Agenda 12/16/2008 Item #16E18
Agenda Item No. 16E18
December 16, 2008
Page 1 of 17
EXECUTIVE SUMMARY
Report and Ratify Staff-Approved Change Orders and Changes to Work Orders to Board-
Approved Contracts.
OBJECTIVE: To enable the Board to oversee the execution of administrative change Drders
and changes to work orders, and promote accDuntability in the use of staff authority.
CONSIDERATIONS: On April 22, 2003, the Soard approved a recommendation to implement a
plan to enable changes to BCC-approved contracts (Section XIV. C, Collier County Purchasing
Policy) Df not greater than 10 percent of the current Board approved amount or $10,000
(whichever is greater) to be authorized by staff. Also included in the report are changes to Work
Orders. These include work orders issued under CCNA Contracts which are less than or equal
to $200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for
all other contracts (Section XIV. G, Collier County Purchasing Policy) which are not greater than
10 percent of the current Board Approved amount or $100,000 (whichever is greater). The
Administrative report identifies the percentage changes to contracts or work orders that have
occurred since the prior BCC approved amount which are below the threshold limits as
referenced above.
The plan calls for staff to submit a monthly report listing these change orders from the previous
reporting periDd. Enclosed is the monthly report of the Administrative Change Orders and
Administrative Changes to Work Orders. These reports cover period October 24, 2008 through
November 20, 2008.
FISCAL IMPACT: The total change to contracts is a deduction of $981,454.19. The total
change to work Drders is $10,324.25.
GROWTH MANAGEMENT IMPACT: There is no GrDwth Management Impact associated with
this action.
RECOMMENDATION: That the Board of County Commissioners accepts the enclosed
Administrative Change Orders Report and Administrative Changes to Work Orders Report and
ratifies the listed change orders and changes to work orders
PREPARED BY: Diana De Leon, Contract Technician, Purchasing Department
--
....--...)-...
Page 1 of 1
Agenda Item No. 16E18
December 16, 2008
Page 2 of 17
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16E18
Report and Ratify Staff-Approved Change Orders and Changes to Work Orders to Board-
Approved Contracts.
Meeting Date:
12/16/2008 9:0000 AM
Prepa red By
Diana Deleon
Administrative Assistant
Date
Administrative Services
Purchasing
12/1/20084:03:36 PM
Approved By
Steve Carnell
Purchasing/General SVC$ Director
Date
Administrative Services
Purchasing
12/4/20087:39 AM
Approved By
Len Golden Price
Administrative Sen/ices Administrator
Date
Administrative Services
Administrative Services Admin.
12/4/2008 12:07 PM
Appro\'ed By
OMS Coordinator
Applications Analyst
Information Technology
Date
Administrative Services
12/4/20082:35 PM
ApproV('d By
Jeff Klatzkow
ft.ssistant County Attorney
Date
County Attorney
County Attomey Office
12/51'2008 2 :40 PM
Approved By
Laura Davisson
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
12/5f2008 4 :12 PM
Appro,"cd Hy
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
12/9/20087:18 PM
file:l/C:\AgendaTest\Export\ 118-December%20 16.%202008\ 16.%20CONSENT%20AGE... 12/1 0/2008
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i~\gellGa Item ~~o. 16E 18
December 16, 2008
Page 5 of 17
I
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECTNAME: Blda."F" Generator & Electrical UDarade PROJECT#:08-5035 PROJECT MANAGER: Robert Fue_s
BIDIIlFP #: ~
MOD': 2
POll: 45-00094788 WORK ORDER': NIA
DEPARTMENT: Facilltfea Management CONTRACTOR/FIRM NAME: Southeastern Communications Serv. Inc.
Original Contnct Amount:
$ 1.226.635.00
(Starting Point)
Cum>nt BCC Approved Amount:
$ 1.226.635.00
(Last Total Amount Approved by the BCC)
$ 895.793.10
(Including All Chang.. Prior To This Modification)
$ 18.180,00
Cum>nt Contract Amount
Chengo Amount:
RsvlSod ContnlctlWork Ordsr Amount: $ 913.943.10
(Including Thi& Change Order)
Cumulative Dollar Value of Changes to
thl. ContractlWor1c Order. $
1312.691.90 )
Dote of Loot BeC Approval 5113108 Agenclo Item # lOG
....')..'5.'-\:"\
Porconblgo of tho chango over/under cum>nt contract omount lID-ll
Fonnula: (Revised Amount I Last BCC epproved emounl)-2
CURRENT COMPLETION DATE (S): ORIGINAL: TBD
CURRENT:
TBD
Doscrlbe the change(s): Uncler Grouncl Tank for fuel cllesel storage for the existing generator neeclsto be blken
out.ncl replacing with new generator with belly blnk, unclergrouncl tank will bocome unusable ancl a liability.
