Agenda 06/10/2008 Item #16D 2
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Agenda Item No. 160;>
June 10, 2008
Page 1 of 2~
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EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approves, and authorizes its l
Chairman to sign, a Sub recipient Agreement providing Supplemental Disaster Recovery 1
Initiative (DRI) funding in the amount of $300,000.00 to Immokalee Non-Profit Housing, InCo,
for repairs and a "hurricane hardening" project at the Community Center at Edenfield House, :
also known as Timber Ridge Recreational Center, in Immokalee.
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OBJECTIVE: Immokalee Non-Profit Housing, Inc. proposes to repair and hurricane harden the ,i
Timber Ridge Recreational Center which was damaged by Hurricane Wilma.
CONSIDERATIONS: As a result of the impacts of Hurricane Wilma in October of 2005, the
United States Department of Housing and Urban Development, through the Department of i]
Community Affairs, provided Community Development Block Grant (CDBG) ftmding for the I,
Hurricane Wilma Disaster Recovery Initiative (DRI). In 2007, Collier County applied for and ~
received its first Disaster Recovery Initiative Grant in the amount of $2,339,882.00 which is I
currently being used to assist selected not-for-profit organizations with six specific projects, On "
April 8, 2008, the Board of County Commissioners accepted and approved a second DRl grant in the .~
amount of $2,814,698.15 to provide additional funding for housing, public facility improvements, i
and repairs related to Hurricane Wilma, ~
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From this second DRl grant, $300,000.00 is eannarked for Immokalee Non-Profit Housing, Inc., to 'i
ftmd repairs and a hurricane hardening project for the hurricane-damaged Timber Ridge Recreational ~
Center. Ibis will include the purchase and installation of replacement windows and exterior doors
as well as repairs to damaged walls, floors and roofing components. Grant ftmding to the 1
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subrecipient will be reimbursed following receipt and approval of required documentation. i
FISCAL IMPACT: Approval of this agreement will provide Disaster Recovery Initiative ftmding
in the amount of $300,000.00 to Immokalee Non-Profit Housing, Inc., for repairs and a "hurricane
hardening" project at the Timber Ridge Recreational Center. No General Funds will be used for
these projects.
GROWTH MANAGEMENT IMP ACT: The proposed grant to Irnmokalee Non-Profit Housing,
Inc. will benefit the residents of Collier County, which is consistent with the Growth Management
Plan. I
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LEGAL CONSIDERATIONS: The proposed Agreement has been reviewed and approved by the '.
Office of the County Attorney and is legally sufficient for Board action. - CMGj
RECOMMENDATION: That the Board of County Commissioners approves and authorizes its I
Chairman to sign a Subrecipient Agreement providing a $300,000.00 grant to Immokalee Non-Profit i
Housing, Inc., for repairs and a hurricane hardening project at the Timber Ridge Recreational Center ~
in Irnmokalee, using Community Development Block Grant ftmds. '
Prepared by: Lisa Oien, Grants Support Specialist
Housing and Human Services Department
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Agenda Item No. 16D2
June 10, 20081'
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AGREEMENT BETWEEN COLLIER COUNTY
AND
Immokalee Non-Profit Housing, Inc.
Edenfield
Florida Administrative Code 9BER06-1
CFDA # 14,228
THIS AGREEMENT, is made and entered into this _ day of
,200_, by and between Collier
County, a political subdivision of the State of Florida, hereinafter referred to a~ "COUNTY", and "Immokalee
Non-Profit Housing, Inc,," a private not-for-profit corporation existing under the laws of the State of Florida,
having its principal office at 2449 Sanders Pines Circle, Immokalee FL 34142 and its Federal Tax
Identification number as 59-2716833 hereinafter referred to as "SUBRECIPIENT",
WHEREAS, the COUNTY has entered into an agreement with the State of Florida, Department of
Community Affairs; and
WHEREAS I pursuant to the aforesaid agreement, COUNTY is undertaking certain activities to primarily
benefit very low and low income persons by addressing hurricane impacted housing public facility and
community development needs; and
WHEREAS, the Board of County Commissioners of Collier County approved the CoJlier County Agreement
with the Florida Dep~1ment of Community Affairs for $2,814,698,15 in Community Development Block
Grant Disaster Recovery Initiative Funds relating to Hurricane Wilma with Resolution 2008-87 on April 8,
2008; and
WHEREAS, the COUNTY and the SUBRECIPIENT desire to provide the activities specified in Exhibit A of
this Agreement, in accord with the approved 2005 Disaster Recovery Subgrant Agreement; and
WHEREAS, the COUNTY desires to engage the SUBRECIPIENT to implement such undertakings of the
Disaster Recovery Initiative (DRl) Program as a valid and worthwhile County purpose.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is agreed
by the Parties as follows:
lrnmokalee Non-Protlt Housmg lnc.
Edenfield House
Page I of 23
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Agenda Item No. 1602
June 10, 2008
Page 3 of 25
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DEFINITIONS
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(I) "COUNTY" means Collier County, and where applicable, it's authorized representative(s).
(2) "CDBO" means the Community Development Block Orant Program of Collier County,
(3) "HHS" means the Housing and Human Services Department of Collier County,
(4) "SUBRECLPIENT" means lmmokalee Non-Profit Housing Inc.
(5) "HHS's Approval" means the written approval of the Housing and Human Services
Department or designee.
(6) "BUD" means the Secretary of the U.S. Department of Housing and Urban Development or a
pcrson authorized to act on its behalf.
(7) "Low and moderate income persons" means the definition set by HUD.
(8) "Project"' means the work contemplated to be performed as set forth in Exhibit "A".
(9) "DRI" means Disaster Recovery Initiative Program
(10) "DCA" means Florida Department of Community Affairs
IT, SCOPECJF SERVICES
The SUBREClPIENT shall, in a satisfactory and proper manner, as determined by lUIS, perform the tasks
necessary to conduct the program outlined in Exhibit "A," and shall submit cach request for reimbursement
using Exhibit "B" along with the monthly submission of Exhibit "C," all of which are attached hereto and
made a part bereof.
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Ill. TIM:E OF PERFORMANCE
The effective date of this Agreement and all rights and duties designated hereunder are contingent upon tbe
timely release of funds for this project by DCA under Agreement No. 08DB-D3-09.11-01-A03. The effective
date of this Agreement shall be April 8, 1008, and the services of the SUBRECIPIENT shall be undertaken
and completed in light of the purposes of this Agreement. In any event, all services required hereunder shall
be completed by the SUB RECIPIENT prior to March 30, 2010. Any funds not obligated by the expiration
date of this Agrcement shall automatically revert to the COUNTY, as set forth in Part vm (F)(e), and Part
VIII (H) below,
IV. CONSIDERATION AND LIMITATION OF COSTS
The SUBRECIPLENT shall be paid by the COUNTY for allowable costs, determined by COUNTY and DCA,
in an amount not to exceed Three Hundred Thousand Dollars ($300,000) for the services described in Exhibit
"A.II
All improvements specified in Exhibit "A" shall be performed by SUBRECIPIENT employees, or shall be put
out to competitive bidding under a procedure acceptable to the COUNTY and federal/state requirements. The
SUBRECIPIENT shall enter into contract for improvements with the lowest responsive and responsible
bidder. Contract administration shall he handled by the SUBRECLPIENT and monitored by the COUNTY,
which shall have access to all records and documents related to the project.
