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Agenda 06/24/2008 Item #16E 1 Agenda Item No. 16E1 June 24. 2008 Page 1 of 32 EXECUTIVE SUMMARY Recommendation to approve Amendment No. 03 to the Agreement with Collier County District School Board for the Driver Education Grant Program OBJECTIVE: To receive approval of an amendment to the agreement with the District School Board to allocate Driver Education Grant funds for summer driving school for private and public high school students. CONSIDERATIONS: On July 29, 2003, the Board of County Commissioners adopted Ordinance No. 2003-39, entitled "Dori Slosberg Driver Education Ordinance" to authorize the collection of a surcharge to supplement driver education funds and to establish the Driver Education Trust Fund 173. This Ordinance was amended by Ordimmce 2007-39 on April 24, 2007 (Item 17 A) based on recent changes to Florida Statutes. The Board further approved grant program procedures on October 14, 2003 that authorize the County Manager, or designee, to solicit grant applications and to negotiate a grant agreement with any eligible applicants. The 2008 Grant Program guidelines and applications were sent to each of tbe private high schools and the District School Board on February 1, 2008. A response was received only from the District School Board to fund the summer driver education program, including salaries and benefits for driver education teachers, para professionals, travel to a driver education teacher conference, new supplies and equipment and fuel and maintenance for the regular and summer school programs at a cost of $205,000. The Summer School program is also open to private high school students. The Grant Program is set up for funds collected as of February I of each year to be advertised to all eligible entities. Applications are due by March 31 of each year. StatT reviews the report for how the previous program year's funding was spent and includes any necessary references to carry over funds from the previous year in the agreement for the current year. The District School Board has submitted application four years in a row for a Summer Program and purchase of equipment and materials to supplement wmual programming for the school year. The Program Year is typically June to June and is kicked otTwith the Summer Program. The Project Report submitted for this year summarized the use of the funds through May 2008. The report requests permission to carry an estimated $89,000 in funding from the 2007 Grant Cycle into the 2008 Grant Cycle. The District continues to expend the funds from that Program Year until it ends in June and then provides the actual amount of carry forward funds in the Project Report. This was also done in the previous year and due to the way the District fiscal year and summer schedule conflict with each other, will continue to be necessary in future years. To account for the use of the carry forward funds each year, the District sets up a separate account in their budget and expends those funds prior to expending funds allocated for the ncw Program Year. The Project Report includes pages from the District budget identifying how the funds were expended. ~ The following table identifies the allocations and carry forward amounts: Agenda Item No. 16E1 June 24, 2008 Page 2 of 32 Program Program Carry Expended Expended Balance Estimated Actual carry Year Year Forward from from from carry forward iuto Allocation from Carry Current Current forward at subsequent previous Forward Program Program time of program year Program Prior to Year Year approval of Year Use of New Allocation Allocation new Program program Funds year agreement 2005 $199,267 $141,417.44 $57,849.56 $45,000 $36,005.28 2006 $148,087 $36,005.28 $36,005.28 $61,384.26 $86,702.74 $45,000 $33,471 2007 $225,500 $33,471 $33,471 $95,167.09 $130.332.91 $89,000 2008 $205,000 FISCAL IMPACT: If approved, funds in the amount of $205,000 will be provided within 45 days to the District School Board from Fund 173, Driver Education. GROWTH MANAGEMENT IMPACT: There is no impact to the Collier County Growth Management Plan. LEGAL CONSIDERATIONS: The Amendment No. 03 has been reviewed by the County Attorney's Office for legal sufficiency. The original agreement, approved by the Board of County Commissioners on July 26, 2005 (Item 16E7) between Collier County and the District School Board anticipated that the School Board would submit applications for subsequent years and was therefore written to allow extensions. Amendment No.2 for the 2007 program year was approved by the Board of County Commissioners on May 22, 2007 (Item 16E II), - JAB RECOMMENDA nON: That the Board of County Commissioners approves Amendment No. 3 to the Agreement with Collier County District School Board for the 2008 Driver Education Grant Program. Prepared by: Marlene Foord, Grant Coordinator, Administrative Services. Page 1 of 1 Agenda Item No. 16E1 June 24. 