Agenda 07/22/2008 Item #16B 3Agenda Item No. 1683
July 22, 2008
Page 1 of 10
EXECUTIVE SUMMARY
Recommendation to award Bid #08 -5027 for the Bayshore Drive Bridge Lighting &
Landscape Installation Project LAP FM #412559 to E.B. Simmonds Electrical, Inc. with
a base amount of $53,762.15 and alternate in the amount of $16,309.16 for a total of
$70,071.31
OBJECTIVE: To accomplish the installation of lighting per the Bayshore Drive Bridge
Lighting & Landscape Installation Project in accordance with LAP FM #412559 Board of
County Commissioners approved on November 28, 2006 as per Bayshore MSTU Ordinance
2008 -20.
CONSIDERATIONS:
• The Board of County Commissioners on November 28, 2006 approved LAP FM
9412559 for a total of $150,000 in FDOT Funding for construction.
• On May 27, 2008, the Purchasing Department sent notices to 671 vendors for
Bayshore Drive Bridge Lighting & Landscape Installation Project, there were sixty
three (63) packages requested for this bid.
• On June 16, 2008 at 10 am., a non - mandatory pre -bid meeting was held.
• On June 26, 2008 at 2:30 p.m. three (3) bids were opened. One (1) bid was deemed
non - responsive. Staff reviewed the unit pricing on the bid tabulation and recommends
award of this bid to E.B. Simmonds Electrical, Inc. as the lowest, qualified, and
responsive bidder.
The bid results were as follows:
Bidder Base Bid Alternate #1 Total
Kent Tech $69,975.00 $24,252.00 $94,227.00
E.B. Simmonds $53,762.15 $16,309.16 $70,071.31
FISCAL IMPACT: Funds in the amount of $70,071.31 are available in the Bayshore
MSTU Fund 163, Cost Center162525. FDOT funding is available in an amount up to
$150,000 and reimbursement is anticipated pursuant to LAP agreement FM #412559.
GROWTH MANAGEMENT IMPACT: There is no growth management impact
associated with this Executive Summary.
LEGAL CONSIDERATIONS: The proposed award of this bid is legally sufficient for the
Board's consideration and approval. -HFCA
RECOMMENDATION: That the Board of County Commissioners award Bid #08 -5027
for the installation of the Bayshore Drive Bridge Lighting & Landscape Installation Project
to E.B. Simmonds Electrical, Inc. and authorize the Chairman to execute the standard
contract after review by the County Attorney's Office.
Prepared By: Darryl Richard, Project Manager, Alternative Transportation Modes
Department
Attachments: (1) Bid #08 -5027 Tabulation; (2) Bayshore MSTU Minutes March 12, 2008 —
Budget Approval
Page 1 of 2
Agenda Item No. 16B3
July 22, 2008
Page 2 of 10
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
1683
Item Summary:
Recommendation to award Bid #08 -5027 for the Bayshore
Drive Bridge Lighting &
Landscape Installation Project LAP FM #412559 to E . Simmonds Electrical, Inc. with a
base amount of $53,762.15 and alternate in the amount
of $16.309.16 for a total of
$70,071.31.
Meeting Date:
7/2212008 9:00:00 AM
Prepared By
Darryl Richard
Project Manager
Date
Transportation Services
Alternative Transportation Modes
7/3/2008 1:04:53 PM
Approved By
Alternative Transportation Modes
Michelle Edwards Arnold
Director
Date
Transportation Services
Alternative Transportation Modes
713/2008 1:23 PM
Approved By
Darryl Richard
Project Manager
Date
Transportation Services
Alternative Transportation Modes
7/312008 2:06 PM
Approved By
Therese Stanley
Grants Coordinator
Date
Transportation
Transportation Administration
7/3/20082:10 PM
Approved By
Caroline Soto
Administrative Assistant
Date
Transportation Engineering and
Transportation Services
Construction
713/2008 2:31 PM
Approved By
Brenda Brilhart
Purchasing Agent
Date
Administrative Services
Purchasing
71312008 2:34 PM
Approved By
Norm E. Feder, AICP
Transportation Division Administrator
Date
Transportation Services
Transportation Services Admin.
