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Agenda 10/28/2008 Item #16B 2 Agenda Item No. 16B2 October 28,2008 Page 1 of 15 EXECUTIVE SUMMARY Recommendation to approve Change Order No. 2 to Professional Service Agreement No. 05-3865 in the amount of $278,420 with CH2MHILL, Inc., for the design of Collier Boulevard Road Improvements from Golden Gate Boulevard to Golden Gate Main Canal, Project No. 68056. OBJECTIVE: To receive Board approval of the negotiated Change Order No. 2 for Engineering and Permitting Services, in the amount of $278,420.00, to be provided by CH2MHill, Inc., for capacity improvements to Collier Boulevard, Project No. 68056. CONSIDERA TION: Contract 05-3865 is currently being designed to widen Collier Boulevard to six lanes from Golden Gate Boulevard to the Golden Gate Main Canal. The current contract provides for 100% plans from Golden Gate Boulevard to Green Boulevard and 60% plans from Green Boulevard to the Golden Gate Main Canal. Change Order 2 is necessary to provide improved access management, drainage and permitting as well as the extension of Green Boulevard to the east by bridging the CR 951 Canal. FISCAL IMPACT: Funds in the amount of $278,420.00 are available within the Transportation Supported Gas Tax Fund and Road Impact Fee Funds. Source of funds are in gas tax and impact fees. ,-~..."'"~ LEGAL CONSIDERATIONS: The Change Order and Executive Summary have been reviewed and approved by the County Attorney's Office for form and legal sufficiency. -SRT. GROWTH MANAGEMENT IMP ACT: The project is currently identified on the Capital Improvement Plan as CIE 13 and is consistent with the Growth Management Plan. RECOMMENDATION: That the Board of County Commissioners approve Change Order No.2 to Professional Services Agreement No. 05-3865 with CH2MHill, Inc., in the amount of $278,420 for design and engineering services for roadway and capacity improvements to Collier Boulevard from Golden Gate Boulevard to Main Golden Gate Canal, and authorize the Chairman to execute the agreement on behalf of the County. Prepared by: Marlene Messam, P.E., Senior Project Manager, TECM Attachments: (1) Change Order No.2; (2) Change Order Checklist; (3) Backup Document - Fees; (4) Scope ....-... Page] of2 Agenda Item No. 1682 October 28,2008 Page 2 of 15 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: 16B2 Item Summary: Recommendation to approve Change Order No.2 to Professional Service Agreement No. 05-3865 in the amount of 5278420 with CH2MHILL, Inc, for the design of Collier Boulevard Road Improvements from Golden Gate Boulevard to Golden Gate Main Canal. Project No. 68056 Meeting Date: 10/28/2008 90000 AM Prepared By Marlene Messam Senior Project Manager Transportation Engineering & Construction Management Date Transportation Services 10/3/20081:14:10 PM Approved By Gary Putaansuu Principal Project Manager Date Transportation Services Transportation Engineering and Construction 10/8/20085:05 PM Approved By Scott R. Teach Assistant County Attorney Date County Attorney County Attorney Office 10/9/200B 8:33 AM Approved By Najeh Ahmad Director Date Transportation Services Transportation Engineering & Construction Management 10/9/2008 1 :49 PM Approved By Rhonda Rembert Contract Specialist Date Administrative Services Purchasing 1019/20085:14 PM Approved By Steve Carnell Purchasing/General Svcs Director Date Administrative Services Purchasing 10/101200811:35 AM Approved By Lisa Taylor Management/Budget Analyst Date Transportation Services Transportation Administration 10/13/2008 2:27 PM Approved By Norm E. Feder, AICP Transportation Division Administrator Date Transportation Services Transportation Services Admin. 10/14/20089:21 AM Approved By Pat Lehnhard Executive Secretary Date file://C:\AgendaTest\Exp0l1\ I] 5-0ctober%2028,%202008\ 16.