Agenda 05/13/2008 Item #16F 5
Agenda Item No. 16F5
May 13. 2008
Page 1 of 26
EXECUTIVE SUMMARY
Recommend approval of amendments to TDC Category Band C Grant
Agreements for FY 08 to remove the requirement for matching funds
OBJECTIVE: Approve amendments to eight (8) FY 08 TDC Category "B" and "C" Grant
Agreement to remove the requirement for "matching funds".
CONSIDERATIONS: In the application and subsequent agreements for the current fiscal year
(FY 08) TDC grants, staff requested the insertion of new language calling for a "dollar for dollar
match", which had not previously been a requirement. What this additional requirement actually
means, for example, is that on a grant of $1 0,000 the grantee must spend a total of $20,000 to get
$10,000 reimbursed. This requirement has caused a significant challenge to many of our small,
non-profit grantee organizations,
We have found that most all of our grantees are not in a financial position to spend a matching
amount of money on the same project requested in the grant application. Staffs intent was only
to clarify that these grants are by reimbursement only, meaning that the grantee must spend the
amount of the approved grant up front, and then request reimbursement for those expenditures
that meet the requirements of the grant. Staff's intent was not to double the amount spent by the
grantee on the same requested project.
The agreements affected by these amendments are between Collier County and United Arts
Council of Collier County, Inc, Marco Island Historical Socicty, Inc, Naples Botanical Garden,
Inc, The Naples Zoo, Inc, Naples Art Association, lnc, Southwest Florida Holocaust Museum,
Inc, The Conservancy of Southwest Florida, Inc and Fliends of Rookery Bay, Inc.
ADVISORY BOARD RECOMMENDATION: This language change was presented to the
Tourist Development Council (TDC) on March 24, 2008 and was unanimously recommended (7-
0) for removal of the "matching funds" language from both the current FY 08 agreements and
the TDC Grant Applications and subsequent agreements for FY 09.
COUNTY ATTORNEY FINDING: The County Attomey has prepared and approved the eight
amendments for form and legal sufficiency.
FISCAL IMPACT: There is no fiscal impact from this action.
GROWTH MANAGEMENT IMPACT: There is no impact to the Grov.1h Management Plan
related to this action.
RECOMMENDA nON: Approval of eight amendments to the FY 08 TDC Grants removing
the "matching funds" requirement and approving a similar change in the FY 09 TDC grant
application form and subsequent agreements, and authorize the County Manager or his designee
to execute the amendments.
PREPARED BY: Jack 'Vcrt, Tourism Diri'ctor
Item Number:
Item Summary:
Meeting Date:
Page 1 of I
Agenda item No. 16F5
May 13, 2008
Page 2 of 26
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
16F5
Recommend approval of amendments to TDe Category Band e Grant Agreements for FY
08 to remove the requirement for matching funds.
5/13/200890000 AM
Prepared By
Jack Wert
County Manager's Office
Tourism Director
Date
Tourism
4/28/20084:01 :39 PM
Approved By
Lyn Wood
Administrative Services
Purchasing Agent
Date
Purchasing
4/29/200811:01 AM
Approved By
Steve Carnell
Administrative Services
Purchasing/General Svcs Director
Date
Purchasing
4/29/20084:37 PM
Approved By
Jack Wert
County Manager's Office
Tourism Director
Date
Tourism
4/30/2008 9:08 AM
Approved By
OMS Coordinator
County Manager's Office
OMB Coordinator
Date
Office of Management & Budget
4/30/2008 1 :27 PM
Approved By
Mark Isackson
County Manager's Office
Budget Analyst
Date
Office of Management & Budget
5/2/20089:18 AM
Approved By
James V. Mudd
Board of County
Commissioners
County Manager
Date
County Manager's Office
5/5/200812:36 PM
file:IIC:\AgendaTest\ExDort\ 1 07-Mav%20 13.%202008\ 16.%20CONSENT%20AGENDA \ 16... 517/2008
,!;,genc3 item r'~o. 16F5
May 13, 2008
F'age 3 of 26
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Friends of Rookerv Bav. Inc.
BID/RFP #:
MOD#: 1
PO#: 4500088011
PROJECT #: _n/a
WORK ORDER #:
DEPARTMENT: Tourism
CONTRACTOR/FIRM NAME: Friends of Rookerv Bav. Inc.
Original Contract Amount:
$ _$25,000
(Starting Point)
Current BCC Approved Amount:
$_$25,000
(last Total Amount Approved by the BCG)
Current Contract Amount:
$ $25,000
--cincluding All Changes Prior To This Modification)
Change Amount:
S_D
Revised ContractIWork Order Amount: $_$25,000
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContracllWor1< Order: S 0
Date of Last BCC ApprovaL912512007
Agenda Item # _16F3
Percentage of the change over/under current contract amount
Formula: (Revised Amcunt I Last BCC approved amount)-1
o
%
CURRENT COMPLETiON DATE (5): ORIGINAL:
CURRENT:
9/3012008
Describe the change(s): Remove the "matching funds" language from the current FY 08 grant ~greement.
