Backup Documents 03/10/2009 Item #16D 3
26D3
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Oftice. The completed routing slip and original
documents are to be forwarded to the Board Otlice only afh.'f the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
excention of the Chairman's simature, draw a line throuJ?:h routing: lines #1 throuQ:h #4, comnlete the checklist, and forward to Sue Filson line #51.
Route to Addressee(s) Office Initials Date
(List in routing: order)
L - --.--
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2, .-..-"'--
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4. Colleen M. Greene, Assistant County County Attorney () /1 ?- 03/16/09
Attorney
5. Sue Filson OMB
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending Bee approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one orthe addressees above, including Sue Filson, need to contact staif for additional or missing
information. All original documents needing the Bee Chairman's signature are to be delivered to the BCe office only after the Bee has acted to approve the
item.)
Name of Primary Staff Marlene Foord Phone Number 252-4768
Contact
Agenda Date Item was March 10, 2009 Agenda Item Number 16.D.3
Aooroved bv the BCC
Type of Document Grant Application for Artificial Reef Number of Original 1
Attached Construction Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/ A" in the Not Applicable column, whichever is appropriate.
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the
County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully
executed by all parties except the BeC Chainnan and Clerk to the Board and possibly State
Officials.
All handwritten strike-through and revisions have been initialed by the County Attorney's Office and
all other arties exee t the BCC Chairman and the Clerk to the Board
The Chairman's signature line date has been entered as the date ofSCC approval of the document or CMG
the final ne otiated contract date whichever is a licable.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and CMG
initials are re uired.
In most cases (some contracts are an exception), the original document and this routing slip should be
provided to Sue Filson in the BCC office within 24 hours of Bee approval. Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions
are nullified. Be aware of our deadlines!
The document was approved by the BCe on 03/JO/09 and all changes made during the meeting CMG
have been incorporated in the attached document. The County Attorney's Office has reviewed
the chan es if a Heable.
2.
N/A
3.
4.
5.
N/A
6.
I: Fonns/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised] .26.05, Revised 2.24.05
<<matter _numbem/<<document_ number>>
MEMORANDUM
Date:
March 17,2009
To:
Marlene Foord, AICP
Grants Coordinator
From:
Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re:
Grant Application for Artificial Reef Construction
Attached you will find an original of the above referenced document
(Agenda Item # 16D3) which was approved by the Board of County
Commissioners on Tuesday, March 10,2009.
If you should have any questions regarding this item, please feel free to call
me at 252-8411.
Thank you.
Attachment (l)
16D3
I
16D3
FWC DIVISION OF MARINE FISHERIES MANAGEMENT
ARTIFICIAL REEF CONSTRUCTION GRANT APPLICATION
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Name of locll co..tal go....rnment, unIversity, or eligible not-fof..proflt corporlltlon Printed Name, Title
Collier County Pamela Keyes, Environmental Specialist
Mailing Add..... Mailing Address
3301 Tamiami Trail East 3300 Santa Barbara Blvd.
Physical Address, for courier servlce, with zip code (If different than mailing .ddntu) Physical Address, for courier service, with zip code jlf different than mailing address)
City
Naples
34112
City
Naples
Zip Code
34116
Telephone
1239 ) 252-2980
1 239 ) 353-4061
Telephone
1239 ) 252-2980
FEID Number
59-6000558
Emall addreu
Pamelakeyes@colliergov,net
3110 2v(Fl
Date
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Printed Name and Title
Name of Proposed
Reef Project:
Types of Material
Proposed for Deployment: Clean concrete rubble, culverts
Amount of Material (tons),
and/or Number of Module Units Approximately 940 Tons
Proposed for Dsployment:
Proposed Coordinates
LA TlLON decimal minutes:
Grant Funds Requested:
$ 60,000
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Santa Lucia Reef Site
26,094167 -81,842333
Depth (ft.): 26
Matching Funds (Cash Only):
$ 0
(attach letter stating cash match amount)
Total Project Cost:
$ 60,000
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Name of Permit Holder: Collier County Board of County Commissioners
(if different than applicant, attach a letter of authorization from the permit holder to use the site)
Name of
Permitted Site: Santa Lucia Reef Site
f/f Check here if the permitted site is located in State waters
FDEP Permit Number:
(forsileslocaledSlatewalers) NGP 11-0238050-002-EG18
Issued: 11/10 /2008
Expires: 11/10 /2013
Issued: 7 /' /2008
Expire~;' 'I-P /2013
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USACOE Permit Number: SAJ-2008-1645 (IP-LAE)
o Check here if information for additional permitted sites is attached.