%20CONSENT%20AGEN... 1 0/22/2008 Page 2 of 2 Agenda Item No. 1682 October 28, 2008 Page 3 of 15 Transportation Services Transportation Services Admin 10f14/2008 2:51 PM Approved By OMS Coordinator Applications Analyst Date Administrative Services Information Technology 10/16/20088:30 AM Approved By Susan Usher Senior ManagementfBudget Analyst Date County Manager's Office Office of Management & Budget 10/17/2008 3:47 PM Approved By James V. Mudd County Manager Date Board of County Commissioners County Manager's Office 10/20/20084:11 PM file:IIC:\AgendaTest\Export\ 115 -October%2028, %202008\ 16. %20CONSENT%20AGEN... ] 0/22/2008 CHANGE ORDER Agenda Item No. 1682 October 28.2008 Page 4 of 15 CHANGE ORDER NO. 2 CONTRACT NO. 05-3865 BCC Date: Dec_. 13, 2005 Agenda Item: ~ C TO: CH2M HILL 5801 Pelican Bay, Suite 505 Naples. FL 34108 ''':.'\t., ';!"'~.'.: '.l""lI' '~'7;IJ.. '.!lJIi'"EtH,., rj;.~ t~t ~i ~ j. - rj \>~ .r;.,.t;'a,t~ '\'i~ ~~" ~ DATE: 9-30-08 +') 1"', ~-<~:l",,:l ~#~ tJ. L ~ao PROJECT NAME: Collier Boulevard. GGB to GG Main Canal "!"laI!l\!TI- "".-liJ ..~." ,"- .tliiit~"'" ~k~t ~~t"~ PROJECT NO.: 68056 Under our AGREEMENT dated _ December 1 3, 2005 You hereby are authorized and directed to make the following change(s) in accordance with terms and conditions of the Agreement: (See attached Attachment "A") FOR THE Additive Sum of: Two Hundred and Seventy eiqht Thousand, Four Hundred and Twentv Dollars and zero cents. ($ 278,42000 ). Original Agreement Amount $ $ 2,028,745.00 2.532.538.00 Sum of Previous Changes This Change Order (Add) (Deduct) $ Present Agreement Amount $ 278,42000 2.810,958.00 The time for completion shall be increased by 150 calendar days due to this Change Order. Accordingly, the Contract Time is now 1933 calendar days. The substantial completion date is December 1, 2010 and the final completion date is April 30, 2011 . Your acceptance of this Change Order shall constitute a modification to our Agreement and will be performed subject to all the same terms and conditions as contained in our Agreement indicated above, as fully as if the same were repeated in this acceptance. The adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all claims of the Contractor arising out of or related to the change set forth herein, including claims for impact and delay costs. Accepted: ~I-. ~ " CONTRACTOR: CH2MHILL ,2008 OWNER: BOARD OF COUNTY COMMISSIONERS By ~ By OF ~~~:IE:,~O~N~: FLORIDA AtAr~ DOLI ,. . Cc::.-re.'1 "- tuo... f ~11 Gary Putaansuu, P. E. Principal Proj. Mgr. RegieR ~u.in"ii groU~M(]A:lgcr ~ ~~ g /4 j/ BY: 0 -/;~/ 1/ Jay Ahmai:!, P.E/Director, Transportation / Engineering and Construction Management By: Norman E. Feder, AICP, Administrator Transportation Services Division Revised 5/1 /2007 r CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM Agenda Item No. 16B2 October 28, 2008 Page 5 of 15 PROJECT NAME: Collier Boulevard. Golden Gate Main Canal to Golden Gate Blvd. PROJECT MANAGER: _Marlene Messam, P.E. PROJECT#: _68056 BID/RFP #: 05-3865 MOD #: 2 PO#:_ 4500057196 WORK ORDER #: DEPARTMENT:_ TE&CM CONTRACTOR/FIRM NAME: CH2M Hill Original Contract Amount: $ _2,028,745.00 (Starting Point) Current BCC Approved Amount: $_2.532,538.00 (Last Total Amount Approved by the BCC) Current Contract Amount: $_2,532538.00 (Including All Changes Prior To This Modification) Change Amount: $_278,420.00 Revised ContracUWork Order Amount: $_2,810,958.00 (Including This Change Order) Cumulative Dollar Value of Changes to this ContracUWork Order: $_782.213.00 Date of Last BCC Approval_May 27. 2007 Agenda Item # __16B9___ Percentage of the change over/under current contract amount_ 10.99 Formula: (Revised Amount I Last BCC approved amount}-1 % CURRENT COMPLETION DATE (S): ORIGINAL: December 1, 2010 CURRENT: ...____._._.-8oril ~~~Q.tQ__ Describe the change(s):_Change order No.2 is necessitated in order to provide access management, geometric, land development, right-of-way and drainage requirements. The changes include providing EB left turn access on Pine Ridge Road at Neff's Way; modifying the existing drainage swale at the commercial strip mall between Neff's Way and Collier Boulevard to maintain the landscape buffer requirements. At White Boulevard and Collier Boulevard Intersection change was needed to provide full turning movement access for WB rights. As a result of right-of-way negotiations with Kaye Homes, modifications to the White Boulevard geometry and drainage were necessary. In order to satisfy the permitting requirements of the SFWMD and the BCB in the 60% drainage design will need to be modified to obtain a permit Specify the reasons for the change(s) r 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) X 5. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed _Contract 06-3881 is currently under construction for the 6-lane widening of Collier Blvd. from lmmokalee Road to Golden Boulevard. Contract 07-4124 is currently under construction for six-Ianing Collier Blvd. from US 41 to Davis. Collier Boulevard from Green Blvd. to the Golden Gate Main Canal lacks the potential to provide water quality treatment for any future improvements to thiS section of the corridor. The benefit of this change order is that it will complete the ERP within the project limits by providing compensatory water quality treatment volume for the section of Green Blvd, within the section from Green Blvd. to Golden Gate Blvd. The entire project limit (Golden Gate Main Canal to Golden Gate Blvd) will be permitted and the ROW described for future purchase This change was requested by: rJContractor/Consultant x Owner rJ Using Department r CDES rDesign Professional rJRegulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes l}( No Re'vised 11.19.2007 This form is to be rigned ~nd date~. .; ;~'.. ,i'~\' t _,' '~ I :t::.,;,,/ APPROVED BY: V .-;-- tU.U/.r(J!... I i~.-c.dJaAt't. Project Manager REVIEWED BY: ,......,j"- i>d'-vTj'l/1;' ;: Contract Specialist. j r ll1"tA' :.,.1l_'r ;:7.~ ... ~...->, "f<' !~. i {'(/ 'j~~"" \'" APPROVED BY: _:><~/;,;,., f"~'_ Gary Putaansuu, P.E. Principal Project Manager ,-:-) .... .-"":-: APPROVED BY: '-/</.:;//. // '-"--_...,,,,/ Jay Ahmad, P.E.{)irector, Transportation Engineering and Construction Management APPROVED BY: Norman E. Feder, AICP, Administrator Transportation Services Division Revised 11.19.2007 Date: II Date: ,L Date: Date: Date: t ,-} )r /.-; )"-1 (.") 1'.../ r Vr' L"'1''''\ f ; .(....,i <~,'. \,:'} '. .' It,. '~l I I ;/J.../ ,~ / r' v -/(/0 l " Agenda Item No. 16B2 October 28,2008 Page 6 of 15 Agenda Item No. 1682 October 28, 2008 Page 7 of 15 ATTACHMENT A SCOPE OF SERVICES FOR CHANGE ORDER NO.2 TO CONSULTING ENGINEERING SERVICES AGREEMENT FOR COLLIER BOULEVARD (C.R. 951) (Golden Gate Boulevard to Green Boulevard) PROJECT NO. 68056 September 21. 2008 PART 1. DESCRIPTION - SCOPE OF WORK Change Order No.2 provides for the CONSULTANT'S services to be modified to add the following scope of services: Task 1 - Addition of EB Left Turn Lane on Pine Ridge Road to Neffs Way As part of the Original Scope, the median access to and from N effs Way was eliminated to expedite traffic flow along Pine Ridge Road and eliminate a potential conflict point(s) with EB and WB traffic on Pine Ridge Road. After discussions with businesses affected by this potential median closure, it was detem1ined that impacts to the businesses (by eliminating this movement) would be substantial and should be reduced/eliminated if possible. The County determined that the Project Plans should be modified to include an EB Directional Left as part of the project. Services include Roadway Design (Plan and Profile, Cross Sections, Signing and Marking, Quantities), Drainage Design, and Pem1it modifications. Task 2 - Modification to north side of Pine Ridge Road adjacent to Commercial Collier III_C02_S0W _92 I08.doe Attachment A Change Order No.2 Collier Boulevard (CR 951) Project No. 68056 Agenda Item No. 1682 October 28,2008 Page 8 of 15 As part of the Original Scope, an additional thru lane (No.3) was added to Pine Ridge Road. This addition, as well as the Right Turn Lane into the Commercial property, had a significant impact to the existing drainage swale and landscape buffer. After discussions with businesses affected by these proposed improvements, it was determined that impacts to the landscape buffer would be too extreme and should be reduced if possible. The County determined that the Project Plans should be modified to reduce ROW impacts. Drainage modifications to reduce required ROWand avoid existing Utility Impacts will be required. Services include Roadway Design (Plan and Profile, Cross