Specify the reasons for the change(s) r 1, Planned or Elective r.- 2. Unforeseen Conditions r 3, Quantity
Adjustments r. 4, Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added
r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed:
Grantees are not in a financial position to spend a matchlno amount of funds on the same proiect recuested in
the crant application, These Qrants are bv reimbursement onlY meaninc that the crantee must spend the amount
of the approved arant first, followed bv a reauest for reimbursement for expenditures that meet the Qrant
requirements. Staff's intent was not to double funds spent bv the crantee on the same requested proiect.
This change was requested by: r1Contractor/Consultant rI Owner 1"1 Using Department C CDES
CDesign Professional rlRegulatory Agency (Specify) rOther (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r, Yes
17 No
This form Is to be signed and dated.
APPROVED BY: ~ ~~
Project anagir
,/
Dale:
;,;,h Yf'"
~/~ 5'/0 3'
/
REVIEWED BY:
Date:
Revised 11.19.2007
Agenda Item No
May 13
Page
16F5
2008
of26
FIRST AMENDMENT
2008 TOURISM AGREEMENT BETWEEN COLLIER COUNTY AND
FRIENDS OF ROOKERY BAY, INC.
This First Amendment to the 2008 Tourism Agreement, made this _ day of
. 2008, (hereinafter referred to as "First Amendment"), is entered into by and
between Collier County (hereinafter referred to as "COUNTY'\ and Friends of Rookery Bay, Inc.
(hereinafter referred to as "GRANTTEEU).
WITNESSETH:
WHEREAS, the COUNTY and GRANTEE entered into a 2008 Tourism Agreement dated
September 25, 2007 (the "Agreement") with GRANTEE; and
WHEREAS, the COUN1Y and GRANTEE desire to further amend tne tenns of tne
Agreement.
NOW, THEREFORE, in consideration of valuable consideration and the premises and
mutual covenants hereinafter set forth, the parties agree as follows:
1. Paragraph 2(f) of said Agreement is hereby deleted in its entirety retroactively to the
effective date of the Agreement:
(f) GRANTEE is required to pay matching funds for the Project in the amount of
$25.000 in the form of cash or in-kind contributions. For each request for funds,
GRANTEE shall produce documentation of the cash or in-kind contribution equaling the
sum requested. For in~kind contributions. GRANTEE shall provide a letter from the donor
which explains the contribution and its value. The cash contribution shall not be less than
$18,750.
2. Except as provided herein, the Agreement shall remain in full force and effect.
IN W1TNESS WHEREOF, the parties hereto have caused these presents to be executed by
their duly authorized officers and their official seals, hereto affixed the day and year first written
above.
DATED:
A TrEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
, Deputy Clerk
By:
TOM HENNING, Chainnan
Approved as to form and
legal sufficiency:
Heidi Ashton-Cicko
Assistant County Attorney
@
Agenda Item No 16F5
!\1ay 13 2008
Page of 26
WITNESSES:
(1)
Signature
GRANTEE:
FRlENDS OF ROOKERY BAY, INC.
By:
LOIS SHRAIM, President
Printed/Typed Name
(2)
Slgnature
Printedffyped Name
CPcTDC\l" Amrnd :ZOOg\Fricnd~RookcryBay
Agenda Item t~o. 161'5
May 13, 2008
Page 6 of 26
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Marco Island Historical Soclatv, Inc.
PROJECT #: _nla
BI D/RFP #:
MOD#: 1
PO#: 4500088012
WORK ORDER #:
DEPARTMENT:Tnuri~m
CONTRACTOR/FIRM NAME: Marco Island Histori~'1 Socie'" Inc.
Current BCC Approved Amount:
$ $125,000
(Starting Point)
$ $125,000
-(last Total Amount Approved by the BCC)
Original Contract Amount:
Current Contract Amount:
$_$125,000
(Including All Changes Prior To This Modification)
Change Amount:
Revised ContractIWork Order Amount:
$_0
$ $125,000
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractIWork Order: $ 0
Date of Last BCe Approval_9/2512oo7
Agenda Item # _16F3
Percentage of the change over/under current contract amount
Formula: (Revised Amount I Last BCC approved amount)-l
o
%
CURRENT COMPLETION DATE (5): ORIGINAL:
CURRENT:
9130/2008
Describe the change(s): Remove the "matching funds" language from the current FY 08 grant agreement.
Specify the reasons for the change(s) r 1. Planned or Elective (!. 2. Unforeseen Conditions C 3, Quantity
Adjustments C 4. Correction of Errors (Plans, Specifications or Scope of Work) C 5. Value Added
r 6, Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed:
Grantees are not In a financial position to spend a matchina amount of funds on the same proiect reouested in
the arant application. These arants are bv reimbursement only meanlna that the arantee must spend the amount
of the approved llrant first, followed bv a reauest for reimbursement for expenditures that meet the arant
reaulrements. Staff's Intent was not to double funds spent bv the llrantee on the same reauested proiect.
