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Agenda 02/12/2008 Item #16D25 Agenda Item No. 16D25 February 12, 2008 Page 1 of 21 EXECUTIVE SUMMARY Recommendation that the Board of Connty Commissioners approves, and authorizes its Chairman to sign, an Amendment to Agreement between Collier County and Collier County Housing Development Corporation (SHIP Homebuyer Education and Counseling) to facilitate an overall analysis and evaluation of the education program. OBJECTIVE: To obtain Board of County Commissioners (Board) approval of an Amendment to Agreement between Collier County and the Collier County Housing Development Corporation (SHIP Homebuyer Education and Counseling). This amendment to the agreement changes the information to be submitted to HHS along with the monthly monitoring report. This information will facilitate an overall analysis and evaluation of the education program. CONSIDERATIONS: The proposed Amendment revises certain information that will be submitted to Housing and Human Services with the required monthly monitoring reports and is intended to improve the overall analysis and evaluation process for this SHIP-funded homebuyer education and counseling program. The Board approved the original agreement provid ing for this $35,000 SHIP grant on October 9, 2007. FISCAL IMPACT: This Amendment does not change the amount of the grant. No general funds or ad valorum dollars are being utilized in this SHIP project. GROWTH MANAGEMENT IMPACT: This Amendment to Agreement between Collier County and Collier County Housing Development Corporation will facilitate the October 9, 2007 SHIP Homebuyer Education and Counseling Agreement intended to benefit low and moderate income clients, which is consistent with the Growth Management Plan. LEGAL CONSIDERATIONS: The proposed Amendment was drafted by the Office of the County Attorney and approved for legal sufficiency. RECOMMENDATION: That the Board approve an Amendment to Agreement between Collier County and the Collier County Housing Development Corporation (SHIP Homebuyer Education and Counseling) to facilitate an overall analysis and evaluation of the education program. Prepared by: Rosa Munoz, Grants Management Coordinator Housing and Human Services Department Agenda Item No. 16D25 February 12, 2008 Page 2 of 21 AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY AND COLLIER COUNTY HOUSING DEVELOPMENT CORPORATION SHIP HOMEBUYER EDUCATION AND COUNSELING CSFA #52.901 THIS AMENDMENT TO AGREEMENT is entered into this _ day of , 2008, by and between COLLIER COUNTY, a political subdivision of the State of Florida, hereinafter referred to as "COUNTY," and COLLIER COUNTY HOUSING DEVELOPMENT CORPORATION, a private Florida non-profit corporation, hereinafter referred to as "SPONSOR." WHEREAS, the COUNTY and the SPONSOR previously agreed to certain terms under a prior Agreement dated October 9, 2007, a copy of which is attached hereto (hereinafter the "Agreement"); and WHEREAS, the COUNTY and SPONSOR desire to amend certain provisions of the October 9, 2007 Agreement, to facilitate the funding and reimburscment process for this State Housing Initiative Partnership (SHIP) program. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, the COUNTY and SPONSOR agree as follows: SECTION ONE: Paragraph ill of Ihe October 9, 2007 Agreement is hereby amended to read as follows: ill. TIME OF PERFORMANCE The effective date of this Agreement shall be Julv I. 2007 the date of ElJ(ElwtioR of tRis f.greement, and the services of the SPONSOR shall be undertaken and completed in light of the purposes of this Agreement. SECTION TWO: Paragraph vn c. of the October 9, 2007 Agreement is hereby amended to read as follows: C. AMENDMENTS The COUNTY may, at its discretion, amend this Agreement to conform to changes required by Federal, State, County, or SHIP guidelines, directives, and objectives. Such amendments shall be incorporated by written amendment as a Page I 01'2 Agenda Item No. 16025 February 12, 2008 Page 3 of 21 part of this Agreement and shall be subject to approval of the COUNTY. Except as otherwise provide herein, no amendment to this Agreement shall be binding on either party unless in writing, approved by the COUNTY and signed by each Patty's authorized representativesc. and Aanv modifications to this contract shall be in compliance with the Countv Purchasing Policv and Administrative Procedures in effect at the time snch modifications are authorized. SECTION THREE: The prior attached Exhibit "A" to the October 9, 2007 Agreement is hereby replaced with the attached, Revised Exhibit "A." SECTION FOUR: Thc prior attached Exhibit "B" to the October 9, 2007 Agreement is hereby replaced with the attached, Revised Exhibit "B." SECTION FIVE: All other terms and conditions of the October 9, 2007 Agreement remain unchanged. WITNESS our Hands and Seals on this _day of ,2008. COLLIER COUNTY HOUSING DEVELOPMENT CORPORATION (SPONSOR SEAL) By: KATHY PATTERSON EXECUTIVE DIRECTOR ATTEST: DWIGHT E. BROCK, CLERK BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: , Deputy Clerk By: TOM HENNING, CHAIRMAN