Loading...
Backup Documents 03/24/2009 Item #16B 7 ORIGINAL DOCUMENTS CHECKLIST & ROUTIi~&17 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. Original documents should he hand delivered (0 the Board (lJficc rhe completed rOllting slip aml original documents arc to be forwarded to the Board (Hticc only afh'r thl: Board has lukcn actiun on the item.} ROUTING SLIP Complete routing lines #] through #4 as appropriate for additional Sif:,'lHltures, dates, and/or inlorm::tlion needed If the document is already complete with the excention of the Chairman's siQnatun.:, draw a line through routin2: lines #1 throul!h #4, comnlcte the checklist, and forward to Sue Filson line #5\ Route to Addressee(s) omCC luitials Date (List in routine: order) 1. 2. I--- 3. ---- 4. Scott R. Teach, Deputy County Attorney County Attorney 51/[ 03/24/09 5. Sue Filson, Executive Manager OMS 6. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION (The primary contact is the holder orthe original document pending BeC approval. Normally the primary contact is the person who created/prepared the executive summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact stall for additional or missing information. All original documents needing the nee Chairman's signature are to be delivered to the BCe olliee only after the BCe has acted to approve the item) Name of Primary Staff G1ama Carter Phone Number 252-5832 Contact Agenda Date Item was 03/24/09 Agenda Item Number 16-B-7 Aooroved by the BCC Type of Document Federal Transit Agency 5311 Grant R~oluti()n & Number of Original 1 Resolution Attached Application '2t1J q-lt Documents Attached 1 Aoolication INSTRUCTIONS & CHECKLIST Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is appropriate. 1. Original document has been signed/initialed for legal sufficiency_ (All documents to be signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. This includes signature pages from ordinances. resolutions, etc. signed by the County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials. ) All handwritten strike-through and revisions have been mitialed by the County Attorney's Office and all other artics exce t the BeC Chairman and the Clerk to the Board The Chairman '5 signature line datc has been entered as the date of BCC approval of the document or the final nc otiated contract date whichever is ap licable. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. In most cases (some contracts are an exception), the original document and this routing slip should be providcd to Sue Filson in the BCC office within 24 hours of BCe approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlincs! The document was approved by the BCe on March 24. 2009 and all changes made during the meeting have been incorporated in the attached document. The Connty Attorney's Office has reviewed the chan es, if a Iicable. Yes (Initial) SRT N/A(Not A licable) 2. 3 4. 5. 6. N/A SRT SRT N/A SRT I: Forms! County Forms! Bee Formsi Original Documt:nts Routing Slip WWS Original 9.03.04. Revised 1.26.05, Revised 2.24.05 <<matter_nurnbem/<<document. number)) MEMORANDUM Date: March 26, 2009 To: Glama Carter, Principal Planner-CAT From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: Federal Transit Agency Section 5311 Grant Enclosed please find one original document as referenced above, (Agenda Item #16B7), approved by the Board on Tuesday, March 24,2009. Please forward the fully executed document referenced above to the Minutes and Records Department to be kept in the Boards official records. If you should have any questions, please contact our department at 252-7240. Thank you. 168\ 7 16 B ' ~7 RESOLUTION NO. 2009-69 A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA, AUTHORIZING THE CHAIRMAN TO APPLY FOR A FEDERAL TRANSIT AGENCY SECTION 5311 GRANT, TO REVISE AND EXECUTE ANY REQUIRED DOCUMENTATION, AND TO ACCEPT, ON BEHALF OF THE COUNTY, ANY SUCH GRANT A WARDED. WHEREAS, 49 U.S.C. ~ 5311 authorizes the Secretary of Transportation to make grants and loans to local government authorities such as Collier County to help provide rural transit services; and WHEREAS, each year, through an application process administered by the Florida Department of Transportation, Collier Area Transit has obtained funds that are used for providing rural transportation services to the residents of Collier County; and WHEREAS, the Board of County Commissioners of Collier County, Florida, has authority to apply for and accept grants from the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes, and by the Federal Transit Administration Act of 1964, as amended. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Collier County, Florida, that: 1. The Chairman is hereby authorized to revise and execute any and all documents necessary to apply for the Federal Transit Administration Section 5311 Grant, including executing the Section 5333 (b) Assurance, a copy of which documentations are attached hereto, to approve any budget amendments necessary to receive these funds, and to accept these funds on behalf of the County. 2. Any decision to terminate or otherwise not accept the Grant shall first require approval by the Board of County Commissioners as an agenda item. 3. This Resolution shall be effective immediately upon signature by the Chairman. This Resolution adopted after motion, second, and majority vote favoring same, this 24th day of March,2009. DATED:. "I ATTjilST: . I, " D~HJ; E: BROC~ Clerk "." "".,.to,a.. .t9l'1tW't 0111. d legal sufficiency: Sco R. Teach, Deputy County Attorney 16B '7 ~; BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA By ~~. d...~ Donna Fia a, Chairman Ilem# \(P~1 Agenda 31~,Jllq Dale ~ 1. f6> lr~ APPLIES TO APPLICANTS FOR CAPITAL STIMULUS ASSISTANCE Checklist for Application Completeness Name of Applicant: Collier County Board of County Commissioners Check one: New Applicant Recurring Applicant X The following must be included in the Application for Section 5311 Capital Assistance in the order listed. .../' This checklist ./ Applicant's cover letter and 2 copies of the governing board's Resolution V Application for Federal Assistance (Form 424, Code 20.509) V Forms C-1 and C-2 (Operating and Administrative Expenses & Revenues) .,/ Form C-3 (Current Vehicle and Transportation Equipment Inventory) ../ Form C-4 (Capital Request) V Exhibit A-1: Fact Sheet V Exhibit B: Proposed Project Description ./ Exhibit C: Public Hearing and Publisher's Affidavit (public agencies only) J Exhibit D: Single Audit Act, and a copy of the latest audit, if applicabie t!JA Exhibit D-1: Certification of Exemption from Single Audit Act, if applicable .; Exhibit E: Federal Certifications and Assurances "!J1 Exhibit F: Certification of Equivalent Service (if grant is for non-accessible vehicles) J Exhibit G: Applicant Certification and Assurance to FDOT V Exhibit H: FTA Section 5333(b) Assurance fJ 1ft Exhibit I: Protection of the Environment (if grant is for facilities) Additional documents required from New Applicants: v Exhibit A: Current System Description 26 Co~eT County -- ~- - Transportation Services Division 168J 7 $ , March 6, 2009 Ms. Jan Parham Florida Department of Transportation Post Office Box 1249 Bartow, FL 33830-1249 RE: 5311 FY 09 ARRA Grant Application Submittal Dear Ms. Parham: Collier County Board of County Commissioners submits this draft Application for Section 5311 ARRA Program Capital Stimulus Program Grant and agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof, as itemized in the Checklist for Application Completeness. This Application is submitted on this 6th day of March, 2009 with two original resolutions authorizing the Chainnan of the Board of County Commissioners to sign and execute this application and any other supporting documentation. All appropriate signatures on these documents will be obtained and will be forwarded to you immediately after. Thank you for your assistance in this matter. Sincerely, ~P~"" Alternative Transportation Modes Collier County Enclosures cc: Michelle E. Arnold, Alternative Transportation Modes Director Norman Feder, Transportation Administrator Therese Stanley, Operations Support Manager o TransportatJOO Serv<es Ol~slon . 2885 South Horseshoe Onve . Naples FlOrida 34104 . 239.252.8192 . FAX 239.252.2726 APPLICATION FOR FEDERAL ASSISTANCE 168 7 .., \'f Version 7/03 2. DATE SUBMITTED 03-09-09 3. DATE RECEIVED BY STATE State Application Identifier 1. TYPE OF SUBMISSION: Application Pre-application I:J Construction !5 Construction 1171 Non-Constr"ction or Non-Construction 5. APPLICANT INFORMATION Legal Name: Collier County Board of County Commissioners Organizational DUNS: Applicant Identifier 4. DATE RECEIVED BY FEDERAL AGENCY I Federal Identifier g. TOTAL 315,091 0 Yes If "Yes" attach an explanation. 1lI No 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLlCATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE I"TTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Authoriz R resentative Prefix I first Name Ms. I Donna Last Name _ Fiala " . Title ~II I Chairwoman of the Collier County Board of Collh" lJommiiSJiicnWs _ . Signature of Authorized Representative ~ LJ . . . ~ . '. _ ...-r I .... //. Previous Edition Usable ..-,. J l/;, i\ Address: Street: 2885 S. Horseshoe Dr. City: Naples County: Collier State FL Country: USA 6. EMPLOYER IDENTIFICATION NUMBER (EIN): Zip Code 34104 @][2]-@]@][Q][Q]@][]@] 8. TYPE OF APPLICATION: U New rl Continuation If Revision, enter appropriate letter(s) in box(es) (See back of form for description of letters.) r- Revision D [] Other (specify) 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: @JLo]-[][o]~ TITLE (Name of Program): Nonurbanized Area Formula Program 12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.): Community of Immokalee, Naples, Everglades City, Marco Island, Collier County 13, PROPOSED PROJECT Start Date: 6-15-09 15. ESTIMATED FUNDING: I Ending Date: a. Federal ~ 315.091 b. Applicant c. State o d. Local o o . o O. e. Other 1. Program Income Authorized for Local Reoroduction Oroanizational Unit: Department: Alternative Transportation Modes Division: Collier County Transportation Name and telephone number of person to be contacted on matters involvina this aDDlication (aive area code) Prefix: First Name: Ms. Michelle Middle Name E Last Name Arnold Suffix: Email: Glamacarter@colllergov.net Phone Number (give area code) Fax Number (give area code) (239) 252-5832 (239) 252-5899 7. TYPE OF APPLICANT: (See back of form for Application Types) e. County ther (specify) 9. NAME OF FEDERAL AGENCY: Federal Transit Administration 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: Capital improvements: 1. Electronic fareboxes 2.AVL 3. Bus Shelters 14. CONGRESSIONAL DISTRICTS OF: a. Applicant b. Project 14 14 ~~. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE oRDER 12372 PROCESS? a. Yes. ~ ~~~0..~~~P:~I~~~I~~~~~~~~~~~~EW;~D~~D1E2372 PROCESS FOR REVIEW ON DATE 3.9.09 b. No. n PROGRAM IS NOT COVERED BY E O. 12372 r:: OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW 17.IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? Middle Name uffix . T~~ephone Number (give area code) 2391 252-8097 . Date STgned 3 - 2-4 01 .. ---..--- Standard Form 424 (Rev.9-2003) ~.;;Z~-:/:- Depaty County Attorney 168 7 Part A Form C-' CURRENT VEHICLE AND TRANSPORTATION EQUIPMENT INVENTORY Fleet: Vehicles by Department/Cost Center Page 1 of2 16m .~ Co~r County Fleet Management ,..~~~~ ;:-:-.. i1 ~. ~ ~ slIr' l~ ,li.i JIj PM SCHLDLU PI'i.'\r;:nli,c M.lint,'n<lnev Pf\~brarn HO.\11:: FI YU SLUT r.:>'L\IL us 1-L1:U SHOP r o..:alion.;, and Opcr<llion Hours lI'IJUJC'ArrONS t. _w/ ; \.../ .,..' " . .:.... A FOf{MS G1-()[L1L- .FLU:T \lOY AtilR H Tl C,\RIl Fudmg Site 11l1k PI('ll-Kl' (j,\lllRY ('j SI Ut\1IR S\ If< VTY Select a Cost Center/Department FUND/CC: 071010 SUPERVISOR OF ELECTIONS List Equipment Fiscal 2008 Billing Reports Please Select your Billing Month IGoJ Equipment List for DepartmenUCost Center 138336 Pieces: 31 Total Cost: $4,828,323.44 Click on Equip ff 11I1k for Lifecycle Costs andMlleage Equip # Cost Date Acq License Color Year Make Model Latest PM SkedDate # Mileage Due? 0100e3 $112,770.56 01/17/2001 196890 White 2001 BLUEBIRD TRANSIT 96195 YES NONE BUS 01.00lle $112,770.56 01/25/2001 196891 White 2001 BLUEBIRD TRANSIT 70100 YES NONE BUS 0100e7 $112,770.56 01/25/2001 196892 White 2001 BLUEBIRD TRANS IT 124381 YES NONE BUS 010071 $112,770.56 02/06/2001 196897 White 2001 BLUEBIRD TRANSIT 160787 YES NONE BUS 020070 $24.435.20 02/21/2002 200735 White 2002 FORD E350 138609 NO NONE 15PAX 030016 $103,99200 11/22/2002 158753 White 2002 FREIGHTLlNER CHAMPION 273765 NO NONE CTS 030988 $123,984.00 06/05/2003 216902 White 2003 FREIGHTLlNER CHAMPION 124026 NO NONE CTS 0~0989 $123,98400 06/05/2003 216900 White 2003 FREIGHTLlNER CHAMPION 95982 NO NONE CTS 030990 $123,984.00 06/05/2003 216899 White 2003 FREIGHTLlNER CHAMPION 192646 YES NONE CTS 042925 $123,984.00 05/07/2004 221063 White 2004 FREIGHTLlNER CHAMPION 52400 NO NONE CTS http://cww2/Fleet/EqListByDept.cfm?edSeachlnput=426&SelDept= 13 83 36&LE=List+Eq.,. 2/26/2009 Fleet: Vehicles by Department/Cost Center 16 E~ ". r' Page 2 of2 042926 $123,98400 05/07/2004 221064 While 2004 FREIGHTLlNER CHAMPION 224070 YES NONE CTS 042927 $124,073.50 05/14/2004 221065 White 2004 FREIGHTLlNER CHAMPION 88588 YES NONE CTS 042928 $123,984.00 05/14/2004 221066 While 2004 FREIGHTLINER CHAMPION 66444 NO NONE CTS 163673 $0,00 10/06/2004 DEPT 2005 COLLIER COUNTY NO NONE 050381 $54,00000 03/04/2005 225630 Green 2003 FORD E450 69225 NO NONE 050382 $271,468.00 07/18/2005 227130 Green 2005 GilLIG G29E 1 02R2 844 NO NONE 050383 $271,468,00 07/19/2005 227129 Green 2005 GilLIG G29E102R2 3196 NO NONE 050384 $271,468,00 07121/2005 227131 Green 2005 GilLIG G29E102R2 849 NO NONE 138336 $000 09/19/2005 DEPT 2005 COLLIER COUNTY NO NONE Q6J10.!!2 $17,943.50 OS/22/2006 237903 White 2006 FORD F150 54747 NO NONE EXTCA6 060091 $271,468.00 06/27/2006 237909 Green 2006 GilLIG G29E102R2 95000 NO NONE 060092 $283,15700 06/28/2006 237910 Green 2006 GilLIG G29E102R2 2523 NO NONE 060093 $283,157.00 06/30/2006 237911 Green 2006 GilLIG G29E102R2 164176 NO NONE 060094 $283,157.00 07/03/2006 237912 Green 2006 GilLIG G29E102R2 96246 YES NONE 060086 $30,981.00 07/05/2006 237913 White 2006 FORD E350 68019 NO NONE 060096 $14,284,00 09/20/2006 237923 While 2007 FORD TAURUS 25800 NO NONE SE CC2-005 $30,981.00 10/20/2006 239030 White 2006 FORD E350 42934 NO NONE CCN40 $324,326.00 01/17/2008 T60956 Green 2007 GilLIG G27E102N2 66952 yES NONE CC2-242 $324,32600 01/17/2008 T60958 Green 2007 GilLIG G27E102N2 60893 NO NONE CC2-241 $324,326.00 01/18/2008 T60957 Green 2007 GilLIG G27E102N2 55981 NO NONE CC2-243 $324,32600 01/23/2008 T60959 Green 2007 GILLIG G27E102N2 57386 NO NONE http://cww2/Fleet/EqListBy Dept.cfm?edSeachlnput=426&SelDept= 13 8336&LE= List+ Eq", 2/26/2009 Fleet: Vehicles by Department/Cost Center 16 a 1i1 Page I of2 Colr County Fleet Management ..~~ - -- -..-.-... j1 ~. ~ ~ ~~ Jii ll;LL U)('/\TI\)r--.:S .. P,v'SClf!'I)t)I,j f'rC\l,;l1ti\l:\Lllllkrl<lllcel""'J;mrTl HUMl. rU-I":l STMf l:\L\IL l.IS rU11 SI1<)P f uLlti(\lh and (Jpcralion lhlUfs ""f.~ ',....' ',... . " IOR\1S (jl_tlU-.!\.L-D.l-F-[ VOYA(j!1{ [VLI ( ARI) l-udin~ SilC Link PICll'HI(j,\J ILI~Y ('(iSIOMH{SlIR\T'l Select a Cost Center/Department FUND/CC: 071010 SUPERVISOR OF ELECTIONS [ List Equipment Fiscal 2008 Billing Reports Please Select your Billing Month 100! ~I Equipment List for DepartmenUCost Center 138337 Pieces: 22 Total Cost: $1,420,541.61 Click on F4Uip it llllk for Llfecycle Costs and Mileage Equip # Cost Date Acq License # Color Year Make Model Latest PM SkedOate Mileage Due? 031622 $58,96100 08/09/2003 216903 White 2003 FORD E450 226223 NO NONE 042783 $59,083.40 01/19/2004 221060 While/Blue 2003 FORD E450 176233 NO NONE 042811 $44,050.80 02/05/2004 219709 White 2003 FORD E350 VAN 236802 NO NONE 042812 $44,050.80 02/05/2004 219710 White 2003 FORD E350 VAN 201552 NO NONE 042813 $44,050.80 02/05/2004 219711 White 2003 FORD E350 VAN 253116 NO NONE 042814 $44,050.80 02/05/2004 219712 White 2003 FORD E350 VAN 225495 NO NONE 050380 $57,002.00 03/04/2005 225629 White 2003 FORD E450 143662 NO NONE 138337 $000 09/19/2005 DEPT 2005 COLLIER COUNTY NO NONE 060052 $80,31543 01/20/2006 218430 While 2006 CHEVROLET GLAVAL 143890 NO NONE BUS 060053 $80,253.00 01/20/2006 218432 While 2006 CHEVROLET GLAVAL 146795 NO NONE BUS 060057 $80,555.88 01/25/2006 218428 White 2006 CHEVROLET GLAVAL 154505 NO NONE BUS 060058 $80.426.70 01/25/2006 218429 White 2006 CHEVROLET GLAVAL 148400 NO NONE BUS 060059 $80,253.00 01/25/2006 218431 White 2006 CHEVROLET GLAVAL 138804 NO NONE BUS http://cww2/Fleet/EqListByDept.cfm?edSeachlnput=427 &SelDept= 13 83 3 7 &LE=List+ Eq... 2/26/2009 Fleet: Vehicles by Department/Cost Center 168 '~ 7ge 2 of 2 CC~.QGG $54,660.00 01104/~007 TA6566 White ~005 FORD E350 100404 NO NONE CUTAWAY CC~-1n $59,956.00 0212112007 TA7635 While 2006 CHEVROLET EXPRESS 42917 NO NONE 3500 CC~-~07 $64,090.00 0711712007 TA9314 White 2007 CHEVROLET EXPRESS 93366 NO NONE 3500 CC2-254 $61,356.00 10111/2007 220294 White 2007 CHEVROLET GLAVAL 55460 NO NONE BUS CC2-255 $61,356.00 1011112007 220293 White 2007 CHEVROLET GLAVAL 72477 NO NONE BUS CC~-334 $67,256.00 02116/2006 220299 While 2007 CHEVROLET GLAVAL 45614 YES NONE BUS CC~-335 $67,256.00 02116/2006 220296 White 2007 CHEVROLET GLAVAL 40339 NO NONE BUS CC2-336 $67,256.00 02/1612006 220297 White 2007 CHEVROLET GLAVAL 36167 NO NONE BUS CC~-361 $64,090.00 0711712006 TA9663 While 2007 CHEVROLET EXPRESS 20349 NO NONE 3500 http:// cww2/Fleet/EqListBy Dept. cfm?edSeachlnput=427 &SeIDept= 138337 &LE=List+Eq", 2/26/2009 16 B Mf7 PART A FORM C-2 CAPITAL REQUEST 16817 A.1 FACT SHEET for 5311 CURRENT IF GRANT IS AWARDED 1. Number of one-way 1,166,358 1,175,000 passenger trips. PER YEAR 2. Number of individuals 1,166,358 1,175,000 served (unduplicated). PER YEAR 3. Number of vehicles used for 16 PER DAY 16 PER DAY this service. AVERAGE 4. Number of ambulatory 24 PER VEHICLE 24 PER VEHICLE seats. 5. Number of wheelchair 2 PER VEHICLE 2 PER VEHICLE positions. 6. Vehicle Miles traveled. 1,336,256 1,336,256 7. Normal vehicle hours in 69,721 69,721 operation. 8. Normal number of days in 7 per week 7 per week operation. 9. Trip length. Average Route length for one Average Route length for one trip is 22 miles trip is 22 miles Form C-2 168117 CAPITAL REQUEST VEHICLE REQUEST GMIS Code (This column for RarE Number FDOT use Estimated ONLY) (a) requested Description (b) (c) Cost 11. 11. 11. 11. 11. Sub-total 11. E 4 Electronic fare boxes $122,857 11. E 4 Automatic Vehicle Locators $64,000 11. E 6 Bus Shelters 128,234 11. Sub-total $315,091 EQUIPMENT REQUEST (e) (a) Replacement (R) or Expansion (E). (b) Provide a brief description including the length and type vehicle, type of fuel, lift or ramp, number of seats and wheelchair positions. Do not show the Make. For example, 22' diesel bus with lift, 12 ambo seats, 2 w/c positions. (c) Show mobile radios, computer hardware/software, etc. under "Equipment Request. " VEHICLE SUBTOTAL $ + EQUIPMENT SUBTOTAL $ = $ (x) 1. (x) X 80% = $ [Show this amount on Form 424 in block 15(a)J ___m~" __"'__~""__~_"_"'_"__""_ _ "'__~^_____~____ 16B"7 EXHIBIT B PROPOSED PROJECT DESCRIPTION 168'7 COLLIER COUNTY ARRA - 5311 GRANT APPLICATION 2009 EXHIBIT B: Proposed Project Description: FTA-5311 The Collier County Board of County Commissioners is requesting American Recovery and Reinvestment Act FTA Section 5311 funds in the amount of$315,091. Funds from this grant will be used to purchase four electronic fareboxes, four automatic vehicle locators and installation of six bus shelters along the rural route of Collier County. Our current system utilizes manual passenger counters for ridership data collection, which lends itsclf not only to human error but also to lack of productivity; not to mention how an atypical event such as a traffic accident or severe weather could affect the data. The electronic fareboxes will replace the existing manual methods of data collection as well as enhance the efficiency on the Route 8A and 8B buses. The electronic fareboxes will streamline the boarding process by eliminating the manual task performed by the drivers of punching each boarding and transfer ticket. Electronic fareboxes have been introduced on many systems throughout the United States, including Florida, with overwhelming success. There is no doubt that there will be some boarding issues as patrons get used to using the new fare boxes. Once this initial learning process has cleared, boarding should be fairly quick. The Automatic Vehicle Locators (A VL) will provide three main improvement components to the service in Immokalee. The first component is enhancement of customer service. The A VL's will allow the administration of Collier Area Transit to always know exactly where the buses are located. The information transmitted back to the operations center can be used to answer customer inquires such as, how long until the next bus arrives at their stop or whether they just missed their bus, etc... The second and third components are productivity and reliability of data collection. There are several benefits to have information collected electronically, some of which are: · Quality and Accuracy of data . Detail of data (by segment, etc...) . Timeliness of data . Better basis for decision making In these difficult financial times when we are all asked to do more with less, time is literally money. Improving productivity is one of the largest benefits of this technology implementation. The time spent manually retrieving the information to create ad-hoc reports, tracking ridership changes, calculating performance measures, and adjusting schedules will be reduced dramatically when combining A VL with electronic fareboxes technology. 10 16H 1 ., Section 5311 funding for this new electronic equipment is essential, if service is to be improved and greater efficiency is to be attained. Without 5311 funds for improved electronic equipment on board the Collier Area Transit vehicles, Collier County will be unable to add this valuable equipment on board their vehicles. Collier Area Transit (CAT) operates under the supervision of the Collier County Department of Alternative Transportation Modes (A TM) for the Transportation Services Division. McDonald Transit Inc. is the contractor who operates on behalf of CAT and runs the fixed route and Para-transit operations in Collier County. The information of the union representing McDonald Transit Inc. is: Transport Workers Union, 122 Dixie Lane, Coco Beach, FL 32931. Their phone number is: (866) 795-4255 and Kevin Smith is the contact person. CAT provides transit services to passengers with access to work, medical, shopping, and recreational activities to the Naples, Marco Island and Immokalee areas. The Immokalee Circulator (Route 8) serves the rural area of Collier County. During 2008 the Immokalee Circulator added a reverse route to help accommodate the demand for service. The original route is now called Route 8A and the ne reverse route is called 8B. This change resulted in an increase to ridership by 15,839 passengers. In 2008, routes 8A and 8B transported a total of 84,458 passengers. Route 8B starts operations at 6:20 A.M. and travels out to the Immokalee area operating 8 roundtrips in Immokalee all day. This route provides trips to the Health Department, Career Center, Medical Centers, residential areas and many other destinations that without CAT services; many of the residents of Immokalee would not have access otherwise. A budget is provided below: Total Amount Item/Projects Requested 1. Electronic fareboxes (includes IT package & Vault) $122,857.00 2.AVL $64,000.00 3. Bus Shelters (6) $128,234.00 Total $315,091.00 11 168 7 , EXHIBIT C Public Hearing NAPLES DAILY NEWS 16 B 1075 Central Avenue Naples, Florida 34102 Fax: (239) 263-4703 7 \ I :~ ,. Public Notice Notice is hereby given that Collier County will apply for both, a U.S.C, 9 5311 non-urbanized area grant program and for a U.S.C. 9 5307 urbanized area grant under the American Recovery and Reinvestment Act (ARRA) of 2009. The U.S.C. 9 5311 non-urbanized area grant application is through the Florida Department of Transportation (FDOT). These funds will provide capital assistance for transportation in the rural areas of Coilier County such as the Immokalee Circulator. As the designated recipient of these grants, Collier County is preparing an application for the estimated amount of $315,091. Collier Area Transit (CAT) proposes to use these grant funds to provide for capital projects such as: electronic fareboxes; construction of bus shelters; and Automatic Vehicle Location (A VL) and mobile data systems including Geographic Information Systems (GIS) - route planning system. The U,S.C. 9 5307 urbanized area grant application will be through the Federal Transit Administration (FTA), These funds will provide capital assistance for transportation in the urbanized area of Collier County. As the designated recipient of these grants, Collier County is preparing an electronic application for the estimated amount of $2,963,261. CAT proposes to use these grant money, as funding permits, to provide for capital projects, such as: electronic fare boxes including appropriate building modifications to accommodate these; (AVL) and mobile data systems including GIS - route planning system; purchase two (2) hybrid buses to replace two buses that are due for replacement in 2008 and 2009; security cameras for both fixed route and para-transit buses and upgrade three (3) fixed route buses with hybrid technology. Both of these are 100% federally funded grants, and there will be no local match required. The Collier County Transportation Services Division's Alternative Transportation Modes (ATM) Department, together with the Collier Metropolitan Planning Organization (MPO) will open a 30 days public comment period on March 11, 2009 for the approval of both of these FT A grants funds. Any interested party may request a public hearing by the Collier County Board of County Commissioners regarding the Program of Projects (POP) budget for these grant applications. To request a public hearing please submit a written request within 10 (ten) days of this notice to the ATM Department, 2885 South Horseshoe Drive, Naples, Florida 34104. Any interested party may obtain a copy of this grant application by visiting 2885 South Horseshoe Drive, Naples, Florida 34104 in person or by contacting Ms, Glama Carter, ATM Principal Planner, at (239) 252- 8192 between the hours of 8 a.m. to 5 p.m., Monday through Friday. Changes to the original program of projects will be noticed through the Collier MPO. Inquiries may be directed to Ms. Carter at (239) 252-8192 or e-mail to qlamacarter@collierqov.net or to altransmodes@collierqov,net. This notice complies with FTA requirements including: Safe Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) and the Metropolitan and Statewide Planning Regulations, as well as FTA C 9030.1C Chapter V, section 6f; this public notice of public involvement activities and time established for public review and comment on the Transportation Improvement Plan, as well as the 5307 and 5311 FY 09 ARRA budget, will satisfy the POP requirements of the Urbanized Area Formula Program, The POP listed on this proposed budget is an eligible capital project as defined by the FTA 5307 and 5311 grant regulations, Please send proof of publication to: Collier County, Transportation Services Division Att: Glama Carter, CAT Principal Planner 2885 South Horseshoe Drive Naples, Florida 34104 (239) 252-8192 Purchase Order # 4500099607 Accou nt #059460 l~Im 7 0311NDOIF004 NON CLASS WED 031109 0311NDOlF004 ZALLCALL 21 15:22:58 03/~ B lIailijNauiI Wednesday, March 11. 2009 4f 0115....... """""''' 1115....... ........., 0115....... ........., 1115....... .......... 0115....... .......... 0115""",.. ........., .I.nol....l.,n...'n. ..... "IUI..m.ct ""'.--...... \f:: I:"i:::~d'":'l.~l';'i hit Taml.mlllol', ~~4~fl.~"-='':~~: . orkr.(lll) t Itnln :~~ Ie..! 110. ~1D"""dO'.. ~~;: t~.rr!n5n~ ""'1m.., WELLS '.IGO '.NI. ~) .. "AU L. IID'HAT: fRA"CIN(M.HO'HlIT: CORAL 'AlL5IUOU CONooM'NIUI,I IUD' CIATlON,1NC- llo....d..II.1 ~TIC[or fORtCl.OSURf5Al-l NOU., I. ~."hy .~I..n lnll tno "nd.r"~nld DwIg..E..'od<.c.....o. 1II. c~c"" c...... or C.I :r;.~~~~;:~':~~rf~ '110 5'''h "..', CI,II .r.., Colli.. Coun!> co.,tno..'..,..,... fl.,I.I,oll..,o,..', ""d,"" "'0...,11. 0.1<.., t.....n~.<lI>i<lol..I.. ,.,n. ,~. '.".wlnl D., :~r~d c~i:F:rr\~~~t;::~: ".,klLt.-wlt lOT 16.JN BLOCK ",OF THEGOLOfNGAT."""r I ICCORDIHG TO THf P\-IT THUEOf ~S Al l:OIlDfll IN PlAT DOOlC I ~:;~ 6;UJ.:'~DA~~~A~7, Of COlllEACOUNIY. FlOll_ AlKI~ 4-l11 19T~ AVE' NUl ~W, N~PIH. Fl ).1116-_ HOTIOfOF fOllfC~OSWIE 5AlE N.'lc. I. ~...by gl.on lhll Ih. "nd...IDn.d DwI...,f....o<k,Clork.1 ,"'tlrculICourl.IC... II.. C"""'~, Flotld.. will :r..~~'~~c~~k.l~~: T~ I~' SI.'h Fl..'. Civil ~,.., C.III., C."n', C.",'h."u.N.pl.., :~':;I ~,'~'.:.~~ t.""hlgh..tt>ddO,l... ~;~~t.-,Tr.,~:~~:;: n....,.,I....." UNIT ll.~, P~ASE ll. THEPAHEIOfUIHE INDAIS IT DU~~HIU IAKU,ICOHDOIlIINllIM .CCDADINij 10 HlE DECI.AATlDND'CON 1l0MINIUM AECOADED INO..IClIlRECOADI :':.0/ iS~"'i::~~E~rl' TNUlTO.OfTII.PUD. LlCUCOADSO.COI. lItACOl./NTY,FlOAIDI ~~'::"fn' 1~~':::~I~ "Dmlh'III..lrln~ olhlrlhot1t1l........ _..Dlthtd.... ''''111'*''"''".....'0'" "III"'wl_iDdo~. .brN..... NOTlCfOF FOllfctD$UIIE5IH N.".. I. .....b~ el..n 'h.. I~' ".d''''en.d Dwlgh!E,-.odt,C......, ""'CIraJ.c..... 01 Col, :r;.~;:ti:~:,1~ 'h. Sblh fl..'. CI.11 A'... C.III., C."nl. C."'lhU".Napl", fl.,ldl..".',.,.... ......lIol...I>!I<;OYW-y l.tNhlol>n1t>_1or ~~~~'I~,~:~7:: flOtlcll.l.'wIt '" ~~ ". " ., " " flll/llOl. NDTlCIiOF FORECl.llSURll-lU WITNu.m.n.nd .nd .rn.I.I...I.,..ld c...rt, 1111. lotn d'~ ., Fobru.y.ZDIlI. DWIOHTLaflllCI<, CI.,..llh.cl""" ....IIIIN.I1I3Sll C...-t 1lI'1lW.~~1 D~:SusonNonlwID, IN 1ME CIRCUIT COUllT Of 'i&nDo.t:lf~:"~, P'...., ~~:L 'lfm:p~Nj~~~ I119E......".rtC.n'"' fORCDLtlUCQUNTO W.~. ::~.<:.'t~I.~'1~ fLDRlOlclVII~CTION . l3ll1'1K4Jr.11l.IDl1.II' NOTlCEllf ~r:r::,::jl~rt.:~~ FOAEClllSURESllf :1:.dfn ":~i:":"~.,. :t:'~:e~hl: ~~';:l'I~'~:~ pottln''''' P,,,,,,",,",,,, g:tt:J;~".,o:;,;C:"': y."...."'III.d.otno II",CO\InIy.Fl..ldO.wlll ~:~ -:r.uo.::Ilr".r.r.i: :~~~'~~el~k,':~:;, t: Pi.... e.nl.<I Ih. ~1.lh fl.." cl.1I ,ho .....ml>l....II.. 5... A'... C.lllt, Co.o'~ ~:: I~th:t'~l~i C.""h..". 10..1... Eon Toml.ml Troll, ~~~:i .':'~Ii:"'''':'~~ ~l'i'f2~..~, ~~.~'.~r~I\."""I~:',l~ iET.i':oo, wll~ln Iw. :~'t.:dto'I1r.-r~:a;:~: :rpr:,~$,.~l.r:.':i flol1,,",'._ ::...~:t::: :=.~~ ~~ lOT I. m:!",UIII.IDt-ISS- V'//lE m N.U"'lho..byo'..n 'hll 'h. ".d...lon.d :::'t:J;h~~~.~ :r..~~~~;~i~.~i~ 1~ tht 51"h Fl.."CI.1I """C.III"C..ol, C..,th..U,N.pl", fI.,ld...II.. I., Ul. ....MIj.'publleOlll= 1.1hthlGh..,bIIl,,",tor ...h.""JoII0'00inD.... :,,:'~d c~~~:~':::':. f........,'.,wII: ~~S~~.\~~I~~}~~ ~~ 5TA.TFOROPI.CESEC TlON II. A CONOOMINI. Wcl"..<j,c...OT~o~Oc&1. OOMINIUlo!RECOROED IN OffICI.LRfCOROS :~ORA ~:'NPt~~ 11:~ AM(NO"NTIODICL, RlTlONRlCOROlPlN n"'~'" RHnRn' JFOO<l._',?""",,", AS"lo!ENOEOIV ..MlNO....NT'IlOlCLA R..TloNRICORDEOIN OfflCIH RECQROS :c:.OK.:::\\~\G~ ':'.,: AMlNDlo!ENTTO DECl"- UTIONAS UCOROEO IN OR DOOR lO!il. P'Gl "", AS ..MENOfOn IMlNDMlfNT TO OICIA UlIONURECOROlO \~..m.~rtM~~: ..MUOEO n....END lo!ENTTDMCURATION IS RlcOROED IN OR DOORl6U.PlijEl6Jl, "ND~NVI_lo!lNTS THlREOF. TOGHHU WITH IN UNOIVIOlD ItI TEAESTIN TNl:CllMMllN [\'EMEI'IT~ ILL RECORD. ED IN THE PlJRtlCRl. CORDS OF COlliER COUNTY.fiDltlO.... '/R/~ 140S Tlff.NY IINl#IOOS,N"PLES.fL ll'OIi N.II<.I.h.,.O..I.." th., 'h. "nd."lo""~ Ow\ght1._. CIerIo01 thtCII'C'"'C......'~ :r;:.~r.{;~~':ll~rf1 Ih.,I<lhFl..,.CI.11 Af",C.III"C..nly C.u"....., Nopl", fl.,ld..."..I",..I. ond ..~ " publ", ."'try ,. I!>......" bkkl."., W~t;I,r.rl':!~:!: fI.rl......wlt: THfEAST75'DfTItI E..n l!oll' Of T~AC7 15, 6111PINGITtESTATU. tlNlT NO,'~ ""cDRfl'~ll TOTltf..APOWPIA1 INIREOF,ASRECOROa> IN PUT DOOR 1,P.GES ncA~~c'J~g~ m"M lIlRCOUNTY...DItIO~ lI""u.."'.1hIIordlror 11..1 Judem.nI.n'.,.d ~~I: t..~. rl:.":~'~ ~I _.10: ..d",.d.<"",n._, "".,hl.DI.Sm'C~'Dl, An~ 'h. ~.,k.1 n""","" ""'",nl.OI-,"-CI.Ot In.p.".n,I.lm'nD"n 1n..,."ln'...0'pl.' 1'.mth...I',II.ny .'n"'tt1.nl...",.p...t. .wn"".' ",...,. 0' .... I. pon..o.m..., nit . ,1.1m wllhln 14 d... .n...'......I.. I"O....CFEOIAAl D'NK.fSD.UICCESSOA IN INHREHTOINOV ....C_.f1B "'tlnlltt1ll .. ADONn RUE" UN KIIOWN 'PouH Of ;mW:!~iJsNZ~ SURIlCTPROPlRTY: Dorondonl\<) WITNU, m.h.nd .nd .11I,1.1 ...1 .1 ..I~ C...-t"nl.llrdd...r f...u.".l_ .ndtn.dn"""oumI>eT DWlGllH.OAOCI<, ......"""..-..'S.c....1. ~~~~. 0' 'h. C',,"" &:';1II:'C1,;,1;""o,,,," :::~!.J.n~~~\o l.~':o':.~: p_~" P,O_ R.' 101I. Tom. ~~~~~.A~l::'~.:OI~) W1TNU. m. hond .nd ~I,~... d'::oillr...':~: .11I'1.1.... 01 001. n..d. on. ."omm.d.. 1;."", '"" l<tlI d., 01 tlonln.",", t. p.rtl,l. foll"",,,,_ ..t.lotnl'P,o'''dlnll, .no.'...,lt'......tn. ~To~I..~CI"UI1 :f:~ ~l~~,::I::'".::l'..i. ~:~~n Nordwl.. ;:'.<..:.':'AT.':::,~'S~.~' ..h.n.' A...".t... 1...lot....O..""'.".. P.A"DlOl..'."R"d, lI..hl.,.,.d.'l>>1 S.It.IDDO.PI.n,.II.n. (oil Taml.ml T,.II, fLIJlll 1k>\Id"'oI,N..,"'.florl. ~~~~:. .::,:; ~~I?~::~~~~:t~I~~ with. dluhllll. whG workln.d....'.ou,..- ....d..nyo<......._ ,.!p'.IW.N.tI<..l tlonln.."',Io~'1 f._I..... Sole: I'.... p.llln'M.....'..dlno. ...._........k:.... ~:~,~" ...~'i~~~ p~~ r;,1;!d. ,.11 l-IOD-m .1.n.,<..,.lo...I., lot",,'.lI No,17llS6li .n... PI......n'.., "'" """,1.1.....11.. SON. .UD!l.C~-o1 k:..Mon.."......,...,- ININECIACUITCOURT lI....I.<.tld.'llOI llfT>tETWUlnETHAl. h., roml.ml ".11, DlclAlCIRCUlTlNAND tl~~~'.,l.:'l~~~: ~~A~g:;~~I~~~~ N~I:C~~t'h:~ (::~ =,":,di;,'l~ .J~~; 0128 ::S1lF ~~...~-.:~ :."':.;~~ ~ ~;g~d. e.1I l-IDB..SI. loIor.lll N.,IIIIDll " r.:':IUj.:~;:':::;'::.f,~ ~~I: c":':':, f~.n::;,~ ~ ~""'h" r.:::,":~:::'~~ ':o~~ In. '.....nd.n. In ~~'j;"..-......,:'" il'~ii~~;;.;,;T ;~"t;.~ =.J~.I'::~~ ~~ HSDC MDltTG~<ll SlRY. ICU.INC .Iolnllfl\.l .. r{ttt:E~5~~:J:;~N~~ OWNEU.UDOTNER UNllNOWN PUTIES. In' tl"dlnD. II. "..,..d d.. '"nd.n'l.d.'....d. lhop..."".I..p....n- l.tl....lh.."..I.lno 'P""', ...~., .....1..., .....,..., ".dR."...d .1I.'n.,p.rtl...I.lm. Ineby,'h,ouDn,.ndor .,...In''_'d.l.n- d.ol,,,,d.II.I.lmonU. p.".n..,p."I.., ::,~::I::.~nO;:lt'jl:: 1..II....kn"...., elllm. ~';,O.~:d".:m.:J :: ~~~ ._""'.......11 ""'....&nI(.1 And'n.d.,ke,n"","", ..t<I<nIl"".m..CJl-.'. .ny por.,," <I.ImIn-D.o Inl....lln'n.....pl". =,::;...:'~~~~ '...lIlpon...n........"'" . .1.lm wlthln ill d... .f1O,,"._. WITNESS m.h.nd .nd .1lIel.I...I.'uld CO.",'nl. IUN d.... ~W';:iW1:.l:::'ricR g1::,".' 'h. CI'..11 Dy: N.,m. I. ~.n.w, ~.:G\'~tC~WEl,PA.. Ou"", '.101.."'" i~ir"'1fl~)T;H":"i.j:l~ Attor"".lorPlolnnn ~r,~... d'::bTllrt.:~~ ."d..oy.e,,,,,,,,,,,d.- lIonln.rd.,t.p.rfl<l- ""I. In ,.I.Pro,..dIn.. y......nllO.d..'o. e..tl."""I.thept<l'" .1""o,<.,,.lnu.I" .nc.. .1....'."tI., lhe'dllllnls".lIoi.S.",. ;Ii .11. " '" :~ w.....lnod.y..ry""'... <.lplo.lhl.N.II,.., f.'.c1...'.S.I.:II.... ......,Inu............. ~;l;,!d,"1I HOO.ISS. Mof..ll No,IIDIIDl ...NiI.......1 INT~ECIRCUITCOLOIf of_TWI!NTlETN ~'c.....c.C\XIIN ~NOfJJRCllUIElI C~TY,fiOR....CI.. ACTION ~~~,:m'1,;' ,iii"ii::i,~~ =r:~:t:':'~A~ ,".!._dOn......".," "lIlmwllhln Iia d... oft..."",..... WHL5 'UGD DANK. N,'" AS TAlJIH' fnR NOLOlR'O, I",P"C ,( CUAED..SSETSCllllPOR .TION, "IlRTBA'n P......TttROINlNCIATlfI COTB.SERI!:SNOH, PI.lnlIlFIII .. STEP~lN OCTAVlfN: PH""",ENElICTAVlf'" lo!IlATG.GEELEC'PllN.C RlGISTRUlON sn TEMI.INCASNO"INU FoR D.CISION ONE MllRTGAijl Clllo!'~NT. '" D._...UIl M. ,.. ~.,k., numb., whI..I'''-1D!I'C~'01 ,..n 0" ...OINtIod.. II.nnlR'dorto"",,ld p.t.lntlll.",....dl<\9, y......nllll..,..n. ~f:~':r.::,i:I:."~1 PI......nl.d IhIIM_"rotM5"'" .........~'_.ol IIt.I.I...ltd.lllDI I.., Toml.ml T"II, ::~\11,~..':'.o!I~. :m:O~:':'h:~ (:~~ woriIlnv",,'ol)'OW". ..lp'.'lhl.N.II<.., :~'~'::':::~l:' ~:;;~d. ..11 l-DD"'55- ......U ~ 11l1S5S 11I_.....01 INTNECIACUITCOURT OfTHliTwENTIETNJIJ. OICIAI CIRCUIT IN.ND FOR COJ.LIE. COUIlTO. fiORlO..C1VIL.CT~ NDT'CEOF FDltECIDSt#lESAlE 10.,1.. I. h.'.by."on ,h., In. .nd."lon.~ 3~~"c-:itC:'~: 1..,C...nb.fI<wl....wlll :r..~~'~~I~~k.'~~:.: T~ In. 5"1~ Fl..,. CIVil ",.., c.lll" C..." C.""h..,", NUl". ~1:J1.::If:bI::'.:.:;; '0"'"."'''' bid"'" 'or ~:.:.~~: 1.llowl~r,:.: .dlnC.~.Un". florl,,",I.'W'" ~'l.T 'J.. ~~~. u'~ IGrt, "CCD~IlING TO THl P~AT TNloEm..s RE. CORDED IN '~AT DOO. h.PtfEfNr,J~~'~U:E~ cllRD~ D. COlliER CllUOTO,floRID... ii::':1~~o%:-':~:':~ ;~I: J:~~, r~."~Wp. ~~ ....I<hlo: I_P."ORll.Nlo!ORT U..ijEICQUlllTllllI CQIIP. PIo..IHt.l .. C~ii'.:'J:~O s~~nWti \b"~IJ~~.JtmR~ UNKNOWN nN~NT (5) IN POSSfS510N OF THE $\JIIECTPRllI'EIIN. Do........."1 "".,..d..l<o'..,_ _hls"-5591-CI-tI'. An....."" ".""lno.... Inta..lllnlh..u,plo. ~:: :~ '~''::''''.';ly ._..oI"",~."., thtl..pontj.....""'..mo . ,111m wltnln ill d.y. ."",,,,,,..10. WITNESSm. ..nd .od .1I1<1.1...I.,..ld C......IhI.l.THd..., Ftbruory,>QllI. ~~.:".~BIAhO.cx,;I'.OII ,- Dy:N""".IoA.n_. 1.:g't);t,;I~'I''''''h'll C,W...on,llOIItIW_ S....I, ~ult. lZO. f." \:]'I:,.[.t:K5:/';~~"..~: l.moy'...P......Wf ~r.r." d'~:bfllr....:~~ nooO.."'Io<e............. tl.n n ""'or I. portlcl. ..'.I.IhI.....<....I<\9, y""...onllll.d..ln. ..II I.....,'.""p...I. .1.n.".".ln...I.t. PI......nl." '... Admlnl""'"," 5..... 1'.........0..10""...,. r".I.to....d.tllD' lOl111ml.ml '..II, :::1~~fl.l...,,"d"'~.!I~ ;~.~M~:I~'h:~ II:: _In........y..,.. <"pI.".,.N.tI<.o' ~.~= ~'~~I::' y;::, ~;J;~d. <.11 1.10..,51 "'t'" N..'1II'_ ..-STDII.....~1 IN1lf[ClllC<JITCOURT llfTHE TwfNl'rTlI IU. DICIAlCIIICUITININll i~A?81l~~~~ 10.'1.. I. h".by.I..n 'h.'th.ti.d...lenod 1lWIoI!t1,lrodl,c......, thtCImIl1.........e... ~.~~~;~~~,~~1: ~~~I~I..,:llr~~.~'.~~~~ co"n.."",N.pl... :::r1:.'I.::'::.'bI::''':'* to lho hi...." bI~d" I... :W~::I;r.:1:~: flOrl....,..wn:: 1......1, to. A ij HE~ UII. ~I~~:"~ l:A~:d ~: '.ndOnll.d.'....d. lh.o."on.I'.P'.... ..11....1...."'1.10. :''::''i.~;:;,~~':~~ ~~ "l.':.' I~~~, ~~~~ ...,,.In'l th.1 0"..' don~...d .11 cl.l....n.., p"'."".'o,,II... =::I::.~"'f."::".it:' tu.I."nknow,,<I.lm ~'l,'lo~:dn':m':J :: ~~. '''_00''''"''"'', DolondlOt(.) 10' .,,,on<I.lmlno.n In,..."ln'h..",.lo. ~~ir :~:n '11::'~~:;r; ._r...I",.<IoI'O' th. II. p.nd.n. ",""I~" . .1.lm wltM" 14 dl.. .n...'....I._ f~.':'!~o%~~~ :-n"'-:,:.\ ~~I: f:"J. f.:':~,~ ~~ ""'It.". WH\.' 'ARGO ."NR. "'. PI.1nllfl\.) .. NICllIElo!,OnUSlot..",: CllVENUYATSTUT fORD P,..cl SEeTlDN II CONOOlotINI"M AnO' CliTION. INC. OOIon_I.) WllItU.m. h.od .nd ,!II,I.I...I.,sold Co.rt, I~I. .,. d.y .1 ~,~ 0120....... .""" 'n~ ....... ."Imln. .n 10,.to.tl.'h...'pl". ~f.: :~:.. W:'p~~:";ry ._...,'.....,.., 'hoh",,,dO,""'""'" o <I.lm within "..... .ft..-Il>...," NOTICEllfP\llll.IC.."'ING 5UPlRVlsr'......UC~N....R5HCO....UNIT. [}[\IlLOP"ENTOIlTtl'CT W._.....'<hl..NCN UIOA." N.tl<.I.......,.OI.."th."heP.II<.n...'.nCom. """'~. Do..k>p....n' DI..,k:l 5..,..,..1.0'" will.....' ~":.::.:.'.~:.~:"Wo:r:~f~l:r~~~'ol~~ th.......... 01......11,......... c""""""l.. 0. ..lop""'" DI"~,~ .t IhO olI... "".d tlm. ond <101.. fllREC~OSuRE...lE Anype...""wnod.,i<III.to._ol.d.".I.ool.hi. _dwlllo..d.,.<o,~.I.....",o<<odlnD'''"' N.tI,.llh...o,gl.. t.I"If\ll'n.'"'o.....""'..lor.m.o......dl......u'. ~iZ::.C~;.c~1::...f =~""'~l~~r=:~.:t~::~~"~.= ~~=,~ :~:~~~~;~:~ll~r~ ~~~;,~iS~~t.jPi!;~~~r~i:iFt~ lh.51"hfl..,:Clvll ~.5111.II...'n..eol.nd..d..,orlort.,,,. M.., C.III., c..nl. ","",In. C..,th.....Nul". ~I:'t ~1~1::'0:'~~ 10"" hlGh..t old.,. lor :::.:..~.p.:.':.~ln.lu~~: I""'"" " tdlnC.llf..c..nl.. lIot" flo,....'..wlt N""I.,C;tyC:~~~...."no _GTltElI/lOFTHE .1I.''''......tln..II.t.dMlew''"llh...ldlo'.. ~~ ~~' I~~ 't.:~N;~l 1{: CIl> C......I C~-=~,'I~It'" 5"".t SOIIIh. !k'8:Jn: IERo.....W~I.=.-~,;nc~~;:;.~.;;.-..1II ~~m~. ~':II':"~"'"lr.oond.yP.._..OI.......ond ~n~ _.::.~:'~'!,~'~:-:.':'.."..,.... TOW'SNI Ci1>C1ork,,01llo:o.CItyH.II.1l9-111-1011 ~~I g=.t:t.l~~"''''.::iil"'''''o..,'''''' ::'oI:J"OGA llO,,"\~W lo!....~:!!'~l~:-~.ISOC...lrolA... .\CANfU.ND~ NOTlC~ ~~a'II,"..~~, ',"~.,_'. f"""lJ d""onh,;oy ';;,......A" on .n, n-:..g'di~ r..~ ..~. .. ;~,:,:Frr.. ::J~~::-d..~::S .11\r,1~~ _~~;.I,~~, f~~~P. ~1 lnO (.. 1:::"'.1 ::fij ntoll . ,<<.rd .1 tho pro,..d. .... _ lnO...........ooedl..........tho'.vorbllllm... ~\~~~'I~t Dgf~r~:. ~::tr.-~..::~1"':.i::=:~';~~ .~Il~ ~r.e::rn:~n. ~..::~yO .:l:.:~~1:,~~.:;:~ ~~, 'n.!~,.":f.'" v, 'O<Iu.III At '"'" 'we ....10... ~... lit"". "" :bii~~o~.~::.~l =~r,d'" N^ n..... :::-::::..t n....hIII0119 In:U1AIEOOS 0119 MISCEll.UIElllI$ ""'l<hlo....tll.CC.ll. IIIll:E ma A".,......n<lolmlng.. Inm.ItI.,.,"~'pl". "'-'II1k:N.U,. ~r:. ::::n '~:'.,;~:'.J. :~~:, I'~K~' 3~T g..M,.'~~...~;:'\;:'III~ =,r.~~~...='"~ ::t.::r~...';":"""";"'~~;'R:':"':1 ';,",;~;~ . el.lo\wIIM. Iia d.~. .._ ~'" (""'1 01 lOO!I. Th. uI.. 0 5'" ""or""'.... ~I':I.:~:~"'''::J'-::: "'r.=~.~I~""1':;':~~ ~WI~r:I' .";>;'''~1. .~~ ~~':..iI':t~':" r~"th~r~.~ :~.~. "l.::~:1~~~ C.urt, ,nl,llh d.~., ....n utho ...""",.IHCI,...Iet..., ""ho...lon.t. fel>ruot1.1OOI. ;;;ti~:r~i.,k:~1~T~Z~lt!~'f:,~:~u:: ...... gooant ....d. 10 p,..I~. 10, '.p~.' p'.~'" :!:~.::: :"~A~n:",~V~'~i. <~;r~I'IlJ: i:':~ ""'....d........"" Inc"d'ng G...._'nror- """""5y".....(GIS!-ro'''.plomln..y.l.m ;!1ArL~~~l~t~~!::,m!