Agenda 12/16/2008 Item #16D37
Agenda Item No. 16037
December 16, 2008
Page 1 of 10
EXECUTIVE SUMMARY
Recommend that the Board of County Commissioners approve and authorize the
Chairman to sign Change Order #1 to Work Order C3TS-FT-4153-0B-02 for design
consultant C3TS for the Manatee Park design in the amount of $50,000.00 on a
time & material, not-to-exceed basis to provide the Site Development Plan and the
required SFWMD permits. The net contractual value of services will total
$243.950.00.
OBJECTIVE: Site development and the required SFWMD permits for future site
development of Manatee Park.
CONSIDERATIONS: On June 3. 2008, staff executed a work order agreement with
C3TS under Contract #07-4153 Annual Agreement for fixed term Professional
Engineering Services for Coastal Zone Management, for the professional design and
engineering services for the Manatee Park Project #80122.1. The scope of services
was for the development of a Design-Build engineering package. Staff believed that
this would be the most cost effective contracting method due to the straight forward
nature of this project. This approach developed the design enough to convey the
design intent and allow a qualified contractor to bid the balance of the design. permitting
and construction. The oriDinal work order amount was $193.950.00.
Recent economic conditions and the shortfall of impact fees will delay the construction
of Manatee Park and cause a change in the engineering contracting approach. Staff is
recommending that the design and permitting process be completed by the design
consultant. C3TS, through the Site Development Plan (SOP) process for the site
infrastructure. park features, and community center building. Approximately 30% of the
design is currently completed. The balance of the design and permitting is expected to
take approximately 18 months to complete. At the completion of the design and
permitting phase, construction timing and accrued construction funding will be
evaluated.
An additional sum of $50,000.00 is now required to complete the Site Development Plan
and permitting processes. The net contractual vatue for the total scope of services will
be $243,950.00.
FISCAL IMPACT: The source of funding for this project has been previously allocated
and budgeted within FY 08-09 Capital Improvement Funds. Project #346-80122.1.
GROWTH MANAGEMENT IMPACT: This project is consistent with the objectives of
Policy 1.1.4 of the Growth Management Plan for new capital improvements for new park
sites in areas where major population growth is expected.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the
County Attorney's Office. This item is not quasi-judicial, and as such ex parte disclosure
is not required. This item requires majority vote oniy. This item is legally sufficient for
Board action. - CMG
RECOMMENDATION: That the Board of County Commissioners approve Change
Order #1 to Work Order C3TS-FT-4153-08-02 for the design consultant, C3TS for
Manatee Park Site Development Plan and the required SFWMD permits for the future
site development, and authorize the Chairman to execute the Change Order atter
County Attorney approval.
PREPARED BY: J. Gary McAlpin, P.E. Director, Coastal Zone Management
Department
Page 1 of 1
Agenda Item No. 16037
December 16, 2008
Page 2 of 10
COLLIER COUNTY
BOARO OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16D37
Recommend that the Board of County Commissioners approve and authorize the Chairman
to sign Change Order #1 to Work Order C3TS-FT ~4153-08-02 for design consultant C3TS for
the Manatee Park design in the amount of $50,000.00 on a time & material, not-ta-exceed
basis to provide the Site Development Plan and the required SFWMD permits. The net
contractual value of services will total $243,950.00.
Meeting Date:
12/16/2008 90000 AM
Prepared By
Public Services
Costal Project Manager
Coastal Zone Management
Date
Gary McAlpin
11125/20083;31;10 PM
Approved By
Kathy Carpenter
Public Services
Executive Secretary
Public Services Admin.
Date
11/26/20088;15 AM
Approved By
Gary McAlpin
Public Services
Costal Project Manager
Coastal Zone Management
Date
11/26120081;19 PM
Approved By
Marla Ramsey
Public Services
Public Services Administrator
Date
Public Services Admin.
