Changes to
this ContractIWork Order:
$ 409,177,61
Date of Last BCe Approval: October 24. 2006
Agenda Item #: 1 DB
Percentage of the change overfunder current contract amount 3.99%
Formula: (Revised Amount I Last Bee approved amount)-1
CURRENT COMPLETION DATE (5): ORIGINAL: 3/22/08
CURRENT: 4/9/08
Describe the change(s):AII additional time and costs associated with: 1) the buiJdinq's metal frame chanoes (as outlined in COP
10A dated June 13. 2007 and COP 12 dated Aoril24. 2007) includino but not limited to additional enaineerina survevina. embedment
0la1es enlaroed concrete foundations and anchor bolts; 2) relocation of cameras and card readers (as outlined in Prooosal Request #4
& #5 dated Mav 24 2007): 3) add five (5) Gardea #1 00 Line liaht fixtures (as outlined in Pmoosal Reauest #8 dated Julv 3 2007): 4)
substitute one 4' x 5' x 7' Armao maaazine for the soecified 4' x 4' x 4' maoazine (as outlined in a Prooosal Reauest dated November
14.2007): 5) substitute Kohler waterless urinals for the soecified urinals and flush valves (as outlined in Proposal Request #13 dated
December 6 2007),
Specify the reasons for the change{s) (" 1. Planned or Elective (" 2. Unforeseen Conditions (6' 3. Quantity
Adjustments (" 4, Correction of Errors (Plans, Specifications or Scope of Work)';' 5. Value Added
r. 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change{s).
Identify all negative impacts to the project if this change order were not processed: Potential contractor claim due to
Quantity adiustments in the metal buildina from contract drawinas; potential contractor claim due to orevious work directive issuance for
card reader and camera revisions: inadeauate liahtlna near buildina entrances: Sheriffs office would not have necessarY maaazine for
storaoe. increased water usaae for bathrooms.
This change was requested by: r1Contractor/Consultant PI Owner PI Using Department r: CDES
PIDesign Professional rlRegulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
Wy
es
r No
REVIEWED BY:
Date:
1!7/bK
~(
rI/f/O)!
I I
APPROVED BY.
Date:
Revised 11.19,2007
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E 1
February 12, 2008
Page 37 of 58
L-j
PROJECT NAME: Chiller Plant Renovations PROJECT #: 52533 PROJECT MANAGER:Hank Jones
BID/RFP #: 07-4182MOD #: --1-PO#:4500089838 WORK ORDER #:
DEPARTMENT: Facilities CONTRACTOR/FIRM NAME: Kraft Construction
Original Contract Amount: $ 1,739,000,00
(Starting Point)
Current BCC Approved Amount: $ 1,739,000.00
(Last Total Amount Approved by the BCC)
Current Contract Amount: $ 1,739,000.00
(Including All Changes Prior To This Modification)
Change Amount: $ (241,574,00)
Revised Contract/Work Order Amount: $1,497,426.00
(Including This Change Order
Cumulative Dollar Value of Changes to
this Contract/Work Order: $(241,574,00)
Date of Last BCC Approval 1 0/9/07 Agenda Item # 10 G
Percentage of the change over/under current contract amount (13,89%)
Formula: (Revised Amount/ Last BCC approved amount)-1
CURRENT COMPLETION DATE (S) ORIGINAL: .~~ 2.00<! CURRENT: ~i-< 2.JiX.!Y
Describe the change(s): DMP for chillers
Specify the reasons for the change(s) ~ Planned or Elective r 2, Unforeseen Conditions r 3, Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5, Value Added
r 6, Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s),
identify all negative impacts to the project iftnis change order were not processed:7k Co I/Iry/ td.t.tlc(_
nO+r/r.df (}tll/i1JLJ/ 4+1rf' <;MP5' -/-A)C. Sa.~i--
This change was requested by: r1Contractor/Consultant ~wner rI Using Department C CDES
rOesign Professional rlRegulatory Agency (Specify)
r Other (Specify)
W;:-o
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
r
Yes
APPROVED BY:
Date:
/ltilb'6
f J
lilt JOY
/
REVIEWED BY:
r
Date:
Revised 11.19.2007
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E1
February 12, 2008
Page 38 of 58
r
J
--
PROJECT NAME: Vanderbilt Beach Concession Aareement PROJECT#:NA PROJECT MANAGER: Murdo Smith
BID/RFP #: 03.3445 MOD #: 1 (Amendmentl PO#: NA
WORK ORDER #: NA
DEPARTMENT: Parks and Recreation
CONTRACTOR/FIRM NAME: Dav.star Unlimited, Inc. d/b/a Cabana Dan's
Original Contract Amount: $ NA
(Starting Point)
Current BCC Approved Amount: $ NA
(Last Total Amount Approved by the BCC)
Current Contract Amount: $ NA
(Including All Changes Prior To This Modification)
Change Amount: $ 0
Revised ContractIWork Order Amount: $ NA
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractIWork Order: $ NA
Date of Last BCC Approval: March 11 2003
Agenda Item # 16.0.3
Percentage of the change over/under current contract amount
Formula (Revised Amount 1 Last BCC approved amount)-1
o
%
~. CURRENT COMPLETION DATE (S): ORIGINAL: 3/10/2008
CURRENT:
3/10/2013
Describe the change(s): To amend Section One (1) Scope, Subsection a. Term to add a renewal period of five (5) vears,
to alian UP this Concessionaire's acreement with its oriainal intended term of five (5) years with one (1) five (5) year
extension.