2008 Page 3 of 32 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: 16E1 Item Summary: Recommendation to approve Amendment No, 03 to the Agreement with Collier County District School Board for the Driver Education Grant Program. Meeting Date: 6/24/2008900:00 AM Approved By Jennifer A. Belpedio Assistant County Attorney Date County Attorney County Attorney Office 6/2/2008 9:59 AM Approved By Len Golden Price Administrative Services Administrator Date Administrative Services Administrative Services Admin. 6/12/2008 2:04 PM Approved By OMS Coordinator OMS Coordinator Date County Manager's Office Office of Management & Budget 6/12/20082:34 PM Approved By Laura Davisson Management & Budget Analyst Date County Manager's Office Office of Management & Budget 6/14120083:12 PM Approved By James V. Mudd Board of County Commissioners County Manager Dale County Manager's Office 6116/20086:18 PM ,- file://C:\AgendaTest\Export\11 0-June%2024, %202008\ 16.%20CONSENT%20AGENDA \ t.. 6/18/2008 Agenda Item No. 16E1 June 24. 2008 Page 4 of 32 AMENDMENT NO. 03 TO AGREEMENT BETWEEN COLLIER COUNTY AND DISTRICT SCHOOL BOARD OF COLLIER COUNTY FOR DRIVER EDUCATION GRANT This AMENDMENT NO. 03, entered into this day of , 2008 to that Agreement dated July 21, 2005 between Collier County, a political subdivision of the State of Florida, located at 3301 Tamiami Trail E., Naples, Florida 34112, ("COUNTY") and the District School Board of Collier County, located at 5775 Osceola Trail, Naples, Florida 34109, ("SCHOOL BOARD)." WHEREAS, the Agreement specifies that it can be extended for consecutive years with reference to each new project as identified in the Application Form for the respective fiscal year, with program changes reflected in the respective Amendment to the Agreement; and WHEREAS, renewal of the Agreement must be approved by the Board of County Commissioners and the School Board; and WHEREAS, the SCHOOL BOARD has responded as the sole applicant to the 2008 Driver Education Grant Program Request for Proposals that was sent to the District School Board and all non-public high schools listed in the Driver Education Grant Program; and WHEREAS, the SCHOOL BOARD agreed in Amendment No 2 to this agreement to fully spend $45,000 remaining from the 2006 Driver Education Grant Program during the 2006 Grant Program year and has done so and provided a report outlining the use of these funds; and WHEREAS, the SCHOOL BOARD continues to expend funds from the 2007 Driver Education Grant Program that has an end date of June 30, 2008, and the SCHOOOL BOARD has not yet submitted its final report for this fiscal year, but has submitted the required "interim project synopsis" which synopsis is determined to be sufficient by COLLIER COUNTY; and Agenda Item No. 16E 1 June 24, 2008 Page 5 of 32 WHEREAS, this Amendment Number 03 is consistent with the requirements of the Agreement, Ordinances 2003-39 and 2007-39 and the requirements of the Driver Education Grant Program. NOW, THEREFORE, the Parties agree follows: I. AVAILABILITY OF FUNDING Total funding available in the Driver Education Trust Fund, as of February 1, 2008, was $205,000 (Funds). Additional surcharges continue to be collected and will be available for the 2009 Driver Education Grant Program cycle. II. USE OF FUNDS The SCHOOL BOARD has requested $205,000 of the available funding and agrees that: (I) the SCHOOL BOARD will use the $205,000 solely for eligible direct education expenses, which includes purchase of goods and services including driver education course materials, vehicles to be used exclusively for driver education programs, driver simulators, and salaries of driver education instructors; (2) the SCHOOL BOARD will not use the Funds for administrative expenses; and (3) the SCHOOL BOARD will not use the Funds to supplant already existing funds; and (4) the SCHOOL BOARD will comply with all additional Ordinance terms and requirements concerning the use of funds, attached as Exhibit A III. PROJECT The SCHOOL BOARD agrees that it will only implement the project as represented in its Application Form (Application), attached as Exhibit B, and as permitted by the Driver Education Grant Program, attached as Exhibit C. The project will provide additional driver education teachers, para professionals, supplies, equipment, fuel/maintenance and permit some teacher travel for driver education related conferences. IV. CARRYFORWARD FUNDING 2 Agenda Item No. 16E 1 June 24, 2008 Page 6 of 32 The SCHOOL BOARD fiscal year, budget year for grants and summer school schedule will result in carry forward for each year of this program as currently implemented. The following table identifies estimated and actual carry forward amounts for past program years and the estimated amounts for the 2007 program year. Program Program Carry Expended at Balance at Estimated Actual carry Year Year fo rward time of time of carry forward into Allocation from approval of approval of forward at subsequent previous new new time of program program program program approval of year year year year new program agreement agreement year agreement 2005 $199,267 $141.417.44 $57.849.56 $45,000 $36,005 2006 $148,087 $36,005.28 $97,389.54 $86,702.74 $45,000 $33,471 2007 $225,500 $33.471 $95.167.09 $130,332.91 $89.000 2008 $205,000 A report that explains the use of funds for each year and itemizes the annual expenditures is attached as Exhibit