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Imrno"'alee !\Ion-Protlt HOllSlng inC.
Edenfield House
Page 2 of23
Agenda Item No. 16D2
June 10, 2008
Page 4 of 25
V, NOTICES
All notices required to be given under this Agreement shall be sufficient when delivered to HHS at its office,
presently located at 3050 North Horseshoe Drive, Suite 110, Naples, Florida 34104, and to the
SUBRECIPIENT when delivered to its office at the address listed on page one (1) of this Agreement.
VI. SPECIAL CONDITIONS
The SUBREClPIENT agrees to comply with the requirements of Title 24 Code of Federal Regulations, Part
570 of the Housing and Urban Developmcnt regulations concerning Community Development Block Grants
(CDBG) and all federal regulations and policics issued pursuant to these regulations. The SUBRECIPIENT
further agrees to utilize funds available under this Agreement to supplement rather than supplant funds
otherwise available for specified activities,
COUNTY is bound by the Federally Funded 2005 Disaster Recovery Sub grantee Agreement, executed by the
State of Florida and COUNTY to require SUBRECJPIENT to acknowledge the following, as applicable:
1. SUBRECIPIENT acknowledges that it will adhere to all applicable tenus of the Federally Funded 2005
Disaster Recovery Subgrantee Agreement, executed between the State of Florida and COUNTY as
outlined in Attachment A: Program Guidelines;
2. SUBRECIPlENT acknowledges that it will adhere to all applicable State and Federal laws and
regulations;
3. SUBRECIPIENT acknowledges that the Florida Department of Community Affairs and the COUNTY
shall be hcld hannless against all claims of whatever nature arising out of the SUBRECJPIENT'S
performance of work,
If needed, SUBRECJPlENT may be called upon to assist COUNTY during a natural disaster or emergency.
yu. GENERAL CONDlTlONS
A. IMPLEMENT A TI 01\ OF PROJECT ACCORDING TO REOUIRED PROCEDURES
The SUBREClPIE~T shall implement this Agreement in accordance with applicahle Federal,
State, and County laws, ordinances and codes and with the procedures outlined in HHS'
Policies and Procedures memoranda, The Federal, State, and County laws, ordinances and
codes are minima] regulations supplemented by more restrictive guidclines set forth by HHS.
No payments wi II be made until approved by the HHS Department or designee.
Should a project receive additional funding after the commencement of this Agreement, the
SUBRECIPIENT shall notify HHS in writing within thiliy (30) days of receiving notification
from the funding source and submit a cost allocation plan for approval by the HHS Department
or designee within forty-five (45) days of said official notification,
B. COMPLIANCE WITH LOCAL, STATE AND FEDERAL RULES, REGULATIONS AND
LAWS
During the performance of the Agreement, the SUBRECIPIENT agrees to comply with any
applicable laws, regulations and orders listed below which by reference arc inc.orporated and
Immokalee Non-Protlt Ilousmg tnc.
Edenfield HOllse
Page 3 of 23
Aaenda Item No. 16D2
~ June 10, 2008
Page 5 of 25
made a part hereof. The SUBREClPlENT further agrees to abide by all other applicable laws,
1.
2,
3,
4,
5.
6.
7,
9.
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24 CFR Part 570, as amended - The regulations governing the expenditure of ../
Community Development Block Grant funds.
24 CFR Part 58 . The regulations prescribing the Environmental Review procedure,
36 CFR Part 800 - The regulations outlining the procedures for the protection of
historic and cultural properties.
24 CFR Part 1 - The regulations promulgated pursuant to Title VI of the 1984 Civil
Rights Act.
24 CFR Part t 07 - The regulations issued pursuant to Executive Order 11063 which
prohibits discrimination and promotes equal opportunity in housing.
Executive Order 11246, as amended by Executive Orders t 1375 and 12086 - which
establishes hiring goals for minorities and women on projects assisted with federal
funds,
Title VII of the 1968 Civil Rights Act as amended by the Equal Employment
Opportunity Act of 1972 - which prohibits discrimination in employment,
8.
24 CFR 135 - Regulations outlining requirements of Section 3 of the Housing and '\
Urban Development Act of 1968, as amended. )
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Age Discrimination Act of 1973
10,
National Flood Insurance Act of 1968
11.
24 CFR Part 130 - Regulations that prohibit discrimination in employment in federally
assisted construction contracts.
12.
40 CFR Part 15 - Regulations relating to the applicability of the Clean Air and Water
Pollution Acts.
13,
Contract Work - Hours and Safety Standards Act
14,
Lead Based Paint Poisoning Preventive Act
15.
Section 504 of tbe Rehabilitation Act of 1973
16,
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
17.
29 CFR Parts 3, 5 and Sa - Regulations whieh prescribe the payment of prevailing
wages and the use of apprentices and trainees on federally assisted projects as mandated
by the Davis-Bacon Act. HUD Form 4010, which describes the Davis-Bacon Act, j )
Immokalee Non-Ijrotlt Housmg Inc.
Edenfieltlllou,e
Page 4 of 23
Agenda Item No. 16D2
June 10, 2008
Page 6 of 25
included as part of this agreement and must be included in all construction contracts
funded by CDBG. See attachment A-3.
18, Revised Order Number 4 - Regulations that establish guidelines for the
implementation of Executive Order 11246 as amended by Executive Orders 11375 and
12086.
19, Executive Order 11914 - Prohibits discrimination with respect to the handicapped in
federally assisted projects,
20, Executive Order 11625 and U.S. Department of Housing and Urban Development
Circular Letter 79-45 - which prescribes goal percentages for participation of minority
businesses in Community Development Block Grant Contracts,
21. 29 CFR Part 3 - The Copeland Anti-Kickback Act (i 8 US.c. 874 and 40 U.S.c.
276c), which deals with employee forfeiture of compensation by force.
22, Florida Statutes, Chapter 112 - which deals with conflict ofintcresl.
23. HUD - required reports. circulars, and procedures, such as the Grantee Performance
Report,
24. Public Law 100-430 - the Fair Housing Amendments Act of 1988.
25. 24 CFR 570, Subpart J - regulations covering standard Grant Administration
Procedures, These replace OMB Circular A-l02. This subpart includes 24 CFR
570.502,
26, OMB Circular A-133 - concerning annual audits.
27, OMB Circular A-122 . which identifies cost principles,
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28.
Section 109, Public Law 100-202 - which restricts the awarding of public works
contracts to firnlS from foreign countries with unfair trade practices.
29. 24 CFR Part 84 - OMB Circular A-IlO Codified in the Uniform Administrative
Requirements for Grants and Agreements With Institutions of Higher Education,
Hospitals and Other Non-Profit Organizations,
30, 24 CFR Part 85- OMS Circular A-l02 Codified in the Uniform Administrative
Requirements for Grants and Agreements to State and Local Governments.
