Backup Documents 02/10/2009 Item #16D10
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 D 1 0
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered 1O the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item,)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line throul!h routine: lines #1 throul!h #4, coml)lete the checklist, and forward to Sue Filson line #5).
Route to Addressee(s) Office Initials Date
(List in routing order)
1. Dory Carrillo Housing and Human Services 2/23/2009
2.
3.
4.
5. Sue Filson, Executive Manager Board of County Commissioners
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder ofthc original document pending Bee approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event onc of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BeC Chairman's signature are to be {Ielivered to the BCe office only after the Bce has actcd to approve the
item.)
Name of Primary Staff Dory Carrillo Phone Number 252-2682
Contact
Agenda Date Item was February 10, 2009 Agenda Item Number 16D10
Approved bv the BCC
Type of Document Agreement Number of Original 2
Attached Documents Attached
1.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/ A" in the Not Applicahle column, whichever is
a ro nate.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the Connty Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the Bce
Chairman and Clerk to the Board and ossibl State Officials.)
All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other arties exec t the BCC Chairman and the Clerk to the Board
The Chairman's signature line date has been entered as the date ofBCC approval of the
document or the final nc otiated contTact date whichever is a licahle.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
si nature and initials are re uired.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Sue Filson in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the Bee's actions are nullified. Be awar of our deadlines!
The document was approved by the BCC on (enter date) and all changes
made during the meeting have been incorporated i the attached document. The
Count Attorne 's Office has reviewed the chan es, if a licablc.
Yes
(Initial)
2.
3.
4.
5.
6.
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I: Forms/ County Forms/ Bee Fomls/ Original Documents Routing Slip WWS Original 9.03_04, Revised 1.26.05, Revised 2.24.05
16 D 10
MEMORANDUM
Date: February 23, 2009
To: Dory Carrillo
Housing & Human Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Agreement: Child Protection Team
Attached, please find one original as referenced above (Agenda Item
#16DI0) approved by the Board of County Commissioners on
Tuesday, February 10,2009.
The Minutes and Records Department has kept one of the original
documents for the Board's permanent records.
If you should have any questions, please contact me at 252-7240.
Thank you.
Enclosures
16010
AGREEMENT
THIS AGREEMENT, made and entered into on this 10th day of February, 2009, by and
between Collier County Child Advocacy Council dba Child Protection Team, authorized
to do business in the State of Florida whose business address is 1034 6th Avenue North,
Naples, Florida 34102, ("Contractor" or "Consultant") and Collier County, a political
subdivision of the State of Florida, Collier County, Naples, ("County"):
WITNESSETH:
I. COMMENCEMENT. The contract shall be for a one (1) year period,
commencing on September 1, 2008, and terminating on August 31, 2009. In the
event that additional grant funding becomes available or the grantor extends the
grant award, the County may, at its discretion and with the consent of the
Consultant, extend the Agreement under all of the terms and conditions
contained in this Agreement for two (2) additional one (1) year periods. The
County shall give the Consultant written notice of the County's intention to
extend the Agreement term not less than ten (10) days prior to the end of the
Agreement term then in effect.
2. STATEMENT OF WORK: The Contractor shall provide services in accordance
with the terms and conditions of Attachment A, hereto attached and made an
integral part of this agreement. Additional related services may be provided by
the Contractor subject to the issuance of Change Orders as approved in advance
by the County. Services provided under this contract may include, but not be
limited to, the following:
a. Improve supervised visitation services, enhance security and expand
visitation center services.
b. Increase the ability for child protection serVices, courts and domestic
violence agencies.
c. Provide bilingual (English/Spanish) case manager and bilingual
(English/Spanish) visitation monitor for the underserved population as
well as translators for Creole.
d. Expand services to regularly scheduled office hours in Immokalee with
security for supervised visitation and safe exchanges.
3. COMPENSATION. The County shall pay for contracted services performed on
behalf of Child Protection Team for the performance of this Agreement a total
amount of One Hundred and Six thousand nine hundred and seventy-five
dollars, ($106,975) based on allowable expenses incurred. Payment will be made
upon receipt of a proper invoice and in compliance with Section 218.70 Florida
Statutes, otherwise known as the "Local Government Prompt Payment Act" and
16D10
a signed affidavit from the Child Protection Team Executive Director, attesting
that the work has been completed. Collier County reserves the right to withhold
and/ or reduce an appropriate amount of any payments for work not performed
or for unsatisfactory performance of Contractual requirements. Budget is
included in Attachment B.
4. The County and u.s. Department of Justice, Office on Violence Against Women
have agreed that these funds will only be used to fund projects that demonstrate
expertise in the area of family violence, provide a sliding scale fee for clients,
demonstrate adequate security measures, and prescribe standards and protocols
by which supervised visitation or safe exchanges will occur.
5. NOTICES. All notices from the County to the Contractor shall be deemed duly
served if mailed or faxed to the Contractor at the following address:
Collier County Child Advocacy Council
dba Child Protection Team
1034 6th Avenue North
Naples, Florida 34102
Jacquelyn Stephens, Executive Director
Phone: 239-263-8383
Fax: 239-263-7931
All notices from the Contractor to the County shall be deemed duly served if mailed or
faxed to the County to:
Collier County Government Center
Housing and Human Services Department
3301 Tamiami Trail East Bldg. H/211
Naples, Florida 34112
Attn: Marcy Krumbine, Director
Phone: 239-252-2273
Fax: 239-252-2638
The Contractor and the County may change the above mailing address at any time
upon giving the other party written notification. All notices under this Agreement must
be in writing.
