Agenda 03/11/2008 Item #16D 1
Agenda Item No. 16D1
March 11, 2008
Page 1 of 5
EXECUTIVE SUMMARY
Recommendation to accept funding from the 4-H Foundation Clubs, Inc. in the
amount of $38,000 for the 4-H Outreach Program managed by the Collier County
University of FloridallFAS Extension Department and approve a budget
amendment in the amount of $14,000.
OBJECTIVE: To accept funds in the amount of $24,000 from the 4-H Foundation Clubs, Inc. to
partially fund a full time 4-H Outreach Coordinator position and to accept additional funds from
the 4-H Foundation Clubs, InC. in the amount of $14,000 to fund a temporary Outreach
Coordinator in the Collier County University of Florida/lFAS Extension Department.
CONSIDERATIONS: During the FY 2001 budget process, funding from the 4-H Foundation
Clubs, Inc. was first recognized to support the funding of the 4-H program within the Collier
County University of Florida/IFAS Extension Department. Funding has been received in each
year since and has been incorporated into the budget process for each County fiscal year. A
total of $122,000 has been received over the last several years.
The Outreach Coordinator became a full time, exempt employee effective 9/30/06. The County
paid the difference in salary and provided benefits to supplement the $24,000 donation.
Additionally, this year, the 4-H Foundation Clubs, Inc. has provided additional support of
$14,000 to fund a temporary Outreach Coordinator to go into the public school system with a
special emphasis program, Tropicana Public Speaking, through the Collier County University of
Florida/IFAS Department.
FISCAL IMPACT: Funding for FY 07-08 of $24,000 was included in the Extension
department's project budget for 4-H outreach. The additional $23,240 needed for the full time
position's salary and benefits was approved in the 07-08 general budget The additional funding
of $14,000 will be another 4-H outreach project in Extension department's project budget to
recognize the additional revenues and appropriate expenditures.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with
his request.
RECOMMENDATION: To accept funding from the 4-H Foundation Clubs, Inc. in the
amount of $38,000 for the 4-H Outreach Program managed by the Collier County
University of Florida/IFAS Extension Department and approve a budget amendment in
the amount of $14,000.
Prepared by: Linda Hetrick Administrative Secretary
University of Florida /IFAS Extension
Date: February 11, 2008
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Agenda Item No. 16D1
March 11, 2008
Page 2 of 5
UNITED WAY OF COLLIER COUNTY
AGENCY AGREEMENT
This agreement is made effective on. January it, 2008
Collier County, Inc. (UNITED WAY) and
4H Club Foundation (Collier County)
, between the United Way of
(AGENCY).
The UNITED WAY is a charitable organization dedicatcd to developing financial resources
needed tOl1leet the human services needs of the Community. The AGENCY is a charitable
arganizatian, qualified under the Internal Revenue Code 501(c)(3) rules and regulations and the
laws of the state of Flarida, providing valuable human services to the community. The AGENCY
desires to became a participating UNITED WAY member agency and to receive funds from the
UNITED WAY. In order to best meet the goals and purposes of the AGENCY and the UNITED
WAY, each will enter into. this agreement and will be bo.und by Its terms for a period of one year
from the date first entered above. . .
I. The AGENCY agrees:
1. To. become a participating UNITED WAY member agency and cooperate with ather member
agencies to eliminate duplication ofhealtnand human services, secure economic efficiency,
promote the best intercsts of health and human services in Collier County, Florida;
2. To accept the annual funds allocation in the amount o.f $38,000 which will be
allocated quarter,ly and subject to any restrietio.ns, perfo.rmance requirements.o.nthe ,AGENCY o.r
designatiol)s of those funds as described in the attached,exhibit "A",allocatiqn's notifioation .
letter, and agr,ees and understands that this, agreenlent in earp orates by reference allapplicatio.ns
materials and documentation submitted bythc agency; .
3.To operate under supervisian ofa volunteer Board of Directors (which must include at least o.ne
. representative who. is a Collier County resident' and whioh may not include any compensated
staft) that shall have meetings scheduled at least quarterly;
4. To maintain suchboo.ks. o.f account and records as arc necessary to produce to the UNITED
WAY any information requested pertaining to the AGENCY'S servicesandlor finances, and
provide independently audited financial statements to UNITED WA Y on an annual basis.
5. To grant access to its books of account and recards for examination by authorized
representatives of the UNITED WAY and promptly comply with requests by the UNITED,
WAY'S Executive Director for written informatio.n or reparts pertaining to. the agency, its
services and its financcs;
6. To. annually submit a budget estimate to the UNITED WAY as requested in the UNITED
WAY'S agency and budget review process, under the format requested by UNITED WAY;
7. To. advisc the UNITED. W ^ Y o.f scheduled dates, times .and locations of its Baard of dircctprs
meetings, ,both regular and specially called, and allow the designated UNITED WA Y liiiiso..illO
attend such meetings and provide to. the liaisan all those materials supplied to the.Board of
members; .
