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Agenda 07/22/2008 Item #16D 5Agenda Item No. 16D5 July 22, 2008 Page 1 of 27 EXECUTIVE SUMMARY Recommendation that the Board of County Commissioners approves, and authorizes its Chairman to sign, an amendment to the Community Development Block Grant (CDBG) Funding Agreement between Collier County and the Collier County Housing Authority for public improvements to Farm Worker Village and Horizon Village. OBJECTIVE: To obtain Board of County Commissioners (Board) approval of an Amendment to Agreement between Collier County and The Collier County Housing Authority for Public Improvements to Farm Worker Village and Horizon Village. CONSIDERATIONS: The proposed amendment revises the timeline, budget, and scope which is intended to give The Collier County Housing Authority an easier flow in their process and assist with LCEC costs. The total budgeted amount will not change; the funds will be reallocated to accurately reflect the expenditures. This funding will provide replacement of 47 roofs and installation of approximately thirty five street lights which will benefit low income residents of Collier County while preserving the character of the neighborhood. The Board approved the original agreement providing for this $357,750 CDBG grant on September 25, 2007. FISCAL IMPACT: No general funds or ad valorem dollars are being utilized in this CDBG — project. There is no dollar amount change in this agreement. GROWTH MANAGEMENT IMPACT: This amendment to the agreement between Collier County and The Collier County Housing Authority is consistent with the Growth Management Plan. LEGAL CONSIDERATIONS: The proposed amendment has been reviewed by the County Attorney's Office and is legally sufficient for Board action. - CMG RECOMMENDATION: That the Board approve an amendment to the agreement between Collier County and The Collier County Housing Authority (CCHA) for public improvements to Farm Worker Village and Horizon Village to revise the scope, budget, and timeline for this project. Prepared by: Rosa Munoz, Gants Management Coordinator Housing and Human Services Department Agenda Item No. 16D5 July 22, 2008 Page 2 of 27 AGREEMENT BETWEEN COLLIER COUNTY AND COLLIER COUNTY HOUSING AUTHORITY PUBLIC IMPROVEMENTS FOR FARM WORKER VILLAGE & HORIZON VILLAGE Catalog of Federal Domestic Assistance # 14.218 HUD Grant # B- 07 -UC -12 -0016 THIS AGREEMENT, is entered into this 4JU/-A day of 2022 by and between Collier County, a political subdivision of the State of Florida, hereinafter referred to as "COUNTY ", and "Collier County Housing Authority," a special independent district of the State of Florida, created in accordance with Florida Statute Section 421.27 et seq., having its principal office at 1800 Farm Worker Way, Immokalee, Florida 34142, and its Federal Tax Identification number as 59- 1490555, hereinafter referred to as the "SUBRECIPIENT." WHEREAS, the COUNTY has entered into an agreement with the United States Department of Housing and Urban Development for a grant for the execution and implementation of a Community Development Block —` Grant Program in certain areas of Collier County, pursuant to Title I of the Housing and Community Development Act of 1974 (as amended); and WHEREAS, Pursuant to the aforesaid agreement COUNTY is undertaking certain activities to primarily benefit low and moderate income persons and neighborhoods and to alternatively use Community Development Block Grant (CDBG) funds for: slum or blight treatment or for an urgent community need; to improve the quality of life in Collier County by providing infrastructure improvements, public facilities, and other activities which are related to neighborhood/community improvements; to improve the condition of life for persons who require physical access or other services that meet their individual needs; and to provide for long range community improvements by assessing current conditions and planning long range improvement programs as described in the Consolidated Plan submission; and WHEREAS, the Fiscal Year 2007 -2008 Consolidated One -Year Action Plan was developed following the Collier County Consolidated Plan - Citizen Participation Plan, adopted on January 9, 2001, April 25, 2006 and April 24, 2007; and Housing Authority Page 1 of 23 Public Improvements - Farm Worker Village Horizon Village Agenda Item No. 16D5 July 22, 2008 Page 3 of 27 WHEREAS, The Board of County Commissioners of Collier County approved the Collier County Consolidated Plan One -Year Action Plan for Federal Fiscal Year 2007 -2008 for the CDBG Program with Resolution 2007 -101 on April 24, 2007, including the use of this standard form Agreement; and WHEREAS, the United States Department of Housing and Urban Development (HUD) has approved the County's Consolidated Plan One -Year Action Plan for Federal Fiscal Year 2007 -2008 for the CDBG Program and the use of the CDBG funds for the activities identified in the Plan; and WHEREAS, the COUNTY and the SUBRECIPEINT desire to provide the activities specified in Exhibit A of this Agreement, in accord with the approved Annual Consolidated Plan; and WHEREAS, the COUNTY desires to engage the SUBRECIPIENT to implement such undertakings of the Community Development Block Grant (CDBG) Program as a valid and worthwhile County purposes. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is agreed by the Parties as follows: I. DEFINITIONS (1) "COUNTY" means Collier County, and where applicable, it's authorized representative(s). (2) "CDBG" means the Community Development Block Grant Program of Collier County. (3) "HHS" means the Housing and Human Services Department of Collier County. (4) "SUBRECIPIENT" means Collier County Housing Authority (5) "HHS Approval" means the written approval of the Housing and Human Services Department or designee. (6) "HUD" means the Secretary of the U.S. Department of Housing and Urban Development or a person authorized to act on its behalf. (7) "Low and moderate income persons" means the definition set by HUD. (8) "Project" means the work contemplated to be performed as set forth in Exhibit "A ". II. SCOPE OF SERVICES The SUBRECIPIENT shall, in a satisfactory and proper manner, as determined by HHS, perform the tasks necessary to conduct the program outlined in Exhibit "A," and shall submit each request for reimbursement using Exhibit `B" along with the monthly submission of Exhibit "C," all of which are attached hereto and made a part hereof. Housing Authority Page 2 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 161D5 July 22, 2008 Page 4 of 27 III. TDVIE OF PERFORMANCE The effective date of this Agreement and all rights and duties designated hereunder are contingent upon the timely release of funds for this project by HUD under Grant No. B- 07 -UC -12 -0016. The effective date shall be the latest date of execution of this Agreement, and the services of the SUBRECIPIENT shall be undertaken and completed in light of the purposes of this Agreement. In any event, all services required hereunder shall be completed by the SUBRECIPIENT prior to June 15, 2008. Any funds not obligated by the expiration date of this Agreement shall automatically revert to the COUNTY, as set forth in Part VIII F (e), and Part VIII H below. IV. CONSIDERATION