6. NO PARTNERSHIP. Nothing herein contained shall create or be construed as
creating a partnership between the County and the Contractor or to constitute
the Contractor as an agent of the County.
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7. CONDITIONS.
a. Special Conditions: The Contractor agrees to comply with the
requirements set for in the Notice of Grant Award Special Conditions
(Attachment A).
b. Compliance with Local and Federal Rules, Regulations and Laws: During
the performance of this agreement, the Contractor agrees to comply with
any applicable laws, regulations and orders listed below by reference and
incorporated and made a part hereof. The Contractor further agrees to
abide by all other applicable laws as outlined in the Notice of Grant Award,
Attachment A.
8. SUBCONTRACTS. Any work or services subcontracts by the Contractor shall
be specifically by written contract or agreements, and such subcontracts shall be
subject to each provision of this Agreement and applicable County, State, and
Federal guidelines and regulations. Prior to execution by the Contractor of any
subcontract hereunder, such subcontracts must be submitted by the Contractor
to Housing and Human Services for its review and approval. None of the work
or services covered by the Agreement, including but not limited to consultant
work or services, shall be subcontracted by the Contractor or reimbursed by the
County without prior written approval of the Housing and Human Services
Director or his designee.
9. AMENDMENTS. The County may, at its discretion, amend this Agreement to
conform to changes required by Federal, State, County or Department of Justice,
Office on Violence Against Women (OVA) guidelines, directives, and objectives.
Such amendments shall be incorporated by written amendment as a part of this
Agreement and shall be subject to approval of Collier County. Except as
otherwise provided herein, no amendment to this Agreement shall be binding on
either party unless in writing, approved by the County and signed by each
Party's designee.
10. PERMITS: LICENSE TAXES. In compliance with Section 218.80, F.5., all
permits necessary for the prosecution of the Work shall be obtained by the
Contractor. Payment for all such permits issued by the County shall be
processed internally by the County. All non-County permits necessary for the
prosecution of the Work shall be procured and paid for by the Contractor. The
Contractor shall also be solely responsible for payment of any and all taxes
levied on the Contractor. In addition, the Contractor shall comply with all rules,
regulations and laws of Collier County, the State of Florida, or the U. S.
Government now in force or hereafter adopted. The Contractor agrees to comply
with all laws governing the responsibility of an employer with respect to persons
employed by the Contractor.
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11. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any
person to use in any manner whatsoever, County facilities for any improper,
immoral or offensive purpose, or for any purpose in violation of any federal,
state, county or municipal ordinance, rule, order or regulation, or of any
governmental rule or regulation now in effect or hereafter enacted or adopted.
In the event of such violation by the Contractor or if the County or its authorized
representative shall deem any conduct on the part of the Contractor to be
objectionable or improper, the County shall have the right to suspend the
contract of the Contractor. Should the Contractor fail to correct any such
violation, conduct, or practice to the satisfaction of the County within
twenty-four (24) hours after receiving notice of such violation, conduct, or
practice, such suspension to continue until the violation is cured. The Contractor
further agrees not to commence operation during the suspension period until the
violation has been corrected to the satisfaction of the County.
12. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES: No organization or
individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in
Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-
53, and County Administrative Procedure 5311. Violation of this provision may
result in one or more of the following consequences: a. Prohibition by the
individual, firm, and/ or any employee of the firm from contact with County staff
for a specified period of time; b. Prohibition by the individual and/ or firm from
doing business with the County for a specified period of time, including but not
limited to: submitting bids, RFP, and/ or quotes; and, c. immediate termination of
any contract held by the individual and/ or firm for cause.
13. TERMINATION. Should the Contractor be found to have failed to perform his
services in a manner satisfactory to the County as per this Agreement, the
County may terminate said agreement immediately for cause; further the County
may terminate this Agreement for convenience with a seven (7) day written
notice. The County shall be sole judge of non-performance.
14. NO DISCRIMINATION. The Contractor agrees that there shall be no
discrimination as to race, sex, color, creed or national origin.
a. Executive Order 13166, August 11, 2000 requires recipients receivmg
Federal financial assistance to take steps to ensure that people with limited
English proficiency can meaningfully access health and social services.
Contractor's organization must comply with this requirement as set forth in
Attachment A, page 4 item 9.
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15. INSURANCE. The Contractor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of
$1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability
and Property Damage Liability. This shall include Premises and Operations;
Independent Contractors; Products and Completed Operations and
Contractual Liability.
B. Business Auto Liabilitv: Coverage shall have minimum limits of $500,000
Per Occurrence, Combined Single Limit for Bodily Injury Liability and
Property Damage Liability. This shall include: Owned Vehicles, Hired and
Non-Owned Vehicles and Employee Non-Ownership.
C. Workers' Compensation: Insurance covering all employees meeting
Statutory Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of
$1,000,000 for each accident.
Special Requirements: Collier County shall be listed as the Certificate
Holder and included as an Additional Insured on the Comprehensive
General Liability Policy.
Current, valid insurance policies meeting the requirement herein identified
shall be maintained by Contractor during the duration of this Agreement.
Renewal certificates shall be sent to the County 30 days prior to any
expiration date. There shall be a 30 day notification to the County in the
event of cancellation or modification of any stipulated insurance coverage.
