Backup Documents 02/10/2009 Item #16D 8
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 0 8
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pmk paper. Attach to original d\)Cumcllt. Origi.n.1I docum.:ots should b.c hand ddiver~d t() tht' BO:lrd otlicc 'me completed routing slip and original
documents are to be forwarded to th.: Board Oflice (mly after the H,xlrd has tak>:n action on the item)
ROUTING SLIP
Complete routing lines # 1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exceotion of the Chainnan's silZl1a1ure, draw a line tJvOUD routing lines #1 throuJrlt #4 complete the cha..-k.list, and forward to Sue Filson line #5).
Route to Addressee(s) Office Initials Date
(List in routing ocder)
I.
l. 'f',o \f '\
2.
3.
4.
5. Sue Filson, Executive Manager Board of County Commissioners
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(TIte primary contact is the holder of the original document pending Bee approval. Normally the primary contact is the person who created/prepared the executive
sununary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the Bee Chairman's signature arc to be delivered to the Bee office only after the Bee has acted to approve the
item.)
Name of Primary Staff Rosa MWlOZ, Grunts Coordinator Phone Number 252-5713
Contact
Agenda Date Item was February 10,2009 Agenda Item Number 16D8
Approved by the BCC
Type of Document Conmct Amendment Number of Original I
Attached Documents Attached
I.
INSTRUCTIONS & CHECKLIST
Initial the Yes colunUl or mark "NI A" in the Not Applicable column. wluchewr is
a fO riate.
Original docnment has been signedlilutialed for legal sufficiency. (All documents to be
signed by the Chairm.an. with the exception of most lellers. must be re,iewed and signed
by the Office of the County Attorne\. This iucludes signalure pages from ordimUlces.
resolutions. etc. signed b\ Ihe Coun~ Attorney's Office and signature pages from
contracts. agreements. etc that h",'e been fuUy executed b\' all parties except the BCC
Chairman and Clerk to the Board and ssibh State Officials.)
All handwritten strike-through ,md re,isions Ime been initialed by the County Attorney's
Office and aU other arties exce t the BCC Chairman and the Clerk 10 the Board
The Chairtmut's signature line date 1~IS been entered as the date of BCC appro,al of the
document or the rumt ne otiated contract date whichc\-er is a licable.
"Sign here" tabs are placed on the appropri,1te pages indicatiug where the Chairman's
si ture and illituds arc r uired.
In most cases (some contracts ~ue an exception), the original document and this routing slip
should be proyided to Sue Filson i1l the BCC office within 2~ hours ofBCC appro,al.
Some documents are time sensitiye and require fon\"arding to Tallahassee within a certain
time frame or the BCCs actions are nullified. Be aware of your dealUinesl
The document was alJllrOyed by' the BCC ou 2/10/21"19 (enter date) and all changes
made during the meeting haw heen incllI'llorated in the attacbed document. The
Count.. Attorne,"s Office has reviewed the chan es, if a I Iicahle.
Yes
(hutial)
Y
N/A(Not
A licable)
2.
3.
~.
5.
6.
Y
Y
Y
Y
Y
I: Forms! County Forms! BeC Forms! Original Documents Routing Slip wws Original9.0J.04, Revised 1.26.05, Revised 2.24.05
160 8
MEMORANDUM
Date:
February 11, 2009
To:
Rosa Munoz, Grants Mgmt. Coordinator
Housing & Human Services
From:
Martha Vergara, Deputy Clerk
Minutes & Records Department
Re:
Contract Amendment - Big Cypress Housing Corporation
Attached please find a copy of the amendment agreement as referenced above,
(Agenda Item #16D8), approved by the Board of County Commissioners on
Tuesday, February 10,2009.
The Minutes & Records Department has retained the original which will be
kept as part of the Board's permanent record.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
160 8
EXECUTIVE SUMMARY
Recommendation tbat tbe Board of County Commissioners approve and autborize tbe Cbairman
to sign an amendment to tbe Big Cypress Housing Corporation Community Development Block
Grant Program (CDBG) for (55) Fifty-Five Multi-Family Rental Units Subrecipient Agreement
approved on July 24, 2007 (Item 12D) for $192,000.00 Tbis amendment will allow for time
extension and final payments to be made to Big Cypress as reimbursement for expenses incurred
for eligible costs associated witb tbe Agreement even tbougb leasing of tbe units is not complete.
OBJECTIVE: For the Board of County Commissioners to approve and authorize the Chairman to
sign an amendment to the Big Cypress Housing Corporation Community Development Block Grant
Program (CDBG) for (55) Fifty-Five Multi-Family Rental Units Subrecipient Agreement which would
allow for time extension and final payments to be made to Big Cypress as reimbursement for expenses
incurred for eligible costs associated with the Agreement even though leasing of the units is not
complete.
