Agenda 06/10/2008 Item #16B 7
Agenda Item No. 16B7
June 10, 2008
Page 1 of 7
EXECUTIVE SUMMARY
Recommendation to award Bid # 08-5052 including alternates 1 and 3 for construction of
Palm River Estates Unit 4 North/South Stormwater Improvements Phase 2, Project No.
511411, to David Foote Environmental Construction Inc. in the amount of $354,763.25 plus
a ten percent contingency, and to approve the necessary budget amendments.
OBJECTIVE: To receive Board approval for the award of a contract to proceed with the Palm
River Estates Unit 4 North/South Stormwater Improvements Phase 2 Project for $354,763.25 per
plans and specifications to the lowest, qualified and responsive bidder, David Foote
Environmental Construction Inc. and to approve the necessary budget amendments.
CONSIDERATIONS: The bid was advertised on February 11, 2008 in the Naples Daily News
and notices were sent to 380 vendors. On February 28, 2008, a non-mandatory pre-bid meeting
was held to explain the contract specifications and answer any questions that the prospective
bidders may have. On March 13,2008, nine (9) bids were received (one being non-responsive)
and reviewed by the Stormwater Management Section's Staff, Parks and Recreation Staff, and
the Project's Design Professional in conjunction with the Purchasing Department. Responses
were received from the following firms:
David Foote Environmental Construction Inc.;
RLV Enterprises, Inc.;
Douglas N. Higgins, Inc.;
Stahlman-England Irrigation Inc.;
Quality Enterprises USA, Inc.;
Mitchell and Stark Construction Co. Inc.;
Haskins Inc.;
P.l's Land Clearing and Excavating, Inc.;
Stevens & Layton Inc. (non-responsive)
The eight responsive base bids received ranged from $291,933.62 to $734,854.58. Bid alternates
and costs are noted on the attachment. The Engineers project estimate was $650,000.
Stormwater Management Section worked jointly with the Parks and Recreation Staff in a
landscape design plan for the Willoughby Acres Park's western entry, which was included as Bid
Alternate I. This bid alternate was for Board requested access improvements from Palm River to
the passive Willoughby Acres Park site at the west end of Mentor Drive in the Willow West
subdivision. In response to public petition at the June 12, 2007 BCC Meeting, the Board
directed the Parks and Recreation Depmlment to work with the neighboring communities to
resolve the access to the Willoughby Acre's Park. Palm Crest Villas has also agreed to convey
to Collier County an access/sidewalk easement overlying the existing drainage and utility
easement. The Stormwater Management Section and the Water Department are agreeable.
-
This stormwater project is located within platted north/south public 50' drainage and utility
easement in Palm River Estates Unit 4. The proposed work generally consists of the relocation
of an existing ditch increasing the flow way capacity, installation of culverts, catch basins,
gabion retaining walls, and establishment of a maintenance patllway in order to address annual
Agenda Item No. 16B7
June 10, 2008
Page 2 of7
maintenance by Road Maintenance with its anticipated cost of $16,056. Construction shall be in
accordance with the plans and specifications by Q. Grady Minor and Associates, P.A.
In this project's community involvement efforts, the Stormwater Management Section staff
notified the affected property owner(s) and advised them of the opportunity to attend a
community meeting which was held January 30, 2008 at the North Naples Fire District Station
45. Discussed was the project plans with property owner comment solicitation. Owner
comments and evaluation of the comments were considered in the design's final plans.
Staff has reviewed the bids received and recommends awarding the construction contract to
Dave Foote Environmental Construction Inc. as the lowest, qualified and responsive bidder.
Their base bid was the lowest being $291,933.62. Further, after discussions with Parks and
Recreation staff, the Stormwater Management Section is also recommending that Bid Alternate 1
for the park entry at $57,732.86 and Bid Alternate 3 for the water main relocation be included in
the award at $5,096.77.
FISCAL IMPACT: A budget amendment is necessary to fund the total construction amount of
$354,763.25 plus a ten percent contingency amount of $35,476.33 for unforeseen related
expenses for a total amount of $390,239.57. Funds in the amount $30,782.86 will be provided
by Parks and Recreation Department from Delasol Neighborhood Park within their Fund 306
covering the landscaping for the access easement. Funds in the amount of $174,423.]] are
available in the Stormwater Management Section Fund 325, Project No. 51141 l. A budget
amendment in the amount of $186,000 is necessary to move the remainder of the funds from
three (3) completed stormwater projects and to allocate the funds to this project.
LEGAL CONSIDERATIONS: The County Attorney's Office has reviewed this item for legal
sufficiency and there are no outstanding legal considerations. - SRT.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
RECOMMENDATION: That the Board of County Commissioners:
(I) Award Bid No. 08-5052 to Dave Foote Enviromnental Construction Inc. to include their
Base Bid, Bid Alternate I and Bid Alternate 3 plus a ten percent contingency,
(2) Approve the necessary budget amendments.
Prepared By: Val Prince, Project Manager, Transportation Services Division, Storm water
Management Department
Attachments: (I) Bid Tab; (2) Recommendation Letter from Q. Grady Minor and Associates,
P.A.; (3) Location Map
Page lof2
Agenda Item No. 16B7
June 10, 2008
Page 3 of 7
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
1687
Meeting Date:
Recommendation to award Bid # 08-5052 including alternates 1 and 3 for construction of
Palm River Estates Unit 4 North/South Stormwater Improvements Phase 2, Project No,
511411, to David Foote Environmental Construction Inc. in the amount of $354,763.25 plus a
ten percent contingency, and to approve the necessary budget amendments.