D. Although the Grant Program guidelines imply that monies disbursed, but not spent at the end of the respective project's time frame, are to be returned to the Trust Fund for disbursement the next following project year, the applicant is the same applicant as in the previous three years and, as was detennined by Amendment No 01, COLLIER COUNTY deems it to be inefficient to return the unexpended funds 2007, and those funds should be carried forward into the 2008 project The final 2007 repOli that will be presented to the Board of County Commissioners following the end of the 2007 project time period will indicate the exact monetary amount of 2007 funds carried forward into the 2008 project Use of the unexpended 2007 funding shall be included in the SCHOOL BOARD'S Final 2008 Report that will be presented to the Board of County Commissioners following the end of that project time period. V. PROJECT TIME FRAME 3 Agenda Item No. 16E1 June 24, 2008 Page 7 of 32 The SCHOOL BOARD has represented in its Application that the project will begin on June 30, 2008 and will end no later than June 30, 2009. VI. ORIGINAL AGREEMENT IS NOT AMENDED EXCEPT AS EXPRESSLY SPECIFIED IN THIS AMENDMENT NUMBER TWO. All other aspects of the Agreement remain unchanged except to the extent expressly amended by this Amendment Number 03. DISTRICT SCHOOL BOARD OF COLLIER COUNTY, FLORIDA By: LINDA ABBOTT, Chairman DISTRICT SCHOOL BOARD OF COLLIER COUNTY, FLORIDA By: DENNIS THOMPSON, Superintendent ATTEST: DWIGHT E. BROCK, CLERK BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA By: By: , Deputy Clerk TOM HENNING, Chairman Approved as to form and legal sufficiency: JENNIFER A BELPEDIO Assistant County Attorney 4 f23456> ~/ .01. 6'", ~ T "0., i?/ ." ORDINANCE NO. 2007 .~ " HAY 2007, ;.; ~"~ Rfl'['\l1iIlO M ANCE AMENDING ORDINANCE 2003-39, ALSO KNOWN"'~ 3 \':. uUY-BlE RI SLOSBERG DRIVER EDUCATION ORDINANCE, C!S ". ".. CO D IN SECrIONS 2-451 THROUGH 2-456 OF THE CODE i:1i'c ;g "~~Izot S AND ORDINANCES IN ORDER TO INCREASE T~; ~ CHARGE THAT THE CLERK OF COURTS MAY ,COLLECT ~'. ~ ALL CML TRAFFIC PENALTIES FROM $3.00 PER PENALTY 1'0: $5.00 PER PENALTY, CHANGE REFERENCES TO "TRAFFI€P;:. '? EDUCATION TO "DRIVER" EDUCATION PROGRAMS, FUR~ ~. CLARIFY THAT FUNDS ARE TO BE USED TO ENHANCE, NO'r~ REPLACE DRIVER EDUCATION PROGRAM FUNDS AND STIPULATE THAT EACH PROGRAM RECEIVING FUNDS REQUIRE A MINIMUM OF 30 PERCENT OF A STUDENT'S TIME IN THE PROGRAM BE BEHIND-THE-WHEEL TRAINING; PROVIDING FOR INCLUSION IN THE CODE OF LAWS AND ORDINANCES; PROVIDING FOR CONFLICT AND SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Agenda Item No. 16E 1 June 24. 2008 Page 8 of 32 -n h --: '~ WHEREAS, on July 29, 2003, the Board of County Commissioners adopted Ordinance 2003-39, other..vise known as the "Dori Slasherg Driver Education Ordinance" to authorize the Clerk of the Circuit Court to collect an additional three dollar ($3.00) surcharge on all civil traffic penalties in County Court to be used to fund the direct aducation expenses of traffic education programs in both public and non-public high schools; and WHEREAS, recent changes in Section 318.1215 of the Florida Statutes, entitled "Dori Slasberg Driver Education Safety Act" f authorize the Board of County Commissioners to amend the authorizing ordinance to increase the $3.00 per penalty surcharge 10 $5.00 per penalty, as well as several other modifications to clarify intent and criteria; and WHEREAS, the Board of County Commissioners of Collier County, Florida deems il appropriate and in the best interest of the public health, safety and welfare to adopt this Ordinance to collect an additional surcharge and make minor program modifications. NOW, TIffiREFORE BE IT ORDAINED by the Board of County Commissioners of _ Collier County, Florida that: SECTION 1: Collier County Ordinance No. 2003-39 is amended as follows: SECTION THREE: COLLECTION OF SURCHARGE (1) Pursuant to 9 318.1215 Fla. Stat., a ,llfO' ..ll", (X3.9Q) five dollar ($5.00) surcharge shall be added by the Collier County Court against every person who pleads guilty or nolo contendere to, or is convicted of, regardless of adjudication, a moving or non.moving civil traffic violation. (2) The w.. .ollar ($3.09) five dollar ($5.00) surcharge shall be in addition EXHIBIT I-L- to any fine, civil penalty or other court cost and will not be deducted from the proceeds of 100 Agenda Item No. 16E1 June 24. 