AND LIMITATION OF COSTS The SUBRECIPIENT shall be paid by the COUNTY for allowable costs, determined by COUNTY, in an amount not to exceed THREE HUNDRED FIFTY SEVEN THOUSAND, SEVEN HUNDRED FIFTY DOLLARS ($357,750.00) for the services described in Exhibit "A." In the event the project costs exceed the stated amount, the SUBRECIPIENT shall be responsible for the excess. All improvements specified in Exhibit "A" shall be performed by SUBRECIPIENT employees, or shall be put out to competitive bidding under a procedure acceptable to the COUNTY and federal requirements. The SUBRECIPIENT shall enter into contract for improvements with the lowest responsive and responsible bidder. Contract administration shall be handled by the SUBRECIPIENT and monitored by the COUNTY, which shall have access to all records and documents related to the project. — V. NOTICES All notices required to be given under this Agreement shall be sufficient when delivered to Housing and Human Services at its office, presently located at 3050 North Horseshoe Drive, Suite 110, Naples, Florida 34104, and to the SUBRECIPIENT when delivered to its office at the address listed on page one (1) of this Agreement. VI. SPECIAL CONDITIONS The SUBRECIPIENT agrees to comply with the requirements of Title 24 Code of Federal Regulations, Part 570 of the Housing and Urban Development regulations concerning Community Development Block Grants (CDBG) and all federal regulations and policies issued pursuant to these regulations. The SUBRECIPIENT further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available for specified activities. VII. GENERAL CONDITIONS A. IMPLEMENTATION OF PROJECT ACCORDING TO REQUIRED PROCEDURES The SUBRECIPIENT shall implement this Agreement in accordance with applicable Federal, State, and County laws, ordinances and codes and with the procedures outlined in HHS' Policies and Procedures memoranda. The Federal, State, and County laws, ordinances and codes are minimal regulations supplemented by more restrictive guidelines set forth by HHS. No payments will be made until approved by HHS Department or designee. Housing Authority Page 3 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 16D5 July 22, 2008 Page 5 of 27 Should a project receive additional funding after the commencement of this Agreement, the SUBRECIPIENT shall notify HHS in writing within thirty (30) days of receiving notification from the funding source and submit a cost allocation plan for approval by the HHS Department or designee within forty -five (45) days of said official notification. B. COMPLIANCE WITH LOCAL AND FEDERAL RULES. REGULATIONS AND LAWS During the performance of the Agreement, the SUBRECIPIENT agrees to comply with any applicable laws, regulations and orders listed below which by reference are incorporated and made a part hereof. The SUBRECIPIENT further agrees to abide by all other applicable laws, 1. 24 CFR Part 570, as amended - The regulations governing the expenditure of Community Development Block Grant funds. 2. 24 CFR Part 58 - The regulations prescribing the Environmental Review procedure. 3. 36 CFR Part 800 - The regulations outlining the procedures for the protection of historic and cultural properties. 4. 24 CFR Part 1 - The regulations promulgated pursuant to Title VI of the 1984 Civil Rights Act. 5. 24 CFR Part 107 - The regulations issued pursuant to Executive Order 11063 which prohibits discrimination and promotes equal opportunity in housing. 6. Executive Order 11246, as amended by Executive Orders 11375 and 12086 - which establishes hiring goals for minorities and women on projects assisted with federal funds. 7. Title VII of the 1968 Civil Rights Act as amended by the Equal Employment Opportunity Act of 1972 - which prohibits discrimination in employment. 8. 24 CFR 135 - Regulations outlining requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended. 9. Age Discrimination Act of 1973 10. National Flood Insurance Act of 1968 11. 24 CFR Part 130 - Regulations that prohibit discrimination in employment in federally assisted construction contracts. 12. 40 CFR Part 15 - Regulations relating to the applicability of the Clean Air and Water Pollution Acts. 13. Contract Work - Hours and Safety Standards Act Housing Authority Page 4 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 16D5 July 22, 2008 Page 6 of 27 14. Lead Based Paint Poisoning Preventive Act 15. Section 504 of the Rehabilitation Act of 1973 16. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 17. 29 CFR Parts 3, 5 and 5a - Regulations which prescribe the payment of prevailing wages and the use of apprentices and trainees on federally assisted projects as mandated by the Davis -Bacon Act. HUD Form 4010, which describes the Davis -Bacon Act, is included as part of this agreement and must be included in all construction contracts funded by CDBG. See attachment A -3. 18. Revised Order Number 4 - Regulations that establish guidelines for the implementation of Executive Order 11246 as amended by Executive Orders 11375 and 12086. 19. Executive Order 11914 - Prohibits discrimination with respect to the handicapped in federally assisted projects. 20. Executive Order 11625 and U.S. Department of Housing and Urban Development Circular Letter 79 -45 - which prescribes goal percentages for participation of minority businesses in Community Development Block Grant Contracts. 21. 29 CFR Part 3 - The Copeland Anti - Kickback Act (i 8 U.S.C. 874 and 40 U.S.C. 276c), which deals with employee forfeiture of compensation by force. 22. Florida Statutes, Chapter 112 - which deals with conflict of interest. 23. HUD - required reports, circulars, and procedures, such as the Grantee Performance Report. 24. Public Law 100 -430 - the Fair Housing Amendments Act of 1988. 25. 24 CFR 570, Subpart J - regulations covering standard Grant Administration Procedures. These replace OMB Circular A -102. This subpart includes 24 CFR 570.502. 26. OMB Circular A -133 - concerning annual audits. 27. OMB Circular A -122 - which identifies cost principles. 28. Section 109, Public Law 100 -202 - which restricts the awarding of public works contracts to firms from foreign countries with unfair trade practices. Housing Authority Page 5 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 16D5 July 22, 2008 Page 7 of 27 29. 24 CFR Part 84 - OMB Circular A -110 Codified in the Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals and Other Non - Profit Organizations. 30. 