31. Chapter 427, florida Statutes - which requires the coordination transportation for the
disadvantaged.
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Chapter 403.7065, Florida Statues - which refers to the procurement of products or
materials with recycled content.
ImmokaJce Non-Proht Housmg Jne.
Edenfield House
32,
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Agenda Item No. 1602
June 10, 2008
Page 7 of 25
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33, Chapter 39.201, Florida Statutes - that any person who knows. or has reasonabl(
cause to suspect, that a ch!1d is ahused, abandoned, or neglccted by a parent, legal ./
c\1stodian. caregiver, or otber person responsible for tbe child's welfare, as defmed in
this ch;pter, shall report such knowledge or suspicion to the Central Abuse Hotline (1-
800-962-2873),
34, Chapter 415.1034, Florida Statutes - that any person who knows or has reasonable
cause to suspect that a vulnerable and or disabled adult has been abused, neglected, or
exploited, shall immediately report such knowledge or suspicion to the National Center
on Elder Abuse Hotline (1-800-962-2873),
35, Chapters 435.03 and 435.04, Florida Statutes - that if any personnel in programs
under this contract work directly with children or youtbs and vulnerable or disabled
adults ~ employment screening is required.
36, Chapter 216.347, I'lorida Statutes - prohibits the expenditure of contract funds [or the
purpose of lobbying the legislature, state or county agencies.
C. SUBCONTRACTS
Any work or services subcontracted by the SUBRECIPIENT shall be specifically by written
contract or agreement, and such subcontracts shall he subject to each provision of this
Agreement and applicable County, State, and Federal guidelines and regulations, Pnor to
execution by the SL"BRECIPIENT of any subcontract hereunder, such subcontracts must be )
submiUcd by tbe SUBRECIP1ENT to HHS for its review and approval, wbich will specificall,
include a dctennination of compliance witb the temlS o[the attached Work Program set forth
in Exhlhit "A."
This review also includes ensuring that a11 consultant contracts and fee schedules meet the
minimunl standards as established by the Col1ier County Purcbasing Department and HUD,
Subcontracts for architecture, engineering, survcy, and planning shall be negotiated fixed fee
contracts. All additional services shall have prior wriUen approval with support documentation
detailing categories of persons perfonning work plus hourly rales including benefits, number of
drawings required, and all items that justIfY the "Fixed Fee Contract." Reimhursements for
such services will be made at SUBREClPlENT cost.
None of the work or services covered by this Agreement, including but not limited to
consultant work or services, shall be subcontracted by the SUBRECIPIENT or reimbursed by
the COUNTY without prior written approval ofthc HHS Depatiment or his designee.
D, AMENDMENTS
The COUNTY may, at its discretion, amend this Agreement to conform to changes required by
Federal, State, County, or HUD guidelines, directives, and objectives, Such amendments shall
be incorporated by written amendment as a pal1 of this Agreement and shall be suhject to
approval of the COUNTY, Any modilications to this contract shall be in compliance witb the
County Purchasing Policy and Administrative Procedures in effect at the time such
modIfications arc authorized,
ImmoKa{ee Non-Prom Housmg Inc.
Edenfield llouse
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Agenda Item No. 16D2
June 10, 2008
Page 8 of 25
E. INDEMNIFICATIOK
The SUBRECIPIENT shall protect, defend, reimburse, indemnify and hold the COUNTY, its
agents, its employees and elected officers harmless from and against any and all claims,
liability, expense, loss, cost. damages or causes of action of every kind or charactcr, including
attorney's fees and costs, whether at trial or appel1ate levels or otherwise, arising during the
perfol1nance of the terms of this Agreement, or due to the aets or omissions of the
SUBRECIPlENT,
SUBRECIPIENT's aforesaid indemnity and hold harmless obligation, or portion or
applications thereof, shall apply to the fullest extent permitted by law, The SUBRECIPlENT
will hold the COUNTY harmless and will indemnify the COUNTY for funds, which the
COUNTY is obligated to refund the Federal Government arising out of the conduct of activitIes
and administration of SUBRECLPIENT.
F, GRANTEE RECOGNITION
All facilities purchased or eonstructed pursuant to this Agreement shall be clearly identified as
to funding source. The SUBRECIPlENT will include a reference to the financial support herein
provided by HHS in all publications and publicity. [n addition, the SUBRECIPIENT will make
a good faith erfort to recognize HHS, State and Federal support for all activities made possible
with funds made available under this Agreement. The SUBRECIPlENT will mount a
temporary construction sign for projects funded by HHS. This design concept is intended to
disseminate kcy information regarding the development team as well as Equal Housing
Opportunity to the general public, This sign's construction utilizes a minimum coll\'entional
4'X8' plywood back panel and other convcntional construction materials and methods.
G. TERMINATION
In event of termination for any of the following reasons, all finished or unfinished documents,
data studies, surveys, drawings, maps, models, photographs, reports prepared, and capital
equipment secured by the SUBRECIPIENT with funds undcr this Agreement shall be returned
to HHS or the COUNTY. In the event of termination, the SUBRECIPlENT shall not be
relieved of liability to the COUNTY for damages sustained by the COUNTY by virtue of any
breach of the Contract by the SUI3RECLPIENT, and the COUNTY may withhold any payment
to the SUBRECJPIEI\T for set-off purposes until such time as the exact amount of damages
due to the COUI\TY from thc SUBRECIPlENT is detennined,
1. TERMINATION FOR CAUSE
If through any cause either party shall fail to fulfill in timely and proper manner its obligations
under this Agreement, or if either party shall violate any of the covenants, agreements, or
stipulations of this Af,'reement, either pal1y shall thereupon have the right to terminate this
Agreement in whole or part by giving written notice of such tennination to the other party and
specifying therein the effective date of termination
2. TERMINATION FOR CONVENIENCE
At any time during the term of this Agreement, cither party may, at its option and for any
reason, terminate this Agreement upon ten (10) working days written notice to the other parly.
Upon telmination, the COUNTY shall pay thc SUBRECIPIENT for serviccs rendered pursuant
to this Agreement through and including the datc of rermination.
Immokalee Non-l'rotlt Housmg Inc.
Edenr.dd llou,e
Page 7 of 23
Agenda Item No. 1602
June 10, 2008
Page 9 of 25
3,
TERMJ]\ATION DUE TO CESSATION
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In the event the grant to the COUNTY under Title I of the Housing and Community ...I
Development Aet of 1974 (as amended) is suspended or terminated, this Agreement shall be
suspended or terminated effective on the date that HUD or DCA specifies.
H, INSURANCE
The SUBREClPIENT agrees this coverage shall be provided on a primary basis.
1. COMMERCIAL GENERl\L LIABILITY
The SUBREClPJENT shall agree to maintain Commercial General Liability at a limit of
liahility not less than $100,000 per person and $200,000 per accidentioccuJTence per Florida
Statutes 9 768,28 and S2,000.000 per accident for federal and outside Florida litigation per
Florida Statutes S 768.28, Coverage shall not contain any endorsement excluding Contractual
Liability or Cross Liability unless granted by the COW1ty'S Risk Management Department. TIle
SLl3RECIPIE'JT agrees this coverage shall be provided on a primary basis.