Appr ved as to form and legal uff i nty Attorney Page 2 of2 Agenda Item No. 16025 February 12, 2008 Page 4 of 21 AGREEMENT BETWEEN COLLIER COUNTY AND COLLIER COUNTY HOUSING DEVELOPMENT CORPORATION SHIP HOMEBUYER EDUCATION AND COUNSELING CSF A #52.901 rJt+ This Agreement entered into this ~ day of 0c:rD 8 E1<- , 2007, by and between Collier County, a political subdivision of the State of Florida, hereinafter refetTed to as "COUNTY," and Collier County Housing Development Corporation, a private not-for-profit corporation, existing under the laws of the State of Florida, having its principal office at 4779 Enterprise Avenue, Naples, Florida 34104, and its Federal Tax Identification number as 38-3695928, hereinafter referred to as "SPONSOR." WHEREAS, the COUNTY is a participant in the State Housing Initiatives Partnership (SHIP) Program; and WHEREAS, Pursuant to the SHIP Program, the COUNTY is undertaking certain activities to primarily benefit housing for low and very low income persons and neighborhoods; and WHEREAS, the Local Housing Assistance Plan (LHAP) Fiscal Year 2005-2007 was adopted on April 27, 2004 in Collier County Resolution Number 2004-] 55; and WHEREAS, through Resolution No. 2006-269 the Board of County Commissioners adopted a revision to the three year LHAP adding new definitions and new strategies outlining the intended use of SHIP funds for fiscal years 2004-2005, 2005-2006 and 2006-2007; and WHEREAS, the COUNTY and the SPONSOR desire to provide the activities specified in Exhibit "An of this Agreement, in accord with the approved Local Housing Assistance Plan (LHAP); and WHEREAS, the COUNTY desires to engage the SPONSOR to implement such undertakings of the State Housing Initiatives Partnership (SHIP) Program as valid and worthwhile County purposes. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is agreed CCHDC/SHIP 2007 Agreement for Homebuyer Education & Counseling Page I of 15 Agenda Item No. 16025 February 12, 2008 Page 5 of 21 by the Parties as follows: I. DEFlNITIONS (1) (2) (3) (4) (5) (6) (7) (8) "COUNTY" means Collier County, and where applicable, its authorized representative(s). "SHIP" means the State Housing Initiatives Partnership Program of Collier County. "HHS" means the Housing and Human Services Department of Collier County. "SPONSOR" means Collier County Housing Development Corporation. "HHS Approval" means the written approval of Housing & Human Services or designee. "HUD" means the Secretary of the U.S. Department of Housing and Urban Development or a person authorized to act on its behalf. "Low and very low income persons" means the definition set by HUD. "Project" means the work contemplated to be performed as set forth in Exhibit "A". II. SCOPE OF SERVICES The SPONSOR shall, in a satisfactory and proper manner, as determined by HHS, perform the tasks necessary to conduct the program outlined in Exhibit "A," and shall submit each request for advancement andlor reimbursement of funds using Exhibit "B" along with the monthly and annual submission of Exhibit "C," all of which are attached hereto and made a part hereof. !II. TIME OF PERFORMANCE The effective date shall be the date of execution of this Agreement, and the services of the SPONSOR shall be undertaken and completed in light ofthe purposes of this Agreement. IV. CONSIDERATION AND LIMITATION OF COSTS The SUB. RECIPIENT shall be reimbursed by the COUNTY for allowable costs, determined by COUNTY, in an amount not to exceed THIRTY FIVE THOUSAND AND OO/DOLLARS 1$35,000) for the services described in Exhibit "A." V. NOTICES All notices required to be given under this Agreement shall be sufficient when delivered to HHS at its office, presently located at 3050 North Horseshoe Drive, Suite 110, Naples, Florida 34l04, and to the SPONSOR when delivered to its office at the address listed on page one (1) of this Agreement. VI. SPECIAL CONDITIONS The SPONSOR agrees to comply with the requirements of the SHIP Program as described in the Florida State Statute 420.907 and Chapter 67.37 of the Florida Administration Code. The SPONSOR further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available for specified activities. Page 2 of15 CCHDC/SHIP 2007 Agreement for Homebuyer Education & Counseling Agenda Item No. 16025 February 12, 2008 Page 6 of 21 VII. GENERAL CONDITIONS A. IMPLEMENTATION OF PROJECT ACCORDING TO REQUIRED PROCEDURES The SPONSOR shaH implement this Agreement in accordance with applicable Federal, State, and County laws, ordinances and codes and with the procedures outlined in HHS' Policies and Procedures memoranda. The Federa~ State, and County laws, ordinances and codes are minimal regulations supplemented by more restrictive guidelines set forth by HHS. No payments will be made until approved by HHS or designee. Should a project receive additional funding after the commencement of this Agreement, the SPONSOR shaH notify HHS in writing within thirty (30) days of receiving notification from the funding source and submit a cost allocation plan for approval by HHS or designee within forty-five (45) days of said official notification. B. SUBCONTRACTS ~ Any work or services subcontracted by the SPONSOR shall be specificaHy by written contract or agreement, and such subcontracts shaH be subject to each provision of this Agreement and applicable County, State, and Federal guidelines and regulations. Prior to execution by the SPONSOR of any subcontract hereunder, such subcontracts must be submitted by the SPONSOR to HHS for its review and approval, which will specifically include a determination of compliance with the terms of the attached Work Program set fmih in Exhibit "A." None of the work or services covered by this Agreement, including but not limited to consultant work or services, shall be subcontracted by the SPONSOR or reimbursed by the COUNTY without prior written approval of HHS or his designee. C. AMENDMENTS The COUNTY may, at its discretion, amend this Agreement to conform to changes required by Federal, State, County, or SHIP guidelines, directives, and objectives. Such amendments shall be incorporated by wlitten amendment as a part of this Agreement and shall be subject to approval of the COUNTY. Except as otherwise provided herein, no amendment to this Agreement shall be binding on either party unless in writing, approved by the COUNTY and signed by each Party's authorized representatives. D. INDEMNIFICATION The SPONSOR shall protect, defend, reimburse, indemnify and hold the COUNTY, its agents, its employees and elected officers harmless from and against any and all claims, liability, expense, loss, cost, damages or causes of action of every kind or character, including attorney's fees and costs, whether at trial or appellate levels or otherwise, arising during the performance of the terms of this Agreement, or due to the acts or omissions of the SPONSOR. SPONSOR's aforesaid indemnity and hold harmless obligation, or portion or applications thereof, shall apply to the fullest extent permitted by law. The SPONSOR will hold the COUNTY harmless and will indemnify the COUNTY for funds, which the COUNTY is obligated to refund the Federal Government arising out of the conduct of activities and administration of SPONSOR. .~, CCHDC/SHIP 2007 Agreement for Homebuyer Education & Counseling Page 3 of IS Agenda Item No. 16025 February 12, 2008 Page 7 of 21 E. GRANTEE RECOGNITION All facilities purchased or constructed pursuant to this Agreement shall be clearly identified as to funding source. The SPONSOR will include a reference to the financial support herein provided by HHS in all publications and publicity. In addition, the SPONSOR will make a good faith effort to recognize HHS' support for all activities made possible with funds made available under this Agreement. F. TERMINATION In event of termination for any of the following reasons, all finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports prepared, and capital equipment secured by the SPONSOR with funds under this Agreement shall be returned to HHS or the COUNTY. In the event of termination, the SPONSOR shall not be relieved of liability to the COUNTY for damages sustained by the COUNTY by virtue of any breach of the Contract by the SPONSOR, and the COUNTY may withhold any payment to the SPONSOR for set-off purposes until such time as the exact amount of damages due to the COUNTY from the SPONSOR is determined. 1. TERMINATION FOR CAUSE If through any cause either party shall fail to fulfill in timely and proper manner its obligations under this Agreement, or if either party shall violate any of the covenants, agreements, or stipulations of this Agreement, either party shall thereupon have the light to terminate this Agreement in whole or part by giving wtitten notice of such termination to the other party and specifying therein the effective date of termination. 2. TERMINA nON FOR CONVENIENCE At any time during the term of this Agreement, either party may, at its option and for any reason, tenninate this Agreement upon ten (10) working days written notice to the other party. Upon termination, the COUNTY shall pay the SPONSOR for services rendered pursuant to this Agreement through and including the date of termination. 3. RIGHT TO REVIEW AND ADJUST The SPONSOR agrees that the COUNTY, by and through its Purchasing or Risk Management Department, in cooperation with Housing and Human Services, reserves the right to periodically review, modify, reject or accept any required policies of insurance, including limits, coverage's, or endorsements, herein from time to time throughout the life of this Agreement. The COUNTY reserves the right, but not the obligation, to review and reject any insurer providing coverage because of its poor financial condition or failure to operate legally. G. INDEPENDENT AGENT AND EMPLOYEES The SPONSOR agrees that, in all matters relating to this Agreement, it will be acting as an independent agent and that its employees are not Collier County employees and are not subject to the COUNTY provisions of the law applicable to County employees relative to employment, hours of work, rates of compensation, leave, unemployment compensation and employee benefits. CCHOC/SHIP 2007 Agreement for Homebuyer Education & Counseling Page 4 of 15 Agenda Item No. 16025 February 12, 2008 Page 8 of 21 VI![. ADMINISTRATIVE REQUIREMENTS A. FINANCIAL MANAGEMENT The SPONSOR agrees to comply with OMB Circular A -110 (Unifonn Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and other Non-Profit Organizations) and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. B. DOCUMENTATION AND RECORD - KEEPING I. The SPONSOR shall maintain all records required by the SHIP Regulations. 