Backup Documents 03/24/2009 Item #16B11
16811
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. ()riginal documents should be hand delivered to the Board Office The completed routing slip and original
documents arc to be forwarded to the Board Office only aner the Board ha'i taken action on the item.)
ROUTING SLIP
Complete routing lines # I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exee tion of the Chairman's si nature, draw a line throll h routin lines # 1 thrall #4, com Iete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s) Office Initials Date
(List in routin order)
I. Scott Teach County Attorney's Office
2.
3.
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pmding Bee approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one ufthe addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the Bee Chairman 's ~ignature are 10 be delivered to the Bee office only after the Bee has acted to approve the
4.
----
5. Sue Filson, Executive Manager
Board of County Commissioners
item.)
Name of Primary Staff Salma Nabizad/Marlene Foard Phone Number 252-5877/252-4768
Contact
Agenda Date Item was March 24, 2009 Agenda Item Number 16BI I
Approved bv the BCC
Type of Document Grant Application Number of Original I
Attached Documents Attached
6. Minutes and Records
Clerk of Court's Office
Yes
(Initial)
N/A(Not
A licable)
I.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column. whichever is
a ro riate.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters. must be reviewed and signed
by the Office of the County Attorney, This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc, that have been fully exccuted by all parties except the BCC
Chairman and Clerk to the Board and ossibl State Officials,)
All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other arties exce tthe BCC Chairman and the Clerk to the Board
The Chairman's signature line date has been entered as the date ofBCC approval of the
document or the final ne otiated contract date whichever is a licable.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
si nature and initials are re uired.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Sue Filson in the BCC omcc within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the Bee's actions are nullified. Be aware of our deadlines!
The document was approved by the Bee on_3/24/09_(enter date) and all changes
made during the meeting have been incorporated in the attacbed document. Tbe
Count Attorne 's Office has reviewed the chao es, if a licable.
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I: Forms/ County Formsl Bee Formsl Original Documents Routing Slip WWS Origina19.03.04, RevIsed] .26.05, Revised 2.24.05
2.
3,
4,
5.
6,
16811
MEMORANDUM
Date:
April 3, 2009
To:
Marlene Foord, AICP
Grants Coordinator
From:
Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re:
Grant Application for Collier County Multi-Structure
Shutter Project
Attached you will find an original of the above referenced document
(Agenda Item # 16B11) which was approved by the Board of County
Commissioners on Tuesday, March 24, 2009.
If you should have any questions regarding this item, please feel free to call
me at 252-8411.
Thank you.
Attachments
Donna Fiala
District 1
Frank Halas
District 2
Tom Henning
District 3
Fred W. Coyle
District 4
Jim Coletta
District 5
rJ30anl o/YiO//;()j( Y;ofln~,! Yf;~/Jn/Jnf;.Y.H~~
3301 East Tamlami Trail. Naples. Florida 34112 - 4977
1239) 252-8097 . Fax (239) 252-3602
16811
March 24, 2009
Ms. Kathleen Marshall
Hazard Mitigation Grant Program
Division of Emergency Management
Mitigation Section
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Re: Hazard Mitigation Grant Program
Dear Ms. Marshall:
On behalf of Collier County, I am pleased to submit the enclosed grant application (one
original and three copies) to the State of Florida, Division of Emergency Management for
the Hazard Mi1igation Grant Program,
If the Collier Area Transit Operation Facility - Hurricane Shelter Installation Project is
selected for funding, Collier County is commilted to fulfilling all commitments made in
the grant application, including provision of the local match.
We look forward to working with you on this very important project for Collier County.
Since;7J
,/1
'.7~n.A:...-';
d-1-~
Donna Fiala
Chairman, Collier County Commissioner
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STATE OF FLORIDA HAZARD MITIGATION
GRANT PROGRAM
Collier County, Florida
Collier County Multi-Structure Shutter Project
April 6, 2009
FEMA-1785-DR-FL-Hurricane Fay
Table of Contents
State of Florida
Hazard Mitigation Grant Program
Collier County Florida
Collier County Multi-Structure Shutter Project
Transmittal Letter
Grant Application
Wind Retrofit Worksheets (for both Buildings in Transit Facilities)
Exhibits
A. Local Mitigation Strategy Endorsement Letter
B. Collier County Transit Facilities Map
C. Scope of Work/ Cost Estimate/ Product Specifications
D. Collier County Property Appraiser's Map
E. Flood Insurance Rate Map
F. Collier County Map
G. USGS Topo Map
H. Photos
I. Alternative Project - Estimated Budget / Costs
J. Distance from Coast! Miles Inland Map
K. Construction Date (from Property Appraisers)
L. Building Size/ Building Value / Contents Value
M. Building Budget and Number of People
N. Annual Maintenance Cost
O. Structural Analysis Report Letter
Application Completeness Checklist
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STATE OF FLORIDA - JOINT HAZARD MITIGATION GRANT PROGRAM &
FLOOD MITIGATION ASSISTANCE APPLICATION
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THIS SECTION FOR STATE USE ONLY
FEMA-1785-DR-FL
D Standard HMGP
D Standard FMA
D 5% Initiative Application
D Initial Submission or
D Application Complete
D Re- Submission
Support Documents
D Conforms wi State 409 Plan
D In Declared Area
D Statewide
Eligible Applicant
D State or Local Government
D Private Non-Profit (Tax 10 Received)
D Recognized Indian Tribe or Tribal Organization
Project Type(s)
D Wind
D Flood
D Other:
Community NFIP Status: (Check all that apply)
D Participating Community 10#:
D In Good Standing D Non-Participating D CRS
Reviewer Phone#:
Reviewer Fax#:
Reviewer E-Mail:
Date Application Received:
State Application 10:
State Reviewer:
Signature:
Date:
This application is for all Federal Emergency Management Agency (FEMA Region IV) Hazard Mitigation Grant Program (HMGP) and
Flood Mitigation Assistance (FMA) proposals, Please complete ALL sections and provide the documents requested, If you require
technical assistance with this application, please contact your State Emergency Management Division at (850) 912-5269.