Contractor shall insure that all subcontractors comply with the same
insurance requirements that he is required to meet. The same Contractor
shall provide County with certificates of insurance meeting the required
insurance provisions.
12. INDEMNIFICATION. To the maximum extent permitted by Florida law,
the Contractor or Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of Contractor or Consultant or anyone
employed or utilized by the Contractor or Consultant in the performance of
this Agreement. This indemnification obligation shall not be construed to
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negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of
Collier County.
13. CONTRACT ADMINISTRATION. This Agreement shall be administered on
behalf of the County by the Housing and Human Services Department.
14. CONFLICT OF INTEREST: Contractor represents that it presently has no interest
and shall acquire no interest, either direct or indirect, which would conflict in any
manner with the performance of services required hereunder. Contractor further
represents that no persons having any such interest shall be employed to perform
those services.
15. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the
attached component parts, all of which are as fully a part of the contract as if
herein set out verbatim: Notice of Grant Award Terms and Conditions
(Attachment A)
16. SUBJECT TO APPROPRIATION. It is further understood and agreed by and
between the parties herein that this agreement is subject to appropriation by the
Board of County Commissioners.
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IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first
above written.
ATTES'\P ,} ; 'f!
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~ ~ Dwight E BfI,)Ck, ~Ierk of Courts
'B;: J)lt(~tf\- b{~
Dated: rc~rvdI1~'31~
=~~UI~- ,
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
!jJ~ d~~
By:
Donna Fiala, Chairman
February 10, 2009
'bm=9~
~~" CA-IUU llo
tType/print witness namet
Second Witness
tType/ print witness namet
Approved as to form and
legal sufficiency:
C~(V(~
Colleen M. Greene
Assistant County Attorney
7
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Department of Justice
Office on Violence Aaainst Women
SCpkrrnbcrI3,2007
Wa.slIllfl'wn,O.c. 20J3/
Mr. lames Coletta
Collier County
3301 Ta.miami Trail E.
Building!
Naples, FL 34112
DeBt Mr. Coletta:
On behalf of Attorney Gc:ocn.l Alberto Gonz.alcs. it is my pleasure to inform you that the Office on Violence Aaainst Women
has approved your application for funding under the Safe H.vem: Supervised Visitation and Safo Exchange Grant Program in
tbe amount of $200,000 for Collier County. This award providel the opportW1ity for recipient! to develop and Itrenitben
effective responses to violence azainst women. This grant award, made UDder the Safe Havens: Supervised Visitation and Safe
Exchange Grant Program. is to lupport supervised vi.itation and laCe exchange options for families with a history of domestic
violence, child abuse, aexual asuult and ata1kin&.
Enclosed you will find the award package. Thi. award Is subject to all adminiltntive and financial rcquiremcnta, includina; the
timely submisaion of all financial and pro~tic reports, resolution of all interim audit fmdinal. and the maintcoance of a
minimum level of cash -on-hand. Should you not adhere to tbc.Ic requirements, you will be in violation of the terms of this
agreement and the award will be subject to termination for cause or other admini.rtzativc action iU appropriate.
If you ha...e qucations rqpuding thia award, please contact Michelle Doda;e at (202) 353-7345. For financial questions,
contact the OffIce of the Comptroller, Customer Service Center (Csq at (800) 458-0786, or by email at ask.oc@usdoj.go....
Conptulations. and we look forward to working with you.
Sincerely,
Mary Beth Buchanan
Ai;ting Director, Office on Violence A&ainst Women
Encloswes
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ATTACHMENT A
16010
.
Department of Justice
Office of Justice Programs
Office for Civil Rights
Wosnmgnl1/, D.C 10531
September 13, 2007
Mr. James Coletta
Collier County
3301 Tamiami Trail E.
Building J
Naples, FL 34112
Dear Mr. Coletta:
Congratulations on your recent award. In establishing fmancial assistance programs, Congress linked the receipt
of Federal funding to compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of
Justice Programs (DIP), U.S. Department of Justice is responsible for ensuring that recipients of financial aid from
DIP, its component offices and bureaus, the Office on Violence Against Women (OVW), and the Office of
Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR are available to help you and your organization meet the civil rights requirements that
come with Justice Department funding.
Ensuring Access to Federally Assisted Pro~rams
As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,
color, national origin, religion, sex, or disability in funded programs or activities, not only in respect to
employment practices but also in the delivery of services or benefits. Federal law also prohibits funded programs
or activities from discriminating on the basis of age in the delivery of services or benefits.
Providing Sen1ces to Limited English Proficiency (LEP) Individuals
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42
V.S.C. S 200Od, recipients of Federal financial assistance must take reasonable steps to provide meaningful access
to their programs and activities for persons with limited English proficiency (LEP). For more information on the
civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the
website at http://www.1ep.gov.
Ensuring Equal Treatment for Falth~Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith.based
organizations. In general, the regulation, Participation in Justice Department Programs by Religious
Organizations; Providing for Equal Treatment of all Justice Department Program Participants, and known as the
Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agencies to treat these organizations
the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making
award or grant administration decisions on the basis of an organization's religious character or affiliation,
religious name, or the religious composition of its board of directors.