2. All reports, plans, surveys, infonnation, documents, maps, and other data procedures developed, prepared, assembled, or completed by the SPONSOR for the purpose of this Agreement shall be made available to the COUNTY by the SPONSOR at any time upon request by the COUNTY or HHS. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to HHS if requested. In any event the SPONSOR shall keep all documents and records for three (3) years after expiration of this Agreement. 3. SPONSOR shall submit monthly r~orts while work is underway and if applicable annual beneficiary reports by July 30' , to HHS using Exhibit "C". C. PURCHASING All purchasing for services and goods, including capital equipment, shall be made by purchase order or by a written contract and in conformity with the procedures prescribed by the Federal Management Circulars A-llO, A-In, 24 CFR Part 84, and 24 CFR Part 85, which are incorporated herein by reference. D. REPORTS. AUDITS. AND EVALUATIONS Advance payments and/or reimbursement will be contingent on the timely receipt of complete and accurate reports required by this Agreement, and on the resolution of monitoring or audit findings identified pursuant to this Agreement. E. ADDITIONAL HHS. COUNTY, AND SHIP REQUIREMENTS HHS shall have the right under this Agreement to suspend or tenninate advance payments and reimbursement until the SPONSQR complies with any additional conditions that may be imposed by HHS, the COUNTY, or SHIP at any time. F. AUDITS AND INSPECTIONS AND MONITORING At any time during normal business hours and as often as HHS, the COUNTY, or the Florida Housing Finance Corp. may deem necessary, there shall be made available by the SPONSOR to HHS, the COUNTY, or the Florida Housing Finance Corp. (FHFC) for examination all its records with respect to all matters covered by this Agreement. The SPONSOR agrees to comply with the provisions of the Single Audit Act of 1984, ~s amended, as it pertains to this Agreement and any subcontracts entered into under thiS CCHDC/SHIP 2007 Agreement for Homebuyer Education & Counseling Page 5 of 15 Agenda Item No. 16025 February 12, 2008 Page 9 of 21 Agreement. This will require the SPONSOR to submit a single audit, including any management letter, made in accordance with the general program requirements of OMB Circulars A-110 (Uniform Administrative Requirement for Federal Grants), A-122 (Cost Principles for Non-Profit Organizations), A-I33 (Audits of State, Local Governments, and Non-Profit Organizations), and other applicable regulations within one hundred and eighty (I80) days after the end of any fiscal year covered by this agreement in which SHIP funds are expended. Said audit shall be made by a Certified Public Accountant of the SPONSOR's choosing. The SPONSOR shall provide such audit to HHS. In the event the SPONSOR anticipates a delay in producing such audit or audited financial statements, the SPONSOR shall request an extension in advance of the deadline. The cost of said audit shall be borne by the SPONSOR. In the event the SPONSOR is exempt from having an audit conducted under A-133 (Audits of State, Local Governments, and Non-Profit Organizations), the COUNTY reserves the right to require submission of audited financial statements and/or to conduct a "limited scope audit" of the SPONSOR as defined in A-133. The COUNTY will be responsible for providing technical assistance to the SPONSOR, as deemed necessary by the COUNTY Collier County Housing and Human Services is responsible for monitoring sub-l,'fantees to provide reasonable assurance that they expcnd grant awards in compliance with State and contractual requirements. G. GRANT CLOSEOUT PROCEDURES SPONSOR's obligation to the COUNTY shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but not limited to; sale and occupancy of the unit, making final payments, disposing of program assets (including the relum of all unused materials, equipment, unspent cash advances, prol,'fam income balances, and receivable accounts to the COUNTY), and detennining the custodianship of records. IX. OTHER PROGRAM REOUIREMENTS A. PROGRAM BENEFICIARIES One Hundred percent (100%) of the beneficiaries of the project funded through this Agreement must be low and moderate income persons. The project funded under this Agreement shall assist beneficiaries for the term of the assistance, as designated in Exhibit A of this Agreement. The SPONSOR shall provide written verification of compliance to HHS, on an annual basis, upon HHS's request. B. EVALUATION AND MONITORING The SPONSOR agrees that HHS will carry out periodic monitoring and evaluation activitles as determined