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Agenda 12/16/2008 Item #10E Agenda Item No.1 OE December 16, 2008 Page 1 of 9 EXECUTIVE SUMMARY Recommendation to approve award of Bid No. 09-5142 to Mitchell and Stark Construction Co. Inc., for the Lely Area Stormwater Improvements Project (LASIP) Phase 1B, Project #51101 in the total amount of $3,530,719.90 plus a ten (10%) contingency totaling $3,883,791.89 OBJECTIVE: To receive Board approval for the award of a contract to construct the Lely Area Stormwater Improvements Project (LASIP) Phase IB for $3,530,719.90, plus a ten (10%) contingency, per plans and specifications to Mitchell and Stark Construction Co., Inc. CONSIDERATIONS: This portion of LA SIP continues the plan to build all of the subprojects of LA SIP by the end of20l4. Phase IB consists of two separate work areas: Phase lB North will tie together the Phase lA "Lely Branch" canal completed last year with the large Lely Main outfall canal completed earlier this year by the developers of Sabal Bay (Collier Enterprises). The other part of this construction, Phase I B South, is the Lely Manor Canal East Outfall, which runs along the east side of Treviso Bay and of which some construction has already been accomplished by Treviso Bay's Developer, Treviso Bay Development, LLC. The bid was advertised on October 13, 2008 in the Naples Daily News and 628 packages were requested by various interested parties. On October 29, 2008, a non-mandatory pre-bid meeting was held to explain the contract specifications and answer any questions that the prospective bidders may have. On November 19, 2008, seven bids were received, two (2) being non- responsive. These were reviewed by the Stormwater Management Section's staff and the Project's Design Professional in conjunction with the Purchasing Department. The following bids were received from the following firms: Mitchell and Stark Construction Co., Inc. Quality Enterprises USA, Inc. Haleakala Construction, Inc. Gulf Coast Underground, Inc. Haskins, Inc. EHC, Inc. Douglas N. Higgins, Inc. $3,530,719.90 $3,694,003.03 $3,948,390.37 $4,094,196.45 $4,531,049.70 (non-responsive) (non-responsive) The Bid tab showing all submitted cost estimates has been attached. The Engineer's project estimate was $2,902,941.13 for Phase lB North, and $1,704,751.25 for Phase lB South, for a totalof$4,607,692.38. The proposed work generally consists of widening and deepening the channel cross-sections, pipe and headwall replacements, some box culvert placement for access purposes, a stormwater pumping station to hydrate wetlands, and reconfiguration of some Collier County Utility wastewater facilities. Construction shall be in accordance with the plans and specifications provided by Agnoli, Barber and Brundage, Inc. Staff has reviewed the bids received and recommends awarding the construction contract to Mitchell & Stark Construction Co. Inc., as the lowest, qualified and responsive bidder. Douglas Agenda Item No. 10E December 16, 2008 Page 2 of 9 N. Higgins, Inc. and EHC, Inc. bids were determined by staff to be non-responsive. Mitchell & Stark Construction Co., Inc.'s bid was the lowest being $3,530,719.90. Additionally, Mitchell and Stark were the contractors for Phase lA and the Royal Wood portions of LASIP, and staff was extremely pleased with their work product as well as their performance on the job. FISCAL IMPACT: Funds in the amount of $3,883,791.89 are available in Project No. 51 ]01 the Stormwater Capital Improvement Fund 325. The source of funds is ad valorem taxes. Additionally, per the Treviso Bay Water Management Agreement, Treviso Bay Development's proportionate fair share of the construction costs for the 1 B South portion of this project is equal to five per cent of the total final construction costs. (Today's estimate of this figure is 5% of $1,552,641.75 which equals $77,632.09.) LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office, is not quasi-judicial and requires no ex parte disclosure, requires only a majority vote for approval, and is otherwise legally sufficient for Board action.