The regulation also prohibits faith-based organizations from using financial assistance from the Department of
Justice to fund inherently religious activities. While faith-based organizations can engage in non~funded
inherently religious activities, they must be held separately from the Department of Justice funded program, and
customers or beneficiaries cannot be compelled to participate in them. The Equal Treatment Regulation also
makes clear that organizations participating in programs funded by the Department of Justice arc not permitted to
discriminate in the provision of services on the basis of a beneficiary's religion. For more infonnation on the
regulation, please see OCR's website at http://www.ojp.usdoj.gov/ocr/etfbo.htm.
2
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State Administering Agencies and faith-based organizations should also nole that the Safe Streets Act, as
amended; the Victims of Crime Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as
amended, contain prohibitions against discrimination on the basis of religion in employment. These employment
provisions have been specifically incorporated into 28 C.F.R. Part 38.1(t) and 38.2(f). Consequently, in many
circumstances, it would be impennissible for faith-based organizations seeking or receiving funding authorized by
these statutes to have policies or practices that condition hiring and other employment-related decisions on the
religion of applicants or employees. Programs subject to these nondiscrimination provisions may be found on
OCR's website at http://www.ojp.usdoj.gov/ocr/. Questions about the regulation or the statutes that prohibit
discrimination in employment may be directed to this Office.
Enforcing Civil Rights Laws
All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant
award, or the number of employees in the workforce, are subject to the prohibitions against unlawful
discrimination. Accordingly, OCR investigates recipients that are the subject of discrimination complaints from
both individuals and groups. In addition, based on regulatory criteria, OCR selects a number ofrecipients each year
for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal employment
opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the
nondiscriminalion provisions of the Omnibus Crime Conlrol and Safe Slreets Act (Safe Streets Act) of 1968, 42
U.S.c. ~ 3789d(c), or other Federal grant program requirements, must meet two additional requirements:(l)
complying with Federal regulations pertaining to the development of an Equal Employment Opportunity Plan
(EEOP), 28 C.F.R. ~ 42.301-.308, and (2) submitting to OCR Findings of Discrimination (see 28 C.F.R. ~~
42.205(5) 0< 31.202(5)).
1) Meeting the EEOP Requirement
In accordance with Federal regulations, Assurance No.6 in tbe Standard Assurances, COPS Assurance No. 8.B, or
certain Federal grant program requirements, your organization must comply with the following EEGP reporting
requirements:
If your organization has received an award for $500,000 or more and has 50 or more employees (counting both
full. and part-time employees but excluding political appointees), then it has to prepare an EEOP and submit it to
OCR for review within 60 days from the date of this letter. For assistance in developing an EEOP, please
consult OCR's website at http://www.ojp.usdoj.gov/ocr/eeop.btm. You may also request technical assistance from
an EEOP specialist at OCR by dialing (202) 616-3208.
If your organization received an award between S25,000 and S5OO,OOO and has 50 or more employees, your
organization still has to prepare an EEOP, but it does oot have to submit the EEOP to OCR for review. Instead,
your organization has to maintain the EEOP on file and make it available for review on request. In addition, your
organization has to complete Section B ofthe Certification Form and return it to OCR. The Certification Form can
be found at http://www.ojp.usdoj.gov/ocr/eeop.htrn.
If your organization received an award for less than $25,000; or if your organization has less than 50 employees,
regardless of the amount of the award; or if your organization is a medical instilution, educational institution,
nonprofit organization or Indian tribe, then your organization is exempt from the EEOP requirement However,
your organization must complete Section A of the Certification Fonn and return it to OCR. The Certification Fonn
can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
2) Submitting Findio&s of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse fmding of
discrimination against your organization after a due process hearing, on the ground of race, color, religion, national
origin, or sex:, your organization must submit a copy of the finding to OCR for review.
3
16010
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16010
Ensurlni the CompUance of Subredpients
If your organization makes suhawards to other agencies, you are responsible for assuring that subrecipients also
comply with aU of the applicable Federal civil rights laws, including the requirements pertaining to developing
and submitting an EEOP, reporting Findings of Discriminatioo, and providing language services to LEP persons.
State agencies that make subawards must have in place standard grant assurances and review procedures to
demonstrate that they are effectively monitoring the civil rights compliance of sub recipients.
lfwe can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding,
please call OCR at (202) 307-0690 or visit our websitc at http://www.ojp.usdoj.gov/ocr/.
Sincerely,
~).~
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
4
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.'