Specify the reasons for the chang'ls). 1. Planned or Electiv. r 2. Unforeseen Conclitions ("> 3. Quantity
Acljuatments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Velue Aclded
r 6. Schedule Adjustments Note: One or more may be checked, depencllng on the nature of the change(s).
k1enlify all nlllative impacts to the project if this change order were not procB$8ecl: This c~ needed to
make room for new aenerator end conduits which are In the Dath of the blnk.~ /J.JL I~ .
This change was requested by: rContractor/Consulblnt ~ Owner rl Using Department r: CDES
r Other (Specify)
· Ves r No
REVIEWED BY:
Project Manager
~/J1~
act Specialist
lo/~8/oY
Date:
Date:
Revised 11.19.2007
II
Agenda Item No. 16E 18 ;;;z.
December 16, 2008
Page 6 of 17
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Tourism Research Services
PROJECT#:
PROJECT MANAGER:_Jack Wert
BID/RFP #: 07-4169
MOD#: 1
PO#: 45000098805
WORK ORDER #:
DEPARTMENT: Tourism
CONTRACTOR/FIRM NAME: Research Data Services Inc.
Original Contract Amount:
$_113,100.00
(Starting Point)
Current BCC Approved Amount:
$
113,100.00
(Last Tolal Amount Approved by the BCC)
Current Contract Amount:
$
113,100.00
(Including All Changes Prior To This Modification)
(/,1$0.00
11,183.00
1:2</, c2S-0. 00
:l-2.4,16Ci.ficr. -
(Including This Change Order)
Change Amount:
$
$
Revised ContractIWork Order Amount,
Cumulative Dollar Value of Changes to
this ContractIWork Order: $
1'.100.1lU 1/. IS'''. (lCJ
.. Date of Last BCC Approval
912512007
Agenda Item # 16F6
Percentage of the change over/under current contract amount ~ tJ. ~ L- %
Formula: (Revised Amount 1 Last BCC approved amount)-1
CURRENT COMPLETION DATE (5): ORIGINAL: onaoina
CURRENT:
Describe the change(s):
· Draft and communicate International discussion guide to project team; finalize research objectives and
topics.
. Revise discussion guide to reflect team feedback.
. Participate in International round table sessions.
. Debrief project team regarding key issues.
· Analyze and synthesize session recordings; prepare group abstracts and summaries of key findings.
. Communicate results to project team.
Specify the reasons for the change(s) r 1. Planned or Elective ,.. 2. Unforeseen Conditions r 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added
r 6. Schedule Adjustments Note: One or more may be cheeked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: This would significantly
impede our efforts to attract international visitors to our destination
This change was requested by: r1Contractor/Consultant 't- Owner
r Design Professional r[Regulatory Agency (Specify)
rJ Using Department r CDES
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
This form is to be signed and dated.
r r OttJr (Specify)
Yes ~o
APPROVED BY:
Date /tJ-3/-CJS
Date: / /) -.J.I-of
REVIEWED BY:
Contrac
Rcviscd 11.19.2007
-- -----'1'
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item t-.Jo. 16E 18 "2
December 16, 2008 .
Page 7 of 17/
PROJECT NAME: South Reqional Library PROJECT #: 54003
PROJECT MANAGER: Hank Jones
BID/RFP #: 07-4176
MOD #:11
PO#: 4500087770
WORK ORDER #: N/A
DEPARTMENT: Facilities Manaoement CONTRACTOR/FIRM NAME: DeAnqelis Diamond Construction. Inc.
