Agenda 12/16/2008 Item #10I
Agenda Item No. 101
December 16, 2008
Page 1 of 3
EXECUTIVE SUMMARY
Recommendation to Award Bid #09-5157, Seating for the New Collier
County Emergency Services Center to Marco Office Supply in the amount
of $123,411.39
OBJECTIVE: To provide the furniture (seating) items included in the new
Emergency Services Center project scope.
CONSIDERATIONS: On September 9, 2008 The Board of County
Commissioners directed staff to solicit competition for the purchase of the
furniture for the new Emergency Services Center. Accordingly, staff and the ESC
project architect developed three (3) separated bid packages.
One of these packages, Bid# 09-5157 was posted by the Purchasing Department
on November 6, 2008 and electronic notifications were sent to sixty-seven (67)
registered firms with eighteen (18) firms downloading the bid document and nine
(9) firms submitting proposals. This bid package was issued as a two-step bid
methodology with Step 1, Technical Specifications due on November 17, 2008.
The nine (9) submissions were received from: Corporate Express, Holmes and
Brakel, Krueger International, Marco Office Supply, NBB Office Environments,
Office Furniture and Design, The Beaux-Arts Group, Today's Business Interiors
and Workplace Resource and evaluated for compliance with the project
specifications by staff and the Project Architect's Registered Interior Designer.
The five (5) firms meeting the specifications were notified on November 21, 2008
with the Step 2, Price Submittals due on December 1, 2008. Price submittals
were received from five (5) firms with Marco Office Supply being the lowest
responsive and responsible bidder meeting the specifications.
FISCAL IMPACT: The costs for this recommended award are within the
allowances for these items in the Project Budgets and the associated
Departmental Budgets to which costs will be allocated.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the
County Attorney's Office. This item is not quasi judicial, and as such ex parte
disclosure is not required. This item requires majority vote only. This item
is legally sufficient for Board action. - CMG
GROWTH MANAGEMENT IMPACT: There is no impact on the Growth
Management Plan.
RECOMMENDATION: That the Board of County Commissions award Bid# 09-
5157, Seating for the Collier County Emergency Services Center to Marco Office
Supply in the amount of $123,411.39. A County numbered purchase order will be
utilized as the form of contract.
PREPARED BY: Michael F. Hauer, CPPO-CPPB
Purchasing Department
Attachment: Bid Tabulation
Page 1 of 1
Agenda Item NO.1 01
December 16, 2008
Page 2 of 3
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
101
Meeting Date:
Recommendation to Award Bid #09-5157. Seating for the Collier County Emergency
Services Center to Marco Office Supply in the amount of $123.411_39. (Steve Carnell,
Purchasing Director)
12/16/2008900:00 AM
Prepared By
Mike Hauer
Acquisition Manager
Purchasing
Date
Administrative Services
12/5/20084:47:31 PM
Approved By
Skip Camp, C.F.M.
Facilities Management Director
Facilities Management
Date
12/5/20084:55 PM
Administrative Services
Approved By
Mary Beck
Administrative Services
Executive Secretary
Administrative Services Admin.
Date
12/5/2008 4:58 PM
Approved By
Colleen Greene
Assistant County Attorner
County Attorney Office
Date
County Attorney
12/9/2008 5:05 PM
Appro\'ed By
Steve Carnell
Administrative Services
Purchasing/General Svcs Director
Purchasing
Date
12/9/2008 5:08 PM
Approved By
Len Golden Price
Administrative Services Administrator
Date
Administrative Services
Administrative Services Admin,
12/9/20085:14 PM
Approved By
Laura Davisson
County Manager's Office
Management & Budget Analyst
Office of Management & Budget
Date
12/1012008 8:29 AM
Approved By
James V. Mudd
Board of County
Commissioners
County Manager
Date
County Manager's Office
12/10/20083:59 PM
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