,'"... ',' i
Department of Justice
Office of Justice Programs
Office of Comptroller
Washington. D.C. 20531
September 13, 2007
Mr. James Coletta
Collier County
3301 Tamiami Trail E.
Building]
Naples, FL 34112
Reference Grant Number: 2007.CW.AX-0007
Dear Mr. Coletta:
I am pleased to inform you that my office bas approved the following budget categories for the aforementioned grant award in
the cost categories identified below:
Category Budget
Personnel 10
Fringe Benefits SO
Travel $2,250
Equipment $0
Supplies $0
Construction SO
Contractual $197.750
Other 10
Total Direct Cost 1200.000
Indirect Cost $0
Total Project Cost 1200,000
Federal Funds Approved: 1200,000
Non-Federal Share: SO
Program Income: SO
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16010
If you have questions regarding this award, please cool.ael:
Program Questions, Michelle Dodge, Program Manager at (202) 353-7345; and
Financial Questions, the Office of the Comptroller, Customer Service Center(CSC) at (&00) 458-0786, or you may
contact the CSC at ask.oc@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
1("".;...'(. Y....o<l-
Marcia Paull
Chief Financial Officer
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Office on Violence Against
Women
Grant
--I
PAGE 1 OF 4 I
Department of Justice
Office on Violence Against Women
ColhcrCountySafcHl.vens SupervlscdVISll.atlon and Safe Exchange
Progr1lm2007
RECIPIENT NAME AND ADDRESS (Includmg ZIp Code) -- ~..;;;;_. .....u~ -' - l
ColhcrCounty
3301 TamuII,n Trail E Butldlng J 5 PROSEer PERIOD FROM 10/01/2007 TO 09/30/2009
Naples,FL34] 12
! BUDGET PERIOD: FROM ]0/0112007 TO 09/30f2009
~::;N~~~;200~_~_ JACTIO~ 1';".-~
i 9. rREVIOUS AWARD AMOUNT SO
r~O_~OUNTOFTHISAWARD __ S200,OOO
I] TOTAL AWARD S200,OOO
-------~
I' IA. GRANTEE IRSNENOOR NO.
596000561
1_-
3. PROJECT TITLE
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR UMITATIONS AS ARE SET I-ORTH
ON THE A IT ACHED PAGE(S).
1 ), STATUTORY AUTHORITY FOR GRANT
This project is supported uOlIe( 42 U.S.C. 10420 (OYW - Supervised Visitation)
]5. METHOD OF PAYMENT
I PAPRS
~ AGENCY APPROVAL
I 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
GRANTEE ACCEPTANCE
Mary Beth Buchanm
Actina Director, Office on Violence AgBin.8t Women
JamcsCo]cUt
Chainnan, Collier COllDty BCC
17. SIGNA TURf OF APPROVING OfFICIAL
19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL
! 19A.DATE
6910[
· I'/;J~~
120. ACCOUNTING CLAS::ICATlON CODES
I FISCAL FUND BUD. DlV.
YEAR CODE ACT. OFe. REG.
AGENCY USE ONLY
21. CW(}7DOO]09
1
I
L_A
SUB. POMS AMOUNT
cw
"
00
00
200000
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OlP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
alP FORM 4000/2 (REV. 4-88)
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Aasista.n IIty Attorney
7
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16D10
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Department of lustice
Office on Violence Against
Women
AWARD CONTINUATION
SHEET
rAGE 2 Or 4
Grant
i PROJ~~NUMBER 2007-CW.AX-0007
L
AWARD DATE
09/1312007
SPEQAL CONDITIONS
I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.P,R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMS Circular A-133, Audits of States.
Local Governments, and Non-Profit Organizations, as further described in the current edition oflhe OJP Financial
Guide, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government without the
express prior written approval ofOVW.
5. The grantee agrees to comply with the applicable requirements of28 C.F.R. Part 38, the Department of Justice
regulation govcrning "Equal Treatment for Faith Based Organizations" (the "Equal Treatmcnt Regulation"). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of 1ustice are not permitted to discriminate in the provision
of services on the basis of a beneficial)"s religion.
6. The grantee agrees to comply with aU relevant statutory and regulatory requirements which may include, among other
relevant authorities, the Violence Against Women Act of 1994, PL. 103-322, the Violence Against Women Act of
2000, P.L. 106-386, the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C 3711 et seq., the Violence
Against Women and Department of Justice Reauthorization Act of2oo5, P.L. 109-162, and OVW's implementing
regulations at 28 CFR Part 90.
7. The grantee agrees to submit semiannual progress reports that describe project activities during the reporting period.
Progress reports must be submitted within 30 days after the end of the reporting periods, which are January I-June 30
and July 1 - December 31 for the duration of the award. Future awards may be withheld if progress reports are
delinquent. Grantees are required to submit this information online, through the Grants Management System (GMS), on
the semi.annuai progress report for the relevant OVW grant programs.
8. Undcr the Government Performance and Results Act (GPRA) and VA W A 2000, grantees are required to collect and
maintain data that measure the effectiveness of their grant-funded activities. Accordingly, the grantee agrees to submit
semi.annual electronic progress reports on program activities and program effectiveness measures. Information that
grantees must collect under GPRA and VA W A 2000 includes, but is not limited to: 1) number of persons served; 2)
number of persons seeking services who could not be served; 3) number of supervised visitation and exchange centers
supported by the program; 4) number of supervised visits between parents and children; and 5) number of supervised
exchanges between parents and children.
9. A final report, which provides a summary of progress toward achieving the goals and objectives of the award,
significant results, and any products developed under the award, is due 90 days after the end of the award. The Final
Progress Report should be submitted to the Otlice on Violence: Against Women through the Grants Management
System with the Report Type indicated as "Final".
alP FORM 400012 (REV. 4-88)
8
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Department of Justice
Office on Violence Against
Women
PAGE 3 OF 4
AWARD CONTINUATION
SHEET
Grant
PROJECT NUMBER 2OO7-CW.AJ(..()()07
AWARD DATE
09113/2001
SPECIAL CONDITIONS
10. The grantee agrees to submit one copy of all reports and proposed publications funded under this project not less than
twenty (20) days prior to public release for OVW review. Prior review and approval ofa report or publication is
required if project funds are to be used to publish Of distribute reports and publications developed under this grant.