2008 Page 9 of 32 that portion of any fine or civil peha1ty which is received by Collier County in accordance with ~~ 316.660 and 318.21 FIa. Stat. (3) The Illr.. dollar (lJ.gg) five dollar ($5.00) surcharge shall be specifically added to any civil penalty paid, whether such penalty is paid by mail, paid in person without request for hearing, or paid after hearing and determination by the court. SECfION FOUR: DISTRIBUTION OF FUNDS COLLECTED (1) The Clerk shall collect the lh... aollor (t3.0Q) five dollar ($5.00) surcharge in accordance with 9 318.1215 FIa. Stat (2) All funds collected pursuant to this Ordinance shal1 be used for the exclusive purpose of funding driver education programs, and shall be deposited into a special trust fund to be used to exclusively fund the direct education expenses of ll'flffi& driver education programs in both public and non-public high scbools. (2) All funds collected shall be used exclusively to supplement (enhance and not renlace) funding for direct education expenses oftfafHe 9ri.Y.sLeducation programs in both public and non-public high schools. (3) Direct educational expenses are incurred for the purchase of goods and services including, but not limited to, driver education. course materials, vehicles exclusively used for driver education programs, driver simulators, and salaries of driver education instructors and shall not include administrative expenses. SECTION FIVE: EXPENDITURE AND MANAGEMENT OF FUNDS BUDGETED (I) The County Manager, or his designee, with direction from the Board of County Commissioners, in accordance with ~ 318.1215 Fla. Stat., and with the~ budget adopted by the Collier County Board of Commissioners, shall have the authority to provide for the expenditure of funds remitted to the lFlll'Ile driver education program. (2) Procedures for disbursement of the funds collected pursuant to this Ordinance shall be developed by the County Manager, or his designee, and approved by the Board of County Commissioners. (3) In order to receive funds, the eligible public and non-public high schools must make application for funds and receive approval by Collier County in accordance with the program procedures established by the County Manager and must execute an 20f3 Agenda Item No. 16E 1 June 24. 2008 Page 10 of32 acceptance agreement, acknowledging that funds received shaJJ be used exclusively by the recipient for direct educational expenses for driver education programsj.~ shall enhance and not be used to replace funds received from existing sources. and that the orol!fam receivilllz funds reauires that a minimum of 30 oercent of a student's time in the nrollrarn be behind-the-wheel trainino. (4) Monies that bave not been disbursed at the end of each fiscal year shall be retained for disbursement in the subsequent fiscal year(s), as appropriate. SECTION 2: CONFLICT AND SEVERABILITY In the event this Ordinance conflicts with any other ordinance of Collier County or other applicable law, the more restrictive shall apply. If any phrase or portion of this Ordinance is held invalid or unconstitutional by any court of competeot jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portion. SECDON 3: INCLUSION IN THE CODE OF LAWS AND ORDINANCES The provisions of this Ordinance shall become, and be made. a part of, the Code of Laws and Ordinances of Collier County, Florida The sections of the Ordinance may be renumbered or re~lettcred to accomplish such, and the word "ordinance" may be changed to "section", narticle", or any other appropriate word. SECTION 4: EFFECTIVE DATE A certified copy of this Ordinance shall be filed with the Department of State by the Clerk of the Board of Collier County Commissioners after adoption by the Collier County Board of Commissioners, and shall take effect and be implemented thirty (30) calendar days from the date of said filing with the Department of State. PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier County, Florida, this 'bJ,'C day of PIp', I ,2007. ,,;':' EJ.1;(r; .' . >: '~"-~'.-'.:.";:-.~~~., ATrES1.. .':' .,;-t "';-. Dwljht I{ Bio,*~er~ t'c:n.i 1J]r~, /l+e Q 9kt M' At~n ~;.tt'('>~ha I,...,. s s1onatur'" onI_ Approved as to form and legal sufficiency: Je~ef:IBeewotf oct", ~ Assistant County Attorney 300 ;t-.II. onj,;-.cr:<f: filed wi1+>_ 'j-.f! Sec~ ott:;. t~'s Off'ce ~e ~dayof nl ~ and QCIr.nowI~rr.\:-~f ~Gl ~~l~ lId, "0' By '~'- Application Form - Collier County Driver Education Grant Program Agenda Item No. 16E1 June 24. ;t008 / COLLIER COUNTY DRIVER EDUCATION GRANT PROGRANfage 11 o~ Application Form Deadline March 31, 2008 . GENERAL INFORMATION Applicant Name: District School Board of Collier County Address: 5775 Osceola Trail Naples. Florida 34109 Phone Number: 239-377-0128 Contact Person: Debra Ogden Contact Phone Number, including extension (if different from above): Email Address: ogdende(ql,collier.kI2.fl.us Type of High School (check one) X--Public High School Non-Public High School BACKGROUND INFORMATION I. List participating high school (s), address, phone number and campus contact information (if different than above). Barron Collier, Gulfcoast, Lely, Naples, Golden Gate, Palmetto Ridge, Everglades, lmmokalee 2. Brief project description. (Provide more detailed description onfallowing pages). Summer School Driver Education Program for Collier County Students - Equipment for year round Driver Education Programs, New paraprofessionals 3. Approximate number of students eligible for driver education. 8000 4. Approximate number of students to benefit from the project. 