Loading...
Agenda 05/13/2008 Item #16F 2 Agenda Item No. 16F2 May 13. 2008 Page 1 of 23 EXECUTIVESU~RY Recommendation to approve the after-tbe-fact submittal of a Federal Emergency Management Agency Assistance to Firefighter's Grant in the amount of $340,000 for the purcbase of a Pumper Tanker for tbe Ocbopec Fire Control District OBJECTIVE: To obtain after-the-fact approval of a Federal Emergency Management Agency Assistance to Firefighters Grant (AFG) for the purchase of a pumper tanker to provide water supply for further protection of the Ochopee Fire Control District. CONSIDERATIONS: Ochopee Fire Control District has received this type of grant from the Federal Emergency Management Agency (FEMA) in past years. At this time the District is in dire need of replacing its existing pumper tanker that is 18 years old and has reached the end of its life expectancy. This vehicle will be replaced with a 3000 gallon pumper tanker with class A and B foam capabilities. The pumper tanker will provide water supply for the District for structure fires, vehicle fires, brush fires and hazardous materials incidents. This is an extremely viable piece of equipment especially because the closest mutual aid for water supply is up to 55 minutes away. This equipment will increase firefighter safety and firefighting resources in the District. The AFG grant program typically provides only a month for development and submittal of grant applications. Unfortunately, in the rush to get the application materials together and submit the application on-time, Ochopee Fire Control District inadvertently submitted the grant via the electronic submittal process prior to getting proper approval to submit. After the submittal, the Grants Office became aware of the oversight and together we immediately sought County Manager approval so the approval could be documented at least by the grant deadline. This approval follows standard practice as outlined in CMA #5330 for after-the-fact approval of grant applications. FISCAL IMPACT: The total cost of the Pumper Tanker is $340,000. This is a 95/5 matching grant split between FEMA and the Ochopee Fire Control District with FEMA providing 95% of the costs at $323,000. If awarded, the District's share of 5% in the amount of $17,000 will be funded from Ochopee Reserves of Fund 146, Ochopee Fire Control District. Following the award, a grant agreement will be presented to the Board of County Commissioners along with a budget amendment to transfer funds to Fund 118, Emergency Management and Fire Grants. GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this Executive Summary. LEGAL CONSIDERATIONS: Upon award, tbe grant agreements will require legal review and approval. RECOMMENDATION: To approve the after-the-fact submittal of a Federal Emergency Management Agency Assistance to Firefighter's Grant in the amount of $340,000 for the purchase of a pumper tanker for the Ochopee Fire Control District. Prepared by: Alan McLaughlin, Fire Chief Page 1 of 1 Agenda Item No. 16F2 May 13. 2008 Page 2 of 23 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: 16F2 Item Summary: Recommendation to approve the after-the-fact submittal of a Federal Emergency Management Agency Assistance to Firefighters Grant in the amount of $340,000 for the purchase of a Pumper Tanker for the Ochopee Fire Control District. Meeting Date: 5/13/200890000 AM Prepared By Alan M. McLaughlin Assistant Fire Chief Date County Manager's Office Isles of Capri Fire Rescue 4/15/20088:04:08 AM Approved By Dan E. Summers Bureau of Emergency Services Director Date County Manager's Office Bureau of Emergency Services 4/25/20083:58 PM Approved By Debra Eurom Assistant Grant Coordinator Date Administrative Services Administrative Services 4/28/200812:55 PM Approved By OMS Coordinator OMS Coordinator Date County Manager's Office Office of Management & Budget 4/29/20083:10 PM Approved By Laura Davisson Management & Budget Analyst Date County Manager's Office Office of Management & Budget 5/2/20083:12 PM Approved By James V. Mudd County Manager Date Board of County Commissioners County Manager's Office 5/2/20086:50 PM file://C:IAgendaTestIExDortll 07-Mav%20 13.%20200811 6.