12/1/20084;41 PM
Apprond By
Lyn Wood
Purchasing Agent
Purchasing
Date
Administrative Services
1213/2008 12;26 PM
Approved By
Steve Carnell
Administrative Services
Purchasing/General Svcs Director
Purchasing
Date
12/3/20084;57 PM
Approved By
Colleen Greene
Assistant County Attorner
County Attorney Office
Date
County Attorney
12/4/20089;12 AM
Approved By
OMB Coordinator
Applications Analyst
Information Technology
Date
Administrative Services
1214/20082;10 PM
Approved By
Susan Usher
County Manager's Office
Senior Management/Budget Analyst
Office of Management & Budget
Date
12/8/200811;S8 AM
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
12/9/20081;43 PM
file://C:\AgendaTest\Export\ ll8-Decem ber%20 16,%202008\ 16. %20CONSENT%20AGE...
12/1 0/2008
,
Engineers
Architects
Planners
EB0005022
AAC002142
.
Agenda Item No. 16037
December 16, 2008
Page 3 of 10
November 7. 2008
Collier County
Coastal Zone Management Department
3300 Santa Barbara Blvd.
Naples, FL 34116
Attention: Mr. J. Gary McAlpin
Director
Reference: Manatee Park
Design Criteria Package
Collier County Project No. 346-80122.1
Purchase Order No. 45-101215
Contract No. 07-4153
Work Order No. C3TS-4153-08-02
Dear Mr. McAlpin:
Based on our recent meeting, C3TS has evaluated what would be needed to carry the
project forward in a new direction. The discussion centered on the likely need to shelve
the project based on current economic realities. C3TS was asked to present a cost
proposal that would allow the design team to follow through with the project as follows:
. File and complete permitting of the Environmental Resources Permit (ERP) through
the South Florida Water Management District (SFWMD)
. File and complete permitting of the Side Development Plan SOP through Collier
County CDES.
. Suspend work on the Design Criteria package.
. Wrap up and shelve project after securing SDP and SFWMD
C3TS was asked to consider proceeding under two different scenarios. One alternate
would not include the Community Center except for a reference of "Future Building". The
second alternate would consider the Community Center to be in the project as presented to
the SDP process.
EXISTING PURCHASE ORDER
In analyzing the necessary funding for this work effort, it was necessary to first identify the
funds remaining on the current purchase order. To date. we have expended slightly less
than half the funds allocated under the above referenced work order. In moving forward,
the funds remaining that can be allocated to future efforts are $107,943.60
ALTERNATIVE 1
The first alternate would entail permitting the project without the Community Center
Building. This alternate is estimated to require approximately $138,000 dollars. This
3996 f'./urth West 9'~ AV6nll!.", Fort l(llIderdClle, ..Imide'! :{J:109 9.')4.56521 i 3 1800.4A80227 Fodmile 9545674079
'Neb ~)iie' w'N'wc3Is_wrtJ Equal Opportunity Employer
'-
Agenda Item No. 16037
December 16, 2008
Page 4 of 10
Manatee Park
Design Criteria Package
November 7, 2008
Page 2 of 2
would result in an additional funding request of approximately $30,000 over the existing
Purchase Order.
ALTERNATIVE 2
The second alternate would include permitting the project with the Community Center
Building. This alternative is estimated to require approximately $158.000 dollars. This
would result in an additional funding request of approximately $50,000 over the existing
Purchase Order.
CAVEATS
Please note that this approach assumes the resolution of two major stumbling blocks that
have been identified to date through the preliminary SDP process. First of all, COES has
indicated that the transfer of property from the school to the park would trigger the need for
a SOP amendment to the school property before review could ever begin on our SOP
application. Our discussions indicated that the nature of the school board property
arrangement would be modified as needed to simplify the SOP process. Our approach
does not include efforts to address any modifications to the school SDP. Secondly, the
preliminary SOP discussions identified significant limitations on traffic impacts that would
be allowed. Johnson Engineering was approached about providing a Traffic Impact Study.
Our approach assumes that the traffic study will be performed by Johnson Engineering
outside of our contract and that the traffic aspects of the SOP can be addressed with
limited input from C3TS.
We appreciate the opportunity of working with Collier County. If you have any questions,
please feel free to contact me at (954) 565- 2113 or bye-mail at icrews@c3tscom.