Original Contract Amount: $ 6.519,813.00
(Starting Point)
Current BCC Approved Amount: $ 6.519,813.00
(last Total Amount Approved by the BCC)
Current Contract Amount: $ 5,956.843.42
(Including All Changes Prior To This Modification)
Change Amount: $ -13.830.62
Revised ContractIWork Order Amount: $ 5,943,012.80
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractIWork Order: $ -576.800.20
Date of Last BCC Approval: September 11. 2007 Agenda Item #: 10E
Percentage of the change over/under current contract amount - 8.85%
Formula: (Revised Amount I last BeC approved amount)-1
CURRENT COMPLETION DATE (S): ORIGINAL: 11/1/2008 CURRENT: 11/1/2008
Describe the change(s);,All additional time and costs associated with the changes as outlined in: I) Adjustment to owner
contract allowance for People Counters to credit back the unused balance (as outlined in PCO #17 dated 3/17/08); 2)
Make the required lighting changes in bathrooms 105 & 106 per direction received as part of RFI #128 (as outlined in
PCO #47 dated 10/9108): 3) Adjustment to owner contract allowance for additional interior signage to credit hack the
unused balance (as outlined in PCO #48 dated I all 7/Qn
Specify the reasons for the changers) r 1, Planned or Elective r 2. Unforeseen Conditions r. 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added
r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the changers).
Identify all negative impacts to the project if this change order were not processed:
This change was requested by: rtContraclor/Consultant rr Owner r Using Department r CDES
PIDesign Professional r1Regulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
ryes
po No
Dale:
'0/vg
fiI-1/()(
~
APPROVED B
REVIEWED BY:
ri cipal Project Manager
/!
(f .
/--t~-1--1._/'I. ~.ate:
Rhonda Cummings, Contract Spec' i
Revised 11.19.2007
-
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16E18
December 16, 2008
Page 8 of 17
1./
PROJECT NAME: Sheriff Fleet PROJECT #: 52009 PROJECT MANAGER: Claude Nesbitt
BID/RFP #: 06-3914 MOD #: 003 PO#:45-100673, replaces 45-091804 WORK ORDER #:
DEPARTMENT: Facilities Manaaement CONTRACTOR/FIRM NAME: Wriaht Construction
Original Contract Amount: $ 9,272,848.00
(Starting Point)
Current BCC Approved Amount: $9,272,848.00
(Last Total Amount Approved by the BCG)
Current Contract Amount: $8,931,159.50
(Including All Changes Prior To This Modification)
Change Amount: $(110,115.00)
Revised ContractIWork Order Amount: $8,821,044.50
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractIWor1< Order: $(451,803.50)
Date of Last BCC Approval January 15, 2008
Agenda Item # 10 A
Percentage of the change over/under current contract amount -4.87%
Formula: (Revised Amount I Last BCC approved amount)-1
CURRENT COMPLETION DATE (8): ORIGINAL: Mav 2009 CURRENT: Mav 2009
Describe the change(s): DMP - Auto shop equipment
Specify the reasons for the change(s)!9'" 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added
r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: exclusion of a cost saving
opportunity
This change was requested by: rlContractor/Consultant ~owner rl Using Department r CDES
!:Design Professional r[Regulatory Agency (Specify)
r other (Specify)
r Yes .~
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
This form is to be signed and dated.
APPROVED BY \>>.L'J\ Jl/1 """" tt-
Project rvlBnager
'\
Date:
\' \Ii\ \ ~09C(
\ \
REVIEWED BY:
~
iJ
Date:
II /10 ~
I
Revised 11.19.2007
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
,l'oenda item No. 16E18
it 2?b'~I~r
PROJECT MANAGER: Adonis Martinez ~
:J
PROJECT NAME: CDES Division Software PROJECT #:
BID/RFP #: 06-3962
MOD #: 5
PO#: 4500078532
WORK ORDER #:
DEPARTMENT: CDES
CONTRACTOR/FIRM NAME: Municipal Software Corporation
Original Contract Amount: $ 1 ,996.272.00
(Starting Point)
Current BCC Approved Amount: $ 1 ,996,272.00
(Last Total Amount Approved by the BCC)
Current Contract Amount: $ 2,194,141.00
(Including All Changes Prior To This Modification)
Change Amount: $ (33,600.00)
Revised ContracllWork Order Amount: $ 2,160,541.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContracllWork Order: $ 164.269.00
Date of Last BCC Approval
7/22/08
Agenda Item # 16E7
Percentage of the change over/under current contract amount
Formula: (Revised Amount 1 Last BCC approved amount)-1
823
%
CURRENT COMPLETION DATE (5): ORIGINAL:
11/1/08
CURRENT:
11/1/08
Describe the change(s): Municipal Chanoe order #3 and #5. orioinallv added to the contract on Modification #3,
Chanoe Order #1, are not proceedino. The reason thev are not proceedino is because those two chanoe orders
are not part of the proiect, thev are with Code Enforcement, and due to new manaoement within Code
Enforcement, thev are reviewino their workflow and chanoes mav be forthcomino. Proiect Manaoement does not
want to pav for chanoe orders when the workflows mioht be chanoed.