~~EE l.,.......portttion In 'he "rt>AnI..tI.....I...'I., C."","". '" ... d........... ",,,Ion' .. ,no" oranU,C....,c...nly.8propannoan.i<,n-onlt opplk:.".n""tn........tedom...nl.lll,iRiJ.,.1 C01...........,....'.....'ant....n............lnl :r.~~~~:.~~~*t~:=~~~~S ~~.l.~~..";o":r~E~E~~~:Ji~~ -"'<lrl1t".-..,.,:.", A..d ,."'..... S~~~~S:.C~}S~~I~\w1~:: ""Io'..m.......qu~... ~~,.C~'I::...~:::.ntl,..'.~~=lIrt.:':O:.~'"'('it:,1) Oi;~: ~~~..(lr~~:.'.on""\M.~'r ':;~"~_ ~"~~~~~ =:.':.:r.:r'b".r.. :r~.. "fr~~~"':t~ ~~. ~ """,,. party....,..q...'.....II'h.."n. bY tht ~::.~o~'~~::~C=.= r:; A'" tho dod<.t nomb.. ""''''"......!J11-&1-o1. ..nyo.".nelolml<\9'. 1"""<lln'h".'PIU' ',om 'h. ..1..1. .n.. :=,-:.'~on.l"J,."';,,=~ lhe~. pendon......oI nit . clllm wllhln iG dO,. .11."'....... wrTNEl5m. n.nd .nd .11101., ...1 .r ul~ CO"", Ihl. ]RO d'~ .. -~- OWIGN1L,,"OCR, CI.'k.lth.CI".I' '"~ 1':N.'m.l....n.w. G.,.,..,Cl". fl.rI~. 0.1'''11 Low GfOUP.P.l"P.O.I., lSOIl,U",p'.II.rld' nUl.501l.lllllll!. '166. .ltom.~ 10, PlIln "" ~11ri": dt;:.M."~~~ ....~. .n. .<<on",""'.- II.. "'.,dor'.p.rt",l. p."In ,.1. Pro<ootIIoO. y.u .t. .n'I'I.~, .t .. <..t,.y....,o"',I>"''''' ~~;.,.' :I~,::~n .~~~~:t _u...."............. "..Man.o.oor""'....r. rl'.I.'.....d.,IJOI E.., Toml.ml T"". B....Id<\9L,II...I...florl ..]0111...... ""'... ,.1 .ph"".numbe,I'(1111 1"...... wUhln 'w. -........."1.."'... e.lplolthl.N.Ue..' ,.,.".."'.....:I'y.. .........'"'....ole.lm. W;:d. call l.....m. "".'LIONo.,ml0' ......,.-C..-.l INTHEOIACUITCOIIAT OF TNI' TWlNTlETN lU O'CI""CI.OUI1ININD FoR COWU COUNTY, 'IOAlo.IClVIIICTIOFI WITNfSS m. h.nd and .tllel.l..o'.'lOld C."".tt1III"ttd...r .."".....>001 ~~T.~O,'\:'.CO<CI""11 ,- D., N.,m. j. ~Dn.w. OtpI/IyC...... ....."'IA...I.',P.... i~~I.:~~~ ,H.W:b:J:' O",'ltld D"'~. fL 1~~.I:rJ",~r,M' ~I',r." ~'::brllrt~~~ n..~. .ny ..,,,,,,m.d.. lIon!nord"'..,"k:1 ""I. n.t<I. P,o,"dln.. ."""..ntlll....OI". ....,to\'ou.I."'.pr""'. .1.n.lo.".ln''''''. .nco PI.... <.01.<, l~. ~dmInlo.....,.. 5... 10.. 01""0"""'....r. fl<.I.III,.I.d.,l]OI hll Tam).ml T..II. :I~'~l.\':"~':~' ~1a.~~;~;"~3~~ ..ll>\.' thl. 10.11..., ~~':~ ~.~~ ~ d, <.11 HlQo.,n. m':rTO~D1Ahll;RC"'.11 ,- By: iuunH..dwl., e::".%;i"~wfl'm,'.I., 10 1119 f. N."",."C.nt., l~i m;<t:IM,Ti:~ '......IIR'I'I.1nI1ff A....'~.d.'..'n"_ -'Iyn"....p."." wh"'hl....u1T-CI-OI. w:th.dlubIUI,wno n..... on~ I<.orrwnod.. II.nlnor....t.p."I.1 pololn'h..P.....dln.. ~OU ... .n,ltl.d. .. n. "'..to,"",toIhllO....I. ......",""."'...1". tho PI.... <o"tI"1 '" ~. NOTlcfllF fOREClOSLMSIlE "oll,.I.n...b..I..n thOlIM.od""Dn.d I>WIDhll,B'....CI....... thoclN:"IlC""rtoIC.I. I"""'''''''. 1I.,fd.. will :::..~~'~~I~~,l:~~,. T~ In.""n".O'.CI.1I .,...C.III.,C..n'. C.u"no.... Nul". ~.J.:.~I.~l::.t.llt.:.~ t.,llth_bld"',,... ~~~~l1r:,~':M;: fIo......lo-wlt: LDT I.. D(OC~ l~', o. ODLDENG.TfIlNITI, ACCOROINGTOTH ~~~1.~N~:E,\'t.l.l:0""EK S,PlGI1l5,OffHE PulllCRiCDRDIOF COLLIEBCllUNT.. flORIOI. Pf1IC""lotARSNCllMIdUNIT"/ Ol~El.llf'lotENTmSTRICT CllLLIIRCOUNTY,F,OAIOA W.IIEllDOAAIIL,....N.GlA/SECR.UA. Un"""" ",",p.".o<I....ln. on Inl..... :nlh. 'rp,Ul :.tr.:::::"'';::''';.p'.':k _"".llhIIdOtI'~'i ~~l,go~l~~ ~.~~ ._t......1o. M~'"...._""m...' ""'k:nl'_~'DI. An._n".I........... Intl,u'lnlh..",pl". ::i~:iI::"";::'P~:",{,; .....",....thII_.. """I. pOndon....... nlo . ,111m wl'hln iO do~' '_""'01". WITNESS m...nd .nd .m.I.I...I.r..ld CO"".lhl'lIlhd.y., f.lll......_ rr:~.~I,Ah"i"tIr<.1t ,- Dr'I."nl"'l."nd., ~f:':....,p...., J~~d:~:;ll~~)d~! ~'OO, ItltIm.. lor PIoln. .. ~1"r"..'::.My.'~~: r,~l,,~'io"":~: p.tolntnl.PrtH:..dl<\9, .......nlltl.d,"'n. c." to YOU. 10 thI p....1 11"".10..1.1....111 .n.. P)......nl." l!IoAdml.I.".....S... I... '"' WIT NUS m~ ..nd .n~ .rrltl.I...loluld ~'i.f~rtYs :~\!,~.t l~~ f.".:::i.v~~.OTN d., .1 NIPLEI."llRoD"]41'6 DWU,HTf.DROCl<, CI.,k.I'h.Clreult ,- Dr: No'.... 1. ~.A.W. ~~I~~.,.....h.1! C.W'loon,IMIlINW_ SI,..t,S"lt'l1Q.f.,1 LO.dfrd....fi.fldO 1~I:'SlJ=U,Il. ~r,~.." ~~;:brurt.:::~ '''''",*d<>t:klllnu.m.,nt_.''l'''_' ""'k:h""-llOO-tA-CI tlonln..d..t.p,"",1 p...lnth.,P""........ ..n. po"." oI....,nl on y."... 'n'ltlo~. ., nil Inl"'" I. I~. '"'Pl". 'OIl to,.... I......",trfl ".m I.. Oil.. II on~, .I.n., ..,I.ln ...1". :=. ~01''l"".''=''J :.:'.<"odJ~.':::.;:.~' ,he I'" "'...........,.. ~I< I". M...go< ...... .,. . el.lmwllhlniDd... fi,.I.I.<.lOd ..llOI .Ito"........ E.., Taml.ml T,.II, WITt!!5S my h.nd 'n~ ~'l'.~,l.~~':l: .,II<I.I...I.I..ld .Phonoo....-"Ultl C.urt. 1.11 ~Ih d.,., ISl-IDoO, within two lot.....l'"". -'11Io......."""'..- ..lpI."nl.N.'I.... ~~~r.~DI~'CO<c',e"lt ~'~.':~ ~~~~ C..... p.lrod.,'III'IGI-91S. Dy: S..ph.nl. W.lt. D711" ~r..'lC"~1I0ffMAN. ""',,"11.1110.,111'411 P,....DIDElINDEXECU. 1lI-_.C.....l liVE CENTEA. '100 'N TilE CIAC\IIf COt#IT 01' SOUTH D..IE HIIJNWA.. T~E TWlN1IETIt JUDI- SUllE ,,,!, 011""1 floRI. Clll CIRCuIT IN 1100 fO~ ClllllER COUNTY. nORoD~ClVIL~cl..... r,:;-:l'~o':..u.::':n~:':.; ~~I: c":"J. r.:.n:l;P. ~1 ""'k:hls: >fflTlCEIlF 'llIl[CIOlt#llSloLE Noll<. I. ..."b~ .I..n IUI.n."nd."I.n.d DwI..,,[_......C'""'ol lno C~CU~ c..." .r col. :r;.~~~~~;~~I:~~~,~~ ,.. SI"h fl..., Civil .,... Colli.. C."nl. c.."n..u.N'PI" ::'.J':~I .~U,::".~'.:'~~ 10 ,no h_l>dde,lor !WI~:~I;r.,~I:~~::: ,.."....to.wlt: lOl H, '!:AWnnO ~W~'A ~I ~UGIOj~IS~O~Nt! ~~~1lJ'f~I~[.l.l:ORO~ 1O.P..GE61TNROUGN 6l,PUllIC RECORDS OF COlLIER COUN1O, no""'.... fl::."~;:,~~'\":;.:.; In . eu. p.n~ln. 10 ::::'.t,c:~rt. Ih. ,,~'" 01 CNASEttOlo!EfIN'NCE. L1C. PlolnllllU! " AAND.I.., USl.IE: CITI- .....KH,...:lo!~Ayj,'n M~ ~f~:R~g~ l~:;'~ ~~TT~ :~I~~~~~ "0. ""nd""('l And 'h. 0.".' ""mb., ""'k:.I.IlI-SOIS.CI-.'. I..p....n"....nu... flNNlEMIE ...lntllf(s) .. Al8EJll05lN10"...L. 001."......(.) Wn':IUj.;~;::':::::'::,:~ ~~I: CO:o~, rt.n~~.\ ~1 whH:hlO: Alot[A.C.N 1I0ME MO"TG..OlSIRVICfNO. ., PWol""Ul .. lo!.TlHEW R. V.IIL. NllNNIE M. VIIILI UN. ~~~rENS:IEJl:O~$S~~~ SUDJliCTf'IIOPOH: aero_.) A""""dotk.I"""""" ....1dl110l-1'I6I....-{1l, ml~T.~D,'\:'.C"cI".U ,- DY: ".oh.nl. W.rt. I>o......~..... P.,.,l'h.l.w"".IY". n.lI, P.....lUI Pint ~:i\::;l~t:~l~~!j:i ,.~ ~:ul'.." d~;:b~lIf~"'':~~ n..d..n..<............ l"nln.''''''.p''''leI ""to'n ''', P,......IIl.. .oo....otlll.d,.,no ,.otln.....I....""'.I. :~....,., :I:,::~n '~';.'~~t ~.";,,~~=-=..~ lIul.I.....d .,lJUl ... ...Id ~1~T ~'g,D~lT:''i.T..~D; WtJ~"'I~~lTr~OT~I( M~P all PIIT IHEIEDf RfCDADfDINPI.T 10ORI.PA<llIIR'UOf T~~ .URUC UCORD' 0' co,un COUNTY, fLOOIIOA 'l.fA UllHH lOW ..HNUE.NAPlfS,fL lllN r.:~~::'::-n':'':'::; ;~:t:.;t~n::y,,::; wh","I., :~~~~ICO,N,A" I.'lGElL,ART(IGA;1Ml UN.NOWN I'OUS! OF ..NGEl L. AAH.G. HIR/.TA11.O....nnC.. lIDI' fAY DWINOI. 1~m"IEMlfR' ..nd tho ~..'" n........' _nls..,J1.......t. MD....HIl..._.... ::,1~::":~.lnl'l0 ~~ SERVE WAY PlOI, N'PlES. n JtIOI: In. r~~a;E!~~;~ l'~: .......nt!nthtor...,or IIn.llud."'..'.n....d ;~I: c':n~t r.::~~& ~1 whlenl" U.._UNRII..nONAI AS'OCI"l'ON..STAuS HE ON DEHllF 01 TNE IXS ,.ot..N TAUS! ,- r:::I:':TtlICRlERItIO MAACI~ R. URICRUR r.tORTllAGIELECTRON:C AEG'5TulJON nl. HM5. INC.: THI RE. JERvEA1HAPLnCON' ElOMINlijlo! .nocl... T1DN.INC, , NDTlCfOF fDlll'CIOSIJOIESAlE N.tl""""'.YOI_ Ih., 'h. und."lonod g:f:.J;.,"c-.e;,;c~.'r I'" C.....t>, Flortd.. will :~~~':~<I~~.l:~,_ r~ In. Ihtn flo.,. cl.11 ~"'. C.III., C..n'. C..fth.....N.,I... ~1:.'I.~":.t.::'~ I. ""'hIGh'" t>_,1IR' W,t~~I;r:,~I:~~: flDrldA......C An. p"'.n elol""no'" ~~'~~.'l~:Zg OWIl....oltt>odRto.' "'........"""'''''''10.. I <I.lm Wl'h", ~ ~.~. .....,......,.. NOru:."" fOAECl-DSUREULE ~,,'I<. I. ho..b. ol..n '.tll."untJI'''enOd ""'.....I....n..,C_.1 tho C~...H C...rt.. c... ~t~~~;:~~~:::'''tl Ih'Sh'hfloc',C..1I A,",Cnlll.,C..nl. C..rI...IO.Hopl... fl."do,.rr.,I.rUI. ond..II.,publ.,,,,,,,,,, 10 tho 1Ilgho., blddor'.. ~~l~~r n..<to 'I.nln GO'. In ..."..ntlll.d,' ....1 to_,I. ""0"'''' .1.n.,..".ln...I... Pl....'.nt.<' tno ~d..."hlnl". 5.... ".........''''''.".1. ~..I.I.<Il.d ., nOl l..t Taml.",1 T,.II. :t'l'.'l11.':~~.!~: ;rr;:o';'''':~h~ (:::~ _.......V.oI."'''... WITtlES~ m. n.nd .nd ."I,..I...I.I..ld C."rt.lnl'lltnd...1 foil'"......."'" ~::rT.~O,~.CIlclre.1l ,- .n:."!t~,!!:"l~ -'!II~!JI' EXHIBIT D SINGLE AUDIT ACT & CERTIFICA TION 168 1 i 16 a .'7 Single AuditlFederal and State Schedule of Financial Assistance The Single AuditlFederal and State schedule of financial assistance section presents Grants compliance reports filed by Collier County with Federal government and State government, respectively. 161m \'7 TillS PAGE INTENTION ALL Y LEFf BLANK 16a 7 1111111111111111111111111111'"'''' i!I ERNST & YOUNG Ernst & Vounq LLP 100 Northeast Third Avenue Suite 700 FOl't Lauderdale, Florida 33301 Tel: +1954 a8a 8000 Fax.: +1 954 888 8160 www.ey.com Report ofIndependent Certified Public Accountants on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of the Financial Statements Performed in Accordance with Government Auditing Standards Members of the Board of County Commissioners Collier County, Florida We have audited the fmancial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information for Collier County, Florida (the County) as of and for the year ended September 30, 2008, which collectively comprise the County's basic financial statements and have issued our report thereon dated February 26, 2009. We conducted our audit in accordance with auditing standards generally accepted in the United States and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the County's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the County's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the County's internal control over financial reporting. Our consideration of internal control over fmancial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the entity's ability to initiate, authorize, record, process or report [mancial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the entity's financial statements that is more than inconsequential will not be prevented or detected by the entity's internal control. We consider the deficiency described in the accompanying schedule of findings and questioned costs as item 2008-0 to be a significant deficiency in internal control over financial reporting. 0902~10325S7 163 A Ill~mbl!' ~in" cor Err\~l II Ya<In() GIOl)al Limited ~~'.,'"'IiI-"~_. .,...,.,,~.o$ 16 B 11 111111111111111111111111111"""'" i!I ERNST & YOUNG A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the entity's internal control. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies and, accordingly, would not necessarily disclose all significant deficiencies that are also considered to be material weaknesses. However, we do not believe that the significant deficiency described above is a material weakness. Compliance and Other Matters As part of obtaining reasonable assurance about whether the County's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. The County's response to the findings identified in our audit are described in the accompanying schedule of findings and questioned costs. We did not audit the County's response and, according]y, we express no opinion on it. This report is intended solely for the information and use of management, the Board of County Commissioners, others within the entity, the Auditor General of the State of Florida, federal and state awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. ~TMLLP February 26, 2009 0902.1032~S7 ]64 A n,~rnber lirm of [rMI '" Vounq "Iotkllllrni~ea 168 ~7 111111111111111111111I1111"""'" ~ ERNST & YOUNG Ernst & YounQ LLP 100 Northeast Third Avenue SLlite 700 Fort Lauderdale, Florida 33301 Tel: +19548888000 Fax; + 1 9548888160 www.ey.com Report ofIndependent Certified Public Accountants on Compliance With Requirements Applicable to Each Major Federal Program and State Project and on Internal Control Over Compliance in Accordance With OMB Circular A-133, Section 215.97, Florida Statutes, and Chapter 10.550, Rules of the Auditor General Members of the Board of County Commissioners Collier County, Florida Compliance We have audited the compliance of Collier County, Florida (the County), with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-i33 Compliance Supplement, and the requirements described in the Executive Office of the Governor's State Projects Compliance Supplement, that are applicable to each of its major federal programs and state projects for the year ended September 30,2008. The County's major federal programs and state projects are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs and state projects is the responsibility of the County's management. Our responsibility is to express an opinion on the County's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations; Section 215.97, Florida Statutes (Section 215.97); and Chapter 10.550, Rules of the Auditor General (Chapter 10.550), State of Florida. Those standards, OMB Circular A-133, Section 215.97 and Chapter 10.550 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program or state project occurred. An audit includes examining, on a test basis, evidence about the County's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the County's compliance with those requirements. 0902.1032551 165 A m~mber l.rfT' or Enw. & YO'In!) GlOMI LilHltllo ,~i.~"'- _,.P" 111111111111111111I1I11I1I""''''''!ill ERNST & YOUNG 16B' 7 As described in item 2008- I in the accompanying schedule of fmdings and questioned costs, the County did not comply with requirements regarding allowable costs that are applicable to its Community Development Block Grant (CDBG) Program and Home Investment Partnerships Program (HOME) Program. As described in item 2008-1 and 2008-5 in the accompanying schedule of findings and questioned costs, the County did not comply with requirements regarding allowable costs and reporting that are applicable to its State Housing Initiative Partnership (SHIP) Program. Further, as described in item 2008-2 in the accompanying schedule of findings and questioned costs, the County did not comply with requirements regarding reporting that are applicable to its State Criminal Alien Assistance Program (SCAAP). Compliance with such requirements is necessary, in our opinion, for the County to comply with requirements applicable to these programs. In our opinion, except for the noncompliance described in the preceding paragraph, the County complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs and state projects for the year ended September 30, 2008. The results of our auditing procedures also disclosed an instance of noncompliance with those requirements that is required to be reported in accordance with OMB Circular A-I33, Section 215.97, or Chapter 10.550, and which is described in the accompanying schedule of findings and questioned costs as item 2008-3. Internal Control Over Compliance The management of the County is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws, regulations, contracts, and grants applicable to federal programs and state projects. In planning and performing our audit, we considered the County's internal control over compliance with requirements that could have a direct and material effect on a major federal program or state project in order to determine our auditing procedures for the purpose of expressing our opinion on compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the County's internal control over compliance. Our consideration of internal control over compliance was for the limited purpose described in the preceding paragraph and would not necessarily identifY all deficiencies in the County's internal control that might be significant deficiencies or material weaknesses as defmed below. However, as discussed below, we identified certain deficiencies in internal control over compliance that we consider to be significant deficiencies and others that we consider to be material weaknesses. 0902-1032557 166 A n1~mber linn 01 [rn~t & YOllnq GlObal Limited 16 B17 1111111111111111111111111111,,""" :u ERNST & YOUNG A control deficiency in an entity's internal control over compliance exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect noncompliance with a type of compliance requirement of a federal program or state project on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the entity's ability to administer a federal program or state project such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a federal program or state project that is more than inconsequential will not be prevented or detected by the entity's internal control. We consider the deficiencies in internal control over compliance described in the accompanying schedule of findings and questioned costs as items 2008-1 through 2008-6 to be significant deficiencies. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a federal program or state project will not be prevented or detected by the entity's internal control. Of the significant deficiencies in internal control over compliance described in the accompanying schedule of findings and questioned costs, we consider items 2008-1 and 2008-5 to be material weaknesses. The County's response to the findings identified in our audit are described in the accompanying schedule of findings and questioned costs. We did not audit the County's response and, accordingly, we express no opinion on it. This report is intended solely for the information and use of management, the Board of County Commissioners, others within the entity, the Auditor General of the State of Florida, federal and state awarding agencies, and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. ~of hLL'P February 26, 2009 0902-1032557 167 ^ ","mbllr I.rm 01 En'~Il'. VO~NI GleDa' Li~"tpd Collier County, Florida 168 ., Schedule of Expenditures of Federal Awards and State Projects For the Fiscal Vear Ended September 30, 2008 Federal or State GrantorlPass. Through Grantor Program Title Denlrlment of A~rlculture Direct Programs: Rural Business-Cooperative Service: Rural Business Enterprise Grant Indirect Programs: Florida Department of Education: Summer Food Service Program for Children Florida Department of Agriculture and Consumer Services: Cooperative Foresty Assistance Cooperative Foresty Assistance Total CFDA Total Department of Agriculture Denartment of Commerce Direct Programs: National Fish and Wildlife Foundation: Educational Partnership Program I Sea Turtle Disorientation Total Department of Commerce DCD.rlment of Uousinl! and Urban Develooment Direct Programs: COIrummity Planning and Development: Community Development Block Grants I Entitlement (CDBO) Community Development Block Grants / Entitlement (COSO) Community Development Block Grants / EntiUement (COSO) Community Development Block OrlUlts / Entitlement (COSO) Community Development Block Orants / Entitlement (COSO) Community Development Block Orants / Entitlement (COSO) Total CFDA Emergency Shelter Grants Program (ESG) Supportive Housing Program (Cae) Supportive Housing Program (Coe) Supportive Housing Program (CoC) Supportive Housing Program (Coe) Total CFDA Home Investment Partnerships Program (HOME) Home Investment Partnerships Program (HOME) Home Investment Partnerships Program (HOME) Total CFDA CFDA #/ CSFA # Grant/Contract Number Expenditure! 10.769 Collier County $ 400,896 10.559 365,288 04-0804 10.664 10.664 Isles of Capo Fire District Ochopee Fire District 2,375 5,220 7,595 773,778 11.481 2006-0114-004 123,450 123,450 14.218 B-03-UC-12-0016 180,380 14,218 B-04-UC-12-0016 126,960 14.218 B-Q5-UC-12-0016 98,122 14.218 B-06-UC-12-0016 196,678 14.218 B-07-UC-12-0016 1,031,856 14.218 B-08-UC-12-0016 i46,537 1,780,533 14.231 S-07-UC-12-0024 98,012 14,235 FL14B5Q-6001 111,262 14.235 FLI4B50-6002 101,576 14.235 FLI4B50-6003 72,415 14.235 FLI4B60-6003 33,401 318,654 14.239 M-06-UC-12-0217 252,772 14.239 M-07-UC-12-02i7 214,927 14.239 M-08-UC-12-0217 26,783 494,482 (Continued) See accompanying notes to the schedule of expenditures offederal awards and state projects. 168 Collier County, Florida Schedule of Expenditures of Federal Awards and State Projects For the Fiscal Year Ended September 30, 2008 Federal or State GrantorlPass- Through Grantor Program Title Indirect Programs: Department ofCommWlity Affairs: Community Development Block Grant I State's Program (DRI) Community Development Block Grant I State's Program (DRl) Total CFDA Total Department of Housing and Urban Development Denartment of the Interior Direct Programs: Fish and Wildlife Service: Partners for Fish and Wildlife I Conservation Collier Land Habitat Restoration Project Partners for Fish and Wildlife I Derelict Vessel Removal Total CFDA Indirect Programs: Florida Depamnent of Envirorunental Protection: Clean Vessel Act Clean Vessel Act Total CFDA Total Department of the Interior Deoar.men.ofTreuurv Direct Programs: Department of Treasury: Federal Equitable Sharing Totll Department of Treasury DeDartment of Justice Direct Programs; Office of Justice Programs: Federal Equitable Sharing Services for Trafficking Victims I Anti Trafficking Task Force State Criminal Alien Assistance Program (SCAAP) Public Safety Partnership and Community Policing Grants I COPS Secure Our Schools Edward Byrne Memorial Justice Assistance Grant Program Edward Byrne Memorial Justice Assistance Grant Program Total CFDA 169 CFDA #1 CSFA # 14.228 14.228 15.631 15.631 15.616 15.616 21.unknown Grant/Contract N urn ber 07DB-3V-09-21-0 1-Z0 1 08DB-D3-09-21-0 I-A03 401815J021 401816J091 LE636 LE637 Collier County 168 7 Expenditures $ 748,497 26,332 774,829 3,466,510 25,600 30,000 55,600 23,212 22,868 46,080 101,680 104,804 104,804 16,unkown Collier County 36,227 16.320 2005- VT-BX-0002 140,593 16.606 2008-AP-BX-0316 411.848 16.710 2007 -CK- WX-0089 20,409 16.738 2005-CJ-BX-0753 131,069 16.738 2006-DJ-BX-0474 38,410 169,479 (Continued) Collier County, Florida Schedule of Expenditures of Federal A wards and State Projects For the Fiscal Year Ended September 30, 2008 Federal or State GrantorlPass-.Through Grantor Program Title Office on Violence Against Women: Supervised Visitation. Safe Havens for Children Indirect Programs: Florida Department of Juvenile Justice: Juvenile Accountability Block Grants I Peer Mediation Program Florida Office of Attorney General: Crime Victim Assistl1l1ce (YOCA) Florida Department of Law Enforcement: Edward Byrne Memorial Fonnula Grant I Sexual Predator Community Prosecution and Project Safe Neighborhoods I Anti-Gang Initiative Florida Department of Children and Families: Violence Against Women Formula Grants I STOP Violence Against Women Formula Grants I STOP Total CFDA Total Department of Ju.tlce Den.rlmeR.ofTranloortatlon Direct Programs: Federal Aviation Administration: Airport Improvement I Imk Master Plan Update Airport Improvement f Marco Master Plan Study Update Airport Improvement f Marco Apron Phase I & II Airport Improvement / Marco Phase II Surcharge/Construction Airport Improvement / Marco South TllXiway & Apron Design Total CFDA Federiil Transit Administration: Federiil Transit Cluster: Federal Transit..capitaJ Investment Grants / Section 5309 Federal Transit-Capital Invesbnent Grants / Section 5309 Federal TrlUlsit-Capitallnvestment Grants / Section 5309 Total CFDA Federal TrlUlsit-Fonnula Grants I Section 5307 Federal Transit-Fonnula Grants I Section 5307 Federal Transit-Fonnula Grants f Section 5307 Federal Transit-FonnuJa Grants / Section 5307 Federal Transit-Fonnula Grants / Section 5307 Total CFDA Total Federol Transit Cluster 170 16.523 88-105 32,245 16.575 V7022 140,395 16.579 20081AGCCOLL I Q9170 135,330 16.609 2008PMAGCOLL I R6oo5 16,755 16.588 LNOl6 123,480 16.588 LN816 34,848 158,328 1,361,183 CFDA #1 CSFA # 16.527 20.106 20.106 20.106 20.106 20.106 20.500 20.500 20.500 20.507 20.507 20.507 20.507 20.507 Grant/Contrad Number 2007-CW-AX-0007 3-12-0031-003.2006 3-12-0142-002-2006 3-12-0142-003-2006 3-12-0142-004-2007 3-12-0142-005-2008 FL-03-0264-00 FL-03-0297-00 FL-03-0312-00 FL-!Xl-X508-00 FL-90-X553.00 FL-90-X580.00 FL-90-X645-00 FL-90-X665-00 168 7 , Expenditures $ 99,575 7,500 51,205 4,843 397,545 23,721 484,814 13,165 102,986 129,127 245,278 212,815 1,910 86,870 1,360,158 214,276 1,876,029 2,121,307 (Continued) 168 7 Collier County, Florida Schedule of Expenditures of Federal Awards and State Projects For the Fiscal Year Ended September 30, 2008 CFDA #/ Federal or State GrantorlPasswThrougb Grantor Program Title CSFA # Grant/Contract Number Expenditures Indirect Programs: Florida Department of Transportation: Higbway Planning and Construction I Lighting 20.205 412559 $ 19,445 Highway Planning and Construction I Pedestrian Bridge 20.205 412627 70,674 Highway Planning and Construction 20.205 414327 337,320 Highway P18lUling and Construction I Sidewalks & Lighting 20.205 4t5566 632,000 Highway Planning and Construction I BicyclefPedestrian Bridges 20.205 415590 270,161 Highway Planning and Construction 20.205 416342 94,863 Highway Planning and Construction I Paved Shoulders 20.205 417350 203,866 Highway Planning and Construction I Bike Lane/Trail Study 20.205 417940 307,567 Highway Planning and Construction I Sidewalks 20.205 420887 200,000 Total CFDA 2,135,897 Federal Transit-Metropolitan Planning Grants I Section 5303 20.505 AM356 62,294 Fonnula Omnts for Other Than Urbanized Areas I Imk Circulator 20.509 AM 357 202,068 Capital Assistance Program for Elderly Persons and Persons with Disabilities I Section 5310 20.513 FL-16-0031 146,439 Capital Assistance Program for Elderly Persons and Persons with Disabilities I Section 5310 20.513 FL-16-0032 293,277 Tolll1 CFDA 439,716 Total Department of Transportation 5,446,096 Geneul Service Administration Indirect Programs: Florida Department of State: Voter Education Election Reform 39.011 Collier County 75,367 Tot.1 Genera, Service Administration 75,367 Environmentsl Protection Allencv Indirect Programs: Florida Department of Environmental Protection: Capitalization Grants for Clean Water State Revolving Funds 66.458 WW597180 237,761 Capitalization Grants for Clean Water State Revolving Funds 66.458 WWG 12059715L 03 699,429 TOIllI CFDA 937,190 Capitalization Grants For Drinking Water State Revolving Funds 66.468 DW111l 010 1,701,447 Capitalization Grants For Drinking Water State Revolving Funds 66.468 DWI111 020 159,619 Capitalization Grants For Drinking Water State Revolving Funds 66.468 DWI1I1 030 3,200,000 Capitalization Grants For Drinking Water State Revolving Funds 66.468 DWI1I1 040 3,200,000 Tollll CFDA 8,261,066 Total Environmental Protection Agency 9,198,256 (Continued) 171 Collier County, Florida Schedule of Expenditures of Federal A wards and State Projects For the Fiscal Year Ended September 30,2008 Federal or State GnntorlPas,..Througb Grantor Program Title Election Assistance Commission lEAC) Indirect Programs' Division of Elections: Help America Vote Act Requirements Payments I Poll Workers Recruitment Help America Vote Act Requirements Payments I Voter Education Help America Vote Act Requirements Payments I Voting Systems Assistance (HA V A 2002) Total Election Assistance Commission (EAC) Dcoartment or Health and Human Services Indirect Programs: Florida Department of Elder Affairs - Area Agency on Aging for Southwest Florida, Inc.: Aging Cluster: Special Programs for the Aging - Title III, Part B - Grants for Supportive Services and Senior Centers Special Programs faT the Aging - Title III, Part B - Grants for Supportive Services and Senior Centers Total CFDA Special Programs for the Aging-Title III, Part C-l.Nutrition Services Special Programs fur the Aging-Title Ill, Part C.2-Nutrition Services Special Programs for the Aging-Title III, Part C-I-Nutrition Services Special Programs for the Aging-Title Ill, Part C-2-Nutrition Services Total CFDA Nutrition Services Incentive Program, C-l Nutrition Services Incentive Program, C-2 Total CFDA Total Aging Cluster: National Family Caregiver Support - Title III-E National Family Caregiver Support - Title Ill-E Total CFDA Florida Department of Revenue: Child Support Enforcement Child Support Enforcement Total CFDA 172 CFDA #/ CSFA # Grant/Contract Number 90.401 Collier County 90.401 Collier COI.U1ty 90.401 Collier County 93.044 OAA 203.08 93.044 OAA 203.07 93.045 OAA 203.07 93.045 OAA 203.07 93.045 OAA 203.08 93.045 OAA 203.08 93.053 NSIP 203.08 93.053 NSIP 203.08 93.052 93.052 OAA 203.D7 OAA 203.08 93.563 93.563 CC311 COlli lbB 7 } Expenditul'"ts $ 28,010 16,169 154,776 198.955 76,703 113,120 189,823 10,501 8,405 138,613 108,307 265,826 7,418 9,095 16,514 472,162 10,659 8,561 19.221 223,974 30,031 254,004 (Continued) 168 7 Collier County. Florida Schedule of Expenditures of Federal Awards and State Projects For the Fiscal Vear Ended September 30,2008 Federal or State GrantorlPass- Tbrough Grantor Program Title Division of Elections: Voting Access for Individuals with Disabilities-Grants to States Total Department of Health and Human Services Cornoration for National and Communitv Service Direct Programs: Retired and Senior Volunteer Program Total Corporation for National and Community Service DeD.rlmeD. of Homeland Security Direct Programs: Assistance to Firefighters Grant lIsle of Capri Indirect Programs: Florida Department of Law Enforcement: State Domestic Preparedness Equipment Support Program I H,S. Issue 2 Homeland Security Grant Program I H,S, Issue 21 Homeland Security Grant Program Homeland Security Grant Program I H.S, Issue 20 TotalCFDA Florida Department of Community Affairs: Disaster Grants - Public Assistance / Tropical Stonn Fay Hazard Mitigation Grant Hazud Mitigation Grant Hazard Mitigation Grant Total CFDA Emergency Management Performance Grant Total Department DC Homelaad Security TOTAL EXPENDITURES OF FEDERAL AWARDS CFDA #/ CSFA # Grant/Contract Number Expenditures 93.617 ColJier County $ 13,323 758,710 94.002 06SRSFL004 67,3t3 67,313 97.044 EMW -2006-FG-04l 04 1,873 97.004 2007SHSPCOLL2Q5003 9,507 97.067 07-DS-5N-09-21-01-116 6,188 97.067 07-DS-5N-09-21-01-210 13,956 97.067 2008SHSPCOLL3S4011 19,648 39,791 97.036 Collier County 269,554 97.039 07-EC-33-D9-21-0 1-486 1,639,223 97.039 08HM-6G-09-21-0 1-0 17 1t,875 97.039 08HM-6G-09-21-01-055 16,800 1,667,898 97.042 08-80-24-09-21-01-318 42,045 2,030,669 $ 23,706,771 (Continued) 173 Collier County, Florida Schedule of Expenditures of Federal A wards and State Projects For the Fiseal Year Ended Septemher 30, 2008 Federal or State GrantorlP.s&- Through Grantor Proa:ram Tide Florida E:xecutin Office of the Governor Office of Tourism, Trade and Economic Development: Rurallnfmstructure. ImrnokaJee Airpon Total Florida Executive Office of tbe Governor Florida Denartmont of Environmental Protection Beach Erosion Control Program Florida Recreation Development Assistancc Program Innovative Waste Reduction and Recycling Grants Innovative Waste Reduction and Recycling Grants Total CSF A Water Protection and SustainabiJity Program Total Florida Department of Environmental Protection Florida DCDarbnent DIStale and Secretan of State Public Library Construction Program Public Library Construction Program TotalCSFA State Aid to Libraries State Aid to Libraries State Aid to Libraries State Aid to Libraries Total CSFA Community Libraries in Caring Total Florida Department of State and Secretary of State F10rida DeDar.men. of Communi tv Affairs Emergency Management Programs Local Emergency Management BIld Mitigation Initiatives Emergency Management Projects Total florida Department of Community Affairs Florida Houslnll Finance CorDoration State Housing Initiatives Pannership Program (SHIP) State Housing Initiatives Partnership Program (SHIP) State Housing Initiatives Partnership Program (SHIP) State Housing Initiatives Partnership Program (SHIP) Tolal Florida Housing Finance Corporation CFDA #1 CSFA # 31.030 37.003 37.017 37.050 37.050 37.066 Grant/CoDlract Number QT05-136 05CO! A8119 108-07 108-09 4600001144 45.020 06-PLC-04 45.020 07-PLC-04 45.030 05-ST -12 45.030 06-ST-12 45.030 07-ST-12 45030 08-ST-12 45042 08-CLlC-03 52.008 52.010 52.023 52.901 52.901 52.901 52.901 174 08-BO-24-09-21-01-318 07-EC-33-09-21-0t-486 08CP-04-09-21-01-126 FY06 FY 07 FY 08 FY09 16Bi~-!!7 Expenditures $ 319,422 319,422 576,570 104,943 54,984 t9,250 74,234 97,250 852,997 300,000 300,000 600,000 810 142,628 24,993 33,016 201,447 9,239 810,687 102,934 1,510,094 8,400 1,621,428 48,158 1,893,340 2,955,243 647,669 5,544,411 (Continued) Collier County, Florida Schedule of Expenditures of Federal A wards and State Projects For the Fiscal Year Ended Septemher 30, 2008 Federal or State GnntorlPass~Through Grantor Program Title Florida DeDlrtment of TranSDortadon Commission for the Transportation Disadvantaged (CTD) Trip and Equipment Grant Program Commission for the Transportation Disadvantaged (eTD) Trip and Equipment Grant Program Tota1CSFA Commission for the Transportation Disadvantaged (CTD) Planning Grant Program Commission for the Transportation Disadvantaged (eTD) Plarming Grant Program TotBlCSFA Aviation Development Grants I Marco Mitigation Aviation Development Grants I Marco Land Acquisition Aviation Development Grants Ilmmokalee Master Plan Study Aviation Development Grants I Marco Master Plan Study Aviation Development Grants I Marco Mitigation Phase II Aviation Development Grants! Everglades Taxiway Aviation Development Grants I Marco Taxiway "CII Phase I Aviation Development Grants I rmk Emergency Generator Aviation Development Grants I Marco Apron Phase I & II Total CSFA County Incentive Grant Program I PD&E Study SR82 Public Transit Block Grant Program Public Transit Block Grant Program Total CSFA Public Transit Service Development Program I Red Route Toll Facilites Revolving Trust Fund I Jolly Bridge Feasability Study Transportation Regional Incentive Program I CR951 GO to lInk Total Florida Department ofTranllportatioQ Florida DeDartment of Children and Families Homeless Challenge Grant I coe Total Florida Department of Children and Families Florida DeDartment of Healtb County Grant A wards I Emergency Medical Services County Grant A wards I Emergency Medical Services Total Florida Department 0' Health Florida DeDarimeDt of Elder Affairs Area Agency on Aging for Southwest Florida, loe: Home Care for the Elderly (HCE) Home Care for the Elderly (HCE) Total CSFA 175 CFDA #/ CSFA # Grant/Contract Number 55.001 AOT48 55.001 AP62 I 55.002 AOR72 55.002 AP647 55.004 At526 55.004 A1935 55.004 ANF46 55.004 ANF50 55.004 ANHI7 55,004 ANH19 55,004 AOF09 55.004 AOF 10 55.004 AOK80 55.008 419950-2-22-0 I 55.010 AM350 55.010 AOW93 55.012 AOK37 55,019 ANY74 55.026 420991-1-58-01 60.014 HFZ23 64,005 64.005 C6011 C701l 65001 65.001 HCE 203.08 HCE 31 1/312.203.07 t6g 7 Expenditures $ 467,749 151,813 619,562 10,738 9,121 19,859 167,155 44,542 220 t,347 10,462 3,367 10,917 30,860 127 268,998 102,839 160,619 234,500 395,119 106,655 225,363 1,751,687 3,490,081 85,221 85,221 130,578 41,406 171,984 169 4,007 4,176 (Continued) 1 ("B'''f Collier County, Florida Schedule of Expenditures of Federal A wards and State Projects For the Fiscal Vear Ended September 30, 2008 CFDA #1 Federal or State GrantorlP.s5-- Through Grantor Program Title CSFA # Grant/Contract Number Expenditures Alzheimer's Respite Services (AD!) 65.004 ADI 203.07 $ 94,600 Alzheimer's Respite Services (AD!) 65.004 ADl203.08 17,863 Alzheimer's Respite Services (ADJ) 65.004 ADl203.06 14,720 Total CSFA 127,183 Conununity Care for the Elderly (CCE) 65.010 CCE 203.07 579,273 Community Care for the Elderly (CCE) 65.010 CCE 203.08 40,673 Toml CSF A 619,946 Total Florida Department of Elder AfTaln 751,304 Florida Fish and Wildlife Conservadon Commission Florida Boating Improvement Program 77.006 06163 20,000 Total Florida Fish and Wildlife Can.eryadon Commission 20,000 Florida Deoartment of Juvenile Justice Delinquency Prevention I TRAC 80.029 DP-576 89,692 Delinquency Prevention I f'TRAC 80.029 GS-120 69,021 Total Florida Department of Juvenile Justice 158,713 TOTAL EXPEN D1TURES OF STATE FINANCIAL ASSISTANCE $ 13,826,248 176 1bB'7 Collier County, Florida Notes to the Schedule of Expenditures of Federal Awards and State Projects Year Ended September 30, 2008 1. Basis of Presentation The accompanying Schedule of Expenditures of Federal Awards and State Projects (the Schedule) includes the Federal and State grant activity for Collier County, Florida (the County) and is presented on the modified accrual basis of accounting for expenditures accounted for in the governmental funds and the accrual basis of accounting for expenditures in proprietary funds. Under the modified accrual basis, revenue is recognized if it is both measurable and available for use during the fiscal year and expenditures are recognized in the period liabilities are incurred, if measurable. Under the accrual basis, expenditures are recognized in the period liabilities are incurred. The information in the Schedule is presented in accordance with the requirements of U.S. Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and Section 215.97, Florida Statutes. Therefore, some amounts presented in the Schedule may differ from amounts presented, or used in the preparation of, the basic financial statements for the fiscal year ended September 30, 2008. 2. State Revolving Funds Reconciliation of State Revolving Funds (CFDA# 66.458 and CFDA# 66.468) expended to cash received during fiscal year 2008: Expenses reported on Single Audit Schedule Reimbursements received for prior year expenses Retainage timing differences, net Less current year expenses that have not been reimbursed Total State Revolving Fund reimbursements received $ 9,198,256 788,200 52,208 (8,290,529) $ 1,748,135 3. State Infrastructure Bank Loan The County received a $12,000,000 State Infrastructure Bank Loan from the Florida Department of Transportation in fiscal year 2008 for construction of the 1-75/Immokalee Road interchange. The Florida Department of Transportation included this project with their concurrent widening of 1-75 and retained the loan proceeds to fund the project. Accordingly, the County's expenditures for purposes of reporting on the Schedule consist of loan repayments only as no proceeds were received under the loan and no project expenditures were incurred or paid directly by the County. 0902-1032551 177 16B17 Collier County, Florida Notes to the Schedule of Expenditures of Federal Awards and State Projects (continued) 3. State Infrastructure Bank Loan (continued) As of September 30, 2008, the County recognized $12,000,000 in loan proceeds and construction in process in the basic financial statements. However, no amounts have been reflected in the Schedule as no loan repayment expenditures have been made during fiscal year 2008. The repayment schedule for this loan is as follows: Payment Date Principal Interest Total 10/1 /2008 $ 1,957,377 $ 82,623 $ 2,040,0000 10/1/2009 1,839,148 200,852 2,040,0000 10/1/2010 1,875,930 164,070 2,040,000 10/1/2011 1,913,449 126,551 2,040,000 10/1/2012 4,414,096 88,282 4,502,378 $ 12,000,000 $ 662,378 $ 12,662,378 4.SubgrantAwards The following subgrant awards were made by Collier County during fiscal year 2008: Program Title Federal: Community Development Block Grant Community Development Block Grant / State's Program Emergency Shelter Grant Supportive Housing Program Home Investment Partnerships Program State: State Housing Initiatives Partnership Program Homeless Challenge Grant 0902-1032557 178 CFDAlCSFA Number Subgrant Amount 14.218 1,209,862 14.228 14.231 14.235 14.239 448,025 98,012 316,163 461,595 52.901 60.014 181,350 85,221 16 B -., Collier County, Florida Notes to the Schedule of Expenditures of Federal Awards and State Projects (continued) 5. Contingen\:y The grant revenue amounts received are subject to audit and adjustment. If any expenditures or expenses are disallowed by the grantor agencies as a result of such an audit, any claim for reimbursement to the grantor agencies would become a liability of the County. In the opinion of management, all grant expenditures are in compliance with the terms of the grant agreements and applicable federal and state laws and regulations. 0902-1032557 179 Collier County, Florida 16 B""7 Schedule of Findings and Questioned Costs For the Year Ended September 30, 2008 Part I-Summary of Auditor's Results Financial Statements Section Type of auditor's report issued: Internal control over financial reporting: Material weakness( es) identified? Significant deficiency(ies) identified that are not considered to be material weaknesses? Noncompliance material to financial statements noted? Federal Awards and State Projects Section Internal control over major programs: Material weakness( es) identified? Significant deficiency(ies) identified that are not considered to be material weaknesses? Type of auditor's report issued on compliance for major programs: Any audit findings disclosed that are required to be reported in accordance with section .5IO(a) ofOMB Circular A-133, Section 215.97, Florida Statutes, and Chapter 10.550, Rules of the Auditor General, State of Florida? 0902-1032551 180 Yes X Yes Yes X Yes Unqualified X No None reported X No No x Yes None reported Qualified for the Community Development Block Grant Program (CFDA# 14.218), the Home Investment Partnerships Program (CFDA# 14.239), the State Criminal Alien Assistance Program (CFDA# 16.606), and the State Housing Initiatives Partnership Program (CSFA# 52.901); and Unqualified for all other major programs X Yes No 168 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Identification of major federal programs and state projects: Federal Programs CFDA Number 14.218 14.239 14.228 16.606 20.205 20.500/20.507 66.468 97.039 State Projects CSFA Number 45.020 52.901 52.010 Dollar threshold used to distinguish between Type A and Type B programs: . Federal Programs . State Projects Auditee qualified as low-risk auditee? 