7/3/2008 2:48 PM
Approved By
Heidi F. Ashton
Assistant County Attorney
Date
County Attorney
County Attorney Office
7/3/2008 4:12 PM
-- Approved By
Steve Carnell
Purchasing /General Svcs Director
Date
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Administrative Services Purchasing
Page 2 of 2
Agenda Item No. 1683
July 22, 2008
Page 3 of 10
7/3/2008 4:59 PM
Approved By
Sharon Newman
Accounting Supervisor
Date
Transportation Services
Transportation Services Admin
7/6/2008 8:00 PM
Approved By
Pat Lehnhard
Executive Secretary
Date
Transportation Services
Transportation Services Admin
717/2008 1:21 PM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
7/7/2008 1:52 PM
Approved By
Mark Isackson
Budget Analyst
Date
County Manager's Office
Office of Management & Budget
7/10/2008 2:44 PM
Approved By
James V. Mudd
County Manager
Date
Board of County
County Manager's Office
7110/2008 3:48 PM
Commissioners
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Pdat Mgr: Darryl Richard Bid #08- 5027 " Bayshore Drive Bridge Lighting Landscape Installation"
Date Posted: 5127/08
Date Due: 6/26108
Agenda Item No. 16B3
July 22, 2005
NOtf69986ht t1f)
Packages Downloaded: 63
Bids Received: 3
Non - Responsive: 1
E.B. Simmonds Electrical,
Inc.
Kent Techn logies, LLC
Item #
Item Description
Unlo
Oty I
Unit Price
Total
Unit Price
Total
1
Pole Lumec RAF802- 12 -GN -TX Single Sided Arms
Ea
1 17
$1,502.60
$25,544.20
$2,263.00
$38,471.00
2
Pole Lumec RAFS05 -12 -GN TX Double Sided Arms
Ea
1 4
$1,619.20
$6,476.80
$2,366.00
$9,464.00
3
Remove Existing Luminaries
LS
1 1
$4,021.50
$4,021.50
$8,454.00
$8,454.00
4
GFI Receptacles
LS
1
$180.32
$180.32
$523.00
$523.00
5
Pull 3410 THHN wire
LS
1
$1,073.70
$1,073.70
$1,900.00
$1,900.00
6
Revise existing service
LS
1
$693.00
$693.00
$2,200.00
$2,200.00
7
Install new conductors
LS
1
$1,155.00
$1,155.00
$1,302.D0
$1,302.00
8
Replace break away inline fuse holders
LS
1
$3,676.09
$3,675.09
$4,069.00
$4,069.00
9
Deliver & Store 10' poles to Owner
LS
1
$1,261.54
$1,261.54
$346.00
$346.00
10
MOT
LS
1
$9,680.00
$9,680.00
$3,246.00
$3,246.00
Total Base Bid
$53,762.15
$69,976.00
11
Foxtail Palm
Ea
8
$318.00
$2,544.00
5462.00
$3,696.00
12
Pygmy Date Palm
Ea
15
$212.00
$3,180.00
$346.00
$5,190.00
13
Eu horbia
Ea
150
$5.30
$795.00
$8.00
$1,200.00
14
Dwarf Indian Hawthorn
Ea
44
$8.48
$373.12
$12.00
$528.00
15
Shillings Holly
Ea
15
$8.48
$127.20
$12.00
$180.00
16
White Fountain Grass
Ea
83
$8.48
$703.84
$12.00
$996.00
17
Prepare site for planting
LS
1
$2,385.00
$2,385.00
$3,462.00
$3,462.00
18
Test & Inspect irrigation
LS
1
$2,544.00
$2,544.00
$3,692.00
$3,692.00
19
Repair and Replace irrigation
LS
1
$2,968.00
$2,968.00
$4,308.00
$4,308.00
20
MOT
LS
1
$689.00
$689.00
$1,000.00
$1,000.00
Total of Alternate
$16,309.16
$24,262.00
Total Base + Alternate
$70,071.31
$94,227.00
Agent:
Witness:
Wall Systems Inc. of SWFL d /b /a Professional
Building Systems deemed non - responsive - bond not
included
Material Manufacturers
Y
Y
List of Subcontractors
Y
Y
Statement of Experience of Bidder
Y
Y
Trench Safety Act
Y
Y
Bid Bond
Y
Y
Bidder Check List
Y
Y
Contractor Pre - Qualification Form (Safety)
Y
Y
LAP Funded
Agenda Item No. 1683
July 22. 2008
Page 5 of 10
$4ygt3ora $awdlficafloN M.S.T.II.
Advisory Committee
2885 Horseshoe Drive South
Naples FL 34104
March 12, 2008
Minutes
I. The meeting was called to order by Bill Neal at 4:04 PM.
Il. Attendance
Members: Bill Neal, Tom Finn, Maurice Gutierrez, Conrad Willkomm,
Victor Brittain
County: Tessie Sillery - MSTU Project Coordinator, Caroline Soto -
Budget Analyst
Others: Aaron Gross — Ground Zero Landscape, Darlene Lafferty —
Mancan, David Jackson - CRA
III. Approval of Agenda
Add. VI AI. Budget Approval FY09
VIL C. Newsletter Discussion
Y'IIL A. Fire Department Letter
VIII. B. Proper Name for MSTU
Victor Brittain moved to approve the Agenda as amended. Second by
Thomas Finn. Motion carried unanimously 5 -0.