Specify the reasons for the change(s) C 1. Planned or Elective C 2. Unforeseen Conditions C 3. Quantity
Adjustments c.;. 4. Correction of Errors (Plans, Specifications or Scope of Work) C 5. Value Added
C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: Due to a Scribner's error durina
the writina of the contract in 2003, the contract is not in alianment with the standard Concessionaire's acreements which
include a term of five (5) vears with one (1), five (5) vear renewal.
This change was requested by: IIContractor/Consultant r:I Owner FI Using Department 0 CDES
ODesign Professional IIRegulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: R' Yes
r No
APPROVED BY:
Date:
/-/5'"-a\1:
REVIEWED BY:
Date:
j-j$>,y
Revised 1 1.19.2007
Agenda Item No. 16E1
February 12, 2008
Page 39 of 58
~(\
Exhibit A-I Contract Amendment # 1
Contract No. 03-3445
"Vanderbilt Beach Concession Agreement"
This amendment, dated d""Lu Ii, 2008 to tbe referenced agreement ~ball be bi and between the parties
to the ongrnal Agreem~ UnhIDlted, Inc., d/b/a Cabana Dan s (to be rcfened to as
"Concessionaire") and Collier County, Florida, (to be referred to as the "County").
'\
,
../
Statement of Understanding
RE: Contract # 03-3445, "Vanderbilt Beacb Concession Agreement"
In order to continue the services provided for in the original Contract document referenced above, the
Concessionaire agrees to amcnd the above referenced Contract as follows:
To include extension language in Contract Section One (1), Scope; Subsection a. Term.
Note: Words underlined bave been added.
Amend Section One (1), Scope; Snbsection a. Term:
This Agreement shall be for a term of five (5) years, commencing on award by the Board of County
Commissioners, and shall be renewable upon satisfactorY oerforrr!ance bv the Concessionaire. for an
additional period of five (5) vears. under the same terms and conditions. subiect to subsequent aporovi'j
of the Board of Countv Commissioners.
All other terms and conditions of the agreement shall remain in force.
,
"
j
IN WITNESS WHEREOF, tbe Contractor and the Owner have each, respectively, by an authorized
person or agent, bereunder set their hands and seals on the daters) indicated below.
/'::) , 2008
OWNER.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BYc-g/k-<~ -'
Murdo Smith, Regiona anager
By:
flESt.
l
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
Aaenda Item No. 16E1
February 12, 2008
Page 40 pI J;J8
f'-<L J'
(;,
PROJECT NAME: Rattlesnake Hammock, Polv to Collier PROJECT #: 60169 PROJECT MANAGER: Jim Zuver
BID/RFP #: 05-3583 MOD #: two /2\
DEPARTMENT: TEeM
PO#: 4500049740 WORK ORDER #:
CONTRACTORlFIRM NAME: Wilson Miller
Original Contract Amount:
$ 2,517,581.00
(Starting Poinl)
Current BCe Approved Amount:
$ 2,517.581.00
(Last Total Amount Approved by the BGG)
Current Contract Amount:
$ 2,517 ,581.00
(Including All Changes Prior To This Modification)
Change Amount:
$
150.000.00
Revised ContractlWork Order Amount:
$ 2,667,581.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractIWork Order: $
150.000.00
Date of Last BCC Approval 06114/05
Agenda Item # 10.8
Percentage of the change over/under current contract amount 5.96
Formula: {Revised Amount I Last Bee approved amount)-1 }' () I' ./
~~/3 gFrp-
CURRENT COMPLETION DATE (S): ORIGINAL: .ro .BO CURRENT:
%
0'" jitpj&rs/f!L/
82,'12:'GQ
Describe the chanaels): To add $150,000.00 to the oriainal GEl SUDDort Services contract. The orioinal construction
contract has been extended thirty three (33) additional days and the contractor's most recent schedule shows a
completion date of April 23. 2008. which is over the allowable construction days. This totals an additional 73 days from
the oriainal comoletion date and therefore additional eEl Services are reauired to complete the oroiect. $150.000.00 is an
estimated amount needed to continue CEI Services throuah completion.
Specify the reasons for the change(s) G 1. Planned or Elective (" 2, Unforeseen Conditions C 3, Quantity
Adjustments (') 4. Correction of Errors (Plans, Specifications or Scope of Work) C' 5. Value Added
[8J 6, Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: GEl Services would be
terminated on this proiect due to lack of fundina.
OPS TRACK CATEGORIES: MUST PICK ONLY ONE OF FOUR
C Value Added/Avoidable C No Value Added/Unavoidable
C Value Added/Unavoidable
(: No Value Added/Avoidable
This change was requested by: lSJ Contractor/Consullant (1 Owner (1 Using Department C CDES
C Design Professional C Regulatory Agency (Specify)
Co Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
,
lSJ Yes
[J No
This form is to be signed and dated.
REVIEWED BY: !