0902-1032557 Federal A2encv/Name of Federal Pro2ram U.S. Department of Housing and Urban Development: Community Development Block Grant Program (CDBG) Home Investment Partnerships Program (HOME) Community Development Block Grant / State's Program (DR!) U.S. Department of Justice: State Criminal Alien Assistance Program (SCAAP) U.S. Department of Transportation: Highway Planning and Construction Federal Transit Cluster U.S. Environmental Protection Agency: Capitalization Grants For Drinking Water State Revolving Funds U.S. Department of Homeland Security: Hazard Mitigation Grant State Al!encv/Name of State Proiect Florida Department of State and Secretary of State: Public Library Construction Program Florida Housing Finance Corporation: State Housing Initiatives Partnership Program (SHIP) Florida Department of Community Affairs: Local Emergency Management and Mitigation Initiatives $ 711.203 $ 414,787 Yes X No 181 Collier County, Florida 168 7 Schedule of Findings and Questioned Costs (continued) Part II-Financial Statement Findings Section This section identifies the significant deficiencies, material weaknesses, fraud, illegal acts, violations of provisions of contracts and grant agreements, and abuse related to the financial statements for which Government Auditing Standards require reporting. Finding 2008-0 Financial Reporting Condition In connection with our audit we noted a financial reporting difference that required an audit adjustment to restate the fiscal year 2008 beginning net assets for the County Water and Sewer enterprise fund and the entity-wide business-type activities by approximately $1.5 million related to planning costs that had been inappropriately capitalized in prior periods. During the 2008 fiscal year end close process management comprehensively evaluated costs capitalized as work in process through fiscal year 2007 and detennined that planning costs that could not be reasonably associated with specific assets should not have been capitalized. This misstatement resulted from financial reporting deficiencies related to the capitalization process that had been noted in prior audit reports. The County has multiple departments building and incurring costs that can be capitalized and costs that are operating in nature. As such, it is critical that the County continue to improve financial reporting controls in order to ensure costs are not inappropriately capitalized. Recommendation We recognize the County has put some controls in place around the capitalization of costs and the review of these capitalizations. We recommend that management continue to review and improve its control and monitoring activities related to its capital assets and that such enhancements also involve other county departments that are vested with the responsibility of administering capital assets. Management's Response and Corrective Action Plan Management concurs with this finding and is committed to the further enhancement of its capitalization procedures, particularly as they relate to construction work in process. The County's procedures, put into place as a result of the fiscal year 2007 audit, identified and addressed the issue discussed above for all county departments that administer capital assets. 0902.1032SS7 182 168 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Part III-Federal Awards and State Projects Findings and Questioned Costs Section This section identifies the audit findings required to be reported by Circular A-133 section .51O(a), Section 215.97, Florida Statutes, and Chapter 10.550, Rules of the Auditor General, State of Florida, such as material weaknesses, significant deficiencies, and material instances of noncompliance, including questioned costs, as well as any abuse findings involving federal awards or state projects that are material to a major program. Finding 2008-1 Federal/State Program Information Federal Agency: US Department of Housing and Urban Development (HUD) Home Investment Partnerships Program (HOME) - CFDA No. 14.239 Community Development Block Program (CDBG) - CFDA No. 14.218 State Agency: Florida Housing Finance Corporation State Housing Initiatives Partnership Program (SHIP) - CSFA No. 52.901 Criteria Allowable Costs: Compensation for personnel services rendered in connection with Federal awards must be documented and supported as described in OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments (A-87). Additionally, pursuant to the SHIP Program Manual, administrative costs for the SHIP state program should also be in conformance with A-87. According to A-87, the standards regarding time distribution are in addition to the payroll documentation and require the following: . Charges to Federal awards for salaries and wages, whether treated as direct or indirect costs, will be based on payrolls documented in accordance with the generally accepted practice of the governmental unit and approved by responsible official(s) of the governmental unit. . Where employees are expected to work solely on a single Federal award or cost objective, charges for their salaries and wages will be supported by periodic certifications that the employees worked solely on the program for the period covered by the certification. These certifications will be prepared at least semi-annually and will be signed by the employee or supervisory official having first-hand knowledge of the work performed by the employee. 0902.\032557 183 168 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) . Where employees work on multiple activities or cost objectives, a distribution of their salaries or wages will be supported by personnel activity reports or equivalent documentation which meets the following standards (unless a statistical system or other substitute system has been approved by the cognizant Federal agency): a) must reflect an after-the-fact distribution of the actual activity of each employee, b) must aCCO\ffit for the total activity for which each employee is compensated, c) must be prepared at least monthly and must coincide with one or more pay periods, and d) must be signed by the employee. e) Budget estimates or other distribution percentages determined before the services are performed do not qualify as support for charges to Federal awards but may be used for interim acco\ffiting purposes. Condition/Context We noted that for the majority of fiscal year 2008, the CO\ffity's documentation supporting payroll allocations for employees that work on multiple grants did not meet federal standards as described in OMB Circular A-87 above. The County has used a Personnel Activity Report (PAR) to allocate payroll salaries for employees who work on multiple activities. These reports are prepared annually, at the beginning of each fiscal year, based on an estimate of the time the employees are expected to work on a grant. The PAR does not show the total activity for which an employee is compensated and does not require the employee's signature. The CO\ffity's Department of Housing and Human Services (the department responsible for the administration of the HOD grants) initiated a time sheet process in fiscal year 2006 whereby employees in the department indicate the projects (HOME, SIllP, or CDBG) to which their time relates each week. These timesheets are signed by the employees and supervisors and kept in the department for internal control purposes. For the majority of fiscal year 2008, these tirnesheets were not provided to the County's payroll department to adjust the allocation of payroll costs from the estimate as indicated in the annual PAR form to actual time spent. Thus, there is not an "after the fact" accoW1ting based on actual activity. Questioned Costs Total salaries and related costs are summarized as follows: HOME (CFDA # 14.239) CDBG (CFDA # 14.218) SHIP (CSFA # 52.901) $ 75,066 $ 373,204 $ 220,576 0902.1032557 184 16B"7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Cause/Effect The PARs and timesheets used do not meet the requirements ofOMB Circular A-87 with respect to the documentation supporting the allocation of salaries and related costs for the majority of fiscal year 2008. The payroll charged to a grant was based on the PAR, or budgeted amount, and there was no process in place to compare the PAR percentage used by the payroll department to allocate costs during the majority of the year to the actual time incurred by the employee based on the timesheets. Additionally, PAR reports do not include the employee's signature and are completed annually; however, for employees who work solely on one grant, certification forms are required to be completed at least semi-annually. Recommendation We recommend that the County continue to use the timesheet process implemented during fiscal year 2006 whereby the employees and a supervisor sign each timesheet. In addition, the County should implement a process to provide the timesheets to the payroll department on a periodic basis to match the related payroll allocated to each grant (as based on the PAR), to the actual time spent working on the federal/state grant based on the after-the-fact timesheet, and any adjustments necessary to true-up the estimated payroll charged to the grant (based on the PAR) to the actual amount (based on the timesheets) should be made. Alternatively, the payroll department could charge payroll costs to the grants based on actual timesheets submitted weekly as opposed to using the budgeted PAR percentage as the basis for allocating costs each pay period. PAR reports should be signed by the employee and completed at least semi-annually for those employees who work solely on one grant. Views of Responsible Officials and Planned Corrective Action This finding has been resolved effective July I, 2008. All grant staff are required to complete bi- weekly timesheets indicating the amount of hours spent on each grant. This timesheet is signed by the employee and the employee's supervisor. Journal entries are then made by fiscal staff to charge actual time and effort worked to the appropriate grant. In an effort to mitigate this finding even further, effective January I, 2009, the Human Resources department will process bi-weekly time and effect entries for all Housing and Human Services grant staff. Staff will continue to complete their bi-weekly timesheets. The timesheets will be sent to Human Resources to enter the actual time into SAP prior to the payroll actually posting to SAP. This will allow for actual time spent to be charged directly to the appropriate grant in SAP, thereby eliminating the need to process journal entries at a later date. 0902-]032557 185 16B 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Finding 2008-2 Federal Program Information U.S. Department of Justice State Criminal Alien Assistance Program (SCAAP) -- CFDA No. 16.606 Criteria Reporting: The County applied for the fiscal year 2007 SCAAP grant and received the award funds during fiscal year 2008. The fiscal year 2007 SCAAP reporting period is from July 1,2005 through June 30, 2006. Applicants provide correctional officer staffing and salary costs, the total of all inmate days, and details about eligible inmates housed in their correctional facilities during this 12-month reporting period. Using financial data supplied on the application, including each applicant's annual correctional officer salary costs, the award amount is determined pursuant to an established formula. The "FY 2007 SCAAP Guidelines" indicates the following with respect to the "Correctional Officer Salary Calculation:" "Salary information reported in the SCAAP application must reflect the total salaries and wages paid to full- and part-time correctional officers and others who meet the SCAAP defmition. The reported sum should total the jurisdiction's actual salary expenditures for the reporting period, not an estimate or average. Correctional officer salary costs may include premium pay for specialized service, shift differential pay, and fixed-pay increases for time in service. It may also include overtime required by negotiated contract, statute, or regulation such as union agreements, contractual obligations, and required post staffing minimums." In the "FY 2005 SCAAP Guidelines," the last sentence above made reference to benefits and stated that correctional officer salary costs "may also include employee benefits and overtime required by negotiated contract, statute, or regulation (e.g., union agreements, contractual obligations, required post staffing minimums, etc). Office of Management and Budget (OMB) Circular A-87 (www.whitehouse.gov/omb/circulars/a087/toc.html) provides general guidance on how benefits are defined for units of government." However, the FY 2006 and FY 2007 SCAAP Guidelines omitted this reference and do not provide any mention of benefits being a qualifying officer salary cost. As noted in our prior year finding number 2007-07 in the accompanying "Schedule of Prior Findings," we contacted the Department of Justice (DOJ) in the prior year for clarification based on the salary definition in the FY 2006 SCAAP award and were informed that "only actual salary costs, regular salary or overtime required by either contractual agreement or written policy, were allowable costs for the FY 2006 SCAAP applications." There was no change in the salary definition from the FY 2006 SCAAP award to the FY 2007 SCAAP award as noted above. 0902-1032557 186 168 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Condition/Context In addition to overtime which appears to be allowable based on the infonnation stated above, the COllllty included wage benefits (i.e. incentives, training costs, retirement, group life and health insurance, and workers compensation) totaling $6.5 million in the calculation of total correctional salaries reported in the SCAAP grant application for the FY 2007 SCAAP grant. Also, the number of certified correctional officers employed during the reporting period reported in the application of 321 was overstated by 65 due to vacant positions being erroneously included in the amount submitted in the application. Questioned Costs Undeterminable Cause We were infonned by representatives of the Collier County Sheriffs Office (Sheriff) that in connection with their FY 2005 SCAAP grant application they verbally communicated with the head of SCAAP in Washington D.C. who stated that benefits were an allowable salary cost, and that the rules had been recently amended to provide for the inclusion of overtime and benefits which were previously not allowable. Additionally, the Sheriff provided documentation indicating that beginning with the FY 2005 SCAAP grant, the Sheriff began including allowed overtime as well as benefits and they so infonned the DOJ via an electronic submission of an explanation for the increase in salary costs from the prior year's application which exceeded ] 5%. The application for the FY 2005 SCAAP grant was accepted by the DOJ. There is no documentation in the SCAAP guidelines and related materials of the change in rules as described with respect to the FY 2006 SCAAP grant. Effect The award amount received for the FY 2007 SCAAP grant would have been impacted by the amount of benefits included in the salary cost total reported on the grant application. Recommendation We understand from the Sheriffs personnel that benefits were appropriately excluded from the FY 2008 SCAAP award application. In the future, we recommend that the Sheriff review program guidelines and contact the grantor agency if reporting criteria are not clearly stated or if clarification is needed in interpreting infonnation contained in the program guidelines. Written documentation from the grantor agency should be retained to support any such correspondence. Additionally, a thorough review of future applications should be made in order to detect potential errors such as with respect to the number of correctional officer positions reported as noted above. 0902.1032SS1 187 169 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Views of Responsible Officials and Planned Corrective Action As stated in the recommendation, the calculation was changed for the FY2008 application. We concur with this recommendation to contact the grantor agency in writing, if reporting criteria are not clearly stated or if clarification is needed in interpreting information contained in the program guidelines. We do believe, having dealt with this grant for many years, that there have been years in which the criteria for calculation could be interpreted differently by different parties. Docwnentation has not always been clear in establishing guidelines. Finding 2008-3 Federal Program Information Federal Agency/Program: U.S. Department of Housing and Urban Development (HUD): Community Development Block Grant / State's Program (DRI) - CFDA No. 14.228 U.S. Department of Transportation: Highway Planning and Construction Federal Transit Cluster - CFDA No. 20.500/20.507 Criteria Procurement, Suspension and Debarment: Non-Federal entities are prohibited from contracting with or making subawards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. All nonprocurement transactions (i.e., subawards to subrecipients), irrespective of award amount, are considered covered transactions. When a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended or debarred or otherwise excluded. This verification may be accomplished by checking the Excluded Parties List System (EPLS) maintained by the General Services Administration (GSA), collecting a certification from the entity, or adding a clause or condition to the covered transaction with that entity. Condition/Context Although the. County indicated that its practice is to check the EPLS system, no docwnentation evidencing that it had checked the EPLS was maintained, and a certification from the entity was not collected or clause or condition included in the agreements, as applicable, for certain sample transactions selected for testing. Questioned Costs N/A 0902.1032557 188 "'" [ ... Jl,CL. Collier County, Florida Schedule of Findings and Questioned Costs (continued) Cause/Effect Internal controls with respect to suspension and debarment were not operating effectively as no documentation was maintained indicating that the EPLS was checked for the selected contract vendors or subrecipients, as applicable. Additionally, there was no evidence that the County had obtained a certification from the entity or added a clause or condition to the contract with the entity, as applicable. Therefore, we could not verify whether the County met its requirement to verify that the entities were not suspended or debarred or otherwise excluded. Recommendation The County should perform the required verification by checking the EPLS (and documenting evidence of the verification, when it was performed and by whom), collecting a certification from the entity, or adding a clause or condition to the contract with that entity in accordance with the Federal requirements. Views of Responsible Officials and Planned Corrective Action Management concurs with this finding. While the Department of Housing and Human Services (HHS) has always checked vendors against the EPLS listing; this check did not include non-profit subrecipients. As of December 2008, HHS now requires current audit reports and debarment certification letters for all subrecipients as part of the grant application submission process. Once awards are made, the assigned Grant Coordinator is responsible for checking all subrecipients, vendors and contractors against the EPLS listing. Screen prints of the EPLS listing are made to prove verification and are included in the file. Debarment and audit reports have also been included in the Master File Checklist which is included in the file folder and reviewed by the Grants Manager. The Transportation Division has started a new procedure during FY09 where all grant related purchase orders will be approved by the Grants Coordinator. At the time of review for approval, the Grants Coordinator performs verification that the vendor has not been suspended or debarred or otherwise excluded at the EPLS website. The verification is printed and maintained in the grant procurement file. In addition, current procedures include federal clause language and a written certification for all federal transit grant procurements over $50,000. Other steps are taken by the Purchasing Department at the time of advertisement of bids and requests for proposals that include review of each project to determine if grant funding is involved and whether there are specific compliance issues related to debarment. Forms are provided to vendors requiring they certify they are not on the Excluded Parties List. Furthermore, departments managing grants have been provided a link on the Purchasing Department website to the EPLS website so they can complete their own verification. 0902.1032557 189 16B 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Finding 2008-4 Federal Program Information U.S. Environmental Protection Agency Capitalization Grants For Drinking Water State Revolving Funds (SRF) - CFDA No. 66.468 Criteria Allowable Costs: Effective internal controls over the approval of costs charged to the federal program are required to be in place. Condition/Context We reviewed all of the invoices supporting the loan expenditures reported and noted two invoices for consulting services dated in August 2008 totaling $12,942 included in the August 28, 2008 disbursement request that had not been reviewed and approved by the related Project Manager prior to seeking reimbursement under the loan program. We did not identify any discrepancies or exceptions in our compliance testing. Questioned Costs N/A Cause/Effect The invoices had not yet been entered into the general ledger system or paid at the time that they were submitted for reimbursement. Per review of the invoice, we noted that the charges related to allowable costs under the terms of the loan program. However, a control deficiency exists as there was no evidence of review and approval of the invoices for allowability prior to being charged to the loan program. Recommendation We recommend that all invoices be properly reviewed and approved to ensure that they are allowable costs prior to being charged to the loan program. 0902~10325S7 190 168 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Views of Responsible Officials and Planned Corrective Action Public Utilities initiated a procedure for grants in December 2008 that now includes adding the Accounting Technician's name to the SRF transmittal sheet. The Accounting Technician verifies whether all the invoices are properly approved and are paid. After this approval, it goes to the Project Manager, Director and the Administrator for approval of the disbursement request. Finding 2008-5 State Program Information Florida Housing Finance Corporation (the Corporation) State Housing Initiatives Partnership Program (SHIP) CSFA No. 52.901 Criteria Reporting: . In accordance with Section 420.9075(10), Florida Statutes, each county or eligible municipality shall submit to the Corporation by September 15 of each year a report of its affordable housing programs and accomplishments through June 30, immediately preceding submittal of the report. . Annual reports for the Closeout Fiscal Year (2005/2006), Interim Fiscal Year 2 (2006/2007), and Interim Fiscal year 3 (2007/2008) (the Annual Report) must be included in the submission to the Corporation. . The local SHIP administrator's tracking system and annual reports must exactly match the information recorded in the local city or county's general ledger. . SHIP administrators, therefore, are required to regularly reconcile their tracking system with the local finance department's general ledger. They should meet with the director of their finance department to create a process that will ensure compliance with the single audit act. Condition/Context The financial information included in the submitted Annual Report was not reconciled to the County's general ledger. Accordingly, we were unable to validate the amount of expenditures and program income reported in the Annual Report. 0902-}032557 191 16B 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Questioned Costs Unknown Cause/Effect The financial information submitted in the annual statutory reports did not agree to and was not recopciled with the general ledger. This could result in incorrect and/or inconsistent information between the reports filed and the underlying financial records and indicates that the County may not be in compliance with the provisions of the SIDP Program Manual requiring that amounts reported in the Annual Report match the amounts reported in the general ledger. Internal controls with respect to reporting were not operating effectively. Recommendation The County should implement procedures that require that the statutory reports be reconciled to the general ledger and reviewed and approved by finance department staff prior to being filed with the State. Views of Responsible Officials and Planned Corrective Action The HHS staff performs a reconciliation of SIDP transactions monthly to ensure that the Annual SHIP report tracks to the SHIP annual report. This procedure was implemented after the last audit. The SHIP grant support specialist runs a report at the end of each month and reconciles those transactions to the activity in the SHIP spreadsheet. These reports are maintained throughout the year and are expected to greatly improve staffs ability to reconcile with the general ledger when preparing the SHIP Annual Report. The Department of Housing and Human Services recognizes the importance of reconciling statutory reports, internal staff reports, and the general ledger. Procedures were implemented following the FY07 audit. While these procedures greatly improved the accuracy and accountability of the statutory and internal staff reports, they did not account for the point-in- time nature of the statutory reports. To effectively control for, and document, the complete reconciliation of the statutory reports and general ledger, the Department of Housing and Human Services will produce a "screen shot" from within the general ledger software (SAP) to be included with the statutory report. The purpose of this activity is to document the status of funds during the reporting timeframe. Prior to submitting statutory reports, the Department of Housing and Human Services will provide a copy of the report to the Clerk of Courts Finance Department for review. Approval of the statutory report lies with the Board of County Commissioners. 0902.1032557 192 1~'li 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Finding 2008-6 Federal Program Information U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant / State's Program (DRl) CFDA No. 14.228 Criteria Reporting: Effective internal controls over the review of reports required to be submitted to the grantor agency are required to be in place. Condition/Context This federal grant is passed through to the County from the State of Florida, Department of Community Affairs (the Department). The grant agreement between the Department and the County sets forth various reporting requirements. We noted that the County completed the required reports, as applicable, during fiscal year 2008, and we did not note any discrepancies. However, there was no evidence that a review as to accuracy and completeness took place for certain reports submitted to the Department (i.e. Contractual Obligation and MBE Report, Projection of Contract Payments Form and Disaster Quarterly Status Report). Questioned Costs N/A Cause/Effect Effective supervisory review controls were not in place. Possible errors or omissions in reports could go undetected if a formal review is not conducted and documented. Recommendation The County should implement procedures whereby review by someone other than the preparer is obtained to help ensure completeness and accuracy of the reports submitted to the Department. Such reviews and approvals should be documented to evidence that the review took place. 0902_1032:557 193 1 '6 B~7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Views of Responsible Officials and Planned Corrective Action The Department of Housing and Human Services has implemented procedures to ensure all reports are reviewed for accuracy prior to submission to the Department of Community Affairs. Once prepared, reports are reviewed for errors and/or omissions by the Housing Manager. Once approved as accurate, the Housing Manager signs the report to indicate completed review. Copies of signed reports are maintained by staff of the Department of Housing and Human Services. 0902-1032557 194 16B r7 Collier County, Florida Schedule of Prior Audit Findings For the Year Ended September 30, 2008 A. The current status of findings reported for the years ended September 30, 2007 and 2006 related to the County's basic financial statements is as follows: Finding 2007-01 Fixed Asset Capitalization and Depreciation Condition In performing the fiscal 2007 audit of fixed assets, we identified certain differences resulting in adjustments to the County's basic financial statements. These differences included a prior period restatement to expense amounts incorrectly capitalized, and reclassifications of amounts improperly transferred to and from construction-in-progress. It Recommendation The County should revise its construction and fixed assets accounting processes and procedures to include: . Review of contract terms for significant projects to determine proper classification of project costs as capital assets or maintenance expense . Expanded definition of capital assets . Enhanced criteria for transfer of projects from construction-in-progress to fixed assets . Periodic reconciliations of construction-in-progress costs to determine the proper and timely capitalization of project costs In addition, we recommend that the County utilize a fixed asset software program to accumulate construction-in-progress costs. Much of the process involved in reconciling capital construction costs is labor intensive and could be better automated. These expenditures should be reconciled during the year rather than performing a comprehensive review at the end of the fiscal year. This would accelerate this portion of the financial statement close process and reduce the risk of manual errors. 0902.1032551 195 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Management Response and Corrective Action Plan The Finance and Accounting Department concurs that all contracts need stringent initial review to ensure proper expenditure classification. The initial review of contracts will be taken up as part of the Board of County Commissioners' agenda review. Criteria for transfer of projects from construction in progress to depreciable assets will not be purely quantitative for future fiscal years. Increased reliance will be placed upon County departments and project managers for information relating to capital asset in service dates. Reconcilement of construction in progress costs are now occurring on a monthly basis. The COWlty is currently working on a project management system that will be fully integrated with the County's existing SAP database. Construction in progress status information will be captured within that project management system and will be followed with a confirmation process to ensure capital assets are captured appropriately and efficiently. Current Status Fiscal year 2008 capitalizations from work in process were based upon communications with various COWlty Departments. Critical analysis of the work in process balances identified planning costs that had been capitalized and would have been more appropriately expensed (See Finding 2008-0). Work on the County's new project management system is ongoing and will benefit future reporting periods. Finding 2007-02 Accounting for Impact Fee Deferrals Condition During fiscal 2007 the Clerk's internal audit department performed a review of the COWlty'S public records. This review identified approximately $5.6 million in impact fee deferrals that had not been recorded on the County's books. This balance was recorded as a prior period restatement to increase net assets in the government-wide financial statements and water and sewer fund. Recommendation The County should review and revise its process for identifying impact fee deferrals to ensure that all contracts are recorded. 0902.\032557 196 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Management Response and Corrective Action Plan Moving forward, a standard process will be instituted to ensure that impact fee deferrals are communicated by the County to Clerk's Finance. Once both an impact fee deferral agreement has been recorded in Official Records and the transaction has been posted to the CD Plus system in Community Development Services, the County will provide notification to the Finance Department to record the deferral in SAP. In addition, on a quarterly basis Clerk's Finance will reconcile impact fee deferrals recorded in SAP against the County's list of deferrals to validate that all deferrals have been recorded. Current Status Impact fee deferrals are properly recorded as of September 30, 2008. Finding 2007-03 Accounting for Nonexchange Revenue Condition In 2007 and prior years, the County has recorded funds received for the Emergency 911 Wireless Tax as deferred revenue. The criteria for revenue recognition pursuant to GASB 33 related to this tax had been met. Recommendation The County should review the supporting documentation for all significant nonexchange revenue streams to determine when the revenue recognition criteria in GASB 33 have been met. Management Response and Corrective Action Plan We have reviewed all non-exchange revenue transactions of which we are aware to determine that the recognition criteria of GASB 33 has been met. Current Status The Emergency 911 Wireless Tax is not recorded as deferred as of September 30, 2008. 0902-1032557 197 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2007-04 Accounting for State Housing Initiatives Partnership (SHIP) Deferred Impact Fee Receivables Condition During our audit of impact fee deferrals, we noted that the County recorded notes receivable of approximately $2.8 million which represented SHIP-related deferred impact fee credit agreements entered into in prior years. Under the County's Consolidated Impact Fee Ordinance (2001-13), the SHIP deferral program allows for the waiver of the impact fee revenue after 15 years unless an agreement is defaulted. In the past, the County has not recorded a reserve for SHIP notes that are not expected to be collected. Recommendation The County should establish and implement a policy for reserving impact fee amounts that are not expected to be collected. Management Response and Corrective Action Plan We agree that the asset needs to be recorded at net realizable value and will work with the department to establish an appropriate allowance for financial statement reporting purposes. Current Status SHIP related deferred impact fee agreements are not reported as receivables in the financial statements as of September 30, 2008. The following fmding was reported by the County's prior auditor for the year ended September 30, 2006. Finding 2006-1 Condition The County had historically recorded impact fee revenues as unearned revenue until the County had met all the restrictions in the enabling legislation related to the fee. Also, the County has not recorded developer donated properties received in lieu of impact fees in previous years. Q902.10J2S57 198 Collier County, Florida 168 -J t' \ Schedule of Prior Audit Findings (continued) Current Status Corrective action was taken. Currently, impact fee credit ledgers are supplied by the Community Development and Environmental Services Department at the end of the fiscal year. These ledgers map to Developer Contribution Agreements and list value received, or to be received, in return for impact fee credits, as well as outstanding impact fee credit balances by Developer Contribution Agreement (DCA). Rights of way, easements and land are recorded as provided for in the DCA and construction improvements are recorded as accounts receivable until completion. Capital assets related to impact fee credit balances are current and booked through September 30, 2008. B. The current status of findings reported for the years ended September 30, 2007 and 2006 related to major federal programs and state projects is as follows: Finding 2007-05 Federal Program Information U.S. Department of Transportation Highway Planning and Construction CFDA Number: 20.205 Condition/Context The same individual is responsible for both completing and approving the reimbursement requests. The grant coordinator prepares the reimbursement requests and submits them to the grantor agency for reimbursement. However, there is no review of the reimbursement requests by someone other than the preparer for completeness and accuracy. Recommendation The County should ensure review and authorization by someone other than the preparer is obtained in order to properly segregate the duties of requesting and approving reimbursement requests, and to help ensure completeness and accuracy of the requests. Such reviews and approvals should be documented to evidence that the review took place. Planned Corrective Action The following actions will be implemented. 0902-1032557 199 168 7 1 Collier County, Florida Schedule of Prior Audit Findings (continued) All grant reimbursement requests will be reviewed by the appropriate Official(s). For all LAP funded highway projects, the Grants Coordinator will prepare the reimbursement request. The Operations Manager will review and approve the request prior to submission to the grantor and Finance. The Operations Manager's review will be documented to provide an audit trail to demonstrate segregation of duties. For all grants other than LAP, invoices/reimbursement requests will be developed and/or approved by the appropriate project manager and forwarded to the Grants Coordinator for review, approval and processing. The Grants Coordinator will provide Finance a copy of the grant invoices/reimbursement requests with all reconciliation documentation attached the same day the request is submitted to the grantor. Payments from the grantor will continue to be received by the Finance Department. Current Status The Grants Coordinator ensures all LAP reimbursement requests have a documented review by the Operation's Manager. In absence of the Operation Manager, the Division Administrator serves as backup. The reimbursement request process identified in the corrective action plan was put into place late 2007 and continues to be followed. Finding 2007-06 State Program Information Florida Department of Environmental Protection Statewide Surface Water Restoration and Wastewater Projects CFSA Number: 37.039 Condition/Context The project's grant agreement required that a final report be submitted to the South Florida Water Management District (the "District," pass though entity) by August 1, 2007 to provide a final summary of the project. The final report to the grantor agency indicated "Scheduled Value" for the deliverables totaling $16.5 million. The County was not able to provide support for or reconcile this total to the expenditures for the project as recorded in the general ledger system. However, we were able to agree the District's cost share in the final report to the grant agreement and we noted that the expenditures in the general ledger system and in the final report were significantly higher than the District's cost share under the grant agreement. 