This change was requested by: rlContractor/Consultant rI Owner 171 Using Department n CDES
CDesign Professional rlRegulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: n Yes
R" No
This fonn is to be signed and dated.
APPROVEDB~ ~:4'/~'
Projec anager
REVIEWED BY: d~ 1{ / ~
n t Specialist
Date 0Jhs
Date: f! ;2 .sJ'C7 8"
Revised 11.19.2007
Agenda item No. 16F5
May 13. 20,]8
Page 7 of 26
FIRST AMENDMENT
2008 TOURISM AGREEMENT BETWEEN COLLIER COUNTY AND
MARCO ISLAND HISTORICAL SOCIETY, INC.
This First Amendment to the 2008 Tourism Agreement, made this _ day of
, 2008. (hereinafter referred to as "First Amendment"), is entered into by and
between Collier County (hereinafter referred to as "COUNTY''), and Marco Island Historical
Society, Inc. (hereinafter referred to as "GRANTTEE").
W ITNES SETH:
WHEREAS, the COUNTY and GRANTEE entered into a 2008 Tourism Agreement dated
September 25, 2007 (the "Agreement") with GRANTEE; and
WHEREAS, the COUNTY and GRANTEE desire to further amend the terms of the
Agreement.
NOW, THEREFORE, in consideration of valuable consideration and the premises and
mutual covenants hereinafter set forth, the parties agree as follows:
1. Paragraph 2(1) of said Agreement is hereby deleted in its entirety retroactively to the
effective date of the Agreement:
(f) GRANTEE is required to pay matching funds for the Project in the amount of
5125,000 in the form of cash or in-kind contributions. For each request for funds,
GRANTEE shall produce documentation of the cash or in~kind contribution equaling the
sum requested. For in-kind contnbutions, GRANTEE shall provide a letter from the donor
which explains the contribution and its value. The cash contribution shall not be less than
$93,750.
2. Except as provided herein, the Agreement shall remain in full force and effect.
fN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by
their duly authorized officers and their official scals, hereto affixed the day and year first v..Titten
above.
DATED:
ATTEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
. Deputy Clerk
By:
TOM HENNING, Cbairman
Approved as to fonn and
legal sufficiency:
@
Heidi Ashton-Cicko
Assistant County Attorney
Agenda Item No. 16F5
May 13, 2008
Page 8 of 26
WITNESSES:
(1)
Signature
GRANTEE:
MARCO ISLAND HISTORlCAL SOCIETY, INC.
PrintcdfTyped Name
By:
Print Name:
(2)
Print Title:
Signature
Priotedffyped Name
C?:'TDC\l. Amend 2008\M1 HiSloricalSoclc:1y
Aas:lca Item hlo, '16F5
~ ['Jay 13 2008
Page 9 oi 26
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Naples Art Association. Inc.
PROJECT #: _n/a
PO#: 4500088069
WORK ORDER #:
BIDlRFP #:
MOD#: 1
DEPARTMENT: Tourism CONTRACTOR/FIRM NAME: Na"les Art Associa~on Inc.
Original Contract Amount: $ _$50,000
(Starting Point)
Current BCC Approved Amount: $_$50,000
(Last Total Amount Approved by the BCC)
Current Contract Amount: $_$50,000
(Including All Changes Prior To This Modification)
Change Amount: $_0
Revised ContractIWork Order Amount:
$_$50,000
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractIWork. Order. $ 0
Date of Last BCC Approval_9125/2007
Agenda Item # _16F3
Percentage of the change over/under current contract amount
Formula: (Revised Amount I Last Bee approved amount)-1
o
%
CURRENT COMPLETION DATE (5): ORIGINAL:
CURRENT:
9/30/2008
Describe the change(s): Remove the "matching funds" language from the current FY 08 grant agreement.
Specify the reasons for the change(s) (' 1. Planned or Elective r. 2. Unforeseen Conditions r 3. Quantity
Adjustments (' 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added
(' 6, Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: Grantees are not in a
financial position to spend a matchlna amount of funds on the same project reQuested in the arant application,
These Qrants are bv reimbursement onlv meanina that the arantee must spend the amount of the approved arant
first, followed bv a reauest for reimbursement for expenditures that meet the arant reQuirements, Staffs intent
was not to double funds spent bv the arantee on the same reauested proiect.
This change was requested by: r1Contractor/Consultant rI Owner 171 Using Department C CDES
LDeslgn Professional r1Regulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
r
Yes
r;; No
This form is to be signed and dated.
APPROVED BY: ~4
Project Manager
REVIEWED BY:
Date ~h-.rk
Date: '(f2:f/(J,f'
Revised I 1.19.2007
Agenda Item No. 16F5
May 13, 2008
Page 10 of 26
FIRST AMENDMENT
2008 TOURISM AGREEMENT BETWEEN COLLIER COUNTY AND
NAPLES ART ASSOCIATION, INC.
