Agenda 06/24/2008 Item #16E 2
Agenda Item No. 16E2
June 24, 2008
Page 1 of 9
EXECUTIVE SUMMARY
Recommendation to approve an amendment to the Collier County Driver
Education Grant Program
OBJECTIVE: To approve an amendment to the Collier County Driver Education Grant Program
to further define the intent of the program to fund direct driver education expenses as those that
directly improve the level of skill, responsibility and capability of students to become better
drivers.
CONSIDERATIONS: On July 29,2003, the Board of County Commissioners adopted Ordinance
No. 2003-39, entitled "Dori Slosberg Driver Education Ordinance" to authorize the collection of a
surcharge to supplement driver education funds and to establish the Driver Education Trust Fund
173 as authorized by Section 318.1215, Florida Statutes. Due to amendments to the statute, the
Board subsequently adopted Ordinance No. 2007-39 on April 24, 2007 (Item 17A). The
ordinance directs the County Manager to develop procedures for disbursement of funds collected
to be approved by the Board of County Commissioners. Therefore, when changes to the
procedures are necessary. those changes must also be approved by the Board of County
Commissioners.
While the procedures indicate that funds are to be spent on direct education expenses for driver
education, it has been determined that it is necessary to provide additional definition concerning
what expenses are considered eligible and ineligible.
The Program Description document describes the use of funds and will be modified to include a
definition of direct education expeneses "as those that directly improve the level of skill,
responsibility and capability of students to become better drivers" and clarifies that "administrative
expenses to support the underlying driver education program and other items solely to support
the instructor or classroom are not eligible for grant funding." The Application Form will be
modified accordingly. These clarifications reflect the original intent of the statute and legislature
in creating the original program and better delineate how to determine if a cost is eligible or
ineligible. The purpose of this change is to make it clear that this program was designed to
enhance the underlying driver education program, which should be supporting the instructors and
classroom with adminstrative funds from a source other than the Driver Education Trust Fund.
The disbursement of Program funds is also proposed to be modified. Presently, monies
disbursed, but not spent at the end of the project's time are required to be returned to the Trust
Fund for disbursement in the following year. The proposed modifications will allow the monies
disbursed to be retained by the grantee if the same grantee is the sole recipient of funds the
following year. Instructions for this process will be contained within the agreement negotiated
between Collier County and the grantee. Program staff will continue to closely monitor the use of
the monies "carried over" to ensure that Program requirements are met.
FISCAL IMPACT: There is no fiscal impact directly associated with this executive summary;
however, this change will ensure that funds are spent on direct education expenses only.
.-
GROWTH MANAGEMENT IMPACT: There is no impact to the growth management plan
associated with this proposed grant program.
LEGAL CONSIDERATIONS: The County Attorney Office has reviewed and approved the
attached program amendments as being legally sufficient. - JAB
Agenda Item No. 16E2
June 24, 2008
Page 2 of 9
RECOMMENDATION: That the Board of County Commissioners approves an amendment to the
Collier County Driver Education Grant Program to further define the intent of the program to fund
direct driver education expenses as those that directly improve the level of skill, responsibility and
capability of students to become better drivers.
Prepared by:
Marlene Foord, Grant Coordinator, Administrative Services
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Page I of I
Agenda Item No. 16E2
June 24, 2008
Page 3 of 9
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16E2
Recommendation to approve an amendment to the Collier County Driver Education Grant
Program.
Meeting Date:
6/24/2008 9:00:00 AM
Approved By
Jennifer A. Belpedio
Assistant County Attorney
Date
County Attorney
County Attorney Office
6/5/20089:35 AM
Approved By
Len Golden Price
Administrative Services Administrator
Date
Administrative Services
Administrative Services Admin.
6/12/2008 2:05 PM
Approved By
OMS Coordinator
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
6/12/20082:36 PM
Approved By
Laura Davisson
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
6/14/20083:15 PM
Approved By
James V. Mudd
Board of County
Commissioners
County Manager
Date
County Manager's Office
6/16/20086:27 PM
file://C:\AgendaTest\Export\ 1] 0-June%2024,%202008\J 6.%20CONSENT%20AGENDA\I... 6/18/2008
Program Description - Collier County Driver Education Grant Program
Agenda Item No, 16E2
June 24, 2008
Page 4 of 9
COLLIER COUNTY DRIVER EDUCATION GRANT PROGRAM
GENERAL PROVISIONS
Collier County has created the Collier County Driver Education Grant Program under the authority of
Section 318.1215 of the Florida Statutes, entitled 'The Dori Slosberg Driver Education Safety Act." This
act allows the Board of County Commissioners to enact an ordinance authorizing the Clerk of Courts to
collect a five dollar ($5.00) surcharge on all moving and non-moving civil traffic infractions, except
infractions related to parking of vehicles, filed in County Court to fund the direct education expenses of
driver education programs in both public and non-public high schools.