24 CFR Part 85- OMB Circular A -102 Codified in the Uniform Administrative Requirements for Grants and Agreements to State and Local Governments. C. SUBCONTRACTS Any work or services subcontracted by the SUBRECIPIENT shall be specifically by written contract or agreement, and such subcontracts shall be subject to each provision of this Agreement and applicable County, State, and Federal guidelines and regulations. Prior to execution by the SUBRECIPIENT of any subcontract hereunder, such subcontracts must be submitted by the SUBRECIPIENT to HHS for its review and approval, which will specifically include a determination of compliance with the terms of the attached Work Program set forth in Exhibit "A." This review also includes ensuring that all consultant contracts and fee schedules meet the minimum standards as established by the Collier County Purchasing Department and HUD. Subcontracts for architecture, engineering, survey, and planning shall be negotiated fixed fee contracts. All additional services shall have prior written approval with support documentation detailing categories of persons performing work plus hourly rates including benefits, number of drawings required, and all items that justify the "Fixed Fee Contract." Reimbursements for such services will be made at SUBRECIPIENT cost. None of the work or services covered by this Agreement, including but not limited to consultant work or services, shall be subcontracted by the SUBRECIPIENT or reimbursed by the COUNTY without prior written approval of the HHS or his designee. D. AMENDMENTS The COUNTY may, at its discretion, amend this Agreement to conform to changes required by Federal, State, County, or HUD guidelines, directives, and objectives. Such amendments shall be incorporated by written amendment as a part of this Agreement and shall be subject to approval of the COUNTY. Except as otherwise provided herein, no amendment to this Agreement shall be binding on either party unless in writing, approved by the COUNTY and signed by each Party's authorized representatives. E. INDEMNIFICATION The SUBRECIPIENT shall protect, defend, reimburse, indemnify and hold the COUNTY, its agents, its employees and elected officers harmless from and against any and all claims, liability, expense, loss, cost, damages or causes of action of every kind or character, including attorney's fees and costs, whether at trial or appellate levels or otherwise, arising during the performance of the terms of this Agreement, or due to the acts or omissions of the SUBRECIPIENT. SUBRECIPIENT's aforesaid indemnity and hold harmless obligation, or portion or applications thereof, shall apply to the fullest extent permitted by law. The SUBRECIPIENT will hold the COUNTY harmless and will indemnify the COUNTY for funds, which the COUNTY is obligated to refund the Federal Government arising out of the conduct of activities and administration of SUBRECIPIENT. Housing Authority Page 6 of 23 Public Improvements —Farm Worker Village Horizon Village Agenda Item No. 16D5 July 22, 2008 Page 8 of 27 F. GRANTEE RECOGNITION All facilities purchased or constructed pursuant to this Agreement shall be clearly identified as to funding source. The SUBRECIPIENT will include a reference to the financial support herein provided by HHS in all publications and publicity. In addition, the SUBRECIPIENT will make a good faith effort to recognize HHS' support for all activities made possible with funds made available under this Agreement. The SUBRECIPIENT will mount a temporary construction sign for projects funded by HHS. This design concept is intended to disseminate key information regarding the development team as well as Equal Housing Opportunity to the general public. This signs construction utilizes a minimum conventional 4'X 8" plywood back panel and other conventional construction materials and methods. G. TERMINATION In event of termination for any of the following reasons, all finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports prepared, and capital equipment secured by the SUBRECIPIENT with funds under this Agreement shall be returned to HHS or the COUNTY. In the event of termination, the SUBRECIPIENT shall not be relieved of liability to the COUNTY for damages sustained by the COUNTY by virtue of any breach of the Contract by the SUBRECIPIENT, and the COUNTY may withhold any payment to the SUBRECIPIENT for set -off purposes until such time as the exact amount of damages due to the COUNTY from the SUBRECIPIENT is determined. 1. TERMINATION FOR CAUSE If through any cause either party shall fail to fulfill in timely and proper manner its obligations under this Agreement, or if either party shall violate any of the covenants, agreements, or stipulations of this Agreement, either party shall thereupon have the right to terminate this Agreement in whole or part by giving written notice of such termination to the other party and specifying therein the effective date of termination. 2. TERMINATION FOR CONVENIENCE At any time during the term of this Agreement, either party may, at its option and for any reason, terminate this Agreement upon ten (10) working days written notice to the other party. Upon termination, the COUNTY shall pay the SUBRECIPIENT for services rendered pursuant to this Agreement through and including the date of termination. 3. TERMINATION DUE TO CESSATION In the event the grant to the COUNTY under Title I of the Housing and Community Development Act of 1974 (as amended) is suspended or terminated, this Agreement shall be suspended or terminated effective on the date that HUD specifies. H. INSURANCE The SUBRECIPIENT agrees this coverage shall be provided on a primary basis. COMMERCIAL GENERAL LIABILITY The SUBRECIPIENT shall agree to maintain Commercial General Liability at a limit of liability not less than $100,000 per person and $200,000 per accident/occurrence per Florida Housing Authority Page 7 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 16D5 July 22, 2008 Page 9 of 27 Statutes § 768.28 and $2,000,000 per accident for federal and outside Florida litigation per Florida Statutes § 768.28. Coverage shall not contain any endorsement excluding Contractual Liability or Cross Liability unless granted by the County's Risk Management Department. The SUBRECIPIENT agrees this coverage shall be provided on a primary basis. 2. BUSINESS AUTOMOBILE LIABILITY The SUBRECIPIENT shall agree to maintain Business Automobile Liability at a limit of liability not less than $100,000 per person and $200,000 per accident/occurrence per Florida Statutes § 768.28 and $2,000,000 per accident for federal and outside Florida litigation per Florida Statutes § 768.28 for all owned, non -owned and hired automobiles. The SUBRECIPIENT shall agree to maintain physical damage coverage for a period not less than 10 years with deductibles not exceeding $1000 for Comprehensive and Collision. Collier County Board of County Commissioners shall be endorsed to the policy as a Loss Payee. The SUBRECIPIENT shall agree to be fully responsible for any deductibles, self- insured retention or uncovered losses. The SUBRECIPIENT agrees this coverage shall be provided on a primary basis. ADDITIONAL INSURED The SUBRECIPIENT shall agree to endorse the COUNTY as an Additional Insured with a CG 2026 Additional Insured - Designated Person or Organization endorsement, or its equivalent, to the Commercial General Liability. The Additional Insured endorsement shall read "Collier SUBF,1tULFIhNI snall agree me aactn primary basis. 