TIris First Amendment to the 2008 Tourism Agreement, made this _ day of
. 2008, (hereinafter referred to as "First Amendment"), is entered into by and
between Collier Connty (hereinafter referred to as "COUNTY"), and Naples Art Association, Inc.
(hereinafter referred to as "GRANTTEE").
WITNESSETH:
WHEREAS, the COUNTY and GRANTEE entered into a 2008 Tourism Agreement dated
September 25, 2007 (the "Agreement") with GRANTEE; and
WHEREAS, the COUNTY and GRANTEE desire to further amend the terms of the
Agreement.
NOW, THEREFORE, in consideration of valuable consideration and the premises and
mutual covenants hereinafter set forth, the parties agree as follows:
1. Paragraph 2(f) of said A!:,'Teement is hereby deleted in its entirety retroactively to the
effective date of the Agreement:
(f) GRANTEE is required to pay matching funds for the Project in the amount of
$50,000 in the form of cash or in-kind contributions. For each requr::st for funds,
GRANTEE shall produce documentation of the cash or in-kind contribution equaling the
sum requested. For in~kind contributions, GRANTEE shall provide a letter from the donor
which explains the contribution and its value. The cash contribution shall not be less than
$37,500.
2. Except as provided herein, the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by
their duly authorized officers and their official seals, hereto affixed the day and year first written
above.
DATED:
ATTEST:
DWIGHT E. BROCK, Clerk
BOARD OF COU1'.'TY COMMISSIONERS
COLLIER COUNTY, FLORIDA
, Deputy Clerk
By:
TOM HENNING, Chairman
Approved as to form and
legal sufficiency:
Heidi Ashton-Cicko
Assistant County Attorney
@
WITNESSES:
(I)
GRANTEE:
NAPLES ART ASSOCIATION, INC.
signamre
By:
PrintedITyped Name
FRANK NAPPO, President
(2)
SIgnature
Printedffyped Name
CP:TDC\lA Amend 200l\lNaples Art .'1...,\1\
,~ge~lda It8m hio. 16:=5
!Y18Y 13~ 2008
1'8g8 1Jf 26
,l\genda Item No. 16F5
May 13, 2008
Page 12 of 26
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Naolell Botanical Garden, Inc,
BID/RFP II:
MOD II: 1
POll: 4500088009
PROJECT #: _nla
WORK ORDER II:
DEPARTMENT: Tn"rism
CONTRACTOR/FIRM NAME: Nanles Botanical Garden Inc.
Original Contract Amount:
$_$110,000
(Starting Point)
Current BCC Approved Amount:
$ $110,000
(Last Total Amount Approved by the BCC)
$_$110.000
(Including Ail Changes Prior To This Modification)
Current Contract Amount:
Change Amount:
$_0
$ $110,000
(Including This Change Order)
Revised ContractIWork Order Amount:
Cumulative Dollar Value of Changes to
this ContractIWork Order: $ 0
Date of Last BCC Approval_912512007
Agenda Item # _16F3
Percentage of the change over/under current contract amount
Formula: (Revised Amount I Last BCC approved amount)-l
o
%
CURRENT COMPLETION DATE (S): ORIGINAL:
CURRENT:
913012008
Describe the change(s): Remove the "matching funds" language from the current FY 08 grant agreement,
Specify the reasons for the change(s) r 1, Planned or Elective l!, 2. Unforeseen Conditions r 3. Quantity
Adjustments (" 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5, Value Added
r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative Impacts to the project if this change order were not processed:
Grantees are not In a financial position to spend a match In a amount of funds on the same prolect reauested in
the arant application, These arants are bv reimbursement onlv meanina that the arantee must spend the amount
of the approved arant first, followed bv a reauest for reimbursement for expenditures that meet the arant
reaulrements, Staffs Intent was not to double funds spent bv the arantee on the same reauested proiect.
This change was requested by: [']Contractor/Consultant r! Owner 171 Using Department r CDES
!:Deslgn Professional r1Regulatory Agency (Specify) f':"Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: f':" Yes
R: No
This form is to be signed and dated,
APPROVED BY '----- ~ ~~
Projec Manager .J
REVIEWED BY: ~' 0 I>-tJ-t'f
o t ct Specialist
Date:
.0f/o-r
~(2~OJ?'
Date:
Rcvised 11.19.2007
l\genca Item riD 16 5
May 13 20 g
Page i of 6
FIRST AMENDMENT
2008 TOURlSM AGREEMENT BETWEEN COLLIER COUNTY AND
NAPLES BOTANICAL GARDEN, INC.
This First Amendment to the 2008 Tourism Agreement, made this _ day of
. 2008, (hereinafter referred to as "First Amendment"), is entered into by and
between Collier County (hereinafter referred to as "COln\lY"), and Naples Botanical Garden, Inc.
(hereinafter referred to as "GRANTIEE").