11. The grantee agrees that grant funds will not support activities that may compromise victim safety, such as: pre-trial
diversion programs or the placement of offenders charged with crimes of domestic violence in such programs;
mediation, couples counseling, family counseling or any other manner of joint victim-offender counseling; mandatory
counseling for victims of domestic violence; forcing the victims to testity against their abusers; or the placement of
perpetrators of domestic violence in anger management programs.
12. All materials and publications (written, visual, or sound) resulting from award activities shall contain the following
statements: "This project was supported by Grant No. awarded by the Office on Violence
Against Women, U.S. Department of Justice. The opinions, findings, conclusions, and recommendations expressed in
this publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of the Department
of Justice, Office on Violence Against Women.
13. The grantee agrees that grant funds will be used to support services for supervised visitation and safe visitation
exchange of children by and between custodial and non-custodial parents. The grantee agrees that funds will not be
used to support visitation or exchange of children in foster care or protective custody of courts or social service
agencies.
14. The grantee agrees to develop adequate security measures, including but not limited to, adequate facilities, procedures,
and personnel capable of preventing violence, for the operation of supervised visitation programs or safe visitation
exchange.
15. The grantee agrees that funds will not be used to provide offsite or overnight visitation services. OfTsite visitation
includes, but is not limited to, any monitored visit between a child and a non-custodial parent that occurs outside the
premises of the visitation center. Overnight visitation includes, but is not limited to, any monitored visit between a
child and a non-custodial parent that occurs outside of the normal operating hours of the visitation center.
16. Prior to implementing visitation and ex-change services, the grantee agrees to submit to OVW, for review and approval,
written policies and procedures for case selection and tennination; standards by which supervised visitation andlor safe
exchanges will occur; security measures; and fees charged to individuals for use of program services.
17. The grantee agrees that if fees are charged for use of programs or services, any fees charged must be based on the
income of the individuals using the programs or services, unless otherwise provided by court order.
18. Grant funds shall be used to support supervised visitation and safe visitation exchange of children by and between
parents in situations involving domestic violence, child abuse. sexual assault, or stalking. In accordance with 42 use
10420. the grantee may not use grant funds to support individual counseling, family cOWlSeling, parent education,
support groups or therapeutic supervision. The grantee may not mandate victims to parent education or other program
services.
19. Supervised Visitation Grant Program grantees are required to develop fonnal affiliations with organizations that will be
able to provide services and consultation to the prograll1ll in their work with children and parents. Accordingly, grantees
must establish a cOll8ulting committee tha.t includes experts in the following fields: child abuse and neglect, mental
health, haUerer's intervention, law enforcement, child protection services, and advocacy for victims of domestic
violence, dating violence, stalking and sexual assault.
alP FORM 4000/2 (REV. 4-88)
9
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Department of Justice
.. e............ Office on Violence Against
. .: _';. Women
.
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AWARD CONTINUATION
SHEET
Grant
PAGE 4 OF 4
PROJECT NUMBER 2007..cW-AX-0007
AWARD DATE
09113/JOO7
SPECIAL CONDITIONS
20. The grantee agrees to allocate project funds as designated by the Office on Violence Against Women for allowable
costs to participate in OVW-sponsored technical assistance. Funds designated forOVW-sponsored technical
assistance may not be used for any other purpose without prior approval ofOVW. Technical assistance includes, but is
not limited to, peer~to-peer consultations, focus groups, mentoring site visits, conferences and workshops conducted
by OVW-designated technical assistance providers or OVW-designated consultants and contractors.
21. The grantee will provide the Office on Violence Against Women (OYW) with the agenda for any training seminars,
workshops, or conferences not sponsored by OVW that project staff propose to attend using grant funds. The grantee
must receive prior approval from OVW before using OVW grant funds to attend any training, workshops, or
conferences not sponsored by QVW. To request approval, grantees must submit a Grant Adjustment Notice (GAN)
request through the grant3 management system to OVW with a copy of the event's brochure, curriculum and/or agenda.
a description of the hosts or trainers, and an estimated breakdown of costs. The GAN request should be submitted to
ovw at least 20 days before registration for the event is due. Approval to attend non-OVW sponsored programs will
be given on a case-by-<:ase basis.
22. The grantee agrees to submit for OVW review and approval any anticipated addition of, removal of, or change in
collaborating partner agencies or individuals who are signatories of the Memorandum of Understanding, and if
applicable, the [nternal Memorandum of Agreement.
23. The Dir<<:tor of OVW, upon a finding that there has been substantial failure by the grantee to comply with applicable
laws, regulations, and/or the tenns and conditions of the grant or cooperative agreement, will terminate or suspend until
the Director is satisfied that there is no longer such failure, all or part of the grant or cooperative agreement, in
accordance with the provisions of 28 CFR Part 18, as applicable mutatis mutandis.
24. Approval of this award does not indicate approval of any consultant rate in excess of$450 per day. A detailed
justification must be submitted to and approved by tbe Office on Violence Against Women prior to obligation or
expenditure of such funds.
25. Pursuant to 28 CFR ~66.34, the Office on Violence Against Women reserves a royalty-free, nonex.clusive, and
irrevocable license to reproduce, publish or othctwise use, and to authorize others to use, in whole or in part (including
in the creation of derivative works), for Federal Government purposes:
(a) any work that is subject to copyright and was developed under this award, suhaward, contract or subcontract
pursuant to this award; and
(b) any work that is subject to copyright for which ownership was purchased by a recipient, subrecipient or a contractor
with support under this award.