A, To Fill Out This Application: Complete all sections, which correspond with the type of proposed project
General Application Sections: pp.I-5: All Applicants must compiete these sections
Environmental Review: pp, 6-9: All Applicants must complete these sections
Maintenance Agreement: p. 10: Any Applications involving public property, public ownership, or management of property
Acquisition Worksheet: pp,] J - J 3: Acquisition Projects only -- one worksheet per structure
Elevation Worksheet: pp,14- J 8: Elevation Projects only -- one worksheet per structure
Drainage Worksheet: pp, 19-21: Drainage Projects only
Wind Retrofit Worksheet: pp, 22-24: Wind retrofit projects only (HMGP only) -- one worksheet per structure
pp, 25-27: Wind retrofitlshelter projects only (HMGP only) -- one worksheet per structure
FEMA Fonn 90-49 (Request for Public Assistance): All Applicants must complete, if applicable,
HMGP/FMA Application Completeness Checklist: All applicants are recommended to complete
this checklist
Attachment A:
Attachment B:
B. Applicantlnformation
FEMA-1785-DR-FL DISASTER NAME: Tropical Storm Fay
Ex., FEMA-/609-DR-FL: Hurricane Wilma
Title / Brief Descriptive Project Summary: Collier Area Transit Ooeration Facilitv - Hurricane Shelter Installation
I, Applicant (Organization): Collier Countv Government
2, Applicant Type:
[8J State or Local Government 0 Recognized Native American Tribe D Private Non-Profit
3, County: Collier
4, State Legislative District: Florida CongressionaIOistrict(s): 14 House: 76 Senate: 37
5, Federal Tax LD, Number: 59-6000558
6, FIPS Code*: 021-99021-00 (*ifyour FIPS code is not known, please fill out FEMA Fonn 90-49 (Attachment A) so that the
Department may obtain a FJPS code for you)
7, National Flood Insurance Program (NFIP) Community Identification Number (this number can be obtained from the FIRM map
for your area): 120067
8, NFIP Community Rating System Class Number (FMA ONL V): N/A
9, NFIP Last Community Assistance Visit Date (FMA ONLY): N/A
10, Attach proof of current Flood Insurance Policy (FMA only), Flood Insurance Policy Number: N/A
Attach any continuations or additional items to this page
Form No, HMGP/FMA-OOI, Efr. 08/17107
STATE OF FLORIDA - JOINT HAZARD MITIGATION GRANT PROGRAM & l6 B 11
FLOOD MITIGATION ASSISTANCE APPLICATION
11. Point of Contact
~Ms, OMr. OMrs, First Name: Glama Last Name: Carter
Title: Principal Planner
Street Address: 2885 South Horseshoe Drive
City: Naples State: FL Zip Code: 34104
Telephone:239-252-5832 Fax: 239-252-3929
Email Address(ifavailable):GlamaCarter@colliereov.net
12, Application Prepared hy: ~Ms, OMr.
Title: Operations Coordinator Telephone:
OMrs, First Name: Salma Last: Nabizad
239-252-5877 Fax: 239-252-6659
13, Authorized Applicant Agent (pro%/authorizatlon authority required)
~Ms, OMr. OMrs, First Name: Donna Last Name: Fiala
Title: Chairman. Collier Countv Board of Countv Commissioners Telephone: 239-252-8097 Fax: 239-252-3602
Street Address: 330 I Tamia 'Trail E.
City: Naples State: Zip Code: 34 2
Signature: Date: f"'h<( {,--, ?-'-f . Zeo'l
.
14, All proposed projects should be included in the county's Local Mitigation Strategy (LMS).
Attach is a letter of endorsement for the project from the county's Local Mitigation Strategy Coordinator. ~ Yes 0 No
15, Has this project been submitted under a previous disaster event? lfso please provide the disaster number and project
number if available, No
AIIfI'Oy. u to form" lepllllflic""
~* ~ )~L
Section I. Project Description
A. Hazards to be Mitigated / Level of Protection
~
I.