necessary by HHS or the COUNTY and that the continuation of this Agreement is dependent upon satisfactory evaluation conclusions based on the terms of this Agreement, comparisons of planned versus actual progress relating to projecl scheduling, budgets, audit reports, and output measures. The SPONSOR agrees to furnish upon request to HHS, the COUNTY or the COUNTY's designees and make copies or transcriptions of such records and information, as is determined necessary by HHS or the COUNTY. The SPONSOR shall, upon the request of HHS, submit information and status reports required by HHS, the COUNTY on forms approved by HHS to enable HHS to evaluate said progress and to allow for completion of reports required of HHS by SHIP. Thc SPONSOR shall allow HHS to monitor the SPONSOR On site. Such site visits may be scheduled or unscheduled as determined by HHS CCHDC/SHIP 2007 Agreement for Homebuyer Education & Counseling Page 6 of 15 Agenda Item No. 16025 February 12, 2008 Page 10 of 21 and Florida Housing Finance Corporation. C. CONFLICT OF INTEREST The SPONSOR covenants that no person who presently exercises any functions or responsibilities in connection with the Project, has any personal financial interest, direct or indirect, in the target areas or any parcels therein, which would conflict in any manner or degree with the performance of this Agreement and that no person having any conflict of interest shall be employed by or subcontracted by the SPONSOR. Any possible conflict of interest on the part of the SPONSOR or its employees shall be disclosed in writing to HHS provided, however, that this paragraph shall be interpreted in such a manner so as not to unreasonably impede the statutory requirement that maximum opportunity be provided for employment of and participation of low and very low-income residents of the project target area. D. PUBLIC ENTITY CRIMES As provided in F.S. 287.133 by entering into this Agreement or performing any work in furtherance hereof, the SPONSOR certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the 36 months immediately preceding the date hereof. This notice is required by F,S. 287.133 (3)(a). E. DRUG-FREE WORKPLACE REOUlREMENTS The SPONSOR, as a condition of being awarded, must certify that they will provide drug-free workplaces in accordance with the Drug-Free Workplace Act of 1988 (42 U.S.C. 701) and with HUD's rules at 24 CFR Part 24, subpart F. - F. CERTIFICATION REGARDING LOBBYING The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No SHIP/STATE appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any SHIP/STATE contract, the making of any SHIP/STATE grant, the making of any SHIP/STATE loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any SHIP/ST ATE contract, grant, loan, or cooperati ve agreement. 2. If any funds other than SHIP/ST ATE appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this SHIP/STATE contract, grant, loan, or cooperative agreement, the undersigned shall completc and submit Standard Forrn-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. CCHDC/SHIP 2007 Agreement for Homebuyer Education & Counseling Page 7 of 15 Ii II rl .. fi II 1 I I 'I I I I I I I I I I I I I Agenda Item No. 16D25 February 12, 2008 Page 11 of21 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, sub grants, and contracts under grants, loans, and cooperative Agreements) and that all SPONSORS shall certify and disclose accordingly. X. SEVERABILITY OF PROVISIONS If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby if such remainder would then continue to conform to the terms and requirements of applicable law. XI. COUNTERPARTS OF THE AGREEMENT This Agreement, consisting of fifteen (15) enumerated pages, which include the exhibits referenced herein, shall be executed in two (2) counterparts, each of which shall be deemed to be an original, and such counterparts will constitute one and the same instrwnent. CCHDC/SHIP 2007 Agreement for Homebuyer Education & Counseling Page 8 of 15 Agenda Item No. 16D25 February 12, 2008 Page 12 of 21 XII. ENTIRE UNDERSTANDING This Agreement and its provisions merge any prior agreements, if any, between the parties hereto and constitutes the entire understanding. The parties hereby acknowledge that there have been and are no representations, warranties, covenants, or undertakings other than those expressly set forth herein. WITNESS our Hands and Seals on this -1-day of b Cr~H ,200ft (SPONSOR SEAL) COLLIER COUNTY HOUSING DEVELOPMENT CORPORATION BY:~~~ KA HY PATTERSON, EXECUTIVE DIRECTOR A TTEST:.;~,,"".~l' ~I'I() DWIQ~'E.~~.R~~K{~,LERK .; f:~/ ,.'.} </i'; :.:l~ . "', .~ - , 'j - By:".,..',. .'. {rli."aMor~itil _ ~ '~'U" .. " Ii-;}./:.'"..:.. :":@' ' , 19l1A'tu,.. ~.v . I': .,~z . Ap leg BOARD OF COUNTY COMMISSIONERS o~;~ J' S COLETTA, CHAIRMAN BY: CCHDClSHIP 2007 Agreement for Homebuyer Education & Counseling Page 9 of 15 Agenda Item No. 16D25 February 12. 