6/10/20089:0000 AM
Prepared By
Val Prince
Project Manager
Date
Transportation Services
Storm water Management
5/28/20084:38:04 PM
Approved By
Kerry Runyon
Regional Manager
Date
Public Services
Parks and Recreation
5/29/20089:29 AM
Approved By
Gerald Kurtz
Senior Engineer
Date
Transportation Services
Stormwater Management
5/29/2008 2:29 PM
Approved By
Caroline Soto
Administrative Assistant
Date
Transportation Services
Transportation Engineering and
Construction
5/29/2008 2:48 PM
Approved By
Sharon Newman
Accounting Supervisor
Date
Transportation Services
Transportation Services Admin
5/29/20083:14 PM
Approved By
Pat Lehnhard
Executive Secretary
Date
Transportation Services
Transportation Services Admin
5/29/20083:49 PM
Approved By
Najeh Ahmad
Director
Date
Transportation Services
Transportation Engineering &
Construction Management
5/29/20083:54 PM
Approved By
Brenda Srilhart
Purchasing Agent
Date
Administrative Services
Purchasing
5/29/2008 4:07 PM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
file://C:\AgendaTestIExportll 09-June%20 I 0,%2020081 16.%20CONSENT%20AGENDA 116... 6/4/2008
Page 2 of2
Agenda Item No. 16B7
June 10. 2008
Page 4 of 7
Administrative Services
Purchasing
5/29/20084:14 PM
Approved By
Mike Hauer
Acquisition Manager
Date
Administrative Services
Purchasing
5/29/20084:38 PM
Approved By
Scott R. Teach
Assistant County Attorney
Date
County Attorney
County Attorney Office
5/29/20084:49 PM
Approved By
OMS Coordinator
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
5/30/20089:40 AM
Approved By
Susan Usher
Senior Management/Budget Analyst
Date
County Manager's Office
Offtce of Management & Budget
6/3/20083:06 PM
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
6/4/2008 9:42 AM
file://C:IAgendaTestIExportl 1 09-June%20 I 0,%2020081 16.%20CONSENT%20AGENDA 116... 6/4/2008
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IDSIIlL'\ R. EYANS. l'.f
~.1]CHAEL 1. HERRERA. F.r:.
DAVID W.SCH1~lln. P,L
t_tICHAEL l. DELATE, 1-',1:::,
FUZ~A,BEll1 A. FOUNTAIN. P.E
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Q. GRADY MINOR & ASSOCIATES, P.A.
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Agenda Item No. 16B7
June 10, 2008
Page 5 of 7
;"'(,1/'[
May t 5. 2008
:vir. Val Prince
Collier County Stonnwater ~laIlag('mcnt Department
2885 South Horseshoe Dri\e
"apks. Florida 34104
RE: Palm River Estates l'nit "0. 4. '\onh'South
Slnrn1\\'atcr Improvements Pha'\e 2
Denr Mr. Prince:
On March 13. 2008. the Bid Opening on the aho\'e referenced project was held. A total
()f nine (9) bids \-\'ere received. One (J) bid was deemed '~Non-Responsive". The Base
Bids ranged Crom $291.933.62 to $734.854.58. (Our Opinion of Prohahle Cost was
S650.00000.) There were also three Hid Altcrnates. Bid Alternate No. 1 was for
completion ol~ the Park Access improvements. IJid Alternate No.1 was for an Open Ditch
.\hernatc if Bid Alternate No. I wa') not constructed and Bid Alternate No. 3 is for
~tnlit.:jpatl:J water main relocation. /\ Bid l,abulation is attached for your use.
l-'poll rc\'ie\-\ of the bids. meetings with Parks and Recreation and the apparent ]0\\'
hidder. Duvid Foote Environmt.'mal Constmctiol1. Illc.. it is recommended that David
Foote be awarded the proposed contract. This contract should consist of :he Base B-id~
Bid /\ltcrnate !\Jos. I and 3 in the amount of$354.763.15.
if you hJ.\.c any qu:..:Qiol1s or if'we can he of further assistance. please call.
Jt2/urs.
Da,id W. Schmit!. P.L.
D\V:sme
Enclosure
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
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June 10, 2008
Page 7 of 7 '
ProiectNo: 51141 J
PALM RIVER EST A TES UNIT #4 NORTH-SOUTH
STORMWA TER IMPROVEMENTS PHASE - 2
PROJECT LOCATION MAP
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Location of
Proposed Work
WICKLIFFE DR
CHARDON PLI
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COLLIER COUNTY BOARD OF COUNTY COMM1SSIONERS
TRANSPORTATlON SERVICES DlV1SION
STORM WATER MANAGEMENT SECT10N
SECTION 14
TOWNSHIP 48S
RANGE 25E
o 250 500
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Feet
2885 SOllTH HORSESHOE DRIVE,NAPLES, FLORIDA 34104
PHClNF:239. 774~RI92, FAX:n9-6.'i9-5700
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