In addition, the recipient (or subrecipient, contractor or subcontIactor) must obtain advance written approval from the
Office On Violence Against Women program manager assigned to this award, and must comply with all conditions
specified by the program ffifUl8ger in connection with that approval before: 1) using award funds to purchase ownership
of, or a license to use, a copyrighted work; or 2) incorporating any copyrighted work, or portion thereof, into a new
work developed under this award.
It is the responsibility of the recipient (and of each subrecipient, contractor or subcontractor as applicable) to ensure
that this condition is included in any subaward, contract or subcontract under this award.
_-.J
OJP fORM 4000/2 (REV. 4-88)
10
~
e
DeparnnentofJustice
Office on Violence Against Women
Washington, D.C. 20531
Memorandum To: Official Grant File
From:
Mamie R. Shiels, Environmental Coordinator
Subject:
Categorical Exclusion for Collier County
The Safe Havens: Supervised Visitation and Safe Exchange Grant Program (Supervised Visitation
Program) was authorized as a two-year pilot program under the Violence Against Women Act of
2000(V A W A 2000)to increase supervised visitation and exchange options for families with a history of
domestic violence, child abuse, sexual assault or stalking. The Program was reauthorized in 2005 with
the passage of the Violence Against Women and Department of Justice Requthorization Act of2005
(VA W A 2005). Eligible applicants for the program include states, Indian tribal governments, and units
of local govenunent. By statute, projects funded under the Supervised Visitation Program must
demonstrate expertise in the area of family violence, provide a sliding fee scale for clients, demonstrate
adequate security measures, and prescribe standards and protocols by which supeIVised visitation or safe
exchanges will occur.
None of the following activities will be conducted under the OVW federal action:
1. New construction.
2. Any renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 100-year floodplain.
3. A renovation which will change the basic prior use of a facility or significantly change its size.
4. Research and technology whose anticipated and future application could be expected to have an effect
on the environment.
5. Implementation of a program involving the use of chemicals.
Consequently, the subject federal action meets the criteria for a categorical exclusion as contained in
paragraph 4(b) of Appendix D to Part 61 of the Code of Federal Regulations (adopted by OVW at 28
CFR ~ 0.122(b)).
11
16D10
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16D10
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GRANT MANAGER'S MEMORANDUM, PT. I:
PROJECT SUMMARY
Grant
---=c
PAGE
OF
L 51 AFF CONTACT (Name &. telephone number)
Michelle Dociie
(202)353.7345
2. PROJECT DIRECTOR (Name, IIddn::SS &. telephone nwnbcr)
I la. TITLE OF THE PROGRAM
OVW FY 07 Safe Havens: Supervised Visitation and Safe Excbange Grant Program
Marcy Krumbine
Director, Housing &. Human Servica Department
3301 Tamillmi Trail E.
. BuildingD
i Naplcs,FL34112
~~~J9) 774-8154
3h. POMS COnE (SEE INSTRUCTIONS
ON REVERSE)
4. TITLE OF PROJECT
Collier County Safe Havens: Supervised Vi5itation and Safe Exchange Program 2007
S. NAME & ADDRESS OF GRANTEE
6. NAME &. ADRESS OF SUBGRANTEE
Collier County
3301 TBIDilWli Trail E. Building}
I Naples,FL34112
~7. PROGRAM PERIOD
I' FROM: 1010112007
TO: 0913012009
8. BUDGET PERIOD
I
I FROM 10/0112007
r 10 DATE OF AWARD
I 09J\312007
--t'-SECOND YEAR'S BUDoET AMOUNT
I 14. THIRD YEAR'S BUDGET AMOUNT
,
TO: 09130/2009
9. AMOUNT OF AWARD
S 200,000
11. SECOND YEAR'S BUDGET
13. THIRD YEAR'S BUDGET PERJOD
J
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Safe Havens: Supervised VisilRtion and Safe Exchlll\ge Grant Program (Supervised Vuillltion Program) WIIS authorized IIll 1\ two-year pilot
program under the Violence Against Women Act of2000(V A W A 2000)10 increase supervi8ed visitation and exchange options for families with a
history of domestic violence, child abuse, sexulIIll&Sllult or stalking. The Program was reauthorized in 200.5 with the passage of the Violence
Against Women and Department of Justice Requthorization Act of200.5 (VA W A 200S). Eligible applicants for the program include states, Indian
tribal governments, and units of local government.
I
l
OlP FORM 4000/2 (REV. 4-88)
.J
12
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16010
By statute, projects funded under the SUpcrYis<<i Visitation Program must demolllltrate expertise in the: area of family violence, provide a sliding
fee scale for clients, demonstrate adequate security IDClUiurcs. and prescribe standards and protocols by which supervised visitation or safe
exchanges will occur.
With funding from the FY 2007 Safe: Havens; Supervised Visitation and Safe Exchange Grant Program, Collier County, in collaboration with the
Collier County Child AdVOC8(;Y Council, the 12th ludicial Circuit Court, and the Shelter for Abused Women and Children, will continue to expand
and enhance existing sUpelVised visitation and exchange services for families living in the rural community ofImrnokalee, Florida. The fiscal agent
for this project will be lhc Collier County government The Collier County Child Advocacy Council will serve as the lead agency and wiD provide
program managc:menl Specific project goalli will include: I) providing visitation services 10 150 families; 2) implementing services to improve
safety for battered women and their children; 3) increasing communication with local courts; and 4) training court penonnel on Ihe dynamicll of
SlJpervilled visitation and domestic violence.