2, BUSWESS AUTOMOBILE LIABILITY
The SUBREClPIENT shall agree to maintain Business Automobile Liability at a limit of
liability not less than $100,000 per person and $200,000 per aceident/occuJTenee per Florida
Statutcs 9 768.28 and $2,000.000 pcr accident for federal and olltside Florida litigation per
FIOIida Statutes 9 768.28 for all owned. non-cwmed and hired automobiles. The
SUBRECJPlENT shall agree to maintain physical damage coverage for a period not less than
10 years with deductibles not exceeding $1000 Jor Comprehensive and Collision, Collier
County Board of County CommiSSIOners shall be endorsed to the policy as a Loss Payee. Thr )
SUBRECIPIENT shall agree to be lully responsible for any deductibles, self-insured retentioL
or uncovered losses. TIle SUBRECIPIEI\T agrees this coverage shall be provided on a primary
basis,
3. ADDITIONALjNSURED
The SlJBRECIPIENT shall agree to endorse the COUNTY as an Additional Insured with a CG
2026 Additional Insured - Designated PerSOll or Organization endorsement, or its equivalent, to
the COl1lmerclal General I.iability. The Additional Insured endorsement shall read "Collier
<;::ountv Boarc,l of County _Commissioners. a Political Sllbdivision of the State of Florida, its
Officcrs. EmplQyces. and Agcnts. cio Housing & Human Services Departl1lent~. The
SCBREClPJ 21\T shall agree the Additional Insured endorsements provide coverage on a
primary basi s,
4, CERTIfICATE OF INSCR.-\NCE
The SUBRECIPIENT shall agree to deliver to the COUNTY a certificate(s) of insurance
evidencing the required insurance is in full force and effect within thirty (30) calendar days
prior to the execution of this Agreement by the COUNTY. A minimum thirty (30) day
endeavor to notify due to cancellation or non-renewal of coverage shall be included on the
eertificate(s),
5, RIGHT TO REVIEW AND ADJUST
The STJI3RECIPIENT agrees that the COUNTY, by and through its Purchasing or Risk
Management Department, in cooperation with the IIHS Department, reserves the right t, )
Immokalee Non-Protlt HOUSIng Inc.
Edenfield House
Page 8 of 23
Agenda Item No. 16D2
June 10, 2008
Page 10 of 25
periodically review, modify, reject or accept any required policies of insurance, including
limits, coverage's, or endorsements, herein from time to time throughout the life of tllis
Agreement. The COUNTY reserves the right, but not the obligation, to review and reject any
insurer providing coverage because of its poor financial condition or fallure to operate legally,
I. INDEPENDENT AGENT AND EMPLOYEES
The SUBRECIPlENT agrees that, in all matters relating to this Agreement, it will be acting as
an independent agent and that its employees are not Collier County employees and are not
subject to the COUNTY provisions of the law applicahle to County employees relative to
employment, hours of work, ratcs of eompcnsation, leave, unemplOyment compensation and
employee henefits.
VIII. ADMINISTRATIVE REOUIREMENTS
A, FINANCIAL MANAGEMENT
The SUBRECIPIENT agrees to comply with OMB Circular A -110 (Uniform Administrative
Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and
other Non-Pro!it Organizations) and agrees to adhere 1.0 the accounting principles and
procedures required therein, utilize adequate internal controls, and maintain necessary source
documentation for all costs incurred,
B. DOCUJ\.1ENT A TJUN AND RECORD - KEEPING
L The SUBRECIPlENT shall maintain all records required by the CDBG Federal
Regulations,
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All reports, plans, surveys, information, documents, maps, and other data procedures
developed, prepared, assembled, or completed by the SUBRECIPIENT for the purpose
of this Agreement shall be made available to the COUNTY by the SUBREClPfENT at
any time upon request by the COUNTY or HHS. Upon completion of all work
contemplated under this Agreement copies of all documents and records relating to this
Agreement shall be surrendered to HHS ifrequesled.ln any event the SUBRECIPIENT
shall keep all documents and records for five (5) years after expiration of this
Agreement.
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3, The SUBRECIPIENT shall submit reports as required to assist the COUNTY in the
preparation ofHUD Labor Relations, WBE/MBE, Equal Opportunity Employment, and
HUD Section 3 rep0l1s, pursuant to 24 CFR 570,502, 507. and 92 (3)(vi).
4, SUBREClPIENT shall submit monthly beneficiary reports to HHS using Exhibit "C",
5. The SUBRECIPIENT shall maintain records showing compliance with the Davis-
Bacon Law. including files containing contractor payrolls, employee interviews, Davis-
Bacon wage rates, illld administrative cross.referencing. SUBRECIPIENT shall
mamtam records showing contractor compliance with the Contract Work Hours and
Work Safety Law. Similarly, the SUBRECIPIENT shall maintain records showing
compliance with federal purchasing requirements and with other federal requirements
for grant implementation.
Immokalee Non-ProtIt HOUSing inC.
Edenfield House
Page 9 of 23
Agenda Item No. 16D2
June 10, 2008
Page 110125
c.
PlJRCHASING
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All purchasing for services and goods, including capital equipment, shall be made by purchase
order or by a written contract and in confonnity with the procedures prescribed by the Federal
Management Circulars 1'1.-110, /\.122, 24 CFR Part 84, and 24 CFR Part 85, which are
incorporated herein by reference.
D, REPORTS, AUDITS, AND EVALUATIONS
Reimbursement wil1 be contingent on the timely receipt of complete and accurate reports
required by trus Agreement, and on the resolution of monitoring or audit findings identified
pursuant to this Agreement.
E. ADDlTIONAL HOCSING & HlNAN SERVICES. COUNTY, DCA. AND HUD
REQ1..1JREME'-JTS
HHS shall have the right under this Agreement to suspend or terminate reimbursement until the
SUBREC1PlENT complies with any additional conditions that may be imposed by HHS, the
COUNTY, DCA or BUD at any time,
F, PRIOR WRITTEN APPROVALS-SUMMARY
The following activities require the prior written approval of the HHS Departmcnt or designee
in order to be eligible for reimbursement.
(a)
All subcontracts and agreements proposed to be entered into by the SUBRECIPIENT
pursuant to this Agreement; )
All capital equipment expcnditures of$l,OOO or more;
All out-of-town travel; (travcl shall be reimbursed in accordance with Florida Statutes,
Chapter 112.061);
All change orders;
All requests to utilize uncommitted funds after the cxpiration of this agreement for
programs described in Exhibit A; and
AI] ratcs of pay and pay increases paid out of DRI funds, whether for merit or cost of
living,
(b)
(c)
(d)
(e)
(f)
G. AUDITS Al\1) INSPECTIONS
At any time during nomlal business hOUTS and as often as HHS, the COUNTY, DCA, HUD, or
the Comptroller General of the United States may deem necessary, there shall be made
available hy the SUBRECIPIENT to HHS, the COUNTY, DCA, HUD, or the Comptroller
General for examination all its records with respect to all matters covered by this Agreement.