-SRT GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive Summary. RECOMMENDATION: . That the Board of County Commissioners approve award of Bid No. 09-5142 to Mitchell & Stark Construction Co. Inc., for the Lely Area Stormwater Improvements Project (LASIP) Phase 1B for $3,530,719.90, plus a ten percent (10%) contingency, totaling $3,883,791.89. . The Board authorizes the Chair to execute, subject to final review and approval by the County Attorney's Office for legal sufficiency, the standard contract after execution by the vendor. (The standard form construction contract document has not been attached to this ES due to it having had prior review and approval by the CAO and the BCe.) Prepared By: Shane Cox, Sr. Project Manager, Transportation Services Division, Road Maintenance/Stormwater Management Attachments: (I) Bid Tab; (2) Location Map Page I of2 Agenda Item No. 10E December 16, 2008 Page 3 of 9 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 10E Meeting Date: Recommendation to approve award of Bid No. 09-5142 to Mitchell and Stark Construction Company, Inc., for the Lely Area Stormwater Improvements Project (LAS1P) Phase 18, Project No 51101 in the amount ot $3.530,719.90 plus a ten (10%) contingency. totaling $3,883,791.89. (Norman Feder, Transportation Services Administrator) 12/16/2008900:00 AM Prepared By R. Shane Cox, P .E. Senior Project Manager Date Transportation Services Stormwater Management 12/1/2008 2:S0:29 PM Approved By Norm E. Feder, AICP Transportation Services Transportation Division Administrator Transportation Services Admin. Date 12/2/200811:S2AM Approved By Scott R. Teach Assistant County Attorney County Attorney Office Date County Attorney 12/2/2008 1 :07 PM A pproved By Caroline Soto Administrative Assistant Date Transportation Services Transportation Engineering and Construction 12/212008 4:04 PM Approved By Gerald Kurtz Senior Engineer Date Transportation Services Stormwater Management 12/2/2008 4:31 PM Approved By Brian Hancock Transportation Division Operations Support Manager Transportation Administration Date 12/3/2008 8:36 AM Approved By Mike Hauer Administrative Services Acquisition Manager Purchasing Date 12/3/2008 12:0S PM Approved By Steve Carnell PurchasinglGeneral Svcs Director Date Administrative Services Purchasing 12/4/2008 7:33 AM Approved By Pat Lehnhard Executive Secretary Date Transportation Services Transportation Services Admin 12/4/200810:49 AM Approved By OMS Coordinator Administrative Services Applications Analyst Information Technology Date 12/4/2008 2:04 PM Approved By Susan Usher Senior ManagementlBudget Analyst Date file:IIC:\AgendaTest\Export\] ] 8-December''1020 16, %202008\ I 0.%20COUNTY%20MAN... 12/1 0/2008 Page 2 of2 Agenda Item NO.1 OE December 16, 2008 Page 4 of9 County Manager's Office Office of Management & Budget 12/8/200810:20 AM Approved By James V. Mudd Board of County Commissioners County Manager Date '- County Manager's Office 12/9/20087:46 PM '- ,/ , , file:l/C:\AgendaTest\Export\ I 18-December%20 16,%202008\ I 0.%20COUNTY%20MAN... 121! 0/2008 -~. "'^ ~. Ll_ ....~ -V~ .....;.. 1} ~ \, a a:: <: a:: <::( en >',. f-.o. <: ::) o () --~l ~~ ~! \ 'i . I \ I" RATTLESNAKE HAMMOCK RD SabalBay " '\. ~ ~'\" . .:.. '\ . " ,-'.f. .'\;, "" "':\ ,\, " '< " / Treviso Bay ~ >> I', Naples Manor {""" ,\, \\ (" '\. ; '\. ~-=-~ ~ ~ { z,: [ ,":;. . \~ \. -' '''' " '" '" " " .". o I 0.5 I I Miles Treviso Bay PREPARE BY: COLLIER COUNTY TRANSPORTATION SERVICES DIVISION ROAD MAINTENANCE DEPARTMENT STORMWATER MANAGEMENT SECTION DATA OF PREPAREO 12/08 l.l.J co.r;n, "'". 00";1< ~oHH .N~li o. . z~. ~ E ~ "" ! Q.) Q.) 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