Sections, Quantities), Drainage Design, and Permit modifications, ROW Sketch and Descriptions and Map revisions. Task 3 - Addition of White Boulevard 'VB Right Turn Lane to Collier Boulevard As part of the Original Scope, the lane configuration of WB White Boulevard at the Pine Ridge Road Intersection consisted of two thru lanes and a combination thru-right. After discussions with TECM Planning (after a review of the 60% Plans) it was determined that the intersection geometry should be modified to include a separate right turn lane. This modification will eliminate the need in the future to add a right turn lane (modifications to drainage, box culvert, signals and permit(s) would be required) and will expedite thru traffic by allowing 3 thru lanes through the intersection. As a result of these changes, the NE comer of Collier and White Boulevard will have a "pork-chop" configuration. This approach has been discussed with the Traffic Department. This geometric change will also affect the Signal Configuration of the Intersection as well as the box culvert extension and headwalls. Services include Roadway Design (Typical Section, Plan and Profile, Cross Sections, Signing and Marking, Signal, Box Culvert, Quantities), Drainage Design, and Permit modifications, ROW Sketch and Descriptions and Map revisions. Task 4 - Modification to White Boulevard Geometry As part of the Original Scope, the geometry of White Boulevard east of Webber Boulevard was designed to transition to existing White Boulevard as quickly as possible to avoid future "throw-away" costs once White Boulevard was widened to the east. After discussions with TECM Design, Planning and Traffic (after a review of the 60% Plans) it was determined that the transition should be modified to improve access for adjacent property owners which will help reduce potential impacts. CH2M HILL was directed to prepare alternatives which would improve access management. TECM would then review and direct CH2M HILL to modify the plans based on their preferred configuration. C:\Documents and Settings'mmatizpa\My Docurnenls\Collier County\Collier IIlIContract\ChangeOrder2\Collier U1_C02_SDW _91J08.doc Attachment A Change Order No.2 Collier Boulevard (CR 951) Project No. 68056 Agenda Item No. 1682 October 28,2008 Page 9 of 15 Services include preparation of Conceptual Design Alternatives and once an alternative was approved: Roadway Design (Typical Section, Plan and Profile, Cross Sections, Signing and Marking, Quantities), Drainage Design, and Permit modifications, ROW Sketch and Descriptions and Map revisions. Task 5 - Modification to White Boulevard Drainage Pond(s) and Conveyance The drainage treatment and attenuation for White Boulevard was designed to be handled by a dry detention pond constructed on the north side of White Boulevard on an undeveloped parcel between the CR951 Canal and Webber Blvd. After discussions with TECM Design and ROW (after a review of the 60% Plans) it was determined that the Kay Homes parcel on the south side of the road may be available for a potential Pond Site. The County began ROW discussions with Kay Homes and requested that CH2M HILL prepare an alternative which showed a pond on the South side which impacted the Kay Homes Model Center, as well as various alternatives for the parcel to the north (Pond on west side of parcel, pond in between parcels etc.. .). CH2M HILL prepared the exhibits and after initial negotiations with Kay Homes it was determined that the ROW costs for ponds on the south and side or one that split the parcels on the north side was too great. During that time CH2M HILL met with the SFWMD/BCB and determined that a dry detention area in un-used County ROW (future 39th Street Extension) could be utilized for the storm water west of Webber Boulevard. The Storn1 water east of Webber Boulevard will be handled in small lateral ditched adjacent to the roadway. The County directed CH2M HILL to proceed with the revised design which will utilize a previously useless parcel, reduce construction costs as well as ROW impacts. Services include preparation of Conceptual Pond and ROW Alternatives and once an alternative was