The SUBRECIPIENT agrecs to comply with the provisions of the Single Audit Act of 1984, as
amended, as it pertains to this Agreement and any subcontracts entercd into under this
Agreement. This will require the SUBRECIPTENT to submit a single audit, including any
management letter, made in accordance with the general program requirements of OMB
Circulars A-Il0 (Uniform Administrative Requirement for Federal Grants). A.l22 (Cost
Principles for Non-Profit Organizations), A-133 (Audits of State, Local Governments, and
Non-Protlt Organizations), and othcr applicable regulations within one hundred and eighty
(180) days after the end of any fiscal year covered by this agreement in whieh Federal IUnds
from all sources are expended, Said audit shall be made by a Certified Public Accountant oftll' )
SUBRECIPIENT's choosing. The SUBRECIPIENT shall provide such audit to HHS, In tI
!rnmo~alee Non-Prollt Housmg inc.
Edenfield Home
Page 10 of23
Agenda Item No. 1602
June 10, 2008
Page 12 of 25
event the SUBRECIPIENT anticipates a delay in producing such audit or audited financial
statements, the SUBRECIPIENT shan request an extension in advance of the deadline, The
cost of said audit shan be borne by the SUBREC1PIENT, In the event the SUBRECfPIENT is
exempt from having an audit conducted under A.133 (Audits of State, Local Govemmcnts, and
Non.Profit Organizations), the COUNTY reserves the right to require submission of audited
financial statements and/or to conduct a "limited scope audit" of the S'L 13RECIPIENT as
defined in A-I33, The COt'NTY will be responsible for providing technical assistance to the
SUBREClPJ ENT, as deemed necessary by the COUNTY,
H. PROGRAM-GENERATED INCOME
All income earned by the SUBRECIPIENT from activities financed in whole or in part by
funds provided hereunder must be reported to HHS, Such income would include, but not be
limited to. income from service fees, sale of commodities, and rental or usaee fees. The
SUBRECIPIENT shan report its plan to utilize such income to HHS. and saId plan shall
require the prior written approval of the HHS Department or designee. Accounting and
disbursement of such income shall comply with OMB Circular A-II 0 (Uni form Administrative
Requirement for Fcderal Grants) and other applicable regulations incorporated herein by
reference.
In addition to the foregoing, Program Income, as defined by 24 CFR 570.500(a) for DRI funds
may be retained by the Agency. Program Income shall be utilized to undertake activities
specified in "Exhibit A" of this Agreement, and all provisions of this Agreement shall apply to
stated activities. Any Program Income on hand at or received by the SUBRECIPIENT or its
sub-contractors after the expiration of this Agreement shaH be returned to the COUNTY no
later than thirty (3D) days after such expiration, subject to any SUBRECIPlENT requests to
uti Iize uncommitted funds.
1. GRANT CLOSEOUT PROCEDURES.
SUBRECIPIENT obligation to the COUNTY shall not end until all closeout requirements are
completed. Activitit:s during this closeout period shall include, but not limited to; making final
payments, disposing ofprogram assets (including the return of all unused materials, equipmcnt,
unspent cash advances, program income balances, and receivable accounts to the COUNTY),
and detennining the custodianship of records,
IX. OTHER PROGRAM REOUIREMENTS
A, OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE
The SUBRECIPIENT agrees that no person shall on the ground of race, color, disability,
national origin, religion, age, familial status, or sex be excluded from tbe benefits of, or be
subj ected to, discrimination under any activity carried out by the performance of this
Agreement. Upon rcceipt of cvidence of such discrimination, the COUNTY shall have the right
to tenninate this Agreement.
To the greatest extent feasible, Jower-incomc residents of the project areas shall be given
opportunities for training and employment; and to the greatest feasible extent eligible business
concerns located in or owned in substantial part by persons residing in the project areas shall be
awarded contracts in connection with the project. The SUBRECIPIENT shall comply with the
Section 3 Clause of the Housing and Community Development Act of 1968.
Jmmol<alee Non.PrO!lt HClusmg Inc.
Edenfield Housl:
Page 11 of23
Agenda Item No. 1602
June 10, 2008
Page 13 of 25
B.
OPPORTUNITIES FOR SMALL AND MINORITY/WOMEN-OWNED
ENTERPRISES
BUSINESS ""\
./
In the procurement () f supplies, equipment, construction, or services to implement this
Agreement, the SUBRECIPIENT shall make a positive effort to utilize small business and
minority/women-owned business enterprises of suppli es and services, and provide these
sources the max imum feasible opport unity to compete fur contracts to be per formed purSllant to
this Agreement. To the maximum extent feasible these small business and minority/women-
owned business enterprises shall be located in or owned by residents of the CDBGareas
designated by Collier County in the Annual Consolidated Plan approved by HUD.
C. PROGRAM BENEFICIARIES
At least fifty-one percent (51%) of the benefic.iaries ofa project funded through this Agreement
must be very low and low income persons. If the project is located in an entitlement city, as
defined by HUD. or serves heneficiaries countywide, more than thirty percent (30%) of the
beneficiaries directly assisted through the use of funds under this Agreement must reside in
unincorporated Collier County or in municipalities participating in the County's Urban County
Qualification Program. The project funded under this Agreement shall assist beneficiaries as
defined above for the time period designated in Exhibit A of this Agreement. The
SUBRECIPlENT shall provide written veri ocation of compliance to IlHS upon HHS' request.
D. EY ALUA TlON AND MONITORING
The SUBRECIPIEl\T agrees that HHS will carry out periodic monitoring and evaluation
aetivities as determined necessary by HHS or the COUNTY and that the continuation of this
Agreement is dependent upon satisfactory evaluation conclusions based on the terms of this )
Agreement, comparisons of planned versus actual progress relating to project sehedulin~
budgets, audit reports, and output measures, The SUBRECIPlENT agrees to furnish upon
request to HHS, the COUNTY or the COUNTY's designees and make copies or transcriptions
of such records and information, as is determined necessary by HHS or the C01..TNTY. The
SUB RECIPIENT shall, upon the request of HHS, submit information and status rcports
required by HHS, the COUNTY or HUD on [OllllS approved by HHS to enable HHS to
evaluate said progress and to allow for completion of reports required HHS by HUD. The
SUBREClPIENT shall allow HHS or HUD to monitor the SUBRECIPIENT on site. Such site
visits may be scheduled or unscheduled as detemlined by HH S or HUD.
E, CONfLICT Qf INTEREST
The SUBRECIPlENT covenants that no person who presently exercises any functions or
responsibilities in connection with the Projecl_ has any personal financial interest, direct or
indirect, in the target areas or any parcels therein, which would conflict in any manner or
degree with the performance of this Agreement and that no person having any conflict of
interest shall be employed by or subcontracted by the SUBREClPlENT, Any possible conflict
of interest on the part of the SL13RECIPIENT or its employees shall be disclosed in writing to
HHS provided, however, that this paragraph shall be interpreted in such a manner so as not to
unreasonably impede the statutory requirement that maximum opportunity be provided for
employment of and participation of low and moderate.income residents of the project target
area,
F, PU13LIC ENTITY CRIMES
As provided in F,S, 287.133 by entering into this Agreement or performing any work iJ' )
furtherance hereof, the SCBRECIPJEl\T certifies that it, its afliliates, suppliers, subcontracto
Immokalee Non-ProtIt HOUSing Inc.