Date: //ro'1l
/ (. '
~ D'''~
APPROVED BY:
Revised 1 0.30,2007
~1/13/2~~B ~1:53
12394~324~5
COLLIER COUNTY
Agenda Iterrflll6E16B2
February 1Z, Z008
Page 41 of 58
7
CONTRACT/WORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAM5: Interactive Growth Model. PROJECT #: _~IA
PROJECT MANAGER:_Mike Basi
WORK ORDER II:_HIA
BIDIRFP #:
HIll.
MODII: 1
PO#:_4500073360
DEPARTMEHT:_Comprehensive Plannin9
CONTRACTORIFIRM HAME:Van Buskirk, Ryffel and ~ociates, Ine.
Original Contract Amount
$ 200,000.00
(Starting Point)
$ 200.000.00
(last Total Amount Approved by the BCe)
$ 200,000.00
(Including All Changes Prior To This Modification)
current BCC Appro\l1lld Amount
Cunent Contract Amoun!:
Change Amount
$ NIA
Revised ContrallllWork Order Amount: $ 200,000.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
thi, Contrac1lWork Order: $
Date of I...ut BCe Approval_9126108 Agenda Item /I _16A2
Percenl:8Q1l of the change overlunder CUmlnt contract amount
Fonnula: (Revised Amount / Last BCe approved amount)-1
0..
%
CURRENT COMPlETION DATE (5): ORIGINAL: 3/31/08
CURRENT:
3/31/08
Describe the change(s):_ln order to provide for reimbursable expenses on a time and material basis for Consultant,
Amendment A-1 was required to change the terms of the
contract,
Specify the reasons for the changers) r. 1. Planned Dr Elective r 2. Unforeseen Condllions r 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) \- 5. Value Added
(" 6. Schedule Adjustments Nota: One or more may be checked. depending on the nawrv of the changers),
Identify all negative Impacts to the project if thPi change order were not processed: _Finance would not pay the
Consultant for reimbursable expenses which would create a hardship to the Consultant
This change was requested by: l"lcontractorlConsUltant q Owner rJ Using Department r CDES
CDesign Professional nRegulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: ];7 Yes r No
This fonn is to be signed and dated.
~.~.J'-
APPROVED BY: ~~
Project Manager
Date:
(- (7-0/
I-/f"-() rr
REVIEWED BY:
Date:
c
Rcvised 11.19.2007
Agenda Item No. 16E1
February 12, 2008
Page 42 of 58
-7
1ft
EXHmIT A-I Contract Amendment
"Agreement for the Collier County Interactive Growth Model"
This amendment, dated fY\ "-,\... a..l ,2007 to the referenced agreement shall be by and
between the parties to the original Agreement, Van Buskirk, Ryffel and Associates, Inc. (to be referred to
as "Consultant") and Collier County, Florida, (to be referred to as "Owner").
Statement of Understanding
RE: Contract "Agreement for the Collier County Interactive Growth Model"
Paragraph 3, The Contract Sum, shall be changed to read as follows:
The County shall pay the Consultant for the performance of this Agreement an estimated
maximum amount of two hundred thousand dollars ($200,000) based on the price set forth in the
Consultant's proposal, subject to Change Orders as approved in advance, in writing, by the
County. One hundred seventy-five thousand dollars ($175,000) shall be a lump sum and twenty-
five thousand dollars ($25,000) shall be time and material for expenses as further described
below, Invoices will be submitted monthly on a percent complete of the entire project basis.
Add paragraph 18, Expenses, as follows:
18. EXPENSES. OWNER agrees to reimburse CONSULTANT for all necessary and
reasonable reimbursable expenses incurred or paid by CONSULTANT in connection with
CONSULTANT'S performance of the Services, at its direct cost with no markup, to the
extent such reimbursement is permitted in the Wark Order and in accordance with Section
112.061, F.S., ar as set forth below.
A. Reimbursable expenses shall be invoiced for the expenditures incurred
by the CONSULTANT as follows:
l, Expenses of transportation and living when traveling in
conuection with the contract, except for local travel within Collier or Lee
Counties, as provided in Section 112.061, F,S" and all Agreement-related
mileage for trips that are from/to destinations outside of Collier or Lee
Counties approved by Owner.
2. Expenses for reproducing documents that exceed the number of
documents described in this Agreement and postage and handling of
Drawings and Specifications, including duplicate sets at the completion of
the Agreement for the Owner's review and approval.
3. Other items on request and approved in writing by the Owner.
4. Consultant agrees that, with respect to any subconsultant or
subcontractor to be utilized by Consultant under this Agreement,
Consultant shall be limited to a maximum markup offive percent (5%) on
the fees and expenses associated with such subconsultants and
subcontractors.
Agenda Item No. 16E1
February 1Z, Z008
Page 43 of 58
'"1: ,
1'-
B. Consultant shall obtain the prior written approval of Owner before
incurring any of the aforesaid reimbursable expenses, and absent such prior
approval, no expenses incurred by Consultant will be deemed to be a reimbursable
expense.