WITNESSETH:
WHEREAS, the COUNTY and GRANTEE entered into a 2008 Tourism Agreement dated
September 25, 2007 (the "Agreement") with GRANTEE; and
WHEREAS, the COUNTY and GRANTEE desire to further amend the terms of the
Agreement.
NOW. THEREFORE, in consideration of valuable consideration and the premises and
mutual covenants hereinafter set forth, the parties agree as follows:
1. Paragraph 2(t) of said Agreement is hereby deleted in its entirety retroactively to the
effective date of the Agreement:
(f) GRANTEE is required to pay matching funds for the Project in the amount of
$110,000 in the form of cash or in-kind contributions. For each request for funds,
GRANTEE shall produce documentation of the cash or in-kind contribution equaling the
sum requested. For in-kind contributions, GRANTEE shall provide a letter from the donor
which explains the contribution and its value. The cash contribution shall not be less than
$82,500.
2. Except as provided herein, the Agreement shall remain in full force and effect.
IN WITNESS 'WHEREOF, the parties hereto have caused these presents to be executed by
their duly authorized officers and their official seals, hereto affixed the day and year fIrst v.rri.rten
above.
DATED:
ATTEST:
DWIGHT E. BROCK, Cleric
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
, Deputy Clerk
By:
TOM HENNING, Chairman
Approved as to form and
legal sufficiency:
~
Heidi Ashton-Cicko
Assistant County Attorney
Agenda Item N.
May 1
Page 1
~
WITNESSES:
(I)
GRANTEE:
NAPLES BOTANICAL GARDEN, INC.
signatw"e
By:
PrintedITyped Name
BRlAN E. HOLLEY, President
(2)
signature
PrintedITyped Name
CP:TOC,j" Amend 200S\Naples llolllnical Gard!:ll
16F5
,2008
of26
Itenl l\jo -: 6 5
1~8Y 13, 20 8
?age:5 of 6
I
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Southwest Florida Holocaust Museum. Inc.
PROJECT #: _nla
BI DfRFP #:
MOD#: 1
PO#: 4500088010
WORK ORDER #:
DEPARTMENT: Tourism
CONTRACTOR/FIRM NAME: Southwest Florida Holocaust Museum Inc.
Original Contract Amount:
$ _$1 00,000
(Starting Point)
Current BCC Approved Amount:
$_$100,000
(last Total Amount Approved by the BCC)
Current Contract Amount:
$ $100,000
0ncluding All Changes Prior To This Modification)
Revised ContractIWork Order Amount:
$_0
$_$100,000
(Includi~9 This Change Order)
Change Amount:
Cumulative Dollar Value of Changes to
this ContractIWork Order: $ 0
Date of Last BCC Approval_9/2512007
Agenda l!em # _16F3
Percentage of the change over/under current contract amount
Formula: (Revised Amount I Last BCC approved amount)-1
o
%
CURRENT COMPLETION DATE (S): ORIGINAL:
CURRENT:
9/30/2008
Describe the change(s): Remove the "matching funds" language from the current FY 08 grant agreement.
Specify the reasons for the change(s) (' 1. Planned or Elective r. 2. Unforeseen Conditions C 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added
C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s),
Identify all negative impacts to the project if this change order were not processed:
Grantees are not in a financial position to spend a matchina amount of funds on the same proiect reauested in
the grant application. These grants are bY reimbursement only meaning that the Qrantee must spend the amount
of the approved arant first. followed by a reauest for reimbursement for expenditures that meet the arant
requirements. Staffs intent was not to double funds spent by the orantee on the same reouested proiect.
This change was requested by: r1ContractorlConsultant rI Owner PI Using Department C CDES
CDesign Professional r1Regulatory Agency (SpecifYI r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
r
Yes
P" No
This form is to be signed and dated,
~.'\ ~~ f~-
APPROVED BY: ~ =::C~(
Project Manager
REVIEWED BY: ~.L~ <u JJ
C~t Specialist
Date:
r~f?6r
~1c,l-V<1R'
Date:
Revised 11.19.2007
Agenda Item N . 16F5
May 1 ,2008
Page 1 . of 26
FIRST AMENDMENT
2008 TOURISM AGREEMENT BETWEEN COLLIER COUNTY AND
SOUTHWEST FLORIDA HOLOCAUST MUSEUM, INC.
This First Amendment to the 2008 Tourism Agreement, made this _ day of
, 2008, (hereinafter referred to as "First Amendment"), is entered into by and
between Collier County (hereinafter referred to as "COUNTY"), and Southwest Florida Holocaust
Museum, Inc. (hereinafter referred to as "GRANTTEE").
WITN E SSE TH:
WHEREAS, the COUNTY and GRANTEE entered into a 2008 Tourism Agreement dated
September 25, 2007 (the "Agreement") with GRANTEE; and
WHEREAS, the COUNTY and GRANTEE desire to further amend the terms of the
Agreement.
