Agenda 03/11/2008 Item #16E 3
Agenda Item No. 16E3
March 11, 2008
Page 1 of 7
EXECUTIVE SUMMARY
Recommendation to enter into an Agreement with the Sheriff's Office for the use
of inmate labor.
OBJECTIVE: To obtain approval from the Board of County Commissioners to enter into an
agreement with the Collier County Sheriffs Office for the use of inmate iabor.
CONSIDERATIONS: In an effort to save tax dollars, the Department of Faciiities Management
(under the direction of the County Manager and on behalf of the Board of County
Commissioners) and the Collier County Sheriffs Office have drafted an agreement whereby
inmates (non-violent, minimum-risk offenders who do not present a danger to property or
persons) may provide certain tasks (i.e. cleaning parking decks, cleaning kennels, and washing
cars), under the supervision of a certified correctional officer.
The County will pay for the supervision of these inmates. Supervision costs will vary depending
on the particular deputy/correctional officer assigned to the detail. Assignments will be
authorized through the Facilities Management Department for all BCC departments. The open-
ended agreement can be cancelled by either party with 30 days notice or immediately, if
necessary, with written notice.
The specific responsibilities of each organization are detailed within the attached agreement.
FISCAL IMPACT: Funds for these services will be paid by the department requesting such
services. The cost of these services will differ from year to year, depending on the demand and
will not exceed the budget of the responsible department's cost center.
GROWTH MANAGEMENT IMPACT: There is no impact associated with this Executive
Summary.
LEGAL CONSIDERATIONS: The attached agreement has been prepared and approved for
legal sufficiency by the County Attorney's office.
RECOMMENDATION: That the Board of County Commissioners authorizes the Chairman to
sign the attached agreement with the Collier County Sheriffs Office for inmate labor authorizes
the Facilities Management Director to sign task assignments as described within this summary.
PREPARED BY: Skip Camp, CFM, Director, Department of Facilities Management
Agenda Item No. 16E3
March 11, 2008
Page 2 of 7
Interlocal Agreement by and between
Collier County Board of Commissioners and the
Collier County Sheriff's Office for the use ofInmate Labor
This Agreement is made and entered into by the Collier County Board of Commissioners and the
Collier County Sheriffs Office for the purpose of using inmate labor for Collier County projects
and achieving a public purpose.
WHEREAS, the Collier County Board of County Commissioners desires to use inmate labor as a
cost-saving opportunity to Collier County;
WHEREAS, the Collier County Facilities Management Department and the Collier County
Sheriff s Office in partnership have created a program designed to use inmate labor to provide a
benefit to the community;
WHEREAS, the Collier County Sheriffs Office desires to provide inmate labor to Collier
County to provide constructive/positive experiences for its inmates;
WHEREAS, Chapter 951, Florida Statutes, provides that county prisoners may be used to
perform labor upon the roads, bridges, or other public works of the county which the governing
body determines are necessary for the health safety, and welfare of the county, and as such
Collier County and the Collier County Sheriffs Office find that it is appropriate for the county to
employ inmates on public works projects on which the county would otherwise spend public
funds.
NOW THEREFORE, Collier County ("the County") and the Collier County Sheriffs Office
("CCSO") do enter into the following agreement for the use of inmate labor for appropriate
Collier County projects.
I. TermlRenewal.
This Agreement shall become effective on the date signed by representatives of both
parties. The Agreement shall remain in effect from year to year unless suspended or
terminated by either party.
2. Termination or Suspension of Agreement.
The BCC or the Sheriffs Office may suspend or terminate this Agreement, in whole or in
part, with thirty (30) days written notice to the other party. If appropriate, the Agreement
may be suspended or terminated immediately with written notice.
3. Financial Obligations.
The County shall be responsible for any and all costs associated with this Agreement.
Specifically, the County shall pay the actual costs for CCSO to provide supervision and
transportation for the inmates, including overtime pay if necessary. Further, the County
shall pay each inmate one dollar ($1.00) for each hour worked. Said compensation shall
be credited to the account of the inmate and distributed to offset the cost of sustenance.
Inmate Labor Agreement
Page 2 of 4
Agenda Item No. 16E3
March 11, 2008
Page 3 of 7
4. Collier County Sheriffs Office Responsibilities.
CCSO agrees to provide, or is responsible for, those items delineated as follows:
(a) Provide a CCSO Deputy Sheriff to supervise the inmates at all time while
performing work under this Agreement.
(b) Providing appropriate screening and training for supervising inmates.
(c) Screen inmates for work to be perfomled in order to assign sentenced inmates
who are non-violent, minimum-risk offenders and do not present a danger to
property or persons.
(d) Provide the number of inmates as agreed upon for each job assignment depending
on the specific task to be performed, and provide a list of identifying information
for inmates that worked on each assignment.
( e) Provide necessary transportation and supervision during transportation to and
from the designated work site.
(1) Provide necessary transportation and supervision during transportation from the
designated work site if an inmate presents a disciplinary problem or refuses to
participate in the work.
(g) Administer all disciplinary actions to be taken against inmates for infractions
committed while performing work under this Agreement.
(h) Ensure that the inmates arrive at the designated times for the various job
assignments.
(i) Provide food and drinks for inmate lunches.
U) Provide drinking water for the inmates.
(k) Provide inmates with all personal items of standard CCSO jail uniforms to wear
during the job assignment.
(I) Apprehend escapees and handle problem inmates.
(m) Provide for medical treatment of ill or injured inmates and transportation of such
inmates.
(n) Report all inmate injuries, regardless of how minor in nature, as soon as possible,
to Collier County Department of Risk Management.
(0) In cases of emergency, render first aid, within the scope of the supervisor's
ability, and summon appropriate assistance if needed.