4. CERTIFICATE OF INSURANCE ices Department'. The provide coverage on a The SUBRECIPIENT shall agree to deliver to the COUNTY a certificate(s) of insurance evidencing the required insurance is in full force and effect within thirty (30) calendar days prior to the execution of this Agreement by the COUNTY. A minimum thirty (30) day endeavor to notify due to cancellation or non - renewal of coverage shall be included on the certificate(s). RIGHT TO REVIEW AND ADJUST The SUBRECIPIENT agrees that the COUNTY, by and through its Purchasing or Risk Management Department, in cooperation with HHS Department, reserves the right to periodically review, modify, reject or accept any required policies of insurance, including limits, coverage's, or endorsements, herein from time to time throughout the life of this Agreement. The COUNTY reserves the right, but not the obligation, to review and reject any insurer providing coverage because of its poor financial condition or failure to operate legally. L INDEPENDENT AGENT AND EMPLOYEES The SUBRECIPIENT agrees that, in all matters relating to this Agreement, it will be acting as an independent agent and that its employees are not Collier County employees and are not subject to the COUNTY provisions of the law applicable to County employees relative to Housing Authority Page 8 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 161D5 July 22, 2008 Page 10 of 27 employment, hours of work, rates of compensation, leave, unemployment compensation and employee benefits. VIII. ADMINISTRATIVE REQUIREMENTS A. FINANCIAL MANAGEMENT The SUBRECIPIENT agrees to comply with OMB Circular A —110 (Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and other Non - Profit Organizations) and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. B. DOCUMENTATION AND RECORD - KEEPING 1. The SUBRECIPIENT shall maintain all records required by the CDBG Federal Regulations. 2. All reports, plans, surveys, information, documents, maps, and other data procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at any time upon request by the COUNTY or MS. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to HHS if requested. In any event the SUBRECIPIENT shall keep all documents and records for three (3) years after expiration of this Agreement. 3. The SUBRECIPIENT shall submit reports as required to assist the COUNTY in the preparation of HUD Labor Relations, WBE/MBE, Equal Opportunity Employment, and HUD Section 3 reports, pursuant to 24 CFR 570.502, 507, and 92 (3)(vi). 4. SUBRECIPIENT shall submit monthly beneficiary reports to Housing & Human Services using Exhibit "C ". 5. The SUBRECIPIENT shall maintain records showing compliance with the Davis - Bacon Law, including files containing contractor payrolls, employee interviews, Davis - Bacon wage rates, and administrative cross - referencing. SUBRECIPIENT shall maintain records showing contractor compliance with the Contract Work Hours and Work Safety Law. Similarly, the SUBRECIPIENT shall maintain records showing compliance with federal purchasing requirements and with other federal requirements for grant implementation. C. PURCHASING All purchasing for services and goods, including capital equipment, shall be made by purchase order or by a written contract and in conformity with the procedures prescribed by the Federal Management Circulars A -110, A- 122, 24 CFR Part 84, and 24 CFR Part 85, which are incorporated herein by reference. Housing Authority Page 9 of 23 Public Improvements — Farm Worker Village Horizon Village D. REPORTS AUDITS, AND EVALUATIONS E. Agenda Item No. 16D5 July 22, 2008 Page 11 of 27 Reimbursement will be contingent on the timely receipt of complete and accurate reports required by this Agreement, and on the resolution of monitoring or audit findings identified pursuant to this Agreement. HHS shall have the right under this Agreement to suspend or terminate reimbursement until the SUBRECIPIENT complies with any additional conditions that may be imposed by HHS, the COUNTY, or HUD at any time. F. PRIOR WRITTEN APPROVALS - SUMMARY The following activities require the prior written approval of the HHS Department or designee in order to be eligible for reimbursement. (a) All subcontracts and agreements proposed to be entered into by the SUBRECIPIENT pursuant to this Agreement; (b) All capital equipment expenditures of $1,000 or more; (c) All out -of -town travel; (travel shall be reimbursed in accordance with Florida Statutes, Chapter 112.061); (d) All change orders; and (e) All requests to utilize uncommitted funds after the expiration of this agreement for programs described in Exhibit A, and (f) All rates of pay and pay increases paid out of CDBG funds, whether for merit or cost of living. G. AUDITS AND INSPECTIONS At any time during normal business hours and as often as HHS, the COUNTY, HUD, or the Comptroller General of the United States may deem necessary, there shall be made available by the SUBRECIPIENT to HHS, the COUNTY, HUD, or the Comptroller General for examination all its records with respect to all matters covered by this Agreement. The SUBRECIPIENT agrees to comply with the provisions of the Single Audit Act of 1984, as amended, as it pertains to this Agreement and any subcontracts entered into under this Agreement. This will require the SUBRECIPIENT to submit a single audit, including any management letter, made in accordance with the general program requirements of OMB Circulars A -110 (Uniform Administrative Requirement for Federal Grants), A -122 (Cost Principles for Non - Profit Organizations), A -133 (Audits of State, Local Governments, and Non -Profit Organizations), and other applicable regulations within one hundred and eighty (180) days after the end of any fiscal year covered by this agreement in which Federal funds from all sources are expended. Said audit shall be made by a Certified Public Accountant of the SUBRECIPIENT's choosing. The SUBRECIPIENT shall provide such audit to HHS. In the event the SUBRECIPIENT anticipates a delay in producing such audit or audited financial statements, the SUBRECIPIENT shall request an extension in advance of the deadline. The cost of said audit shall be borne by the SUBRECIPIENT. In the event the SUBRECIPIENT is Housing Authority Page 10 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 16D5 July 22, 2008 Page 12 of 27 exempt from having an audit conducted under A -133 (Audits of State, Local Governments, and Non - Profit Organizations), the COUNTY reserves the right to require submission of audited financial statements and/or to conduct a "limited scope audit' of the SUBRECIPIENT as defined in A -133. The COUNTY will be responsible for providing technical assistance to the SUBRECIPIENT, as deemed necessary by the COUNTY. H. PROGRAM - GENERATED INCOME All income earned by the SUBRECIPIENT from activities financed in whole or in part by funds provided hereunder must be reported to HHS. Such income would include, but not be limited to, income from service fees, sale of commodities, and rental or usage fees. The SUBRECIPIENT shall report its plan to utilize such income to HHS, and said plan shall require the prior written approval of the HHS Department or designee. Accounting and disbursement of such income shall comply with OMB Circular A -110 (Uniform Administrative Requirement for Federal Grants) and other applicable regulations incorporated herein by reference. In addition to the foregoing, Program Income, as defined by 24 CFR 570.500(a) for CDBG funds may be retained by the Agency. Program Income shall be utilized to undertake activities specified in "Exhibit A" of this Agreement, and all provisions of this Agreement shall apply to stated activities. Any Program Income on hand at or received by the SUBRECIPIENT or its sub - contractors after the expiration of this Agreement shall be returned to the COUNTY no