The Board of County Commissioners of Collier County, Florida has deemed it appropriate and in the best
interest of the public health, safety and welfare to adopt Ordinance No. 2007-39 to collect this surcharge
to supplement driver education funding and, as such, to create a grant program to manage and disburse the
funds appropriately. Funds collected are deposited into Fund 173 Driver Education, a special trust fund
established specifically for these funds. The County Manager, or designee, will request regular reports of
these funds from the Clerk of Courts.
By February I of each year, the County Manager, or designee, will mail a letter to the School District
contact and to each non-public high school indicating the provisions of the grant program and indicating
an approximate funding level for that year.
USE OF FUNDS
All funds collected will be used exclusively to fund the direct expenses of driver education programs in
both public and non-public high schools in Collier County. Direct driver education expenses are defined
as those that directly improve the level of skill, responsibility and capability of students to become better
drivers. Eligible direct education expenses include the purchase of goods and services, including, but not
limited to, driver education course materials, vehicles exclusively used for driver cducation programs,
driver simulators, and salaries of driver education instructors. Administrative expenses to support the
underlying driver education program and other items solely to support the instructor or classroom are not
eligible for grant funding. Furthermore, based on the legislative intent of Section 318.1215 of the Florida
Statutes, Collier County may lawfully disburse funds to a new driver education program as long as the
funds are used for the direct expenscs of the new program and there is no supplanting of already existing
funds. Each program will also be required to verify that a minimum of 30 percent (30%) of a student's
time in the program is spent doing behind-the-wheel training.
Funds will be apportioned based on the total number of high school students (grades 9-12) enrolled as of
September I of the previous year.
The application period will be March I - March 31 of the following year with funding based on
collections through February I of each year. Each applicant will be required to report on the application
the number of eligible students as of September I of the previous year.
The apportionment of funds will be adjusted annually based on the number of students reported on each
application, or in the case that no applications are submitted, by the County Manager, or designee, every
Program Description - Collier County Dn.ver Education Grant Program
Agenda Item No. 16E2
June 24, 2008
Page 5 019
three (3) years to reflect changes in number of eligible students due to growth and other changes affecting
high school populations.
Example:
High School # of eligible 9-12 grade Available Funding per
students as of 9/1/03 Fundinl! Hil!h School
School Board 500 $100,000 $90,909
Non-Public High Schools (tbd) 50 $9,091
NOTIFICATION PROCESS
By February I of each year, the County Manager, or designee, will mail a letter to the School District
contact and each non-public high school providing notification of the grant program provisions, deadline
for applications and an estimated funding level for that year. The following contact information will be
used and may be amended as new non-public high schools are formed or as contact information changes:
District School Board of Collier County
Deb Ogden, Driver Education Coordinator
5775 Osceola Trail
Naples, Florida 34109
Seacrest Country Day School
Erin Duffy, Head of Upper Schools
7100 Davis Blvd
Naples, Florida 34104
Community School of Naples
Gene Rochette, Dean of Students
13275 Livingston Road
Naples, Florida 34109
Seagate Christian Schools
Glenn Wiggins, Principal
10 I 0 Whippoorwill Lane
Naptes, Florida 34105
First Baptist Academy
Cindy Murphy, High School Ministry Assistant
3000 Orange Blossom Drive
Naples, Florida 34109
Saint John Neumann High School
Laura Campbell, Principal
3000 53" Street Southwest
Naples, Florida 34116
SUBMITTAL PROCESS
The application cycle will be open from March I - March 31 of each year. All applicants must submit an
application for funding, using the application form provided, signed by the authorized official such as the
school principal for private schools or the superintendent of schools for the
District School Board of Collier County. Applications will include:
I) Applicant name and contact information,
2) Names and addresses of high schools to benefit,
3) Name, phone number, email and mailing address of contact person,
4) Current program description, including total cost of current program,
5) Intended use of funds/project description,
6) Number of eligible students,
7) Expected time frame for project,
8) Budget for proposed project, and
9) Certifications (funding direct costs only, non-supplanting requirement, 30% of student's time as
behind-the-wheel training).
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Program Description - Collier Courlly Driver Education Grant Program
Agenda Item No, 16E2
June 24, 2008
Page 6 of 9
PROJECT REPORTING
If an applicant received previous funding, proposals must provide a brief synopsis of the project or
program funded in the previous year. Note: this synopsis is in addition to the final report that must be
submitted within 90 days of completion of each project.
All applications must be received on or before March 31 of each year at the following address:
Collier County Grant Coordinator
Re: Driver Education Grant Program
3301 Tamiami Trail Eas~ Bldg. D.
Naples, Florida 34112
EVALUATION PROCESS
Upon receipt of each proposal, the County Manager, or designee, will review the applications to ensure
completeness and eligibility. The County Manager, or designee, may work with the designated contact to
obtain additional information or clarification as necessary in the approval process.