(P) Communicate regularly with the County regarding the work assignment and use
of inmates.
(q) At all times, inmates will remain in the care, custody and control of CCSO.
(r) Provide weekly billing to the Clerk of Courts Office of hours worked by each
inmate (identified by A#), and the actual cost of supervision and transportation.
5. Collier County's Responsibilities
The County agrees to provide, or is responsible for, those items delineated as follows:
(a) Provide CCSO with a schedule of hours that inmates will be needed based on the
specific job assignment.
(b) Provide CCSO with a detailed description of the work assignment so that
appropriate arrangements may be made.
(c) A contact person shall be available by telephone or radio while inmates are on the
work assignment.
Inmate Labor Agreement
Page 3 of 4
Agenda Item No. 16E3
March 11, 2008
Page 4 of 7
(d) Provide all appropriate tools, equipment, materials, personal safety items and
equipment, such as, but not limited to gloves, protective clothing, work boots,
hard hats, etc., necessary and appropriate for performance of the work under this
Agreement.
(e) Ensure that licensing or permits are obtained if required for the work under this
Agreement.
(I) Work closely with CCSO to immediately report any security issues. Report any
escapes, any inappropriate behavior displayed by inmates, or any inmate who fails
to perform tasks in an acceptable manner.
(g) Report all inmate injuries, regardless of how minor in nature, as soon as possible.
Report any medically related complaints made by an inmate as soon as practical.
(h) In cases of emergency, render first aid, within the scope of the supervisor's
ability, and summon appropriate assistance if needed.
(i) Ifnecessary, provide drinking water for inmates.
(j) Provide training and orientate each inmate in the use of equipment and a safety
briefing regardless ofthe prior experience of the inmate.
(k) Communicate regularly with CCSO regarding the work assignment and use of
inmates.
(I) Provide a First Aid Kit to each inmate work squad.
(m) Pay for inmate labor and the supervision and transportation costs III a timely
manner.
6. Workers' Compensation
No inmate who participates in the inmate labor program shall be considered an employee
of Collier County, nor shall such inmate come within any other provision of the Workers'
Compensation Act.
7. Agreement Administration and Contact Information
(a) The Collier County contact person responsible for administration of this
Agreement:
Name: Skip Camp, Director, Facilities Management
Address: 3301 Tamiami Trail, East, Naples, FL 34112
Office number: 239.252.8380 Cell: 239.465.9931
In the alternative, in the case of emergency, please contact:
Operations Center at 239.252.8380
(b) The CCSO' s contact person responsible for the administration of this agreement:
Name: Chief Scott Salley
Address: 3301 East Tamiami Trail, Bldg J
Office number: 239.793.9171
In the alternative, in the case of emergency, please contact:
Captain Christopher Freeman at 239.793.9354
Inmate Labor Agreement
Page 4 of4
Agenda Item No. 16E3
March 11, 2008
Page 5 of 7
8. Work Tasks/Assignments
Assignments will be presented by the County to CCSO with 10 days notice prior to the
start date. The Assignment must be presented in writing and agreed to by both parties
evidenced by signatures. The contact persons identified in nwnber 6 above shall be
authorized to sign the Assignments on behalf of their respective agencies.
9. Liability
Each party shall be liable for its own actions and negligence and, to the extent
permitted by law. Nothing in this agreement shall be a waiver of sovereign
immunity beyond the limits set forth in Florida Statutes, Section 768.28, nor shall
the same be construed to constitute agreement by either party to indemnity the other
party for such other party's negligent, willful or intentional acts or omissions.
PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier
County, Florida, this _ day of , 2008.
ATTEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By:
Deputy Clerk
By:
TOM HENNING, Chairman
By:
DON HUNTER, Sheriff
Collier County, Florida
Approved as to form and
legal sufficiency:
By:
Colleen M. Greene
Assistant County Attorney
By:
Michael Hedberg
Legal Counsel
Collier County Sheriffs Office
Agenda Item No. 16E3
March 11, 2008
Page 6 of 7
Collier County Board of County Commissioners
and the
Collier County Sherriff's Office
Inmate Labor Task Assi!!nment
This task is assigned as part of the Master Agreement between the Collier
County Board of County Commissioners and the Collier County Sheriff's
Office. Please refer to the Agreement for terms and conditions.
Description of the Assignment:
Task to start on (date and time):
Task to end on (date and time):
Signature: Facilities Management Director:
Work Phone Number of the Contact Person:
Cell Phone Number of the Contact Person:
Signature: Collier County Sheriff's Office:
Work Phone Number of the Contact Person:
Cell Phone Number of the Contact Person:
Agreed upon cost:
Comments:
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Page 1 of 1
Agenda Item No. 16E3
March 11, 2008
Page 7 of 7
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16E3
Recommendation to enter Into an Agreement with the Sheriffs Office for the use of Inmate
labor.
Meeting Date:
3/11/2008 90000 AM
Approved By
Skip Camp, C.F.M.
Facilities Management Director
Date
Administrative Services
Facilities Management
2/26/20083:28 PM
Approved By
Lyn Wood
Purchasing Agent
Date
Administrative Services
Purchasing
2/27/20088:23 AM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
2/27/20083:21 PM
Approved By
Len Golden Price
Administrative Services Administrator
Date
Administrative Services
Administrative Services Admin.
2/28/20084:41 PM
Approved By
OMS Coordinator
Applications Analyst
Date
Administrative Services
Information Technology
2/29/2008 8:27 AM
Approved By
Laura Davisson
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
2/29/2008 9:25 AM
Approved By
James V. Mudd
Board of County
Commissioners
County Manager
Date
County Manager's Office
3/31200812:10 PM
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