Sincerely,
Corzo Castella Carballo Thompson Salman. PA
~;;/
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Jeffrey S. Crews
Vice President
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CONTRACTIWORK ORDER MODIFICATION
~AN~ YAy.U:.. CHECKLIST FORM
PROJECT NAME: l:>E.C:;''1N c.12=-12-r~ PROJECT #: E=lc> I '2-7-.\ PROJECT MANAGER: c..loq..:j i'l5'''''~
BID/RFP #: fJ 1- Lfj,{iJ:>D #: ~po#: 45'. 9 .,.j bt:.OwORK ORDER #: c..3>iS-L! 1'53-08-oZ-
DEPARTMENT: C"Z-"" CONTRACTOR/FIRM NAME: c.:; i" S
~~e:kJI~~
tifJ of 10
Current Contract Amount:
$ ~q? Q50.o0
(Starting ~oint)
$ L"I~. ctSOyO
(Last Total Amount Approved by the BCC)
$_~ q -; C\ 50. 00
(Including fAIl Changes Prior To This Modification)
Original Contract Amount:
Current BCC Approved Amount:
Revised ContractIWork Order Amount:
$
$
6. c:J. 000 .00
1- ~ 3>, q5o. 00
(tncluding This Change Order)
Change Amount:
Cumulative Dollar Value of Changes to
this ContractiWork Order:
$
~ooo.oo
Date of Last BCC Approva' to. "Z-"!o. 0 1-
Agenda Item #
Percentage of the change over/under current contract amount Z-5~ ~ %
Formula: (Revised Amount I Last BCC approved amount)-1
CURRENT COMPLETION DATE (S): ORIGINAL: 4. \4-~CURRENT: /0.10.10
Describethechange(s): l-1o~ ~oPE.. of ~"[%.G.,,-ro e.'5~.csH-
RE.Qu-nPC::..o ~~lVt.l4L DeSJ:tif"'- c::aav'D" :<::~"1'!'J _/<.)(2.... ~~.
Specify the reasons for the change(s) r 1. Planned or Elective C 2. Unforeseen Conditions 0 3. QUantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work). 5. Value Added
C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: Lnss nF v" "'-' ,. E
01~;TA-W~ "T1'll2.u De..S=~ ('~ NO S~~ <;J)p ~or:
,
This change Was requested by: r1Contractor/Consultant . Owner n Using Department r CDES
~ign Professional r1Regulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: [', Yes
~o
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Date: If. -;z.t:.. 08
APPROVED BY:
REVIEWED BY:
Date: /.). ,2 -0 8'
Revised 11.19.2007
Agenda Item No. 16037
December 16, 2008
Page 7 of 10
CHANGE ORDER TO WORK ORDER
CHANGE ORDER NO.1
CONTRACT NO. C3T3-4153-08-02
Bee Date: 10.23.07
Agenda Hem: ~
TO: C3TS
3996 North West 9th Avenue
Fort Lauderdale. F1. 33309
OA TE: November 26.2008
PROJECT NAME: Manatee Park Des1gp Criteria Package
PROJECT NO.: 346-80122.1
Under our AGREEMENT dated October 23,2007
You hereby are authorized mid directed to make the following change(s) in accordance with terms and
conditions of (he Agreement: (See attachment)
FOR urn (Additive) Sum of: f.iftvThousand & OQ/I00 ($50.000,00.
Original Agreement Amounf
$193.950.00
Sum of Previous Changes
$ -0-
This Change Order add
$ ~O.OOO,OO
Present Agreement Amount
$ 243.950.00
111e lime for completion shaJJ be (Increased) by (,L4Ql calendar days due to this Change Order. Accordingly,
the Contmct Time is now October, 61 201 0 (776) calendar days. The substantial completion dale 'is Seotember
10. 2010, and tile tinal completion date is OCloher J O. 2.QLQ. Your acceptance of this Change Order shan
constitute a modification to our Agreement iJnd will be performed subject to aIllhe same tenns and conditions as
contained in our Abrreemcllt indicated abDve, as fully as if the same we.re repeated in this acceptance. The
adjustment, if any, to the Agreement shall constitute a fun arid iimll settlement of any and an claims of the
Contractor arising out of or related to the change set forth herein, incft/ding claims for impact and delay costs.
