Agenda 05/27/2008 Item #16D 5
Agenda Item No. 1605
May 27, 2008
Page 1 of 5
EXECUTIVE SUMMARY
Recommendation to approve an agreement with the District School Board
of Collier County for transporting school-age recreation program
participants at an estimated cost of $106,000
Obiective: To obtain cost-effective and reliable transportation services for recreation
program participants.
Considerations: For the past nineteen years Collier County has entered into a
transportation agreement with the District School Board of Collier County for the
transportation of participants ofrecreation programs, particularly summer camp. Campers
are typically taken from their base camp locations to educational and recreation
attractions throughout the area. Most campers go on at least two field trips each week.
Fifteen hundred children were enrolled in Parks Department summer camps in 2007.
The School Board is the only provider that can meet the transportation needs ofthe Parks
Department summer camp pro!,rram in a safe, reliable, and cost-effective manner.
(
The Parks Department will use the services of School Board transportation under the
provisions of Option A of the Agreement, wherein the School Board will provide buses
and drivers at a rate of $23.50 per hour plus $2.30 per mile. This rate is calculated from
the time the bus leaves the transportation bam to the time of its return.
Fiscal Impact: Funds are budgeted in association with each camp location within FY
08 MSTD General Fund (II]) Naples and Immokalee Parks. Total expense associated
with this action is estimated at $106,000. Revenue in the forn1 of summer camp program
participant fees is budgeted to recover the expense.
Growth Manaaement Impact: No Growth Management Impact is associated with
this action.
LeQal Consideration: The Agreement has been approved as to form and legal
sufficiency by the County Attorney's office. Once executed, it will be effective through
August, 2008. RZ.
Recommendation: That the Board of County Commissioners authorize the Chairman
to sign the Transportation Agreement with the District School Board of Collier County
for the transportation ofrecreation program participants.
Prepared by: Shari Ferguson, Regional Manager, Parks and Recreation Department
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Page I of I
Agenda Item No. 1605
May 27, 2008
Page 2 of 5
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
1605
Recommendation to approve an agreement with the District School Board of Collier County
for transporting school-age recreation program participants at an estimated cost of $106,000
Meeting Date:
5/27/2008 90000 AM
Approved By
Linda Best
Contracts Agent
Date
Administrative Services
Purchasing
5/B/200B 9:18 AM
Approved By
Robert N. Zachary
Assistant County Attorney
Date
County Attorney
County Attorney Office
5/8/2008 12:05 PM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
5/9/20087:26 AM
Approved By
Barry Williams
Director
Date
Public Services
Parks and Recreation
5/9/20089:58 AM
Approved By
Marla Ramsey
Public Services Administrator
Date
Public Services
Public Services Admin.
5/13/20085:08 PM
Approved By
OMS Coordinator
OM8 Coordinator
Date
County Manager's Office
Office of Management & Budget
5/16/20083:18 PM
Approved By
John A. Yonkosky
Director of the Office of Management
Date
County Manager's Office
Office of Management & Budget
5/19/200811:30 AM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
5/19/20086:03 PM
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file://C:\AgendaTest\Export\ 1 08-May%2027,%202008\16. %20CONSENT%20AGENDA \ 1...
5/21/2008
Agenda Item No. 1605
May 27,2008
Page 3 of 5
SUMMER TRANSPORTATION CONTRACT
I'IlI2 k S /f,4/D Pce.e&"/lr/ol'l
THIS AGREEMENT made for the 2008 summer school recess, by and between
the School District of Collier County, Florida and Board of County
Commissioners, Collier County, Florida.
WHEREAS, Chapter 1006 of the Florida Statues authorizes local school
districts to enter into agreements with nonprofit corporations and nonprofit civic
associations and groups for the transportation of school age children for activities
sponsored by these organization, and
WHEREAS, the Organization is a nonprofit corporation, nonprofit civic
association, or goveming body of a municipality, county, or state agency duly
authorized to enter into this agreement and bind the Organization thereto, and
WHEREAS, the School Board desires to assist the Organization in
providing transportation to school age children for activities sponsored by the
organization on the terms and conditions set forth herein, and
WHEREAS, this agreement contemplates two (2) use options with
concomitant reimbursement from the Organization to the School Board.