0902-I032SS7 200 169 17 Collier County, Florida Schedule of Prior Audit Findings (continued) Recommendation The County should implement procedures to ensure that reports are completed properly and that adequate supporting docwnentation is maintained. Additionally, a more organized/systematic approach should be taken to better identify specific project expenditures to be wholly or partially reimbursed by a grantor agency vs. other general project expenditures. Planned Corrective Action At the completion of the project (actually four different projects combined under CFSA Nwnber: 37.039), staff recorded that the incurred costs were equal to the original costs projected in the grant. In fact, the actual costs incurred were greater than anticipated in the grant. As a result, since actual costs exceeded the costs projected in the grant, staff felt that this satisfied the grant agreement. For the current year and going forward, the Public Utilities Engineering Department Grant Coordinator will write and submit all interim and final project reports to the grantor, with guidance on the exact project status from the respective project manager. The Coordinator will maintain all proj ect documents for each grant. Invoices and payment receipts for grant reimbursements are issued by the Utility Billing and Customer Service section of Public Utilities. Finally, an Excel spreadsheet will be created to track and identify expenditures associated with purchase order nwnbers by grant task. Current Status Public Utilities Engineering Department Grant Coordinator wrote and submitted all project reports to the grantor. The Coordinator has maintained all project docwnents for each grant. The Coordinator worked with the Utility Billing and Customer Service section of Public Utilities to invoice for grant reimbursements. An Excel spreadsheet was created and used to track and identify expenditures associated with purchase order nwnbers by grant task. Finding 2007-07 Federal Program Information U.S. Department of Justice State Criminal Alien Assistance Program (SCAAP) CFDA Nwnber: 16.606 0902.1032557 201 16 a'l7 Collier County, Florida Schedule of Prior Audit Findings (continued) Condition/Context In addition to overtime which appears to be allowable, the County included wage benefits (i.e. incentives, training costs, retirement, group life and health insurance, and workers compensation) totaling $5.2 million in the calculation of total correctional salaries reported in the SCAAP grant application for the FY 2006 SCAAP grant. Recommendation The Sheriff should review program guidelines and contact the grantor agency if reporting criteria are not clearly stated or if clarification is needed in interpreting information contained in the program guidelines. Written documentation from the grantor agency should be retained to support any such correspondence. Views of Responsible Officials and Planned Corrective Action The Collier County Sheriff's Office (CCSO) concurs with this recommendation to contact the grantor agency in writing, as is CCSO's practice, if reporting criteria are not clearly stated or if clarification is needed in interpreting information contained in the program guidelines. Written documentation from the grantor agency will be retained, as CCSO normally does, to support any such correspondence. The Collier County Sheriffs Office has received SCAAP awards every year since 1997. SCAAP guidelines are followed regarding all application submission requirements and eligible and ineligible application inclusions. Questions arise when SCAAP Guidelines and SCAAP online application forms have used different verbiage. The Bureau of Justice Assistance' Grant Management System (GMS) has a "SCAAP HELP" link in its SCAAP application site that is available for applicant clarification or to resolve conflicting statements. SCAAP HELP refers grantees directly to the applicable year's State Criminal Alien Assistance Program Guideline for proper direction in resolving questionable grant rules to follow for or in the grant application. The SCAAP Guidelines clearly state if a cost is eligible or ineligible. For example the FY 2006 SCAAP Guidelines clearly indicate in the "Correctional Officer Definition" who does and does not qualify for inclusion in the officer count. The "FY 2006 SCAAP Guidelines" with respect to the "Correctional Officer Salary Calculation" is included in the audit Criteria section above. There is no reference to benefits not being eligible for inclusion in the "actual salary expenditures" for the application reporting period. The 2006 SCAAP Guidelines are silent about benefits and management believes that it was reasonable to include them in the calculation. We do not believe it is logical for benefits to be an allowable cost for only one year (FY2005) and then to revert back to years prior to 2005. 0902.1032557 202 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) When comparing the above referenced SCAAP 2006 Guidelines Correctional Officer Salary Calculation section to the SCAAP 2005 Guidelines Correctional Officer Salary Calculation section, commencing in 2005, benefits are allowable inclusions in the correctional officer salary calculation. No SCAAP Guideline after 2005 states that benefits are excluded. The CCSO maintains DOJ/BJA did not exclude benefits in SCAAP Guidelines after 2005 and that SCAAP 2005 Guidelines supersede 2002 SCAAP Frequently Asked Questions about the eligibility of the inclusion of benefits in the SCAAP 2006 corrections officer salary calculation. FY 2005 SCAAP Guidelines indicates the following with respect to the "Correctional Officer Salary Calculation:" "Salary information reported in the SCAAP application must reflect the total salaries and wages paid to full- and part-time correctional officers and others who meet the SCAAP defmition. The reported sum should total the jurisdiction's actual salary expenditures for the applicable reporting period, not a projection, estimate, or average. Correctional officer salary costs may include premium pay for specialized service (e.g., bilingual officers), shift differential pay, and fixed-pay increases for time in service. It mav also include emplovee benefits and overtime required by negotiated contract, statute, or regulation (e.g., union agreements, contractual obligations, required post staffing minimums, etc). Office of Management and Budget (OMB) Circular A-87 (www.whitehouse.gov/omb/ circulars/a087/toc.html) provides general guidance on how benefits are defined for units of government." To correct any possible questionable DOJ/BJA verbiage in the future, however, management will request written clarification, as it normally does, from the DOJ/BJA when there is an unclear SCAAP directive, contradiction, or what appears to be an omission in SCAAP Guidelines and not depend on SCAAP Guidelines to be complete. Nonetheless, there is a duty on the part of the grantor agency (DOJ/BJA) to explicitly state and include specific language in the SCAAP Guidelines each year about what costs are eligible and ineligible for application content. Suppressing words in SCAAP Guidelines by DOJ/BJA does not indicate benefit eligibility exclusion. It should also be noted that grantees and auditors are not privy to the numbers DOJ/BJA uses in the formula to calculate and determine SCAAP awards which are only partial reimbursement for the costs associated with the control and custody of criminal illegal aliens. Grantees must interpret grantor developed applications that may omit important application sections that would offer both the grantor and the grantee with application field options to indicate what is in compliance with grantor guidelines (e.g., a separate field for wages, a separate field for fringe benefits, a separate field for overtime). Also, there is the concept of fixed compensation that is not addressed as eligible or ineligible by DOJ/BJA in their SCAAP Guidelines, and would be applicable to grantees nationwide since fixed compensation includes all benefits. This would mean that DOJ/BJA would be obligated, unless explicitly stated about what would be ineligible, to include wages, fringe benefits, and overtime in actual salary 0902-1032557 203 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) expenditures. Management believes the intent of the SCAAP 2005 Guidelines was there to continue to permit the inclusion of benefits in the correctional officer salary calculation since DOJ/BJA did not state otherwise in writing. Current Status See current year finding 2008-2. Finding 2007-08 Federal/State Program Information Schedule of Expenditures of Federal Awards and State Financial Assistance Projects Condition/Context The Schedule of Expenditures of Federal Awards and State Financial Assistance Projects (the Schedule) provides total federal and state financial assistance project awards expended for each individual federal and state program. Various revisions were required from the original Schedule to the final Schedule due to errors and/or omissions that were identified by the County throughout the reconciliation process which extended for several months or through inquiries we posed in relation to specific grants or variances from prior year amounts. We were also notified of a communication the County recently received from a grantor agency indicating that certain programs were not reported in the Schedule in prior years. Recommendation The County should implement additional procedures and internal controls to ensure the information used to develop the Schedule is accurate and complete and submitted on a timely basis. Planned Corrective Action The County will review its current policies, processes and procedures. Additional procedures and internal controls will be developed and implemented to monitor the information used to develop the Schedule for grants and aid programs. A major consideration will be a central coordination point for the processing and control of reporting requirements. 0902.1032557 204 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Current Status The County has developed a training curriculum to both elevate the importance of and to provide instruction about proper grant management. Participation in these courses has been supported by upper management and employees involved in grants are encouraged to attend. Further, a Grant Manual was developed and issued in October 2007 and Grant Coordination Policy updates have been made to provide additional instruction. The COImty Manager has initiated a new program called Expect Compliance at Every Level (XCEL), which is a self assessment tool designed to allow mangers to formally assess and manage business risk, including internal control structures and operations. All areas of county operations will take part in this initiative; however, the initial focus is financial processes, including grants. Regular reporting to upper management is required, resulting in increased quality control and accountability. Additionally, an XCEL review will be performed specifically to determine an improved process for development of the Schedule, seeking potential departmental and centralized controls to avoid this issue in the future. The Grants Office will be responsible for accomplishing this analysis in coordination with XCEL team experts by August 2009 and recommendations will be made to the County Manager for implementation. Long term, project management enhancements to the County's SAP system are expected to streamline the process and provide improved accuracy of information. Finding 2007-09 Federal Program Information U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) CFDA No. 14.239 Condition/Context While the County has a broad standard of monitoring subrecipients, outlined in the One-Year Action Plan, they do not have detailed policies and procedures in place to carry out such monitoring. We selected two of the three subrecipients (Big Cypress, Inc. and Collier County Housing Authority-CCHA) to which HOME funds were disbursed during the fiscal year. At the time we performed our testing, we noted Collier County had not obtained or reviewed the audit reports for either subrecipient during the year. County staff subsequently obtained the audit reports. We also noted that there was no evidence of the monitoring (phone, desk or onsite reviews) as described by the One-Year Action Plan, approved by HUD. 0902~I032SS7 205 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Recommendation We recommend that management document and implement the policies and procedures required to properly monitor subrecipients, and that management keep records to evidence such monitoring. Planned Corrective Action Staff performs extensive desk and phone monitoring of all subrecipients. Desk monitoring occurs during the receipt, analysis and processing of each payment request and phone monitoring occurs on an ongoing basis. In addition, subrecipients provide a monthly status report on projects which is a type of monitoring. Annual audits are requested from each subrecipient and those noted in the finding have been received and placed in their files. Management will, however, document and implement more detailed policies and procedures regarding monitoring and ensure that accurate records are kept as evidence of project monitoring. Details should include dates of phone and desk monitoring, items covered and any follow-up needed. Current Status New desk monitoring policies and procedures have been implemented in FY2008. A desk monitoring form has been designed and grant coordinators are now monitoring their subrecipients on a regular basis. Desk monitorings are reported monthly to the HHS Director via the Grant Section's monthly report. The Grant Operations Manager ensures compliance by quarterly sample testing of active files. Feedback is given to the grant coordinators on the quality, quantity and subject matter of the monitoring. Testing is conducted to ensure all active files are reviewed by the Grants Operations Manager at least once during the year. To ensure audit reports are received and reviewed annually, the Grants Section has implemented Standard Operating Procedure # 1-116 which outlines the process for requesting subrecipient audit reports. The reports are now requested annually in the December timeframe, to be received no later than December 31st of each calendar year and reviewed by the assigned grant coordinator by January 30th. A report is then forwarded to both the HHS Director and the Grants Operations Manager by the Operations Coordinator. Request date has been added to the master calendar. Current audit reports and debarment certification letters are now also required for new subrecipients as part of the grant application submission process. Assigned grant coordinators are responsible for checking EPLS for all subrecipients, vendors and contractors associated with any funded activity. 0902.1032:557 206 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2007-10 Federal Program Information U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) CFDA No. 14.239 Condition/Context During our testing of the HOME grant and review of the participants' files that were selected for eligibility testing, we noted that one participant to whom HOME funds were provided during the year was assigned an incorrect file number and was actually a participant for the CDBO. Recommendation We recommend that management review monitoring controls to ensure that participants are charged to the correct program and that any errors are identified and corrected. Planned Corrective Action 1) A journal entry will be processed to post the expenditure to the proper fund account. 2) Controls over data entry will be reviewed, and if necessary, revised. Current Status This finding has been resolved as each fiscal staff member responsible for signing off on expenditures has been given a list of all account expenditures codes for HOME and CDBO and has been instructed to compare the account string on the request for payment, to the account string on the master account list. They have also been instructed to place a check mark or initials next to the account string on the request for payment to ensure that it has been verified. 0902. I 032557 207 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2007-11 Federal/State Program Information Federal Agency: US Department of Housing and Urban Development (HUD) Home Investment Partnerships Program (HOME) - CFDA No. 14.239 Community Development Block Program (CDBG) - CFDA No. 14.218 State Agency: Florida Housing Finance Corporation State Housing Initiatives Partnership Program (SHIP) - CSFA No. 52.901 Condition/Context We noted that the County's documentation supporting payroll allocations for employees that work on multiple grants did not meet federal standards as described in OMB Circular A-87. The County uses a Personnel Activity Report (PAR) to allocate payroll salaries for employees who work on multiple activities. These reports are prepared annually, at the beginning of each fiscal year, based on an estimate of the time the employees are expected to work on a grant. The PAR does not show the total activity for which an employee is compensated and does not require the employee's signature. The County's Department of Housing and Human Services (the department responsible for the administration of the HUD grants) initiated a timesheet process in FY 2006 whereby employees in the department indicate the projects (HOME, SHIP, or CDBG) to which their time relates each week. These timesheets are signed by the employees and supervisors and kept in the department for internal control purposes. These timesheets are not provided to the County's payroll department to adjust the allocation of payroll costs from the estimate as indicated in the annual PAR form to actual time spent. Thus, there is not an "after the fact" accounting based on actual activity. Also, we noted a salaried employee in our sample for the CDBG program whose payroll is allocated 100% to the grant; however, semi-annual certifications were not completed as described above. 0902-1032557 208 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Recommendation We recommend that the County continue to use the timesheet process implemented during fiscal year 2006 whereby the employees and a supervisor sign each time sheet. In addition, the County should implement a process to provide the time sheets to the payroll department on a periodic basis to match the related payroll allocated to each grant (as based on the PAR), to the actual time spent working on the federal/state grant based on the after-the-fact timesheet, and any adjustments necessary to true-up the estimated payroll charged to the grant (based on the PAR) to the actual amount (based on the timesheets) should be made. Alternatively, the payroll department could charge payroll costs to the grants based on actual timesheets submitted weekly as opposed to using the budgeted PAR percentage as the basis for allocating costs each pay period. PAR reports should be signed by the employee and completed at least semi-annually for those employees who work solely on one grant. Planned Corrective Action I) Housing and Human Services Department will work with Human Resources Payroll staff regarding the SAP module for time tracking to develop a process that will enable us to charge the actual time incurred by the employee (after the fact) to a grant versus projected budgeted allocation based on the PAR. 2) Housing and Human Services staff will continue utilizing the timesheet documentation process developed in FY 2006. 3) Management will review the timesheets quarterly and compare them against cost allocations to make adjustments accordingly. 4) The PAR forms will be revised to accommodate employee's signature. 5) Departmental policies and procedures will be revised to reflect changes. Current Status See current year finding 2008-1. 0902.1032S~7 209 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2007-12 Federal Program Information U. S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) CFDA No. 14.239 Condition/Context The HOME Match Report was not submitted for fiscal year 2007. The County was not aware that this report was required, and did not meet any of the exemption criteria. In addition, the records used to track the HOME match contributions are not in accordance with 24 CFR 92.504. The tracking spreadsheet utilized by the County shows the matching contributions by program but does not indicate the exact amount that was contributed. There is no clear indication in the spreadsheet as to the date the contribution was made to the program and we were unable to validate the amount contributed from the spreadsheet to the general ledger as there are no index nwnbers or dates in the spreadsheet. In addition, the spreadsheet is not reviewed to ensure compliance with the matching requirements. Upon drawdown of entitlements the County is required to input the match contributed to the project to HUD's Integrated Disbursement and Information System (IDIS), however, IDIS is unable to generate a report that identifies the matching previously submitted. Recommendation We recommend that the County/Department of Housing and Hwnan Services review HOME program guidelines and provide the program managers with the reporting and recordkeeping requirements. The County should implement a tracking system to ensure reporting requirements are being met. The County should improve its method of tracking matching contributions to support the amounts reported in IDIS (including source of funding: index nwnbers to trace source to general ledger) and the general ledger. Planned Corrective Action 1) Housing and Human Services (HHS) staff will review the HOME program guidelines to further understand the HOME match requirements. 2) HHS staff has recently developed a tracking system to track the HOME match contributions in compliance with 24 CFR 92.504 which is an improvement to the current tracking mechanism,. 0902~I032SS7 210 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) 3) The HOME Match Report (HUD-40107-A) will be completed by September 30 of each year and included in the Consolidated Annual Performance and Evaluation Report (CAPER). 4) Departmental policies and procedures will be revised to reflect the changes made. Current Status As stated in the corrective action plan above, HHS fiscal staff has developed a HOME match log to track all HOME expenditure that require match and where the matching funds originate. With each drawn down of a HOME project, the corresponding match is docwnented on the log in compliance with 24 CFR 92.504. Additionally, the HOME Match Report was completed and submitted with the Consolidated Annual Performance and Evaluation Report (CAPER). In addition, the Department has developed a nwnber of matrices that are completed and others that are scheduled to be completed. Each matrix outlines the Federal program guidelines, procedures in place, monitoring of those procedures and any action needed to take. A HOME matrix was developed, reviewed and implemented by the Department. Finding 2007-13 Federal Program Information U.s. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) CFDA No. 14.239 Condition/Context The County did not submit Form HUD 60002 during the program year. The program received a grant of which $200,000 went to a subrecipient, Big Cypress, to provide financial assistance with the construction oflow-income housing. Recommendation We recommend that the CountylDepartment of Housing and Hwnan Services review HOME program guidelines and provide the program managers with the reporting requirements. The County should implement a tracking system to ensure reporting requirements are being met. 0902.1032557 211 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Planned Corrective Action Housing and Human Services will review the HOME program guidelines and update our checklist to ensure that the Section 3 reports are completed as indicated. Whenever a subrecipient receives $200,000 or more in CDBO or HOME assistance as it relates to construction, a Section 3 form will be included in the award package and completed. The report will be sent to the field office by the deadline required. Current Status HUD 60002, Section 3 Summary Report, Economic Opportunities for Low- and Very- Low Income Persons form are now part of the agreement award package and reviewed at the pre- construction meeting for each project over $200,000. The reporting dates have now been included in the Department's Master Calendar. Submission of the Section 3 report along with a copy of the Consolidated Annual Performance and Evaluation Report (CAPER) is submitted annually per HUD requirements prior to Oct 1 sl annually. In addition, the Department has developed a number of matrices that are completed and others that are scheduled to be completed. Each matrix outlines the Federal program guidelines, procedures in place, monitoring of those procedures and any action needed to take. A HOME matrix was developed, reviewed and implemented by the Department. Finding 2007-14 State Program Information Florida Housing Finance Corporation (the Corporation) State Housing Initiatives Partnership Program (SHIP) CSFA No. 52.901 Condition/Context The financial information included in the submitted Annual Report was not reconciled to the County's general ledger. Accordingly, we were unable to validate the amount of expenditures reported in the Annual Report. Additionally, we noted that there were no amounts reported for "program income (interest)" for the 2004/2005 and 2005/2006 grant award periods, however, interest was earned on the unspent portion of the respective advances and should have been reflected as program revenue. 0902-1032557 212 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Recommendation The County should implement procedures that require that the statutory reports be reconciled to the general ledger and reviewed and approved by finance department staff prior to being ftled with the State. The County should also establish a separate general ledger account or index code for each entitlement year for interest income and ensure that interest income is appropriately captured, reported, and expended as appropriate. Planned Corrective Action The HHS staff will perform a reconciliation of SHIP transactions monthly to ensure that the Annual SHIP report tracks to the SHIP annual report. This is a new procedure that was just implemented. The SHIP grant support specialist will run reports at the end of each month and reconcile those transactions to the activity in the SHIP spreadsheet. These reports are maintained throughout the year and are expected to greatly improve staff s ability to reconcile with the general ledger when preparing the SHIP Annual Report. Current Status See current year finding 2008-5. Finding 2007-15 Federal Program information U.S. Department of Housing and Urban Development (RUD) Community Development Block Program (CDBG) CFDA No. 14.218 Condition/Context The County did not maintain documentation indicating that it had checked the EPLS for subawards to subrecipients. Additionally, there was no certification from the entity or clause or condition included in subrecipient agreements. Recommendation The County should perform verification of subrecipients by checking the EPLS (and documenting evidence of the verification, when it was performed and by whom), collecting a certification from the entity, or adding a clause or condition to the contract with that entity in accordance with the Federal requirements. 0902-1032557 213 It~ :r Collier County, Florida Schedule of Prior Audit Findings (continued) Planned Corrective Action HHS has reviewed the debarment status of every contractor and sub-contractor working on construction projects in the EPLS system. The department will add debarment certification criteria to the application process for each sub-recipient. No contract will be executed with a sub- recipient until debarment review for that entity is performed. The debarment certification will be added to our checklist for the project file. Current Status Debarment certification letters are now also required for new subrecipients as part of the grant application submission process. A subrecipient folder checklist has now been implemented to ensure compliance. Assigned Grant Coordinators check all subrecipients, vendors and contractors against the EPLS listing. Screen Prints of EPLS listing are made to prove verification and are included in the file. Finding 2007-16 Federal Program Information U.S. Department of Housing and Urban Development (BUD) Community Development Block Program (CDBG) CFDA No. 14.218 Condition/Context The Form 60002, Section 3 Summary Report, Economic Opportunities for Low- and Very Low- Income Persons submitted by the County on January 18,2008 for the reporting period of July I, 2006 to June 30, 2007 specified that the total amount of award was $2,400,655. However, this award amount relates to the 2007-2008 entitlement for the program year that began on July I, 2007. Accordingly, it appears that the incorrect award was used to complete this report. The expenditures reported in the C04PR26 - CDBG Financial Summary report for the period of July I, 2006 through June 30, 2007 based on the !DIS system had not been appropriately reconciled to the County's general ledger. 0902.\032557 214 Collier County, Florida Schedule of Prior Audit Findings (continued) Recommendation The County should implement procedures that require that financial reports extracted from IDIS be reconciled to the general ledger and reviewed and approved by appropriate staff on a timely basis. Evidence of the reconciliation and of the review should be documented and retained. Performance reports should be thoroughly reviewed for accuracy and completeness before they are submitted. Planned Corrective Action I) Housing and Human Services (HHS) staff will review the HUD program guidelines regarding report submission requirements. 2) HHS staff is in the process of development a reporting calendar whereas all HUD reports will be submitted in a timely manner. 3) Report Form 60003, Section 3 Summary Report will be completed and submitted prior to the deadline of September 30 of each year. Current Status Responsibility to ensure correct year data for the Section 3 Summary Report has been assigned as a coordinated effort to the Grant Section's Operations Coordinator and the Accountant. The Operations Coordinator is responsible for producing proof of award amount for each subrecipient award and the Accountant is responsible for ensuring the general ledger accurately reflects the award amount. The Accountant is responsible for completion of the C04PR26. A department master calendar was created and HUD report deadlines and other important deadlines are listed and reviewed by the Grants Operations Manager and the Department Director. The Section 3 report was completed and submitted on time. The following findings were reported by the County's prior auditor for the year ended September 30, 2006. 0902-1032557 215 l~j ~ 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2006-2 CFDA Number: Award Numbers: Award Years: U.S. Department of Housing and Urban Development Community Deve]opment B]ock Grant (CDBG) Home Investment Partnerships Program (HOME) #]4.2]8, ]4.239 M-05-UC-]202I7, B-04-UC-]200] 6, B-05-UC-]200]6 2004,2005 Federa] Agency: Program: Recommendation The County has now completed an Environmental Review Record for each of the projects mentioned in this finding. Environmental reviews should be completed for each project prior to !DIS set-up and prior to expending any grant funds. To ensure completion of environmental assessments, we recommend implementation of oversight controls. After each ERR is completed, it should (I) be signed and dated by the appropriate staff member and (2) be reviewed and approved by management. The approved ERR should then be forwarded to the person responsible for !DIS set-up (to initiate this process) and subsequently placed in the appropriate file. We recommend the County update its policies and procedures to document all controls and processes associated with environmental reviews. Management's Response Collier County concurs with this finding and as indicated in the recommendation above has already implemented additional environmental practices and procedures. Consequently, our positive completion of all environmental reviews and implementation of additional practices and procedures has validated all HUD eligible activities and any and a1] questioned costs associated with these and future projects. 0902.\032557 216 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Current Year Status Collier County Housing and Htunan Services Department has updated the Environmental Review policies and procedures already in place to reflect the process in a more comprehensive and detailed manner when completing the Environmental Reviews (ERR). To ensure compliance with HUD regulations, Collier County will require the appropriate staff members to attend HUD sponsored Environmental training. Staff has attended HUD Environmental training as required. Another level of control added to the Environmental Review process is the review of each of the ERRs by the Grants Operations Coordinator (GOC) after the Grants Management Coordinators complete ERR documents for their projects/activities to determine the appropriate level of clearance. The GOC will check the ERRs to make sure the projects/activities have correctly been categorized as to the level of environmental review required, therefore assuring that the established procedures have been followed and all HUD required forms are included in the ERR. Finding 2006-3 Federal Agency: Program: CFDA Ntunber: Award Ntunbers: Award Years: U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) #14.239 M-03-UC-120217, M-04-UC-120217, M-05-UC-120217 2003,2004,2005 Recommendation We recommend formal policies and procedures with respect to Community Housing Development Organization (CHDO) certifications. The policies should address initial CHDO certification as well as CHDO re-certifications, and require completion of an annual checklist. For initial certifications, the County should have doctunentation to support each item on this checklist. Documentation required for re-certifications should also be described. To ensure proper controls are in place, we recommend coordination of CHDO doctunentation by one individual and review and approval by another. 0902-1032557 217 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Management's Response Collier County Housing Develooment Corporation (CCHDC) Low Income Community Input: The by-laws of CCHDC include a statement of compliance that CCHDC would create a "process for low income community input." CCHDC did adopt by Board motion a formal written process for low income community input. CCHDC' s actions since its inception have reinforced this policy. CCHDC has now adopted an official corporate resolution on January 11, 2007 validating that their official policy of low income community input has been in existence since creation of the organization. Low income Board representation: As part of the County's CHDO Certification checklist process, low-income board participation is verified by staff. CCHDC has always and continues to maintain their required minimum number oflow income board members. CHDO Certification Date: The certification process for CCHDC occurred over approximately a 9 month period. On December 8, 2005 county staff attended the Board meeting where the CCHDC adopted the two remaining policy items, thus completing all of the HUD checklist requirements for their CHDO certification status. Emnowerment Alliance of Southwest Florida (EASF) CHDO Low-income community input and CHDO Capacity: EASF has been a State of Florida certified CHDO since 2002. The State guidelines for CHDO certification are identical to HUD guidelines. Documentation of State CHDO approval is on file with Collier County. EASF has been operating in Collier County since 2000 which substantiates their capacity and experience working in the low-income community ofImmokalee. Big Cyoress Housing Corporation CDHO Capacity and Staffing: Big Cypress CHDO operates as a subsidiary of Everglades Community Association. The staff of the organization is allocated to the parent organization supporting the CHDO and charges their time accordingly. Everglades Community Association operates 3 certified CHDOs throughout Florida in Collier, Manatee, and Miami-Dade counties utilizing the same staffing relationships. Everglades Community Association and its subsidiaries have developed over 1,000 units throughout Florida. It is common practice for nonprofits to create new corporate entities for each new housing development. As a result, staff remains on the parent corporation's payroll for administrative expediency. Big Cypress retains the staff talent by absorbing the appropriate cost of their share of the parent corporation's payroll cost. 0902-1032557 218 168""7 Collier County, Florida Schedule of Prior Audit Findings (continued) Chllpter 8 of Building HOME (page 8-11) specifically provides for alternative staffing plans that would allow this staffing arrangement to satisfy the requirement for staff capacity and experience, Big Cypress Housing Corporation developed and owns the 79-unit Main Street Village in Immokalee. In addition, Steve Kirk, President and Executive Director received a national award from the Housing Assistance Council in Washington, D.C. in December 2006 for his efforts to develop housing for migrant farm workers, In essence, it is our opinion, that this CHDO meets the HOME requirements in substance over form. General Collier County is confident that all three organizations have been appropriately certified as Community Housing Development Organizations (CHDOs) and that all expenditures are in compliance with HUD HOME regulations. The HUD CHDO Certification checklist will continue to be used annually for recertifying all organizations seeking CHDO status in Collier County. Current Year Status The HUD CHDO Certification checklist is used annually to recertify all organizations seeking CHDO status in Collier County. It is the responsibility of one Grant Coordinator to certify the CHDO status which is then confumed by a member of the HHS management team. All paperwork is contained within the, files of the organizations seeking CHDO status. CCHDC: As part of the recertification process, Collier County Housing and Human Services requires CHDO's to complete an HUD CHDO Certification annual checklist. Low-income board participation is noted on CCHDC's By-laws, corporate resolution and board list. EASF: As part of the recertification process, Collier County Housing and Human Services requires CHDO's to complete an HUD CHDO Certification annual checklist. Low-income board participation is noted on EASF's by-laws, board resolution, and board list. BCHC: As part of the recertification process, Collier County Housing and Human Services requires CHDO's to complete an HUD CHDO Certification annual checklist. Low-income board participation is noted on Big Cypress' by-laws, board resolution and board list. 0902-1032557 219 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2006-4 Federal Agency: Program: CFDA Number: Award Numbers: Award Years: U.S, Department of Housing and Urban Development Home Investment Partnerships Program (HOME) #14,239 M-05-UC-120217 2005 Recommendation We recommend thorough research and review of CHDO requirements prior to entering into a contractual agreement. Additional review and approval procedures should be developed with respect to CHOO expenditures to ensure that all conditions are met prior to the release of any CHDO funds, We recommend formal documentation of all CHOO requirements and controls, Management's Response Collier County reviewed HUD HOME rules and made the determination that the Collier County Housing Development Corporation (CCHDC) was acting as a developer in the case of the Cirrus Pointe project. The joint venture agreement between CCHDC and Jim Fields states that both parties are responsible for the development of the project. This contractual agreement details the property owner and the CHDO's specific obligations to bring this project from conception to completion, "The parties desire to form a joint venture for the development and sale of the parcel according to this agreement, The parties hereby create a Joint Venture for the construction and sale of 108 residential condominium units on the parceL" In addition, the CHOO will be involved in efforts to secure additional fmancing for this project and the prequalification and sale of the affordable units, HUD encourages CHOO's to develop partnerships in order to more successfully develop, construct, fmance and sell affordable housing, According to HUD regulations a CHOO is defined as a "Developer" when it "has a contractual obligation to a property owner to develop a project." In addition, "In the Developer role, the CHDO carries out some or all of the principal project development activities." (Building HOME pgs 8-12 and 8- 15). On January 16, 2007, staff requested clarification from the Miami HUD office on this matter, Corrective Action: Attend training on CCHDO's sponsored by the National Association for County, Community and Economic Development in June, 2007 and update the certification checklist and policies and procedures to reflect the training within 30 days, 0902.1032557 220 16 B t7 Collier County, Florida Schedule of Prior Audit Findings (continued) Current Year Status Because of the transition of staff members in Housing and Hwnan Services, attendance at the CHDO training in June was not possible. This training was attended by staff and all internal practices and procedures were updated to reflect any changes from the training. In a conference call with the Miami Field Office, it was determined that HUD would not render an opinion based on the audit. For future CHDO contractual agreements, technical assistance will be requested to clarify CHDO requirements and all proposed CHDO expenditures will be reviewed to ensure that all conditions are met prior to the release of funds. Finding 2006-5 Federal Agency: Program: CFDA Nwnber: Award Nwnber: Award year: u.