5000 5. Anticipated projec~~tart and end dates. Start: End: June~ Z-ClO'\ "^.r1" "J\) z..o~ June2OO'r ",,~F 6. Total funds requested. $ $205.000 7. Total number ofhicli school students (lITades 9-12) on Seotember I" oforevious vear. 12.000 I bereby certify that all funds received will be used exclusively to fund the direct education expenses of driver education programs and will not supplant nonnally budgeted funds for driver education. EXHIBIT Authorized High SchoollDistrict Official 3\d loca I 'B -Date Submit one original and two copies to Collier County Grants Coordinator, Administrative Services. Bldg. D., 3301 Tamiami Trail East. Naples, Florida 341/2 Re: Driver Education Grant Program Page 1 of3 Application Farm - Callier County Driver Education Grant Program Agenda Item No. 16E1 June 24. 2008 Page 12 of 32 . CURRENT DRIVER EDUCATION PROGRAM DESCRIPTION Describe the existing driver education program. If none exists, indicate such and explain why. The Driver Education program exists in all of Collier County Public High Schools. At each school, a certified Driver Education teacher is responsible for the instruction of the cJass. The teachers, during the school year, will have a new para professional assigned to enable the teacher to take students for the required 30% "behind the wheeL" The two new high schools have computer based simulation for cJassroom lessons and the other high schools, with the exception of Everglades City Schools, have theater based simulation. The programs consist of the following components: Road, Range, Simulation, and Classroom. This increased funding will allow for additional equipment-vehicJes, computer- based simulators, teacher and Para professional time. The goal of the program is to safely prepare novice drivers and achieve the National Driver Education Standards. Our teachers serve as third party tester for the State Department of Motor VehicJes (DMV). Driver Education teachers can issue written and road test waivers to their students upon proven documented competencies established by the DMV. The project incJudes providing a free summer school driver education program (teacher salaries) for public, private and home schooled school students, living in Collier County, as per the Slosberg legislation. In addition, the fimds will be used for new equipment/vehicJes, Para professional salaries, teacher training, supplies and additional fueVmaintenance for the regular school year and summer programs. PROPOSED PROGRAMiPROJECT Describe the proposed program or project. The district's project will incJude two summer school sites for Driver Education. Three or four teachers will work at each site, at their hourly teaching rate and fimding will be used to provide new supplies & new equipment/vehicJes and new Para professionals to provide equity for all programs within the district and assist in meeting the 30% "behind the wheel" requirement. Submit one original and two copies to Collier County Grants Coordinator, Administrative Services, Bldg. D., 3301 Tamiami Trail East, Naples, Florida 34112 Re: Driver Education Grant Program '" Page 2 of3 Application Form - Collier County Driver Education Grant Prog1"am Agenda Item No. 16E 1 June 24, 2008 PROGRAMlPROJECT BUDGET Page 13 of 32 nist all budget items and their associated cost, including. but not limited to: personnel (salary, fringe). contract services. ,- materials and supplies. equipment. etc, Note: All funds must be used exclusively to fund direct expenses of driver education programs. Eligible direct education expenses include the purchase of goods and services. including. but not limited to. driver education course materials. vehicles exclusively used for driver education programs, driver simulators. and salaries of driver education instructors, Administrative exvenses are not elirdble for f!rant fundinf!. Buduet Item Associated Cost 6 Driver Education Teachers for Summer Program/2007 Salary and Benefits, & 2008 $49,000 New Para professionals Salary and Benefits $152,415.60 Travel $584.40 Su;;;:;Iies " $1,000 Eauinment/V ehicles $1,000 FuellMaintenance $1,000 TOT AL-08-09 $205,000 ROLL FORWARD $89,000 TOTAL WITH ROLL FOWARD $294,000 BUDGET NARRATIVE The budget narrative should justify the direct costs associated with the program/project, including the necessity. reasonableness. and eligibility of all costs proposed in the above budget, 6 Driver Education Teachers for Snmmer Pro!!ram/3 teachers ner site at two sites/Para Professionals Collier County no longer funds a comprehensive summer school program. Driver Education is recognized as the number one elective in the state. However, students in advanced classes, specialized programs, and/or students enrolled in private school may not have the opportunity to include Driver Education in their schedule due to the rigor of their course work, This summer program gives students the opportunity to be properly trained in Driver Education and is vitally important as motor vehicle crashes are the number one kiIler of adolescents. During the school year additional funding is needed for new para professionals to meet the 30% "behind the wheel" requirement. Travel-State and National Conference dues and fees for teachers and travel expenses for teachers New Supplies The updated list of new supplies includes: updated videos, vehicles, technological applications, paper, curriculum materials, etc. New EauipmentNehicJes In order to be in compliance with the new DMV third party tester contract, each school site must have an established