Specify the reasons for the change(s) (0 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added
r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: If this chanoe order is not
processed, the proiect will be pavino for workflows that mioht be chanoed in the near future due to Code
Enforcement analvzino its' processes. Code Enforcement will pav for workflow chanoes if reouired.
This change was requested by: rlContractor/consultan~ner n Using Department E: COES
COesign Professional nRegulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
(\
This form is to be Sig~e~ a^nd dated.
APPROVED BY: _~ ~
Project ,anager
~~ - \/1/1
REVIEWED BY: L~ ) r I
Contrdcl (jP8dCiiisl
r
Yes
P' No
Date:
\ 0/2 i.f/(j t
,
,)'J_ f)
t /M'-t{
Date:
I. /, pl
I/I(~ OQ
I ~
, .
Revised 2-22-08
CONTRACT/WORK ORDER MODIFICATION
CHECKLIST FORM
Agenaa Item I~o. 1tJ1::1~ L..
December 16, 2008 V
Page 10 of 17
PROJECT NAME: Sidewalk Reolacement and Liahtina Installation on Davis Blvd rSR84\
PROJECT#: _NA_
PROJECT MANAGER: John W. Miller
BIDIRFP #: 07-4107
MOD#:...L
PotI: 4500090798
WORK ORDER #:_ NA_
DEPAR1l\lENT: Traffic Ooeratlons
CONTRACTOR/FIRM NAME: Qualltv Enterorlses USA. Inc.
Original Contract Amount:
$ 997.213.49
(Starting Point)
Current BCC Approved Amount:
'U j;v 1Lh/l~ tOrft, ~.f-s.
Current Contract Amount: $ 997.213.49
(Including All Changes Poor To This Modification)
Change Amount: $ -258.600.13
Revised ContractlWork Order Amount: $ 738.613.36
(Including This Change Order)
Cumulative DoUar Value of Changes to
this ContractlWork Order: $ -258.800.13
Date of Last BCC Approval Seotember 25. 2007
Agenda Item #
16 B5
Percentage of the change over/under current contract amount
Formula: (Revised Amount I Last BCC approved amount}-l
-25.93
'10
CURRENT COMPLETION DATE (5): ORIGINAL: November 1. 2006
CURRENT: November 1. 2008
Describe the change(s): Saw cuttlna the drlvewavs alona Davis Blvd to install the conduit and conductors for the
Roadwa Li htln . After Ian a roval b FOOT and be innin of construction e were notified b FOOT that
the drivewavs could not be removed because limited rlaht-of-wav SDace Dre ented the reDlacement of the
driveway frDm meeting current Americans with Disabilities Act IADl reauirements and saw cutting a twelve (12)
inch wide "Maintenance Slot" In existlna drivewavs would be reaulred for Installation of the lIahtina conduit and
conductors. The overall deduction Is a result of the amount of concrete reaulred beina less than that estimated
and not reDlaclna drlvewavs as a Dart of the sidewalk reDlacement construction.
Specify the reasons for the change(s) n 1. Planned or Elective Cl 2. Unforeseen Conditions II 3, Quantity
Adjustments C 4. Correction of Errors (Plans, Specifications or Scope of Work) C 5. Value Added
r:: 6. Schedule Adjustments Nots: One or more may be checked, depending on the nature of the changers).
Identify all negative impacts to the project If this change order were not processed: If this madlficatlon Is not
Drocessed there will be no Drovislons to Dav the contractor for lealtimate work he was reauired to DtIrform.