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) #14.239 M-05-UC-120217 2005 Recommendation We recommend the County review any future joint venture agreements that are associated with CHDO set-aside funds and ensure that the requirements described above are met prior to the expenditure of HOME funds. Management's Response Collier County will continue to review all joint venture (N) agreements as an integral part of its evaluation of HOME CHDO projects and their compliance with HUD regulations. Current Year Status Staff attended Joint Venture training on April 19, 2007. The staff members then provided in house training for the rest of the Grants staff on July 16, 2007. Legal docwnents continue to be reviewed by the County Attorney. The contract with the Cirrus Pointe was extended by the Board of County Commissioners for the work to be completed by 12/09. Staff is continuing to monitor this project. Although the project is permitted, due to the downturn in the housing market, no construction has commenced at this time. Housing and Human Services grants staff is providing technical assistance to the developer to ensure a successful completion of this project. 0902.1032551 221 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2006-6 Federal Agency: Program: CFDA Number: Award Number: Award Year: u.s. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) #14.239 M-03-UC-I202I7 2003 Recommendation We recommend the County develop and utilize a checklist describing all documentation requirements for real property acquisitions. Management level personnel should review and formally approve all significant steps (as described on the checklist) in the property acquisition process. We also recommend sending any future Uniform Relocation Act (ORA) letters via "certified" mail to document compliance with the above-noted requirements. Management's Response With regards to this land acquisition activity, the seller was delinquently notified of all URA requirements by the co-developer of the project, Beneficial Communities. Collier County has implemented a project checklist requiring management approval certifying URA requirements have been met by sub-recipients prior to disbursement of funds. Current Year Status Staff attended URA training in April 2007. Policies and procedures were updated to reflect the training in July, 2007. Subrecipients will receive training and technical assistance on policies and procedures regarding the Uniform Relocation Act. Appropriate paperwork will be on file, including documentation of URA letters sent by certified mail. 0902-1032557 222 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2006-7 Federal Agency: Program: CFDA Number: Award Number: Award Year: U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) #14.239 M-03-UC-120217, M-04-UC-120217 2003,2004 Recommendation As noted in this finding, the County has already corrected this error. This was the first year the County utilized HOME funds for a tenant-based rental assistance (TBRA) program. In the future, we recommend careful review of all HOME regulations and guidance when starting programs/projects that are new to the County. Management's Response Collier County has corrected this situation. Current Year Status Collier County Housing and Human Services will carefully review all procedures and regulations before starting new programs. Staff members will attend the requisite training as it is offered and request technical assistance from the Miami Field Office. The department will scrutinize administrative costs and ensure these costs are expended from the appropriate categories. 0902.1032557 223 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2006-8 Federal Agency: Program: CFDA Number: Award Number: Award Year: U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) #14.239 M-03-UC-120217, M-04-UC-120217, M-05-UC-120217 2003,2004,2005 Recommendation We recommend the County develop detailed policies and procedures with respect to HOME match and provide training for all personnel involved in the HOME match process. As part of this process, the County needs to develop procedures to separately identify SHIP "match" loans and ensure repayment of these loans is deposited into the HOME Investment Trust Fund local account. The County should revise and re- file its 2006 match report with HOD, based upon the new procedures. Management's Response No HOME activities using SHIP match have been re-paid to Collier County. The situation described in the recommendation has not occurred. Collier County will develop a detailed policy and procedure to handle the re-payment of matched funds should the situation ever arise. Current Year Status The County uses SHIP funds as match contribution to the HOME funds. HOME recipients that receive SHIP match will be identified and setup in IDIS. A written procedure to address this issue has been completed. 0902.1032557 224 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2006-9 Federal Agency: Program: CFDA Number: Award Number: A ward Year: U.S. Department of Housing and Urban Development Community Development Block Grant (CDBG) #14.218 B-04-UC-120016, B-05-UC-120016 2004,2005 Recommendation We recommend Collier County Human Services provide payroll and/or other documentation to support the cost of providing intake services. Any costs that cannot be supported by underlying documentation should be returned to the CDBG program. We recommend the County adhere to the payment and documentation standards established in its contractual agreements. If changes are considered necessary, the County and its subrecipient should amend the appropriate sections of the agreement. The County should carefully consider all documentation and monitoring requirements prior to entering into subrecipient agreements for medical-related services and other "Public Services" (as defmed by the CDBG program). Such contracts often require significant oversight from both a programmatic and financial management (documentation review) perspective. Management's Response All reimbursements made for these projects were made in accordance with the executed contracts. Management continues to ensure that programmatic and fiscal controls are in place for all public service projects and other CDBG eligible activities. Current Year Status This project was closed out on October 19, 2007. During the monitoring, it was observed that each file contained sufficient documentation to support the cost of providing intake services. 0902.\032551 225 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2006-10 Federal Agency: Program: CFDA Number: Award Number: Award Year: U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) #14.239 M-05-UC-120217 2005 Recommendation The County utilized this program income prior to year-end and developed a process to incorporate program income into its cash draw process. We recommend the County update its written policies and procedures for cash draws to reflect the requirements associated with program income. Management's Response Collier County concurs with this finding. Staff has developed policies and procedures to address this situation as described by the auditor in the context/effect section above. Current Year Status The County received Home program income for the first time in FY 2006. The income was spent, but not drawn in IDIS. Procedures are in place to ensure all future program income are spent and drawn in IDIS before entitlement funds are used. 0902-1032557 226 168 --'~ ( Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2006-11 Federal Agency: Program: CFDA Number: Award Number: Award Year: U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) #14.239 M-03-UC-120217 2003 Recommendation Using reasonable allocation methods, we recommend the County determine and document the amount/cost of land associated with the 4 single-family units and the amount associated with the 51 apartment units. The County should then either: (1) require Big Cypress to return the portion of HOME funds associated with the 51-unit apartment complex; or (2) amend its contractual agreement with Big Cypress to include the 51 units of rental housing and impose the applicable "period of affordability" requirements for the HOME program. We also recommend the County clearly describe the intended use of HOME funds in its contractual agreements. The County should not approve and fund HOME expenditures that are not detailed in the contract "scope of work". Management's Response Collier County has amended this contractual agreement effective March 2, 2007 to include the 51 units of rental housing and the applicable period of affordability. Current Year Status This contract was amended in March 2007 to include all 55 units. All legal contracts, including the scope of work, are reviewed by the County Attorney. The scope of work for each project clearly reflects the intended use of all grant funding. 0902-1032557 227 Finding 2006-12 Federal Agency: Program: CFDA Number: Award Number: Award Year: Recommendation 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) U.S. Department of Housing and Urban Development Community Development Block Grant (CDBG) and Home Investment Partnerships Program (HOME) #14.218 and #14.239 M-05-UC-120217, B-05-UC-120016 2005 We recommend the County continue utilizing the time sheet documentation process it developed in FY 2006. Management's Response Collier County will continue utilizing the timesheet documentation process developed in FY 2006. Current Year Status Collier County Housing and Human Services continues to utilize the timesheet documentation process for all grants staff members. Any new employees hired are also trained on the timesheet documentation process. See also finding 2007-11 above. Finding 2006-13 Federal Agency: Program: CFDA Number: Award Number: Award Year: Recommendation U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) #14.239 M-03-UC-120217, M-04-UC-120217, M-05-UC-120217 2003,2004,2005 We recommend the County carefully review the language of all HOME contracts to ensure compliance with 24 CFR 92.504. Written agreements should specifically address each provision as described in this HOME regulation. 0902.1032557 228 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Management's Response Collier County will review all contractual agreements to ensure they comply with all requirements of 24 CFR including 92.504. Regarding the Big Cypress deed restrictions referenced above, the developer requested an additional change to reflect a revised legal description. This agreement has been reviewed by the County attorney's office and will be on the agenda for approval by the Board of County Commissions in July 2007. All agreements are reviewed by the County attorney's office. Management will pursue review by HUD source for compliance with HUD legal sufficiency. Current Year Status The contract in question has been amended and approved by the Board of County Commissioners. Additionally, the contracts from Housing and Human Services have undergone a rigorous review process by the County Attorney, Purchasing and staff members with the Clerk of Courts. With the approval of the 2009 Action Plan by the Board of County Commissioners, contract templates will be included and submitted to HUD by May 15,2009. Finding 2006-14 Federal Agency: Program: CFDA Number: Award Number: Award Year: u.S. Department of Transportation Highway Planning and Construction #20.205 195431 October 1,2005 - September 30, 2006 Recommendation KPMG recommends that the County implement procedures to ensure that Davis-Bacon Act requirements are included in contracts and that certified payrolls are obtained from contractors and subcontractors when required. 0902.1032557 229 16B 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Management's Response Management concurs with this fmding; however, proper steps to assure this problem does not occur in the future have already been taken. This fmding pertains to a construction contract that was let in 2004. At the time the contract was let, the Purchasing Department was not aware that this project was to be grant funded and hence did not insert the requirements raised Wlder the finding. The issue of grant compliance in certain COWlty contracts was brought to our attention in a subsequent annual audit fmding. Purchasing staff formally addressed this issue in March 2006 by modifying the pre-bidding checklist. The modified list includes a determination of the . funding source. If grant funds are part of the revenue for the project, the Purchasing staff inserts the appropriate additional conditions to the bid and contract terms. Current Year Status A new Grants Coordinator with prior grant compliance experience was hired in JWle of 2007. All newly executed LAP-funded and FTA-funded contracts continue to include the Davis-Bacon Act requirements and are reviewed for updates. Currently, there are no nonlocal LAP projects in the construction phase that would require the collection of certified payrolls. A written procedure has been developed for future contracts which require certified payroll collection. This procedure will include informing contractors at pre-bid meetings and post-award meetings that Davis Bacon applies, and certified payroll records are a requirement of the project. Internal procedures include informing project managers and budget analysts of Davis Bacon requirements as well as identifYing which projects require payroll certification compliance. The Grants Coordinator will monitor collection of the reports and be the official holder of record. Finding 2006-15 Federal Agency: Program: CFDA Nwnber: Award Number: Award Year: U.S. Department of Agriculture Watershed Protection and Flood Prevention #10.904 69-4209-6-1617 October 1,2005 - September 30, 2006 Recommendation The COWlty should implement procedures to ensure that special provisions are included in contracts when required by grant agreements. 0902.1032557 230 16B 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Management's Response Management concurs with this fmding; however, the contract was placed by the Purchasing Department prior to the event that became the basis for the grant. The work was ordered by the Stormwater Management Department pursuant to the clean up and removal of debris from County drainage canals following Hurricane Wilma. The contract was placed by the Purchasing Department several months prior to the event. The contract is available for use by any County department and is not linked to a particular funding source or end user. Current Year Status A new Grants Coordinator with prior grant compliance was hired in June of 2007 and will monitor all grants within the Transportation Division to ensure projects using grant funded sources are properly procured following the requirements specific of the grantor. Finding 2006-16 State Agency: Program: CFDA Number: Award Number: Award Year: Florida Department of State State Aid to Libraries #45.030 06-ST-12 October I, 2005 - September 30, 2006 Recommendation The County should implement procedures to ensure that reports are completed properly and that adequate supporting documentation is maintained. Management's Response Management concurs with this finding. This reporting issue is related to staff turnover and implementation of a new library automation system. Management will ensure that when staff members are hired, they are trained to run the appropriate reports and cross trained with other staff members. This will provide additional staff that can run and reproduce the reports when needed and to show from where the information was derived. Prior to submittal, all reports will be reviewed by cross trained staff and the director to verify the accuracy and completeness of information provided. The Library will retain supporting documentation to be made available after reports are submitted. 0902-1032557 231 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Current Year Status Director is compiling and reviewing all reports, with assistance from current employees. Library has been unable to afford additional training from vendor. However, vendor is implementing an on-line training program that will be evaluated and used if it appears to meet the Library needs for report training. Library consulted February 23, 2009, with vendor concerning this newly established on-line training program. Training program roll-out should be complete in Summer 2009. Library Director and one Branch Manager are scheduled to attend a general data reporting training session on March 25, 2009. Although not specifically about Library's automation system, the class should provide additional assistance in using standard office programs to evaluate specific library data. Records and paper trail of information used as basis for reports are being archived locally. Two additional staff members have been designated to report on and keep track of particular data elements that are used to compile reports. Finding 2006-17 State Agency: Florida Department of Elder Affairs/Area Agency on Aging for Southwest Florida, Inc. Community Care for the Elderly #65.010 CCE 304.203.06, CCE 302.203.05 July 1, 2005 - June 30, 2006 and July 1,2006 - June 30, 2007 Program: CFDA Number: Award Number: Award Year: Recommendation The County should ensure authorization by someone other than the preparer is obtained in order to properly segregate the duties of requesting and approving state reimbursement requests. Management's Response Management concurs with the finding and has implemented practices and procedures to resolve this issue. The required reporting duties of preparer and approver have now been delegated to separate individuals. Fiscal support staff has been trained to prepare the expenditure and request for funds reports and have now accepted this responsibility. The reports will in turn be reviewed for completeness and accuracy by the accounting supervisor, who will then sign off as the approver. 0902.1032557 232 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Current Year Status The accounting staff implemented the practices and procedures as outlined in the Management's Response. Fiscal staff has been trained to prepare the reports and now completes them with great accuracy. The supervisor continues to sign off on the reports for completeness, timeliness and accuracy. Finding 2006-18 State Agency: Program: CFDA Number: Award Year: Florida Housing Finance Corporation State Housing Initiatives Partnership (SHIP) Program #52.901 2003/04, 2004/05 Recommendation Reconciliations of both revenue and expense (between the SillP Annual Report and the general ledger) should be formally documented, reviewed, and approved. Policies and procedures should be written to describe the entire reporting process, including reconciliation controls, the manner in which data is compiled and the documentation to be maintained. Management's Response As indicated in the finding the reconciliation of the SillP report and General Ledger has been completed and are correct. The SillP Annual Report submitted to the State was correct. A policy and procedure has been implemented requiring reconciliations to be completed for the SHIP program on a monthly basis. Current Year Status Staff is working towards a monthly reconciliation of the SHIP program on a monthly basis. See current year finding 2008-5 above. Finding 2006-19 State Agency: Program: CFDA Number: Award Year: Florida Housing Finance Corporation State Housing Initiatives Partnership (SHIP) Program #52.901 2004/05 0902-1032557 233 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Recommendation The County budgeted for increased SHIP activity in FY 2007 and believes that they will meet the encumbrance and expenditure requirements as of June 30, 2007. The County periodically reviews the expenditure and encumbrance levels of the SHIP program. We recommend written policies that address this process and formal documentation of this control on a quarterly (or more frequently) basis. Management's Response Collier County agrees with this finding, however all 2004/2005 SHIP funds were not only encumbered but also expended by December 31, 2006, six months prior to their statutory expenditure deadline. Collier County has amended its LHAP to allow greater flexibility to encumber and expend all SHIP funds consistent with statutory requirements. The State of Florida was notified of the situation prior to July 2006 and agreed to the County's plan to encumber and expend the SHIP funds in the fall of2006. Current Year Status Due to market conditions, the 2004/2005 funds could not be encumbered in a timely manner. The State of Florida was notified of the situation and an extension was given. The SHIP coordinator keeps a log on encumbered and spent activities. Finding 2006-20 State Agency: Program: CFDA Number: Award Year: Florida Housing Finance Corporation State Housing Initiatives Partnership (SHIP) Program #52.901 2003/04, 2004/05, 2005/06 Recommendation We recommend the County continue utilizing the timesheet documentation process it developed in FY 2006. Management's Response Collier County will continue utilizing the timesheet documentation process developed in FY 2006. 0902-1032557 234 16B 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Current Year Status Collier County Housing and Human Services continues to utilize the timesheet documentation process for all grants staff members. Any new employees hired are also trained on the timesheet documentation process. See also finding 2007-11 above. 0902.1032557 235 168 7 THIS PAGE INTENTIONALLY LEFT BLANK EXHIBIT E FEDERAL CERTIFICA TIONS AND ASSURANCES 16B 7 168 7 . 65028 Federal Register/Vol. 73, No. ZlZ/Friday, October 31, ZOOB/Notices APPENDIX A FEDERAL FISCAL YEAR 2009 FfA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE (Required of all Applicants for ITA assistance and aU FI'A Grantus with an active capital or formul4 project) AFFIRMATION OF APPLICANT Name of Applicanl: Collier County Board of County Commissioners Name and Relationship of Authorized Representative:' Donna F i a 1 a, Cha i rwoman BY SIGNING BELOW, on behalf of the Applican~ I declare that the Applicant has duly authorized me to make these certifications and assurances and bind the Applicant's compliance, Thus. the Applicant agrees to comply with all Federal statutes and regulations, and foUow applicable Federal directives. and comply with the certifications and assurances as indicated on the foregoing page applicable to each application it makes to the Federal Transit Administration (FI'A) in Federal Fiscal Year 2009. Fr A intends that the certifications and assurances the Applicant selects on the other side of this document, as representative of the certifications and assurances in this documen~ should apply, as provided, to each project for which the Applicant secb now, or may later. seek F1'A assistance during Federal Fiscal Year 2009. The Applicant affinns the truthfulness and accuracy of the certifications and assurances it has made in the statements submitted herein with this document and any other submission made to Ff A, and acknowledges that the Program Praud Civil Remedies Act of 1986, 31 U.S.C. 3801 et seq" and implementing U.S. DOT regulations. "Program Fraud Civil Remedies," 49 CFR part 31 apply to any certification, assurance or submission made to Ff A. Tb.e criminal provisions of 18 U.S.C. lOCH apply to any certification. assurance, or submission made in cormection witb a Federal public transportation program authorized in 49 U.S.C. chapter 53 or any other statute In signing this document'rJlare under penalnes of perjury that the foregomg certifications and assurances, and any other statements mlJll me on behalf of the A licant are true and correct . - 3-24-0'\ Signature Date: Name Donna Fiala, Chairwoman Authorized Representative of Applicant AFFIRMATION OF APPLICANT'S ATTORNEY For (NamtnfApplicant): Collier County Board of County Commissioners As the undmigoed Attorney for the above IllllDed Applicant, I hereby affirm to the Applicant that it has authority under State, local, or tribal government law, as applicable, to make and comply with the certifications and assurances as indicated on the foregoing pages. I further affinn that, in my opinion, the certifications and assurances have been legally made and constitute legal aDd binding obligations on the Applicant. I further afflflT1 to the Applicant that, to the best of my knowledge, there is no legislation or litigation pending or imminent that migh,!.Jd.versely affect the validity of these certifications and assurances, or of the performance of the ::::~_ S~IJ--R~~ Date: 3/~:!L01 Name Scott Teach, Deputy County Attorney Attorney for Applicant Eacb Applicant forFTA financial W1stInCC md each F1'A Grantee with an aclive capital or formula project must provide ~ AffU11lltion of Applicant', Attorney pcrtaiI'lin& 10 the Applielllt'..1 capKity. 'The Applicuat may eater iu lipature In Ueu of the Anomey'l signature. provided the Applicant hu on file IhiJ A1\'irmadaa, ,igned by the IUamey and dalcd Ibis Fedcr.1 fisCll year. A TTESr:' .' ., , ,-oUr',:'- DM~ EIBROe~,~L~RK BY:'. ' , ,~ tttst .. to 0Ia . lil11l.ture 0111. ' .'// " ,r, " Federal Register/Vol. 73, No. Z12/Friday, October 31, 200B/Notices 168 7 APPENDIX A 65027 FEDERAL FISCAL YEAR 2009 CERTIFICATIONS AND ASSURANCES FOR FEDERAL TRANSIT ADMINISTRATION ASSISTANCE PROGRAMS (Signature page alternative to providing Certifications and Assurances in TEAM- Web) Name of Applicant: Collier County Board of County Commissioners The Applicant agrees to comply with applicable provisions of Categories 01- 24. OR The Applicant agrees to comply with applicable provisions of theCalegorles it has selected: Calnon Descriotlon 01. Assurances Required For Each Applicant. 02. Lobbying. 03. Procurement Compliance. 04. Protections for Private Providers of PubJic Transportation. 05. Public Hearing, 06. Acquisition of Rolling Stock for Use in Revenue Service. 07. Acquisition of Capital Assets by Lease. 08, Bus Testing, 09. Charter Service Agreeme1it. to. School Transportation Agreement. 11. Demand Responsive Service. 12. Alcohol Misuse and Prohibited Drug Use. 13. Interest and Other Finaocing Costs. 14. Intelligent Transponation Systems, 15, Urbanized Area Formula Program. 16, Clean Puels Grant Program. 17, Elderly Individuals and Individuals with Disabilities Formula Program and Pilot Program. 18. Nnnurbanlzed Area Formula Program for States. 19. Job Access and Reverse Commute Program. 20. New Freedom Program. 21. Paul S. Sarbanes Transit in Parks Program. 22. Tribal Transit Program. 23. Infrastructure Finance Projects. 24, Deposits of Federal Financial Assistance to a State Infrastructure Banks. ./ ./ V ./ ./ ./ ./ ../ ,/ ,/ ../ ./ ./ ../ V ./ V / ./ ./ V / .; 168 7 EXHIBIT F DOES NOT APPL Y 16B 7 EXHIBIT G APPLICANT CERTIFICA TION AND ASSURANCE TO FDOT 168 ., APPLIES TO APPLICANTS FOR CAPITAL ASSISTANCE EXHIBIT G APPLICANT CERTIFICATION AND ASSURANCE TO FOOT To be completed and signed by an individual authorized by the governing board of the applicant agency and submitted with the grant application. The Collier Countv Board of Countv Commissioners certifies and assures to the Florida Department of Transportation in regard to its Application under U,S,C, Section 5311 dated 3- a~a:\ : 1) It shall adhere to all Certifications and Assurances made to the federal government in its Application, 2) It shall comply with Section 341,051 Florida Statutes and Chapter 14-73 Florida Administrative Code, 3) It has the fiscal and managerial capability and legal authority to file the application, 4) Local matching funds will be available to purchase vehicles/equipment at the time an order is placed, 5) It will carry adequate insurance to maintain, repair, or replace project vehicles/equipment in the event of loss or damage due to an accident or casualty, 6) It will maintain project vehicles/equipment in good working order for the useful life of the vehicles/equipment 7) It will return project vehicies/equipment to the Department if, for any reason, they are no longer needed or used for the purpose intended. 8) It recognizes the Department's authority to remove vehicles/equipment from its premises, at no cost to the Department, if the Department determines the vehicles/equipment are not used for the purpose intended, improperly maintained, uninsured, or operated unsafely, 9) It will not enter into any lease of project vehicles/equipment or contract for transportation services with any third party without prior approval of the Department 10) It will notify the Department within 24 hours of any accident or casualty involving project vehicles/equipment, and submit related reports as required by the Department 11) It will submit an annual financial audit report to the Department, if required by the Department Date: 3-1-4-0C\ ATTE$T DWIGHT E. BROCK.~LERK BY: , AtteSt IS to a\I .tgnat....<!f\l. Donna Fiala hairwoman Authorized RjIj e ent,at, ive and Titlej _ '>,'1"\~ ~~-4 (Signature of authorized representative) I APPE;~# ;;;::2- - ; . --- .- Dt'p,r:: C~__y 168 7 EXHIBIT H FTA SECTION 5333(b) ASSURANCE 168 7 APPLIES TO ALL APPLICANTS EXHIBIT H FT A Section 5333 (b) Assurance (Note: By signing the following assurance, the recipient of Section 5311 and/or 5311 (f) assistance assures it will comply with the labor protection provisions of 49 U. S. C. 5333(b) by one of the following actions: (1) signing the Special Warranty for the Non-urbanized Area Program; (2) agreeing to alternative comparable arrangements approved by the Department of Labor (DOL); or (3) obtaining a waiver from the DOL.) The Collier County Board of County Commissioners (hereinafter referred to as the "Recipient") HEREBY ASSURES that the "Special Section 5333 (b) Warranty for Application to the Small Urban and Rural Program" has been reviewed and certifies to the Florida Department of Transportation that it will comply with its provisions and all its provisions will be incorporated into any contract between the recipient and any sub- recipient which will expend funds received as a result of an application to the Florida Department of Transportation under the FTA Section 5311 Program. Dated ~-~~-Oq Donna Fiala Chairwoman (Typed name d title of authoriz representative) ATTEST DWIGHT E. BROCK, CLERK B~~ (Signature Au ortzea Representative '1~o'~/(~p'icants must complete the follow/ng form and submit it with the above Assurance. LISTING OF RECIPIENTS, OTHER ELIGIBLE SURFACE TRANSPORTA TlON PROVIDERS, AND LABOR ORGANIZA TlONS REPRESENTING EMPLOYEES OF SUCH PROVIDERS, IF ANY (See Appendix for Examplel 2 3 4 1 Site Project by Name, Identify Other Eligible Identify Unions (and Identify Recipients of Description, and Provide, Surface Transportation Providers) Representing Transportation Assistance (e.g. Recipient, other Providers (Type of Employees of Providers in Under this Grant. Agency, or Contractor) Service) Columns 1, 2, and 3 Co/lier County Board of Application for Section ColI/er Area Transit Transport Workers County Commissioners 5311 funds for Capital (Urban Transit Servicel Assistance for FY09 for Un/on Collier ArBS Transit to 122 Dix/e Lane provide public Coco Beach, FL 32931 transportation SBN;C8 to residents of rUfal areas of Collier County traveling within the rural are8 and/or to the adjacent urban area and return to rural domicile. .... ..... . I ~If/l7A~ .\,dIIhoo..Y . ..._~... nf.'L~_~~~~...<o_ .:. 16B 7 EXHIBIT I Exhibit I does not applv. Collier County's application is not related to construction and/or acquisition of facilities. 168 7 EXHIBIT A SYSTEM DESCRIPTION EXHIBIT A 16B 7 SYSTEM DESCRIPTION FROM THE TRANSPORTATION SERVICE DEVELOPMENT PLAN INTRODUCTION TO THE SERVICE AREA Background Collier County Government's Alternative Transportation Modes Transportation Department serves as the Community Transportation Coordinator (CTC) for Collier County. Collier County CTC is considered a complete brokerage, contracting all fixed-route, paratransit, and transportation disadvantaged operations to McDonald Transit who operates as Collier Area Transit (CAT). CAT obtains prior authorization for all trips (ADA, TD, and Medicaid), schedules the trip(s) and invoices the Collier County Alternative Transportation Modes Department on a monthly basis. Collier Area Transit operates nine routes on a fixed-route system. The entire fleet is equipped with lifts that are compatible with the Americans with Disabilities Act of 1990 (ADA), CAT sub- contracts with private operators to provide TD paratransit service throughout the remaining portions of Collier County. As the management company for the CTC, CAT performs the basic elements of coordination for the paratransit program in Collier County, e.g., call intake, certification, eligibility, reservations, scheduling, transportation, reporting, cost-sharing and information sharing, Collier County provides administrative support such as grant writing, planning, budgeting, and public information and also program approval for all aspects of the Paratransit program. Three distinct transportation programs are provided under Collier Area Transit's Paratransit Program: Americans with Disabilities Act (ADA), Transportation Disadvantaged (TD) and Medicaid. The ADA program provides service to people who reside within % miles of an existing CAT bus route and have transportation needs that fall within the service schedule of CAT, but cannot access the bus system due to a disability, The TD program provides service to people residing in areas where CAT bus routes are not available and who have no other means of transportation, The Medicaid program provides transportation to Medicaid eligible people who cannot travel by the CAT bus routes and have no other means of transportation, Collier Area Transit currently employs seventy-four people. 168 7 Collier Area Transit Ridership History FISCAL YEAR TOTAL FY01 97,571 FY02 324,037 FY03 475,820 FY04 627,824 FY05 951,601 FY06 1,052,536 FY07 1,180,147 FY08 1,166,358 Collier Area Transit Ridership on the 5311 Route in the Township of Immokalee, Florida OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP TOTAL FY06 3,126 5,984 6,120 6,610 5,634 6,283 3,587 4,199 5,430 5,923 6,099 4,835 58,995 FY07 5,708 6,553 5,622 6,888 5,958 6,452 3,940 5,325 5,382 5,548 5,711 5,532 68,619 FY08 6,748 5,411 5,564 6,293 8,593 7,867 8,412 8,520 9,821 8,926 8,303 7,520 91,978 FY09 8,900 7,469 7,798 Collier Area Transit's Route 8 (5311 Route) serves the township of Immokalee, FL, which is situated in the rural Northeast portion of Collier County. Route 8 is currently the only one of nine routes receiving FTA 5311 funds. The 2000 US Census estimated the population of Immokalee, FL was 21,845, The 2008 population estimate of Immokalee is 25,946. Collier Area Transit transported the equivalent of 34% of the total population of Immokalee, FL during the month of October 2008. Ridership on Collier Area Transit's 5311 Route in the Township of Immokalee, Florida is showing a steady increase in ridership, Capacity issues were addressed with the expansion of Collier Area Transit's 5311 Route occurred at the end of January 2008, A reverse route service was added to Route 8 (the Immokalee Circulator, which doubled the service on this route. This route is critical to ensure the transportation needs of the elderly, disabled, and low income citizen's of Immokalee, Florida are met. MEMORANDUM Date: March 26, 2009 To: Glama Carter, Principal Planner-CAT From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: Federal Transit Agency Section 5311 Grant Enclosed please find one original document as referenced above, (Agenda Item #16B7), approved by the Board on Tuesday, March 24,2009. Please forward the fully executed document referenced above to the Minutes and Records Department to be kept in the Boards official records. Tfyou should have any questions, please contact our department at 252-7240. Thank you. 16B-7 169~7 RESOLUTION NO. 2009-69 A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA, AUTHORIZING THE CHAIRMAN TO APPLY FOR A FEDERAL TRANSIT AGENCY SECTION 5311 GRANT, TO REVISE AND EXECUTE ANY REQUIRED DOCUMENTATION, AND TO ACCEPT, ON BEHALF OF THE COUNTY, ANY SUCH GRANT A WARDED. WHEREAS, 49 U.S.C. ~ 5311 authorizes the Secretary of Transportation to make grants and loans to local govemment authorities such as Collier County to help provide rural transit services; and WHEREAS, each year, through an application process administered by the Florida Department of Transportation, Collier Area Transit has obtained funds that are used for providing rura1 transportation services to the residents of Collier County; and WHEREAS, the Board of County Commissioners of Collier County, Florida, has authority to apply for and accept grants from the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes, and by the Federal Transit Administration Act of 1964, as amended. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Collier County, Florida, that: I. The Chairman is hereby authorized to revise and execute any and all documents necessary to apply for the Federal Transit Administration Section 5311 Grant, including executing the Section 5333 (b) Assurance, a copy of which documentations are attached hereto, to approve any budget amendments necessary to receive these funds, and to accept these funds on behalf of the County. 2. Any decision to terminate or otherwise not accept the Grant shall first require approval by the Board of County Commissioners as an agenda item. 3. This Resolution shall be effective immediately upon signature by the Chairman. This Resolution adopted after motion, second, and majority vote favoring same, this 24th day of March, 2009. DATED~, ';, ATTBST: c'> DWIGHi E. BROCK~ Clerk '-....t!. I ';,Ctt'JtO,aI . tt9Utw't 0111' Sco R. Teach, Deputy County Attorney d legal sufficiency: 16 B ~7 BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA ~ ' By: ~ d~~ Donna Fia a, ChaIrman State 01 fL.ORIOi'. ;ounty of COLLIER I HEREBY CERTIFY THIIT U1l91s a true.... :orrect CODY Ol!l q,!c:~mem on file In Board Minutll!\..a.ri.cl ;;;:";"r~ot Collier eouRtt N2~ESS '1l'!Y tllinf:flIri9'..&fr.-cr.a1 seal tbla ~ aa1>Qt rv'litYd\ ('J..DAq :-", "..::/ . :~~ :>WIGHT &.; BROC.~. CLERK Qf COUll'll ~..'- 168 ,7 APPLIES TO APPLICANTS FOR CAPITAL STIMULUS ASSISTANCE Checklist for Application Completeness Name of Applicant: Collier County Board of County Commissioners Check one: New Applicant Recurring Applicant x The following must be included in the Application for Section 5311 Capital Assistance in the order listed. ../ This checklist ./ Applicant's cover letter and 2 copies of the governing board's Resolution V Application for Federal Assistance (Form 424, Code 20.509) y Forms C-1 and C-2 (Operating and Administrative Expenses & Revenues) ./ Form C-3 (Current Vehicle and Transportation Equipment Inventory) ../ Form C-4 (Capital Request) V Exhibit A-1: Fact Sheet J Exhibit B: Proposed Project Description ./' Exhibit C: Public Hearing and Publisher's Affidavit (public agencies only) J Exhibit 0: Single Audit Act, and a copy of the latest audit, if applicable "11l Exhibit 0-1: Certification of Exemption from Single Audit Act, if applicable .; Exhibit E: Federal Certifications and Assurances "!JJ!. Exhibit F: Certification of Equivalent Service (if grant is for non-accessible vehicles) / Exhibit G: Applicant Certification and Assurance to FOOT ./ Exhibit H: FTA Section 5333(b) Assurance tJ I" Exhibit I: Protection of the Environment (if grant is for facilities) Additional documents required from New Applicants: v Exhibit A: Current System Description 26 Co~er County -- ~-- - - Transportation Services Division 168 '7 March 6, 2009 Ms. Jan Parham Florida Department of Transportation Post Office Box 1249 Bartow, FL 33830-1249 RE: 5311 FY 09 ARRA Grant Application Submittal Dear Ms. Parham: Collier County Board of County Commissioners submits this draft Application for Section 5311 ARRA Program Capital Stimulus Program Grant and agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof, as itemized in the Checklist for Application Completeness. This Application is submitted on this 6th day of March, 2009 with two original resolutions authorizing the Chairman of the Board of County Commissioners to sign and execute this application and any other supporting documentation. All appropriate signatures on these documents will be obtained and will be forwarded to you immediately after. Thank you for your assistance in this matter. Sincerely, ~P~"" Alternative Transportation Modes Collier County Enclosures cc: Michelle E. Arnold, Alternative Transportation Modes Director Norman Feder, Transportation Administrator Therese Stanley, Operations Support Manager t;;\ ~ Transportation SeIVlC€S OMSlm . 2885 South Horseshoe Dnve ' Naples Flonda 34104 . 239,252,8192 ' FAX 239,252,2726 168 7 APPLICATION FOR Version 7/03 FEDERAL ASSISTANCE 2. DATE SUBMITTED __ ____._,..____l:pp'icant Identi~~r . 03.09.09 ..-- 1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE j State Application Identifier Application Pre~applicatjon TDATE RECEIVED BY FEDERAL AGENCY I U Construction EJ Construction I Federal Identifier m Non-Construction t7I Non-Construction l__ I 5. APPLICANT INFORMATION . ---~._- Legal Name: Ornanizational Unit: Collier County Board of County Commissioners Department: Alternative Transportation Modes Organizational DUNS: Division: Collier County Transportation Address: Name and telephone number of person to be contacted on matters Street: involving this application (give area code) 2885 S. Horseshoe Dr Prefix: i First Name" -..