%20CONSENT%20AGENDA I] Ii... 5/7/2008 Preparer Infonnation Application Number: EMW-2008-FV -0] ]20 .I'1genda Ilenf~ 1l6rli ] May 13, 2008 Page 3 of 23 Overview Old you attend one of the workshops conducted by DHS's regional fire program specialist? Yes, I have attended workshop Are you a member, or are you currently involved in the management, of the fire department or non-affiliated EMS organization applying for this grant wIth this application? Yes, I am a member/officer of this applicant If you are a grant writer or othelWise not affiliated with this applicant, please complete the information below. If you are a member/officer of this applicant, please do not complete the information requested below. After you are finished press the Save and Continue button below. Preparer's Name Address 1 Address 2 City State Zip Preparer Information Alan McLaughlin P.O. Box 70 Everglades City Florida 34149 - hit ps:1 I portal, [emu. go vi iircgrant/j spl fire2 00 81 app licati onlnew __overview.j sp ?vi ew=print&p... 3/27/2008 Contact Information Contact Information Agenda ItenfFlge16rll May 13, 2008 Page 4 of 23 Title Prefix First Name Middle Inilial Lasl Name Busllless Phone Home Phone Mobile Phone/Pager Fax Email Title Prefix First Name Middle Initial Last Name Business Phone Home PllOne Mobile Phone/Pager Fax Email Alternate Contact Information Number 1 Chief N/A Alan m Mclaughlin 239-695-4114 Ex! 239-825-9074 Ex! 239-285-3726 239-695-3473 ala n mclau9 h I in@colliergov.net Alternate Contact Information Number 2 Administrative Assistant N/A Linda Swisher 239-695-4114 Ex!' 239-695-2603 Ex! 239-280-8970 239-695-3473 Ii n daswish er@colliergov.net hltps:/ Iporlal.fema. gOY lfiregrant/j sp/fire200 8/ appli cation! contact_info.j sp ?vi ew=print&pri... 3/27/2008 Applicant Infonnation Applicant Information Agenda ItenfriJge1Br'lf 2 May 13. 2008 Page 5 of 23 EMW-2008-FV-01120 Originally submitted on 03/27/2008 by Alan McLaughlin (Userid: ofcdchief60) Contact Information: Address: P.O. Box 70 City: Everglades City State: Florida Zip: 34149 Day Phone: 2396954114 Evening Phone: Ceil Phone: 2392853726 Email: AlanMcLaughlin@colliergov.nel Application number is EMW-2008-FV-01120 Organization Name Type of Applicant Type of Jurisdiction Served If other, please enter the type of Jurisdiction Emp.ioyer Idsl'l:ii:jcafcil I\junibsr DUNS i\!Ul1iCer Headquarters or Main Station Physical Address Physical fI.ddress 1 Physical Addr'ess 2 CIty' State Zip Mailing Address Mailing Address 1 f'\.~aiiing Address 2 City State Zip Account Informalion Type of bank account Bank routing number -t!__9j9.iJ number on Iha bottom left hand corner of your check Your account number Add itionall nformation For this fiscal year (Federal) is your organization No receiving Federal funding from any other grant Ochopee Fire Control District Fire DepartmenUFire District Unincorporated Community 59-6000558 627274244 201 Buckner Ave North Everglades City Florida 34139 - 0070 Hs-,:cd h~lp for zr -1.'( PO Box 70 Everglades City Florida 34139 - 0070 r+2sd h~!p fer Z:?'47 Checking 067013700 1138577 https:llportalJema.gov/firegrant/jsp/fire2008/ applicali on! app Ii cant ~ info.j sp ?prin t=true&vi... 3/27/2008 Applicant Infon11ation Agenda Itenf~ WlP2 2 May 13, 2008 Page 6 of 23 program that may duplicate the purpose andlor scope of this grant request? If awarded the AFG gmnt, will your organization expend more thAn $500,000 in Federal funds during No your organiLafion's fiscal year in which this AFG grant was awarded? Is the applicant diOlinquiOnt on a~y Federal debt? No If you answered yes to any of the additional questions above, please provide an explanation in the space provided below: Imps:1 /portal.fema. gov lfiregrantlj spl fire200 81 app] icati ani app 1 icanUnfo.j sp ?prillt= true& vi... 3/27/2008 HO\lv many active firefigtlters does your department have \!Jho p8rform firefighting duties? How Illany statior:s are in your organization? Do you currently report to the National Fire Incident Report:ng System (NFIRS)? If you answered yes above, please enter your FDiN/FDiD What services does your organization provide? Structural Fire Suppression Wildland Fire Suppression Basic Life Support Airport Rescue Firefighting (ARFF) Fire Deplli"lmem Characteristics (Part!) Department Characteristics (part \) Are you a rn~mber of a r edeml Fire Department or ~ontrA~t"d by the Feder~1 govel nment and solely responsible far suppression of fires 011 Federal property? What kind of organizaticn do you represent? If you answered combination, above, what IS the percentage of career members in your organization? If you ans\oEred volunteer or combination or paid on- eall, how many of your vclunteer Firefighters are paid members from another career department? V\/hat type or community does your organization selve? What is the square mileage of your first-due response area? \/\/hat percentage of your response area is protected by hydrants? In \.vhat county/parish is your organization physically located? If you Ilave more than one station, in what county/parish is your main station located? Does