Accepted: _J2.~""~.er__L, 20 Ot:'
CONTRACTOR:
e3TS
OWNER:
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY. FLORlDA
/
By: ~." --.:.........
CHut.J~.c.Pryman, CGC. ,Project M,1!1~ger
By:
J '. y s. Crews. Vice President
DEPARTMENT OmECTOR
By: ---L;1]/~ ivl:J c.Ur....;..
J. Gal; McJ\(pin, P.E. Director
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Agenda Item No. 16037
December 16, 2008
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Engineers
Architects
Planners
EB0005022
AAC002142
.
Agenda Item No. 16037
December 16, 2008
Page 9 of 10
November 7, 2008
Collier County
Coastal Zone Management Department
3300 Santa Barbara Blvd.
Naples, FL 34116
Attention: Mr. J. Gary McAlpin
Director
Reference: Manatee Park
Design Criteria Package
Collier County Project No. 346-80122.1
Purchase Order No. 45-101215
Contract No. 07-4153
Work Order No. C3TS-4153-08-02
Dear Mr. McAlpin:
Based on our recent meeting, C3TS has evaluated what would be needed to carry the
project forward in a new direction. The discussion centered on the likely need to shelve
the project based on current economic realities. C3TS was asked to present a cost
proposal that would allow the design team to follow through with the project as follows:
. File and complete permitting of the Environmental Resources Permit (ERP) through
the South Florida Water Management District (SFWMD)
. File and complete permitting of the Side Development Plan SDP through Collier
County CDES.
. Suspend work on the Design Criteria package.
. Wrap up and shelve project after securing SDP and SFWMD
C3TS was asked to consider proceeding under two different scenarios. One alternate
would not include the Community Center except for a reference of "Future Building". The
second allernate would consider the Community Center to be in the project as presented to
the SOP process.
EXISTING PURCHASE ORDER
In analyzing the necessary funding for this work effort, it was necessary to first identify the
funds remaining on the current purchase order. To date. we have expended slightly less
than half the funds allocated under the above referenced work order. In moving forward,
the funds remaining that can be allocated to future efforts are $107,943.60
AL TERNATIVE 1
The first alternate would entail permitting the project without the Community Center
Building. This alternate is estimated to require approximately $138,000 dollars. This
3996 North Wf'~' 9lh A...€nuE', Fod lauderdale, Florida 33309 9545652113 1,800448.0227 FacSimile 954.567.4079
Web Site: wv/wdts,epm Equal Opportunity Employer
'-..<
"
Agenda Item No. 16037
December 16, 2008
Page 10 of 10
Manatee Park
Design Criteria Package
November 7. 2008
Page 2 of 2
would result in an additional funding request of approximately $30.000 over the existing
Purchase Order.
ALTERNATIVE 2
The second alternate would include permitting the project with the Community Center
Building. This alternative is estimated to require approximately $158,000 dollars. This
would result in an additional funding request of approximately $50,000 over the existing
Purchase Order.
CAVEATS
Please note that this approach assumes the resolution of two major stumbling blocks that
have been identified to date through the preliminary SOP process. First of all. CDES has
indicated that the transfer of property from the school to the park would trigger the need for
a SOP amendment to the school property before review could ever begin on our SOP
application. Our discussions indicated that the nature of the school board property
arrangement would be modified as needed to simplify the SOP process. Our approach
does not include efforts to address any modifications to the school SOP. Secondly, the
preliminary SOP discussions identified significant limitations on traffic impacts that would
be allowed. Johnson Engineering was approached about providing a Traffic Impact Study.
Our approach assumes that the traffic study will be performed by Johnson Engineering
outside of our contract and that the traffic aspects of the SOP can be addressed with
limited input from C3TS.
We appreciate the opportunity of working with Collier County. If you have any questions.
please feel free to contact me at (954) 565- 2113 or bye-mail aticrews@c3ts.com.
Sincerely,
Corzo Castella Carballo Thompson Salman, PA
~-,
Jeffrey S. Crews
Vice President