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Agenda 06/24/2008 Item #16G 7 Agenda Item No. 16G7 June 24, 2008 Page 1 019 ;- EXECUTIVE SUMMARY Recommendation that the Board of County Commissioners approves an after-the- fact acceptance of the attached Federal Aviation Administration (FAA) grant offer for $201,875 for the design, permitting and bidding of a taxiway and aircraft apron south expansion at the Marco Island Executive Airport, and associated budget amendments. OBJECTIVE: That the Collier County Board of County Commissioners approve an after-the-fact acceptance of a Federal Aviation Administration (FAA) grant offer for $201,875, and associated budget amendments, to fund the design, permitting and bidding of a taxiway and aircraft apron south expansion at the Marco Island Executive Airport. CONSIDERATIONS: The Collier County Airport Authority applied for the FAA grant on or about May 15, 2008. Pursuant to the Collier County Airport Authority Ordinance No. 2004-03, the Airport Authority is authorized to submit this grant application; however the Ordinance provides that the Board of County Commissioners is required to accept any grant. (Ord. No. 04-03, ~ 7) ;- The Collier County Airport Authority (CCAA) received a grant offer of $201 ,875 from the FAA for the design, permitting and bidding of a taxiway and aircraft apron south expansion at the Marco Island Executive Airport. This grant will enable the Collier County Airport Authority to design, permit and bid the construction of a taxiway and expansion of the aircraft apron south at the Marco Island Executive Airport that will enhance safety and fully comply with FAA airport design standards. The total expected cost of this design, permitting and bidding project is $212, 500, The FAA grant award is $201,875. Funding for the County's local match of $10,625 is available from reserves. This project is currently included in the Airport Authority's FY09 Capital request Since the grant offer was received earlier than originally anticipated, the grant funds can be removed from the Authority's request and the match moved into reserves. Collier County CMA #5330 authorizes the County Manager to sign a grant agreement when the grantor requires execution of the agreement within one month or less, and the deadline has been missed for the next available Board of County Commissioners meeting, This grant offer was received by the Airport Authority on June 9, 2008, and the executed grant agreement is due by June 16, 2008. - FISCAL IMPACT: A budget amendment is necessary to increase grant proceeds and local matching funds. The local match is available from reserves in the Collier County Airport Authority Grant Fund 496. Agenda Item No. 16G7 June 24, 2008 Page 2 of9 LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office. - CMG GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with the Board's approval of the Authority's requests, and this project is in compliance with the Authority's five-year plan. RECOMMENDATION: That the Collier County Board of County Commissioners approve after-the-fact acceptance of a Federal Aviation Administration (FAA) grant offer for $201,875. and associated budget amendments, to fund the design, permitting and bidding of a taxiway and aircraft apron south expansion at the Marco Island Executive Airport. Prepared by Debra Brueggeman, Collier County Airport Authority ~ Page 1 of 1 Agenda Item No. 16G7 June 24, 2008 Page 3 of 9 i~' COLLIER COUNTY BOARO OF COUNTY COMMISSIONERS Item Number: Item Summary: 1687 Recommendation that the Board of County Commissioners approves an after-the-fact acceptance of the attached Federal Aviation Administration (FAA) grant offer for $201,875 for the design, permittlng and bidding of a taxiway and aircraft apron south expansion at the Marco Island Executive Airport, and associated budget amendments. Meeting Date: 6/24/2008900:00 AM Prepared By Debra Brueggeman Administrative Assistant Date County Manager's Office Airport Authority 6/10/20085:38:03 PM Approved By Theresa M. Cook Executive Director Date County Manager's Office Airport Authority 6/11/2008 3:15 PM Approved By Colleen Greene Assistant County Attorner Date County Attorney County Attorney Office 6/12/20084:27 PM {'. Approved By Marlene J_ Foard Grants Coordinator Date Administrative Services Administrative Services Admin. 