NOW, THEREFORE. in consideration of valuable consideration and the premises and
mutual covenants hereinafter set forth, the parties agree as follows:
1. Paragraph 2(t) of said Agreement is hereby deleted in its entirety retroactively to the
effective date of the Agreement:
(f) GRANTEE is required to pay matching funds for the Project in the amoWlt of
$100,000 in the form of cash or in.\cind contributions. For each request for funds,
GRANTEE shall produce documentation of the cash or in~kind contribution equaling the
sum requested. For in.kind contributions, GR..J\NTEE shall provide a letter from the donor
which explains the contribution and its value. The cash contribution shall not be less than
$75,000.
2. Except as provided herein, the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, tbe parties hereto have caused these presents to be executed by
their duly authorized officers and their official seals, hereto affixed the day and year fIrst written
above.
DATED:
ATTEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
COLLIER COUXTY, FLORIDA
, Deputy Clerk
By:
TOM HENNING, Chainnan
Approved as to form and
legal sufficiency:
Heidi Ashton-Cicko
Assistant County Attorney
(vB>
WITNESSES:
(1)
Signature
Printro'T yped Name
(2)
Signature
PrintedfTyped Name
CP:TDC\I- Amend 2008'SWFU1[1loc~useMuseum
,L,genda !1em N 16F5
May -, . 2008
Page i . of 213
GRANTEE:
SOUTHWEST FLORIDA HOLOCAUST MUSEUM,
INC.
By:
Print Name:
Print Title:
Agenda Item No. 16F5
May 13, 2008
Page 18 of 26
CONTRACT/WORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: The Conservancv of Southwest Florida, Inc.
BIDlRFP #:
MOD#: 1
PO#: 4500088192
PROJECT #: _n1a
WORK ORDER #:
DEPARTMENT: Touri.m
CONTRACTOR/FIRM NAME: The Conservancv of Southwest Florida, Inc,
Original Contract Amount:
$ $32,000
(Starling Point)
CUFTent BCC Approved Amount:
$_$32,000
(Last Total Amount Approved by the BCC)
Current Contract Amount:
$ $32,000
0ncluding All Changes Prior To This Modification)
Change Amount:
$_0
Revised ContractIWork Order Amount: $_$32,000
(Including This Change Order)
Cumulative Dollar Value of Changes to
this Contracl/Work Order: $ 0
Date of Last BCC Approval_912512007
Agenda Item # _16F3
Percentage of the change over/under current contract amount
Formula: (Revised Amount / Last BCC approved amount)-1
o
%
CURRENT COMPLETION DATE (5): ORIGINAL:
CURRENT:
9/30/2008
Describe the change(s): Remove the "matching funds" language from the current FY 08 grant agreement.
Specify the reasons for the change(s) r 1, Planned or Elective r.-. 2. Unforeseen Conditions (" 3, Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) (" 5. Value Added
(" 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s),
Identify all negative Impacts to the project if this change order were not processed: Grantees are not in a
financial position to spend a matchina amount of funds on the same proiect reauested In the arant application.
These arants are by reimbursement onlv meanina that the arantee must spend the amount of the approved arant
first. followed bv a reauest for reimbursement for expenditures that meet the arant reauirements. Staff's intent
was not to double funds spent bv the Qrantee on the same reQuested proiect.
This change was requested by: [,:IContractor/Consultant r"I Owner PI Using Department C CDES
CDesign Professional C1Regulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes
R" No
This fonn is to be signed and dated.
~.... J_~'
APPROVED BY: ~..?--f
Project anager
zV,y
Date:
0P;~
'1/2~1o%
REVIEWED BY:
Date:
t SpeCialist
Revised 11.19.2007
!-\gSrlG3 :tem ~j: 16F5
May 1 c 2008
Page ^ : of 26
FIRST AMENDMENT
2008 TOURISM AGREEMENT BETWEEN COLLIER COU:>ITY A:>ID
THE CONSERVANCY OF SOUTHWEST FLORIDA, INC.
This First Amendment to the 2008 Tourism Agreement, made this ~ day of
, 2008, (hereinafter referred to as "First Amendmene'), is entered into by and
bctween Collier County (hereinafter referred to as "COUNTY"), and The Conservancy of
Southwest Florida, Inc. (hereLnafter referred to as "GRANTTEE").
W I TN ES SETH:
WHEREAS, the COUNTY and GRAl\'TEE entered into a 2008 Tourism Agreement dated
September 25,2007 (the "Agreement") WIth GRANTEE; and
WHEREAS, the COUNTY and GRANTEE desire to furthcr amend the terms of the
Agreement.
NOW, THEREFORE, in cGIHllderation -.of valuable consideration and the premises and
mutual covenants hereinafter set forth, the parties agree as follows:
1. Paragraph 2(t) of said Agreement is hereby deleted in its entirety retroactively to the
effective date of the Agreement:
(f) GRANTEE is required to pay matching funds for the Project in the amount of
$32,000 in the fonn of cash or in-kind contribu.tions. For each request for funds,
GRANTEE shall produce documentation of the cash or in-kind contribution equaling the
sum requested. For in-kind contributions, GRA...NTEE shall provide a letter from the donor
which explains the contribution and its value. The cash contribution shall not be less than
$24,000.
