Agenda 09/09-10/2008 Item #16E 5
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EXECUTIVE SUMMARY
Recommendation to approve a Budget Amendment to recognize and appropriate Building
Maintenance Special Service revenues totaling $201,267 for reimbursement of personnel and
operating expenses in Fiscal Year 2008
OBJECTIVE:To obtain approval from the Board of County Commissioners for the aUached Budget
Amendment recognizing and appropriating those revenues received for reimbursement of personnel and
operating expenses incurred for building maintenance services known as special services.
CONSIDERATIONS:
The Department of Facilities Management is called upon to provide services that are not exclusively for
repair and maintenance; I.e. locksmith, cabinet making, special event setups and so on. This work falls
under the title of “special services” ; and expenses incurred are paid initially by Facilities
Management, who then charges back to the individual user departments. Revenues are then received
from various “consumer” departments as payment for materials used and services
performed. When actual requests for services exceed those anticipated at the time of budget preparation,
additional budget authorization Is needed to recognize revenue for payment of incurred expenses. These
funds are already budgeted in the user departments and are transferred to the Building Maintenance
section cost center after services are performed.
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FISCAL IMPACT:Revenues of $201 ,267 are being recognized and appropriated from reimbursement
for Building Maintenance Special Services to Building Maintenance Operating Expenses, Other
Contractual Services.
GROWTH MANAGEMENT IMPACT:There Is no growth management impact associated with
this request.
LEGAL CONSIDERATIONS:
RECOMMENDATION:Thatthe Board of County Commissioners approves the necessary Budget
Amendment as addressed within this Executive Summary.
Prepared By:
Department
Facilities
Date
8/13/2008 3:52:59 PM
Approved By:
Department
Adminstrative
Services
Approval
Date
-
Approved
8/21/20084:56 PM
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Approved By:
Department Approval
County
Manager's Office Approved
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Date
8/26/2008 4:38 PM
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