6/12/20084:34 PM Approved By OMS Coordinator OMB Coordinator Date County Manager's Office Office of Management & Budget 6/13/20088:10 AM Approved By Susan Usher Senior ManagemenUBudget Analyst Date County Manager's Office Office of Management & Budget 6/16/200810:51 AM Approved By James V, Mudd Board of County Commissioners County Manager Date County Manager's Office 6/17/2008 7:27 PM file://C:\AgendaTest\Export\ll 0-June%2024,%202008\ 16.%20CONSENT%20AGENDA \1... 6118/2008 ~ Administrative Services Division Collier County Government Center 3301 East Tamiami Trail Naples, Florida 34112 marlenefoord<aJ.colliere:ov.net (239) 252-4768 (239) 252-8720 (fax) Agenda Item No. 16G7 June 24, 2008 R"CEiP;j;~le 4 of 9 OFFI.2E GF THE CC1PJTY M-'~,N~CF,~r;F ACTION ___ .'-..,--.....-,-.--,.... -----..--..---."".---- TO: Jim Mudd, County Manager CC: Debbie Brueggeman, Collier County Airport Authority FROM: Marlene Foord, Grants Coordinator DATE: June 10,2008 Grant Offer Reviewed and Accepted by Counry M~~Or submlttal: cOf:Z~%~ (date) After-the-Fact Approval of Acceptance by the BCC is required at the June 24. 2008 BCC meeting. SUBJECT: County Manager Review and Acceptance of a Federal AViatIOn A Grant Offer AA) The Collier County Airport Authority has been offered a grant from the Federal Aviation Administration (FAA) in the amount of $201,875 to fund the design, permitting and bidding of a taxiway and aircraft apron south expansion at the Marco Island Executive Airport. The total expected cost of this design, permitting and bidding project is $212,500. The FAA grant award is $201,875. Funding for the County's local match of$10,625 is available from reserves. This project is currently included in the Airport Authority's FY09 Capital request. Since the grant offer was received earlier than originally anticipated, the grant funds can be removed from the Authority's request and the match moved into reserves. The offer was received by the Airport Authority on June 9, 2008 and requires acceptance via signature by June 16,2008. We have inquired and the FAA is not able to be flexible on this date. Therefore, your review, and acceptance of this grant offer is requested. This acceptance will be by after-the-fact approval by the Board of County Commissioners. This process is acceptable to the FAA, After you have reviewed and accepted the offer, please sign the Offer on the page identified with SIGN HERE labels and also in the box above and call me for pickup at 252-GRNT (4768). Thank you. Please let me know if you have any questions, "" ~ "" L. c:: :z ~. ~ z-." :;:J C' ~ r-~ ~,~~, ~;1~' " N ... :J<: N ..,.. -J /~ o Agenda Item No. 16G7 June 24, 2008 Page 5 of 9 U.S. Department of Transportation Federal Aviation Administration Orlando Airports District Office 5950 Hazeltine National Dr., Suite 400 Orlando, FL 32822.5003 Phone: (407) 812-5331 Fax: (407) 812-6978 June 6, 2008 Ms. Theresa M. Cook Executive Director Collier county Airport Authority 2005 Mainsail Drive Suite 1 Naples, Florida 34114-8955 Dear Ms. Cook: RE: Marco Island Executive Airport; Marco Island, Florida AlP Number 3-12-0142-005-2008 Grant Offer We are enclosing the original and two copies of a Grant Offer for AlP Project No. 3-12-0142- 005-2008 for Marco Island Executive Airport, in response to your Application for Federal Assistance dated May 13, 2008. Your acceptance of this Offer will constitute a Grant Agreement by which the government will participate in the allowable costs of the project amounting to $201,875 (Federal share). ~ Once the authorized official has executed the Agreement and the official's signature has been notarized and sealed/stamped, the attorney for the Collier County Airport Authority must certify that the Sponsor's acceptance complies with local and state law and constitutes a