Edenfield House
Page 12 of23
'.
Agenda Item No. 16D2
June 10, 2008
Page 14 of 25
and consultants who will perform hereunder, have not been placed on the com;cted vendor list
maintained by the State of Florida Department of Management Services within the 36 months
immediately preceding the date hereof. This notice is required by F.S. 287,133 (3)(a),
G.
DRUG-FREE WORKPLACE REQUIREMENTS
The SUBRECIPIENT, as a condition of being awarded. must certify that they will provide
drug-free workplaces in accordance wilh the Drug-Free Workplace Act of 1988 (42 U.S,c.
701) and with HUD's rules at 24 CfR Part 24, subpart F,
H, CERTIFICATION REGARDING LOBBY ING
The undersigned certifies, to the best of his or hcr knowledge and belief, that:
1. No Federal appropliated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agcncy, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in eonnection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the ellteling
into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement,
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Fcderal contract, grant, loan, or
cooperative agreement. the undersigned shall complctc and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying", in accordance with its instructions.
3.
The undersigned shall require that the languagc of this certification be included in the
award documcnts for all subawards at all tiers (including subcontracts, subgrants, and
contracts undcr grants, loans, and cooperative Agreements) and that all
SUBRECIPJENTS shall certify and disclose accordingly,
~,'
1. REAL PROPERTY
Any real property acquired by the SUBRECIPIENT for the purpose of carrying on the projects
stated herein, and approved by the COUNTY in accordance with the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 and 49 CFR 24.101, shall be
subject to the provisions of the CDBG Regulations including, but not limitcd to, the provisions
on usc and disposition of property. Any real property within 1he SUBREClPIENT control,
which is acquired or improved in whole or part with CDBG funds in excess of $25,000, must
adhere to the CDBG Regulations at 24 CFR 570.505.
ImmoKalee Non-Protl1 Housmg inc.
Ed.enfield House
Pagel30f23
Agenda Item No. 16D2
June 10, 2008
Page 15 of 25,
x,
ENVIRONMENTAL CO]'>.TIITIONS
A, AIR AND WATER
'1
,/
The SUBRECIPIENT, as Subrecipient, agrees to comply with the following requirements
insofar as they apply to the perfomlance of the Contract:
I, Clean Air Act, 41 U.S.c., 7401, et seq.
2, Federal Water Pollution Control Act, as amended, 33 U,S,C. 1251, et seq., as amended,
1318 relating to inspection, monitoring, entry, reports, and infonnation, as well as other
requirements specified in said Section 114 and Section 308 (EP A) regulations pursuant
to 40 C.F.R., Part 50, as amended.
B. FLOOD DISASTER PROTECTION
In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 use
4001), the Subrceipient shall assure that for activities located in an area identified by FEMA as
having special flood hazards, flood insurance under the National Flood Insurance Program is
obtained and maintained as a condition of iinaneial assistance tor acquisition or eonstruetion
purposcs (including rehabi [itation), If appropriate, a lettcr of map amendment (LOMA) may be
obtaincd fi'om FEMA., which would satisfy this requirement and/or reduce the cost of said flood
insurance.
Co LEAD-BASED PAINT
The Subrecipient agrees that any construction or rehabilitation of residential structures wi1J )
assistanee provided under this contract shall be subject to HUD Lead-Based Paint Reh'1llation&
at 24 CFR 570,608, 24 CFR Part 25 and 24 CFR part 92.355. Such regulations pet1ain to all
BUD-assisted housing and require that all owners. prospecti vc owners, and tenants of
properties constructed pnor to 1978 be properly notiiied that such propcrties may include lead-
based paint. Such notification shall pomt out the hazards of lead-based paint and explain the
S)~11ptoms, treatment and precautions that should be taken when dealing with lead-based paint
poisoning and the advisability and availability of blood lead level screening for children under
seven. The notice should also point out that if lead-based paint is found on the property,
abatement measures might be undertakcn,
D. HlSTORIC PRESERVATION
The Subrecipient agrees to comply with the Historic Preservation requirements set forth in the
National Historic Preservation Aet of 1966, as amended (l6lJ,S.C. 470) and the proccdures set
forth in 36 CFR, Part 800, Advisory Council on Historic Prescrvation Procedures for Protection
of Historical Properties, insofar as they apply to the performance of the Contract. In general,
concurrence from the State HIstOriC Preservation Officer is required for all rehabilitation and
demolition of histOt1C properties that are fifty years old or older or that are included, on a
Federal, state, or local historic property list.
)
lmmoKalee Non-Yrotlt [IOusmg me.
Edenfield House
Page 14 of23
Agenda Item No. 16D2
June 10, 2008
Page 16 of 25
Xl. SEVERABILITY OF PROVISIONS
If any provlsion of this Agreement is held invalid, the remainder of this Agreement shall not be
affected thereby if such remainder would then continue to conform to the terms and requirements of
applicable law.
XII. REVERSION OF ASSETS
Upon expiration of the Agreement, the SUBRECIPIENT shall transfer to the COl,WY any CDBG
funds on hand at the time of expiration, any accounts receivahle attributable to the use of CDBG funds,
and any non-expendable personal property that was purchased with CDBG funds. Any real property
under SUBRECIPIENT control that was acquired or improved in whole or in part with CDBG funds in
excess of Twenty-five Thousand Dollars ($25,000) will be covered by the regulations 24 CFR Part
570,503( B)( 8).
XIII. CONDITIONS FOR RELIGIOUS ORGANIZATIONS
CDBG funds may not be used for religious activities or provided to primarily religious organizations,
24 CFR 570.2000) specifies the limitations on CDBG funds, and is herein incorporated by reference,
XIV. ATTACHMENT A
The SUBRECIPIENT shall agree to abide by the program guidelines as excerpted from the federally
funded 2005 Disaster Recovery Subgrantee Agreement executed by the State of Florida Department of
Community Affairs and Collier County, which are herein incorporated as "Attachment A",
XV, COUNTERPARTS OF THE AGREEMENT
This Agreement, consisting of twenty-three (23) enumerated pages, which include the exhibits and
attachment referenced herein, shall be executed in two (2) counterparts, each of which shall be deemed
to be an original, and such counterparts will constitute one and the same instrument.
Immokafee Non-Protlt Housmg !TIc.
Edenfle Id House
Page 15 of 23
XVI. j,iNTjRE lJNDERSTAND..J.DI.Q
Agenda Item No. 1602
June 10, 2008
Page 17 of 25
This Agreement tlnd it~ pl'()yision~ merge any prior agreements, if any, oclween th~ pllrlic~ hctc''''''lli
constiluWS the enlire (lflderstanding. The Pllrties hereby uGknowledgc tn"l thtl'c hu\'c heen Ullt \"
repr~sclltillion~, Wllrl'fll1lics, cuvenants, or undertakings other than tho,qc expressly set I'orlll herein../
IN VvTI'Nl\SS nWREOF, the parties her~to hllV\) ~aused thj~ 23 piige agreemel1t 10 be c,xcwled hy their
undersigned oi1idals us d\Jly ,jutl1orized cf((:etivc the 81h day of Apri1200R. .
