Agenda 06/24/2008 Item #16E 5
Agenda Item No. 16E5
June 24, 2008
Page 1 of 4
EXECUTIVE SUMMARY
Recommendation to approve Addenda A to the contract with Coastal Training
Technologies, Corporation in the amount of $21,500 for additional courses to Collier
County's existing online safety training program.
OBJECTIVE: To provide additional online safety training courses for the benefit of Collier County
Employees.
CONSIDERATIONS: Collier County Government voluntarily abides by all rules and regulations for
the establishment of a workplace free from recognized hazards as established by the Occupational
Safety & Health Act of 1970 (OSHA). These rules and regulations are covered in the Code of
Federal Regulations (29-CFR), 1926 for Construction and 1910 for General Industry. Each
Department complies with OSHA's Code of Federal Regulations, as established by Risk
Management and CMA #5902, Workplace Safety & Health.
Employee training is an integral component of any environmental, health and safety program and
helps to reduce costs associated with property damage, third party claims, injuries and illnesses,
thus reducing workers' compensation, property and other liability costs.
Online Safety Training has proven to be a proactive and cost effective tool. This method of program
delivery has allowed employees to spend less time traveling to and from classroom training
sessions, thus reducing overall costs associated with safety and health training. While Online Safety
Training cannot serve as the only form of safety training, it does meet core safety training
requirements and supplements ongoing training efforts by Risk Management and department
specific safety staff.
Currently, the Claritynet Online Training System provides Collier County with 6 core classes that are
being utilized by a maximum of 900 employees (seats). Addenda A provides for 12 additional
courses and up to 2500 "seats" that have been determined to be of need by our employees in order
to meet our training requirements.
Staff is requesting the addition of $21,500 to this contract, originally in the amount of $29,000, for a
total of $50,500 for the training period ending 12/30/08.
FISCAL IMPACT: Funds are available within Fund 518, Workers' Compensation Insurance for this
purpose.
GROWTH MANAGEMENT IMPACT: There is no growth management associated with this
item.
RECOMMENDATION: That the Board approves Addenda A adding the amount of $21 ,500
for additional courses to Collier County's existing online safety training program and
authorize the County Manager or his designee to execute Addenda A.
SUBMITTED BY: Greg Barlow, GSP, RSM, EHS Manager
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Item Number:
Item Summary:
Meeting Date:
Page 1 of 1
Agenda Item No. 16E5
June 24, 2008
Page 2 of4
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
16E5
Recommendation to approve Addenda A to the contract with Coastal Training Technologies,
Corporation in the amount of $21 ,500 for additional courses to Collier Countys existing online
safety training program.
6/24/2008 9:00:00 AM
Prepared By
Greg Barlow
Administrative Services
Safety Engineer
Date
Risk Management
6/9/2008 1 :35:01 PM
Approved By
Greg Barlow
Administrative Services
Safety Engineer
Date
Risk Management
6/9/2008 1 :34 PM
Approved By
Jeffrey A. Walker, CPCU,
ARM
Administrative Services
Risk Management Director
Date
Risk Management
6/9/2008 1 :56 PM
Approved By
Lyn Wood
Administrative Services
Purchasing Agent
Date
Purchasing
6/10/20089:16 AM
Approved By
Steve Carnell
Administrative Services
PurchasingJGeneral Svcs Director
Date
Purchasing
6/11/20087:43 PM
Approved By
Len Golden Price
Administrative Services
Administrative Services Administrator
Date
Administrative Services Admin.
6/12/2008 2:25 PM
Approved By
OMS Coordinator
County Manager's Office
OMS Coordinator
Date
Office of Management & Budget
6/12/20083:17 PM
Approved By
Laura Davisson
County Manager's Office
Management & Budget Analyst
Date
Ottice of Management & Budget
6/14/20083:21 PM
Approved By
James V. Mudd
Board of County
Commissioners
County Manager
Date
County Manager's Office
6115/20084:28 PM
file://C:\AgendaTest\Export\l 1 0-June%2024, %202008\16.%20CONSENT%20AGENDA \1... 6/18/2008
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/J (X,/) / ,genda Item No. 16E5
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CONTRACTlWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Claritvnet Online Trainino PROJECT #: NfA PROJECT MANAGER: Greo Barlow
BIDIRFP #: NlA MOD #: -.J PO#: 500078877 WORK ORDER #: NIA
DEPARTMENT: Risk Manaoement
CONTRACTOR/FIRM NAME: Coastal TraininG Technoloaies CorDoration
Original Contract Amount:
$ 29.000.00
(Starting Point)
Current BCC Approved Amount:
$ NIA
(Lasl Total Amount Approved by the BCC)
$ SUaUQ ,2 q, 000,0/7
(Including All Changes Prior To This Modification)
Current Contract Amount:
Change Amount:
$ 21.500.00
Revised ContractlWork Order Amount:
I Cumulative Dollar Value of Changes to
I this ContractfWork Order:
$ 50,500.00
(Including This Change Order)
$ 21,500.00
Date of last BCe Approval
NIA
Agenda Item #
NIA
Percentage of the change over/under current contract amount 74 %
Formula: (Revised Amountl Last BCC approved amount)-1
CURRENT COMPLETION DATE (S): ORIGINAL:
12/30108
CURRENT:
12/30108
Describe the change(s): An increase in the number of courses offered alonG With the number of partiCipants that were
allowed to utilized the online traininG prOQram,
Specify the reasons for the change(s) n 1. Planned or Elective C 2. Unforeseen Conditions X 3. Quantity
Adjustments C 4. Correction of Errors (Plans, Specifications or Scope of Work) C 5. Value Added
C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: NeGative Impacts include
increased Irainino costs due to increased travel time of employees. increased instructor time. increased traininG room
resources and a decrease in employee effiCiency due to those faclors previouslv descnbed.
This change was requested by: nContractor/Consultant n Owner X Using Department r CDES
r Design Professional rlRegulalory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
X Yes
r No
This form is to be signed and dated. L
~?
APPROVED BY: /'...:/z€'z;V'"/ / --'bN. C/lJ'
Project~nager
REVIEWED BY: ~r m 'tt / ~
Contr c peclalisl
Date: 614/08
Date: 0j If /015
Agenda Item No, 16E5
June 24, 2008
Page 4 of 4
Reference No. 221510
ADDENDUM A
This Addendum A to the Collier County Government Hosted ClarityNet™ License Agreement
(AGREEMENT) dated 12/30/2007 and for the term 12/30/2007 through 12/29/2008 is entered into
on this _day of , 2008.
Per the request of Collier County Government, Coastal Training Technologies will invoice Collier
County Government as follows:
Amount due Coastal on current term 12/30/2007 through 12/29/2008 including ESP: $21,500.00 will
be paid to Coastal upon receipt of a proper invoice, and subject to Section 218.70, Florida Statutes,
also known as the "Florida Prompt Payment Act."
By: ~~hn~IOgiesCOrp.
0{ U.. ? it let;; , fM..f131 f) /J:f'lT
Type/Print Name and TItle
F WITNESS
~1t1,.. f\,,,"'\O' kjN'P .
~~"'..,~
Type/Print Name
;t()~
SECOND WITNESS
s\c.iC.:?<.cl tI'~ ,\), I' c{:.6c.<l'II""''''' \-
Type/Print Name
Date:
OWNER:
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
BY:
Stephen Y. Carnell
Purchasing/General Services Director
Approved As To Fonn
and Legal Sufficiency:
Print Name:
Assistant County Attorney