Backup Documents 02/24/2009 Item #10FORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 Q c
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO /"
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Atwell to original document. Original documents should Be hand delivered to the Board Office The completed routing slip and original
documents are to be forwarded to the Board Office only arter the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dales, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line IhomEll routing lines #1 through #4, complete the checklist, and forward to Sue Filson (line #5 ).
Route to Addressee(s)
(List routing order)
Office
Initials
Date
1. l e e
�oCeiLt�
96-
Ile
Approved b the BCC
0
3.
// �p �,I p
& —
Number of Original
4.
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Documents Attached
5. Sue Filson, Executive Manager
Jiaar &of- C-ount-y -Cen�H4tissioners
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is lire person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chaimtan's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Contact
Phone Number
�� — ����
Agenda Date Item was
appropriate.
Agenda Item Number
Ile
Approved b the BCC
0
Type of Document
// �p �,I p
& —
Number of Original
Attached
(,e,L'f7 ULt— l D
Documents Attached
INSTRUCTIONS & CHECKLIST
1; Forms / County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
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Initial the Yes column or mark `N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
A plicable)
1.
Original document has been signed /initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
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by the Office of the Comity Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
`
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
.,r /
signature and initials are required.
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5.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Sue Filson in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 211 o (enter date) and all changes
made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes, if applicable.
1; Forms / County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
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MEMORANDUM
Date: March 2, 2009
To: Tona Nelson
Sr. Administration Assistant
Parks & Rec. Department
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: Resolution 2009 -48
Enclosed, for your records is a copy of the document referenced above,
(Agenda Item #I OF) that was adopted by the Board of County Commissioners
on Tuesday, February 24, 2009.
The Minutes and Records Department has kept the original resolution as part of
the Board's permanent record.
If you have any questions, please call me at 252 -8411.
Thank you.
Enclosures (1)
l0F
RESOLUTION NO. 2009- 4 8
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY DECLARING A PUBLIC PURPOSE FOR THE
SOLICITATION, RECEIPT, AND EXPENDITURE OF DONATIONS TO
COLLIER COUNTY PARKS AND RECREATION DEPARTMENT AND
AUTHORIZING CREATION OF A PARKS AND RECREATION
DONATION FUND.
WHEREAS, the Board of County Commissioners of Collier County finds there is a
compelling public purpose for the Parks and Recreation Department ( "PARKS ") to solicit,
receive, and expend donations from private individuals, private corporations and/or community
groups and community events, for the purpose of providing recreational and therapeutic
opportunities for at -risk youths, youths, adults, and senior citizens; and
WHEREAS, the Board finds that the following activities serve a valid public purpose
including but not limited to: education and training staff, volunteers and citizen groups; planning
and implementing fund- raising events to benefit PARKS including advertising for fund- raising
events; providing scholarships for recreational opportunities; and purchasing supplies and
recreational equipment; and
WHEREAS, the Board finds it necessary for PARKS to work with the Office of the Clerk
of Court, Department of Finance, and Office of Management and Budget, to create a Parks and
Recreation Donation Fund for the collection and accounting of Parks and Recreation monetary
donations, and the Board directs PARKS to coordinate with the Clerk of Court, Department of
Finance to establish and maintain said account in compliance with Florida Statutes; and
WHEREAS, the Board authorizes PARKS to solicit and accept monetary and property
donations and to authorize the expenditure of the docations in a manner consistent with the stated
public purpose; and
Page 1 of 2
WHEREAS, the Board further approves obtaining private and public donations for the
sole benefit of PARKS and its stated public purpose.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the Board hereby declares that
there is a compelling public purpose for the Parks and Recreation Department to solicit monetary
and property donations, receive such donations, and the expenditure of said donations and further
to create a Donation Fund Account for this purpose.
PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier
County, Florida, this- 4q day of (4)rb(4 2009.
ATTEST:
DWIGHTiI .(WCK, CLERK
- #' I -A tq Yerk
Approved as to form and legal sufficiency:
Colleen M. Green
Assistant County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By: vo-'� 'z
DONNA FIALA, CHAIRMAN
Page 2 of 2
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Date
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�eDuty Clerk