2. Except as provided herein, the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by
their duly authorized officers and their official seals, hereto affixed the day and year first written
above.
DATED:
ATTEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
, Deputy Clerk
By:
TOM HENNING, Chairman
Approved as to fonn and
legal sufficiency:
__m__c_~
Heidi Ashton-Cicko
Assistant County Attorney
____I
Agenda Item N 16F5
May 1, 2008
Page 2 of 26
~
WITNESSES:
(I)
signature
GRANTEE:
THE CONSERVANCY OF SOUTHWEST
FLORIDA, INC.
PrintedfTyped Name
By:
Print Name:
(2)
signature
Print Title:
PrintedIT)ped Name
CP:TDC\]. A~d 2008\Conser'\'ancy-SWFl
,6,gen~ja 1;8111 r'~O. "15F5
rviay 13, 2008
Pa'28 21 8f 26
I
I
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
BIDIRFP #:
MOD#: 1
PO#: 4500088013
PROJECT #: _nla
WORK ORDER #:
PROJECT NAME: Naples Zoo, Inc.
DEPARTMENT: Tourism
CONTRACTOR/FIRM NAME: Nanles Zoo Inc,
Original Contract Amount:
$ _$121,000
(Starting Point)
Current BCC Approved Amount:
$ $121,000
(last Total Amount Approved by the BCC)
Current Contract Amount:
$_$121,000
(Including All Changes Prior To This Modification)
Change Amount:
Revised ContractlWor1< Order Amount:
$_0
$_$121,000
(includinJ! This Changa Order)
Cumulative Dollar Value of Changes to
this ContractlWork Order: $ 0
Date of Last BCC Approval_9/2512007
Agenda Item # _16F3
Percentage of the change over/under current contract amount
Formula: (Revised Amount I last BCC approved amount)-l
o
%
CURRENT COMPLETION DATE (S): ORIGINAL:
CURRENT:
9/30/2008
Describe the change(s): Remove the "matching funds" language from the current FY 08 grant agreement.
Specify the reasons for the change(s) r 1. Planned or Elective r. 2. Unforeseen Conditions r 3, Quantity
Adjustments r: 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5, Value Added
r 6. Schedule Adjustments Note: One or more may be checkecl, depending on the nature of the change(s),
Identify all negative impacts to the project If this change order were not processed:
Grantees are not In a financial position to spend a matchina amount of funds on the same proiect reauested in
the arant application. These arants are bv reimbursement onlv meanina that the arantee must seend the amount
of the aeproved arant first. followed bv a reouest for reimbursement for expenditures that meet the arant
reauirements, Staff's intent was not to double funds spent bv the arantee on the same reauested proiect,
This change was requested by: rlContractorlConsultant rl Owner (:'1 Using Department C CDES
C.Oesign Professional r1Regulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
r
Yes
17 No
This form is to ~dated,
APPROVED BY ~ c;c;..~;:::r-
proJec anager (
REVIEWED BY' ~~ I >>/ ~
Con t Specialist
Date:
,0-J/o:?
tj./~.:570o
,
Date:
Revised 11.19.2007
Agenda Item No 16F5
May 13 2008
Page 2 of 26
FIRST AMENDMEl'\T
2008 TOURISM AGREEMENT BETWEEN COLLIER COUXfY
AND THE NAPLES ZOO, INC.
This First Amendment to the 2008 Tourism Agreement, made this ~ day of
, 2008, (hereinafter referred to as "First Amendment"), is entered into by and
between Collier County (hereinafter referred to as "COUNTY"), and The Naples Zoo, Inc.
(hereinafter referred to as "GRANTTEE").
WITNE S SETH:
WHEREAS, the COUNTY and GRANTEE entered into a 2008 Tourism Agreement dated
September 25,2007 (the "Agreement") with GRANTEE; and
WHEREAS, the COUNTY and GRANTEE desire to further amend the terms of the
Agreement.
NOW, THEREFORE, in consideration of valuable consideration and the premises and
mutual covenants hereinafter set forth. the parties agree as follows:
1. Paragraph 2(f) of said Agreement is hereby deleted in its entirety retroactively to the
effective date afthe Agreement:
(f) GRANTEE is required to pay matching funds for the Project in the amount of
$121,000 in the form of cash or in-kind contributions. For each request for funds,
GRANTEE shall produce documentation of the cash or in-kind contribution eq'uaIlng the
sum requested. For in-kind contributions, GRANTEE shall provide a letter from the donor
which explains the contribution and its value. The cash contribution shall not be less than
$90,750.
2. Except as provided herein, the Agreement shall remain in full force and effect.
IN WITNESS \VHEREOF, the parties hereto have caused these presents to be executed by
their duly authorized officers and their official seals, hereto affixed the day and year first written
above.