This change was requested by: DlcontractorlConsultant DI Owner I!I Using Department !J. CDES
DOesign Professional DlRegulatory Agency (Specify) OOther (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
n Yes
~NO
APPROVED BY.
Date: ;;f~);8 APjOVED BY:
/ If If) (?9PROVED I3Y:
Date:
Director
REVIE\oVED BY:
r"\_~_,
L.lQU:::.
o tract SpeCialist
Revised 11.19.2007
Administrator
____~..___U"
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
j",oenda !tsm !\Jo. l6E1S
~ December 16, 2008
Page 11 of 17
7
BIDIRFP #: 06-3996R
MOD #: 4
PROJECT#: 70151, 70152, & 70153
PO#: 4500101541
PROJECT MANAGER: Ronald F. Dillard
PROJECT NAME: C.R. 951 Water Main
WORK ORDER #: NIA
DEPARTMENT: PUED
CONTRACTOR/FIRM NAME: Akerman Construction Comoanv. Inc,
Original Contract Amount:
$ 18.330,133.00
(Starting Point)
Current BCC Approved Amount:
$ 18.330.133.00
(last Total Amount Approved by the BCC)
Current Contract Amount:
$18.601.648.90
(Including Ail Changes Prior To This Modification)
Change Amount:
$ 1581,968.44\
$18.019.680.46
(Including This Change Order)
Revised ContractIWork Order Amount:
Cumulative Dollar Value of Changes to
this ContractIWork Order:
$ (310.452J~W'
Date of last BCC Approval 9-26-06
Agenda Item # 10-1
Percentage of the change over/under current contract amount (01.69) %
Formula: (Revised Amount I Last Bce approved amount}.1
CURRENT COMPLETION DATE (S): ORIGINAL:
11-20-07
CURRENT:
10-20-08
Describe the change(s): Balance all contract Quantities to the final contract Quantities.
Specify the reasons for the change(s) 0 1. Planned or Elective D 2. Unforeseen Conditions EJ 3. Quantity
Adjustments D 4. Correction of Errors (Plans, Specifications or Scope of Work) D 5. Value Added
~ 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: Proiect closeout could not
Qff.!!L
This change was requested by: EIcontractorlConsultant EJ Owner 0 Using Department 0 CDES
DDesign Professional DRegulatory Agency (Specify) Cather (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
El Yes
,-,
EJNo
This form is to be signed and dated.
APPROVED BY:
';(!,y>..LL / ~ ~
Ronald F Dillard, Senior Project Manager
UJ0 '- PGr
Engineering Director
Date:
If-;:?~og
APPROVED BY:
Date:
{(-I<{-or
/1-('-//0'9
REVIEWED BY.
Date:
v
Revised 2-22-08
Agenda Item ~Jo. 16E18 'if
December 16, 2008
Page 12 of 17
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECTNAME: Bld"."F" Generator & Electrical Uo"iade PROJECT#:08-5035 PROJECT MANAGER: Robert Fuentes
BID/RFP #: 08-5035
MOD #: 3
POI: 45-00094798 WORK ORDER #: N/A
DEPARTMENT: Facilities Management CONTRACTOR/FIRM NAME: Southeastern Communications Servo Inc.
Original Contract Amount:
$ 1,226.635.00
(Starting Point)
$ 1.226,635.00
(Last Total Amount Approved by the BCC)
$ 913.943.10
(Including All Changes Poor To This Modification)
C;:urrent BCC Approved Amount:
Current Co~tract Amount:
. Change Amount:
$ 112.640.001
Revised ContracUWork Order Amount: $ 901.303.10
(including This Change Order)
Cumulative Dollar Value of Changes to
this ContracUWork Order: $
1325.331.901
Date of Last BCC Approval 5/13/08
Agenda Item # lOG
Percentage of the change over/under current contract amount ~
Formula: (Revised Amount I Last BCC approved amount)-2
,'J.L,.S'"
,
CURRENT COMPLETION DATE (5): ORIGINAL: TBD
CURRENT:
TBD
Describe the change(s): The additional 'A duct bank for Sub-Station "A" was installed for any future expansion of
electrical service. On the specifications (3) three manholes were to be required, during the excavation process
Engineer realized that only (1) one was needed.
Specify the reasons for the change(s)" 1. Planned or Elective r 2. Unforeseen Conditions . 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added
C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s}.