later than thirty (30) days after such expiration, subject to any SUBRECIPIENT requests to utilize uncommitted funds. L GRANT CLOSEOUT PROCEDURES SUBRECIPIENT obligation to the COUNTY shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but not limited to; making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and receivable accounts to the COUNTY), and determining the custodianship of records. fX. OTHER PROGRAM REQUIREMENTS A. OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE The SUBRECIPIENT agrees that no person shall on the ground of race, color, disability, national origin, religion, age, familial status, or sex be excluded from the benefits of, or be subjected to, discrimination under any activity carried out by the performance of this Agreement. Upon receipt of evidence of such discri mination, the COUNTY shall have the right to terminate this Agreement. To the greatest extent feasible, lower- income residents of the project areas shall be given opportunities for training and employment; and to the greatest feasible extent eligible business concerns located in or owned in substantial part by persons residing in the project areas shall be awarded contracts in connection with the project. The SUBRECIPIENT shall comply with the Section 3 Clause of the Housing and Community Development Act of 1968. Housing Authority Page 11 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 16D5 July 22, 2008 Page 13 of 27 In the procurement of supplies, equipment, construction, or services to implement this Agreement, the SUBRECIPIENT shall make a positive effort to utilize small business and minority /women -owned business enterprises of supplies and services, and provide these sources the maximum feasible opportunity to compete for contracts to be performed pursuant to this Agreement. To the maximum extent feasible these small business and minority /women- owned business enterprises shall be located in or owned by residents of the CDBG areas designated by Collier County in the Annual Consolidated Plan approved by HUD. C. PROGRAM BENEFICIARIES At least fifty -one percent (51 %) of the beneficiaries of a project funded through this Agreement must be low- and moderate- income persons. If the project is located in an entitlement city, as defined by HUD, or serves beneficiaries countywide, more than thirty percent (30 %) of the beneficiaries directly assisted through the use of funds under this Agreement must reside in unincorporated Collier County or in municipalities participating in the County's Urban County Qualification Program. The project funded under this Agreement shall assist beneficiaries as defined above for the time period designated in Exhibit A of this Agreement. The SUBRECIPIENT shall provide written verification of compliance to HHS upon HHS' request. D. EVALUATION AND MONITORING The SUBRECIPIENT agrees that HHS will carry out periodic monitoring and evaluation activities as determined necessary by HHS or the COUNTY and that the continuation of this Agreement is dependent upon satisfactory evaluation conclusions based on the terms of this Agreement, comparisons of planned versus actual progress relating to project scheduling, budgets, audit reports, and output measures. The SUBRECIPIENT agrees to furnish upon request to HHS, the COUNTY or the COUNTY's designees and make copies or transcriptions of such records and information, as is determined necessary by HHS or the COUNTY. The SUBRECIPIENT shall, upon the request of HHS, submit information and status reports required by HHS, the COUNTY or HUD on forms approved by HHS to enable HHS to evaluate said progress and to allow for completion of reports required of HHS by HUD. The SUBRECIPIENT shall allow HHS or HUD to monitor the SUBRECIPIENT on site. Such site visits may be scheduled or unscheduled as determined by HHS or HUD. E. CONFLICT OF INTEREST The SUBRECIPIENT covenants that no person who presently exercises any functions or responsibilities in connection with the Project, has any personal financial interest, direct or indirect, in the target areas or any parcels therein, which would conflict in any manner or degree with the performance of this Agreement and that no person having any conflict of interest shall be employed by or subcontracted by the SUBRECIPIENT. Any possible conflict of interest on the part of the SUBRECIPIENT or its employees shall be disclosed in writing to HHS provided, however, that this paragraph shall be interpreted in such a manner so as not to unreasonably impede the statutory requirement that maximum opportunity be provided for employment of and participation of low and moderate - income residents of the project target area. F. PUBLIC ENTITY CRIMES As provided in F.S. 287.133 by entering into this Agreement or performing any work in Housing Authority Page 12 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 161D5 July 22, 2008 Page 14 of 27 furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the 36 months immediately preceding the date hereof. This notice is required by F.S. 287.133 (3)(a). G. DRUG -FREE WORKPLACE REQUIREMENTS The SUBRECIPIENT, as a condition of being awarded, must certify that they will provide drug -free workplaces in accordance with the Drug-Free Workplace Act of 1988 (42 U.S.C. 701) and with HUD's rules at 24 CFR Part 24, subpart F. H. CERTIFICATION REGARDING LOBBYING The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying ", in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative Agreements) and that all SUBRECIPIENTS shall certify and disclose accordingly. REAL PROPERTY Any real property acquired by the SUBRECIPIENT for the purpose of carrying on the projects stated herein, and approved by the COUNTY in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and 49 CFR 24.101, shall be subject to the provisions of the CDBG Regulations including, but not limited to, the provisions on use and disposition of property. Any real property within the SUBRECIPIENT control, which is acquired or improved in whole or part with CDBG funds in excess of $25,000, must adhere to the CDBG Regulations at 24 CFR 570.505. Housing Authority Page 13 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 161D5 July 22, 2008 Page 15 of 27 X. ENVIRONMENTAL CONDITIONS A. AIR AND WATER The SUBRECIPIENT, as Subrecipient, agrees to comply with the following requirements insofar as they apply to the performance of the Contract: 1. Clean Air Act, 41 U.S.C., 7401, et seq. 2. Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251, et seq., as amended, 1318 relating to inspection, monitoring, entry, reports, and information, as well as other requirements specified in said Section 114 and Section 308 (EPA) regulations pursuant to 40 C.F.R., Part 50, as amended. B. FLOOD DISASTER PROTECTION In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 USC 4001), the Subrecipient shall assure that for activities located in an area identified by FEMA as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including rehabilitation). If appropriate, a letter of map amendment (LOMA) may be obtained from FEMA, which would satisfy this requirement and/or reduce the cost of said flood insurance. C. LEAD -BASED PAINT The Subrecipient agrees that any construction or rehabilitation of residential structures with assistance provided under this contract shall be subject to HUD Lead -Based Paint Regulations at 24 CFR 570.608, 24 CFR Part 25 and 24 CFR part 92.355. Such regulations pertain to all HUD- assisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead - based paint. Such notification shall point out the hazards of lead -based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead -based paint poisoning and the advisability and availability of blood lead level screening for children under seven. The notice should also point out that if Lead -based paint_ is found on the property, abatement measures might be undertaken. D. HISTORIC PRESERVATION The Subrecipient agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR, Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historical Properties, insofar as they apply to the performance of the Contract. In general, concurrence from the State Historic Preservation Officer is required for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included, on a Federal, state, or local historic property list. Housing Authority Page 14 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 16D5 July 22, 2008 Page 16 of 27 " Xi. SEVERABILITY OF PROVISIONS If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby if such remainder would then continue to conform to the terms and requirements of applicable law. XH. REVERSION OF ASSETS Upon expiration of the Agreement, the SUBRECIPIENT shall transfer to the COUNTY any CDBG funds on hand at the time of expiration, any accounts receivable attributable to the use of CDBG funds, and any non - expendable personal property that was purchased with CDBG funds. Any real property under SUBRECIPIENT control that was acquired or improved in whole or in part with CDBG funds in excess of Twenty -five Thousand Dollars ($25,000) will be covered by the regulations 24 CFR Part 570.503(B)(8). X111 CONDITIONS FOR RELIGIOUS ORGANIZATIONS CDBG funds may not be used for religious activities or provided to primarily religious organizations. 24 CFR 570.2000) specifies the limitations on CDBG funds, and is herein incorporated by reference. XIV. COUNTERPARTS OF THE AGREEMENT This Agreement, consisting of twenty -three (23) enumerated pages, which include the exhibits referenced herein, shall be executed in two (2) counterparts, each of which shall be deemed to be an original, and such counterparts will constitute one and the same instrument. Housing Authority Page 15 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 16D5 July 22, 2008 Page 17 of 27 XV. ENTIRE UNDERSTANDING This Agreement and its provisions merge any prior agreements, if any, between the parties hereto and constitutes the entire understanding. The parties hereby acknowledge that there have been and are no representations, warranties, covenants, or undertakings other than those expressly set forth herein. WITNESS our Hands and Seals on this day of '�Y�L% 20 �7 (SUBRECIPIENT SEAL) (Optional) ATT f y 4e t Pa nLC33t� ga1.7J.8 j9 al r 3iggaturm on Jeffrey County Attorney IM FBI FOR XOT 0 ' HOUSING AUTHORITY A, BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA BY: ZS t1' JA S COLETTA, CHAIRMAN Housing Authority Page 16 of 23 Public Improvements — Farm Worker Village Horizon Village EXHIBIT "A" SCOPE OF SERVICES AND HORIZON VILLAGE THE SUBRECIPIENT AGREES TO: A. PROJECT DESCRIPTION: Agenda Item No. 16D5 July 22, 2008 Page 18 of 27 Collier County Housing Authority, Inc. will utilize CDBG funds for public improvements at Farm Worker Village (FWV) and Horizon Village (HV), for the installation of approximately forty -two (42) street lights and replacement of approximately forty -seven (47) roofs. Exterior rehabilitation of the housing units will enhance the living conditions of residents and preserve the character of the neighborhood. B. PROJECT SCOPE. The purpose of this funding is to benefit the low- income residents in Farm Worker Village and Horizon Village neighborhoods through exterior rehabilitation and neighborhood security enhancement. The Subrecipient will be responsible for the following: The creation and maintenance of income eligible files on clients served and documentation that all households are eligible under HUD Income Guidelines. Submission of documentation of Leverage/Match Funds listed under Budget in Section B prior to submittal of first Request for Payment form. Posting of visible signage at the work site identifying the funding source(s) as mentioned in section VII part F. This is negotiable if the Housing Authority feels that identification of site impedes improvements or occupancy. The SUBRECIPIENT shall submit to Housing & Human Services a certification that all households meet income qualification and residency requirements prior to request of final payment. 1. The anticipated annual household income of the participant shall be verified and not exceed the income limits as mandated by the U.S. Department of Housing and Urban Development (HUD). 2. The SUBRECIPIENT shall submit its forms /documents for income eligibility determination to HHS and obtain a letter of approval prior to administrating the project. NOTE l: The SUBRECIPIENT shall submit its bid package and drawings /specifications to HHS and obtain a letter of approval prior to bidding the construction work. The final number of housing units Housing Authority Page 17 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 161D5 July 22, 2008 Page 19 of 27 to be improved and rehabilitated and final number of street lights installed must be reported to the HMS staff as soon as the determination is made if it differs from the installation of forty -two (42) street lights and the forty -seven (47) roofs replaced as listed in scope of services above. NOTE 2: The SUBRECIPIENT shall prioritize the work in the Project, and shall bid such work in a manner that would allow the receipt of itemized costs from bidders, which would then allow the award of items that can be funded by the budget. NOTE 3: The SUBRECIPIENT shall not award the construction contract for the Project until sufficient funding is available to complete the established scope of work. The SUBRECIPIENT shall obtain HHS's approval prior to awarding the construction contract to be funded through this agreement. After awarding such contract the SUBRECIPIENT shall obtain HHS's approval prior to executing any change orders to such contract. NOTE 4: The SUBRECIPIENT shall not request advancement from HHS for materials or equipment received and stored on the project site or elsewhere. The SUBRECIPIENT shall only request advancement for materials and equipment that have been installed. NOTE 5: The SUBRECIPIENT shall submit certification that lead based paint does not exist on the site by a certified lead based paint inspector. The SUBRECIPIENT further agrees that HHS, in consultation with any parties HHS deems necessary, shall be the final arbiter on the SUBRECIPIENT's compliance with the above. C. BUDGET: Public Improvements to Farm Worker Village & Horizon Village Eligible Activity: CDBG Funds Other Removal of existing roofing, $352,500.00 Testing for Lead Based Paint installation -& replacement of any damaged underlayment, roof penetrations, boots, flashing, gutters, downspouts metal roofing, rotted fascia