Select the type of hazards the proposed project will mitigate:
o Flood ~ Wind 0 Storm surge 0 Other (list):
2.
Identify the type of proposed project:
o Elevation and retrofitting of residential or non-residential structure
o Acquisition and relocation 0 Acquisition and demolition
[8J Wind retrofit 0 Minor drainage project that reduces 10calized:~qodtl1g,.,
o Other (please explain) ~"i~l:l<$~ .h' to eM I'n
List the total number of persons that will be protected by the proposed project: up to 4.000 11l111ltwe CMlt-J.
3,
4,
Fill in the level of protection and the magnitude of event the proposed project will mitigate,
(e,g, 23 structures protected against the _____ year (I %) flood)
~ structure(s) protected against the ~ -year Flood (10, 25. 50,100, or 500 year)
-L structure(s) protected against...!!Jl mile per hour (mph) winds
5, Engineered projects only (e,g, Drainage Improvements, Erosion Control or other special project types, (Other
special project types include drainage and other engineered projects, These projects are unlike acquisition,
elevation or wind retrofits/shutters,)) Attach to this page ALL engineering calculations and design plans used to
determine the above level of protection.
6. Project will provide protection against the hazard(s) above for 15 or more years (i.e" what is the useful life of
the project)
Attach any continuations or additional items to this page
2
Form No, HMGP/FMA-OOl, Efr. 08/17/07
16811
B. Project Description, Scope of Work, and Protection Provided (Must be Completed in Detail)
Describe, in detail, the existing problem, the proposed project, and the scope of work, Explain how the proposed project will
solve the problem(s) and provide the level(s) of protection described in Part A, Also, if available. attach a vendor's estimate
and/or a contractor's bid for the scope of work. Please ensure that each proposed project is mitigation and not
maintenance.
Description of the existing problems-
o The CAT Facility is a vital hub utilized during pre-storm and post-storm preparation. The huilding hnuses
the CAT buses and is the base of this vital operation.
o The existing huildings were constructed in 1986. Florida Building Code was revised to prevent the
devastation realized in Sontheast Florida after Hurricane Andrew. This proposal will protect the building
from wind and damage from flying debris bringing the building to current code.
o The front structure contains offices for Collier Area Transit Operations as well as offices for the use of
prospective Transportation Disadvantaged (i.e.: blind, handicapped, etc.) recipients to complete their
applications and assessment of transportation needs.
. The rear structure contains maintenance bays for all of the fixed route and Para Transit buses as well as
storage of equipment, parts and tools necessary for the maintenance of the buses.
o If either structure is damaged it would be difficult to operate the Transit System.
o The Transit system is vital to residents during those critical days before a storm and the weeks that follow a
wind event, storm or hurricane.
o Residents depend on the transit system for their primary transportation back to their homes. Many residents
rely on the transit system as their only means for evacuation during these critical weather events.
o The Para Transit and Special Needs patients are transpnrted to their dialysis facilities and throughout
Collier County before and after a storm. The CA T Facility is the point of operation for this critical and life
saving service.
Describe the type(s) of protection that the proposed project will provide,
. The retrofitting of the structures will allow Collier County to maintain a functional transit system
immediately before and after a hurricane or severe weather.
o The hurricane protectinn system will provide additional wind resistance meeting all southwestern Florida
Building Code requirements.
o In addition to electric rolling shutters and securing the attic vents, if the facility should lose power after a
hurricane, 2 back up generators will be purchased to power the shutters. During past hurricane events where
the County has lost electricity, the back-up generators have been essential in opening garage doors and in
accessing equipment immediately after a storm event. Without generators, crews and operations are delayed
and those critical hours after a storm are lost.
o Without building protection catastrophic failure of the building can occur where the building roof can he
lifted and can cause the walls to fail. When this occnrs there is interior damage from water and wind.
Scope of Work (describe in detail. what you are planning to do)-
o The contractor shall supply and install sixty (60) Electric Rolling Shutters on the two (2) Buildings of the
Transportation Facilities Complex.
o The contractor shall install thirty-two (32) Electric Rolling Shutters on the Transportation Bnilding and
install twenty-eight (28) Electric Rnlling Shntters on the Fleet Building on the Windows and Doors of both
buildings. In addition, cover three (3) vents of the attic space of the Fleet bnilding.
o The contractor shall supply back-up generators to run the shutters for each of the buildings for the operation
of the shutters after a storm event.
Describe any other on-going or proposed projects in the area that may impact, positively or negatively the proposed HMGP
or FMA project-
o There are no other projects in the area that may impact the project.
Section II. Project Location (Fully describe the location of the proposed project.)
A. Site
I, Describe the physical location of this project. including street numbers (or neighborhoods) and zip codes; and if
available. please provide precise longitude and latitude coordinates for the site utilizing a hand-held global
positioning system (GPS) unit or the equivalent: 8300 Radio Road, Nanles, FL 34104
2, Title Holder: Collier Countv
Attach any continuations or additional items to this page
3
Form No, HMGP/FMA-OOI, Eft'. 08117/07
16811
3. Is the project site seaward of the Coastal Construction Control Line (CCCL)" DYES
IZlNO
4, Provide the number of each structure type (listed below) in the project area that will be affected by the project.