Identify all negative impacts to the project if this change order were not processed: This chanae is needed to
increase electrical load for any future expansion in the site.
This change was requested by: r1Contractor/Consultant "" Owner rI Using Department r COES
!lOeslgn Professional r1Regulatory Agency (Specify) rOther (Specify)
REVIEWED BY:
.. Yes
r No
Date:
11~~8
I I
(11;;tcveJ Y
I I
I
I
I
. I
---J
Date:
Revised 11.19.2007
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CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
.L\genda item 1'0. 16E18
,0"d^Y;;W~
PROJECT NAME: 600 MHz Site ImDrovements PROJECT #:,w'}V FT 9971 98 Qi PROJECT MANAGER:_John
Daly
BIDIRFP #:01.: . 7yCJ'1 / MOD #: I PO#: WORK ORDER #:_WJV-FT-3791-06"()3
DEPARTMENT: Information Technology CONTRACTORlFIRM NAME: William J Varian Construction Co.
Original Contract Amount:
$ _$69,278
(Starting poin;,
$ (Last TOla~O~pproved by the BCC)
$ 89,278
(Including All Changes Prior To This Modification)
Current BeC Approved Amount:
Current Contract Amount:
Change Amount:
$_$3,750.00
Revised ContractlWork Order Amount: $ $93.026
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractJWorl< Order: $ 93,028
Date of Last BCC Approval
viR
. t
Agenda Item # ;J /,A
I
lco
Percentage of the change over/under current contract amount_ 4 . '1
Formula: (Revised Amounti Last BCC approved amount)-1
%
CURRENT COMPLETION DATE (5): ORIGINAL:
5/23/08
CURRENT:
10115108
Describe the change(s):_ Final configuration of radio equipment in the room required modifications to
electrical service, additional cable trays and additional grounding. This change order did not alter the
completion date. Contractor was unable to complete construction until installation of new radio equipment and
removal of old equipment was complete allowing final configuration of the air conditioning system. .
Specify the reasons for the change(s) 0 1. Planned or Elective 0 2. Unforeseen Conditions C 3. Quantity
Adjustments 0 4. Correction of Errors (Plans, Specifications or Scope of Work) Ji( 5. Value Added
o 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: The final confiQuration
of the radio system eauioment renuin::>.n mnr1if;(,,;:lrirm t-n t-hp Alo,...f-r;,.....;:;:,1 noco},...,..... to ~Tgnidc
power to the equipment. Without the chang~me equiPment would not ~ ~J2~~tional
This change was requested by: Clcontractor/Consultanf ~ Owner L1 Using Department Tl GOES .
LDesign Professional C1Regulatory Agency (Specify)
COther (Specify)
Date: ,/c.'" ,,-- y. ..,';',Jo-
REVIEWED BY:
1
Date 10" ?CJ-tJf{
Revised 11.19.2007
....'....-..
CONTRACT/WORK ORDER MODIFICATION
CHECKUST FORM
/~.]enda !lem No. 16E 18 /)
- December 16, 2008 0'..
L I r3g,~ 1~Of 17
~ +~ L~''1ED
PROJECT NAME: Desion Services - Radio Road Median Renovation Phsse 1
PROJECT #: 4500100241 PROJECT MANAGER: Darrvl Richard
BID/RFP #: 04-3614 MOD #: lonel~ PO#:UOOO&li311QII4500100241 WORK ORDER #: TlO-MA-3614-06-16
DEPARTMENT: Alternative TransDortalfon Mod...
CONTRACTOR/FIRM NAME: McGee & Associates
Cum>nt BCC Approved Amount:
$ 17.330.00
(Starting Point)
$ 17.330.00 .