your organization protect critical infrastructure of the state? How much of your jurisdiction's land use is for agriculture, V'Jild iand, open space, or undeveloped properties? What percentage of your jurisdiction's land use is for commercial, industrial, or institutional purposes? VVnat pErcentsge of your jurisdiction's land is used for residential purposes? How many occupied structures (commercial, industrial, residential, or institutional) in your jurisdiction are more than four stories t211? What is the permanent resident population of your Primarl/Firs":-DLs ReSpOi"lSe,l"r-ea cr jwisdictic.n sSi"vecJ? Agenda Item]~g,e, liP!! 2 May 13, 2008 Page 7 of 23 No Combination 28 % o Rural 1100 3% Coliier Yes 97 % 1 " ,0 2% o 4180 20 2 Yes 64041 Hazmat Operational Level Rescue Operational Level htlps;/ Iportal. fema. gov/firegrantlj spltire200 S/app lication/ gen . q ues.j sp 7view=pri nt&prin,~t... 3/27/200 S Fire Department Characteristics (Part I) Agenda Iterrl'~mpf2 May 13, 2008 Page 8 of 23 FormalNear-Round Fire Prevention Program https://portal.fcma.gov/fircgrantljsp/firc2008/applicati onl gen_ ques.j sp ?vic'W =print&print'=t... 3/27/2008 Department Characteristics (Part II) Agenda Itenl'NlF 16\iF May 13. 2008 Page 9 of 23 Department Characteristics (Part II) 2007 2006 2005 What is the tolal number of fire-related civilian fatalities in your JUI i.di<:tion over the last three years? W~at is the total number of fire-related civilian injuries In your JUrisdiction over the last three years? What IS the total number of line of duty member fatalities in your Jurisdiction over the last three years? What is the total number of line of duty member injuries in your jurisdiction over the last three years? Over the lest three years, what was your organization's average operating budget? I^lhat percentage of your TOTAL budget is dedicated to personnel costs (salary, overtime and fringe benefits)? What percentage of your annual operating budget is derived from: o o o 1 2 o o o o 2 1 348238 73 % Taxes? 100 % Grants? 0% Donaiions? 0% Fund drrves? 0% Fee for Sell/ice? 0% Other? 0% If yO" entered a value into Other field (other than 0), please explain How many vellicles does your organization have In each of tile types or class of vehicle listed below? You must include vshicles that are leased or on long-term loan as well as any vehjcles that have been ordered or othervvise currently unde:r contract for purchase or lease by your crga'lization but not yet in your possession_ Total Number of Type or Class of Vehicle Total Number Riding Positions Engines (or Pumpers): Pumper, ?umperiTanker, RescuefPur,lper, Foam Pumper, CAFS PUfnper, Quint (Aei'ia! device of t'2SS ~han 75 feel), Type l, Type II, Type III Engine 3 9 Tankers: T::onker, Tender, rJ8'11 Tan_~_err'Tender (greater ~han 1.250 gallo:1 lank capacity) 2 Aenal Apparatus: ;,erial Ladder Truck, Telescoping. Articulating, Ladder Towers, Platform liJler Ladder Truck. Ouint (Aerial device of 76 feel or greater) o o Brush/Quick attack: Brush Truck, Patrol Unit (Pick up wi Skid Unit), Quick Attack Unit. Mini-Pumper, Type lV., Type V Type: VI Engine r~Escue Vehicles: Rescue Squad, Rescue (Light Medium, Heavy), Techn:::.al Rescue Vel";icle. 1-1.;12';;rdous M,qteri;;;ls Unit 2 2 Otrler: https://portal.fema.gov/firegrant/j sp/tire2008/ applicationJorg_ char.j sp?view=print&print=i... 3/27/2008 Department Characteristics (Part II) Agenda Ite~WX 1@22 May 13, 2008 Page 10 of 23 !::MS Ch~sQ wmicl.Q., AlrlU(jnt Unn. RRr.:.Jb Unils, 50mb 1 Jnit. Technical Support {r.nn,m;lf1d. Op~fat;ona! Supporl/fiupply). I lose Tender. Salvage Truck, ARFF (f"\\fCrol1. kcccuc Fireflghtlng), C.ommand/Mobile CommunIcations Vehicle, Fire Anrih (more lhan 13 ieet longl, Oiher Vehicle 2 2 https://portaJ . fema. gOY lfi regrant/j sp/fire200 81 appl icationl org_ _char.j sp ?vi ew- prin t& prin 1 ~t... 3/27/2008 Department Call Volume Department Call Volume Please indicate tile number of times your department provides or receives mutual aid. Do not include first-due responses claim'2d above In a particular year, how many times does your organization receive mutual/automatic aid? 2007 2006 How many responses per year by category? Working Structural Fires 6 8 False Alarms/Good Intent Calls 41 26 Vehicle Fires 38 46 Vegetation Fires 94 65 EMS-BLS Response Calls 271 256 EMS-ALS Response Calls 0 0 EMS-BLS Scheduled Transports 0 0 EMS-ALS Scheduled Transports 0 0 Vehicle Accidents wlo 249 256 Extrication Vehicle Extrications 22 18 Other Rescue 2 3 Hazardous ConditionfMaterials 6 8 Calls Service Calls 4 2 Other Calls and Incidents 4 1 Total 737 689 What Is the total acreage of all 530000 54000 vegetation fires? 