-----.- --.- _ .~_~_____________L~~~h_e,I!~ . .-..-- City: Middle Name Naples E County: ...-.-.. ._~._-- -..- -_.._. _..._._--------~_.._... -- Last Name Collier Arnold State: ---_.._--~~.__. Zip Code Suffix: FL 34104 Country: Email: USA Glamacarter@colliergov.net 6. EMPLOYER IDENTIFICATION NUMBER (EIN)' Phone Number (give area code) Fax Number (give area code) 1fI@]-@]@]I9JH5J [5] ~J (239) 252.5832 (239) 252.5899 8. TYPE OF APPLICATION: 7. TYPE OF APPLICANT: (See back of form for Application Types) hi' New fT'"1 Continuation r Revision B County If Revision, enter appropriate letter(s) in box(es) Other (specify) (See back of form for description of letters.) IJ Other (specify) 9. NAME OF FEDERAL AGENCY: , Federal Transit Administration I 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: [2]101-151101191 Capital improvements: 1. Electronic fare boxes TITLE (Name of pro~ram): 2. AVL Nonurbanized Area ormula Program 12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.): 3. Bus Shelters Community of Immokalee, Naples, Everglades City, Marco Island, Collier County 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF: Start Date: I Ending Date: a. Applicant b. Project 6.15.09 14 14 15. ESTIMATED FUNDING: ~~. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE RDER 12372 PROCESS? a. Federal a. Yes. fil THIS PREAPPLlCATION/APPLlCATION WAS MADE 315.091 AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 b. Applicant 0 PROCESS FOR REVIEW ON eState DATE 3.9.09 0 d. Local $ b. No. 11 PROGRAM IS NOT COVERED BY E 0.12372 0 e, Other $ 1= OR PROGRAM HAS NOT BEEN SELECTED BY STATE 0 FOR REVIEW f. Program Income 0 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEeT? 9. TOTAL 315.091 o Yes If "Yes" attach an explanation. 111'1 No 18. TO THE BEST OF MY KNOWLEDGE AND eELIEF, ALL DATA IN THIS APPLICATION/PREAPPLlCATION ARE TRUE AND CORRECT. THE ~OCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE TTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Authorized Re resentative M'ifix First Name Middle Name Donna Last Name ... lSuffix Fiala b. Title oJ ~ Jommission~rs I . T~~ephone Number (give area code) Chairwoman of the Collier County Board of Co - 239 252.8097 kt Signature of Authorized Representative ~ l. . ,:', ~ .77. . Date Sfg'hed 3-2...4 0'1 .. PrevIous EdItion Usable Authorized for Local Reoroduction !'/ Standard Form 424 (Rev.9-2003) (~. ~"Y1zL-:/ : Deputy County Attorney 168 7 - Part A Form C-l CURRENT VEHICLE AND TRANSPORTATION EQUIPMENT INVENTORY Fleet: Vehicles by Department/Cost Center Page 1 of2 16B 7 Co~r County Fleet Management ~~~ ~-;...-... IH1\1F I LIT,,! SI,\H ~ ~ 1:1I,.lt\!L US +.~ 1I11ii..- ,J~' .. H.lt LOC.\TIOr--oS P!\l SCljjD()] I P l(~ \ t.: n i i \ r II, 1 a i n t (' n a nee P 1\1 !; I" <ll\I ~ ~. HIT'I S!IO], I ().;ati,'n~ and (Jpcl':.l1iu[I flour" . A \J[(HL\L-Fl,t-f,', I-OIHdS VOY i\(i!f{ F\ TJ C\Rj) fu<.:llIlg SilcLlnk PIClIIHL(,,\II,Un CIS10\1I'R S\ II{ VI"'" Select a Cost Center/Department FUND/CC: 071010 SUPERVISOR OF ELECTIONS List Equipment Fiscal 2008 Billing Reports Please Select your Billing Month Go Equipment List for Department/Cost Center 138336 Pieces: 31 Total Cost: $4,828,323.44 Click ,))1 Equip .Ii [mk f()f l,ifccycle (\\SI.-; and MIi("ag(~ Equip # Cost Date Acq License Color Year Make Model Latest PM SkedDate # Mileage Due? 010063 $112.770.56 01/1712001 196890 While 2001 BLUEBIRD TRANSIT 96195 YES NONE BUS 010066 $112.770.56 01/25/2001 196891 White 2001 BLUEBIRD TRANSIT 70100 YES NONE BUS 010067 $112.77056 01/25/2001 196892 While 2001 BLUEBIRD TRANSIT 124381 YES NONE BUS 010071 $112.770.56 02/06/2001 196897 While 2001 BLUEBIRD TRANSIT 160787 YES NONE BUS 020070 $24.435.20 02/21/2002 200735 White 2002 FORD E350 138609 NO NONE 15PAX 030016 $103.992.00 11/22/2002 158753 White 2002 FREIGHTLlNER CHAMPION 273765 NO NONE CTS 030988 $123,984.00 06/05/2003 216902 White 2003 FREIGHTLlNER CHAMPION 124026 NO NONE CTS 030989 $123.984.00 06/05/2003 216900 White 2003 FREIGHTLlNER CHAMPION 95982 NO NONE CTS 030990 $123,984.00 06/05/2003 216899 White 2003 FREIGHTLlNER CHAMPION 192646 YES NONE CTS 042925 $123,984.00 05/07/2004 221063 White 2004 FREIGHTLlNER CHAMPION 52400 NO NONE CTS http://cww2/Fleet/Eq ListByDept.cfm?edSeachlnput~426&SelDept~ 1383 3 6&LE~ List+ Eq.., 2/26/2009 Fleet: Vehicles by Department/Cost Center Page 2 of2 16B 7 042926 $123.984.00 05/07/2004 221064 White 2004 FREIGHTLlNER CHAMPION 224070 YES NONE CTS 042927 $124.073.50 05/14/2004 221065 White 2004 FREIGHTLlNER CHAMPION 88588 YES NONE CTS 042928 $123,984.00 05/14/2004 221066 White 2004 FREIGHTLlNER CHAMPION 66444 NO NONE CTS 163673 $0.00 10/06/2004 DEPT 2005 COLLIER COUNTY NO NDNE 050381 $54,000.00 03/04/2005 225630 Green 2003 FDRD E450 69225 NO NONE 050382 $271.468.00 07/18/2005 227130 Green 2005 GILLIG G29E102R2 844 NO NONE 050383 $271,468.00 07/19/2005 227129 Green 2005 GILLIG G29E 1 02R2 3196 NO NONE 050384 $271,468.00 07/21/2005 227131 Green 2005 GilLIG G29E 1 02R2 849 NO NONE 138336 $000 09/19/2005 DEPT 2005 COLLIER COUNTY NO NONE 060082 $17.943.50 OS/22/2006 237903 While 2006 FORO F150 54747 NO NONE EXTCAB 060091 $271.468.00 06/27/2006 237909 Green 2006 GILLIG G29E102R2 95000 NO NONE 060092 $283,157.00 06/28/2006 237910 Green 2006 GILLIG G29E102R2 2523 NO NONE 060093 $283.15700 06/30/2006 237911 Green 2006 GILLIG G29E102R2 164176 NO NONE 060094 $283.157.00 07103/2006 237912 Green 2006 GILLIG G29E102R2 96246 YES NONE 060086 $30.981.00 07/05/2006 237913 White 2006 FORD E350 68019 NO NONE 060096 $14,284.00 09/20/2006 237923 White 2007 FORD TAURUS 25800 NO NONE SE CC2-005 $30.981.00 10/20/2006 239030 While 2006 FORD E350 42934 NO NONE CC2.240 $324,326.00 01/17/2008 TB0956 Green 2007 GILLIG G27E 1 02N2 66952 YES NONE CC2.242 $324.326.00 01/1712008 TB0958 Green 2007 GilLIG G27E102N2 60893 NO NONE CC2-241 $324.326.00 01/18/2008 TB0957 Green 2007 GilLIG G27E1Q2N2 55981 NO NONE CC2.243 $324.326.00 01/23/2008 TB0959 Green 2007 GILLIG G27E102N2 57386 NO NONE htlp:l / cww2/FleetlEqListByDept.cfm?edSeachlnput~426&SelDept~ 13 8336&LE= List+ Eq... 2/26/2009 Fleet: Vehicles by Department/Cost Center Page I of2 168 7 Fleet Management -~.. .:.:. .-- HOMI FLIT I ST,\II rM ~ J-\<L\!L liS ~ ,J~i 'l .. PM SCJII:UUI f ~ ~. Ii LTI ~IIOP )-liLIlOi /\llONS Pn:n:nli\v M.ljnl~.n,l1lc~' l'n'l;ram lo,:all,;n~ and {'pcralion I !,'urs . iii (jUHL\[ .IUEI I.O){\1S \'OY,\(dR FI'LI (,\RI) lueling 'lik Link PICII'HI'(jAJ Il':RY ('IIS[01\ll'RSl:I{\'IY Select a Cost CenterfDepartment FUND/CC: 071010 SUPERVISOR OF ELECTIONS I List Equipment Fiscal 2008 Billing Reports Please Select your Billing Month Go Equipment List for Department/Cost Center 138337 Pieces: 22 Total Cost: $1,420,541.61 Clkk on FqUlp tt IlI1k ror I _lfeL:)..'cle COSh and Mileage Equip # Cost Date Acq license # Color Year Make Model Latest PM SkedDate Mileage Due? 031622 $58,961.00 08/09/2003 216903 White 2003 FORO E450 226223 NO NONE 042783 $59,083.40 01/19/2004 221060 White/Blue 2003 FORD E450 176233 NO NONE 042811 $44.05080 02/05/2004 219709 While 2003 FORD E350 VAN 236802 NO NONE 042812 $44.050.80 02/05/2004 219710 White 2003 FORD E350 VAN 201552 NO NONE 042813 $44,050.80 02/05/2004 219711 While 2003 FORD E350 VAN 253116 NO NONE 042814 $44.050.80 02/05/2004 219712 While 2003 FORD E350 VAN 225495 NO NONE 050380 $57.002.00 03/04/2005 225629 White 2003 FORD E450 143662 NO NONE 138337 $0.00 09/19/2005 DEPT 2005 COLLIER COUNTY NO NONE 060052 $80.315.43 01/20/2006 218430 White 2006 CHEVROLET GLAVAL 143890 NO NONE BUS 060053 $80.253.00 01/20/2006 218432 White 2006 CHEVROLET GLAVAL 146795 NO NONE BUS 060057 $80.555.88 01/25/2006 218428 White 2006 CHEVROLET GLAVAL 154505 NO NONE BUS 060058 $80.426.70 01/25/2006 218429 While 2006 CHEVROLET GLAVAL 148400 NO NONE BUS 060059 $80,253.00 01/25/2006 218431 White 2006 CHEVROLET GLAVAL 138804 NO NONE BUS http://cww2/Fleet/EqListByDept.cfin?edSeachlnput=427 &SeIDept= 13 83 3 7 &LE=List+ Eq", 2/26/2009 Fleet: Vehicles by Department/Cost Center Page 2 of2 168 7 CC.-Q66 $54,86Q.00 01/04/2007 TA6588 White 2005 FORD E350 100404 NO NONE CUTAWAY CC.,113 $59,958.00 0.1.1/.007 TA7835 White .006 CHEVROLET EXPRESS 4.917 NO NONE 3500 CC.-.Q7 $64,090.00 07/17/.007 TA9314 White .007 CHEVROLET EXPRESS 93388 NO NONE 3500 CC'-'54 $81.35800 10/11/2007 2.0294 White 2007 CHEVROLET GLAVAL 55460 NO NONE BUS CC2..55 $81.358.00 10/11/2007 220293 White 2007 CHEVROLET GLAVAL 72477 NO NONE BUS CC"334 $87,.58.00 02/18/2008 220299 White 2007 CHEVROLET GLAVAL 45614 YES NONE BUS CC.-335 $87,258.00 02/18/2008 220298 White 2007 CHEVROLET GLAVAL 40339 NO NONE BUS CC.-336 $87.258.00 02/18/2008 .20.97 White 2007 CHEVROLET GLAVAL 36167 NO NONE BUS CC2~361 $64.090.00 07117/2008 TA9683 While 2007 CHEVROLET EXPRESS 20349 NO NONE 3500 http://cww2/Fleet/Eq ListB y Dept.cfm?edSeachInput=4 27 &SeIDept=] 38337 &LE= List+ Eq", 2/26/2009 16B 7 PART A FORM C-2 CAPITAL REQUEST 16f1: ., '\ A- 1 FACT SHEET for 5311 CURRENT IF GRANT IS AWARDED 1. Number of one-way 1,166,358 1,175,000 passenger trips. PER YEAR 2. Number of individuals 1,166,358 1,175,000 served (unduplicated). PER YEAR 3. Number of vehicles used for 16 PER DAY 16 PER DAY this service. AVERAGE 4. Number of ambulatory 24 PER VEHICLE 24 PER VEHICLE seats. 5. Number of wheelchair 2 PER VEHICLE 2 PER VEHICLE positions. 6. Vehicle Miles traveled. 1,336,256 1,336,256 7. Normal vehicle hours in 69,721 69,721 operation. 8. Normal number of days in 7 per week 7 per week operation. 9. Trip length. Average Route length for one Average Route length for one trip is 22 miles trip is 22 miles 169 7 Form C-2 CAPITAL REQUEST VEHICLE REQUEST GMIS Code (This column for FDOT use RarE Number Estimated ONLY) (a) requested Description (b) (c) Cost 11. 11. 11. 11. 11. Sub-total EQUIPMENT REQUEST (c) 11. E 4 Electronic fareboxes $122,857 11. E 4 Automatic Vehicle Locators $64,000 11. E 6 Bus Shelters 128,234 11. Sub-total $315,091 (a) Replacement (R) or Expansion (E). (b) Provide a brief description including the length and type vehicle, type of fuel, lift or ramp, number of seats and wheelchair positions. Do not show the Make. For example, 22' diesel bus with lift 12 ambo seats, 2 w/c positions. (c) Show mobile radios, computer hardware/software, etc. under "Equipment Request. " VEHICLE SUBTOTAL $ + EQUIPMENT SUBTOTAL $ = $ (x) 1. (x) X 80% = $ [Show this amount on Form 424 in block 15(a)] 168 7 EXHIBIT B PROPOSED PROJECT DESCRIPTION 168 7 COLLIER COUNTY ARRA - 5311 GRANT APPLICATION 2009 EXHIBIT B: Proposed Project Description: FfA-5311 The Collier County Board of County Commissioners is requesting American Recovery and Reinvestment Act FTA Section 5311 funds in the amount of $315,091. Funds from this grant will be used to purchase four electronic fareboxes, four automatic vehicle locators and installation of six bus shelters along the rural route of Collier County. Our current system utilizes manual passenger counters for ridership data collection, which lends itself not only to human error but also to lack of productivity; not to mention how an atypical event such as a traffic accident or severe weather could affect the data. The electronic fareboxes will replace the existing manual methods of data collection as well as enhance the efficiency on the Route 8A and 8B buses. The electronic fareboxes will streamline the boarding process by eliminating the manual task performed by the drivers of punching each boarding and transfer ticket. Electronic fareboxes have been introduced on many systems throughout the United States, including Florida, with overwhelming success. There is no doubt that there will be some boarding issues as patrons get used to using the new fare boxes. Once this initial learning process has cleared, boarding should be fairly quick. The Automatic Vehicle Locators (A VL) will provide three main improvement components to the service in Immokalee. The first component is enhancement of customer service. The A VL's will allow the administration of Collier Area Transit to always know exactly where the buses are located. The information transmitted back to the operations center can be used to answer customer inquires such as, how long until the next bus arrives at their stop or whether they just missed their bus, etc... The second and third components are productivity and reliability of data collection. There are several benefits to have information collected electronically, some of which are: . Quality and Accuracy of data . Detail of data (by segment, etc...) . Timeliness of data . Better basis for decision making In these difficult financial times when we are all asked to do more with less, time is literally money. Improving productivity is one of the largest benefits of this technology implementation. The time spent manually retrieving the information to create ad-hoc reports, tracking ridership changes, calculating perfonnance measures, and adjusting schedules will be reduced dramatically when combining A VL with electronic farcboxes technology. 10 168 7 Section 5311 funding for this new electronic equipment is essential, if service is to be improved and greater efficiency is to be attained. Without 5311 funds for improved electronic equipment on board the Collier Area Transit vehicles, Collier County will be unable to add this valuable equipment on board their vehicles. Collier Area Transit (CAT) operatcs under the supervision of the Collier County Department of Alternative Transportation Modes (ATM) for thc Transportation Services Division. McDonald Transit Inc. is the contractor who operates on behalf of CAT and runs the fixed route and Para-transit operations in Collier County. The information of the union representing McDonald Transit Inc. is: Transport Workers Union, 122 Dixie Lane, Coco Beach, FL 32931. Their phone number is: (866) 795-4255 and Kevin Smith is the contact person. CAT provides transit services to passengers with access to work, medical, shopping, and recreational activities to the Naples, Marco Island and Immokalee areas. The Immokalee Circulator (Route 8) serves the rural area of Collier County. During 2008 the Immokalee Circulator added a reverse route to help accommodate the demand for service. The original route is now called Route 8A and the ne reverse route is called 8B. This change resulted in an increase to ridership by 15,839 passengers. In 2008, routes 8A and 8B transported a total of 84,458 passengers. Route 8B starts operations at 6:20 A.M. and travels out to the Immokalee area operating 8 roundtrips in Immokalee all day. This route provides trips to thc Health Department, Career Center, Medical Centers, rcsidential areas and many othcr destinations that without CAT services; many of the residents of Immokalee would not have access otherwise. A budget is provided below: Total Amount Item/Projects Requested 1. Electronic fareboxes (includes IT package & Vault) $122,857.00 2. AVL $64,000.00 3. Bus Shelters (6) $128,234.00 Total $315,091.00 11 16D 7 EXHIBIT C Public Hearing NAPLES DAILY NEWS 1075 Central Avenue Naples, Florida 34102 Fax: (239) 263-4703 168 7 Public Notice Notice is hereby given that Collier County will apply for both, a U.S.C. S 5311 non-urbanized area grant program and for a U.S.C. S 5307 urbanized area grant under the American Recovery and Reinvestment Act (ARRA) of 2009. The U.S.C. S 5311 non-urbanized area grant application is through the Florida Department of Transportation (FDOT). These funds will provide capital assistance for transportation in the rural areas of Collier County such as the Immokalee Circulator. As the designated recipient of these grants, Collier County is preparing an application for the estimated amount of $315,091. Collier Area Transit (CAT) proposes to use these grant funds to provide for capital projects such as: electronic fareboxes; construction of bus shelters; and Automatic Vehicle Location (A VL) and mobile data systems including Geographic Information Systems (GIS) - route planning system. The U.S.C. S 5307 urbanized area grant application will be through the Federal Transit Administration (FT A). These funds will provide capital assistance for transportation in the urbanized area of Collier County. As the designated recipient of these grants, Collier County is preparing an electronic application for the estimated amount of $2,963,261. CAT proposes to use these grant money, as funding permits, to provide for capital projects, such as: electronic fare boxes including appropriate building modifications to accommodate these; (AVL) and mobile data systems including GIS - route planning system; purchase two (2) hybrid buses to replace two buses that are due for replacement in 2008 and 2009; security cameras for both fixed route and para-transit buses and upgrade three (3) fixed route buses with hybrid technology. Both of these are 100% federally funded grants, and there will be no local match required. The Collier County Transportation Services Division's Alternative Transportation Modes (ATM) Department, together with the Collier Metropolitan Planning Organization (MPO) will open a 30 days public comment period on March 11, 2009 for the approval of both of these FT A grants funds. Any interested party may request a public hearing by the Collier County Board of County Commissioners regarding the Program of Projects (POP) budget for these grant applications. To request a public hearing please submit a written request within 10 (ten) days of this notice to the A TM Department, 2885 South Horseshoe Drive, Naples, Florida 34104. Any interested party may obtain a copy of this grant application by visiting 2885 South Horseshoe Drive, Naples, Florida 34104 in person or by contacting Ms. Glama Carter, ATM Principal Planner, at (239) 252- 8192 between the hours of 8 a.m. to 5 p.m., Monday through Friday. Changes to the original program of projects will be noticed through the Collier MPO. Inquiries may be directed to Ms. Carter at (239) 252-8192 or e-mail to qlamacarterai!collierqov.net or to altransm odesai!collierqov. net. This notice complies with FTA requirements including: Safe Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) and the Metropolitan and Statewide Planning Regulations, as well as FT A C 9030.1 C Chapter V, section 6f; this public notice of public involvement activities and time established for public review and comment on the Transportation Improvement Plan, as well as the 5307 and 5311 FY 09 ARRA budget, will satisfy the POP requirements of the Urbanized Area Formula Program. The POP listed on this proposed budget is an eligible capital project as defined by the FTA 5307 and 5311 grant regulations. Please send proof of publication to: Collier County, Transportation Services Division Att: Glama Carter, CAT Principal Planner 2885 South Horseshoe Drive Naples, Florida 34104 (239) 252-8192 Purchase Order # 4500099607 Account #059460 "Mlluogm.n. .n',,'" ;~,: t:~, f~on~I~f. ~1 whk'..", In,.,..t In 'h. 'u,plu. ~1E':&n:'~;~~:~ ""n.""n".",mu"lllo . cl.lm wllh'o .. ~'Y> .D.,th..." WITNE55 m,h.M .n" om,I.' .... .1 ..,~ COU....lhl."'ho.,.1 ,"DN.ry,1",," UOD",y~..'. K.... Shul". 5010mon. S,,"ot.,,'.ylo.Sln..., P,'_,o,O_H..'OO,T&m. ~i:..~:lj~~'. ~{::'~;,:. i:i ~I,~o.u di;:Dillrl'or~~: n..d. .oy ",.",,"od. t10nln "dor '0..,,101. p.t. In ,"I. P,o"."Ino, yoo"..n"lI.d,.too ""'tDI"U, 'oth. p",,,I. "on.'o.".ln...I". .1..,."",.,, th.'''mlni."."..S.", 'o......n.o.' ""0" 01. Ilo.I.lo,,,.,,..llol h.t Tom'.ml T"II, oolldln. ~, N""Io', fl'" '''l'lI'.'Mw,,",.,.i. 1~~~~:,'J~m:I','hl~ (1~~ _klno~.y..lv<,,,,,, c.I.,.'lh..N."o..I ,.",I..u"S.lo,il,,,,, ."'h....lno " ",1<0 1m. p.lred.,"III-l'Oa-S55 rn,' ....,.~. If No. 1181566 ,.'ncolli.reo;;;;';. f""ld',"'W'" loT I. BLOCK', BEoK. S~IRE .'NH, PH. 51 ONf, HooRDINOTD THloLOTTHIH!O"S RICORDEDINPL.T HOO1llt,PMI",OU1I' UC ~ICORDS 01 CO~. LfERCOUNT'I,ILORIP" T>tE.'NK of NEw yO!lK ...EL~ON..S SUCCUSOO TRIISf[f UNOf:R NOV~S M'd'r:tu~~i&,~G,r FUNO .,.,,,,,11(,, " !:LV'~ CA'STIN~ Go...EZ. U~KNowN SPOUSI OF flV," CAOSTIN~ Go...EZ. ...ORTG~Gf HfCTHoNlc REWSTunOH S.."...S INC (...,N. I coOBD, 900~8~lllJ9I. 1H'PRHERVE AT THE SHORES ~T BEOKSHIRE LAKESCONOO...,NIU... ~SSOC""ON, INC. UN. KHOWN TEN'NI(S) IN oO'nSSlON.,.nd.l, 'n~ 'll OTHER uN. KNOWN PARTIES. In. ",d'nO,".n.m.dO.. f'nd.n' I. ~.c....~, l~' ...,on.1 r....,.n. ,.""eo, th. .urvIVln~ ~:~::.,~~';:d~:,~','i.~~ ~~~,o~~' ,K~~~~, ~~~~; o'.o.ln,"hotD.l.n ".nL.nd.I'<I.I"",n", 0"""'0,.."1... ~~:~;:' :;.~f'r:~:"';I~' lU''',n'oown,<I.lm ~nbo"~.n~';m';J g,' ~~. .<<Ii><<lO".n..nl', o.lffi~.n'(') ""d'h. "ock<< numD" wo"""".7]o>-o'-o'. ~nv .'''.n Claiming ." In'.'." I.. 'h. ,u'plo. ~~~ :~:n ';t.':'.;~:.rl-; OWn"" ol'he.... 01 thelf'p"n..n,muotfilo 'dal", with'" 00 ".y, ."...1"".... ""'klnvil.i,'.i'ico," colpl 01 IhU NOllooo( :~.~~~~~~: ~:':~,~~ t.~ 0.1....o.III-800-S51 .711" ....." N. mff.~ 00-09I1CA'Ol INTHEC.RCUITCOUOI J'i,'DT~:~~~,~~,~~ ~NO'oRcOWEH COUNT'I..lOAIO. CI,,', ~r.TION NoncE of 'O"ECIOS,",'SA'E 41.-':-~n-o.:;,'';"k;;'pi:';: ". .11 you.... p.,..n with. "Inbll"y wh. o..~. ao, .oc.mm,"a. t10n 10"''''' '0 p.rtlcl .ot.In 'hl,p,...."lng, y'u.,..nll"''',otn. COIl t.)'OtJ,I. thop",.I. .lonol<o,I"n...'''' P"." <on,.d "",.dmlnl",.'Iv.S.,,- 10.,....n.g..wh...Or n<,IOlo,"l.d.'l'Ol .OI' hmloml lcoll. ~~I~';~f,,'..:':~~,:I~;: ;~~~:a~~":'I~'h:~ (~~~ w",kInO<!oy..I,.u,"" <"p,.Ith"NOII<.01 ~;.~~~ ~'~~Ii~ {~~ ~,.);~~, <.11 ,.!o...SI. M",..ll No,I11155S ,,""~",C'",1 IN THE ciRCUli CoU~T Of IHE TWENTlHH jU. DICI.l cIRCUIT IN ~NO rOR COWER COUHTV. fIOR,O.O.VIl.CIION NoncE 0' fO~!Clo'UA' SOLE MK/~ iA......,iil-M',,:: \8:::0~m~l ~~~~ ~NN~~~~~s~6~AO~T T~l SUB1ECTf'llOl'!OTV. Dolen"""I(.1 ~n" lhe ".oke< nomb., whlchl'OIl.S~S.C..II1, WEllS "~GO .'NK ~O'.lbl'5 I~U'6t':'c'r:. CIIRE HS O~'B ATIO 0 AGE "~SS-T UG I" CAnS, 'U pIoI " SIEP~EN oCTAUl'N PHIIOMENE OCHV'EH, "'ORTGAGE 'LECT~ONIC ..ClnR.lION"S. 1EMS,INC..HO....NEl' fOR.fClS'ONoNI ...OHTG.CfCO....ANY. '" O.!<n~.nl('1 .""NuMtNTTo OEC1.. UIION RECo~OEO IN OfflOIH ..coROS ~~O\ ~SE\ ~~EG~ 7:~ .MENO...EHIIO OECl~ R~ liON AS REeoRDiD IN oR BOoK lGSJ, "~GE 1.91,......ENOIDIV ....l'NO...ENTTO O!:Cl.. AA"O~ ~. RECORDED IH"".OOK 16ES, P'GE 10.S ~ND ~S fURTHER ....EHDI.HY.MINO "'!HT10 OfC,"R."ON .. ~ECOAOEo IN O~ 800Kl&OS..'GEl611, .~o ANV A...END...ENTS THE~'Of. IOGE1HER W"~ AN llNDIVIOED IN TfofST IN THE COM"'ON ElE...ENT_. Ol~ RECORO. fO'HTHIPIIIIICU. CO~ 0 5 Of COI LlER COUNTV.HO'''OA AlK/' ,~o; T"r'NY lANI#"01.N'PlI5.fl "lflS HSHO...ORlGAGE5<RV >CES,'NC ~~'n"nl') r..":~~.a~~ IC~'iiN~~ OOCUPANn, HN.NTS, OWNEAS, .~o ol~'R UNKHoWN .'oTl!:S, 'n. Oludlng,IIonom.""" I."d.",I, "oc....", IIl.p."on.I"l"".n I.U""lllo.u,yl,'n. ...u... h"". ""~''''. :;i":.\~~~' ~;~I::'~lof,;,O In. D" '~""O", 0""" ",.,.I""'hotd.I." ~.nl, ond oil ol.lm.nl' p.".n,o'pull... ~'~~~:' ::.~fl'''~:I'i,~~ lu", unknown, oIolm' ~"Dgo~:d,;":m'."l g: ~~~ ",lbedd.l.n"on" O.IM~.n'(.1 ond,,,.do,."oumb" whlehl,0'.711H'-~'. 7 rl~~'n::~;~.:';i :~~~,."d lo.c..,.mdlnoln ,.Idc.utt,'h..ty'.ol whloo" "fT"THIAOHANK. ~1"ln'I"('1 HUYEN'OO'N,B.O lONO: .N~ AND ~LL UN KNOWN oARnE-! CIOIM. ING I', IHROUOH,UN OEA,ANO.GOINST1NE NEolINN....EOINDIVIO- UAl OHENO.NT(') WHO UE NOT KHOWN OWIO"TI.'ROCK, C I"~ ., ,t,. C I ,<v" ,~ .y' Su..n H,,'wl~ "'"."'1' CI.,~ Koh.n.& A...,I.,., ._'..8Ia1P.I.,,00.d 'ull,'OCO,.'an''''," .1 lJll~ j~V,.i~IJ~O&, .n.,n.y 'If,.u."...".n wlth.dl..bflll,wh. no.., 'n~ .".mm.... lI.nln.,d..lo_",1 o.l.'n I""0'0"00'09 ,"u.".n"U.d,.tn. ,..t to ,"u,to'''" p",vl ,1.nolc.,I.ln."'OI .,....OOn..<t U"",,,,I"I,,,",I....,,, ',......n.."who...' 11"1.......".'3lO1 ""Toml.",.".Ir, :~I~dl~f,,';.,N:~.:~~:' .oo.n.numb"I.(1J') ~~~k1~:~.y~~t~~UI'7.~ 0120 IftIT1ClllF 0120 IlllTEEllf !~~~~~i1;iF'~2'I~~ MEETK MErnNG ~:tJ~'"~1 CO~.,' ;;:~~~:' ,ur'Avl~~ie~l5~~~,~f:r.i~~MuNlrv OOI-'ll'CC-" W'dn"""I'.MOfOftflUD"" IH IHI.CIACUITCOUR' 9:00~,'" OrTHEIWl:NllfT~ IUDrcl~,cIRCUIT'N ~NDfORCOlU!R COlJNTY,"ORIO~ CIUIlACTloN ",.NO.."""cc,,, Any.."on<I,',,"no.n '"I.,.'llnlh"v,.lu. ~~: :~:n ',~,':'p~~:.nJ. .wn.....1 'h. ".1..1 10. II. ,,"n<I'n' mu" m. o ",'m wl1Olo '" da~. .""'h,,... N.",,',h,,'b,.I,,"n 'hot 'h. un~."'gn.d OWIg/1'E_...o,k,CIe,k.1 U,.cucuilCourt.'CoI "o'Coonly,'I.""'.w'" ~r"~~'~~C,~~".l~?~,. f~ 'h. SI,t" "..,. CI"II ...., c.'II., eoon,. coo"h.u...Naplu. ~~':[I:,il '~'::b,~t,J~~ lolhehlgh.llbld"",!... :~I~~~:~,;F.~,~~I:!~:r f",,'~., .....Il .oom.do<k.'numO., wlll'ftl..',....C..'l WIINESJ m~ h.n" .nd .llIcl.,...Io,..ld c,",Lm', 14TN d.y 01 ..0nJ",,!,lO<l9. DW1GHH.OAOCK, C'.,k ollh. circuli C.U" By'N.,m.Io..now, 1.~'g\1r,~'~'1'...mft"1 c,w."",,, ""OONW"'" ",,,',Sul<OlIO,'." Louoe,ool',FI."d.. n"".('5oI)'5Hl'5,~, '.""VI".IoI""H ::~,r.u o'i;~ofrlr:,.:~~ n..d..nv."""'mod. U.n In ..~" 10 p....IOI- ..t,'n'h"P'O'''dlftO. y'o,,, 0011"". ",n. c.,1 lo,.u, 10 lh..,ov1. .I.n.'o."orn'''''' pl....c.nl." 'h.'''mln'''''''''.se.v 1'..M.".o"wh....'. "c...I.<"."a'llOI E." lom'.ml T'.II, :~I'~rfl\nNr~~':I~~ ~~~~~:O'J~m:I~O:~ (I~J """'fng".,,.ly""'" c.'pl.llh..N.llc.o' ~~~.~~".:.~~ :~'~,~~ \~U ~:I;!d, ,"If I.Boo..SS ..."'.~ 11 ~0.'701601 ~1-510~-co.-01 .NTHECIRCWTCOUAT OfTl1ltw'~TIETH!U OICro~ CIRcUIT I~ AND f""COLLlfRCOlltfTV, 'LO~IO' CIVIL .cnON NOlfC!O' fOHfC,05U~!: SOlf An,p."on<I"mln..n Inw..lln'h.'u,"'o' ~~Z; l~:n ',~'o~~:;r; own"...lth....'..1 ""'''.'''d.n.mu'lnf. . ""'" ",I1"In 60 d." d..'h"",. r'~~IUj:;i,~~:';: ~~'~':d In.<...p.nd'n.'n ,.,dC.urt.lh.."reol ..h"hl. .U"-CA-.' 'NIHHmCUorCOURT OFTHETWENTfHHJU "'crolcmclI1I1N~NO FOACOllf!1lCOlJNTV, FLOH10.C<V'I.CTlON WITNfSS m,fton..M offl".I...'o,..ld C.ur-t, 'hi, ~'h ~" .1 ....rch,IOO. Ao,p."on ".Im"'o.n In",..lln'h..o,plu' ~~, lZ:n:,t~'iA~t:':fj .""I"pM'M'm","il. . of.lm wl'hln 10 "'1" .M''''..... WtTNE>>myh.nd ."d Ofll".i ,..I o'..'d c."".thl. 10TH ".yol f.bru.ry,'''''" OWICHT'_HROCK Cleek.llo,CI"ult Court I" N.rm. I. .on."'. ~~~~~b C~"!;~,",EZ, P ,A" .l;~ ~." f.wl.. ~.. ~~i ,','Til';) T;!~:;jo',~ .tto,n., ,,, PI.lnM ::~I~o:' dt::bM:'~~~ n..d. ony .".""".d. 'Ion 10 ",0 ,,'.."'Icl .'" In .h" ~,.c,,"'no, yOU ". .ntltl.~, ., n. ""'.,ou,ro'""p,,,.I. ,lo"ol,M.ln...I" PI..,.c.n..ot Ih. '~mln..t'"tl", S"v Ico.....n...'wh....1 "ce.,I.oo"d"lIO, I.., lOml.ml H." HulldlO~ I. N.pl.,. F1..1 .'''Ill,'''. wh... ,.1 .oh.n. numb., " Ultl "1''"00, wa~ln 'wO woM<lo. ~." ., ,.ur" '''p' 01 'hi. HOllce 01 ',,"'o'u,"S.I.:..,.u ...h...lno"".ie. ;m ~:!;,~d, e.fI 1-I00-'~~ M..._." 1., .. IN TH~ OrTH ,uolc' ,"" COUNYv'CTlON NollCEOf fOoEClOSUHES.&LE N.I,<.I'h'''by.I''.n 'h,"",uo"""go.. Ow''''1 f. .'.c~. ",,,, .1 "'. ckouk Co"", 01 Col Iler Counl,,''',ld., wUI :r~.':,~:~~IH~:'~~:I!~ ~fO" CollI<' co"nt, Cou"hou",N.o<e" ".,,".,.11,,!0,..1. ."d.."...u,U,o"''''I 10 th.hlgh." ","d" I.. co,h, 'h. '.If.win~ ".- :~"?~d c~'I'f:,"~:~'~:~: ''''''d.,'o-wl" N.'lcol.h".b,.I",n 'h.llh'und''''O""O ~IOh'E,H..,k,CI..k.! 'h. cl"u~ c""rt.1 c.1 II., county,"o,I"o, wlll :i'..':~'~~,,~~k':?~', :~ 'MSI.lh "00" cl,,11 M... Colli.. County cou.'h.u",H.pl". ~~"JI~.~I.~I~'iJol::'O':'~ 1.'Mhlgft'''DI''d..for oo'.h,lh.loflowlngd' ~'Jt:~ C~','fI':,"~:~'~::: """d,.'o.wl" WEUS "AGO H'N", ". u:,.,nUffi,) NICCU",OEHUS....N: cov€~TRV oT STR.I fORO .~'CE "CrrON If co~oo""NIU'" ~S50 CIAnON,INO. Oor'odonlW .nO m, do<~.l nUm,", """hl"O'S'71,C".I. HORIO"- OIRI']7"rnH."ENE. N.PlES,nlOlla ~nO th. d"k.1 ...,ml>O' ""'col'~'.ll",,'C'.OI rl::':'Ur.:~;::.~~~ :'n~';':~ ~~,: Cc"u'~, r~;~:;f. ~1 whl'h", NOllO.I'h...Dyg'venth.I'hoP.llcon...."hC"'" muol'y""'''pm'n101'',IO''u.."I.."wllfm..1 ~~~ft~:~~c'80::l:;~~~'~~fi~n.~~~"1~...l~':n~~~i lh'l>o.ln",o!lh.P.llcoOM'''hCo"",,unl'yO.. "'.o"",nID''''''L'''he"",.,,,,,,''Ime."O ~OllCfO' ".,._ 'oRfctOSVRESAL! "",.."on who ",<I... ,......,. "",'",On ollh" Bo..-.I "'" n.'" . <<o.,d .1 the ",.,..~Ing' p" No"ce"h"'b,.I.I.lni""lh.,,,,.,.nd'hO,er...m,V""'d'OM'U" ~':.-,~~~',"~,:2k~'cr~~~~ ~.~~ :";~~''r'n::;::~ ,'1i.'';:.[l'm~~~d~n"J ~".'J''':c~ 1C.~ ~~~~:~,C~:~~ld".' ~\. .~O"..:~~ '~::r,;,~II'.~o",~.~'~~~omm.d'I'.n' ., ~~"~~'~~<I~;' '~o~':~ tIl~",,~II:~.~'~~'n~.~ ~":'\':lb ",;~~'~~abi''1; 'h. SI"h Flo,,,: C""II fg'_'ll5" I..., I". col.n".. ~." p,'o, ,. Ih. M.., Colli.. C.un'y ",..Ung Cou"hou... N.plU, """"'.01'."0'"'' .n" """ publl, .,~<" 'oth.h....."'O.dd..,'" :WI~~~:~lfr:?i.:M!: ....rrh " "",Id..'o,wl!, Any p",on CI01mlo~ .0 'nl","'lln'h..u'plu, r~, :~no~t~'iA'i:~~ 'h.lI.p.n".n.mo,lmo . ,1.lmw"hln60 "... '~.""""" ."~ ..,,"" cl.lmlng an iO,.,...ln'h..u,plu. I..m Ih. ""." Onl'. o'h..'h."lh.O,.o'"" .""'.... 01 ll'Ie 00"01 .h.I"..M.....mu"filo . ,1.lmwlthln Wd.y. .ft..'h...",. WilNE>smY".nd.n" 011101.,...1"001" Co"rt,'h..l9THd..ol "nu...,,""" OWOGHTE..ROCK. C I., ~ . I Ih. CI" u It C.urt I" NO'm. J. .~""W, o.p"'yCre,k po.klo&R...'.',..... 1101 W." HIII.bO(o &oul","d. 'u'l. 4~0, D,,,,,.I"I..'h,rL I:~:y \~~MI';:i~,?lO, ~t ~~,r.u "i;:brurt~~~ "..d.ool'.<<ommod. "o"fn 0'""''' o.rtlol 0'" In 'hi. p.."OOln.. ,." "...,'1'10<1." n. ~g~ ':,'~~r::I~~f;r.'''- 'n" PI.o,.o."t,,1 'h. Adm'nl''''''"s.",. Ic......n.o.'w"o...1 100.I.Iooote"..110, E." Tom'.ml lroll, Holldlnol,N",,,,,,,.rl. d. "",..oId ""...", ;~~~~:o'J~mw":'(":~ (1~~ _~InOd....lyW'''' celo'o"hl'N'ffco.I :~;.~~':~~: :,"':~,:~~;:, p"'.o."III'.O''''SS' :r:r" ,. NO,'71"" ".lAl~-co.-OI INTHECIACUrTCOUA1 O'THETW,Nm:THIU PIOIOlCIRClIITIN.HD rDACOLlIEACOUNTV. floR'D~ CIV" ~cTlotI ,0I'!,HI.OCK'S,CO,D IH G'n, UNIT', ~CCOROINO '0 THE NUTH,Uor..R€. ooRoEO IN Pl~T BOOK il"~f\~r.J~~,~U~€~ Co"OS Of cOluER COUNTV,rLOR'O' WfTNHS my h.nd .n~ 011lcl.I...I.ln'd Cou",OO"I.'h.'y01 ,""uo.-y,'lI09 wITNESS my h.nd .nd .1"<1.1 ...1 01 ..I~ C'u",'''I,'HDO&yol ....I'\;h,'''''" DW'CHTE,OROCK. ~~~~' .1 tho Clre,," BV N.,m. Jo ..n.w, o.O""CIO'" ".,1". D.l.ult L.w G,.uP,..,,,P,080. 1101.. Tom... f1orlO. JJ.lHOU, Illl) 'Sl ".~ .nom.y [0, Pl.., ". "11,ou.".p.".n w,,~ . ol..O,lIty who n"."ol'.""n",,,,". lion In.,doc ,.portlO!- p.I.ln,o"P'O"'dlno. ,0u.,..n,IIIOd.",no '0"'0 I"u, '0 "'. provl. ~~;.," ;.~'::~n o~~~':;; 'h.."mlnl"f'"'''''''' .". ....".~" wh.,. .1. '1"1".o.,.,,..llal E.., loml.ml I'.", Hu""'n. L, NOp''', 'IO~ ". lOI11..nd who..'" .PM....oomber"m" 1S1,'.0.,wllhlo.w. w.""""d.".""",,.. "i.' o! Ihl, N.lIco 0' .0.."0"".s.l" il 10U ... o.Of'no " ",C. 1m ~:!;~d, '"" 1-800-0SS. "",_11l!No."",70l 'N IH~..~:~t~'~.'~OURT Of TH€ TWENTIETH JU O'C'ALC.RcurT'NANO 'OR COLUER COUNTY. .loRID.CIVIL'cTloN NOnCIOf ,"A'ClO'UAESAlE Notlcol,ho"O,.',,"n thot tho und'"I.n.~ OwlOh'E...."k,CI."'.1 .... olrcu~ c""".I C.I "",County,"o,'.'.w'" ~'~"~~'~~'I~~kl~?~" ~~ ....""ft".."CI... .ce"coIH"Coun'y C.ud"ou".N'ol". :~oJ'~.~I.~I~"u'bl::'.':'~~~ 10 'h. hIOh... b'dd.. I., ,.,h, th. 'oilowln~ oe. ",IO.o.",.,."y'''u", .01"Colll"C.u",y, ffodO..,o'w", LOT H, lUWOOO ,^KES,ASUBOIV'S'ON, .ccOROINCTOTHf ~~~~~T~~~E~tA l~O~E,; 10, P~GI ., TH"OUGH ",PUBUC R!CO.OS Of CO,,"RCOUHTV. FlORIO.. OW'GHT'_O"QCK. C I,,~ 01 t h. C I ,cof! 'oo" B" 'u,.nHordwlg, O,pUly C,,,~ V.n N... I.w f~m, P.... 1ll91, N'w.ort C,nl., f,':I~' ~~~',~."~Io~~~'~ ".",(.,.)'Il.,OJr.... lom<,I.'.I.lnllH And lhe ~o<k.t numb", "II ~ou ." & o.".n w""'ft",.-..n-C,-oL wl'h'dl'.OIII'ywh. ",.d. ,", ."ommoOa t10n 10 ",d,,'o p."'" PII.lnlh"P,oc"dl"o, 'ou....nll".O..'". cO"lo,ou,'o"'.p",,,1 ,I.n.I,.,,"lo..,,.1 .,.... con"" 'M Admlnl"..,I", S.", Ic..".....O"'wh...o' 1l<.,.lo"..d.lllO, WITNfSS m, h.od .nO Eul uml.ml lcol', g~~~~"'hl~':~'ho '"."/ ~~ ~'~)lr'\~:~~~',:Ir.:: ,"bru",,!.1000. m'~:O'J~m:'~'h:~ (~~~ DW'GHIE.RROCK, w,,'In. d.VO 01 your,.. ~:::" 0' .". cl,ooi' i::~~I::u~:'~.~t\~.y:~ ~Ol.ndo, .... h....I".., voleo 1m. Ka", P.'" ~N[~d, 00" HIlO-15S R..~,Sul"~I..lL.!:(2..lill1!L. ,u"",d.I., DO-m.CA-" I,UtI5) no. IN IHI. C,RCUIT CoUoT y,",f'I.ln. O. THf TWfNT(fTH IU Olcl~, ciRCUIT IN ~NO fO~ COUOfR COUNTY, flOAIO.CIV'IACTllm ~~IUiu'~~::'::;; :~"::':d ;~I: t:u'~, r~.n~:~I~ ::; wh"hl" .EUC""'..ARSHCo......UHOTY OEVILOP"'ENTOISToICT COUfEACOUNTY,'LORIOA W.NEI~DOH~llL,....N~GI.OfSECRfT.R. "^"."" Norlc.l.h".b,glven Ihuth,und..".n'd OWIOh", H,""" cI.,k.! th.cl"uRc""rt.IC.1 :r;,,*~~~;~~':,;'~~~,,1~ Ih..lxthfloO(,OI.1I .'''. Co"'"C'Uoly COU"Mu.., NUl." ~~oJ'~.~I.~':."u'bllr.u',~~ 10Ih.hl.h..t,I"..,,,,, :~:'7~~to'I~r.Fi':M:: 'lod".",-W'" I,P "'O"G~N "'o~T a ~GE ACQIIISITION COR., ~~'''''ffi') ~~~,.sJ~~O s~~~U"ti ~JlH';1IJ~E~~~~I,~R:J UNKNoWN TEHANI (S) IN PoSSUSION 0' rnE SUOJECTPAOPERT~, o.,."don~') OO",".do,'etn"mb" whl'ft............C...,. Bl'rNG THE E Ill, Of I~E NE 110, Of THI NW 1I~ Of'W 1/4.ND THE W In or THENW l/'.or NEl/40FSW'/'AHOE 'I> OF NW l/~ Of NE I/~ OfSWlI..NOW.I>Of NE l/..NONE 1/.0. ~~.l~~~,'P <WJg~,'-~: o'NCE"EA<T.COLUEA COUHTY.,"ORIO'.C"",. ro'N'NGIO'CAES "'OAEOA,EH,(V. 'C'NTL.O~O) My O""n ".Imln~.n In'o...tlnfh..ur.lo. ~}E, :&n.:~to~~H~ 'h. 'I. pend.n, mo'l n.. . ,1.lmwl'hln W ".y, .n.,....'.I. IW"'""""p.wlH "ing'ha.."nd ~':"J:.~:~'!If.%~/t~~. 0,'0 O-m CI"Clo,k',0f'l\<"CItyH",I.1JNl"'Dl' ~~%~':,W:bl~'lr~"w;::rj~'ol"OO'.c"'" .......nu_k..........I,.oI...' ~~,~~'t'~Ill~I~'lI~'~~, ~SO Centr.I ~,.. HOTICf .n, p'"De'','ml"g''' In'.,.., 10 'h..u'plu. ~;~: ::::n';::'p~p"':r; own"..o"""d...of Ih.ll.pon".n."",,,nlt . cl.lm within ~~ d... a"."h...",. ,OT I~, I~OcK ISl, o. Go,O'NG.n IINIT1, ~cCoROI~C To THl' ~~~~,T,n~%,l~o~K ~'U:tIGCE mb~~sT~~ CO"'ERCOUNTV, rlOlUO.. ~.m.l",u'Ho .n"".docl... i:; .~I\~"c:~~ 01 ,he p,._,,- ..,,"Oot'''''', olch",co,"'n. ~~;:,::\~~.' D:~~~,~:~ 'Y . ". .~~':.7.~.~\~~ ~:t:;@l Plo,nti"(,1 In.m CI"CI.M<"OlllOO.'''HO''w''" V, "<1u,," "' ",..I'"" ,",.,no" 0'" b..... "'. gbii~{~o~~:~.i=~',~, ~:~~y,"" Nn ".".. "'"..",,,, I 'nd 'h. ".<k.1 nomb.. 0119 IIISCEl.l.J.NElIU5 0119 MISCEl.l.J.IEDllS ""'<hl.OO-OJICC-II_ 1l0llCl: NIJTICE 'n,p","n".lmlno.n lot"ut',,'h..u,plu. ~;~:. :~:o ',~':' o~~:.':l'. .,.""...1 th. d.t..1 th.II,..n<len.mu",fl" . ,1.'mwi'hln.O d.,. .n."h,..I. Wn~uiu'~';::':~~ ~'n~~':d \~I: C',;'...::. f~.n~:~I~ ~1 ""'<hli WITNESS m, h.nd .n~ ."101., "01 ol..ld :'9on"'Ys H"E~'t :~', f'~~~I'to:,OTH "ay.I N'~US,'lOR'O'lOtl. OWIGHH_OROCK, CI",~ 01 .h. Clrcul' c."" .1': No,m. J. .on.w, r::,ut&!~I;:~~ol M...h." c.WU'on.lfIItINWUlh S".ot, 5u'l. ll~. Fo,1 L.u~..d'''. .Io<ld. 1::"O:y \~~,,~~iW'S. AI. ::i,~o.u '~~:b~flr:'~~~ ,n"",.d",..t numb., n..d. on, .ccommOO. whit"I,...S,,,,,,c,,o, ,I'n In o,~.. ,. ..".,, 0'"'n 'hi. p,"c"dlng, voo.".n""''',o<n. c"l '0 ~ou, ,. lh. .,." ,ifro.lc""'n.."" .n,"_ PI.... <on"" lh.A"mlnl."",Iv'se.v Ic......n.."""...., Ilc.,.I.,...""3,01 Eut lomlOml h.lI. Building ~, N.pl.., rl..I WiTNE"mv h.nd .n" O'''111.."d"".,,''1 ."101.1 ,..I .' ..I~ ..h.n. numb.. ',. (ll') C.U", 'h" ..~ "., 01 1",...., wl'hln 'w. "...'ft.loo'_ w..klng d.,. 01 ,"",,.. celplol'hl.N.lloeOl g't:;'~rT.EiHt"hO.CKi:I"Ull ~~~.~~~~:;;: :~':';,~~ ~ ~~~" S'..h.nl. Wolf. ~:i;!~' ,.11 1-IO~-9SS ~~~~1l'c~;r~ HOff....N. ...orch JI, 11 Ho, m.m P,'" O.OI,"NO I~ECU' OO....,-C.-O, "VECENTER,,,OO,HTHEC,ACU,TCOUATOf soUTH ol~IE HIGHWAY. T~E TWENTIETH JUOI- ~~:M~~~~:r~\i~~~: frt~I~~~\~~L~:~'~g~f~. ."yoo....p....n wllh . ~I..bl,.'y who n..d. .nl' ."omm.". <I.n'n.'''''I.o.''''1 ....,nlhl.P'"'..<lloO you "".n<lIIOO,"". 00" 'Ol'.U, 10 lh..,o.1 ,100 01 "".'n...I,, "'....con".1 lh. Admln"',,'Iv. ~..-v Ic.'....n...,wlo....I '''.1.10'''....''01 E.., Ioml.ml T,"If. ~11:Jl1l,\.~..~~.:':1 !r,~:.'J'.'m:I~'ol~ (:~~ ...."no "OVl 0' vou' " "'pt of 'hi. Noll," 01 :~~.~~~~~: :,.I:~li~ ~u C:!l!~' ,.11 '-800-9SS ....',1118 No,11lIIS" ...sn..co..., IN THE C'ACUIT COURT O' THE TWENTlETHJU. DIOI~~ CIROUIT IN 'NO ,OR COLUE~ CCUNTv, fLOR,"~CIVll'CTrON , '100, ". ~Ittr"au d~;:DMI'''~~: n.."..ny."."""od. 'I.nln.'."'o..rtlol p.l"nthl",.o""n., 'ou....n'ltl.d,olno '."lDy.u..otll.p",vl .1.no'c..,.ln.""1 ol....'on..ct ,he A<lmlnl,tr.Uve S.'" ""M.n.o..wM..ol. ,,"....to'.dolllO' hit Tam'.ml lcoll, Buord,n. ~. N..I... ffod. "'''''',.ndwh''''''. 19j',,!,:~~~m:~'h:~ (I;'?~ w..king""y..I,.u',, "lpl.lth"N.'lo..' ~~',~~:~ ~~~Ii~ ~u P"'.",0."'-'00-95S om" NOTIClof f'ORfcLOSURfSALE NOll"I'h','b,gl..n lh.1 'h. uo~..,ion'" O",'QII'E_"ook,CIo,kol 'h. C~'u" c.utt.I C.' nO/ooun'y,fl.,ld..wllt ~r"':~'~~I~~k.'~O~'. ~~ 'h.S"'h'l,o',CI,II '''', C.l1lor C.unly C.u,th,u,.,N.pl". ~~~oI:'~I.~I~~bl~:'oJ~~ ,. "'. h'I/l1'"0'0"""" ~~:; ~..~h ~,~~~:;';I~ ~tu~~ 'd'nC."I',C.only, flo,'dII,to'wll ~~tTR1~:It:~~fr~.(i,"E!S CONOO""N'UM,' COli DO""NIUM ACCOROfNG TO OECLARATloN 0' COHOo...' N IUM ~~WcOtlr~~~OJg~~ BOoK 19H, P'CE ~~Sl. cOLLlfAcoUNTY. FLOOIO.. ~~~IU~~~~~ :'::,:~ :~,: ~:u'~, r~.o~:~f. ~~ whlOh'" NOT,CEOf FoAEClO'UIl'S",E fANN.....~f PI.In<iff(., ", ~,BfRTOS~NTOS,el" o.lOn"'nl[" ~.lI" I, h",O, .Iyon Ih.1 ,~. u"d","~n.d owlg~' E. Itook, c,..k 0' 'hecl"u"C.u".IC.I- "or Coom" rr.,'~" will :r"~~'~~CI~~~.'~~~', ~~ 'h.SI"ftr',o',Clvll ....,C.,".'C.un'y C.uc'h,u,",Nopl", :~"J'::'I.tl~;;bliro':'~~ 1.'h'hlgh"'Dldd.,I.r :~I~~Z;I~f:,~~':M:: 11."d..'o-wl1: E~ST I.' Of T~'CT NO, Il, GO'OEN OATE ~~T~J~~, ~~''r ~OT ~1f' ..... oR P~01 TH[~EO' RECORD'O IN Pl.T HoOK J, P~GES IUS Of Tr<EpUHucREcOROS of cOUIER COUNTY, 'LOoIO. 'JKf~ UX 35TH NW AVENUE, N'Pll.S, H l~1l0 plJt>noNotl<. ~~',~ .',,:,~"':.' J~r ~""Mt'~~~_~%~'1',~fII.::~ r~~.;~~f:~(~;:..~~f~F'R':~:~~I.c~~'~:~f; ~i~:onJ~~~~ofro~1 "'f,~~~~~~~:.:~"'~rori~~ TM'. fu"'" will ".vld. ,"o~" ...."."" I" tr.o,p.rt.11on 'n "'.'u..I.,...... Co"',, C"""" .u'o..th'lmm.k.".Ck'ul.lO', "'h. d"'gtlOt. i;;f;:~~cn:<<~ic':~~} I!~n;~,(t~~r:~::~:~. '::r:~ "'....'"nl fund' "",0.1"" 10' <.phl..."", :~~~.::,: "n~~~n~:,,:~,~'~~~~~~ '~:;~o~'r.:~! ~~ mODII. .... 'Y".m. lnoludlno G,o,,,,'hl, Info, "",11.n5,".m.(GIS)-,,,,,I,p'.nn'nOfY"'m 'n,p.".n".lm.og." Int...., in ,~. ,u,.,u, leom 'M ..I.. II .n~. ~;:':~, 'Z:n.I'~:'l~~:~ 'MII'p'M.n,multfi" . ".Im wlt"'n W "", .~,,'h...I. WITHISS m, hOn~ .nd .1110,.1...101..1. Cou". ,hi..th d., 0' f.bru."" l~"". DWIGHH,.AOCK Clockollh.cl"oll Court BY' "..".nl' W.II, D,.",-,cl... p."I,h,l.whon&vo, noll, P.... Hl'Pln. ~~t~:J ~l~t:~: l~~':~ i I:: p'.I"II" "If,ou.".po".n w,,"odl"DIII,l'w,," n..O, '''' .o<o",,".d.. 1100 In o,d.,'...."cl. 0'" 10 Ih.. PrDC..~lng, ,"u.",nmlod,"n. '0" ,. y.u, to 'M p",.I. .1'"01'"""0...1" .,....c.n..O' "','''''''nl",.tI,.,... I,.. ....n.o.' w~." 01. n"I",,",.0.llJ01 E.,t Toml.ml "'11, Hu,I"ln~ ~. N.pl... '10,1. ..,."',on"who....,. 'frMn.numb.,I.('l9) 15l-!I0~, wltl1'o Iw. wo'~'n. ..y..' you, ,,- "'p,."hl'Noll..ol r.red..u"S.,.,I,,"" ."""adn;",,,.',,,," ~;n~'" <.1I ,.,a...ls. ........'1 No.'m'" OIl-"H~-O) ,NTHICIRcUITCOUllT OfTH,twEHlffTHllJ. O,cl.l ciRCUIT IN ~Ntl 'ORCOWEOCOUNTV, fWRIO.cIVIL.CtlON pu"u,""o'""",de,,, fln.f lu~.m.nt .n....d In. ".. p'ndlng In ..10 C.u",'''' "". 0' which I" ....fRIC.NHO...' MORTGAGE SEOVICING, '"' ~;~lntllll') ...~TTH!W" VOILL: NONNIEM,VorU:UH. :m;t<:I'oOJO~lli~~ 5UHJECTPAO.EA1Y: O.'.nd.nt(,) .nO'h.do'k.'nu..-, """ftl,oo.7908.c...' ::'~b~:':;;:Otl'J'O ~~ SHVE WAY #lOl, N'PlII, rL lO1~': In r~~~~~~;;h~':~:"!: ~~: .","u"'l 10 '0'0''''''''' 'InolludO"'OO'.n"". ~~,: ~."u',t r~'"~:~I~ ~1 ""'ch", U,S O'NKN,TIONAI ",SoCIOTlON...TRUS. TtE oN HEHALF or THE l" 1 a ~ 6-'N I H U S T 'VN~ P"'n,IH(,1 ", 'EW"LSTR'CKLER.NO .....C.. ~. STRICnEA "'''''IC'GI E~'CToONIC AEG"n.TloN Hs rEM51NC_:TH'RI.' _E>>Vf ~T N~PLES CON' DOMINIU.....'OC,.. TION.'~C, o.IM"""I(.) And 'h. ~oc~.1 "omb., ""'ch I. ~8-7'7'-c~.0l ~~~ ~s,ft.-gu:~'lh~~:~~,~1 r.:~,r.."l..~i~::::: IfT.l. Th... fun<l. will provl'" <.p~.1 ...1"'"00 "'''.n...''....n In Ih. u"'.n,..d."..l """I,,, C.un'y. A. ""d"'gm"d """'.0,.1 'h... g,.nto.corll.,coun".'."..porlno.n.fo<;'",n'o ...I".tlon I" 'h. "',m.,.d.moun' 01 11.16',16', ~~~~Pf:of .I.ct,"nlcl., m<><rIflOo'loo. mobll.d... ""'m:.",' NOTlCEO. fOAECloSUofSOlf H.1tc. "h.ro,1' gl..o 'h,"h.un"''''.n.'' Dwloh'f.Bcoc1<,C""'ol '''''c',Cultcou''o'CoI lIercoun".r1oddo.wlll ~r..~~'~~,,~~..'~?~', r~ th.SI.'hFl.."CI." '''',C.I"..Coun', cou"hou",N..I.., ~'~.~I.~':.':Jb'~'O':'~~ '0 'h. h'.oe'l blqo" 10' :~:17~~:~liF.~,~~':!~f;: '1o,IO','o-wl' fJ~~IU~~~~:~: ~'nt.~:~ ;~,: ~o.u'~, r:.n~:~f. ~~ wh'''hl" rl~':'Or.:~~~;~: :':"':d ~~I: c':u',~, r~."::;,~ ~1 which'. H'NK u' ~"'f~Ico,N.A" ...lnilf,(.) " 'NGR L'A'E'GO: THE UN~NOWN SPOUSI O. ~NGfL I 'RH'G' N/V. fOTI.N. ESTEC~. ,"OA: fAY OWIND,. HENOfR, A,F>\<' 8~NO!:", 0.1......"'(.. 'M 'h. do<~.1 numb., ""lch"O~-m-C"'I. .n, o.".nol"m'n..n In""" In ,ft..u'plu. ~~~~ :~:o "~':'o~~p'..;r; ."",,,.,olth.d.I..1 th.,I,p.oJ.n.mOlIIlI. . c,.lm withIn 60d.vo .""'h.W. WITNESS my ~'o" .nO otllel.I...I.I,.Io C.u",,....Whd.,.1 FoO",,,V,'"'' OW'G~TE."POCK, C I" ~ 0' 'h. clre u It C.U" "" HD<m. Jo 'goow, ~~~~'~;''i:\''OCI''O', ~;~:\.~~' ~f"~~::IO~~'Fdl ?~~;, l~~I:~iit4l6, At ~:t~O.u d~::,fuFt~~~ n..d,.",.cc.""".d. tlon In ",,,., to 0."'" ..1' In 1""."C"d'ng, I'ou"".ntlll,,,,.tno eo"1oV<>O,.o'ho.,..1 :~O<".OI JI~'::~" c~~,',':~, "'. oomlol.tr.tI.. ....- ''''M,noo",wh...ol. flc.I.loc.'.d.'l'.' 1..1 T.ml.m' Tcoll :'~;~rl,"~:<;:~~":~:: 'ph."" numb" I. (llg) 'S'."'O, wlt"ln Iw-o w."'lng d.y, 0'1'."' '" oel.l"'hll NoUco.I '.,,<'..ur. ~.,., II Y.U If,,,...I,,,, "'''.''' 1m. p.I,"O, coli ""00-15' ~17l " ~NO.ll.llSO '.-8"H~-0' 'NTl1EaRCUnCOURTo, THETWENTlETHn"lfCI", cIRClIOTIN.NOfoRCOL ,'fRCOUNIY,fl-OOIOA ClUIL.Olf"", CHA'EHOM,rIN'NCf, l,C, ~~'n"!f(,) R.~D.L .. US~II, cm B""'K ~.A,' ...~RV J, lfS ~~I: lr~~K~g~ IM<~ ~~TTW ~~~~gE~~~:' !~T'I. O.,.M....'I" 'M tn. doc~.' numD" wh;,h..OI-S~IH'.~I NOTICE Of roREc~o'UA' 'All Nollcol'h."O'....n 'h.. 'h, und""Un.~ O.."""_H.o,k,CIo,ko' 'M Ck",~ Court 01 C.,. 11.,o.onty.rlo,I"..wlll ~r'V~~'~~,~~",I~~~,. r~ th.S"I"ff..(.CI.11 '''',C,"1.,coun'. C.o,.hou".N'.'''. ".,!"".".".,..I. .nd..n.'.ubllc.otery l.....h,oh..lbld<l..l'" ~::~.:ft~.~~~~~I~~~~: 'dlncnrrl..cou"'I', flo,'dII,'o-wlc .., ~E~"2:!~:~:~'~~ It~~::,~1J_~~~(!tl~~~ "'.I""..re...."~~d.dO'"O"_OOdth."WUll><l no '.001 "",'oh"""I... ,01 M. HOR", COEEK "UHS,'CCORfDNG ToTHEpl.TTHfRW' 'S RICoRDED IN PlOT ~~~~I~'Rm~i:1 ~~ CollIEOcOU><rv. flORiOA- f,,"o'rls ~~~'..