C. Consultant shall bear and pay all overhead and other expenses,
except for authorized reimbursable expenses, incurred by Consultant in the
performance of the Services,
All other terms and conditions of the agreement shall remain in force,
IN WITNESS WHEREOF, the Consultant and the Owner have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
Accepted: lY\"" c,
;}....l,
,2007
CONSULTANT:
OWNER:
Van Buskirk, Ryffel and Associates, Inc,
By: (2J1i c<JA h
BOARD OF COUNTY
COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By: ~/~
Michael Basi, Project Manager
Dr. Paul Van Buskirk, President
CONTRACT SPECIALIST j)
By qy'/~ n 7 Y/~t??:7f/
J) . Wood, C.P.M.
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
R~Li[S~D
PROJECT NAME: CR 951 and US 41 Water Mains PROJECT#: 70151,70152, & 70153
PROJECT MANAGER: Ronald F, Dillard BID/RFP #: 03-3517 MOD #:!! PO#: 4500022809
WORK ORDER #: NlA DEPARTMENT: PUED CONTRACTOR/FIRM NAME: Greelev and Hansen LLC
Original Contract Amount: $ 889,999.00
(Starting Point)
Current BCC Approved Amount: $ 1.379,834.00
(Last Total Amount Approved by the BCG)
Current Contract Amount: $ 1.379,664,20
(Including All Changes Prior To This Modification)
Change Amount: $ 51 ,693,00
Revised ContractIWork Order Amount: $ 1 ,431 ,357.20
(Including This Change Order)
Cumulative Collar Value of Changes to
this ContractIWork Order. $ 541.358.20
Date of Last acc Approval 6-26-07 Agenda Item # 16 C 1
3_ 7'>
Percentage of the change over/under current contract amount %%
Formula: (Revised Amount J Last BCe approved amount)~ 1
CURRENT COMPLETION DATE (5): ORIGINAL: 6-17-05
CURRENT: 2-2-0B
Describe the change(s): 1. Provide additional enqineerinq services durinq construction durinq the 147 days added to the
construction contract. 2. ReVise construction alans to resolve conflicts with unforeseen conditions encountered durinq
construcbon at various locations. 3. Moditv various oermits as reauired to resolve conflicts with unforeseen conditions.
Specify the reasons for the change(s) (' 1. Planned or Elective IR' 2. Unforeseen Conditions (' 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) ~ 5. Value Added
r 6, Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative Impacts to the project if this change order were not processed: Proiect could not be
completed.
OPS TRACK CATEGORIES: MUST PICK ONLY ONE OF FOUR ~ Value Added/Unavoidable
C. Value AddedfAvoidable r No Value Added/Unavoidable
c
No Value Added/AvoIdable
This change was requested by: rlContractorfConsultant n Owner n Using Department C COES
BOesign Professional nRegulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
This fonn is to be signed and dated., /27, ;5 (2.../.
APPROVED BY: L j~ _ "f;. jJ..:/~,'J _ Date:
nald F. Dillard, Sen' r Project Manager
r
Yes
r No
}-:22-0B
REVIEWED BY:
Date:
) ,&-J...-fJJ7
ecialist
Revised 10.30.2007
Agenda Item No. 16E1 /)
February 12, 2008 '{)C'1
Page 45 of 58
EXHIBIT A-6 Amendment 6 to Contract 03-3517
"Professional Engineering Services for Water Main Projects"
This amendment, dated I '1 ~Ul2A~ 2008 to the referenced agreement shall be by and between the
parties to the original Agree nt, Greele nd Hansen LLC (to be referred to as "Consultant") and
ColIier County, Florida. (to be referred to as "Owner").
Statement of Understanding
RE: Contract 03-3517 - "Professional Engineering Services for Water Main Projects"
In order to continue the services provided for in the original Contract document referenced above, the
Consultant agrees to amend the above referenced Contract as follows.
Perform the additional tasks identified on the attached 2 pages,
The Consultant agrees that this amends the original Contract and that the Consultant agrees to complete
said services in the amount of fifty one thousand six hundred ninety three dollars ($51,693),
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Consultant and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the datc(s) indicated below.
Accepted: /7 ~'^-~,2008
CONSULTANT:
Greeley and Hansen LLC
OWNER:
BOARD OF COUNTY
COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By: ~ \-1.....t1J?
By: ~j"-, '+. Tr:tf.....L
Ronald F. Dillard, P.E., Senior Project Manager
Rocer S, Howell, Associate
Type Name of Signatory
NGI~ DEPARTMENT
. Anderson, P.E., Director
NTRACT SFfCIALlST
BY~.~
Dianna Perryman
'-
COLLIER COUNTY GOVERNMENT
PUBLIC UTILITIES ENGINEERING DEPARTMENT
CONTRACT NO. 03-3517
County Road 951 and US 41 Water Mains
Professional Services Agreement Amendment No, 6
Greeley and Hanscn LLC
November 9,2007
Agenda Item No. 16E 1
February 1Z, Z0087 !
Page 46 of sir> 0
The following are descriptions and additional engineering costs for Amendment No, 6
additional tasks not included in the original Scope of Services or in Amcndments 1, 2, 3 4, and
5:
Task No,
A,6.1-a
A.6,I-b
A.6.5-b
A.6,5-c
A.6.5-d
Task Description
154 additional hours for providing construction contract
administration services during the additional 147 days
added to the Contractor's schedule,
26 additional hours for attending additional coordination
meetings with others during the additional 147 days
added to the Contractor's schedule,
16 additional hours to revise the pipeline alignment from
station 78+74 to 79+82 and from station 93+10 to 94+45
due to conflicts with well site construction.