2008 Page 13 of21 EXHIBIT "A" SCOPE OF SERVICES COLLIER COUNTY HOUSING DEVELOPMENT CORPORATION SHIP HOMEBUYER EDUCATION AND COUNSELING 1. THE SPONSOR AGREES TO: A. PROJECT SCOPE: The nonprofit is requesting SHIP funding for a Homebuyer Education and Counseling and Foreclosure Prevention Counseling Program. This program will be for residents of Collier County and will consist of homebuyer education and one-to-one counseling for potential new homebuyers in Collier County Another component will be the Foreclosure counseling for households that are in a financial crisis and are at risk of losing their home to foreclosure. The SPONSOR agrees to complete the following: a. Approved evaluation/survey for each class participant with a monthly monitoring report. b. Conduct eight (8) classes per year, consisting of 2 nights (Intro to Home Ownership and Closing and Maintenance) for a total of 16 workshops in various locations in Collier County including Golden Gate, North Naples, East Naples, Copeland and perhaps Everglades City. c. Reach 225 attendees per year. . d. 50% of attendees to receive SHIP financing. The SPONSOR will be responsible for providing supporting documentation for services when a request for payment is made to HHS. The SPONSOR further agrees that HHS, in consultation with any parties HHS deems necessary, shall be the final arbiter on the SPONSOR's compliance with the above. B. BUDGET: Line Item: SHIP Funds Salaries Office Rent Supplies Printing/Manuals Utilities Copy services, postage, travel Class Space (in-kind) Food & Refreshments (in-kind) Volunteers (in-kind) Equipment TOTAL SHIP FUNDS $35,000.00 CCHDCfSHIP Page 10 of 15 2007 Agreement for Homebuyer Education & Counseling Agenda Item No. 16025 February 12, 2008 Page 14 of 21 C. FORMER PROJECTS: Failure to adequately maintain any former CDBG/HOME/SHIP funded projects may result in the delay of processing reimbursement requests for ongoing activities or in the forfeiture of future CDBG/HOME/SHIP funds. D. WORK SCHEDULE: The time frame for completion of the outlined activities shall encompass the dates below: Milestone Deadline Offer Intro to Home Buvers Ed - 8 times October, 2007- June 2008 Offer Closinl! and Maintenance - 8 times October, 2007 - June 2008 Approach lenders offering Foreclosure October, 2007 - June, 2008 Prevention - 6 lenders Report to Collier County Loan Consortium October, 2007 - June, 2008 - 3 times Offer Foreclosure Prevention counseling October, 2007 - June, 2008 for clients Please note that if any of these activities exceed the timeline by two months a revised work schedule must be submitted to the Housing and Human Services Department at which time the agreement has to be amended and submitted to Bee for approval E. REPORTS: The SPONSOR shall submit detailed monthly progress reports to HHS outlining the status of specific activities under the project. Each report must account for the total activity for which the SPONSOR is reimbursed with SHIP funds, in part or in whole, and which is required in fulfillment of their obligations regarding the Project. The progress reports shall be used as an additional basis for HHS' approval of invoices, etc. for reimbursement. Annually the Participant Information Form will be used in conjunction with the SHIP Annual Progress Report and will be submitted to HHS until the affordability period is met. F. PAYMENT SCHEDULE: Payment will be rendered to the organization upon conclusion and documentation of conducting the class. Documentation shall include the class roster, sign in sheet and evaluation for each participant. Final class payment will be tied to reaching participation numbers. $1500 per class for 16 classes = $24,000 Payment will be rendered on a monthly basis for foreclosure prevention presentations and counseling. Documentation to include individual, dated qualification sheet and action steps for client or follow-up memo or letter with date and person from lending institution. $1000 per lending institution meeting (not to exceed) = $6000 $50 per individual counseling session (not to exceed) = $3800 Written reports to Collier County Loan Consortium - 3 times/ $400 each report CCHDC/SHIP 2007 Agreement for Homebuyer Education & Counseling Page II of 15 Agenda Item No. 16025 February 12, 2008 Page 15 of 21 EXHIBIT "B" COLLIER COUNTY HOUSING AND GRANTS REQUEST FOR PAYMENT SECTION I: REQUEST FOR PAYMENT SPONSOR Name: Collier Countv Housing Development Corporation SPONSOR Address: 4779 Enterprise Avenue. Naples. FL 34104 Project Name: Homebuver Education and Counseling Project No: SHIP Payment Request # Dollar Amount Requested: $ SECTION II: STATUS OF FUNDS 1. Grant Amount Awarded $ $ 35.000 2. Sum of Past Claims Paid on this Account 3. Total Grant Amount Awarded Less Sum Ofpast Claims Paid on this Account $ $ $ 4. Amount of Previous Unpaid Requests 5. Amount of Today's Request 6. Current Grant Balance (Initial Grant Amount Awarded Less Sum of all Requests) $ 7. If applicable amount held as retainage to date by the County, if not retained by the sub-recipient. $ I certify that this request for payment has been drawn in accordance with the terms and conditions of the Agreement between the County and us as the SPONSOR. I also certify that the amount of the Request for Payment is not in excess of current