That is, all structures in project area,
D Residential property: _ IZl Businesses/commercial property: 2
D Public buildings: D Schools/hospitals/houses of worship:
D Other: _
B. Flood Insurance Rate Map (FIRM) showing Project Site
IZl Attach two (2) copies of the FIRM map, a copy ofthe panel information from the FIRM, and. if available. the
Floodway Map, FIRM maps are required/or Ihis applicalion (ifpublished/or your area). Also, all aI/ached
maps must have Ihe projecl sile and slruclures clearly marked on Ihe map, FIRMs are typically available from
your local floodplain administrator who may be located in a planning, zoning, or engineering office, Maps can also
be ordered from the Map Service Center at 1-800-358-9616, For more infonnation about FIRMs, contact your local
agencies or visit the FIRM site on the FEMA Web-page at http://www,fema.l!ov/homeIMSC/hardcopv.htm
Using the FIRM. determine the flood zone(s) of the project site (Check all zones in the project area).
(see FIRM legend for flood zone explanations) (A Zone must be identified)
0 VE or V 1-30 0 AE or AI-3D
0 AO or AH 0 A (no base flood elevation given)
D B or X (shaded) IZl C or X (unshaded) See exhibit 'E'
0 Floodway
0 Coastal Barrier Resource Act (CBRA) Zone (Federal regulations strictly limit Federal funding for projects in
this Zone; please coordinate with your state agency before submitting an application for a CBRA Zone project),
0 If the FIRM Map for your area is not published, please attach a copy of the Flood Hazard Boundary Map
(FHBM) for your area, with the project site and structures cIeariy marked on the map,
Attach any continuations or additional items to this page
4
Fonn No, HMGP/FMA-OOI. Elf, 08/1 7/07
Co City or County Map with Project Site aud Photographs
16811
[g] Attach a copy of a city or county scale map (large enough to show the entire project area) with the project site and
structures marked on the map,
[g] Attach a USGS I :24,000 Tapa map with project site clearly marked on the map,
o For acquisition or elevation projects, include copy of Parcel Map (Tax Map. Property Identification Map. etc,) showi,
each property to be acquired, The map should include the Tax ID numbers for each parcel, if possible,
[g] Attach photographs (at a minimum 2 photographs) for each project site per application, The photographs should be
representative of the project area, including any relevant streams, creeks, rivers, etc, and drainage areas. which affectt
project site or will be affected by the project. For each structure, please include the following angles: rront, back and
both sides,
Section HI.
Bndget/Costs
In this section, provide detaiis of all the estimated costs of the project. As this infonnation is used for the Benefit-Cost Analysis,
reasonable cost estimates are essential. Since project administrative costs are calculated on a sliding scale, do not include them in the
budget. Also, do not include contingency costs in the budget. Avoid the use of lump sum costs,
A. Materials
Item Dimension Ouanti/v Cost ner Unit Cost
See Attached (Exhibit C\
~\aterlal LOst of Shutter (Exhibit (Exhibit C\ 60 IExhibit C\ $129689,25
Generator Cost {Exhibit C\ (Exhihit C\ 2 2498 $4996.00
B. Labor (Include equipment costs -- please indicate all "soft" or in-kind matches)
D H
eserintion ours Rate Cost
Rolling Shutter installation 945 Hrs $14.97 $14,158.71
Generator installation 8 Hrs. $375.00 $3.000.00
Principal Planner (in-kind) 4 Hrs. $515.63 $2.uo,.'u
Administrative Assistant (in-kind) 4 Hrs. $281.25 >T,n,.uu
C. Fees Paid Include any other costs associated wi1h the project.
Descrintion of Task
Hours
Rate
Cost
Total Estimated Project Cost $155.031.50
D. Funding Sources (round figures to the nearest dollar)
Attach any continuations or additional items to this page
5
Form No, HMGP/FMA-OOI. Efr. 08117/07
The maximum FEMA sharefor HMGPIFMA projects is 75%, The other 25% can be made up of State and Loclu6s B.ve1 aJ.
kind services. Moreover, the FMA program requires thallhe maximum in-kind match be no more than 12,5% of the total proje~ costs,
HMGPIFMA funds may be packaged with other Federal funds, but other Federal funds (except for Federal funds which lose their
Federal identity at the State level - such as CDBG. ARS. HOME) may not be used for the State or Local match,
Estimated FEMA Share
$116.274,00
75% of Total (maximum of 75%)
Non-Federal Share
Estimated Local Share
$35.570,00
$3.188,00
23% of Total (Cash)
;t% of Total (In-kind')
$
_% of Total (Project Global Match")
Other Agency Share
$-
_010 of Total
(Identify Other Non-Federal Agency and availability date: _)
Total Funding sources from above
$155.032
100Total % (should equal 100%)
"'Identify proposed eligible activities directly related to project to be considered for In-kind services. (Note on Page 4 Section B)
""'Separate project application must be submitted for each project (Global) Match project.