68 additional hours for design scrvices to modifY the
interconnect crossing to avoid an existing high pressure
gas main that cannot be field located.
66 additional hours to review, prepare drawings, and
estimate change in cost for changes proposed by the
Contractor for the U.S. 41 trenchless crossing
Page 1 of2
Additional
Engineering Cost
$18,964
$2,914
$1,746
$7,876
$7,990
Task No,
Task Description
A,6,5-e
54 hours additional hours to plot and review existing
utility data provided by Contractor from station 35+00 to
54+90 for compliance with FDEP utility separation
requirements, and to obtain noise measurement proposals
for night work in the median,
A,6.7
12 additional hours to review shop drawings for alternate
pipe material for horizontal directional drilling, HOPE
pipe and fittings submitted as an alternate to the
previously approved fusible PVC pipe,
A,6.8 21 hours of additional time for reviewing additional
payment requests associated with the additional 147 days
added to the Contractor's schedule.
A,6.9 8 hours of additional time for reviewing additional
schedules associated with the additional 147 days added
to the Contractor's schedule.
A.8,1-a
8 additional hours to modifY the SFWMD construction
permit to revise the pipeline alignment from station
78+74 to 79+82 and from station 93+ 10 to 94+45 due to
conflicts with well site construction.
A,8.1-b
8 additional hours to modifY the FDEP construction
permit, as required, for the 36-ineh diameter water main
revised alignment located in the median ofC.R. 951.
TOTAL FOR AMENDMENT NO, 6:
Page 2 of2
Agenda Item No. 16E1
February 12, 2008 Q
Page 47 of 58 DC>
Additional
En gineering Cost
$6,072
$1,296
$2,031
$864
$970
$970
$51,693 T&M
I
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E1 .9
February 12, 2008
Page 48 of 58
PROJECT NAME: Golden Gate Library Exoanslon PROJECT #: 54261
PROJECT MANAGER: Hank Jones
WORK ORDER #: N/A
BID/RFP #: 07-4082
MOD #: !
PQ#: 4500075451
DEPARTMENT: Facilities Manaaement CONTRACTOR/FIRM NAME: OeAnaelis Diamond Construction. Inc.
Original Contract Amount: $ 4.879.000.00
(Starting Point)
Current BCC Approved Amount: $ 4,879,000,00
(Last Total Amount Approved by the BCC)
Current Contract Amount: $ 4.941.781.46
(Including All Changes Prior To This Modification)
Change Amount: $ -2,763.60
Revised ContractlWork Order Amount: $ 4,939.017.86
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractNJork. Crdar:
~
$ 60,017.86
Date of Last BCe Approval: December 12. 2006 Agenda Item #: 10F
Percentage of the change over/under current contract amount 1.23%
Formula: (Revised Amount I Last BeC approved amount)--1
CURRENT COMPLETION DATE (S): ORIGINAL: 7/8/08
CURRENT: 7/8/08
Describe the change(s): To: 1) add a one-hour rated shaft walls over corridors #2 Room 10 and #3 Room 15 as shown on reflected
ceifina plan sheet A131 dated 1-30-07 (as outlined in Potential Chance Order #5 dated Auaust 22. 2007): 2) delete roof battens (labor
and material) and use double Jockina seams (as outlined in potenUal Chance Order #15 dated November 19. 2007)' 3) to delete the
UDDer cabinets at the Control OeskfWork Room wall and add a window (as outlined in Prooosal ReQuest #4 dated November 6 2007).
and 4) to chance the lock on the Hub Room dOOf to Simolex L 1000 Series (as outlined in Proposal Reauest #5 dated November 21 ,
2007\.
Specify the reasons for the change(s) r.- 1. Planned or Elective ('" 2. Unforeseen Conditions ~ 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r. 5. Value Added
r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: Will not comDly with Dermittina
reauirements. will be chamed for items in the contract that will not be included. functionalitv (visibilitv) issues for the user moun limited
IT access to hub room
This change was requested by: I7IContractor/Consultant 171 Owner 171 Using Department C CDES
170eslgn Professional r1Regulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
r
Yes
f;' No
APPROVED BY:
Date:
/ f?(O i
1/ p/o<
REVIEWED BY:
l
/,-
st, Contract Specialist
Date:
Revised 11.19,2007
Agenda Item No. 16E1
February 1Z, 2008 I 0
Page 49 of 58
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: North County Reaional Water PROJECT #: 71051 PROJECT MANAGER: Hans Peter Schalt
Treatment Plant AODurtenances
for Lower Hawthorn Wells
RO-18N RO-19N and RO-20N
Pumoina and Transmission Facilities
BID/RFP #: 05-3756 MOD #:
5 FINAL
PO#: 4500056472
WORK ORDER #: N.A.