and approved road test course. The district wiIl purchase vehicles, cones, road signs and markings. Additional Fuel/Maintenance In order to provide a quality summer program, the district must provide the behind-the-wheel component of the course. This also requires additional fuel for the vehicles and increased maintenance costs. -.Jubmit one originarand two copies to Collier County Grants Coordinator, Administrative Services, B/dg. D.. 330/ Tamiami Trail East. Naples, Florida 34112 Re: Driver Education Grant Prog1"am Page 3 of 3 Program Description - Collier County Driver Education Grant Program Agenda Item No. 16E1 June 24, 2008 Page 14 of 32 COLLIER COUNTY DRIVER EDUCATION GRANT PROGRAM GENERAL PROVISIONS Collier County has created the Collier County Driver Education Grant Program under the authority of Section 318.1215 of the Florida Statutes, entitled "The Dori Slosberg Driver Education Safety Act." This act allows the Board of County Commissioners to enact an ordinance authorizing the Clerk of Courts to collect a five dollar ($5.00) surcharge on all moving and non-moving civil traffic infractions, except infractions related to parking of vehicles, filed in County Court to fund the direct education expenses of driver education programs in both public and non-public high schools. The Board of County Commissioners of Collier County, Florida has deemed it appropriate and in the best interest of the public health, safety and welfare to adopt Ordinance No. 2007-39 to collect this surcharge to supplement driver education funding and, as such, to create a grant program to manage and disburse the funds appropriately. Funds collected are deposited into Fund 173 Driver Education, a special trust fund established specifically for these funds. The County Manager, or designee, will request regular reports of these funds from the Clerk of Courts. By February I of each year, the County Manager, or designee, will mail a letter to the School District contact and to each non-public high school indicating the provisions of the grant program and indicating an approximate funding level for that year. USE OF FUNDS All funds collected will be used exclusively to fund the direct expenses of driver education programs in both public and non-public high schools in Collier County. Eligible direct education expenses include the purchase of goods and services, including, but not limited to, driver education course materials, vehicles exclusively used for driver education programs, driver simulators, and salaries of driver education instructors. Administrative expenses are not eligible for grant funding. Furthermore, based on the legislative intent of Section 318.1215 of the Florida Statutes, Collier County may lawfully disburse funds to a new driver education program as long as the funds are used for the direct expenses of the new program and there is no supplanting of already existing funds. Each program will also be required to verify that a minimum of 30 percent (30%) of a student's time in the program is spent doing behind-the- wheel training. Funds will be apportioned based on the total number of high school students (grades 9-12) enrolled as of September I of the previous year. The application period will be March I - March 31 of the following year with funding based on collections through February I of each year. Each applicant will be required to report on the application the number of eligible students as of September I of the previous year. The apportionment of funds will be adjusted annually based on the number of students reported on each application, or in the case that no applications are submitted, by the County Manager, or designee, every three (3) years to reflect changes in number of eligible students due to growth and other changes affecting high school populations. EXHIBIT I c Program Description - Collier County Driver Education Grant Program Agenda Item No. 16E1 June 24, 2008 Page 15 of 32 Example: High School # of eligible 9-12 grade Available Funding per students as of 9/1/03 Funding High School School Board 500 $100,000 $90,909 Non-Public High Schools (tbd) 50 $9,091 NOTIFICATION PROCESS By February 1 of each year, the County Manager, or designee, will mail a letter to the School District contact and each non-public high school providing notification of the grant program provisions, deadline for applications and an estimated funding level for that year. The following contact information will be used and may be amended as new non-public high schools are formed or as contact information changes: District School Board of Collier County Deb Ogden, Driver Education Coordinator 5775 Osceola Trail Naples, Florida 34109 Seacrest Country Day School Erin Duffy, Head of Upper Schools 7100 Davis Blvd Naples, Florida 34104 Community School of Naples Gene Rochette, Dean of Students 13275 Livingston Road Naples, Florida 34109 Seagate Christian Schools Glenn Wiggins, Principal ] 0 10 Whippoorwill Lane Naples, Florida 34]05 First Baptist Academy Cindy Murphy, High School Ministry Assistant 3000 Orange Blossom Drive Naples, Florida 34109 Saint John Neumann High School Laura Campbell, Principal 300053" Street