DATED:
ATTEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
, Deputy Clerk
By:
TOM HEN'-IING, Chairman
Approved as to form and
legal sufficiency:
Heidi Ashton-Cicko
Assistant County Attorney
@
.i",g~nja item f\!o 16F5
May 'i3 2008
Pa-Je 2 of 26
WITNESSES:
(1)
signilnu-e
GRA:-;TEE:
THE :-;APLES ZOO, rNC.
PrintedITyped Name
By:
Print Name:
(2)
Print Title:
signnture
PrintedITyped "ame
CP,TDClj" A~lId 100B\Nallb Zoo
.l\genda Item No. 16F5
May 13, 2008
Page 24 of 26
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: United Arts Council of Collier County, Inc.
PROJ ECT #:
nla
BID/RFP #:
MOD#: 1
PO#: 4500088055
WORK ORDER #:
DEPARTMENT: Tourism
CONTRACTOR/FIRM NAME: United Arts Council of Collier County. Inc.
Original Contract Amount:
$ $21,500
(Starting Point)
Current Bee Approved Amount:
$ $21 ,500
(Last Total Amount Approved by the BCC)
$ $21.500
(Including Ali Changes Prior To This Modification)
Current Contract Am oLlnt
Change Amount
$_0
Revised ContracllWork Order Amount: $ $21,500
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContracllWork Order: $ 0
Date of Last BCC Approval 9/25/2007
Agenda Item # 16F3
Percentage of the change over/under current contract amount
Formula: (Revised Amount I Last BCC approved amount)-1
o %
CURRENT COMPLETION DATE (S): ORIGINAL:
CURRENT: 9/30/2008
Describe the change(s): Remove the "matching funds" language from both the current FY 08 grant agreement.
Specify the reasons for the change(s) r 1, Planned or Elective r. 2, Unforeseen Conditions r 3, Quantity
Adjustments (', 4. Correction of Errors (Plans, Specifications or Scope of Work) (' 5, Value Added
('. 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s),
Identify all negative Impacts to the project if this change order were not processed:
Grantees are not in a financial position to spend a matchinQ amount of funds on the same proiect requested in
the Qrant application. These Qrants are bv reimbursement on'v mean in a that the grantee must spend the amount
of the approved Arant first. followed bv a request for reimbursement for expenditures that meet the arant
reaulrements, Stsff's Intent was not to double funds spent bv the grantee on the same reauested prolect.
this change was requested by: r1Contractor/Consultant rI Owner PI Using Department C CDES
rOes;gn Professional C1Regulatory Agency (Specify) rOther (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
ryes
P" No
This form is to be signed and dated.
APPROVED BY: ~~~
Project Manager
Date: t.f 140 F
I
Date: <<,Ie} q7o/T
REVIEWED BY:
Revised 11.19.2007
/\:J9nja Item hio. : 6 5
'" May 13, 20 8
Page 25 of 6
FIRST AMENDMENT
2008 TOURISM AGREEMENT BETWEEN COLLIER COUNTY AND
UNITED ARTS COUNCIL OF COLLIER COUNTY, INC.
This First Amendment to the 2008 Tourism Agreement, made this _ day of
, 2008, (hereinafter referred to as "First Amendment"), is entered into by and
between Collier County (hereinafter referred to as "COUNTY"), and United Arts Council of Collier
COlUlty, Inc. (hereinafter referred to as "GRANITEE").
W ITNE SS ETII:
WHEREAS, the COUNTY and GRA.NTEE entered into a 2008 Tourism Agreement dated
September 25, 2007 (the" Agreement") with GRANTEE; and
\VHEREAS, the C01)NTY and GRANTEE desire to further amend the terms of the
Agreement.
NOW, THEREFORE, in consideration of valuable consideration and the premises and
mutual covenant" hereinafter set forth, the parties agree as follows:
1. Paragraph 2(f) of said Agreement is hereby deleted in its entirety retroactively to the
effective date of the Agreement:
(1) GR<\NTEE is required to pay matching funds for the Project in the amount of
$21,500 in the form of cash or in-kind contributions. For each request for funds,
GRANTEE shall produce documentation of the cash or in-kind contribution equaling the
swn requested. For in-kind contributions, GRA~TEE shall provide a letter from the donor
which explains the contribution and its value. The cash contribution shall not be less than
$\6,125.
2. Except as provided herein, the Agreement shan remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by
their duly authorized officers and their official seals, hereto affixed the day and year first written
above.
DATED:
ATTEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
TOM HENNING, Chairman
, Deputy Clerk
Approved as to form and
legal sufficiency:
~
Heidi Ashton-Cicko
Assistant County Attorney
WITNESSES:
(I)
signature
Printedffyped Name
(2)
Signature
PrintedITYJX:d Name
CP:TOOI" Amend 2008 Unite\! Arts Council
.l\genda Item r"o.16F5
May 13,,2008
Page 26 01 26
GRANTEE:
UNITED ARTS COUNCIL OF COLLIER
COUNTY, INC.
By: ~__
MERLIN LICKHAL TER, President