IMMOKALEH NON.PIWFII' IIOlislNO,lNC,
BY:
(BlIllgECll'lEl'\T SI~Ar ,).
ATl'ES'!':
nWIGJIT E, BROCK, CLr:RK
BOARD ()[-' COUNTY COMMISSIONI:RS
OF COLLl ER COUNTY. FI.OI{ 11M
Hy:___.._.___.._
Patricia Morgan, lJeputy Clerk
BY
..~_.-._--_.__.-
TOM IIENNING, CIIAI RMAN
)
Approved ,1S cll 1')1'111 and
Icl,\ul sLlI'/iciency:
<1-_._,-
Cnlleen M, Greene
/\ssist,mt ('minty Attorney
IITllTiokHIL'e N~>n.r~rM't l'1oLlsmg Inc.
l:d""Deld Ilnu,c
Page 16 01'23
)
Agenda Item No. 16D2
June 10, 2008
Page 18 of 25
EXHIBIT" A"
SCOPE OF SERVICES
Immokalee l"\on-Profit Housing, Inc.
THE SlJBRECIPIENT AGREES TO:
A, PROJECT DESCRIPDQJ:{:
Immokalee Non-Profit Housing, Inc. has been awarded three hundred thousand dollars ($300,000.) to
repair and hurricane harden the Community Center that serves the areas of Sanders Pines and Timber
Ridge Communities in lmmokalee, Florida. Hurricane hardening ",ill include the replacement of
windows, cx terior doors, damaged interior walls and floors, and roofing repairs and repl acement.
Final completion date for funded activity shall be no later then March 31, 2009.
The Subrecipient will be responsible for the following:
NOTE I: The SUBRECIPIENT shall submit its bid package and drawings/specifications to HHS and
obtain a letter of approval prior to bidding the construclion work.
NOTE 2: The SUBRDCIPIENT shall prioritize the work in the Project, advertise and bid such work in
sealed bid manner that would allow the receipt of itemized costs from bidders, which would then
allow the award of items that can be funded by the budget. The SUBRECIPIENT shall require a bid
bond, 100% payment bond and 100% perfonnance bond for any contract that exceeds S100,000,
NOTE 3: The SUBRECIPIENT shall not award the construction contract for the Project until
sufficient funding is available to complete the established scope of work, The SUBRECIPIENT shall
obtain HHS's approval prior to awarding the construction contract to be funded through this
agreement. The SUBRECIPIENT shall submit the name of the contractor to ensure the business is not
federally deharred, After awarding such contract the SUBRECIPIENT shall submit bid minutes to
HHS, HHS's approval is required prior to executing any change orders to such contract.
NOTE 4: The SUBRECIPTENT shall not request reimbursement from HHS for materials or equipment
received and stored on the project site or elsewhere, The SUBRECIPJENT shall only request
reimbursement for materials and equipment that have been installed.
ADDiTIONAL Responsibilities are:
Posting of visible signage at the work site identifying the funding source(s) as mentioned in section VII
part F.
Collier County will be responsible for the direct payment to lmmokalee Non Profit Housing Inc. for
services invoiced,
The SUBRECIPIENT further agrees that HHS, in consultation with any parties HHS deems necessary,
shall be the final arbiter on the SUBRECIPIENT's compliance with the above.
Immokalee Non-Profit Housmg Inc.
Edenfie ld H ous e
Page 17 of 23
Agenda Item No. 1602
June 10, 2008
Page 19 of 25
B.
B1)DGET:
INPH Edenfield
DRI
)
Permits
Material and supplies for roofing repairs and replacement
Labor costs for roofing repairs and replacement
High impact windows and doors
Labor and installation for high impact windows and doors
Material and supplies for interior repairs to walls and floors
Labor and related costs for interior repairs to walls and floors
TOTAL PROJECT COSTS
$300,000
This listing is non-inclusive of specifie quantities/types of materials. Exact quantities of
materials will be provided at the time the subrecipient receives the tinal totals from their
contractor(s).
C, STAFFI)lG: Provide list of staff directly responsible for reporting and request for payment
processmg,
0, BONDING REOUIREMENTS: The SUBRECIPIENT shall comply with the requirements of OJ\ffi
Circular A-IIO (Uniform Administrative Requirement for Federal Grants) and 24 CFR Part 84 i' )
regard to any bid guarantees, performance bonds, and payment bonds,
E. FORMER PROJECTS: Failure to adequately maintain any former CDBG/HOME/SHIP funded
project may result in the delay of processing reimbursement requests for ongoing activities or in the
forfeiture of future CDBG/HOME/SHlpiDRI funds,
F. WORK SCHEDULE: This time frame is subject to change as the project is executed, This work
schedule is for the purpose of monitoring the progress of said project by the Subrecipient and HHS.
The time frame for completion of the outlined activities shall be:
End Date
.I une 2008
--]uF2008
Se tember - October 2008
October - November 2008
October:" November 2008
November - December 2008
Please note that if any of these activities exceed the timelines by two months a revised work schedule
must be submitted to HHS
G. REPORTS: The SUBRECIPIENT shall submit detailed monthly progress reports to lIIIS outlining
the status of specific activities under the project. Each report must account for the total activity for
whicb the SUBRECIPIENT is paid with DRl funds, in part or in whole, and which is required in
fulfillment of their obligations regarding the Project. The progress reports shall be submitted on the )
form Exhibit "C'. The progress reports shall be used as a basis for HHS approval of invoices, etc. f,
ImmokaJee Non-ProW HOUSing Inc.
Edenfield House
Page 18 of23
Agenda Item No, 16D2
June 10, 2008
Page 20 of 25
payment.
H, DAVIS-BACON ACT: The SUBREClPIENT shall request the County to obtain a Davis-Bacon wage
decision for the project prior to advertising the construction work. The SUBRECTPIENT shall
incorporate a copy of the Davis-Bacon wage decision and disclose the requirements of the Davis-
Bacon Act in its constmction bid solicitation and sub-contract(s).
1. COMPENSA nON: The County shall pay the SUBRECIPIENT for the perfonnance of this
Agreement upon completion or partial completion of the work tasks as accepted and approved by HHS
pursuant to the submittal of monthly progress reports as identified in Section G, Pa)~l1ents shall be
made to the SlJBRECIPIENT when requested as work progresses, but not more frequently than once
per month. Adherence to the work schedule identified in Section F will be required, unless modified in
writing by the parties. Payment wi11 be made upon receipt of a proper invoice and upon approval by
the Project Manager or his designee, and in compliance with Section 218,70, Fla, Stats., otherwise
known as the "Local Government Prompt Payment Act".
Immokalee Non-I~rotlt Housmg Jne.