IT IS THEREFORE AGREED: that the School Board shall provide buses,
drivers and Exceptional Student Education ("ESE") attendants to the
Organization in accordance with the terms of this agreement. For the purposes
of this agreement, an "operated mile" is defined as every mile driven for each bus
operated in support of the Organization's program, whether with passengers or
not, and to include necessary trips to and from a School Board Transportation
Department facility. Mileage will be recorded and billed by the School Board and
will be paid as billed by the Organization. The parties further agree as follows:
1. Option A - Bus and Driver
a. Organization shall reimburse the School Board for each
vehicle with driver at the rate of $23.50 per hour and $2.30 per operated mile for
each bus. If driver overtime is required the rate is $36.00 per hour.
b. Organization will be billed a minimum of two hours plus
mileage for each vehicle and driver.
2. Option B - Bus, Driver and ESE Attendant
a. Organization shall reimburse the School Board at the rate
above plus an additional $21.60 per hour for an attendant.
3. The rates described in paragraph 1 above are based on conditions
current as of March 21, 2008. In the event that these conditions change, for
Agenda Item No. 1605
May 27, 2008
Page 4 of 5
exampte, increased fuel or labor costs, the District shall have the right to pass
those increased costs on to the Organization in the form of an increase in the
rates shown in paragraph 1 above.
4. The Organization agrees that in the event of a cancellation, the
School Board will be given at least 24 hours advance notice. In the event that
notice of cancellation issued to the School Board is less than 24 hours, a 2 hour
charge per vehicle will be due and payable to the School Board.
5. Pa~ent for services rendered or due shaH be billed by the School
Board by the 101 of each month and paid by the Organization by the 30th of each
month.
6. Addendum attached and made an integral part of this Agreement,
Revised per Exhibit A.
7. The Organization agrees that at all times material to this
Agreement, it shall provide liability insurance coverage in the minimum amounts
of $100,000 on any claim or judgments and $200,000 on all claims and
judgments arising from the same incident occurrence. The Organization shall
present proof of insurance coverage before approval of this contract by the
Board.
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8. The Organization agrees that there shall be no fee charged to
passengers on the bus.
9. The use of vehicles by the Organization shall at all times be subject
to the laws of the State of Florida, the provisions of the Florida Administrative
Code, and rules adopted by the School Board.
10. The agreement shall commence on the day and year signed by the
agencies, not before June 02, 2008, and remains in effect through August 8,
2008.
11. Organization shall provide proof of its non-profit status prior to
execution of this contract.
12. This agreement represents the entire Agreement between the
parties may not be amended except by written instrument signed by all parties
hereto.
13. All the terms and provision of this Agreement shall be binding upon,
inure to the benefit of, and be enforceable by the parties and their legal
representatives, successors and assigns.
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Agenda Item No. 1605
May 27, 2008
Page 5 of 5
IN WITNESS WHEREOF, the parties have executed this Agreement on the day
and year signed by the agencies.
01 Board of Collier County, Florida
uring, Director
sportation
Dr. Russell Clukey, Executive Director of
Support Services
Approved as to form and legal sufficiency:
By; /2u AI1/(
Richard Withers
School Board Attorney
Date: -3. ~~, of?
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~.~~----------------------_._-----------------------------------------------------------------~----
Board of County Commissioners, Collier
County, Florida
Dwight E. Brock, Clerk of Courts
71gfJaM/l;~Ml~~
(Name of Organization) ~
By:
By:
Dated:
Title:
Tom Henning, Chairman
:~:pro;-?to~form a~~~Y:
~. 8fy
Assistant ounty Attorney
Date: c:; - &,-0 g-
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