\\\W N.PlfS, r~oR'D~lO"O ~~~Iuiu'~~~~ :~,';"'o~ In a co.. p.,,"'no In ..I" C.urt, 'h.."I..1 which'"~ ....TRUSTBANK, ,,~I'lntlll(') DENNiS L O~OOG!TT. << .1-. O.IMdonl(.) .n,.."on".lmlngo" '"t.,.., In 'h. ,u,.Iu. ~,~~ 1I;:n ',t':'.;~":J; own"', O!''''' ".1. 0' '''''II'p.n..n."",''''''' :"~':~::;. ::.1~"ln .. ",~, Any...,.o".lmln."" In'o,.,I'o'ho.u'O'u' ',.m,ft. ..I.." .nl', ~'::~;, ',;,:nOlOh~"~'t.:';,'I Ih. ~. ,,"nd.n. ""',' ~Io .010Imwl,Mn ,. ",y' .ft"I.....fe. '~ln' ''':~~~,~',1.,,''"'''' ,,'~;I~ "~~~n ~o~...t,.~~.~~: g".., N'OI... fl"'I'd':. l~I~. Yn .'''00 "::r. conlool l~t)~~,.~:;l"~,;:;o.,',~T~U~;'~!'~~";. ~n:~,~,~ ....""" .tw.u.h ',IO,~ An,,,",,onclolmlnu.,, I""'"" In 'h. ,mplu' ~1':. :~:o "~':'.~~pa.nJ; .,.".....'Ih.d.ltol 'h. II,,," """"mu"HI. . "01'" wl.h'n 00 O'Y' .h.. 'h. ,.1. NonCEO' roAECLOSURES~" Notlo.l.n".O,ol..o lh."hOuno.,.I.n.d ~igll'E."",k,C'",k.! lh. CI"ul'cou".1 Col. ~r;,~~~~:;~1':?!8~,Wt~ IhOSI,th"ooc.CIVII M,.,COm"C'U"ly Cou"h.u... ~'o'", ::::r':'il.':'~~'bl~~~'~~ loth.h'gh'llbl."""" :~I~~::~,;r,~,~~':~~f;: n,.ort.,,,," Im...".m.n, .~n, flo,Id., ,"-w"" ~Uw:.::,~ 1'1,: ~J ......t~'.:~ ~ tn~R~,:~:,~:ll :,.,~'I:~~~\T"'~~T~~~': .... fo,,,,,,I. P"grom, Th. PO. '''tod.n th',.m ~ COc ~~ D ~N~ . TNO!~:' ~.~~~r7h"."n .I~,;~ ~.i~~ ~~~~Yu~~~~t d._ DEc,~AA"ON Of OON-I OO...,N,UMRECOROED ~1s:(i1~rNY~~ixt:~~} 0117 RlQIISTRlIIIIl 0117 RElIUESTflIRYJ MEN"IHlREOf.PU. !..If'' tiE"" ~6~Z~~~l&:roCAO' ~~~~~~::~JI~~.!~ o~"!ffi,~i~~H~~'~;'~:~ :~,~.,~.:.",~:,WG~~; ~~~. TITlE or~N 5T"f.... ORIH '5, !/I.l/M P,ln..,c.m-'''g.' "''''hli,ll109 NAP'"'." "I": I" ~1~f,~~:~b~~!~1: !~~ W"NESS m, h.nO ond o!!lcl.I.....I u,,, C,u,'.'ol.mhd.,.I F'bnJ"",100'. m!ro~Ht",;'.OK6Irou" BvoN WITNHS m, h.o" ond 011lc..I...I.I..I" c.u"',lhl.l,"d.y.' ...."''',lO<l1l .u"u."I'oth..,,,,,,, 11001 )u~om'n' .nl.,.O :~I: C':...,;, f~.n:1';,~ ~1 .."""I" ~~~;: 'fJo~;~ ~~~~~~\~;E~l:.'f,if;!;~';1 ~ .1."",c.".nJjcolll,,,,,,,not " t. .~,.".'''',,'', "'0"'''.0,,,,.1. OWIGHTE,enocK, C'""o,....CI'col' ,,~ By, SuunHordwlg. DIlputyCI"k "..ld.O"'ull..w ~;grl.'I~'~''':-?IO'~~: 1161'-SOI8,(IIJ)ISI ",,",.ttom.,to.-f'l.In. .. ~1"i"'u d'::bfuf:'':~~ n..", .n, ,,<.mm.d. ,1.nln"d..I...rt',1 p.l.lo'h".'O<""'ng, ~ou .re ",mi.", ., 00 '0"t. you. 1. th. p",vl. .1.nolc..'.ln."I" .,.... "n'oc' ".."..n,."""m.". 'ha.""'lnl.".tlvoS.,. 'lOo'n.rd,,'op.rtl<, 1,.,...on'O.,wh...ol- p.,.lnlh"Proo<.dln., fI"I"""'''.'l''I,."..,,oll'''''..'OO :~.t~~rS~:a~:f~;\: ~r~~ I~/JI~;::;~C~~~:\ jg'I'oi'M~m:~'h:~ (:~9~ :~:. ~';':::,;~~'.~':~,:';;; "."'n.".".I,ou,,,.I,,.I.loc.,.""llOI "lp,.llhl,Notl"ol f..t U",laml Tt.II. ~~;'';:'~~i~; :"~~Ii~ {~~ :~":~l1,.'a~l~~,.;f~~ ~;~;~", c." 1Io.-lS5- ;~~~~;o~om~~,'o:~ I~~~ ".,1'" No"."'" "",'lngo.y..ly"",,,, O"'''l_C._OI ce'plollhl'N.'I".' IN THE CIRCUIT COU~T ~~~;~i~: ::I:o~~ ~ ~rCI~ilc~~.!~,il\~HA~UD p."'. ,.If ,.00 915 'OHCOLLI/"CoUNTV sm. flORIO'C'''''AC''OH~~~ NOTlCEo' ,"RECLo'UAESALE N."<"fh,,'by.I..n ,,,.. ,~. O"d."lgn." OwIOh'E.8fock.CI<ri<ol 'he C~cu~ C.urt 01 C.,. "..c.onty,flo,I"..wl" :I~'~~'~~"~~".~:O~: f~ 'h...,," Ft'",.cl,," .,... Co"'"Coun'y cou<thou.., N.pl". ~~"J.~.~I.~'~~'"::',J~~ l. 'h. hloh." b'dd., I", ;:~I~'.J"~,~~~I~ftu~~' '0 In Colli" C.untv, rfo"d..,o.w'" WITNfSS m,hond'Dd ."'cl.I...lo,..Id c.u",'hl'lnd..y.1 r.o",,",~, lOO9. ~r.'~~To~OIOhO.C"tlreUlt Oo~ By: ....". ~'.,"In.. O'''''yCI.", HSBCIONKUS..N,'., .s ,""'HTURE TAU>!U ,oR THI AIG1SHREO HOlOEA'O' THE "RSr ~lC TAu" looS.l, C.~,. 'UE ...D~TG'OE' O'CKEONOTfS'EA'E; lOO'S-I. . ~~OI""HI" JOHNH_U...51AONG. UN~NDW lOHNO ~~T~~~ THROUGH, .GAINST .n" tho do'~el num,,, wh;'h....-'OOII.C..OT " '" , ~~,,;..u "i:~bfuf:..:~~ 0"'" .". .ccommOO. "o"ln.."., ,. oortl,1 .... In 'hi. P,"co",I"g, you.".oUU.",.ln. eo"'o 'ou". "'.p,o.l. ..,n.' ,,''''n.'''OI PI.... 000"" 'O.'''mln''""t.....,,, Ii,': I~i~~~~~dwlo:,'~,~', Eu' umi.ml h.ll. .""dl....L H..,.., "od d.lOlO1..oIdwt><>....I. 1~~o~:.~~'m:.~'ftl~ (i~J _"no o.y. 01 you,... c.'ot 01 ,"I. Notl".1 ~i~'~~~~r~8 ';~':~Ii~ b' ~ri;~d. coli ',.00,'''. M."',ll No,""O," onSOH..OI 'NTHECIRCU,TcouoT OflHETWI.NllfTHJU O'CIA~ CIOCUIT I~ 'ND foR cOllll~ COUNTY. fWRIO.CIU".CTION ~~~~,'~MU~~~6~t ~ OO~OO"""'U'" 10. GHHER WII~ ~N <moo ~ID'O .HTIRUT IN THE i~~ ~ROp~ H ~l Er"O€N, '<<'E DEclARATION Of CON DO""N'U""HEREoF"[ COROEO,NOFf1CrolRE. CORDS MOI\ l"l..AGE 1...'~~~~~1~0~S\IM 10n"'E,O'T>tEPU.lIC o!:COHDS Of co,LII~ COUIIT'l.RO"ID. ~/K/~ 9"\ CHEST! O~IU', ..0', ~'PlES. " "'OJ .WIGHTE.OOOCK, ~~~~' .1 '0. Clreull a" "..h.n;. w.n mA~ C~~~ ~Off""N p_A" D'DU'NO EXECU HUE CENtER, HOG 'OUTH DIXIE HIGHW.., ~!:M:~'o(ri~:~~W~ ~~,~o.u "~~:bMv"~~~ 0,,0, .n, .ocomm.d. "on In ",,,.,,..."1,, o""n'hl,p,"o""'n., ,0u.".n"'IO",.tno '0" '0 ~"", '0 the .,.., ~O.~ ~AN ERSAlD TlESM.. nun H.' ~S GRANTEf ClAI",N ~,I~:",,'.. PAOPEATV: UNKHOWN H~~HTbl IN pOSUS. "ON of THE SUBJEcT ~:~';,""O~i.) Nonc,o. fOAEnO,UOl.s",[ No"<,I.h",,b,.I..n Ih"'h.uno",".n,d OW'gh' E, H'''''~, CI..~ .1 lh,c'"ullc""n.'C" ~~~.~~~~;~~~?::~'~f~ .h. ".'h "oO<,C"'" ,,eo c","",couoty Courtho",",N.o'O', f1ocld','''''1Dr'''' .nd,,".'.ubH'Oulccv .0U..hlon."01"d.,I.. CO'h, thO lol'.wln~ d.. ~~Od~\.~~:Od,,~~~~~V:~ne~_,.':.%:,:r~ ,...,"',..rch&lP.1B&ml'1Ol~l 0' c." 2'l'l<1' ~, Th. S,h",,1 H..,,, .Icolll.,C."nty, rlori~. .y,I,ID,.o.nnl.LTh.m.".n SoP.rt",."".nl.lSoh.." ~~~r\l~O~'I,"',",Ol Purch"'M No "".." rl~~IUiu':~::'~:;; :~I~..od In.c...p.,,"lnoln ,.'dCou""o.",,,.1 whl,h'" ~nd Ih. docket nUmO., ""1<h"01-0645'C..OI. + 168 ~7 EXHIBIT D SINGLE AUDIT ACT & CERTIFICATION '~7 Single AuditlFederal and State Schedule of Financial Assistance The Single AuditlFederal and State schedule of financial assistance section presents Grants compliance reports filed by Collier County with Federal government and State government, respectively. 168"17 THIS PAGE INTENTIONALLY LEFf BLANK 1687 1111111111111111111111111111111"'" Ell ERNST & YOUNG Ernst & YounQ LLP 100 Northeast Third Avenue Sllite 700 Fort Lauderdale, Florida 33301 Tel: +19548888000 Fax: +1954 888 8160 www.ey.com Report ofIndependent Certified Public Accountants on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of the Financial Statements Performed in Accordance with Government Auditing Standards Members of the Board of County Commissioners Collier County, Florida We have audited the financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information for Collier County, Florida (the County) as of and for the year ended September 30, 2008, which collectively comprise the County's basic financial statements and have issued our report thereon dated February 26, 2009. We conducted our audit in accordance with auditing standards generally accepted in the United States and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the County's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the County's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the County's internal control over financial reporting. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the entity's ability to initiate, authorize, record, process or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the entity's financial statements that is more than inconsequential will not be prcvented or detected by the entity's internal control. We consider the deficiency described in the accompanying schedule of findings and questioned costs as item 2008-0 to be a significant deficiency in internal control over financial reporting. 0902-1032557 163 A rn~mbe' ti....' t>( Ern~t& I'OUfIl) Clob,ll Lil"lled ,,~~)I;~'!i;'f.ii;" 16B~ 11111111111111111111111111"''''''' !i!I ERNST & YOUNG A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the entity's internal control. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies and, accordingly, would not necessarily disclose all significant deficiencies that are also considered to be material weaknesses. However, we do not believe that the significant deficiency described above is a material weakness. Compliance and Other Matters As part of obtaining reasonable assurance about whether the County's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. The County's response to the findings identified in our audit are described in the accompanying schedule of findings and questioned costs. We did not audit the County's response and, accordingly, we express no opinion on it. This report is intended solely for the information and use of management, the Board of County Commissioners, others within the entity, the Auditor General of the State of Florida, federal and state awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. ~ThLLP February 26, 2009 0902-I032SS7 164 A. rr,~rl1bei' firm of Ef"~t f, Youn~ 010boll Limit~~ 16B 7 111111111111111111111111111111""'" !iU ERNST & YOUNG Ernst & YounQ LLP 100 Northeast Third Avenue SLlite 700 Fort Lauderdale, Florida 33301 Tel: +19548888000 Fax: +1 9548888160 www.ey.com Report ofIndependent Certified Public Accountants on Compliance With Requirements Applicable to Each Major Federal Program and State Project and on Internal Control Over Compliance in Accordance With OMB Circular A-B3, Section 215.97, Florida Statutes, and Chapter 10.550, Rules of the Auditor General Members of the Board of COW1ty Commissioners Collier County, Florida Compliance We have audited the compliance of Collier COW1ty, Florida (the County), with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-I33 Compliance Supplement, and the requirements described in the Executive Office ofthe Governor's State Projects Compliance Supplement, that are applicable to each of its major federal programs and state projects for the year ended September 30,2008. The County's major federal programs and state projects are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs and state projects is the responsibility of the COW1ty'S management. Our responsibility is to express an opinion on the County's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations; Section 215.97, Florida Statutes (Section 215.97); and Chapter 10.550, Rules of the Auditor General (Chapter 10.550), State of Florida. Those standards, OMB Circular A-J33, Section 215.97 and Chapter 10.550 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program or state project occurred. An audit includes examining, on a test basis, evidence about the County's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the COW1ty'S compliance with those requirements. 0902-1032557 165 Am~rnb..r!irll'ofEm't&YClLJJ)'lGIODilILi",it"d "i~"'~~ ......"',olI' .~ 168 7 11111111111111111111111111"""" i!J ERNST & YOUNG As described in item 2008-1 in the accompanying schedule of findings and questioned costs, the County did not comply with requirements regarding allowable costs that are applicable to its Community Development Block Grant (CDBG) Program and Home Investment Partnerships Program (HOME) Program. As described in item 2008-1 and 2008-5 in the accompanying schedule of findings and questioned costs, the County did not comply with requirements regarding allowable costs and reporting that are applicable to its State Housing Initiative Partnership (SHIP) Program. Further, as described in item 2008-2 in the accompanying schedule of findings and questioned costs, the County did not comply with requirements regarding reporting that are applicable to its State Criminal Alien Assistance Program (SCAAP). Compliance with such requirements is necessary, in our opinion, for the County to comply with requirements applicable to these programs. In our opinion, except for the noncompliance described in the preceding paragraph, the County complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs and state projects for the year ended September 30, 2008. The results of our auditing procedures also disclosed an instance of noncompliance with those requirements that is required to be reported in accordance with OMB Circular A-l33, Section 215.97, or Chapter 10.550, and which is described in the accompanying schedule of findings and questioned costs as item 2008-3. Internal Control Over Compliance The management of the County is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws, regulations, contracts, and grants applicable to federal programs and state projects. In planning and performing our audit, we considered the County's internal control over compliance with requirements that could have a direct and material effect on a major federal program or state project in order to determine our auditing procedures for the purpose of expressing our opinion on compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the County's internal control over compliance. Our consideration of internal control over compliance was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in the County's internal control that might be significant deficiencies or material weaknesses as defmed below. However, as discussed below, we identified certain deficiencies in internal control over compliance that we consider to be significant deficiencies and others that we consider to be material weaknesses. 0902-103255'7 166 A nlembel'liClnof Er".t & '/o"nqClob<r1Linlited 168 ., 111111111111111111111111111111"'''' !ill ERNST & YOUNG A control deficiency in an entity's internal control over compliance exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect noncompliance with a type of compliance requirement of a federal program or state project on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the entity's ability to administer a federal program or state project such that there is more than a remote likelihood that noncompliance with a type of compliance requirement of a federal program or state project that is more than inconsequential will not be prevented or detected by the entity's internal control. We consider the deficiencies in internal control over compliance described in the accompanying schedule of findings and questioned costs as items 2008-1 through 2008-6 to be significant deficiencies. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that material noncompliance with a type of compliance requirement of a federal program or state project will not be prevented or detected by the entity's internal control. Of the significant deficiencies in internal control over compliance described in the accompanying schedule of findings and questioned costs, we consider items 2008-1 and 2008-5 to be material weaknesses. The County's response to the findings identified in our audit are described in the accompanying schedule of findings and questioned costs. We did not audit the County's response and, accordingly, we express no opinion on it. This report is intended solely for the information and use of management, the Board of County Commissioners, others within the entity, the Auditor General of the State of Florida, federal and state awarding agencies, and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. ~TMI.I.P February 26, 2009 0902.]032557 167 A fj1~rnller lor'll of E1P~I" Y('~,ng GICl><l1 Lin';ted 168 7 Collier County, Florida Schedule of Expenditures of Federal Awards and State Projects For the Fiscal Year Ended September 30, 2008 Federal or State Granto..lPass-Throu~h Granlor Program Title DeDartment of Al!riculture Direct Programs: Rural Business-Cooperative Service: Rural Business Enterprise Grant Indirect Programs: Florida Department of Education: Summer Food Service Program for Children Florida Department of Agriculture and Consumer Services: Cooperative Foresty Assistance Cooperative Foresty Assistance TotalCFDA Total Department of Agriculture Department of Commerce Direct Programs: National Fish and Wildlife Foundation: Educational Partnership Program I Sea Turtle Disorientation Total Department of Commerce Denartment of "cusin!! and Urban Develonment Direct Programs: Community Planning and Development: Community Development Block Grants I Entitlement (COSO) Community Development Block Grants I Entitlement (CDBO) Community Development Block Grants I Entitlement (CDBO) Community Development Block Grants I Entitlement (CDBO) Community Development Block GrIDlts I Entitlement (CDBO) Community Development Block Grants I Entitlement (CDBO) Total CFDA Emergency Shelter Orants Program (ESG) Supportive Housing Program (Coe) Supportive Housing Program (Cae) Supportive Housing Program (Coe) Supportive Housing Program (Cue) Total CFDA Home Investment Partnerships Program (HOME) Home Investment Partnerships Program (HOME) Home lnvestment Partnerships Program (HOME) Total CFDA CFDA #/ CSFA # Grant/Contract Number Expenditures 10.769 Collier County $ 400,896 10.559 04-0804 365,288 10.664 10.664 Isles of Capri Fire District Ochopee Fire District 2,375 5,220 7,595 773.778 11.481 2006.0114-004 123,450 123,450 14.218 B-03-UC-12-0016 180,380 14.218 B-04-UC-12-0016 126,960 14.218 B-05-UC-12-0016 98,122 14.218 B-06-UC-12-0016 196,678 14.218 B-07-UC-12.0016 1,031,856 14.218 B-08-UC-12-00 16 146,537 1,780,533 14.231 5-07 -UC-12-0024 98,012 14.235 FLl4B50-6001 111,262 14.235 FLl4B50-6002 101,576 14.235 FLl4B50-6003 72,415 14.235 FLl4B60-6003 33,401 318.654 14.239 M-06-UC-12-0217 252,772 14.239 M-07-UC-I2-0217 214,927 14.239 M-08-UC-12-0217 26,783 494,482 (Continued) See accompanying notes to the schedule of expenditures of federal awards and state projects 168 Collier County, Florida 168 7 Schedule of Expenditures of Federal A wards and State Projects For the Fiscal Year Ended September 30, 2008 Federal Of State Grantor/Pass-Through Grantor Pro2ram Title Indirect Programs: Department of Community Affairs: Community Development Block Grant J State's Program (DRI) Community Development Block Grant I State's Program (DRI) Total CFDA Total Department of Housing and Urban Development DeDsrtment of the Interior Direct Programs: Fish and Wildlife Service: Partners for Fish and Wildlife I Conservation Collier Land Habitat Restoration Project Partners for Fish and Wildlife! Derelict Vessel Removal Total CFDA Indirect Programs: Florida Department ofEnvironment81 Protection: Clean Vessel Act Clean Vessel Act Tottll CFDA Total Department of the Interior DeDartment ofTreasurv Direct Programs. Depanment of Treasury: Federal Equitable Sharing Total Department of Treasury Deoartment of Justice Direct Programs: Office of Justice Programs: Federal Equitable Sharing Services for Trafficking Victims I Anti Trafficking Task Force State Criminal Alien Assistance Program (SCAAP) Public Safety Partnership and Community Policing Grants I COPS Secure Our Schools Edward Byrne Memorial Justice Assistance Grant Program Edward Byrne Memorial Justice Assistance Grant Program TotalCFDA CFDA #1 CSFA # GranUContract Number Expenditures 14.228 14.228 07DB.3V -09.21-0 )-ZO 1 08DB-D3-09-21-0 I-A03 $ 748,497 26,332 774,829 3,466,510 15.631 15.631 4018151021 4018161091 25,600 30,000 55,600 15.616 15.616 LE636 LE637 23,212 22,868 46.080 101,680 21.unknown Collier County 104,804 104,804 16.unk:own Collier County 36,227 16.320 2005-VT-BX-0002 140,593 16.606 2008-AP-BX-0316 411,848 16.710 2007-CK.WX-0089 20,409 16.738 2005-CI-BX-0753 131,069 16.738 2006-DI.BX-0474 38,410 169,479 (Continued) 169 Collier County, Florida Schedule of Expenditures of Federal A wards and Slate Projects For the Fiscal Year Ended September 30,2008 Federal or State GrantorlPass- Through Grantor Pro~ram Title Office on Violence Against Women: Supervised Visitation, Safe Havens for Children Indirect Programs' Florida Department of Juvenile Justice: Juvenile Accountability Block Grants I Peer Mediation Program Florida Office of Attorney General: Crime Victim Assistance (YOCA) Florida Department of Law Enforcement: Edward Byrne Memorial Formula Grant I Sexual Predator Community Prosecution and Project Safe Neighborhoods J Anti-Gang Initiative Florida Department of Children and Families: Violence Against Women Fonnula Grants I STOP Violence Against Women Formula Grants I STOP Total CFDA Total Department of Justice Den.Trment ofTranSDortation Direct Programs: Federal Aviation Administration: Airport Improvement I Imk Master Plan Update Airport Improvement / Marco Master Plan Study Update Airport Improvement / Marco Apron Phase I & II Airport Improvement I Marco Phase 11 Surcharge/Construction Airport Improvement I Marco South Taxiway & Apron Design Total CFDA Federal Transit Administration: Federal Transit Cluster: Federal Transit-Capital Invesnnent Grants I Section 5309 Federal Transit~CapitaI Investment Grants / Section 5309 Federal Transit-Capital Investment Grants I Section 5309 Total CFDA Federal Transit-Formula Grants / Section 5307 Federal Transit.Forrnula Grants I Section 5307 Federal Transit~Forrnula Grants / Section 5307 Federal Transit~FormuJa Grants I Section 5307 Federal Transit-Formula Grants I Section 5307 Total CFDA Total Federal Transit Cluster 170 CFDA#/ CSFA # 16.527 Grant/Contract Number 2007-CW-AX-0007 168 7 Expenditures $ 99,575 16.523 SB-105 32,245 16.575 V7022 140,395 16.579 2008JAGCCOLLlQ9170 135,330 16.609 2008PMAGCOLLlR6005 16,755 16.588 LN016 123,480 16.588 LN816 34,848 158,328 1,361,183 20.106 20.106 20.106 20.106 20.i06 20.500 20.500 20.500 20.507 20.507 20.507 20.507 20.507 3-12-0031-003-2006 3-12-0142.002.2006 3-12.0142-003-2006 3-12.0142-004-2007 3-12-0 i42.005-2008 FL-03-0264-00 FL-03-0297-00 FL-03-0312-00 FL-90-X508.00 FL-90-X553-00 FL.90-X580-00 FL-90-X645-00 FL.90-X665-00 7,500 51,205 4,843 397,545 23,721 484,814 13.165 102,986 129.127 245,278 212,815 1,910 86,870 1,360,158 214,276 ] ,876,029 2,121,307 (Continued) 169 7 Collier County, Florida Schedule of Expenditures of Federal Awards and State Projects For the Fiscal Year Ended September 30, 2008 CFDA #/ Federal or State GrantorlPass-Througb Grantor Program Title CSFA # Grant/Contract Number Expenditures Indirect Programs' Florida Department of Transportation: Highway Planning and Construction I Lighting 20.205 412559 $ 19,445 Highway Planning and Construction I Pedestrian Bridge 20.205 412627 70,674 Highway Planning and Construction 20.205 414327 337,320 Highway Planning and Construction I Sidewalks & Lighting 20.205 415566 632,000 Highway Planning and Construction I BicycleIPedestrian Bridges 20.205 415590 270,161 Highway Planning and Construction 20.205 416342 94,863 Highway Planning and Construction I Paved Shoulders 20.205 417350 203,866 Highway Planning and Construction I Bike LancITrail Study 20.205 417940 307,567 Highway Planning and Construction I Sidewalks 20.205 420887 200,000 Total CFDA 2,135,897 Federal Transit-Metropolitan Planning Grants I Section 5303 20.505 AM 356 62,294 Formula Grants for Other Than Urbanized Areas / Imk Circulator 20.509 AM 357 202,068 Capital Assistance Program for Elderly Persons and Persons with Disabilities / Section 5310 20.513 FL- 1 6-0031 146,439 Capital Assistance Program for Elderly Persons and Persons with Disabilities I Section 5310 20.513 FL-16-0032 293,277 Total CFDA 439,716 Total Department of Transportation 5,446,096 General Service Administration Indirect Programs: Florida Department of State: Voter Education Election Refonn 39.011 Collier County 75,367 Total Genera~ Service Administration 75,367 Environmentsl Protection A2encv Indirect Programs: Florida Department of Environmental Protection: Capitalization Grants tor Clean Water State Revolving Funds 66.458 WW597180 237,761 Capitalization Grants for Clean Water State Revolving FWHis 66.458 WWG 12059715L 03 699,429 Total CFDA 937,190 Capitalization Grants For Drinking Water State Revolving Funds 66.468 DW1111010 1,701,447 Capitalization Grants For Drinking Water State Revolving Funds 66.468 DWll11 020 159,619 Capitalization Grants for Drinking Water State Revolving Funds 66468 DWlIl1 030 3,200,000 Capitalization Grants For Drinking Water State Revolving Funds 66.468 DWII 11 040 3,200,000 Total CFDA 8,261,066 Total Environmental Protection Agency 9.198,256 (Continued) 171 168 7 Collier County, Florida Schedule of Expenditures of Federal A wards and State Projects For the Fiscal Year Ended September 30, 2008 Federal or State Grantor/Pass-- Through Grantor Program Title Election Assistance Commission lEAD Indirect Programs' Division of Elections: Help America Vote Act Requirements Payments I Poll Workers Recruitment Help America Vote Act Requirements Payments I Voter Education Help America Vote Act Requirements Payments I Voting Systems Assistance (HA V A 2002) Total Election Assistance Commission (EAC) DeDaT.men. of Health and Human Services Indirect Programs: Florida Department of Elder Affairs - Area Agency on Aging for Southwest Florida, Inc.: Aging Cluster: Special Programs for the Aging - Title III, Part B - Grants for Supportive Services and Senior Centers Special Programs for the Aging. Title III, Part B - Grants for Supportive Services and Senior Centers Total CFDA Special Programs for the Aging.Title III, Part C.I~Nutrition Services Special Programs for the Aging-Title III. Part C-Z.Nutrition Services Special Programs for the Aging-Title III, Part C-I-Nutrition Services Special Programs for the Aging-Title III, Part C.Z-Nutrition Services Total CrDA Nutrition Services Incentive Program, C-I Nutrition Services Incentive Program, C-2 Total CFDA Total Aging Cluster: National Family Caregiver Support - Title lII-E National Family Caregiver Support - Title IlI.E Total CFDA Florida Department ofRcvenue: Child Support Enforcement Child Support Enforcement Total CFDA CFDA #/ CSFA # Grant/Contract Numbt=r Expenditures 90.401 Collier County $ 28,010 90.401 Collier County 16,169 90.401 Collier County 154,776 198,955 93.044 OM 203.08 93.044 OM 20307 93.045 OAA 203.07 93.045 OM 203.07 93.045 OM 203.08 93.045 OM 203.08 93053 NSIP 20308 93.053 NS!P 20308 76,703 113,120 189,823 10,501 8,405 138,613 93.052 93.052 OAA 203.Q7 OM 203.08 108,307 265,826 7,418 9,095 16,514 472,162 10,659 8,561 19,221 93.563 93.563 CC311 Cm11 223,974 30,031 254,004 (Continued) 172 168 7 Collier County, Florida Schedule of Expenditures of Federal Awards and State Projects For the Fiscal Year Ended September 30, 2008 Federal or State GrantorlPass-Through Grantor Program Title CFDA #/ CSFA # GranUContract Number Expenditures Division of Elections: Voting Access for Individuals with Disabilities-Grants to States Total Department of Health and Human Services 93.617 Collier County $ 13,323 758,710 CorDor.tiaD for Nadonal and Community Service Direct Programs: Total Corporation for National and Community Service 67,313 67,313 Retired and Senior Volunteer Program 94.002 06SRSFL004 Denarlment of Homeland Security Direct Programs: Assistance to Firefighters Grant I Isle of Capri 97.044 EMW-2006-FG.04104 1,873 Indirect Programs: Florida Department of Law Enforcement: State Domestic Preparedness Equipment Support Program I H,S. Issue 2 Total Department of Homeland Security 97.004 2007SHSPCOLL2Q5003 9,507 97.067 07-DS-5N'09-21-01-116 6,188 97.067 07-DS-5N-09-21-01-210 13,956 97.067 2008SHSPCOLL3S40 II 19,648 39,791 97.036 Collier County 269,554 97.039 07-EC.33-09.21-0 1-486 1.639,223 97.039 08HM-60-09-21-0 1-017 11,875 97.039 08HM-6G-09-21.01-055 16,800 1,667,898 97.042 08-80-24.09-21-01-318 42,045 2,030,669 I 23,706,771 (Continued) Homeland Security Grant Program I H.S. Issue 21 Homeland Security Grant Program Homeland Security Grant Program I HS Issue 20 Total CFDA Florida Department of Community Affairs: Disaster Grants - Public Assistance I Tropical Stann Fay Hazard Mitigation Grant Hazard Mitigation Grant Hazard Mitigation Grant Total CFDA Emergency Management Performance Grant TOTAL EXPENDITURES OF FEDERAL AWARDS 173 168 7 Collier County, Florida Schedule of Expenditures of Federal Awards and State Projects For the Fiscal Year Ended September 30, 2008 Federal or Slate GraDtor/Pass~Through Grantor Program Title Florida Executive Office of the Governor Office of Tourism, Trade and Economic Development: Rural Infrastructure, Immokalee Airport Total Florida Executive Office of the Governor Florida DeDar.men. of Environmental Protection Beach Erosion Control Program Florida Recreation Development Assistance Program Innovative Waste Reduction and Recycling Grants Innovative Waste Reduction and Recycling Grants Total CSF A Water Protection and Sustainability Program Total Florida Department of Environmental Protection Florida Denartment of State and SecretarY of Slate Public Library Construction Program Public Library Construction Program Total CSFA State Aid to Libraries State Aid to Libraries State Aid to Libraries State Aid to Libraries Total CSFA Community Libraries in Caring Total Florida Deputment of State Bnd Secretary of State Florida Deoartment of Communitv Affairs Emergency Management Programs Local Emergency Management and Mitigation Initiatives Emergency Management Projects Total Florida Department of Community Affairs Florida Housin~ Finance Corooration State Housing Initiatives Partnership Program (SHIP) State Housing Initiatives Partnership Program (SHIP) State Housing Initiatives Partnership Program (SHIP) State Housing Initiatives Partnership Program (SHIP) Total Flo.-ida Housing Finance Corporation CFDA #/ CSFA # GranUContract Number Expenditures 31.030 OT05-136 $ 319,422 319,422 37.003 05COl 576,570 37.017 A8119 104.943 37.050 108-07 54,984 37.050 108-09 t9,250 74,234 37.066 460000t144 97,250 852,997 45.020 06-PLC-04 300,000 45.020 07-PLC-04 300,000 600,000 45.030 05-ST-12 810 45.030 06-ST.t2 142,628 45.030 07-ST-12 24,993 45.030 08.ST-t2 33,Ot6 201,447 45.042 08.CUC-03 9,239 810,687 52.008 08-80.24.09-21-01-318 102,934 52.010 07-EC-33-09-21-01-486 t,510,094 52.023 08CP.04-09-2t-Ot-126 8.400 1,62t,428 52.901 FY 06 48,158 52.901 FY07 t,893,340 52.90t FY08 2,955.243 52.901 FY09 647,669 5,544,4tl (Continued) 174 Collier County, Florida Schedule of Expenditures of Federal A wards and State Projects For the Fiscal Year Ended September 30, 2008 Federal or State GrantorlPass-Through Grantor Program Title Florida DeDartment of TranSDortation Commission for the Transportation Disadvantaged (eTD) Trip and Equipment Grant Program Commission for the Transportation Disadvantaged (CTD) Trip and Equipment Grant Program Toml CSFA Commission for the Transportation Disadvantaged (CTD) Planning Grant Program Commission for the Transportation Disadvantaged (eTD) Planning Grant Program Total CS FA Aviation Development Grants I Marco Mitigation Aviation Development Grants / Marco Land Acquisition Aviation Development Grants Ilmmokalce Master Plan Study Aviation Development Grants I Marco Master Plan Study Aviation Development Grants / Marco Mitigation Phase II Aviation Development Grants / Everglades Taxiway Aviation Development Grants I Marco Taxiway "C" Phase I Aviation Development Grants I Imk Emergency Generator Aviation Development Grants I Marco Apron Phase I & II Total CSF A County Incentive Grant Program I PD&E Study SR82 Public Transit Block Grant Program Public Transit Block Grant Program Total CSF A Public Transit Service Development Program I Red Route Toll Facilites Revolving Trust Fund I Jolly Bridge Feasability Study Transportation Regional Incentive Program I CR95 I GG to Imk Total Florida Department of Transporlation Florida Dee.rtment of Children and Families Homeless Challenge Grant I coe Total Florida Department of Children and Families Florida DeearlmeDt of Health County Grant Awards I Emergency Medical Services County Grant A wards I Emergency Medical Services Total Florida Department of Health Florida Deollrtm ent of Elder Affairs Area Agency on Aging for Southwest Florida, Inc: Home Care for the Elderly (HCE) Home Care for the Elderly (HCE) Total CSFA 175 CFDA #/ CSFA # Grant/Contract Number 55.001 AOT48 55.001 AP62 I 55.002 AOR 72 55.002 AP647 55.004 AI526 55.004 AI935 55.004 ANF 46 55004 ANF50 55.004 ANHI7 55.004 ANHI9 55.004 AOF09 55.004 AOFIO 55.004 AOK80 55.008 419950.2.22.01 55.010 AM350 55.010 AOW93 55.012 AOK37 55.019 ANY74 55.026 420991.1.58.01 60.014 HFZ23 64.005 64.005 C6011 C7011 65.001 65001 HCE 203.08 HCE 311/312.203.07 16B 7 Expenditures $ 467,749 151,813 619,562 10,738 9,121 19,859 167,155 44,542 220 1,347 10,462 3,367 10,917 30,860 127 268,998 102,839 160,619 234,500 395.119 106,655 225,363 1,751,687 3.490,081 85,221 85,221 130,578 41,406 171,984 169 4,007 4.176 (Continued) 168 7 Collier County, Florida Schedule of Expenditures of Federal A wards and State Projects For the Fiscal Year Ended September 30, 2008 CFDA #1 Federal or State GrantorlPass-Through Grantor Program Title CSFA # Grant/Contract Number Expenditures Alzheimer's Respite Services (ADI) 65.004 AD! 203.07 $ 94,600 Alzheimer's Respite Services (ADl) 6S.004 AD! 203.08 17,863 Alzheimer's Respite Services (ADI) 65.004 AD! 203.06 14,720 TolalCSFA 127,183 Community Care for the Elderly (CeE) 65.010 CCE 203.07 579,273 Community Care for the Elderly (CeE) 65.010 CCE 203.08 40.673 Total CSFA 619,946 Total Florida Department of Elder Affairs 751,304 Florida Fish and Wildlife Conservation Commission Florida Boating Improvement Program 77.006 06163 20,000 Total Florida Fish and Wildlire Conservation Commission 20,000 Florida Deoortment of Juvenile Justice Delinquency Prevention I TRAC 80.029 DP-576 89,692 Delinquency Prevention I FTRAC 80.029 GS-120 69.021 Total Florida Department of Juvenile Justice \58,713 TOTAL EXPENDITURES OF STATE FINANCIAL ASSISTANCE $ 13,826,248 176 169 7 Collier County, Florida Notes to the Schedule of Expenditures of Federal Awards and State Projects Year Ended September 30, 2008 1. Basis of Presentation The accompanying Schedule of Expenditures of Federal Awards and State Projects (the Schedule) includes the Federal and State grant activity for Collier County, Florida (the County) and is presented on the modified accrual basis of accounting for expenditures accounted for in the governmental funds and the accrual basis of accounting for expenditures in proprietary funds. Under the modified accrual basis, revenue is recognized if it is both measurable and available for use during the fiscal year and expenditures are recognized in the period liabilities are incurred, if measurable. Under the accrual basis, expenditures are recognized in the period liabilities are incurred. The information in the Schedule is presented in accordance with the requirements of U.S. Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and Section 215.97, Florida Statutes. Therefore, some amounts presented in the Schedule may differ from aJUounts presented, or used in the preparation of, the basic financial statements for the fiscal year ended September 30, 2008. 2. State Revolving Funds Reconciliation of State Revolving Funds (CFDA# 66.458 and CFDA# 66.468) expended to cash received during fiscal year 2008: Expenses reported on Single Audit Schedule Reimbursements received for prior year expenses Retainage timing differences, net Less current year expenses that have not been reimbursed Total State Revolving Fund reimbursements received $ 9,198,256 788,200 52,208 (8,290,529) $ 1,748,135 3. State Infrastructure Bank Loan The County received a $12,000,000 State Infrastructure Bank Loan from the Florida Department of Transportation in fiscal year 2008 for construction of the 1-75/Immokalee Road interchange. The Florida Department of Transportation included this project with their concurrent widening of 1-75 and retained the loan proceeds to fund the project. Accordingly, the County's expenditures for purposes of reporting on the Schedule consist of loan repayments only as no proceeds were received under the loan and no project expenditures were incurred or paid directly by the County. 0902-1032557 177 16R 7 Collier County, Florida Notes to the Schedule of Expenditures of Federal Awards and State Projects (continued) 3. State Infrastructure Bank Loan (continued) As of September 30, 2008, the County recognized $12,000,000 in loan proceeds and construction in process in the basic financial statements. However, no amounts have been reflected in the Schedule as no loan repayment expenditures have been made during fiscal year 2008. The repayment schedule for this loan is as follows: Payment Date Principal Interest Total 10/1 /2008 $ 1,957,377 $ 82,623 $ 2,040,0000 10/1/2009 1,839,148 200,852 2,040,0000 10/1/20 I 0 1,875,930 164,070 2,040,000 10/1/2011 1,913,449 126,551 2,040,000 10/1/2012 4,414,096 88,282 4,502,378 $ 12,000,000 $ 662,378 $ 12,662,378 4. Subgrant Awards The following subgrant awards were made by Collier County during fiscal year 2008: Program Title Federal: Community Development Block Otant Community Development Block Grant / State's Program Emergency Shelter Grant Supportive Housing Program Home Investment Partnerships Program State: State Housing Initiatives Partnership Program Homeless Challenge Grant 0902-1032557 178 CFDAlCSFA Number Subgrant Amount 14.218 1,209,862 14.228 14.231 14.235 14.239 448,025 98,012 316,163 461,595 52.901 60.014 181,350 85,221 Collier County, Florida 16817 Notes to the Schedule of Expenditures of Federal A wards and State Projects (continued) 5. Contingency The grant revenue aJUounts received are subject to audit and adjustment. If any expenditures or expenses are disallowed by the grantor agencies as a result of such an audit, any claim for reimbursement to the grantor agencies would become a liability of the County. In the opinion of management, all grant expenditures are in compliance with the terms of the grant agreements and applicable federal and state laws and regulations. 0902-]032557 179 168!' 7 Collier County, Florida Schedule of Findings and Questioned Costs For the Year Ended September 30, 2008 Part I-Summary of Auditor's Results Financial Statements Section Type of auditor's report issued: Internal control over financial reporting: Material weakness( es) identified? Significant deficiency(ies) identified that are not considered to be material weaknesses? Noncompliance material to financial statements noted? Federal Awards and State Projects Section Internal control over major programs: Material weakness(es) identified? Significant deficiency(ies) identified that are not considered to be material weaknesses? Type of auditor's report issued on compliance for major programs: Any audit findings disclosed that are required to be reported in accordance with section .510(a) ofOMB Circular A-133, Section 215.97, Florida Statutes, and Chapter 10.550, Rules of the Auditor General, State of Florida? 0902-1032557 180 Unqualified Yes X No X Yes None reported Yes X No X Yes No X Yes None reported Qualified for the Community Development Block Grant Program (CFDA# 14.218), the Home Investment Partnerships Program (CFDA# 14.239), the State Criminal Alien Assistance Program (CFDA# 16.606), and the State Housing Initiatives Partnership Program (CSFA# 52.901); and Unqualified for all other major programs X Yes No 168 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Identification of major federal programs and state projects: Federal Programs CFDA Number Federal Al!:encvlName of Federal Prol!:ram 97.039 u.s. Department of Housing and Urban Development: Community Development Block Grant Program (CDBG) Home Investment Partnerships Program (HOME) Community Development Block Grant / State's Program (DR!) U.S. Department of Justice: State Criminal Alien Assistance Program (SCAAP) U.S. Department of Transportation: Highway Planning and Construction Federal Transit Cluster U.S. Environmental Protection Agency: Capitalization Grants For Drinking Water State Revolving Funds U.S. Department of Homeland Security: Hazard Mitigation Grant 14.218 14.239 14.228 16.606 20.205 20.500/20.507 66.468 State Projects CSFA Number State Al!:eucvlName of State Proiect 52.010 Florida Department of State and Secretary of State: Public Library Construction Program Florida Housing Finance Corporation: State Housing Initiatives Partnership Program (SHIP) Florida Department of Community Affairs: Local Emergency Management and Mitigation Initiatives 45.020 52.901 Dollar threshold used to distinguish between Type A and Type B programs: . Federal Programs . State Projects $ 711.203 $ 414,787 Auditee qualified as low-risk auditee? Yes X No 0902-1032557 181 168 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Part II-Financial Statement Findings Section This section identifies the significant deficiencies, material weaknesses, fraud, illegal acts, violations of provisions of contracts and grant agreements, and abuse related to the financial statements for which Government Auditing Standards require reporting. Finding 2008-0 Financial Reporting Condition In connection with our audit we noted a financial reporting difference that required an audit adjustment to restate the fiscal year 2008 beginning net assets for the County Water and Sewer enterprise fund and the entity-wide business-type activities by approximately $1.5 million related to planning costs that had been inappropriately capitalized in prior periods. During the 2008 fiscal year end close process management comprehensively evaluated costs capitalized as work in process through fiscal year 2007 and determined that planning costs that could not be reasonably associated with specific assets should not have been capitalized. This misstatement resulted from financial reporting deficiencies related to the capitalization process that had been noted in prior audit reports. The County has multiple departments building and incurring costs that can be capitalized and costs that are operating in nature. As such, it is critical that the County continue to improve financial reporting controls in order to ensure costs are not inappropriately capitalized. Recommendation We recognize the County has put some controls in place around the capitalization of costs and the review of these capitalizations. We recommend that management continue to review and improve its control and monitoring activities related to its capital assets and that such enhancements also involve other county departments that are vested with the responsibility of administering capital assets. Management's Response and Corrective Action Plan Management concurs with this finding and is committed to the further enhancement of its capitalization procedures, particularly as they relate to construction work in process. The County's procedures, put into place as a result of the fiscal year 2007 audit, identified and addressed the issue discussed above for all county departments that administer capital assets. 