DEPARTMENT: Public Utilities Enaineerina Department
CONTRACTOR/FIRM NAME:
Mitchell & Stalk
Original Contract Amount: $ 5,156000.00
(Starting Point)
Current BCC Approved Amount: $ 5,156 000.00
(Last Total Amount Approved by the BCC)
Current Contract Amount: $ 5.634.386.89
(Including All Changes Prior To This Modification)
Change Amount: $ -323 23722
Revised ContracllWork Order Amount: $ 5.311 ,149.67
(Inciuding This Change Order)
Cumulative Dollar Value of Changes to
this ContracllWork Order: $ 155,149.67
Date of Last BCC Approval
April 1Z, Z005
Agenda Item #
16 C1S
Percentage of the change over/un(!er current contract amount
Formula: (Revised Amount I Last BCC approved amount)-1
3.01 %
CURRENT COMPLETION DATE (3): ORIGINAL:
Auqust 7, Z007
CURRENT:
February 3, Z008
Describe the change(s): The proposed chanoes provide for adiustments ta unit cost and allowance line item values
based on the final project costs. The proposed chanqes also include the installation of additional raw water transmission
main valves and the installation of additional concrete sidewalk. A no cost time adiustment to the project schedule is also
included In this final chanqe order to accommodate 3RF fundinq.
Specify the reasons for the change(s) n 1, Planned or Elective C 2. Unforeseen Conditions X 3. Quantity
Adjustments C 4, Correction of Errors (Plans, Specifications or Scope of Work) X 5. Value Added
C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s),
Identify all negative impacts to the project if this change order were not processed: This chanoe order represents
the final project closeout chanqe order. Adlustments are beino made to accommodate adjustment items and value added
(I.e.. enhanced safetv features), Line Item No.2, which is an allowance for unforeseen conditions, was not used and
represents a credit of $100,000. The excavation line item (i.e.. Line Item NO.3) included an allowance of $300,000 of
which only $4,596.00 was used, This represents a credit of $Z95.404. An adjustment was also made to Line Item No.4
for rock removal. The bid proposal included an estimated amount of rock removal of 4,700 cubic vards at the unit cost of
$Z5.00/cubic vard ($117,500). The actual measured amount of rock removal required, based on conditions encountered,
was 5,723.Z cubic vards (($'43,080) which Is a debit of $Z5,580.
Value added features included addition of isolation valves to enhance svstem reliabilitv. These valves were added at the
interconnection of the existina raw water transmission mains with the new mains. The additional valves provide additional
reliabilitv for the County to maintain an operational raw water transmission main in the event of damaqe or breakaoe to a
Revised 10.30,2007
Agenda Item No. 16E1
February 12, 2008 10.
Page 50 of 58 "\
section of the transmission main and/or should repairs be needed. The additional cost for the installation of the additional
valves was $45.486.78. A concrete sidewalk was also added at the three well sites as reauested bv Countv operations
staff to enhance access and safety around each site. The additional cost for the installation of the concrete sidewalk was
$1,100.00. These prices have been evaiuated and have been deemed to be fair and reasonable and are aenerallv
commensurate with prices expected via comoetitive bids.
OPS TRACK CATEGORIES: MUST PICK ONLY ONE OF FOUR n Value Added/Unavoidable
X Value Added/Avoidable r.JNo Value Added/Unavoidable
n No Value Added/Avoidable
This change was requested by: X Contractor/Consultant c: Owner X Using Department r: CDES
r: Design Professional n Regulatory Agency (Specify)
c: Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes X No
This form is to be signed and dated.
RECOMMENDED BY: Act ,~~~
Design Engineer - Haz a Sawyer
r-fP U~ofi;J-
P oject Manager - . eter Schalt
Date:
I~ ~:2(' -07
APPROVED BY:
Date:
rv('-o (D-;
(-IO-O~
REVIEWED BY:
Date:
Revised 10,30,2007
,^,;",I.cL t:~ll, tL. 1::~
February 12, Z008
Page 51 of 58
u
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: CDES Division Softare PROJECT #:
PROJECT MANAGER: Adonis Martinez
BIDIRFP #: 06-3962 MOD #:
3
PO#:
WORK ORDER #:
DEPARTMENT: CDES CONTRACTOR/FIRM NAME: Municipal Software CorpOration
Original Contract Amount
$ 1,996,272.00
(SlaTting Point)
Current BCC Approved Amount:
$ 1,996,272.00
(Last Total Amount Approved by the BCG)
Current Contract Amount:
$ 2,116,091.00
(Including All Changes Prior To This Modification)
Change Amount:
$ 63,300,00
Revised ContractIWork Order Amount: $ 2,179,391,00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractIWork Order: $_183,119.00
Date of Last BeC Approval_3127/07 Agenda Item # _10J
Percentage of the change over/under current contract amount~ q - i 1 %
Formula: (Revised Amount 1 Last BGC approved amount).1
CURRENT COMPLETION DATE (S): ORIGINAL: 11/1/08
CURRENT:
11/1108
Describe the change(s):_Customize software to support external citation management ($12,000); lien processing and
management ($24,000); contract management ($9,600); develop a custom sheet to track miscellaneous payments and
provide remote refresher training on heanngs management ($1,500); and 8 additional days to complete Phase II business
analysis ($16,200).