E. Project Milestones/Schedule of Work
List the major milestones in this project by providing an estimated time-line for the critical activities not to exceed a period of 3 years
for perfonnance, (e.g. Designing, Engineering, Permilling, etc.)
Milestone
Number of Davs to Camolete
[Ex., Demolition of 6 structures and removal of debris 14 daysl
State Contractin2 Process 6 months
Application Approval 2 weeks
En2ineerin2 2 months
Contractine 2 months
Retrolittine/Construction Comnletion I month
Weather delavs 3 months
State Finallnsnection 3 months
State Closeout Process 3 months
Attach any continuations or additional items to this page
6
Fonn No, HMGPIFMA-OOI, Efr. 08117107
Section IV.
Environmental Review and Historic Preservation Compliance
(NOTE: This application cannot be processed if this section is not completed.)
16811
Because the HMGP/FMA are federally funded programs, all projects are required to undergo an environmental and historic preservation
review as part of the grant application process, Moreover. all projects must comply with the National Environmental Policy Act
(NEPA) and associated Federal, State, Tribal. and Local statutes to obtain funding, NO WORK can be done prior to the NEPA
review process. lfwork is done on your proposed project before the NEPA review is completed, it will NOT be eligible for
Federal funding.
I. The following information is required for the Environmental and Historic Preservation review:
All projects must have adequate documentation to determine if the proposed project complies with NEPA and associated statutes, The
State Environmental StajJprovide comprehensive NEPA technical assistance for Applicants. with their consent, to complete the NEPA
review. The type and quantity of NEPA documents required to make this determination varies depending upon the project's size,
location, and complexity. However, at a minimum, please provide the applicable documentation from this section to facilitate the
NEPA compliance process,
[8] Detailed project description, scope of work, and budget/costs (Section I (p, 2) and Section 11\ (p, 5) of this application),
~ Project area maps (Section II, part B & C of this application (pp, 3-4)),
~ Project area/structure photographs (Section II. part C of this application (p. 4)),
o Preliminary project plans, N/A
~ Project alternatives description and impacts (Section IV of the application (pp, 6-8)),
~ Please complete the applicable project worksheets, Dates of construction are required for all structures,
o Provide any applicable infonnation or documentation referenced on the Information and Documentation Requirements by
Project Type (page 9 of this application),
2, Alternative Actions
The NEPA process requires that at least two alternative actions be considered that address the same problem/issue as the
proposed project. In this section, list two feasible alternative projects to mitigate the hazards faced in the project area, One
alternative is the "No Action Alternative".
1. No Action Alternative
Discuss the impacts on the project area ifno action is taken.
All buildings will remain vulnerable to weather and are at risk of being unusable if damaged by severe storms, If the facility is
damaged during a hurricane. the Para Transit and CAT operations will require relocation to a temporary site and a longer
remobilization if the primary structure sustains damage,
Attach any continuations or additional items to this page
7
Form No, HMGP/FMA-OOI, EfT. 08/17/07
16811
Section IV. Environmental Review;
continued
(NOTE: This application CANNOT be processed if this section is not completed.)
Alternative
Actions,
2. Other Feasible Alternative
Discuss a feasible alternative to the proposed project. This could be an entirely different mitigation method or a significant
modification to the design of the current proposed project. Complete all of parts a-e (below) and include engineering details
(if applicable),
a. Project Description for the Alternative
Describe. in detail, the alternative project. Also, explain how the alternative project will solve the problem(s) and/or
provide protection from the hazard(s),
I" Alternative: Alternative to hurricane wind resistant shutters would be to install a product called Armor Screens
which is a Flexible Wind Abatement System, In order to provide current hurricane protection, thirty-two (32) Bay over
head doors would require installment on the maintenance building which is referred to as 2" building in each
proposal. The Flexible Wind Abatement system is installed using a direct mounting system without channels or tracks.
Although this option is cost saving during the initial purchase it requires more man hours for the installation and
removal each time there is a stom since it needs to be manually assembled and disassembled, The shutters will need
to be stored when not in use and there are more chances/risks of damage or misplacement of parts, Employees will
need to be trained to install and un install these shutters, In the case of an actual stom event, employees will have to be
available before and after a storm event to install and remove Abatement System, The Flexible Wind Abatement
System can only be used on the overhead doors of the 2" building (Fleet Building),
2nd Alternative: An alternative to hurricane wind resistant shutters for the (2) buildings would be to replace all windows and doors
with hurricane glass. Hurricane glass Of impact resistant windows provides maximum protection but would require removal and
replacement of the existing windows. One of the most stringent of the requirements, the South Florida Building Code, has been
concerned over the increase in the number and force of hurricanes in recent years. Bcginning in July, 2001, the South Florida
Building Code required that every exterior opening in a house be protectcd against flying debris either by shutters or impact
resistant windows. Also, according to the code, the window glazing must remain intact after the impact. The high impact windows
are 3 times the cost of the alternative proposed for this application.
b. Project Location of the Alternative (describe briefly)
o Attach a map or diagram showing the alternative site in relation to the proposed project site
o Photographs (2 copies) of alternative site
No change in location.
c, Scope of Work for Alternative Project
Section IV.