Edenfield House
Page 190f23
Agenda Item No, 16D2
June 10, 2008
Page 21 of 25
EXHIBIT "B"
COLLIER COUNTY HOUSING AND HUMAN SERVICES
REQUEST FOR PAYMENT
Disaster Recovery Initiative
)
Subrecipient Name: Immokalee Non-Profit Housing. lnc
Subrecipient Address: 2449 Sanders Pine Circle lrnrn9.k;tlee, Fl. 34142
Project Name:
Edenfield
Project No:
Payment Request #
Dollar Amount Requested: L.
STATUS OF FUNDS
I, Grant Amount A warded
$
300,000
2. Su.m of Past Claims Paid on this Account
)
$
3. Total Grant Amount Awarded Less Sum
Of Past Claims Paid on this Account
4. Amount of Previous Unpaid Requests
$
$
5. Amount of Today's Request
$
6. Current Grant Balance (Initial Grant Amount Awarded
Less Sum of all requests)
$
I certify this request for payment has been drawn in accordance with the terms and conditions of the
Agreement between the County and us as the Sub-recipient. I also certify that the amount of the Request for
Payment is not in excess of current needs.
Signature
Date
Title
Authorizing Grant Coordinator
Supervisor
Dept Director
(approval authority under $14,999)
(approval required $J 5.000 and ahove)
)
ImmoKalee Non-Prottt Housmg tnc.
Edenfield HOl1se
Page 20 of 23
Agenda Item No. 1602
June 10, 2008
Page 22 of 25
EXHIBIT "C"
DRI MONTHLY PROGRESS REPORT
Complete form for past mOllth and submit to Housing &lIl1man Service's staff by the] (/h of the following
montll.
Status Report for Month of
Submittal Date:
Project Name
Project Number DRI
Activity Number
Subrecipient:
Contact Person
Telephone: (239)
Fax: (239)
E-mail:
1. Activity Status/Milestones (describe any action taken, relating to this project, during the past month):
2. What events/actions are scheduled for the next two months?
3. Describe any affirmative marketing you have implemented regarding this project. Please list and
attach any recent media coverage of your organization relating to this project.
4. List any additional data relevant to the outcome measures listed on the application for this project.
5. Identify any potential issues that may cause delay.
Immo'<:alee Non~"'rotlt Housmg Inc,
Edentleld House
Page 21 of23
Agenda Item No. 1602
June 10, 2008
Page 23 of25
6. New contracts executed this month (if applicable):
)
Name of Contractor or Amount of Contractor Race Ethnicity
Subcontractor, Address & Phone Contract Fed eral ID (see definitions on (see definitions on
Number Number following page) following page)
7. For projects that serve a particular clientele, please complete the following information by enrering the
appropriate number in the blank spaces and in the chart below. Complete the below chart for NEW clients
served this month, DO NOT DUPLICATE clients served in previous months. You may provide data by
either househo Ids or persons served. However, If one person received TWO services this counts as T\VO
SERVICE UNITS:
TOTAL BENEFICIARIES
This project benefits households or persons. Please circle one category (either "households" or
"persons"), EllieI' (he number of beneficiaries inlhe blank space and in box "J,"
INCOME )
Of the households or persons assistcd, arc cxtrcmcly low-income income (0-30%) of the current
,\1edian Family Income (MFI), Enter Ihis number In box "2. ..
Of the households or persons assisted. are very low-income (31-50%) of the current Median
Family Income (MFI). Enler Ihis number in box "3. ..
Of these households or persons assisted,
Income (MFI), EllIer Ihis number in box "4. "
are low-income (51-80%) of the current Median Family
NOTE: The total of boxes 2, 3 and 4 should equal the member in box 1.
FEMALE HEAD OF HOUSEHOLD
This project assisted
in box "5" below.
Female Hcad of Households REGARDLESS ofincome, Enler this number
BOX I
BOX 2 BOX 3 BOX4 BOXS
Extremely Very Low Income Fl'TJ1ale Head of
Lo...... Income Low Income (51-BO"%) Household
{O-Jm'~, (31-50%.
Total Number of
Households N Persons
ASSisted
)
LmmoKalee Non-Protlt HOUSing Inc.
Edenfield House
Page 22 of 23
Agenda Item No. 1602
June 10, 2008
Page 24 of 25
Subrecipients must indicate total beneficiaries for Race AND Ethnicity
Definitions of Race:
1. "''bite: A person having origins in any of the original peoples of Europe, the Middle East, or North
Africa,
2. Black or African-American: A person having origins in any of the hlack racial groups of Africa.
3, Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or
the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia,
Pakistan, the Philippine Islands, Thailand, and Vietnam,
4, American Indian or Alaska Native: A person having origins in any of the original peoples of North
and South America (including Central America), and who maintains tribal affiliation or community
attachment.
5, 1\ative Hawaiian or Other Pacific Islander: A person having origins in any of the original people of
Hawaii, Guam, Samoa, or other Pacific Islands,
Definitions of Ethnicity:
I. Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or
other Spanish culture or Oligin, regardless of race,
Tabulation Table of Race and Ethnicitv Beneficiaries
.',. ..' Race .' # Total .'.- # 'Hispanic
I . ,
White
Black or African American
Asian
--
American Indian or Alaskan Native
Native Hawaiian or Other Pacific Islander
American Indian/Alaska Native and White
Asian and White
Black/African American and White --
-"'-'--- ------ .. .--.. i
American Indian! Alaskan Nativc aIld Black! African American
Other Multi-Racial .'----
_..... . "..-.
TOTAL: .... ........ ..'
~
Immol<aJee Non-ProfIt Housmg Inc.
Edenfield House
Page 23 of 23
Page ] of 1
Agenda Item No. 16D2
June 10, 2008
Page 25 of 25
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
1602
Recommendation that the Board of County Commissioners approves, and authorizes its
Chairman to sign, a Subrecipient Agreement providing Supplemental Disaster Recovery
Initiatlve (oRI) funding In the amount of $300,000.00 to Immokalee Non-Profit Housing, Inc.,
for repairs and a hurricane hardening project at the Community Center at Edenfield House,
also known as Timber Ridge Recreational Center, in lmmokalee
Meeting Date:
6/10/200890000 AM
Prepared By
Lisa Dien
DRI Grant Support Specialist
Date
Public Services Division
Human Services
4/25/20087:58:43 AM
Approved By
Marcy Krumbine
Director
Date
Public Services
Housing & Human Services
4/25/200810:24 AM
Approved By
Jeff Wright
Assistant County Attorney
Date
County Attorney
County Attorney Office
4/25/20083:03 PM
Approved By
Marla Ramsey
Public Services Administrator
Date
Public Services
Public Services Admin.
4/25/20083:09 PM
Approved By
OMS Coordinator
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
4/28/200810:29 AM
Approved By
John A. Yonkosky
Director of the Office of Management
Date
County Manager's Office
Office of Management & Budget
5/29/20087:43 PM
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
6/3/200810:27 AM
file://C:\AgendaTest\Export\ 1 09-June%20 1 0,%202008\ 16.%20CONSENT%20AGENDA \ 16... 6/4/2008