Specify the reasons for the changers) C 1. Planned or Elective C 2, Unforeseen Conditions C 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) (;' 5, Value Added
r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: _CDES business processes
will not be fully supported without these additional services
This change was requested by: rJContractar/Consultant PI Owner CI Using Department Q CDES
nDesign Professional CIRegulatory Agency (Specify) COlhcr (Specify)
CONTRACT SPECIA
PARTICIPATION IN NEGOTIATIONS: eYeS
~
~ No
This form is to be si ned and dated.
" \
APPROVED BY: \
Proj
REVIEWED BY:
Date;
1) 1\ loG
1/2 rf/Ors
Date:
Revised 11.19.2007
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CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E11
February 12, Z008
Page 53 of 58
PROJECT NAME: Pelic8h Bva Decommissionina
0l.l-3S3S
BIDIRFP #: 'Jill( MOD #: 2 PO#:
DEPARTMENT: PUED
PROJECT #: I5&Q1
PROJECT MANAGER: Sandv Sridh"r
4500077787
WORK ORDER #:
UC-280
CONTRACTORIFIRM NAME: Mitchell & Stark Con ~tructlon Co..
Original Contract Amount:
$ $997.252.00
(Starting Point)
$ $1.214.252.00
(Last Total Amount Approved by the BCC)
$ $1214,252,00
(Including All Changes Prior To This Modification)
Current Bee ApprQved Amount:
Current ContmctAmount:
Change Amount:
$ $23.955.46
Revia;ed ContractIWork Order Amount: $ $1 ,238.207.46
(including This Change Order)
.
Cumulative Dollar Value of Changes to
this ContraotlWork Ord9r': $
$240.955.46
Date of Last BCe Approval
June 122007
Agend-. (tern # 16 C 1
Percentage of thl" changa over/und9r current contract amount
Formula: (Revised Amount I Last Bee approved amount).1
~;;
r.Q1
%
CURRENT COMPLETION DATE (S): ORIGINAL: November 6,2007
CURRENT: ---8Pri12 2008
Describe the change(s): To adjust the final quantities against the plan quantities as measurell in place and
construct as intended.
Specify the reasons for the change(s)<< 1. Planned or Elective (' 2. Unforeseen Conditions .~ 3. Quantity
Adjustments ('. 4. Correction of Errors (Plans, Specifications or Scope ofWorlc) r;.... 5. Value Addecl
r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the (:hange(s),
Identify all negative impacts to the project if. this change order were not processed: To a'~iust the final
quantities against the plan quantities as measured in place and construct the project as intended.
This change was requested by: I(IContractorlConsultant ~ Owner rl Using Department C CIJ ES
GDesign Professional rlRegulatory Agency (Specify) rOther (Specify)
CONTRACT SPECIAliST PARTICIPATION IN NEGOTIATIONS:
r
Yes
W' No
APPROVED BY:
Date:
,/,7./:21 J.o '/,
/Big / D 7
,
REVIEWED BY:
'lk-\.
Date:
Revised 11.19,2007
Agenda Item No. 16E1 '7.
February 12, 2008
Page 54 of 58
~
,
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Palm River Estates Unit #4 DrainaQe Easement & Stonnwater Improvements
PROJECT #: 511411
PROJECT MANAGER: Val Prince
BlDJRFP #: 06-3969 MOD #: 1 PO# 4500082068 WORK ORDER #: QGM-FT-3969-07-06
DEPARTMENT: Stonnwater
CONTRACTOR/FIRM NAME: Q. Gradv Minor &
Associates. P.A.
Original Contract Amount:
$ 43.000.00
(Starting PDint)
$N.A.
(Last Total Amount Approved by the BCC)
$ 43,000.00
(Including All Changes Prior To This Modification)
Current BCC Approved Amount:
I
,-- Current Contract Amount:
Change Amount:
$ 2.680.00
Revised ContractIWork Order Amount: $ 45,680.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
This ContractIWork Order: $ 2.680.00
Date of Last BCC Approval: September 26. 2006
Agenda Item # : 16 B 6
Percentage of the change over/under current contract amount 6.23%
Formula: (Revised Amount / Last BCC approved amount)-1
CURRENT COMPLETION DATE (S): ORIGINAL: 04/26/08 CURRENT: 04/26/08
Describe the change(s): To adiust the current Work Order allowinQ for Additional Services via this
Chanae Order #1 to the Work Order. The ChanQe Order will incorporate the services necessary to
modify the existinQ plans to enclose sections of the open channel in the Falcon Ridoe area. an area
immediatelv west of the Willow West Dark site. and to break the project into two Phases.
,ee attached January 2. 2008. requested Letter.
Revised 11.19.2007
Agenda Item No. 16E1 )
February 12, 2008 ./ q
Page 55 of 58
Specify the reasons for the change(s)
C 1. Planned or Elective
C 2. Unforeseen Conditions
C 3, Quantity Adjustments
C 4. Correction of Errors (Plans, Specifications or Scope of Work)
G 5, Value Added
C 6. Schedule Adjustments
Note: One or more may be checked, depending on the nature of the change(s),
Identify all negative impacts to the project if this change order were not processed:
No NeQative Impacts
This change was requested by:
ClContractor/Consultant
BI Owner
rI Using Department
o CDES
!:Design Professional
ORegulatory Agency (Specify)
COther (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: [J Yes Rj No
This form is to be signed and dated.