Environmental Review;
Alternative Actions, continued
d. Impacts of Alternative Project
Below, discuss the impact of this alternative on the project area. Include comments on these issues as appropriate:
Environmental Justice, Endangered Species, Wetlands, Hydrology (Upstream and Downstream surface water
Impacts), Floodplain/Floodway, Historic Preservation and Hazardous Materials,
The proposed project will not cause adverse impacts to local traffic patterns, property access, community
cohesiveness, planned community growth, land use patterns, air, wetland, noise, water quality, endangered and
threatened species and their critical habitat. No propenies will be acquired, Propenies protected under Section 106
HPA are not affected. Nor does the project adversely affect wetlands, hydrology, and floodplain existing within the
limits of the project. There are no hazardous materials generated from this project. The building is not considered
historic or within a historic district, therefore, there is no impact. There will be an impact to the lower income citizens
of Collier County that rely on Collier Area Transit as their primary means of transportation for employment and
evacuation to and from shelters before and after a hurricane event. Not providing a secured base of operation would
jeopardize the ability of these lower income residents to find transportation after a critical hurricane.
Attach any continuations or additional items to this page
8
Form No, HMGP/FMA-OOI. Efr. 08117/07
e.
Estimated Budget/Costs for Alternative Project
16Bll
In this section, provide detaiis of all the estimated costs of the aiternative project (round figures to the nearest dollar). A lump
sum budget is acceptable.
1. Materials
Item
rmor creeD
Stra Shutters
Cost
2. Labor (Include equipment costs -- please indicate all "soft" or in-kind matches)
Descrintion
Hours
Rate
Cost
3. Fees Paid Include any other costs associated with the project.
Descrintion o(Task
Hours
Rate
Cost
Total Estimated Project Cost $_55,110.00_
Attach any continuations or additional items to this page
9
Form No, HMGP/FMA-OOJ, Erf 08117/07
16B11
HMGP/FMA ENVIRONMENTAL REVIEW
Information and Documentation Requirements by Project Type
Retrofits to Existing Facilities/Structures
Elevations
Acquisitions with Demolition
./ Dates of Construction
./ Concurrence from State Historic Preservation Officer if structure is 50 years or
older or if work to be done is outside the existing footprint.
Drainage Improvements
./ Engineering plans/drawings
./ Penn it or Exemption letter to address any modifications to water bodies and
wetlands
o Department of Environmental Protection
o Water Management District
o V,S. Anny Corps of Engineers
./ Letter from State Historic Preservation Office addressing archeological impacts.
./ Concurrence from V,S. Fish and Wildlife addressing any impacts to wildlife,
particularly endangered and threatened species and their habitats.
./ (fthe project is in coastal area. attach a letter from the National Marine Fisheries
Service addressing impacts to marine resources,
./ Concurrence from Natural Resource Conservation Service if project is located
outside city limits and may impact prime or unique fannland.
Note: This is a general guideline for most projects. However, there will be exceptions.
Consult with environmental staff on project types not listed.
10
16811
Section V.
Maintenance Agreement
All applicants whose proposed project involves the retrofit or modification of existing
public property or whose proposed project would result in the public ownership or
management of property, structures, or facilities, must first sign the following
agreement prior to submitting their application to FEMA.
(NOTE: Those applicants whose project only involves the retrofitting.' elevation, or
other modification to private property where the ownership will remam private after
project completion DO NOT have to complete this form.)
The County of Collier, State of Florida, hereby agrees that
(City, Town, County)
if it receives any Federal aid as a result ofthe attached project application. it will accept
responsibility, at its own expense if necessary, for the routine maintenance of any real
property, structures. or facilities acquired or constructed as a result of such Federal aid.
Routine maintenance shall include, but not be limited to, such responsibilities as
keeping vacant land clear of debris, garbage, and vermin; keeping stream channels,
culverts, and stonn drains clear of obstructions and debris; and keeping detention ponds
free of debris, trees, and woody growth.
The pUI'J?ose of this agreement is to make clear the Subgrantee's maintenance
responsIbilities following project award and to show the Subgrantee's acceptance of
these responsibilities. It does not replace, supercede, or add to any other maintenance
responsibilities imposed by Federal law or regulation and which are in force on the date
of project award,
Signed by Donna Fiala the duly authorized representative
(printed or typed name of signing off/cia!)
Chairman,
(title)
this 24th (day) of March (month), 2009 (year),
Signature'
/o~ ~4-~.
'Please note: The above signature must be by an individual with legal signing
authority for the respective local government or county (e.g., the Chairperson,
Board of County Commissioners or the County Manager, etc.)