legal and binding obligation on the part of the Sponsor. Please note that the Agreement is not legal unless the attorney signs it AFTER the Sponsor. If the terms of this Offer are satisfactory, please execute the document as soon as possible, but not later than June 16, 2008. To assist us in administrative reporting requirements you are requested to notify this office by faxing the signature page of the grant or by telephoning us immediately upon executing the grant. The original and one copy af the grant need to be returned to this office. The remaining copy is for your file. Please note that this grant offer may be funded all or in part with funds from the Small Airport Fund. Please allow aooroximatelv 30 davs after returnin(l final executed (lrant to this office before attemotin(l anv drawdowns from the letter-of-credit account. 3 Enclosures cc: Jeffery Leopold, FDOT/1 ~~ .. .{'.,- GRANT AGREEMENT Agenda Item No. 16G7 June 24, 2008 Page 6 of 9 U. S. Department of Transportation 'Fede,., Aviation Administration ((;(Q){PY Date of Offer. June 6, 2008 Project Number: Recipient: Airport: 3-12.Q142.ooS-2008 Collier County Airport Authortty (Herein called Sponsor) Marco Island Executive Airport OFFER THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to pay, as the Un;tedStates' share, ninety-five percent (95%) of the allowable costs Incurred in accomplishing the project consisting of the following: ~Construct Taxiway and Aircraft Apron South - Design, Permitting'and Bidding Phases. as more particular1y described in the Project Application dated May 13, 2008. The maximum obligation of the United States payable under this Offer shalf be $201,675 for airport development. This offer is made in accordance with and for the purpose of carrying outthe applicable provisions of the Federal Aviation Act of 1958, as amended, codified at Title 49 of the United States Code. Acceptance and execution of this offer shall comprise a Grant Agreement, as provided by Title 49 the United States Code, constituting the contractual obligations and rights of the United S~tes and the Spa r. UNITED STATES OF AMERICA FEDERAL AVIATION ADMINISTRATION A ACCEPTANCE The Sponsor agrees to accomplish the project in compliance with the terms and conditions contained herein and in the document "Terms and Conditions of Accepting Airport Improvement Program Grants" dated March 29, 2005. Executed thiS~aYOf~' 20& '~d:~ lItl. J ~IIYCOIIIIIllIION'IlIl- * .. EXPIES;ApII:12.2012 ~"1lI' 1llIIIIId""'.....~..... CERTIFICATE OF SPONSOR'S ATTORNEY I Colleen ~ . 6Ye.ene. certify: . acting as Attorney for the Sponsor do hereby That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of State of Florida. Further".! have examined the foregoing Grant Agreement, and the actions taken by said Sponsor relating thereto, and find that the acceptance thereof by said SponSor and Sponsor's official representative has been duly authorized and that the execution thereof is in all respects due and proper and in accordance with the laws of the said State and the applicable provisions of the Federal AlI1ation Act of 1958, as amended, codified at Title 49 of the United States Code. In addition, for grants involving projects to be carried out on property not own~ by the Sponsor, there are no legal impediments that will prevent full perfonnance by the Sponsor. Further, it is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the terms thereof. ~{JPtJtJO!A/11 ~ Signature of Sponsors Attorney ft6SI$1tlntCron/::j fl/kJrn~ (" ',a' C8 Date t(Q)[P>)f Agenda Item No. 16G7 June 24, 2008 Page 7 of 9 ~ RESOLUTION NO. 08-21 ",,-; RESOLUTION OF THE COLLIER COUNTY AIRPORT AUTHORITY APPROVING AND AUTHORIZING ITS EXECUTIVE DIRECTOR TO EXECUTE 11RS CORP. WORK ORDER #URS-FT-3889-08-03 IN THE AMOUNT OF $209,842 FOR PERMITTING, DESIGN, AND BIDDING OF THE TAXIWAY AND AIRCRAFT PARKING APRON AT THE MARCO ISLAND EXECUTIVE AIRPORT, PENDING FEDERAL AVIATION ADMINISTRATION (FAA) FUNDING APPROVAL. WHEREAS, the Collier County Airport Authority (Authority) plans to construct a taxiway and expand the aircraft parking