boards, insulation, vents, trusses, soffits, site clean -up and disposal of debris Street Lights, Installation of approximately $5,250.00 forty -two (42) streetlights $70,013.00 TOTAL BUDGET $357,750 $427,763.00 Any indirect costs charged must be consistent with the conditions of this Agreement. If indirect costs are charged, the SUBRECIPIENT, as SUBRECIPIENT, will develop an indirect cost allocation plan for determining the appropriate SUBRECIPIENT's share of administrative costs and shall submit such plan to HHS, on behalf of the COUNTY, as the Grantee, for HHS's approval, in a form specified by HHS. In addition, HHS may require a more detailed budget breakdown than the one contained herein, and the SUBRECIPIENT shall provide such supplementary budget information in a timely fashion in the form and content prescribed by HHS. Any amendments to this budget must be approved in writing by HHS and the SUBRECIPIENT. D. STAFFING: Provide list of staff directly responsible for reporting and request for payment processing. Housing Authority Page 18 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 161D5 July 22, 2008 Page 20 of 27 DAVIS -BACON ACT: The SUBRECIPIENT shall request the County to obtain a Davis -Bacon wage decision for the proiect for to advertising the construction work. The SUBRECIPIENT shall incorporate a copy of the Davis -Bacon wage decision and disclose the requirements of the Davis - Bacon Act in its construction bid solicitation and sub- contract(s). F. BONDING REOUIREMENTS: The SUBRECIPIENT shall comply with the requirements of OMB Circular A -110 (Uniform Administrative Requirement for Federal Grants) and 24 CFR Part 84 in regard to any bid guarantees, performance bonds, and payment bonds. G. CONSTRUCTION PAYMENT RETAINAGE: The SUBRECIPIENT shall apply a retainage of at Feast 5% on all construction draws which retainages shall be released in conjunction with the final draw upon satisfactory completion of the Project. The SUBRECIPIENT agrees not to release such retainages until it has obtained approval from the COUNTY that the contractor and subcontractors have complied with the requirements of the Davis -Bacon Act. H. FORMER PROJECTS: Failure to adequately maintain any former CDBG funded project may result in the delay of processing reimbursement requests for ongoing activities or in the forfeiture of future CDBG funds. I. WORK SCHEDULE: The time frame for completion of the outlined activities shall be: Milestone Deadline RFP for Roof Replacement November 15, 2007 Select Contractor November 30, 2007 Roofs Replaced December-April 0, 2008 Street Lights October — November, 2007 Contact LCEC October 15, 2007 Oversee Installation November 30, 2007 Please note that if any of these activities exceed the timelines by two months a revised work schedule must be submitted to HHS. REPORTS: The SUBRECIPIENT shall submit detailed monthly progress reports to HHS outlining the status of specific activities under the project. Each report must account for the total activity for which the SUBRECIPIENT is paid with CDBG funds, in part or in whole, and which is required in fulfillment of their obligations regarding the Project. The progress reports shall be submitted on the form Exhibit "C ". The progress reports shall be used as an additional basis for HHS's approval of invoices, etc. for payment. The SUBRECIPIENT shall submit certification that lead based paint does not exist on the site by a certified lead based paint inspector. K. OUTCOME PERFORMANCE MEASUREMENTS: OBJECTIVE OUTCOMES ACTIVITY INDICATORS DECENT HOUSING Affordability through the Public Improvements Number of units improved improvements and repairs by forty seven (47) roofs for safer and decent housing replaced, added neighborhood security through installation of forty two (42) street lights Housing Authority Page 19 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 16D5 July 22, 2008 Page 21 of 27 EXHIBIT "B" COLLIER COUNTY HOUSING AND HUMAN SERVICES REQUEST FOR PAYMENT SECTION I: REQUEST FOR PAYMENT Subrecipient Name: Collier Countv Housing Authority. Inc. Subrecipient Address: 1800 Farm Worker Way, Immokalee, FL 34142 Project Name: Public Improvements — Farm Worker Village & Horizon Village Project No: CD 07 -0 Payment Request # Dollar Amount Requested: $ SECTION II: STATUS OF FUNDS 1. Grant Amount Awarded 2. Sum of Past Claims Paid on this Account 3. Total Grant Amount Awarded Less Sum Of Past Claims Paid on this Account 4. Amount of Previous Unpaid Requests 5. Amount of Today's Request 6. Current Grant Balance (Initial Grant Amount Awarded Less Sum of all requests) 7. If applicable amount held as retainage to date by the County, if not retained by the sub - recipient $ 357,750 $ I certify that this request for payment has been drawn in accordance with the terms and conditions of the Agreement between the County and us as the Sub - recipient. I also certify that the amount of the Request for Payment is not in excess of current needs. Signature Title Authorizing Grant Coordinator Supervisor Dept Director Date (approval authority under $14,999) (approval required $15,000 and above) Housing Authority Page 20 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 16D5 July 22, 2008 Page 22 of 27 EXHIBIT "C" CDBG MONTHLY PROGRESS REPORT Complete form for past month and submit to Housing & Human Services staff by the 10th of the following month. Status Report for Month of Submittal Date: Project Name Public Improvements for Farm Worker Village & Horizon Village Project Number CD 07- Activity Number Subrecipient: Collier County Housing Authority, Inc. Contact Person Essie Serrata Executive Director Telephone: 239- 657 -3649 Fax: (239) 657 -7232 E -mail: cchafl @aot.com 1. Activity Status/Milestones (describe any action taken, relating to this project, during the past month): 2. What events /actions are scheduled for the next two months? 3. Describe any affirmative marketing you have implemented regarding this project. Please list and attach any recent media coverage of your organization relating to this project. 4. List any additional data relevant to the outcome measures listed on the application for this project. 5. Identify any potential issues that may cause delay. Housing Authority Page 21 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 16D5 July 22, 2008 Page 23 of 27 6. New contracts executed this month (if applicable): Name of Contractor or Subcontractor, Address & Phone Number Amount of Contract Contractor Federal ID Number Race (see definitions on following page) Ethnicity (see definitions on following page) Tonal Number of Extremely Very Low Income Female Head of li Households or Persons Low Income Low Income (51 -80 %) Household. 