(Last Total Amount Approved by the 00
$ ;I~~:~:PJI~? !~~. ~ndffi03tlon~
$ 6,030.00 '. _' ,
$ 23.360.00 :!2.f"'? C?7(), .Ml
(Including This CFiang/ ckrr- I ~
~
Original Contract Amount:
Cum>nt Contract Amount:
Change Amount:
Revised ContractIWork Order Amount:
Cumulative Dollsr Value of Changes to
this ContractIWork Order:
$ 8.0e8,So.
j(J,W!Ot 00 ~
Date of Lest BCC Approval 9/21/04 Agenda Item #16.E.8
Percentage of the change over/under current contract amount If; l,J#) % '':2.1.49 (0
Formula: (Revised Amount I Last BCC approved amO\Jnt)-1 '
CURRENT COMPLETION DATE (S): ORIGINAL: Januarv 29, 2007: CURRENT: November Ii 2008
,
Describe the change{s):_ Due to TECM Department modifications to existing curbing as part of Traffic Calming
Project, Irrigation and Landscape plans require modification to not be in conflict with TECM Changes.
Additional design time for PrincipaVSenior Landscape Architect at 48 hrs. at $110.00 per hour; Additional
TechnicaVCAD time for CAD Technician at 8 hrs. at $60,00 per hour; Additional Administrative time for
Administrative Assistant at 6 hrs. at $45.00 per hour. Total Change is $6,030.00 additional in design fee. Rates
are based on contract 04-3614 Landscape Architectural Services
Specify the reasons for the change{s) r 1. Planned or Elective r- 2. Unforeseen Conditions r 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added
r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: _ If change order were not
to be executed the design plans would not be modified to reflect current TECM Project changes and would,
therefore, result in conflict in installation of irrigation sleeves, and laterals necessary for irrigation and
landscaping installation would conflict with current TECM Project.
This change was requested by: rlcontractor/Consultant rJ Owner 1"'1 Using Department r CDES
~Design Professional rJRegulatory Agency (Specify) rOther (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: ryes
P' No
RECEIVED
OCT 2 9 2008
This form Is to be signed and dated.
Revised 11.19.2007
I'T8ns p'--~rt3. t lr...:1'~
ACrM Dept.
APPROVED BY:
REVIEWED BY:
Revised 11.19.2007
Date:
Date:
lo-ir,03
I J-~{)(
Agenda Item No. 16E18:;(
December 16, 2008 CI"
Page 16 of 17
RECEIVED
OCT 2 9 2008
TransportatIon
ATM Dept.
- "..,.,"."._,--~~"-"""-,,--~-,~,,,,,"
.[~genda Item No. 16E 18
December 16, 20083
Page 17 of 17
CONTRACT/WORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Sidewalk Replacement and LiQhtlnQ Installation on Davis Blvd CSR841
PROJECT MAfGER: Jpbn W. Miller
~ -358"15
BIDIRFP #:.li- MOD #:...L PQ#: 4500093515
PROJECT #: _NA_
oft -02-
WORK ORDER #:_ FEI-FT.35BB-02_
OEPARTMENT: Traffic Operations CONTRACTOR/FIRM NAME: ForQe EnalneerlnQ. Inc.
Original Contract Amount: $ 6.035.00
(Starting Point)
Current BCC Approved Amount: $ 6,035.00
(Last Total Amount Approved by the BCC)
Current Contract Amount: $ 6.035.00
(Including All Changes Prior To This Modification)
Change Amount: $ 544.25
Revised Contracl/Work Order Amount: $ 6.579.25
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractlWork Order: $ 544.25
Oale of Last BCC Approval NA
Agenda Item #
NA
Percentage of the change overlunder current contract amount .~ q, ~
Formula: (Revised Amount I Last BCC approved amount)-1
CURRENT COMPLETION DATE (5): ORIGINAL: November 1, 2008 CURRENT: November 1, 2008
Describe the change{s): additional sets of concrete testlna were reouired above the oriQinal estimated number.
Specify the reasons for the change(s) n 1. Planned or Elective C 2. Unforeseen Conditions X 3. Quantity
Adjustments C 4. Correction of Errors (Plans, Specifications or Scope of Work) C 5. Value Added
C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: If this modification is not
processed there will be no provisions to pay the contractor for leoltimate work he was reoulred to perform.
This change was requested by: rlcontractor/Consultant rl Owner X Using Department C CDES
CDesign Professional r1Regulalory Agency (Specify)
r Other (Specify)
rYes "f<NO
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
APPROVED
ate: Ill],/;g APPROVED BY:
f{l;~ I /
REVIEWED BY: Jl ~/ } I 15 D ~PROVED BY:
Contract Spe alist ( )
'--...../
Date:
Director
Date:
Administrator
Revised 11.19.2007