approved: Plan and Profile Sheets, Drainage Structural Sheets, Summary of Drainage Structures, Cross Sections, Lateral Ditch Design Pond Design, Drainage Design and Details, Permit Modifications, ROW Sketch and Descliptions and Map reVISIons. Task 6 - Modification to Collier Boulevard Drainage and Permit - SFWMD The drainage treatment and attenuation for Collier Boulevard is being accomplished mainly through lateral ditches along alignment. The mcUority of treatment and attenuation will be handled on the west side of Collier Boulevard. The section of Collier Boulevard from Green Boulevard to Golden Gate Boulevard will over compensate to make up for the lack of available ROW along Collier Boulevard from Green to the Main Golden Gate Canal for treatment and attenuation. Based on discussions with SFWMD and RAI Permit C:Documents and Setling.s<mmatizpa\My Documents\Collier (ounty\CQ11ier nI\Contract\Chan~eOrder2\CoJlier 1lI_C02..S0W _ 92\ O~,doc Attachment A Change Order No.2 Collier Boulevard (CR 951) Project No. 68056 Agenda Item No. 1682 October 28,2008 Page 10 of 15 comments, the type and amount of treatment and attenuation needed will require CH2M HILL to modify the Drainage Design along Collier Boulevard to expand the Basins and reduce outfall locations. The additional required ROW was included in the 60% Plans however the ROW Maps as well as Sketch and Descriptions needed to be modified. After discussions with TECM Design it was determined that the changes would be necessary in order to obtain a Permit for the Project and Conceptual approval for the section of Collier from Green to the Main Golden Gate Canal. Services include revisions to the Plan and Profile Sheets, Drainage Structural Sheets, Summary of Drainage Structures, Cross Sections, Lateral Ditch Design, Drainage Design and Details, Permit Modifications, ROW Sketch and Descriptions and Map revisions. Task 7 - Access Management Alternatives: Chevron Parcel NW Corner of Collier/PRR The Original Scope included improvements to Collier Boulevard, consisting of a dual right turn lane from SB Collier to WB PRR. The current ingress/egress to the Chevron Station as well as other businesses in that strip mall is affected by the additional right turn lane. The dual right hand turns would eliminate the ability for traffic to exit at this location due the safety concerns of a limited weave distance. In an effort to reduce potential business damages, CH2M HILL was requested by the County to prepare access management alternatives that would improve access to and from the strip mall as well as improve internal circulation. Four (4) Alternatives were developed and presented to County Staff which showed proposed geometrics and ROW needs. Meetings were held to discuss the alternatives and CH2M HILL was given direction to proceed with a chosen alternative. Services include preparation of Conceptual Design Alternatives and modifications to the revised ingress location. Task 8 - Green Boulevard Extension Structure over CR 951 Canal The Original Scope of Work is being modified to include a structure over the CR 951 Canal for the future extension of Green Boulevard to the east. In discussions with TECM Design, Planning and Traffic, it was determined that the future extension of Green Boulevard directly east of its current terminus was the most logical location. The County has directed CH2M HILL to design the CR 951 Canal structure and NB Right Turn Lane as part of Project No. 68056 to improve traffic circulation and provide much needed pedestrian access across the canal in the vicinity of Green Boulevard. As part of these changes, the Collier Boulevard median opening for 17th Street SW will be closed. This will result in access to 17th Street SW being Right-in/Right-out only. CH2M HILL has had discussions with the SFWMD and has determined that a ConSpan will be acceptable C:\Documents and Settings\I11matizpa\My Documents\Collier County\Col1ier llI\Contracl\ChangeOrder2\Colliet" Ill_C02_S0W _921 08.doc Attachment A Change Order No.2 Collier Boulevard (CR 951) Project No. 68056 Aoenda Item No. 16B2 ~ October 28,2008 Page 11 of 15 at this location as opposed