7. For projects that serve a particular clientele, please complete the following information by entering the appropriate number in the blank spaces and in the chart below. Complete the below chart for NEW clients served this month. DO NOT DUPLICATE clients served in previous months. You may provide data by either households or persons served. However, if one person received TWO services this counts as TWO SERVICE UNITS: TOTAL BENEFICIARIES This project benefits households or persons. Please circle one category (either "households" or "persons "). Enter the number of beneficiaries in the blank space and in box "1. " INCOME Of the households or persons assisted, are extremely low - income income (0 -30 %) of the current Median Family Income (MFI). Enter this number in box "2. " Of the households or persons assisted, are very low- income (31 -50 %) of the current Median Family Income (MFI). Enter this number in box "3. " Of these households or persons assisted, are low- income (51 -80 %) of the current Median Family Income (MFI). Enter this number in box "4. " NOTE: The total of boxes 2, 3 and 4 should equal the number in box 1. FEMALE HEAD OF HOUSEHOLD This project assisted Female Head of Households REGARDLESS of income. Enter this number in box "5" below. BOX 1 BOX 2 BOX 3 BOX 4 BOX 5 Tonal Number of Extremely Very Low Income Female Head of li Households or Persons Low Income Low Income (51 -80 %) Household. Assisted (0 -30 %) (31 -50 %) Housing Authority Page 22 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 16D5 July 22, 2008 Page 24 of 27 Subrecipients must indicate total beneficiaries for Race AND Ethnicity Definitions of Race: 1. White: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa. 2. Black or African- American: A person having origins in any of the black racial groups of Africa. 3, Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. 4. American Indian or Alaska Native: A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment. 5. Native Hawaiian or Other Pacific Islander: A person having origins in any of the original people of Hawaii, Guam, Samoa, or other Pacific Islands. Definitions of Ethnicity: 1. Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. Tabulation Table of Race and Ethnicitv Beneficiaries Race # Total # Hispanic White Black or African American Asian American Indian or Alaskan Native Native Hawaiian or Other Pacific Islander American Indian/Alaska Native and White Asian and White Black/African American and White American Indian/Alaskan Native and Black/African American Other Multi - Racial TOTAL: Housing Authority Page 23 of 23 Public Improvements — Farm Worker Village Horizon Village Agenda Item No. 161D5 July 22, 2008 Page 25 of 27 EXHIBIT A -1 Contract Amendment # 1 2007 Public Improvements Agreement Between Collier County and the Collier County Housing Authority "Public Improvements to Farm Worker Village and Horizon Village" This amendment, dated , 2008 to the referenced agreement shall be by and between the parties to the original Agreement, The Collier County Housing Authority (to be referred to as Sub - Recipient) and Collier County, Florida, (to be referred to as "County "). Statement of Understanding RE: Contract # B- 07 -UC -12 -0016 Public Improvements Agreement between Collier County and the Collier County Housing Authority (Public Improvements to Farm Worker Village and Horizon Village) In order to continue the services provided for in the original Contract document referenced above, the Sub - Recipient agrees to amend the above referenced Contract as follows: AMEND: Exhibit A, Section C, BUDGET to reflect a whole total dollar amount for all activities ($357,750.00). Note: Words struek through have been deleted, words underlined have been added. Delete from BUDGET: $332,500.00 for Removal of existing roofing, Testing for Lead Based Paint installation & replacement of any damaged underlayment, roof penetrations, boots, flashing, gutters, downspouts metal roofing, rotted fascia boards, insulation, vents, trusses, soffits, site clean -up and disposal of debris. $5,250.00 for Street Lights_lnstallation of approximately forty two (AO) streetlights. Add to BUDGET: $357,750.00 for a combined total for Removal of existing roofing (47 roofs), Testing for Lead Based Paint, installation & replacement of any damaged underlayment, roof penetrations, boots, flashing, gutters, downspouts metal roofing, rotted fascia boards, insulation, vents, trusses, soffits, site clean -up and disposal of debris at Farm Worker Village. Installation of approximately 32 streetlights at Farm Worker Village and one roadway, and two security lights at Horizon Village. AMEND: Exhibit A, Section 1, WORK SCHEDULE: Add to WORK SCHEDULE: The time frame for 100 % completion of all activities itemized above is extended to December 31, 2008. Original funded amount allocated for roofs was $352,500.00 and $5,250.00 for streetlights; No additional funding required; Revised funded amount is to combine line items for same whole total of $357,750.00. The Sub - Recipient agrees that this amends the original funding for the "Public Improvements to Farm Worker Village and Horizon Village" project and that the Sub - Recipient agrees to complete the "Public Improvements to Agenda Item No. 16D5 July 22, 2008 Page 26 of 27 Lthihit A -I Contract AmC11LI 0111 ii I p.i „c , ol-2 I arm Workcr Villuec and I- luri /oil Village” project xs Ntipidetcd in original xgreemenl (Three Ifundred Fifty Seven Thousand. Seven Hundred and 1 =itiy Dollars (5;57.751,1.00) per Gxhihit -A -I This amendment shall extend the AvTeCmeat through 17ecenibcr 31. 211118. All other terms and condition, of the a,rcmncm shall remain in force. IN 11'ITNCSS W111:RF-M. tho Sub- Recipient and the County have each, respectiNely. h1 an authorized person ur dgcnt. hereunder Net their hands and leap on the dates) indicated hclow. At IESI DNN fight F- Brock, Clerk BN: Sub- liecipicnC Ih Nllicr Count, I uusi e;1uthorite �smeralda ScrraRt. Pseeutive Director W I I NL', S: IAN Print Name and Title \111)1 l% a> to form :utd I.e!_ =al Sufficicwv As,istant C 01111 .AnorneN Printed '\ccepted: OW'NFR: 220()8 BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY. FLORIDA BY Tom Hennine. Chairman DFPARI-MBN "P DIRFC'TOR By: `vlarcN KnmlbinC DIVISION ADMINISI RA FOR Br: Marla Bonney ( OVI RAC I SPLCIAHST BN': Linda .lac kwit -13c st Page 1 of l Agenda Item No. 16D5 July 22, 2008 Page 27 of 27 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: 16D5 Item Summary: Recommendation that the Board of County Commissioners approves, and authorizes its Chairman to sign. an amendment to the Community Development Block Grant (CDBG) Funding Agreement between Collier County and the Collier County Housing Authority for public improvements to Farm Worker Village and Horizon Village. Meeting Date: 7/22/2008 9.00:00 AM Prepared By Rosa Muoz Grants Management Coordinator Date Community Development & Environmental Services Financial Admin. & Housing 71112008 4:02:58 PM Approved By Marcy Krumbine Director Date Public Services Housing & Human Services 7/3/2008 1:30 PM Approved By Colleen Greene Assistant County Attorner Date County Attorney County Attorney Office 7/3/2008 2:33 PM Approved By Marla Ramsey Public Services Administrator Date Public Services Public Services Admin. 7/912008 12:39 PM Approved By OMB Coordinator OMB Coordinator Date County Managers Office Office of Management & Budget 7/912008 3:35 PM Approved By Linda Best Contracts Agent Date Administrative Services Purchasing 7/1412008 2:38 PM Approved By Sherry Pryor Management & Budget Analyst Date County Manager's Office Office of Management & Budget 7/1412008 3:15 PM Approved By James V. Mudd County Manager Date Board of County Commissioners County Manager's Office 7114/2008 3:59 PM file: / /C:AAgendaTest \Export\I 11- July% 2022,% 202008 \16. %2000NSENT %20AGENDA \1... 7/15/2008