Dale:
o;/rJ~;bg /
i /to / :fil()c/
,
APPROVED BY:
Date:
Revised 1 1.19.2007
Agenda Item No. 16E 1
February 12, 2008~
Page 56 of sa
r
I
,
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Willow West Stonnwatar Imorovemenls
PROJECT #. 510072 & 510076
PROJECT MANAGER: Val Prince
il;L
BIDIRFP #: M - 3290
MOD#:3
PO#: 4500039496
WORK ORDER II: QGM - FT - 05 - 01
OEPARTMENT: Stonnwater Manaaement Deoartment
CONTRACTOR/FIRM NAME: Q. Gradv Minor & Associates, P ,A,
Original Contract Amount:
$ 43,166.00
(Starting Point)
Current BCC Approved Amount: .-
$ N.A.
(Last Total Amount Approved by the BCG)
$ 74 466.00
(Including All Changes Plior To This Modification)
CUrrent Contract Amount
r-'
I
Revised ContractlWork Order Amount:
$15.200.00
$ 89.666.00
(Including This Change Order)
Change Amount:
Cumulative Dollar Value of Changes to
this ContractlWork Order:
$ 46.500.00
Date of Last BCC Approval: N.A.
Agenda Item # : N.A.
Percentage of the change over/under current contract amount: ~!o :?-D '" l ~/c
Formula: (Revised Amount/ Last BCC approved amount)-1
CURRENT COMPLETION DATE (S): ORIGINAL: 12/06/04 CURRENT: 12/31/08
Describe the change(s):
To add to the Original Scope additional Scope of Services tasks to be performed bv the OGM, The additional
Tasks/Services are to follow-up with site and survev work, update the existing construction plans. assist in the
bidding and provide for construction administration contract closeout for Willow West to accomplish the
remaining work to complete the project.
Specify the reasons for the change(s):
C/1. Planned or Elective
e 2. Unforeseen Conditions
o 3. Quantity Adjustments
e 4. Correction of Errors (Plans, Specifications or Scope of Work)
o 5. Value Added
o 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Revised 11.19.2007
Agenda Item No. 16E1
February 12, 20Q.(J
Paoe 57 of 5j3 ,
v ~
Identify all negative impacts to the project if this change order were not processed: Due to the Inconsistency of
the project being segmented, it is necessary to update the plans to reflect the amount of remaining work
required. Should the plans not be updated, completion as per plans of the project would be difficult, In addition,
payment for professional services could not be fully compensated without an Increase to the P.O.
This change was requested by: Clcontractor/Consultant ~ner n Using Department C CDES
r:; Design Professional DI Regulatory Agency (Specify)
COther (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: DYes IJ No
APPROVED BY:
Date;
Oi/I& /0 ('
1/ : ~4ff
,
REVIEWED BY: '
t
.1
)
Revised 11.19.2007
CONTRACT/WORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E1
February 12, 2008
Page 58 of 58
~
r- PROJECT NAME: Reclaimed Water Booster Pump Station at Livinaston Road
PROJECT #: 74076
',_ PROJECT MANAGER: Ronald F. Dillard BID/RFP #: 00-3119 MOD #: 3R PO#: 4500030667
WORK ORDER #:CDM-FT -04-12 DEPARTMENT: PUED CONTRACTOR/FIRM NAME: Camp, Dresser & McKee, Inc.
Original Contract Amount: $ 166,088.00
(Starting Point)
Current BCC Approved Amount: $166,088.00
(Last Total Amount Approved by the BCC)
Current Contract Amount: $178,672.00
(Including All Changes Prior To This MOdification)
Change Amount: $21 ,000.00
Revised Contract/Work Order Amount: $199,672,00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this Contract/Work Order: $33,584.00
Date of Last BCC Approval_6-22-04 Agenda Item # _'6-C-13
Percentage of the change over/under current contract amour..~ 7. ;;1.0.2-1.. ''It
Formula: (Revised Amount/ Last BCC approved amount)-1
/..... CURRENT COMPLETION DATE (S): ORIGINAL:
Describe the change(s): This is to replace change order #3 as CDM has agreed to additional concessions
regarding settlement agreement as follows : -9,000_00 deduction under Task 8: General Services During
Construction and a 30,000.00 increase to Task 3: Final Design with a total change amount of 21,000.00
1-13-06
CURRENT:
6-30-08
Specify the reasons for the change(s) r 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r- 5. Value Added
r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature ofthe change(s).
Identify all negative impacts to the project if this change order were not processed:
This change was requested by: rlContractor/Consultant n Owner rl Using Department r CDES
IiDesign Professional rlRegulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
P Yes
r No
This form is to be signed and dated.
APPROVED BY: 7?"'J-j~ q:;. 1>t}h.J.
Ronald F. Dillard, Senior Project Manager
REVIEWED BY ~\..R. f~'vU-tr{1LVY1
Dianna Perryman, Contra<M Specialist
Date:
I-/?-og
Date:
1-;<<1-05
(
Revised I 1.19.2007