apron at the Marco Island Executive Airport; and WHEREAS, certain engineering services are required to permit, design and bid this taxiway and aircraft parking apron expansion; and WHEREAS, URS, Corp. has agreed to provide said services for the sum $209,842; and WHEREAS, the Federal Aviation Administration (FAA) has tentatively allocated funding tor ninety-five percent (95%) of the design, permitting and bidding of the taxiway and apron expansion at the Marco Island Executive Airport. (" ~ NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE COLLIER COUNTY AIRPORT AUTHORITY, that the Authority hereby approves and authorizes its Executive Director to execute URS Corp. Work Oder #URS-FT -3889-08-03 for the sum of $209,842 for permitting, design, and bidding of the taxiway and aircraft parking apron expansion at the Marco Island Executive Airport, pending FAA funding approval. PASSED AND DULY ADOPTED by affirmative majority vote of the Collier County Airport Authority this 12th day ofMav 2008. ATTEST: COLLIER COUNTY AIRPORT AUTHORITY COLLIER COUNTY, FLORIDA ~o_ Theresa M. Cook, Executive Director '//L_/' ~---~""~ ~....::---~ 'r. Stephen L Price, Chairman Approved as to form and legal sufficiency: ~~J~ ~ Col een Greene, -Assistant County Attorney Y:\Administrntion\AA Board\Resolmions\Res 08-2111RS WO OS-03 MKY Taxiway design, permitting & bidding OS-OR,doc Agenda Item No. 16G7 June 24, 2008 Page 8 of9 ~ U.S. Deparrment of Transportation Federal Aviation Administration Orlando Airports District Offi:::e 5950 Hazeltine National Dr., Suite 400 Orlando, FL 32822-5003 Phone: (407) 812-6331 Fax: (407) B'2~6978 April 24, 2008 Ms. Theresa Cook Executive Director Collier County Airport Authority 2005 Mainsail Drive, Suite 1 Naples, Florida 34114-8955 Dear Ms. Cook: RE: Marco Island Executive Airport; Naples, Florida AlP Number 3-12-0142-005-2008 Notice of Tentative Allocation We are pleased to announce the Administrator has approved an allocation of $201 ,875 under the Fiscal Year 2008 Airport Improvement Program for the following specific development at Marco Island Executive Airport: Construct Parallel Taxiway (5000ft. x 35ft. to Runway 17/35) and Expand South Apron (220ft. x 1170ft. and 240ft. x 200ft.) - Design, Permit, & Bid Phases Our representative will soon discuss with you the project development, equal employment opportunity and the civil rights requirements. In allocating Federal funds for this project. we considered the representations in your Joint Airport Capital Improvement Program (JACIP) for Federal Assistance with regards to your commitment of local funds and your ability to proceed promptly with the project. This allocation is contingent upon you developing a project schedule which allows the FAA to issue a grant offer based on a negotiated engineering agreement by May 24, 2008. Please submit your complete grant application prior to May 24, 2008 for this project. Failure to comply with the schedule may result in cancellation of this allocation. Please find enclosed a copy of our "Project Management Checklist" which will be used to track the progress of this project. After review of the information, please contact your Airports District Office project manager to coordinate and establish the project schedule. In accordance with 49 CFR Part 26, Collier County Airport Authority will be required to take all necessary and reasonable steps to ensure that disadvantaged business Agenda Item No. 16G7 June 24, 2008 Page 9 of 9 2 ~ enterprises (DBE) have the maximum opportunity to compete for and perform contracts under this project. In this regard, you should contact our Civil Rights Staff at (404) 305- 5250 to determine the status of any outstanding requirements under this part. Additionally, you are reminded of the testing laboratory requirements for pavement construction outlined in AC 150/5370-10A, "Standards for Specifying Construction of Airports. " We look forward to working with you in the successful accomplishment of this project. Sincerely, Krystal G. Hudson, P.E. Acting Manager cc: ASO-9 Jeff Leopold, FDOT/1 ~.