CONSIDERATIONS: On July 24, 2007, the Collier County Board of County Commissioners
approved a $192,000.00 Subrecipient Agreement with Big Cypress Housing Corporation to develop
and construct 55 rental units for migrant farm workers in the Immokalee area. Big Cypress is now in
the process of finishing these units and has submitted their payment request(s) for reimbursement of
eligible costs. The Housing and Human Services Department (HHS) is requesting that the Agreement
be amended to specifically allow for partial or progress payments. HHS is proposing Amendment #1
to this Agreement which will allow payment for any eligible costs incurred for any allowable activity
in support of this Agreement. The Amendment will also allow payment to be paid directly to vendors
and contractors for goods and services perfonned in any phase of the infrastructure construction
covered by this Agreement upon approval by HHS Staff. HHS staff is responsible for the monitoring
and oversight of this project until all milestones are completed and all CDBG requirements are met.
FISCAL IMPACT: No general funds are associated with amendment. Expenditures for the CDBG
funded project associated with this amendment have already been budgeted in CDBG Grant Fund
(121) for FY04.
GROWTH MANAGEMENT IMPACT: The project associated with this amendment is consistent
with the Growth Management Plan.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office. This item is not quasi judicial, and as such ex parte disclosure is not required. This item
requires majority vote only. This item is legally sufficient for Board action.-CMG
RECOMMENDATION: That the Board of County Commissioners approve and authorize the
Chainnan to sign an amendment to the Big Cypress Housing Corporation Community Development
Program (CDBG) for (55) Fifty-Five Multi-Family Rental Units Subrecipient Agreement approved on
July 24, 2007, which will allow for payments to be made to Big Cypress as reimbursement for
expenses incurred for the Agreement even though leasing of the units is not complete.
Prepared by: Rosa Munoz, Grants Coordinator
Housing and Human Services Department
160 8
EXHIBIT A-I Contract Amendment # 1
"Big Cypress Housing Corporation Community Development Block Grant (CDBG)
Infrastructure Construction of Fifty-Five (55) Units"
This amendment, dated February 10. 2009 to the referenced agreement shall be by and between
the parties to the original Agreement, Big Cypress Housing Corporation ("Sub-Recipient") and
Collier County ("County"), a political subdivision of the state of Florida.
Statement of Understanding
RE: Contract # B-04-UC-12-00l6, "Big Cypress Housing Corporation- Infrastructure
Construction of Fifty-Five Units."
In order to continue the services provided for in the original Contract document referenced
above, the Sub-Recipient agrees to amend the above referenced Contract as follows:
Exhibit A
AMEND: Exhibit A-Scope, Section J, Work Schedule
Note: Words underlined have been added. Words streak thretlgh have been deleted.
The time frame for completion of the outlined activities shall be: June 30. 2009
.~ note t/tat if tUly of these IM!Iivities eJEeeetl the timelines by two mmttIts /J TtwisetllWHW
seheJlMle _st be Sflbmitted to YY8-
NOTE: perror_nce milestones are in effect for DrOll1'am monitorinl! reauirements on/v. and
as such. are used bv YUD and other ll1'antor alleneies as lleneraJ tanlet l!oaJs rather than strict
Derformo.nce reauirements.
AMEND: Exhibit A - Scope
Note: Words underlined have been added. Words streek threllgh have been deleted.
Section M COMPENSATION: The County shall reimburse the SUB-RECIPIENT for the
performance of this Agreement upon completion or partial completion of the work tasks as
ac~ted and aporoved by HHS pursuant to the submittal of monthly progress reports. Prol!.fess
payments to Big Cypress Housing Corporation. as approved by HHS. can be made for any
eligible activity listed in the contract. Eligible work tasks and/or activities shall include. but not
be limited to. infrastructure construction of fifty-five (55) multi-family rental housing units to be
used for legal migrant and legal seasonal farmworkers in Immokalee. FL. Payments for eligible
work tasks and/or activities mav be made directly to the provider of the service(s). as approved
by HHS. at Big Cypress' request. Payment will be made upon receipt of a proper invoice and in
comoliance with Section 218.70. Fla. Stat. otherwise known as the "Local Government Prompt
Payment Act."
All other terms and conditions of the agreement shall remain in force.
160 8
Exhibit A-I Contract Amendment #1
Big Cypress Housing Corporation-CDBG Infrastructure Construction, Page 2 of2
IN WITNESS WHEREOF, the Sub-Recipient and the County have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date(s) indicated below.
Accepted:
,;2./ (1) ,
,2009
A TIEST
COUNTY:
Dwight E. Brock, Clerk
BOARD OF COUNTY COMMISSIONERS
COLLIER CO TY, FLORIDA
B~4--
AU." ItWo..,,.. .
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Big Cypress Housing C~oration
---- /
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~Y;S-t~~~nt
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By:
Donna
Chairman
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By:
WITNES~
By~t2;~:)i "LJ ~wio)
j ISCI . )..e ~o u 1<:_1
Print Name and Title
By:
GRA~ CDqRDINA TPR
'i~ ~ ~-
By. < r:n(. /" '7
~ Rosa Munoz (
WITNESS:
B~...l.~ J J.Jv
\="O\.bio\c. V\~t~
Print Name and Title
CONTRAC;r SPECIALIST r f
By: ~/'~)] 1) ,'PA7/
L Woo
,
Approved as to fonn and
Legal Sufficiency:
Cf)}tf2(L?trVl,~
Assistant County Attorney
C-ol/eet7 tYJ. Gree~
Printed Name