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Aaen::;a item No. '1601
~ March 11, 20G8
Page 3 of 5
8. To participate in the UNITED WAY'S fundraising campaign and cooperate in publicizing the
work of the AGENCY and of the UNITED WAY in the community,
II. The UNITED WAY agrees:
"
I. To accept the AGENCY as a participating UNITED WAY member agency;
2. To conduct a fundraising campaign beginning with a kick-off event on a date to be determined
by the UNITED WAY in its sole discretion;
3. To designate a volunteer to serve as a liaison bctwcen the UNITED WAY and the
AGENCY;
4.To meet with the AGENCY'S representatives to discuss the AGENCY'S budget;
5.'1'0 appoint a Budget Rcview Commitlee to review the AGENCY'S budget amI funding
requests and recommend to the UNITED W A Y'S Board of Directors an amount' of funds to be
allocated to the AGENCY from the annual fundraising campaign, and;
6. To allocate funds from its fundraising campaign to the AGENCY. The allocation is subject to
change in the solc discretion ofthe UNITED WAY if the UNITED WAY does no( meet its
fundraising drive goal, if the UNITED WAY determines that the AGENCY has not abided by the
terms of this agreement, or for any other reason the UNITED WAY Board of Directors decms
appropriate.
m. The AGENCY shall not:
I. Make any solicitation for funds or conduct any fundraising, including but not limited to ticket
sales, direct mail solicitation, bazaars, dinners, auctions or similar cvents or activities, during the UNITED
W A V'S agency fundraisiJlg prohibition period which will be Oct 1 thru Mov 15 witllOut the
prior \ITitten approval ofthe UNITED WAY, The agency shall be advised of the prohibition period on an
annual basis, which may be subject to change.
2. Accept any funds that are raised in any manner during the UNITED WAY'S fundraising
prohibition period by others acting on the AGENCY'S behalf;
3 ,Expand or institute any program which may add to the financial responsibility of the UNITED
WAY or;
4. Be deemed to have forfeited its separate identity as a result of entering into this agreement.
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Agenda Item No. 16D1
March 11, 2008
Page 4 of 5
IV. Miscellaneous Provisions:
I. Application for waiver of the fundraising prohibition period: Should the AGENCY wish to
request a waiver of the fund raising prohibition period it shall submit a written requcst to the
UNITED WAY Board .of Directors at least sixty (60)dn)'s prior to the prohibition period start
date. Decision to grant the waiver is at the sole discretion of the UNITED WAY Board of
Directors,
2. Sanctions for Violation of Prohibition Period and Appeals Proccss: If the AGENCY violates
the fundraising prohibition period without obtaining a waiver, it will forfeit the following year's
UNITED WAY allocation. The AGENCY may appeal the forfeiture In writing. In the appeal the
AGENCY must also document the financial impact of their fundraising effort that constituted the
violation. The Agency Relations Committee of ON IT ED WAY shall first review the appeal. The
Committee shall make a recommendation to the full Board of Directors of theUNlTED WAY as
to what action to take on the appeal. The appcalshall be evaluated by the Board of Directors of
the UNITED WAY at the next regularly scheduled Board Of Directors meeting and a decision
rendered on a majority vote of those present. The decision of the BoardofDirecJo~s shall be final.
3. This agreement incorporates by reference all budget review application materials and
commcnts made by the Budget Review Committee to the AGENCY. Should any ofthcso
materials be found to contain a material misrepresentation of the condition of the AGENCY or
the work it performs, such material misrepresentation may be dcemcd by thc UNITED WAY to
be a breach of this Agreement.
By affixing their signaturcs below, the persons signing affirm that this agreement has been duly
accepted by the Board of Directors of the AGENCY and the Board of Directors of the UNITED
WAY, each of which agrees to be bound by its terms.
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UNITED WAY / _<
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By lis: /~ /J,/i~:;;
< President
ByItS:~~r
AGENCY
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Chief Volunteer 0 leer
pr",;S" &......'-
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By Its :
Oy Its:
~ 4-~ A'tle"~
ChiefEmployed Officer
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Page I of I
Aoenda Ilem No. 1601
- March 11. 2008
Page 5 of 5
COLLIER COUNTY
BOARD OF COUNTY cor~MISSIONERS
Item Number:
Item Summary:
1601
Meeting Date:
Recommendation to accept funding from the 4-H Foundation Clubs. Inc. in the amount of
$38.000 for the 4-H Outreach Program managed by the Collier County University of
FloridaJIFAS Extension Department and approve a budget amendment in the amount of
$14,000
3/11/2008 90000 AM
Prepared By
Saundra Lockwood
Administrative Assistant
Date
Public Services
University Extension
1111/200810:12:36 AM
Approved By
Robert Halman
Director
Date
Public Services
University Extension Services
1/11/2008 11 :52 AM
Approved B)'
Marla Ramsey
Public Services Administretor
Date
Public Services
Public Services Admin.
1/31/200812:42 PM
Approved By
Sher.ry Pryor
Management & Budget Anal}'st
Date
County Manager's Offi:e
Offi:e of Management & Budget
2/15/200811 :03 AM
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
2/16/20089:18 AM
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