II
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Wind Retrofit Worksheet - HMGP only WIND RETROFIT PROJECTS{& fJ 11
Please fill out this worksheet completely, A separate worksheet is required for each structure to be wind retrofitted,
[SJ Attach photngraphs (two copies) of each side (North, South, East and West) of the huilding to be retrofitted. Try to
Pbotos should have a clear and unobstructed view of each side of the building. Sequential frames should overlap to
get an overall layout of the structure and show all openings (see note 12 on Notes)
D Provide evidence IlIalllle slluller system complie" willlllle /lfillmi Dade County or Floridll Buildin!: Code Specificalion". Tile
besl evidence oflhi., is a cerlificale i,>sued by IlIe Miami Dade County Building Depllrtmenl or F10ridll Building Code stating
thllt Ihe propoud "lIuller product' hllve been tested, IIpproved, and comply with Ihe Miami Dade County or Florida Building
Code and also wilh the Local Codes & Slandard" for tl,e soec/fic location. Non-certified shutters or oroducts can 'I be used.
I A. Project Information I
(I) Building Name Collier Area Transit Facility
(2) Address 8300 Radio Road
(3) City, State and Zip Naples, FL 34104
(4) Owner/Applicant Collier County Government
(5) Contact Person Glama Carter
(6) Disaster Number 1785
(7) Project Number
(8) Application Date
(9) Analyst
I B. Building Data I
(I) Select Building Category o Wood Frame Single Family (Bldg 1-2), (WSF1)-: These buildings are typical of old wood frame single-
See Note # (1) on Notes family homes. ] /2-510ry dwellings marginally engineered or non-engineered. Designed or constructed prior to wind
desil1n renUlrements. These buildinl1s have asnhalt single roofs with attached I!aral!e. Soecifv roof lleometrv
D Manufactured Housing (Bldg 5-9), (MHPHUD/MH76HUDIMH94HUD): These Manufactured Housing
units represent 3 types of structures based on regulatory requirements governing their design; pre.1976
Manufactured units, 1976-1994 manufactured units and post.1994 manufactured units.
D Fire Stations (Bldg 26.28) (WSF2/MSF2l - These buildings are ].2 story fire stations with both apparatus
bay.areas with larg~ overhead d?ors .~n~~offi~e/barracks/supp~rt areas. Typical ?f older buildings marginally
D Masonry Industrial (Bldg 33-34), (MLRl) - These buildings are typical of URM and RM structures. Typical
of large department store. May be designed by Engineer prior to wind design requirements guidelines. SpecifY
structure type ( masonry, concrete or steel) and roof covering (BUR or SPM).
r8J Commercial (Bldg 35-48), (MECBM/SECBL/SECBM) Typical of multistory concrete or steel frame
buildings or fully reinforced masonry and reinforced concrete structures. 2 to 4 story office buildings and hospitals,
deigned to ASCE 7-88 or later revision specs. Specify structure type and roof covering same as above.
D Other - (Select from Table I Instruction for FEMA Wind Hazard Damage Function manual vl.I.Apri12006)
(2) Building Site (Miles Inland) New module default \alw.: ()f Illllle See Note # (2 Jon Notes
7 Miles (Zip - 34104) Exhibit "J'
(3) Number of Stories Above Grade 2 stories (Exhibit 'H'\
(4) Construction Date i Provide support documentation; Letter !Tom Engineer, Archllect, Building Official or Property Appraiser Report
I
i t986 (Exhibit 'K&L')
,
(5) Historic Building Controls i N/A
(6) New: A structural Analysis Report i ~ ~t~ctural ~nal~is report frgm l\ sFouct~ral en~eer indic3t~R all su>>ctural vulnerabilities and which parts of the
I U11 mg nee to structura y rem orce must provide. ee note (13) on Notes. (Exhibit '0')
Wind Retrofit Worksheet - HMGP onl
WIND RETROFIT PROJECTS L6. B
1
D. Buildin Value
I C. Building Size and Use I
(1) Total Floor Area (SF) Provide support documentation; Letter from En!,.>1neer, Architect or Building Official; Copy of
sketch with the Area, Property Appraiser Report showing actual Total Square Feet
See Note #- ( 3 ) on Noles
30.672 Sq. Ft. (Exhibit' K')
(2) Area Occupied by Owner or PubliclNon-Profit Agencies I" Bldg - 6,622 Sq. Ft. & 2"d Bldg = 24,050 Sq. Ft.
(I) Buiiding Replacement Value PrOVIde supponing documentation for Building Replacement Value. It can be from the Local
building inspector, contractor, builder or constmction company architect or builder engineer. See
Note #- ( 4 ) on Notes
$8,349,600.00 (Exhibit' L ')
I E. Building Contents I
(I) Contents Description Offices, office furniture, office equipment, training equipment for
CA T Personal, CAT Buses, Para transit Buses, fleet equipment,
landscaping equipment, documents etc.
(2) Total Value of Contents Provide list of the equipment. furniture, etc in dollars if the contents are more than 30% of
Building Replacement Value (FEMA defaults). Insurance Policy Documents are acceptable
See Note # ( 5 ) on NOles
$2,504,880.00 (FEMA default)
I F. Displacement Costs Due to Wind I
(I) Rental Cost of Temporary Building Space ($/sf/month) Provide support documentation if it is more than $1/SF/Month,$500/month,$500imonth (FEMA
defalLit). A similar building rental cost in the same area is acceptable See Note # ( 6 ) on Notes.