needs. Signature Date Title Authorizing Grant Coordinator Supervisor Dept Director (approval authority under $14,999) (approval required $15,000 and above) CCHDC/SHIP 2007 Agreement for Homebuyer Education & Counseling Page 12 of 15 Agenda Item No. 16025 February 12,2008 Page 16 of 21 EXHIBIT "C" SHIP MONTHLY PROGRESS REPORT Complete form for past month and submit to Housing & Human Services sta.IJby the Id" of the following month. Status Report for Month of Submittal Date: Project Name Homebuver Education and Counseling Project Number SHIP Activity Number SPONSOR: Collier County Housing Develo1?ment Corporation Contact Person Kathy Patterson. Executive Director Telephone: (239) 434-2397 Fax: (239) 430-2387 E-mail: kpatterson@collierchdc.org 1. Activity Status/Milestones (describe any action taken, relating to this project, during the past month): 2. What events/actions are scheduled for the next two months? 3. Describe any affirmative marketing you have implemented regarding this project. Please list and attach any recent media coverage of your organization relating to this project. 4. List any additional data relevant to the outcome measures listed on the application for this project. S. Identify any potential issues that may cause delay. CCHDC/SHIP 2007 Agreement for Homebuyer Education & Counseling Page 13 of 15 Agenda Item No. 16025 February 12, 2008 Page 17 of 21 Name of Participant, Name of Date of Race Ethnicity class class Address & Phone Number (see definitions (see definitions on following 011 following page) page) I 6. New participants enrolled this month (if applicable): I i I I , II I , I I I 7. For projects that serve a particular clientele, please complete the following information by entering the I appropriate number in the blank spaces and in the chart below. Complete the below chart for NEW clients I served this month. DO NOT DUPLICATE clients served in previous months. You may provide data by I either households or persons served. However, if one person received TWO services this counts as TWO SERVICE UNITS: TOTAL BENEFICIARIES This project benefits households or persons. Please circle one category (either "households" or "persons"). Enter the number of beneficiaries in the blank space and in box" 1. " INCOME Of the households or persons assisted, are extremely low-income income (0-30%) of the current Median Family Income (MFI). Enter this number in box "2. " Of the households or persons assisted, are very low-income (31-50%) of the cun-ent Median Family Income (MFI). Enter this number in box "3. " Of these households or persons assisted, Income (MFI). Enter this number in box "4." are low-income (51-80%) ofthe cun-ent Median Family NOTE: The total of boxes 2, 3 and 4 should equal the number in box 1. FEMALE HEAD OF HOUSEHOLD This project assisted in box" 5" below. Female Head of Households REGARDLESS of income. Enter this number BOX I BOX2 BOX] BOX4 BOX5 Total Number of Extremely VCIY Low Income Femn!eHe[ldof Housellolds 01' Persolls Low Income Low Income (51~80%) Household Assisted (0-30%) (31-50%) CCHDC/SHIP 2007 Agreement for Homebuyer Education & Counseling Page 140f15 Agenda Item No. 16D25 February 12, 2008 Page 18 of 21 REVISED EXHIBIT "A" SCOPE OF SERVICES COLLIER COUNTY HOUSING DEVELOPMENT CORPORATION SHIP HOMEBUYER EDUCATION AND COUNSELING I. THE SPONSOR AGREES TO: A. PROJECT SCOPE: The nonprofit is requesting SHIP funding for a Homebuyer Education and Counseling and Foreclosure Prevention Counseling Program. This program will be for residents of Collier County and will consist of homebuyer education and one-to-one counseling for potential new homebuyers in Collier County Another component will be the Foreclosure counseling for households that are in a financial crisis and are at risk of losing their home to foreclosure. The SPONSOR agrees to complete the following: a. Appro'lea Class evaluation/slifvey ffif eacE. elaGs partieipaflt summarv must be submitted to HHS with a monthly monitoring report. b. Conduct eight (8) elasses workshops per year, consisting of 2 nights (Intro to Home Ownership and Closing and Maintenance) for a total of ]6 classes worksbsps or 8 workshops in various locations in Collier County including Golden Gate, North Nap]es, East Naples, Copeland and perhaps Everglades City. c. Reach 225 attendees per year. d. 50% of attendees to receive SHIP financing. The SPONSOR will be responsible for providing supporting documentation for services when a request for payment is made to HHS. The SPONSOR further agrees that HHS, in consultation with any parties HHS deems necessary, shall be the final arbiter on the SPONSOR's compliance with the above. B. BUDGET: Line Item: SHIP Funds Salaries Office Rent Supplies PrintinglManuals Utilities Copy services, postage, travel Class Space (in-kind) Food & Refreshments (in-kind) Volunteers (in-kind) Equipment TOTAL SHIP FUNDS $35,000.00 CCHDCISHIP Page 10 of15 2007 Agreement for Homebuyer Education & Counseling Agenda Item No. 16025 February 12, 2008 Page 19 of 21 C. FORMER PROJECTS: Failure to adequately maintain any former CDBG/HOME/SHIP funded projects may result in the delay of processing reimbursement requests for ongoing activities or in the forfeiture of future CDBG/HOME/SHIP funds. D. WORK SCHEDULE: The time frame for completion of the outlined activities shall encompass the dates below: Milestone Deadline Offer Intro to Home Buvers Ed - 8 times October 2007- June 2008 Offer Closinll and Maintenance - 8 times October 2007 - June 2008 Approach lenders offering Foreclosure October, 2007 - June, 2008 Prevention - 6 lenders Report to Collier County Loan Consortium October, 2007 - June, 2008 - 3 times Offer Foreclosure Prevention counseling October, 2007 - June, 2008 for clients Please note that if any of these activities exceed the timeline by two months a revised work .