Southwest Naples, Florida 34116 SUBMITTAL PROCESS The application cycle will be open from March I - March 31 of each year. All applicants must submit an application for funding, using the application form provided, signed by the authorized official such as the school principal for private schools or the superintendent of schools for the District School Board of Collier County. Applications will include: I) Applicant name and contact information, 2) Names and addresses of high schools to benefit, 3) Name, phone number, email and mailing address of contact person, 4) Current program description, including total cost of current program, 5) Intended uSe of funds/project description, 6) Number of eligible students, 7) Expected time frame for project, 8) Budget for proposed project, and 9) Certifications (funding direct costs only, non-supplanting requirement, 30% of student's time as behind-the-wheel training). PROJECT REpORTING If an applicant received previous funding, proposals must provide a brief synopsis of the project or program funded in the previous year. Note: this synopsis is in addition to the final report that must be submitted within 90 days of completion of each project. 2 Program Description - Collier County Driver Education Grant Program Agenda Item No, 16E1 June 24, 2008 Page 16 of 32 All applications must be received on or before March 31 of each year at the following address: Collier County Grant Coordinator Re: Driver Education Grant Program 3301 Tamiami Trail East, Bldg. D. Naples, Florida 34112 Ev ALUA nON PROCESS Upon receipt of each proposal, the County Manager, or designee, will review the applications to ensure completeness and eligibility. The County Manager, or designee, may work with the designated contact to obtain additional information or clarification as necessary in the approval process. ApPROVAL AND AWARD PROCESS Following the review of each proposal, the County Manager, or designee, will coordinate with the project contact and the County Attorney's office to prepare a contractual agreement for each project. Each contractual agreement will then require approval by the Board of County Commissioners. Each agreement will acknowledge that funds received will only be used for direct educational expenses for driver education programs, will not supplant existing funding sources and will support 30% of each student's time in behind-the-wheel training. Each agreement will also stipulate that a final report of expenditures and project outcomes be submitted within 90 days of the end of the project or termination of the grant period (whichever comes first). Agreements will also contain provisions for the County to have the right to audit the paperwork and project. DISBURSEMENT OF FuNDs Funds will be disbursed within 45 days following the Board of County Commissioners approval of the contractual agreement. Exam Ie: Step 1 Step 2 within 45 davs Funds Disbursed Step 3 Monies that have not been disbursed at the end of each fiscal year will he retained for disbursement in the following fiscal year (s), as appropriate. Monies disbursed, but not spent at the end of the project's time frame shall be returned to the Trust Fund for disbursement in the following year. PROJECT REpORTING Within 90 days following completion of the project or termination of the grant period (whichever comes first), a final report must be submitted to the County Manager, or designee, which outlines how the funds were used and includes copies of invoices and checks and any other documentation of expenditures and verifies that the funds supplemented, but did not supplant existing funds and supported a program that requires a minimum of 30% of a student's time be behind-the-wheel training. 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'" 0000 0000 0000 000 0 o lf1 Ll1 lfl U11J1LflI/l NNN NNN 0000 0000 0000 0000 0000 000 0 0000 0000 0000 0000 0000 000 0 0000 0000 0000 0000 Ol/1lfliJ) ~ "" o 0\IJlM..-IOCl'\lf10IilO UlIillf11!l '<l' MlIl rl \D "INN :.1 l'V01N CO " """ H" '" ~ ~ "'''''' m " ~i"~q;l r;j~Cl~5 r>lUlo::p..~HH ~~~p,: ~tJ~ cJa:~~&1t~~ ~~~~~:;;&;~ tllJlO~E-"JZE-< H '" E-< o rlOOOOOOOOO OQ'\OrlN"'U1~""'tf1\t1 tf1~~01NN~U1UlL11ll) ~~ ~ " i;1 "" . . riOO ~ 0.., ~ ~.., ~ ItlQlOll!llIllIll1llIlOlOl p;j "" '" " q " m " ~ Z N " ~ "" 00 , '" ~ '" M M .. ~ ~ o o 00 ~ ~ 00 ~ M o '" U " '" " ~ '" .. o >< , Pi " ~ :0 8 '" , ~ '" ~ ~ ,,~ " . U; " ~ " " " " . Cl '" "' . OJ , ~ '" C '" .c " c o ~ ~ o o 00 .. ~ o , ~ U; C- '" -'" U U o ~ ~ '" .. C- ~ '" '" c- o o 00 '" '"" " ~ .0 "''' , u 00 ~ ~ " ~ " '" " OJ '" o '" U; Cl '" U; ~ :> ~ '" Cl " U " ~ o '" '" , , , '" '" ::! 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'" -" ~ 00 o Z ~ ~ ... ~ " '" '" '" ~ o "" ~ " '" '" '" '" ~ :;1 " ~ ~ ~ ~ ~ o ... u '" ~ o '" '" , , , '" H ;:j "" ~ " ~ , , '" '" '" * OOOOOO\O'locoooor-- 0000 0'\0'\00'\00 C'\ ...........,-1,.., rl rl.-l Orl'<l"~Ot'-,.,oooC"-o~ or--OrlO\C'<l'OOOMOf\l \D(O'lr--NOO\..,Oo\OOOO'l ctI,-I.-Ir-- C'\.-IOO'lOco ro'l CO"""eQM CO"""OOOOV1 M 0'Ilf1(T'\,-I .. 0\ r--U"l0'l lfI,..., ~ ~ Agenda Item No. 16E1 June 24, 2008 Page 26 of 32 000 00 co 0'" (T\ 0'\ ~ ONNN o \D"" \D o rl,.., rl 0,,", M,., 0\0\,0\0 ~ ~ Lrl...