Approved as 10 lonn & 8gal s iciancy
FWC Form AR01 (re.o1I08) -t.WOO.c~age 1 of4
Coli n Greene,
ARAiRtAnt Countv Attornev
ATTEST: >,_
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All APPLICANTS MUST SUBMIT RESPONSES TO THE FOllOWING AS ATTACHMENTS
CORRESPONDING TO THE INDICATED NUMBERS:
Project Site Selection and Environmental Assessment
1. A general location map using the most recent NOAA nautical chart showing:
a. The chart name, chart number, and date of chart;
b. The coastline adjacent to the proposed depioyment location;
c. The bearing and distance (in nautical miles) from a described navigational marker
or distinctive topographical feature (e.g. mouth of inlet) to the proposed deployment
location...... ............. ........ ........... ........... ...(a-c,requireddocumentatlon)
2, An accurate and legible site-specific map (recommended on 81/2 x 11 paper) of the
proposed deployment area showing:
a. Compass rose with a north arrow, scale, and legend;
b, Name of permitted site;
c. Dimensions (in feet) of the permitted site (length/width for polygons, radius for
circuiar sites);
d. Area of the permitted site in acres and/or square nautical miles;
e. Center and corner coordinates in latitude/longitude format as described in the Army
Corps of Engineers permit. If the original permit uses LORAN-C coordinates to
describe the site, the applicant must obtain GPS coordinates for the center and
corners of the site using a vessel equipped with both types of navigational
receivers. lORAN-C coordinates alone are not acceptable;
f Directional orientation of permitted site in relation to the compass rose;
g. Overlay of the permit corner coordinates with the most recent NOAA nautical chart
and compare the permit corner coordinates with the charted permit area. Discuss
any discrepancies between the NOAA charted site and the permit;
h. Minimum and maximum water depths (feet, MLW) for the permitted site;
i. All orevious oublic reef deolovments in the oermitted site and the orooosed
deolovment with a reference number for each;
j. A table (on a separate page) which lists by reference number the deployment date,
type, amount of materials, and coordinates in latitude/longitude for each prior
deployment and the proposed deployment in the permitted site.
k. The location of the closest natural habitats (e.g., hardbottom) to the deployment
site... . . ... ... ... ... ... ... ... ... ... . ........ ... ............ (a-k, required documentation)
3. The results and a discussion of a bottom survey for the proposed deployment site which
includes the date the survey was accomplished, the type of survey used (visual or
fathometer), an estimate of the total area surveyed (in square feet) and a description of the
sediments or occurrence of natural hard bottom and/or existing artificial reefs observed.
Provide confirmation that there is no natural hard bottom or seagrass habitat within 150 ft.
of the deployment site. Note: visual surveys by SCUBA are required at depths of 100 fsw
or less.......... . ... ......... ... ... ... ."......... "........ ... ...(up to four points)
4. An environmental assessment that justifies the project site based upon minimum
environmental impact. The environmental assessment should include a description of
potential onsite, offsite, and cumulative impacts of the proposed artificial reef construction
project on vegetation, threatened or endangered species, fisheries, wildlife, water quality,
and cultural resources...... ........... ,.......... .........(uptofivepoints)
5, A discussion of the availability of other relevant prior biological, or environmental data
associated with the proposed reef site or general reef vicinity... ....... ... ...(up to four points)
6, A discussion of the range of wave height, current velocity, temperature, salinity, visibility,
tidal range, and other physical oceanography conditions and how those factors may affect
the project... ........... ........... ........................ .......(up to five points)
7. Material Placement Report Forms for any previously unsubmitted non-FWCC funded public
reef projects completed during the last calendar year (as required by Federal Permit
conditions), listed by material type and deployment date..... .......(St.tute requirement)
8. The number of existing artificial reef deployments (materials) within a 0.25 nm radius of the
proposed project, Depict each deployment on the site-specific drawing required in number .-/
2(i) above (more points awarded for fewer deployments)........ ........... (up to four points) ~
FWC Form AROl (1/09)
Page 2 of 4
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Construction Grant Application
Project Objectives
9, Specific, well defined and measurable objectives to gauge the success of the
project......... ..... .................. ..(up to four poinls)
10. A plan to measure the success of project objective achievement ,.. ..,
... .(up to five points)
Project Design
11. A detailed description and discussion of the reef design and configuration, habitat
complexity, interstitial spaces, surface area, material placement and
positioning... .............. .......(uplolenpoinls)
12. A demonstration of the durability and stability of the reef material at the depth proposed for
placement based on prior field evaluations or stability analyses........... ... ........... (four poinls)