ApPROVAL AND AWARD PROCESS
Following the review of each proposal, the County Manager, or designee, will coordinate with the project
contact and the County Attorney's office to prepare a contractual agreement for each project. Each
contractual agreement will then require approval by the Board of County Commissioners. Each
agreement will acknowledge that funds received will only be used for direct educational expenses for
driver education programs, will not supplant existing funding sources and will support 30% of each
student's time in behind-the-wheel training. Each agreement will also stipulate that a final report of
expenditures and project outcomes be submitted within 90 days of the end of the project or termination of
the grant period (whichever comes first). Agreements will also contain provisions for the County to have
the right to audit the paperwork and project.
DISBURSEMENT OF FUNDS
Funds will be disbursed within 45 days following the Board of County Commissioners approval of the
contractual agreement.
Exam Ie:
roved
Step 2
(within 45 davs)
Funds Disbursed
Step 3
Proiect Com leted
Step 4 (within 90 days of
ro'ect com letion)
Re ort Submitted
Step 1
Monies that have not been disbursed at the end of each fiscal year will be retained for disbursement in the
following fiscal year (s), as appropriate. Monics disbursed, but not spent at the end of the project's time
frame shall either be retained by the grantee or be returned to the Trust Fund for disbursement in the
following year. Instructions for this process will be contained within the agreement negotiated between
Collier County and the grantee.
PROJECT REpORTING
Within 90 days following completion ofthe project or termination of the grant period (whichever comes
first), a final report must be submitted to the County Manager, or designee, which outlines how the funds
were used and includes copies of invoices and checks and any other documentation of expenditures and
verifies that the funds supplemented, but did not supplant existing funds and supported a program that
requires a minimum of 30% of a student's time be behind-the-wheel training. Failure to provide this
report would constitute breach of contract and would affect an agency's eligibility for future funding.
3
COLLIER COUNTY DRIVER EDUCATION GRANT PROGRAM
Application Form
Deadline March 31
Agenda Item No. 16E2
June 24, 2008
Page 7 of 9
Application Form - Collier County Driver Education Grant Program
GENERAL INFORMATION
Applicant Name:
Address:
Phone Number:
Contact Person:
Contact Phone Number, including extension (if different from above):
Email Address:
Type of High School (check one): Public High School
Non-Public High School
BACKGROUND INFORMATION
I. List participating high school (s), address, phone number and campus contact information (if different than above).
2. Brief project description. (Provide more detailed description onfollowingpages).
3. Approximate number of students eligible for driver education.
4. Approximate percentage of time each student receives behind-the-wheel training.
(By statute, each student must receive a minimum of 30% of behind-the-wheel training)
5. Approximate number of students to benefit from the project.
6. Anticipated project start and end dates. Start:
End:
7. Total funds requested. $
8. Total number of high school students (grades 9-12) on September I" of previous year.
I hereby certify that all funds received will be used exclusively to fund the direct education expenses of driver education programs as
defined in the Program Description, will support a program that requires a minimum of 30% of a student's time as behind-the-wheel
training and will not supplant normally budgeted funds for driver education.
Authorized High SchoollDistrict Official
Date
Submit one original and two copies to Collier County Grants Coordinator, Administrative Services. Bldg. D., 3301 Tamiami Trail East, Naples,
Florida 34112; Re: Driver Education Grant Program Page 1 of 3
Application Form - Collier County Driver Education Grant Program
Agenda Item No. 16E2
June 24, 2008
Page 8 of 9
CURRENT DRIVER EDUCATION PROGRAM DESCRIPTION
Describe the existing driver education program. If none exists, indicate such and explain why.
PREVIOUS PROGRAM YEAR SYNOPSIS
Iffunding was received in the prior year. describe how the funding was used and any deviations from the original project
as submitted in the application, including any budget deviations.
I
I
PROPOSED PROGRAM/PROJECT
Describe the proposed program or project. Ensure all project components are identified in the budget and budget
narrative on the following page.
Submit one original and two copies to Collier County Grants Coordinator, Administrative Services, Bldg. D., 3301 Tamiami Trail East, Naples,
Florida 34112; Re: Driver Education Grant Program Page 2 of 3
PROGRAM/PROJECT BUDGET
Agenda Item No. 16E2
June 24, 2008
Page 9 of 9
Application Fonn - Collier County Driver Education Grant Program
.BUDGET NARRATIVE
The budget narrative should justify the direct costs associated with the program/project as identified in the budget listed
above, including the necessity, reasonableness, and eligibility of all cosls proposed in the above budget. Each item listed
above in the Program/Project Budget should be listed below with calculations and justification provided.
Submit one original and two copies to Collier County Grants Coordinator. Administrative Services. Bldg. D.. 3301 Tamiami Trail East+..Naples.
Florida 34JJ2; Re: Driver Education Grant Program rage 3 of3