22 16 In a particular year, how many times does your organization provide mutual/automatic aid? 16 8 Agenda Ite~~ 16-1i21 May 13, 2008 Page 110123 2005 9 14 55 45 308 o o o 271 27 9 7 7 3 755 14000 14 10 https:/lportal.fema.gov/firegrant/jsp/fire2008/appl i cation/response.j sp ?vicw=print& print~lr... 3/27/2008 Request Information Agenda Iterl?~ \~l May 13, 2008 Page 12 of 23 Request Information 1. Select a program for which you are applying. If you are interested in applying under both Vehicle Acquisition and Operations and Safety, and/or regional application you will need to submit separate applications. Program Name Vehicle Acquisition 2. Will this grant benefit more than one organization? Yes If you answered Yes to Question 2 above, please explain. Our grant will benifit Corkscrew Fire District, Immokolee Fire District,the Big Cypress National Preserve/US forestry service/Fakahatchee State preserve/Panther wildfire groupfPycuine State Preserve/Collier-Semionloe State Park! Everglades National Park Service/Collier-Dade transition jetport 3. Enter Grant-writing fee associated with the preparation of this request. Enter 0 if there is no fee. $0 https://portal.fema.gov/firegrant/j sp/fire2008/ application/requestdetails/requestInfo.j sp ?pri,.. 3/27/2008 Request Details Agenda IteJ~e ffl\!~ I May 13, 2008 Page 13 of 23 Request Details The activities for program Vehicle ~\cquisitiol1 are listed in the tabie below. Activity Number of Entries Total Cost Additional Funding Action Vehicle Aoquisition 1 $ 310,000 View Details $ 30,000 V,ew Vehicle Inventory View Additional Funding Grant-writing fee associated with the preparation of this request. $0 h Ups :llpo rtal. fema. gOY lfiregrantlj sp/fire2 0081 applicationl req uestdctailsl ncti vi ty Summary .j s... 3/27/2008 Dudget Agenda IterR~ 'I6!'ti 1 May 13, 2008 Page 14 of 23 Budget Budget Object Glass a. Personnel $0 b. Fringe Benefits $0 $0 c. Travel d. Equipment $ 340,000 $0 $0 e. Supplies f. Contractual g. Construction $0 h. Other $0 $0 i. Indirect Charges Federal and Applicant Share Federal Share Applicant Share Federal Rete Sharing (%j i\!on-Fedeial ResourcEs a. Applicant b. State c. Local d. Other Sources $ 323,000 $ 17,000 95/5 $ 17,000 $0 $0 $0 If you entered a value in Other Sources other than zero (0), include your explanation below. You can use this space to provide information on the project, cost share match, or if you have an indirect cost agreement with a federal agency. Total Budget $ 340,000 https://poctal.fema.goy/firegrantljsp/fire2008/appli cati onlbudget_ total. j sp ?vie\v=print&pri... 3/27/2008 Narrative Statement Agenda IterJ'r<m.e16P.t 1 May 13, 2008 Page 15 of 23 Narrative Statement Project Description Please indicate which of these Target Capabilities your request outlined in this application will satisfy. Check all that apply: Firefighting Operations/Support Hazardous Matenals Response Please provide your narrative statement in the space provided below. Include in your narrative, details regarding (1) your project's description and budget, (2) your organization's financial need, (3) the benefit to be derived from the cost of your project, and (4) how the activities requested in your application will help your organization's daily operations and how this grant will protect life and property. We are requesting one 3000 gallon pumper tanker with class A and B foam capability for fire and haz-mat operations. Presently our 18 year old existing tan ker has over 150,000 miles and has been out of service 83 days in the last year for repairs, It has broken down on 13 calls. Our operating budget is about $340,000. These monies must pay for fuel, maintenance, station repairs, utilities and normal operating expenses incurred doing day to day business. The cost of replacing the existing tanker with a new NFPA compliant unit is out of our budgetary limits. Our Department responds to 1100 square miles from one centrally operated station and the average call is 35 miles one way. Oniy 1 % of our district has an established water supply therefore 99% of our fire operations rely on tanker operations. These operations include structure, vehicle, wild land responses and hazardous materials. The closest mutual aid unit for water supply can be from 35 minutes to 55 minutes away. The Ochopee Fire Control District provides service to 1100 square miles. This area includes the rural communities of Everglades City, Plantation, Chokolsokee Island, Jerome, Lee Cypress, and various small Miccosukee Indian settlements along U.S. Highway 41. District responsibility includes Fire EMS operations, wild- land