to a three-span bridge. Impacts to the existing 36" Raw Water line will not be avoidable and relocation for approximately 300 LF will be required. In addition over head electrical lines will also need to be relocated. Improvements to 39th Street SW are not anticipated besides restoration of pavement impacted during construction. Temporary pavement will be required to move traffic around the construction zone. Temporary Construction Easement will be required from 2 Property Owners. Services include revisions to the Plan and Profile Sheets, Drainage Structural Sheets, Summary of Drainage Structures, Cross Sections, Drainage Design and Details, ConSpan Plans, Geotechnical Investigation, SUE Investigation, Utility Design, DEP Permit, Permit Modifications, ROW Permits, Bridge Hydraulics Report, Sketch and Descriptions, Modifications to ROW Maps. Task 9 - New Force Main (HMA Plans) from Green to Pine Ridge Road The Original Scope of Work included identification and coordination with existing utilities along the project corridor but did not include scope or fee for new utilities since none were anticipated. The Brooks Village Development contracted with HMA to provide a Force main from Green Boulevard to Pine Ridge Road. This Force main will be constructed within the project limits and will need to be coordinated, and incorporated into our Utility Plans, Cross Sections, and Drainage Structure Sheets. In addition the utility may be in conflict with the proposed Drainage improvements to Collier Boulevard and may require relocation (dips in line) at various locations over the 1.0 mile alignment. This work could not have been anticipated and therefore was not included in the original contract. Services include, Coordination, incorporation of Utility into Utility Plans, Cross Sections and Drainage Structure Sheets, QA/Qc. Re-design of Force main due to conflicts is unknown at this time and is not included as part of Task 10. Task 10 - SFWMD BCB ROW Permits Since the Original Scope of Work was contracted, SFWMD/BCB has required that all linear infringements (County facilities -lighting, structures etc...) into the CR 951 Canal ROW be Permitted separately based on type of facility. Based on this requirement it is anticipated that CH2M HILL prepare and obtain two (2) additional Permits for this proj ect. Services include ROW Permit Preparation and Coordination and incorporation into Project Bid Plans. C:'Documents and Settings'JTImatizpa\My Documents\Collier Counry\Col1ier III\Contracl\ChangeOrder2,cotlier III,~C02_S0W _9.21 OS.doc Attachment A Change Order No.2 Collier Boulevard (CR 951) Project No. 68056 Agenda Item No. 1682 October 28,2008 Page 12 of 15 PART 2. - PROJECT SCHEDULE: Changes to Project Schedule - To Be Determined PART 3. - EXCLUSIONS: The following tasks are not included in the Scope of Work for this Change Order: 1. Services other than those specifically listed above. 2. Services requiring more effort than that listed in the Fee Schedule. 3. No Bridge Development Reports or Bridge Plans will be prepared for the Green Boulevard Extension. Structure will be ConSpan. 4. No improvements to 39th Street SW are included besides those specifically listed in Task 9 above. 5. Title Searches are not included in this Scope of Services and will be provided by the County 6. Modifications to the Project Plans for changes required at the SW comer of Pine Ride Road and Collier Boulevard will be made and associated fees will be contracted directly with Brooks Village Development prior to inclusion in the plans. 7. Coordination with Embarq and inclusion of 2 new Embarq Utilities within the Project Coordination will be made and associated fees will be contracted directly with Embarq prior to inclusion in the plans. 8. Permit Fees associated with Task 10 will be paid directly by Collier County. C:\Documents and Settings\mmatizpa\My Documenls\Collier County\ColJier 1U\Contract\ChangeOrder2\Collier 1lI_C02__SQW _921 OS.doc Agend~ It'" a ,.m No '6B2 October 00.. 2' D p ~u. \ D8 , age 13 of 15 - - ~ . - .""..~:'_-=.,~__"_=_ . _. ~.i::".".~::f::=~~i~+IP?E~-' ". 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