-lrl.-l N N N N N N '" I , , " ... ,. , , " '" " z '" '" '" '" 00000...,0000000 000 00,., 0 0 0 0 0 0 0 00000000.-10000 o 0 ~ ~ 0000000000000 0000000000000 0000000000000 0000001l100001"1l'- OOOOOONOOOO"l'M OOOOOOrlOOOOUlO M \C '" co .... N ,., L!l ~ 0000000000000 0000000000000 0000000000000 Orl'<l'..,OOQJOOOC"-f"lM or--OrlOO\COOOM<:!'\D IDMt--N00ll10000LflO\ 0'\ rl rl r-- M 0 r-- 0 0 0 00 '" .-l co "" 00 M '<l' 0 \D 0 0 0 lI1 M C'\ 0\U1M..-jrlOt--lI10111rl ..". f'l1J)...... 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Z U ~ OM M M OM M M aNN N 00 00 N ~ ~ ~ NOON , , " ~ , , Q " Q II " 1;1 MOOOOOOOOOOrlN.-lNOO ~O.-lN."'U'l.-l'q<Ll1~NN~'q<OM MrlNNNM'q<Ll1Ll1Ll1Ll1~~~~~M ~ ~ IIlOOal~,::t;~~a:ul:ooal~~~ 0000 0000 0........-1..-.1 NOON NOON NOON OMMM OMMM co< 0000 ~ ~ ~ "'~~ NOON Q .. ~ , fl " " ~ U Z " 0000 0000 0000 0000 0000 0000 0000 o U'l I.l'1 I.l'1 . . . "' , , , " .. ~ , , " " t: H ~ o u t:i 8 " Ol o ~ ~~~ ~~ .. N , " '" .. '" ~ m ~ ~ ro o o N ~ ~ N ~ m o c '" 1J :J! '"' ~ o :>< , ~ >-0 " " , Po " S "' S OJ " OJ OJ i=: ~ .. W '" , U; oJ '" f-< " " " . e ~ iii " ~ " " ~ "' " " o " o " OJ ro " o " o ;> N H , " ~ 0 ~ o , ~ OJ ~ P, ~ U ~ U ~ o o ""' ~ P, f-< U ~ " ~ "' ~ 0 '" " P, Po ro o o N :>< Z':z ~~ o "' ~ OJ f-< ~ " " " " "' ro o '"' '" , , ~ '"' ::i! 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"'co LI1 \OCON rl MlIl rl OOOOOWOOOIDOOOOOQ 00001"'0'\000<'"1000000 OOOOO'\\DOOOOOOOOOO U')O'\.-l Ll) ~~ rl 000000000000001"10 00001'1000'\0000001"10 0000000<000000000 ~ ~ ~ ~ ~ N rl o 0 0 0 0 0 000 0 0 0 000 0 0000000000000000 00000 0 0 0 0 0 0 0 0 0 0 0 ~ M Orlq<qoOOCOOOOO['r<)!'100 O['OrlOONC'\OOOr<)qo\DOUl \Dr<)["-NOO\DCOOOOOLl1o\oo C'\rlrl['MOO\DOOOCOO\rlOO COq<W!'1q<OOO..,.OOOUlMq<1f1<:I' 0\1.l1r<)rlrlOUlrll!10l!1rl '<I' "lUl rl ~ rl ~ ~ f-< o 0" H" f-<~ " ~ OJ" f-< Z '" H" OJ ""'::! r--G~u ZlilUO:: UllilVl ::;llil ~~ iQP<Ej ~";;1"",, o:t........~wo ~f;l~~~:Q Ul~Ul3:0" " f-< > >1" OJ '" ;> "''' ""'~ Ulr--r--C1 f5~C1~ ""'ZH ",,";;1 <ll f-I Ul r-- ""H ~"'" "H" "f-<U ~" ~ " H~ o~o ~6:~ ~~~ f-< N f-< ~~~ Uf-<U H Z"'Z 0"0 zuz '" "'''' "0 HO "'" "'f-< Po~" "'" H OJ~O rlOOOOOOOOOOOrlNrlNOOO OO\OrlNqoO\UlrlNqoUl~NNq<'<I'r<)OM UlrlrlNNNM""UlUlUlUlUl~\!)\!)\!)r-""M ~ ~ w m ~~~~~o:t~400400004~~~ N , '" <!J " 0. ~ ~ ~ n ~ o o N ~ ~ N ~ ~ o " U f-< CO <!J ;;: " ~ o ;; 1, , ~ " in " ~ CO ~ ~ " " f-< . CO " ~ f-< '" " <!J . " '" " . "' , "' '" " '" f-< ~ <!J <!J '" '" "' CO o " CO " "' ~ ~ '" o "' o 0 N H , '" ~ " n o , ~ CO " 0. --'" \,..- , , o n ~ o. ~ " n "' o. ~ o o N ,.. ",:l! " " . '" -"'" 00", DO. n CO ';J " o >: t; "' " o '" 0. . , . "' " ~ " H ~ , , , , , " f-< ,.. , , , , " f-< ~ , , , , , " f-< ,.. , , , , , , , " l-< ,.. , , , ~ * OOOOOO~MOroooo~~o 0000 0'Ia'l 00'\00 0'1..-1 .-l.....-tr""l .-l.-lr-l co< Agenda Item No. 16E1 June 24, 2008 Page 29 of 32 Cl)l,O\P1ll 0'10'\0'10'1 OLtltfll.O 0"'(1\0'\ Orl..-lr-l "'..,,,,,oq< O'\r--r-r- 'll'\D\PID co< co< co< NNN ONNN 01""11'"11'1 or--r-r- \Ll(J\0'\(J\ ~"'''' ~ww ot'"-r--.... Oll'lO'lO\ Of'"l'"'-r-- ~ ~ ~ ~"'~ nCO<n 0,.,,..,.., o.....r-r-- 0000 ~~~ CO<CO<,., NNN 0000 0000 0000 "' ~ 0000 0000 0000 0000 OlllLtlill U1111lJ"lLtl NNN NNN " u ~ :;I "' O..-l'll''ll'Ol'-rof' O'll' Or-O\Pr--O Ol'-C..-IOO'lOLtlOIDOMON\Dlll ""I<1r--N100..-lNOroOOOO\CJ\O CI"I..-I.-tr-- \tI",,,",\OQ)otQ MM 110"'11)"" ....lll OalOll'l CON . . . O'\LtlM..-l ~ ~'" ,.,~ 111l1llflrl '" '" f;l ~ 0. i;j OOOOOMOMO\OOO..,r--OO OOOO\tJONMOMOO..,MOO OOOOO'lO\LtlIDOriOOlllOOO r--f"l'<l'M r-I l1'ICO Lf1 a:lCON"" rl Mill ,., n ,., " " " &1 0. i;j , OOOOO\DO..,OOOOOOOO OOOOO\NOP'lOOOOOOOO 00000'1<00""00000000 ,.,~ M N ~ co< " " gj ~ &1 000000000000001""10 OOOO'll'OOOOOOOOOMO 0000000000000000 '" ~ '" '" N M f;l l-< l-< i o u 0000000000000000 0000000000000000 0000000000000000 tl <!J " " "' O.-l"''<l'OO<OOOOOr-f''li'''lOO Or-OriOONO'IOOOM..,,,,,Olll IDMr--NOO\DCOOOOOLtllJ\QO O'Irl.-tl"-MOO\DOOO(OCI\MOO (o~(oM~O(O~OOOl1'lM"'l1'I'<l' <7!lJ')Mr-I......OU"lMU"lOU1...... '<I' NLO...... ",., '" ~ ~ o ~ ~ f-< ~ ~,,! ~~~~ ~ 5 5 "'~Q ~~"~,, ~ ~~~ ~M~ ~~~~~ ~ ~~5 ~~e ~~~~~~~~~ ~~~ ~~U" ~~~O~~N~ 0 ~~ ~~~~~~~8~~~~HHHQH ~~~~~~~~"~8m~~~~5~5~g~ O~~~~HH~~O~~ ~~H H ~"? UHQ~~tg~~~~~~~~~6~6~~~ 5~~~~"~~00~~O"~UZUZQ~~ o.o.~ ~ '" B o~ ~,., Q'<l'I/lU1 ~~(T\ OOOOOOOOOOO~NrlNOOO OrlN'<l'CI\l1'I~N'<l'l1'I~MM'<l''<l'MOM rlNNNM'<l'l1'IU"ll1'll1'll1'l~~~~~'<l'M ~ f-< ~mmro~~4~ro~~~~~~4 4 N , " " " 0. o ~ ~ M ~ o o N ~ ~ N ~ ~ o ,., U .. '" " ~ ,., " '" >oq " " '" ~ ~ ~ '" , en '" . EO: , "w .. . '" " '" .. " " " , " '" q , '" " '" 'tl " ~ '" ~ '" o " o " N H , '" ~ Q M o , '" '" ~ '" ~ U ~ U ~ o o M ~ " ~ ~ M '" " ~ o o N '" " "' , U "'" , " o '" M '" ~ o :w " o '" ~ ~ " " '" " '" '" o " '" Q ~ ~ U ~ '" o '" no , , , " " :ii " ~ " ~ , , >: " '" * oooooooO'1NC%lltlO'\OOr"'=l'O 0000 00<1'1 0'1....0'10 01.--1 rlrlrlrl .--I Orl~"'O\ll<Xlr--rl(010r--O""MO ar-OrlOrlOtfl.--l\llOMONOlll "" M r-- NOM rl N III rt) 0 0 0 0'1 .,. 0 O\.-Irlf"o {'.l""....MNl'-oo MC'l 00"""00"'" <,plil CT\l1'iCl'llI'l CON (l'\lf)M,-I ~ ~~ M ~ ..,.r--'<l'rl en en Agenda Item No. 16E1 June 24, 2008 Page 30 of 32 c:l'<l'"<3'''l' ""0'\""(1\ 0000 O\tl"''J:l 0..,."",..,. 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