$30,672.00 ($I/sf/month) FEMA default
I G. Value of Public Non-Profit Service I
(1) Description of Services Provided Indil.:ale type of service provldcd Lx. El11ergcne~, Security_ Educational Services, Ftc
See Note # ( 7 ) on Notes.
Public Transit Facility. (Transit Operations Center)
(2) Annual Budget of Public Non-Profit Agencies Provide support documentation, copy of the Annual Budget for the current fiscal year and make
sure is related ONLY to the operation of the specific building to be retrofitted, nol for the entire
department, city or county_ See Note # ( 8 on Notes.
$155,000.00 (Exhihit'M')
I H. Mitigation Project Data I
(I) Project Description Ikso.:ribe the PW)l.'ct b,_ In.stallmioll ,lfShll\lers III ,111 IVII1JOWS, d<l()rs. bay dOlors, vents.
)ollvers. skylights. ]--10.: See Note # (9) on Notes.
- Supply and install sixty (60) Electric Rolling Shutters on the two
(2) buildings of Transportation Facilities Complex and install
twenty-eight (28) Electric Rolling Shutters on the Fleet Building on
the Windows and Doors of both buildings. Cover three (3) vents of
the attic space of the Fleet building.
- Supply back-up generators to run the shutters for each of the
buildings.
(2) Project Useful Life (Years) For Shutter: ifit is more than 15 years it is necessary!O provide support documentation, letter
from the vendor assuring the Shutter Useful Life See Note II ( [0 ) on Notes.
FEMA Default (15 years) or more.
(3) Mitigation Project Costs $155,032.00 (Exhibit 'C')
(4) Base Year of Costs $155,032.00
H. Mitigation Project Data
1
(5) Annual Maintenance Costs ($/year)
Provide support documentation for Annual Maintenance. See Note # (II) on Notes
$6,458.00 (Optional) Exhibit 'N'
Wind Retrofit Worksheet - HMGP only
WIND RETROFIT PROJECTS ONL Y
Notes:
1, For Building Categories use Instruction Manual for FEMA Wind-Hazard Damage Function Software Version 1.1.0 (April
2006) Table # 1 Pages 6&7, Include photos or building drawings. tax records or property appraiser document.
2, Provide the zip code, which is used to determine the wind speeds.
3. For the Building Size (area to be protected), include property appraiser documentation, engineer or building official
document, homeowner tax records, survey. building drawings or any official document that shows the building size and area.
4. For the Building Replacement Value (BRV), provide insurance record. letter from local building inspector or residential
builder. contractor or construction company architect or building engineer or property appraiser document that shows the
specified value. Standard references such as Marshall & Swift Residential Cost Handbook, RS Means and Means Square
foot Cost guide are acceptable sources of documentation.
5, For Building Contents, use FEMA Default 000% ofthe Building Replacement Value (BRV), If the content is more that
30% of Building Replacement Value (BRV). then include an insurance record, or as itemized list signed by appropriate
person from Finance Department. Ifit is a residential property include receipts, appraisal. estimates based on current market
prices.
6, For Displacement Cost (Rental Cost of Temporary Building Space) use FEMA default of
$I,OO/sf/month.$500/month,$500/moth or provide documentation if a different value is used. A similar building rental cost
in the area is acceptable.
7. For Description of Services Provided; indicates what type of service (Emergency. Security, Educational. Public, Library,
Water Treatment Services, etc).
8. For Annual Budget, use a line item operations budget from appropriate official such as the applicant's accountant, finance
department, etc. Spreadsheet is accepted if signed by the appropriate official.
9. For the Project Description. describe the project and indicate number of openings. include all openings: windows, doors, bay
doors, vents, louvers, skylights. (required to protect the complete envelope of the structure). Also include the retrofit of any
exterior equipment such as HV AC units, or window A/C units, propane gas tanks, etc. which need to be bolted / strapped to
the slab. wall or roof.
10. For the Project Useful Life, use FEMA defaults. (15 years) for shutters and (30 years) for roof. Use documentation from the
vendor for anything more that the default values.
II. For Annual Maintenance please provide supporting documentation such as a letter from the vendor or engineer, Be aware
that under "HMGP" FEMA will not pay Annual Maintenance.
12. All pictures should be identified as to building number, address. side of building (N,S.E, or W), and correlated to itemized
vendor listing (ex, Windows / opening # I on page 1 of vendor estimate.)
13. The structural analysis report must include an adequate survey of all the building's potential vulnerabilities in order to
determine the project's effectiveness. An effective mitigation action against hurricane-induced damage to the building
envelope must consider all the components ofthe building envelope. The protection of specific components, such as glazing,
is not effective as long as other building envelope components remain vulnerable to wind forces and windbome debris
impact.
All this information is necessary in order to expedite the review and recommendation process of the Projects.