~chedule must be submitted to the Housing and Hu1lUl1l Services Department at which time the agreement has to be amended and submitted to BCC for approval E. REPORTS: The SPONSOR shall submit detailed monthly progress reports to IlliS outlining the status of specific activities under the project. Each report must account for the total activity for which the SPONSOR is reimbursed with SHIP funds, in part or in whole, and which is required in fulfillment of their obligations regarding the Project. The progress reports shall be used as an additional basis for IlliS' approval of invoices, etc. for reimbursement. Annually the Participant Information Form will be used in conjunction with the SHIP Annual Progress Report and will be submitted to HHS until the affordability period is met. F. PAYMENT SCHEDULE: Payment will be rendered to the organization upon conclusion and documentation of conducting the class. Documentation shall include the class roster, sign in sheet tlfI6 evahlatioR for eaeh flartieiflltRt. Final class payment will be tied to reaching participation numbers. $1500 per class for 16 classes = $24,000 Payment will be rendered on a monthly basis for foreclosure prevention presentations and counseling. Documentation to include individual, dated qualification sheet and action steps for client or follow-up memo or letter with date and person from lending institution. $1000 per lending institution meeting (not to exceed) = $6000 $50 per individual counseling session (not to exceed) = $3800 Written reports to Collier County Loan Consortium - 3 times/ $400 each report CCHDC/SHIP 2007 Agreement for Homebuyer Education & Counseling Page II of 15 Agenda Item No. 16025 February 12, 2008 Page 20 of 21 REVISED EXHIBIT "B" COLLIER COUNTY HOUSING AND GRANTS REQUEST FOR PAYMENT SECTION I: REQUEST FOR PAYMENT SPONSOR Name: Collier Countv Housing Development Corporation SPONSOR Address: 4779 Enterprise Avenue, Naples. FL 34104 Project Name: Homebuver Education and Counseling Project No: SH07-04 Payment Request # Dollar Amount Requested: $ SECTION II: STATUS OF FUNDS I. Grant Amount Awarded $ 35.000 $ $ $ $ 2. Sum of Past Claims Paid on this Account 3. Total Grant Amount Awarded Less Sum Of Past Claims Paid on !his Account 4. Amount of Previous Unpaid Requests 5. Amount of Today's Request 6. Current Grant Balance (Initial Grant Amount Awarded Less Sum of all Requests) $ 7. If Elflplieal3le affiOHAt Aele as [etaillage te eate by tAe CclHnty, if lIet retailleEl by tAe sub reeipiellt. I certify that this request for payment has been drawn in accordance with the terms and conditions of the Agreement between the County and us as the SPONSOR. I also certify that the amount of the Request for Payment is not in excess of current needs. $: Signature Date Title Authorizing Grant Coordinator Supervisor Dept Director (approval authority under $14,999) (approval required $15,000 and above) CCHDC/SHIP 2007 Agreement for Homebuyer Education & Counseling Page 12 of 15 Page 1 of I Agenda Item No. 16D25 February 12, 2008 Page 21 of 21 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16D25 Recommendation that the Board of County Commissioners approves, and authorizes its Chairman to sign, an Amendment to Agreement between Collier County and Collier County Housing Development Corporation (SHIP Homebuyer Education and Counseling) to facilitate an overall analysis and evaluation of the education program. Meeting Date: 2/12/200890000 AM Prepared By Rosa Muoz Grants Management Coordinator Date Community Development & Environmental Services Financial Admin. & Housing 1/28/20084:00:02 PM Approved By Marcy Krumbine Director Date Public Services Housing & Human Services 1/29/2008 12: 16 PM Approved By Jeff Klatzkow Assistant County Attorney Date County Attorney County Attorney Office 1/30/20089:17 AM Approved By Marla Ramsey Public Services Administrator Date Public Services Public Services Admin. 1/30/200810:41 AM Approved By OMS Coordinator Applications Analyst Date Administrative Services information Technology 1/31/20088:34 AM Approved By Sherry Pryor Management & Budget Analyst Date County Manager's Office Office of Management & Budget 1/31/20083:47 PM Approved By James V. Mudd County Manager Date Board of County Commissioners County Manager's Office 2/6/2008 9:57 AM file:1/C:\AgendaTest\Export\ 1 00-February%20 12, %202008\ 16.%20CONSENT%20AGEND... 2/6/2008