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Agenda 10/28/2008 Item #16E22 Agenda Item No. 16E22 October 28, 2008 Page 1 of 4 EXECUTIVE SUMMARY Recommendation to approve an amendment of the Microsoft Enterprise Agreement to add telephone integration licensing for $72,680.76. OBJECTIVE: To obtain Board approval to procure additional Microsoft licenses for the integration of computer and telephone features as part of the Telephone System Upgrade / Modernization project and to execute an amendment to the agency's existing Microsoft Enterprise license agreement. ,-. CONSIDERATIONS: The Information Technology Department is engaged in an effort to modernize the telecommunications system which serves all county agencies (except the CCSO). As part of this project, the County is moving to Voice over IP technology which provides a platform for the introduction of converged computer/telephone functionality. These additional features will only be made available to computers that are part of the BCC network. In order to activate these features, additional licensing from Microsoft is required. Through a special promotion, Microsoft has waived the license fees and will grant licenses to Collier County for $72,680.76 which is the cost of software assurance (maintenance) for three years to be paid in three annual installments of $24,226. The first installment is due upon signing the Amendment (effective date) and the second and third installments will be paid on the next two anniversaries of the effective date. After this three year agreement concludes, Collier County may, at its discretion continue to pay annual maintenance fees of approximately $25,000 per year which will entitle the County to product upgrades as they become available. FISCAL IMPACT: Funds in the amount of $72,680.76 are available from the Telephone System upgrade capital project (301-121153-500252). It is expected that the County will choose to keep these licenses under maintenance. After this three year agreement concludes, ongoing annual software assurance fees will be paid through an increase of $16 per computer per year of the IT indirect allocation fees paid by agency computer users' departments. LEGAL CONSIDERATIONS: This item has been approved by the County Attorney's Office and is legally sufficient for Board action. --SRT GROWTH MANAGEMENT IMPACT: There is no growth impact associated with this Executive Summary. - RECOMMENDATION: That the Board of County Commissioners: (1) Approves the amendment to the Microsoft Enterprise Agreement, and (2) Authorizes the Chairman to execute the amendment to the agreement. Prepared by: Barry Axelrod, Director, Information Technology Department Page 1 of 1 Agenda Item No. 16E22 October 28,2008 Page 2 of 4 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: 16E22 Item Summary: Recommendation to approve an amendment of the Microsoft Enterprise Agreement to add telephony integration licensing for $72,680.76 10/28/2008 9:00:00 AM Meeting Date: Approved By Lyn Wood Purchasing Agent Date Administrative Services Purchasing 10/14/20084:33 PM Approved By Steve Carnell Purchasing/General Svcs Director Date Administrative Services Purchasing 10/14/20084:42 PM Approved By Len Golden Price Administrative Services Administrator Date Administrative Services Administrative Services Admin. 10/15/200812:17 AM Approved By Jeff Klatzkow Assistant County Attorney Date County Attorney County Attorney Office 10/16/20089:12 AM Approved By OMB Coordinator Applications Analyst Date Administrative Services Information Technology 10/16/200811:07 AM Approved By Susan Usher Senior Management/Budget Analyst Date County Manager's Office Office of Management & Budget 10/17/20083:58 PM Approved By James V. Mudd County Manager Date Board of County Commissioners County Manager's Office 10/21/20081 :55 PM - file://C:\AgendaTest\Export\115-0ctober%2028.%202008\ 16.%20CONSFNT%?OA r.FN 1 O!?? !?()()R Agenda Item No. 16E22 October 28, 2008 Page 3 of 4 Microsoft Enterprise Enrollment - State and Local Amendment Enrollmenl number I Microsoft 10 complete 6512146 Amendment ID J ~: ~-/.- I " . I t;' t t.~~, ". . ''; i 10 Number Microsoft to complete This amendment is entered into between the customer and Microsoft affiliate signing, as of the effective date identified below. All terms used but not defined will have the same meanings as in the Microsoft Enterprise Enrollment identPfied above "the enrollment." The following terms and conditions amend the terms and conditions of the enrollment identified above, but only with respect to the customer identified below and only for purposes of this enrollment. 1. The list of additional products licensed pursuant to this enrollment Is hereby amended by the addition of the follOWing additional product(s) ('the "Added Additional Products"): Product Part # Quantity Office Comm Svr Ent GAL Listed SA MVL Device GAL KMA.OO247 1550 The addition of the Added Additional Products shall be made retroactive to the effective date of this enroltment, and the originally-chosen additional products shall remain licensed hereby. 2. The parties acknowledge that the quantity of 1,550 shown in the table above represents your initial Quantity of qualified desktops as of the effective date of this enrollment. Because you have placed true up orders for your other enterprise products for a total of 6 qualified desktops between the effective date of the enrollment and the date you executed this amendment, you agree that you will submit a true up order, concurrenl with your execution of this amendment, to add the Added Additional Products to such 6 qualified desktops. Remainder of Page Intentionally Left Blank Agenda Item No. 16E22 October 28,2008 Page 4 of 4 Except for changes made by this amendment, all terms of this enrollment remain unchanged. By signing below, the parties agree to be bound by the terms of this amendment. Customer I Contracting Microsoft Affiliate Name of Entity. Collier County Microsoft Licensing, GP Signature * Signature Printed Name' Printed Name Printed Title * Pnnted TItle Signature Date · Signature Date (date MlCrosoll arRiate countersigns) Effective Date . jndlcates required field (may be dlfferunt than our signature date) Please sign two copies of this amendment and send them to your reseller or software advisor. Your reseller or advisor must submit them to the following address. When the amendment is fully signed, you will receive a confirming copy. Microsoft Licensing, GP Dept. 551, Volume Licensing 6100 Neil Road, Suite 210 Reno, Nevada USA 89511-1137 Prepared By: Steve Hancock on behalf of David Mitis ATTBST DWl8B! I. ...... ....... Appr~ as to torn>>g2,,!f;c>ency ~~H ~~ County AttornAY B1':