Operations, Haz-Mat Operations, Water rescue Operations, Airport Operations, as well as other rescue operations within the scope of the fire service. The district also supplies aid to the Big Cypress National Preserve, Everglades National Park, the Panther Preserve (USFWS), Collier Seminole State park, Fakahatchee State Park, Pyciune State Park, 32 miles of Interstate "/5, and 58 miles of US. highway 41. The funding of this grant request would provide water for fire protection throughout the district as well as several State and National preserves and parks. Without grant funding the District will loose its ability to adequately provide fire protection to all the afore mentioned organizations as well as the District. Please describe all grants that you have received from DHS including any AFG grants received from DHS or FEMA, for example, 2002 AFG grant for vehicle or 2003 ODP grant for exercises. (Enter "NiA" if Not Applicable) 2004 AFG grant for breathing apparatus and rescue equipment https://portal.fema.gov/firegrant/jsp/fire2008/applicati onl narrati vej sp ?vieW""~print& print =t... 3/27/2008 Assurances and Certifications Agenda IteJf~e 16%7 May 13. 2008 Page 16 of 23 Assurances and Certifications Form 20-16A You must read and sign these assurances by providing your password and checking the box at the bottom ofthis page. Note: Fields marked with an are required. Assurances Non-Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency, 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) rela:ing to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.FR. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.l. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.SC. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 u.s.e. Section 794). which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101- 6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse: (I) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and UJ the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied. with the requirements of Title II and III of the Uniform https://portal.fema.gov/firegrantljsp/fire2008/applicationlassurances _forms __ combined.jsp?.. 3/27/2008 A~SurilllCC5 IInd Ccrtitlclltions Agenda Itenf~e nor! 7 May 13, 2008 Page 17 of23 Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with provisions of the Hatch Act (5 U.SC. Sections 1501-1508 and 7324-7328), which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C, Sections 276a to 276a- 7), the Copeland Act (40 USC. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor standards for Federally assisted construction sub agreements. 10. Will comply, if applicable, with fiood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (PL 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) Institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of fiood hazards in flood plains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (I) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended. (P.L. 93- 523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assunng compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 USC. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17 Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. WIll comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours proVisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. h ttps ://pOlial.fema. gov/tiregrantlj sp/fire2008/ applica lionJ assurances jorms_ combined.j sp?. . 3/2 7/200 8 ASSUfilll(;~S and Certifications Agenda IterJ'i'tge-fl;f'lf 7 May 13, 2008 Page 180123 Signed by Alan McLaughlin on 03/10/2008 https:! /portaLfema.gov /tiregrant/jsp/tire2008/application/assurances Jorms _ combined.jsp?.. 3/27/2008 Assurances and Certifications ,l\genda Iter!;'~ ~7 May 13, 2008 Page 19 of 23 Form 20-16C You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an are required. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-Free Workplace Requirements, Applicants should refer to the regulations cited below to determine the certification to which they are required to attest Applicants should also review the instructions for certification included in the regulations before completing ti,lS form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 1 S, "New Restrictions on Lobbying; and 44 CFR Part 17, "Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative agreement. 1. Lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over $100.000, as defined at 44CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) if any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included In the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended. proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three-year period preceding this application been convicted of or had a civilian Judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1 )(b) of httPs:llportal.fema.gov/firegrant/jsp/fire2008/appli cali ani assurances janns _ combined.j sp?.. 3/27/2008 Assurances and Certifications Agenda Itenl'WW ~ 7 May 13, 2008 Page 20 of 23 this certification: and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default: and B. \M1ere the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug-Free Workplace (Grantees other than Individuals) As required by the Drug-Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) The applicant certifies that it will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlied substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug free awareness program to inform employees about (1) The dangers of dnug abuse in the workplace; (2) The grantees policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable DHS awarding office, i.e. regional office or DHS office. (I) Taking one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f) https://portal. fema.gov/firegrantljsp/fire2008/application/assurances jorms _ combined.j sp?... 3/27/2008 AJJuranGc::; and CcrlifiGJlions Agenda Ite.K\\lbe ?~ 7 May 13, 2008 Page 21 of 23 (B) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place 01 Performance Street City State Zip Action If your place of performance is different from the physical address provided by you in the Applicant Information, press Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by Alan 11IlcLaughlin on 03/10/2008 https:/ /portal.fema.gov/firegran!i'isp/fire2008/application/assurances _Jonns _ combined.jsp? ..' 3/27/2008 Assurances and Certifications Agenda Iterl?l'W rmr!27 May 13, 2008 Page 22 of 23 FEMA Standard Form LLL Only complete if applying for a grant for morc than $100,000 and have lobbying activities. See Form 20-16C for lobbying activities definition. This form is not applicable imps ://portal.fema. gOY /firegranVj sp/fire200 8/ application/assurances Jorms _ combined.j sp?.. 3/27/2008 ~.-, .~ Administrative Services Division Collier County Government Center 3301 East Tamiami Trail Naples, Florida 34112 m a den ef 00 rd !ai.co Ilien!oy. n et (239) 252-GRNT (4768) (239) 252-8720 (fax) Agenda Item No. 16F2 May 13, 2008 Page 23 of 23 TO: Ji:n Mudd, County Manager Applications Reviewed and Approved by County M submittal: CC: Alan McLaughlin, Chief, Ochopee Fire Control Marlene FoorcI!'~!:;;mts Coordinator After-the-Fact Approval by the BCC is required at the April 22. 2008 Bee meeting. FROM: DATE: April 4, :?O08 RE: County Manager Review and Approval of an Assistance to Firefighters Grant (AFG) Application to the Federal Emergency Management Agency Ochopee Fire Control has developed a grant application on behalf of Collier County to request funding to purchase a 3000 gallon pumper tanker with class A and B foam capability for hire and haz-mat operations. This vehicle will benefit multiple fire districts and areas, The grant request is $323,000, and if awarded, the local match will be $17,000. For vehicles, the Assistance to Firefighters Grant (AFG) requires a 5% match and the grantor provides 95% of the total project cost. As you know. EMS is also submitting an AFG grant, however, their application is submitted under a different category of funding (Operations & Safety) so there is no conflict or internal competition for funds. This grant program typically provides only a month for development and submittal of grant applications. This year the program opened on March 3,d with a deadline of April 4th Cnfortunately, in the rush to get the materials together and submit the application on-time, the department inadvertently proceeded with the electronic suhmission prior to your approval. Sl11ce tilL' i-2rant dC<.;dlinc is todsy. I have advi:;;ed lhiC' department that your appro\'Rl he sought ill1llledi,ncl> i~ :~(')r:L'~ :h:n pr()f'II.:;r authorization may be in hand ber~)re the rrogrnll1 clo~es. As with other applications that have needed your approval, your review and approval is requested to be followed by after-the-fact review and approval by the BCe on April 22, 2008. H1!:-:, appli-:ation \\'3S ~ubll1ilted onlil1e 3no does flOl require the submittal of dn) signed documents. Your approval will provide after-the-fact authorization for Alan McLaughlin to submit this application via the FEMA online application portal. Once you have reviewed the proposal, please sign in the box above and call me for pickup at 252- 4768. Thank you and please let me know if you have any questions.