CAlNCF
13
l
!
ATTACHMENT B
A.
B.
C.
D.
E.
F.
G.
H.
Budget Category
Personnel
Fringe Benefits
Travel
Equipment
Supplies
Construction
Consultants / Contracts
Other
I.
Total Direct Costs
Indirect Costs
TOTAL PROJECT COSTS
16D10
Budget Summary
Amount
$
$
$
$
$
$
$106.975
$
$106.975
o
$] 06,975
8
Nature
160e ~O
Martha S. Vergara
"~,"--*-~--,.._-_.,----_._--~,-,-"--_'~------~'__'~_'----"._._*-*
From: DanielsTerri [TerriDaniels@colliergov.net]
Sent: Monday, February 23, 2009 2:22 PM
To: Martha S. Vergara
Subject: Attachment A
Attachments: approved Award docs 2007.pdf
Here is attachment A
Terri
Terri Daniels, MPA
Accounting Supervisor
Collier County
Housing and Human Services Department
239.252.2689
239.252.6507 fax
terridan iels@colliergov.net
CONFIDENTIAL: The information contained in this transmission may contain privileged and confidential
information. It is intended only for the use of the person(s) named above. If you are not the intended
recipient, you are hereby notified that any review, dissemination, distribution or duplication of this
communication, and the information contained in it is strictly prohibited. If you are not the intended recipient,
please contact the sender and immediately destroy all copies of the original message.
2/23/2009
Nature
Page 1 of 1
16010
Martha S. Vergara
---_._--~-_._-_._------_..._~-~.~--------"-_._'-~- .--------~--_.__._------~-,----------------
From: DanielsTerri [TerriDaniels@colliergov.net]
Sent: Monday, February 23, 2009 2:29 PM
To: Martha S. Vergara
Subject: RE: Attachment A
We already have it on file...
From: Martha S. Vergara [mailto:Martha.Vergara@collierclerk.com]
Sent: Monday, February 23, 20092:29 PM
To: DanielsTerri
Subject: RE: Attachment A
Hi Terri,
Does this Agreement require an insurance coverage document, it is stated in the document but there is no
copy with it..
Thanks,
Martha
From: DanielsTerri [mailto:TerriDaniels@colliergov.net]
Sent: Monday, February 23, 20092:22 PM
To: Martha S. Vergara
Subject: Attachment A
Here is attachment A
Terri
Terri Daniels, MPA
Accounting Supervisor
Collier County
Housing and Human Services Department
239.252.2689
239.252.6507 fax
terridaniel s@colliergov.net
CONFIDENTIAL: The information contained in this transmission may contain privileged and confidential
information. It is intended only for the use of the person(s) named above. If you are not the intended
recipient, you are hereby notified that any review, dissemination, distribution or duplication of this
communication, and the information contained in it is strictly prohibited. If you are not the intended recipient,
please contact the sender and immediately destroy all copies of the original message.
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response
to a public records request, do not send electronic mail to this entity. Instead, contact this ofjice by telephone or in
writing.
2/23/2009
Nature
Page 1 of2
16010
Martha S. Vergara
--_.~-,-_.._,---,._-_._.- .._...._--_.__..~------_..-.._-_... ....._--~--_._---._~----_..._-
From: DanielsTerri [TerriDaniels@colliergov.net]
Sent: Monday, February 23,20092:31 PM
To: Martha S. Vergara
Subject: RE: Attachment A
No need for that since it is continually updated by purchasing...
Terri
From: Martha S. Vergara [mailto:Martha.Vergara@collierclerk,com]
Sent: Monday, February 23, 2009 2:31 PM
To: DanielsTerri
Subject: RE: Attachment A
Do you want it include with this Agreement for the official record
From: DanielsTerri [mailto:TerriDaniels@colliergov,net]
Sent: Monday, February 23, 2009 2:29 PM
To: Martha 5, Vergara
Subject: RE: Attachment A
We already have it on file...
__________..___._n_______~__~__..___________.___.*_____..____..__._.,.___.._ .----------~-----------,
From: Martha 5, Vergara [mailto:Martha,Vergara@collierclerk,com]
Sent: Monday, February 23, 20092:29 PM
To: DanielsTerri
Subject: RE: Attachment A
Hi Terri,
Does this Agreement require an insurance coverage document, it is stated in the document but there is no
copy with it.
Thanks,
Martha
From: DanielsTerri [mailto:TerriDaniels@colliergov,net]
Sent: Monday, February 23, 2009 2:22 PM
To: Martha S. Vergara
2/23/2009
Nature
Page 20f2
16D10
.
Subject: Attachment A
Here is attachment A
Terri
Terri Daniels, MPA
Accounting Supervisor
Collier County
Housing and Human Services Department
239.252.2689
239.252.6507 fax
terridan iel s@colliergov.net
CONFIDENTIAL: The information contained in this transmission may contain privileged and confidential
information. It is intended only for the use of the person(s) named above. If you are not the intended
recipient, you are hereby notified that any review, dissemination, distribution or duplication of this
communication, and the information contained in it is strictly prohibited. If you are not the intended recipient,
please contact the sender and immediately destroy all copies of the original message.
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response
to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in
writing.
2/23/2009
.,-~._--",-,-.,~~..,...,.._,._,,-~---_..,,_..,_.__._.-_~,--~_.