Project Planning and Management
13. A project timeline and construction schedule.
. . . .. (required documentation)
14, Number of staff and percentage of time available to undertake administrative and field
aspects of project, including subsequent monitoring and assessment .... .(up 10 five points)
15. A written artificial reef monitoring and assessment plan, if available.,. ., ..... .,.(up to five poinls)
16. A five year local artificial reef management plan which shows linkage with the proposed
project, if available.. ............. ........... .........,(uplofivepoints)
17, A demonstration of involvement with a marine advisory board with input on artificial reef
issues, if available. Include a listing of marine advisory board members, and a copy of the
most recent meeting minutes regarding the proposed project...... ............ ...... ....(two points) 0
18. One complete copy of each active ACOE and DEP permit with accompanying permit
conditions applicable to the project........... .....(permit requirement) fi/
Local Demand and Public Access
19. A demonstration of public support for the proposed artificial reef project, based upon
written letters or resolutions of support less than six months old............ .. ...(up to five points)
20. The presence of at least one navigable inlet access point within 20 nautical miles of the
project site (list the number 01)............ .................. ...... ..... ..(three poinls)
Material Transport and Ownership
21. A plan to address logistics, coordination, staging area availability, material location, and
material transport and handling... ..... ............................. .... (up to five paints)
22. Assurance of the availability of reef material for the proposed project, with an itemized list
describing the materials proposed to be deployed. ........... ..(three points)
23. Proof of ownership. For all proposed reef materials, indicate whether the reef material has
already been purchased or donated (including letter(s) of verification)... ....(permit requirement)
Project Practicality
24. An approximate estimate of handling and transportation cost per ton for secondary use
materials, and/or purchase, handling, and transportation cost per unit for pre-fabricated
materials. Discuss the extent to which the project is physically and economically feasible
based upon the project description and the requested project funding.....,. ... .(up 10 five points)
25. The percentage financial match of the project. Although providing cash match funds is not
required, the commitment to provide funds to help construct the proposed artificial reef will
be ranked in proportion to the percentage match of the project... .... ,., (up to four poinls)
FWC Form AR01 (1/09)
Page 3 of4
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Construction Grant Application
26, The applicant's total artificial reef construction/monitoring budget (excluding funds
requested from this grant) for the current calendar year including a description and
amounts of additional funding by funding source... ............... (information only, no points) F!!
Non-profit Eligibility Verification
27. Documentation of 501 (c)(3) tax status from the Internal Revenue Service,(Statute requirement)
28. Documentation of the corporation's By-laws and/or Articles of Incorporation which include
artificial reef monitoring and/or development as an objective,. ,..,.,. . (Statute requirement)
Procurement of Commodities or Contractual Services Verification
29. Documentation of the intended means which commodities or contractual services will be
procured, pursuant to the requirements of Section 287,057, Florida Statutes. For
Agreements in the amount of $25,000 or less, grantees will be required to obtain a
minimum of two written quotes for any subcontracts. For Agreements in excess of
$25,000, grantees will be required to publicly advertise and send bid specifications to a
minimum of five potential subcontractors. For any Agreement requesting the use a sole
source vendor, provide clear justification (in the response to this item) for Commission
review and approval .... . (Statute requirement)
THE FOLLOWING ADDITIONAL ITEMS WILL BE DETERMINED BY FWCC:
30, Overall quality of application preparation and accuracy.
. ...... (up to four points)
31. The project is an innovative project or designed to provide future monitoring
potential...... ........... ........... ................. (up to five points)
32. Estimated percent coverage of natural hardbottom in the multi-county area. More points allotted
to lesser coverage...... ..... ....(up to eight points)
33. Number of recreational boats 16 feet long or longer registered in the affected
County......... ....... .......... ,...........................................
.(up to five points)
34. Number of one-year resident and nonresident recreational fishing license holders in the affected
county..,...... ...... ...... ......... ..........., .... ..... (up to five points)
35. Number of charter/head boats in the affected county......
. ..(up to five points)
36. The applicant is located in an economically depressed rural coastal county,., .
.... ..(five points)
37, First time participation in the program by the applicant
.. ... (five points)
38, The applicant's historic ability to ensure timely project completion, and compliance with grant
agreement terms and conditions based upon the most recent grant agreement
performance... ............ ............. ..............(uptofivepoints)
FWC Form AR01 (1/09)
Page 4 of4
16D3
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Construction Grant Application