IV. Approval of Minutes — January 9, 2008
Thomas Finn moved to approve the minutes of January 9, 2008. Second
by Conrad Willkomm. Motion carried unanimously 5 -0.
V. Landscape Maintenance Report — Ground Zero
Aaron Gross reported:
9 Fertilization of Shrubs and Turf complete
v Confirmed Irrigation System is running properly
➢ Sable Pruning complete
Buttonwood was removed at the Daycare Plaza
Aaron Gross suggested Landscape repair along Bayshore now that
Construction is complete. Estimated cost $3,500.
Agenda Item No. 1663
July 22, 2008
Page 6 of 10
Maurice Gutierrez moved to approve the necessary Funds to do those
corrections (Landscape repairs.) Second by Conrad Willkomm. Motion
carried unanimously 5 -0.
David Jackson reviewed letters from the Fire Department Chief and the
Deputy Chief requesting that Hedges be trimmed to clear the Line of Sight
for the Fire Departments SUV. (See attached)
Thomas Finn moved to approve the trimming of the hedge by the Fire
House as per David Jackson's memo. Second by Maurice Gutierrez.
Motion carried unanimously 5-0.
David Jackson, CRA reported issues for the Access Bridge at Sugden
Park. He stated one option is to install a sidewalk in the ROW and locate
the Access Bridge at the end of Jeepers.
Conrad Willkomm suggested coordination for the sidewalks to work
with future Landscaping as a large percentage of the cost is for the
sidewalks.
Bill Neal reminded the Committee of the "meandering" Walkway that
they had envisioned for access to Sugden Park. He recommended to move
forward with the current location.
Maurice Gutierrez noted there is an Existing Easement that could be
utilized.
David Jackson suggested a designee from the Committee conduct a
walkthrough of the area with the CRA and Parks and Recreation.
Bill Neal volunteered.
Bill Neal suggested incorporating a section for the MSTU in the CRA
Newsletter starting with the April issue. (See attached)
Thomas Finn volunteered to work with David Jackson for the Newsletter.
David Jackson reviewed the Draft Scope of Work for the South Bayshore
Project. He requested approval of the 50150 agreement between the CRA
and the MSTU for the Initial Scope of Work in the amount of $55,943.64
(off County Contract #04750.)
Conrad Willkomm moved to split cost with CRA not to exceed $30,000.
Second by Maurice Gutierrez. Motion carried unanimously 5 -0.
Tessie Sillery announced the MSTU title is recorded as " Bayshore
Avalon" in the Ordinance. She questioned Committee preference for the
MSTU title in the Ordinance.
Maurice Gutierrez moved to change the MSTU (name) from Bayshore
Avalon to reflect Bayshore (Beautification.) Second by Conrad
Wilikomm. Motion carried unanimously 5 -0.
Agenda Item No. 16133
July 22: 2008
Page 7 of 10
VI. Transportation Services Report
A. Budget Report Caroline Soto distributed and reviewed. (See
attached)
• Available Improvements General $1,635,690.82
• Improvements General Actual Expenditures $152,262.00 (includes
crosswalks)
Al. Approval FY09 Budget — Tessie Sillery distributed and reviewed.
(See attached)
Discussions ensued and no changes were requested for the FY09
Budget.
Maurice Gutierrez moved to accept the (FY09) Budget as recommended
by the (Budget) Department. Second by Conrad Wilkkomm. Motion
carried unanimously 5 -0.
B. Project Manager's Report - Tessie Sillery distributed and reviewed.
(See attached)
1. FDOT LAP Grant Project - None
2. Crosswalks — Tessie Sillery reviewed the Brick color ("Salmon)
and Logo diameter (6 ft.) for the Crosswalks
3. Effluent Water Conversion Project —None
4. FPL Utility Pole Work Causing Breakage —None
C. Update South Bayshore Project - None
VII. Old Business
A. Future Projects 2008 —None
B. CRA Update — Previously discussed V.
C. Newsletter Discussion — Previously discussed V.
VIII. New Business
A. Fire Department Letter — Previously discussed V.
B. Proper Name for MSTU — Previously discussed V.
IX. Public Comments
There is a CRA and Bayshore MSTU Public Meeting being held
immediately following adjournment.
X. There being no further business for the good of the County, the
meeting adjourned at 5:15 PM.
Agenda Item No. 1683
July 22, 2008
Page 8 of 10
Bayshore MSTU Advisory Committee
Bill Neal, Chairman
These minutes approved by the Committee on
as piesented or amended
The next meeting is May 14, 2008 at 4:00 p.m.
Naples Botanical Gardens
4820 Bayshore Drive
Naples, FL 34112
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Agenda Item No. 16133
July 22. 2008
Page 9 of 10
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July 22, 2008
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