0902-1032557 182 168 ~7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Part III-Federal Awards and State Projects Findings and Questioned Costs Section This section identifies the audit findings required to be reported by Circular A-133 section .510(a), Section 215.97, Florida Statutes, and Chapter 10.550, Rules of the Auditor General, State of Florida, such as material weaknesses, significant deficiencies, and material instances of noncompliance, including questioned costs, as well as any abuse findings involving federal awards or state projects that are material to a major program. Finding 2008-1 Federal/State Program Information Federal Agency: US Department of Housing and Urban Development (HUD) Home Investment Partnerships Program (HOME) - CFDA No. 14.239 Community Development Block Program (CDBG) - CFDA No. 14.218 State Agency: Florida Housing Finance Corporation State Housing Initiatives Partnership Program (SHIP) - CSFA No. 52.901 Criteria Allowable Costs: Compensation for personnel services rendered in connection with Federal awards must be documented and supported as described in OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments (A-87). Additionally, pursuant to the SHIP Program Manual, administrative costs for the SHIP state program should also be in conformance with A-87. According to A-87, the standards regarding time distribution are in addition to the payroll documentation and require the following: . Charges to Federal awards for salaries and wages, whether treated as direct or indirect costs, will be based on payrolls documented in accordance with the generally accepted practice of the governmental unit and approved by responsible official(s) of the governmental unit. . Where employees are expected to work solely on a single Federal award or cost objective, charges for their salaries and wages will be supported by periodic certifications that the employees worked solely on the program for the period covered by the certification. These certifications will be prepared at least semi-annually and will be signed by the employee or supervisory official having first-hand knowledge of the work performed by the employee. 0902.\032557 183 16 B 17 Collier County, Florida Schedule of Findings and Questioned Costs (continued) . Where employees work on multiple activities or cost objectives, a distribution of their salaries or wages will be supported by personnel activity reports or equivalent documentation which meets the following standards (W1less a statistical system or other substitute system has been approved by the cognizant Federal agency): a) must reflect an after-the-fact distribution of the actual activity of each employee, b) must accoW1t for the total activity for which each employee is compensated, c) must be prepared at least monthly and must coincide with one or more pay periods, and d) must be signed by the employee. e) Budget estimates or other distribution percentages determined before the services are performed do not qualify as support for charges to Federal awards but may be used for interim accounting purposes. Condition/Context We noted that for the majority of fiscal year 2008, the County's documentation supporting payroll allocations for employees that work on multiple grants did not meet federal standards as described in OMB Circular A-87 above. The COW1ty has used a Personnel Activity Report (P AR) to allocate payroll salaries for employees who work on multiple activities. These reports are prepared annually, at the beginning of each fiscal year, based on an estimate of the time the employees are expected to work on a grant. The PAR does not show the total activity for which an employee is compensated and does not require the employee's signature. The COW1ty'S Department of Housing and Human Services (the department responsible for the administration of the HUD grants) initiated a time sheet process in fiscal year 2006 whereby employees in the department indicate the projects (HOME, SHIP, or CDBG) to which their time relates each week. These timesheets are signed by the employees and supervisors and kept in the department for internal control purposes. For the majority of fiscal year 2008, these timesheets were not provided to the COW1ty'S payroll department to adjust the allocation of payroll costs from the estimate as indicated in the annual PAR form to actual time spent. Thus, there is not an "after the fact" accoW1ting based on actual activity. Questioned Costs Total salaries and related costs are summarized as follows: HOME (CFDA # 14.239) CDBG (CFDA # 14.218) SHIP (CSFA # 52.901) $ 75,066 $ 373,204 $ 220,576 0902.1032557 184 168 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Cause/Effect The PARs and timesheets used do not meet the requirements ofOMB Circular A-87 with respect to the documentation supporting the allocation of salaries and related costs for the majority of fiscal year 2008. The payroll charged to a grant was based on the PAR, or budgeted amount, and there was no process in place to compare the PAR percentage used by the payroll department to allocate costs during the majority of the year to the actual time incurred by the employee based on the timesheets. Additionally, PAR reports do not include the employee's signature and are completed annually; however, for employees who work solely on one grant, certification forms are required to be completed at least semi-annually. Recommendation We recommend that the County continue to use the timesheet process implemented during fiscal year 2006 whereby the employees and a supervisor sign each timesheet. In addition, the County should implement a process to provide the timesheets to the payroll department on a periodic basis to match the related payroll allocated to each grant (as based on the PAR), to the actual time spent working on the federal/state grant based on the after-the-fact timesheet, and any adjustments necessary to true-up the estimated payroll charged to the grant (based on the PAR) to the actual amount (based on the time sheets) should be made. Alternatively, the payroll department could charge payroll costs to the grants based on actual timesheets submitted weekly as opposed to using the budgeted PAR percentage as the basis for allocating costs each pay period. PAR reports should be signed by the employee and completed at least semi-annually for those employees who work solely on one grant. Views of Responsible Officials and Planned Corrective Action This finding has been resolved effective July I, 2008. All grant staff are required to complete bi- weekly time sheets indicating the amount of hours spent on each grant. This timesheet is signed by the employee and the employee's supervisor. Journal entries are then made by fiscal staff to charge actual time and effort worked to the appropriate grant. In an effort to mitigate this finding even further, effective January 1,2009, the Human Resources department will process bi-weekly time and effect entries for all Housing and Human Services grant staff. Staff will continue to complete their bi-weekly timesheets. The timesheets will be sent to Human Resources to enter the actual time into SAP prior to the payroll actually posting to SAP. This will allow for actual time spent to be charged directly to the appropriate grant in SAP, thereby eliminating the need to process journal entries at a later date. 0902-1032557 185 16 B "7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Finding 2008-2 Federal Program Information U.S. Department of Justice State Criminal Alien Assistance Program (SCAAP) -- CFDA No. 16.606 Criteria Reporting: The County applied for the fiscal year 2007 SCAAP grant and received the award funds during fiscal year 2008. The fiscal year 2007 SCAAP reporting period is from July 1,2005 through June 30, 2006. Applicants provide correctional officer staffing and salary costs, the total of all inmate days, and details about eligible inmates housed in their correctional facilities during this 12-month reporting period. Using financial data supplied on the application, including each applicant's annual correctional officer salary costs, the award amount is determined pursuant to an established formula. The "FY 2007 SCAAP Guidelines" indicates the following with respect to the "Correctional Officer Salary Calculation:" "Salary information reported in the SCAAP application must reflect the total salaries and wages paid to full- and part-time correctional officers and others who meet the SCAAP defmition. The reported sum should total the jurisdiction's actual salary expenditures for the reporting period, not an estimate or average. Correctional officer salary costs may include premium pay for specialized service, shift differential pay, and fixed-pay increases for time in service. It may also include overtime required by negotiated contract, statute, or regulation such as union agreements, contractual obligations, and required post staffing minimums." In the "FY 2005 SCAAP Guidelines," the last sentence above made reference to benefits and stated that correctional officer salary costs "may also include employee benefits and overtime required by negotiated contract, statute, or regulation (e.g., union agreements, contractual obligations, required post staffing minimums, etc). Office of Management and Budget (OMB) Circular A-87 (www.whitehouse.gov/omb/circulars/a087/toc.htm!) provides general guidance on how benefits are defined for units of goverrunent." However, the FY 2006 and FY 2007 SCAAP Guidelines omitted this reference and do not provide any mention of benefits being a qualifying officer salary cost. As noted in our prior year finding number 2007-07 in the accompanying "Schedule of Prior Findings," we contacted the Department of Justice (DOJ) in the prior year for clarification based on the salary definition in the FY 2006 SCAAP award and were informed that "only actual salary costs, regular salary or overtime required by either contractual agreement or written policy, were allowable costs for the FY 2006 SCAAP applications." There was no change in the salary definition from the FY 2006 SCAAP award to the FY 2007 SCAAP award as noted above. 0902.1032557 186 16 8 ~7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Condition/Context In addition to overtime which appears to be allowable based on the information stated above, the County included wage benefits (i.e. incentives, training costs, retirement, group life and health insurance, and workers compensation) totaling $6.5 million in the calculation of total correctional salaries reported in the SCAAP grant application for the FY 2007 SCAAP grant. Also, the number of certified correctional officers employed during the reporting period reported in the application of 321 was overstated by 65 due to vacant positions being erroneously included in the amount submitted in the application. Questioned Costs Undeterminable Cause We were informed by representatives of the Collier County Sheriff s Office (Sheriff) that in connection with their FY 2005 SCAAP grant application they verbally communicated with the head of SCAAP in Washington D.C. who stated that benefits were an allowable salary cost, and that the rules had been recently amended to provide for the inclusion of overtime and benefits which were previously not allowable. Additionally, the Sheriff provided documentation indicating that beginning with the FY 2005 SCAAP grant, the Sheriff began including allowed overtime as well as benefits and they so informed the DOJ via an electronic submission of an explanation for the increase in salary costs from the prior year's application which exceeded 15%. The application for the FY 2005 SCAAP grant was accepted by the DOl There is no documentation in the SCAAP guidelines and related materials of the change in rules as described with respect to the FY 2006 SCAAP grant. Effect The award amount received for the FY 2007 SCAAP grant would have been impacted by the amount of benefits included in the salary cost total reported on the grant application. Recommendation We understand from the Sheriff's personnel that benefits were appropriately excluded from the FY 2008 SCAAP award application. In the future, we recommend that the Sheriff review program guidelines and contact the grantor agency if reporting criteria are not clearly stated or if clarification is needed in interpreting information contained in the program guidelines. Written documentation from the grantor agency should be retained to support any such correspondence. Additionally, a thorough review of future applications should be made in order to detect potential errors such as with respect to the number of correctional officer positions reported as noted above. 0902-1032557 187 168 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Views of Responsible Officials and Planned Corrective Action As stated in the recommendation, the calculation was changed for the FY2008 application. We concur with this recommendation to contact the grantor agency in writing, if reporting criteria are not clearly stated or if clarification is needed in interpreting information contained in the prograJU guidelines. We do believe, having dealt with this grant for many years, that there have been years in which the criteria for calculation could be interpreted differently by different parties. Documentation has not always been clear in establishing guidelines. Finding 2008-3 Federal Program Information Federal Agency/PrograJU: U.S. Department of Housing and Urban Development (HUD): Community Development Block Grant / State's PrograJU (DRI) - CFDA No. 14.228 U.S. Department of Transportation: Highway Planning and Construction Federal Transit Cluster - CFDA No. 20.500 / 20.507 Criteria Procurement, Suspension and Debarment: Non-Federal entities are prohibited from contracting with or making subawards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. All nonprocurement transactions (i.e., subawards to subrecipients), irrespective of award aJUount, are considered covered transactions. When a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended or debarred or otherwise excluded. This verification may be accomplished by checking the Excluded Parties List System (EPLS) maintained by the General Services Administration (GSA), collecting a certification from the entity, or adding a clause or condition to the covered transaction with that entity. Condition/Context Although the. County indicated that its practice is to check the EPLS system, no documentation evidencing that it had checked the EPLS was maintained, and a certification from the entity was not collected or clause or condition included in the agreements, as applicable, for certain sample transactions selected for testing. Questioned Costs N/A 0902-1032557 188 16a 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Cause/Effect Intemal controls with respect to suspension and debarment were not operating effectively as no documentation was maintained indicating that the EPLS was checked for the selected contract vendors or subrecipients, as applicable. Additionally, there was no evidence that the County had obtained a certification from the entity or added a clause or condition to the contract with the entity, as applicable. Therefore, we could not verifY whether the County met its requirement to verifY that the entities were not suspended or debarred or otherwise excluded. Recommendation The County should perform the required verification by checking the EPLS (and documenting evidence of the verification, when it was performed and by whom), collecting a certification from the entity, or adding a clause or condition to the contract with that entity in accordance with the Federal requirements. Views of Responsible Officials and Planned Corrective Action Management concurs with this finding. While the Department of Housing and Human Services (HHS) has always checked vendors against the EPLS listing; this check did not include non-profit subrecipients. As of December 2008, HHS now requires current audit reports and debarment certification letters for all subrecipients as part of the grant application submission process. Once awards are made, the assigned Grant Coordinator is responsible for checking all subrecipients, vendors and contractors against the EPLS listing. Screen prints of the EPLS listing are made to prove verification and are included in the file. Debarment and audit reports have also been included in the Master File Checklist which is included in the file folder and reviewed by the Grants Manager. The Transportation Division has started a new procedure during FY09 where all grant related purchase orders will be approved by the Grants Coordinator. At the time of review for approval, the Grants Coordinator performs verification that the vendor has not been suspended or debarred or otherwise excluded at the EPLS website. The verification is printed and maintained in the grant procurement file. In addition, current procedures include federal clause language and a written certification for all federal transit grant procurements over $50,000. Other steps are taken by the Purchasing Department at the time of advertisement of bids and requests for proposals that include review of each project to determine if grant funding is involved and whether there are specific compliance issues related to debarment. Forms are provided to vendors requiring they certifY they are not on the Excluded Parties List. Furthermore, departments managing grants have been provided a link on the Purchasing Department website to the EPLS website so they can complete their own verification. 0902.\032557 189 168 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Finding 2008-4 Federal Program Information U.S. Environmental Protection Agency Capitalization Grants For Drinking Water State Revolving Funds (SRF) - CFDA No. 66.468 Criteria Allowable Costs: Effective internal controls over the approval of costs charged to the federal program are required to be in place. Condition/Context We reviewed all of the invoices supporting the loan expenditures reported and noted two invoices for consulting services dated in August 2008 totaling $12,942 included in the August 28, 2008 disbursement request that had not been reviewed and approved by the related Project Manager prior to seeking reimbursement under the loan prograJU. We did not identify any discrepancies or exceptions in our compliance testing. Questioned Costs N/A Cause/Effect The invoices had not yet been entered into the general ledger system or paid at the time that they were submitted for reimbursement. Per review of the invoice, we noted that the charges related to allowable costs under the terms of the loan program. However, a control deficiency exists as there was no evidence of review and approval of the invoices for allowability prior to being charged to the loan prograJU. Recommendation We recommend that all invoices be properly reviewed and approved to ensure that they are allowable costs prior to being charged to the loan prograJU. 0902~1032SS7 190 168 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Views of Responsible Officials and Planned Corrective Action Public Utilities initiated a procedure for grants in December 2008 that now includes adding the Accounting Technician's name to the SRF transmittal sheet. The Accounting Technician verifies whether all the invoices are properly approved and are paid. After this approval, it goes to the Project Manager, Director and the Administrator for approval of the disbursement request. Finding 2008-5 State Program Information Florida Housing Finance Corporation (the Corporation) State Housing Initiatives Partnership Program (SHIP) CSF A No. 52.901 Criteria Reporting: . In accordance with Section 420.9075(10), Florida Statutes, each county or eligible municipality shall submit to the Corporation by September 15 of each year a report of its affordable housing programs and accomplishments through June 30, immediately preceding submittal of the report. . Annual reports for the Closeout Fiscal Year (2005/2006), Interim Fiscal Year 2 (2006/2007), and Interim Fiscal year 3 (2007/2008) (the Annual Report) must be included in the submission to the Corporation. . The local SHIP administrator's tracking system and annual reports must exactly match the information recorded in the local city or county's general ledger. . SHIP administrators, therefore, are required to regularly reconcile their tracking system with the local finance department's general ledger. They should meet with the director of their finance department to create a process that will ensure compliance with the single audit act. Condition/Context The financial information included in the submitted Annual Report was not reconciled to the County's general ledger. Accordingly, we were unable to validate the amount of expenditures and program income reported in the Annual Report. 0902.J032557 191 16B 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Questioned Costs Unknown Cause/Effect The financial information submitted in the annual statutory reports did not agree to and was not reco)lciled with the general ledger. This could result in incorrect and/or inconsistent information between the reports filed and the underlying financial records and indicates that the County may not be in compliance with the provisions of the SHIP Program Manual requiring that amounts reported in the Annual Report match the amounts reported in the general ledger. Internal controls with respect to reporting were not operating effectively. Recommendation The County should implement procedures that require that the statutory reports be reconciled to the general ledger and reviewed and approved by finance department staff prior to being filed with the State. Views of Responsible Officials and Planned Corrective Action The HHS staff performs a reconciliation of SHIP transactions monthly to ensure that the Annual SHIP report tracks to the SHIP annual report. This procedure was implemented after the last audit. The SHIP grant support specialist runs a report at the end of each month and reconciles those transactions to the activity in the SHIP spreadsheet. These reports are maintained throughout the year and are expected to greatly improve staffs ability to reconcile with the general ledger when preparing the SHIP Annual Report. The Department of Housing and Human Services recognizes the importance of reconciling statutory reports, internal staff reports, and the general ledger. Procedures were implemented following the FY07 audit. While these procedures greatly improved the accuracy and accountability of the statutory and internal staff reports, they did not account for the point-in- time nature of the statutory reports. To effectively control for, and document, the complete reconciliation of the statutory reports and general ledger, the Department of Housing and Human Services will produce a "screen shot" from within the general ledger software (SAP) to be included with the statutory report. The purpose of this activity is to document the status of funds during the reporting timeframe. Prior to submitting statutory reports, the Department of Housing and Human Services will provide a copy of the report to the Clerk of Courts Finance Department for review. Approval of the statutory report lies with the Board of County Commissioners. 0902-1032557 192 16 B "7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Finding 2008-6 Federal Program Information U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant / State's Program (DRI) CFDA No. 14.228 Criteria Reporting: Effective internal controls over the review of reports required to be submitted to the grantor agency are required to be in place. Condition/Context This federal grant is passed through to the County from the State of Florida, Department of Community Affairs (the Department). The grant agreement between the Department and the County sets forth various reporting requirements. We noted that the County completed the required reports, as applicable, during fiscal year 2008, and we did not note any discrepancies. However, there was no evidence that a review as to accuracy and completeness took place for certain reports submitted to the Department (i.e. Contractual Obligation and MBE Report, Projection of Contract Payments Form and Disaster Quarterly Status Report). Questioned Costs N/A Cause/Effect Effective supervisory review controls were not in place. Possible errors or omissions in reports could go undetected if a formal review is not conducted and documented. Recommendation The County should implement procedures whereby review by someone other than the preparer is obtained to help ensure completeness and accuracy of the reports submitted to the Department. Such reviews and approvals should be documented to evidence that the review took place. 0902.1032557 193 168 7 Collier County, Florida Schedule of Findings and Questioned Costs (continued) Views of Responsible Officials and Planned Corrective Action The Department of Housing and Human Services has implemented procedures to ensure all reports are reviewed for accuracy prior to submission to the Department of Community Affairs. Once prepared, reports are reviewed for errors and/or omissions by the Housing Manager. Once approved as accurate, the Housing Manager signs the report to indicate completed review. Copies of signed reports are maintained by staff of the Department of Housing and Human Services. 0902-1032557 194 168 7 Collier County, Florida Schedule of Prior Audit Findings For the Year Ended September 30, 2008 A. The current status of findings reported for the years ended September 30, 2007 and 2006 related to the County's basic financial statements is as follows: Finding 2007-01 Fixed Asset Capitalization and Depredation Condition In performing the fiscal 2007 audit of fixed assets, we identified certain differences resulting in adjustments to the County's basic financial statements. These differences included a prior period restatement to expense amounts incorrectly capitalized, and reclassifications of amounts improperly transferred to and from construction-in-progress. It Recommendation The County should revise its construction and fixed assets accounting processes and procedures to include: . Review of contract terms for significant projects to determine proper classification of project costs as capital assets or maintenance expense . Expanded definition of capital assets . Enhanced criteria for transfer of projects from construction-in-progress to fixed assets . Periodic reconciliations of construction-in-progress costs to determine the proper and timely capitalization of project costs In addition, we recommend that the County utilize a fixed asset software program to accumulate construction-in-progress costs. Much of the process involved in reconciling capital construction costs is labor intensive and could be better automated. These expenditures should be reconciled during the year rather than performing a comprehensive review at the end of the fiscal year. This would accelerate this portion of the financial statement close process and reduce the risk of manual errors. 0902.1032557 195 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Management Response and Corrective Action Plan The Finance and Accounting Department concurs that all contracts need stringent initial review to ensure proper expenditure classification. The initial review of contracts will be taken up as part of the Board of County Commissioners' agenda review. Criteria for transfer of projects from construction in progress to depreciable assets will not be purely quantitative for future fiscal years. Increased reliance will be placed upon County departments and project managers for information relating to capital asset in service dates. Reconcilement of construction in progress costs are now occurring on a monthly basis. The County is currently working on a project management system that will be fully integrated with the County's existing SAP database. Construction in progress status information will be captured within that project management system and will be followed with a confirmation process to ensure capital assets are captured appropriately and efficiently. Current Status Fiscal year 2008 capitalizations from work in process were based upon communications with various County Departments. Critical analysis of the work in process balances identified planning costs that had been capitalized and would have been more appropriately expensed (See Finding 2008-0). Work on the County's new project management system is ongoing and will benefit future reporting periods. Finding 2007-02 Accounting for Impact Fee Deferrals Condition During fiscal 2007 the Clerk's internal audit department performed a review of the County's public records. This review identified approximately $5.6 million in impact fee deferrals that had not been recorded on the County's books. This balance was recorded as a prior period restatement to increase net assets in the government-wide financial statements and water and sewer fund. Recommendation The County should review and revise its process for identifYing impact fee deferrals to ensure that all contracts are recorded. 0902-1032557 196 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Management Response and Corrective Action Plan Moving forward, a standard process will be instituted to ensure that impact fee deferrals are communicated by the County to Clerk's Finance. Once both an impact fee deferral agreement has been recorded in Official Records and the transaction has been posted to the CD Plus system in Community Development Services, the County will provide notification to the Finance Department to record the deferral in SAP. In addition, on a quarterly basis Clerk's Finance will reconcile impact fee deferrals recorded in SAP against the County's list of deferrals to validate that all deferrals have been recorded. Current Status Impact fee deferrals are properly recorded as of September 30, 2008. Finding 2007-03 Accounting for Nonexchange Revenue Condition In 2007 and prior years, the County has recorded funds received for the Emergency 911 Wireless Tax as deferred revenue. The criteria for revenue recognition pursuant to GASB 33 related to this tax had been met. Recommendation The County should review the supporting documentation for all significant nonexchange revenue streams to determine when the revenue recognition criteria in GASB 33 have been met. Management Response and Corrective Action Plan We have reviewed all non-exchange revenue transactions of which we are aware to determine that the recognition criteria of GASB 33 has been met. Current Status The Emergency 911 Wireless Tax is not recorded as deferred as of September 30, 2008. 0902-1032557 197 169 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2007-04 Accounting for State Housing Initiatives Partnership (SHIP) Deferred Impact Fee Receivahles Condition During our audit of impact fee deferrals, we noted that the County recorded notes receivable of approximately $2.8 million which represented SHIP-related deferred impact fee credit agreements entered into in prior years. Under the County's Consolidated Impact Fee Ordinance (2001-13), the SHIP deferral program allows for the waiver of the impact fee revenue after 15 years unless an agreement is defaulted. In the past, the County has not recorded a reserve for SHIP notes that are not expected to be collected. Recommendation The County should establish and implement a policy for reserving impact fee amounts that are not expected to be collected. Management Response and Corrective Action Plan We agree that the asset needs to be recorded at net realizable value and will work with the department to establish an appropriate allowance for financial statement reporting purposes. Current Status SHIP related deferred impact fee agreements are not reported as receivables in the financial statements as of September 30, 2008. The following fmding was reported by the County's prior auditor for the year ended September 30, 2006. Finding 2006-1 Condition The County had historically recorded impact fee revenues as unearned revenue until the County had met all the restrictions in the enabling legislation related to the fee. Also, the County has not recorded developer donated properties received in lieu of impact fees in previous years. 0902-1032557 198 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Current Status Corrective action was taken. Currently, impact fee credit ledgers are supplied by the Community Development and Envirorunental Services Department at the end of the fiscal year. These ledgers map to Developer Contribution Agreements and list value received, or to be received, in retum for impact fee credits, as well as outstanding impact fee credit balances by Developer Contribution Agreement (DCA). Rights of way, easements and land are recorded as provided for in the DCA and construction improvements are recorded as accounts receivable until completion. Capital assets related to impact fee credit balances are current and booked through September 30,2008. B. The current status of findings reported for the years ended September 30, 2007 and 2006 related to major federal programs and state projects is as follows: Finding 2007-05 Federal Program Information U.S. Department of Transportation Highway Planning and Construction CFDA Number: 20.205 Condition/Context The same individual is responsible for both completing and approving the reimbursement requests. The grant coordinator prepares the reimbursement requests and submits them to the grantor agency for reimbursement. However, there is no review of the reimbursement requests by someone other than the preparer for completeness and accuracy. Recommendation The County should ensure review and authorization by someone other than the preparer is obtained in order to properly segregate the duties of requesting and approving reimbursement requests, and to help ensure completeness and accuracy of the requests. Such reviews and approvals should be documented to evidence that the review took place. Planned Corrective Action The following actions will be implemented. 0902~1032"7 199 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) All grant reimbursement requests will be reviewed by the appropriate Official(s). For all LAP funded highway projects, the Grants Coordinator will prepare the reimbursement request. The Operations Manager will review and approve the request prior to submission to the grantor and Finance. The Operations Manager's review will be documented to provide an audit trail to demonstrate segregation of duties. For all grants other than LAP, invoices/reimbursement requests will be developed and/or approved by the appropriate project manager and forwarded to the Grants Coordinator for review, approval and processing, The Grants Coordinator will provide Finance a copy of the grant invoices/reimbursement requests with all reconciliation documentation attached the same day the request is submitted to the grantor. Payments from the grantor will continue to be received by the Finance Department. Current Status The Grants Coordinator ensures all LAP reimbursement requests have a documented review by the Operation's Manager. In absence of the Operation Manager, the Division Administrator serves as backup. The reimbursement request process identified in the corrective action plan was put into place late 2007 and continues to be followed. Finding 2007-06 State Program Information Florida Department of Environmental Protection Statewide Surface Water Restoration and Wastewater Projects CFSA Number: 37.039 Condition/Context The project's grant agreement required that a final report be submitted to the South Florida Water Management District (the "District," pass though entity) by August 1, 2007 to provide a final summary of the project. The final report to the grantor agency indicated "Scheduled Value" for the deliverables totaling $16.5 million. The County was not able to provide support for or reconcile this total to the expcnditures for the project as recorded in the general ledger system. However, we were able to agree the District's cost share in the final report to the grant agreement and we noted that the expenditures in the general ledger system and in the final report werc significantly higher than the District's cost share under the grant agreement. 0902.1032557 200 16B 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Recommendation The County should implement procedures to ensure that reports are completed properly and that adequate supporting documentation is maintained. Additionally, a more organized/systematic approach should be taken to better identify specific project expenditures to be wholly or partially reimbursed by a grantor agency vs. other general project expenditures. Planned Corrective Action At the completion of the project (actually four different projects combined under CFSA Number: 37.039), staff recorded that the incurred costs were equal to the original costs projected in the grant. In fact, the actual costs incurred were greater than anticipated in the grant. As a result, since actual costs exceeded the costs projected in the grant, staff felt that this satisfied the grant agreement. F or the current year and going forward, the Public Utilities Engineering Department Grant Coordinator will write and submit all interim and final project reports to the grantor, with guidance on the exact project status from the respective project manager. The Coordinator will maintain all project documents for each grant. Invoices and payment receipts for grant reimbursements are issued by the Utility Billing and Customer Service section of Public Utilities. Finally, an Excel spreadsheet will be created to track and identify expenditures associated with purchase order numbers by grant task. Current Status Public Utilities Engineering Department Grant Coordinator wrote and submitted all project reports to the grantor. The Coordinator has maintained all project documents for each grant. The Coordinator worked with the Utility Billing and Customer Service section of Public Utilities to invoice for grant reimbursements. An Excel spreadsheet was created and used to track and identify expenditures associated with purchase order numbers by grant task. Finding 2007-07 Federal Program Information U.S. Department of Justice State Criminal Alien Assistance Program (SCAAP) CFDA Number: 16.606 0902-1032551 201 168'7 Collier County, Florida Schedule of Prior Audit Findings (continued) Condition/Context In addition to overtime which appears to be allowable, the County included wage benefits (i.e. incentives, training costs, retirement, group life and health insurance, and workers compensation) totaling $5.2 million in the calculation of total correctional salaries reported in the SCAAP grant application for the FY 2006 SCAAP grant. Recommendation The Sheriff should review program guidelines and contact the grantor agency if reporting criteria are not clearly stated or if clarification is needed in interpreting information contained in the program guidelines. Written documentation from the grantor agency should be retained to support any such correspondence. Views of Responsible Officials and Planned Corrective Action The Collier County Sheriffs Office (CCSO) concurs with this recommendation to contact the grantor agency in writing, as is CCSO's practice, if reporting criteria are not clearly stated or if clarification is needed in interpreting information contained in the program guidelines. Written documentation from the grantor agency will be retained, as CCSO normally does, to support any such correspondence. The Collier County Sheriffs Office has received SCAAP awards every year since 1997. SCAAP guidelines are followed regarding all application submission requirements and eligible and ineligible application inclusions. Questions arise when SCAAP Guidelines and SCAAP online application forms have used different verbiage. The Bureau of Justice Assistance' Grant Management System (GMS) has a "SCAAP HELP" link in its SCAAP application site that is available for applicant clarification or to resolve conflicting statements. SCAAP HELP refers grantees directly to the applicable year's State Criminal Alien Assistance Program Guideline for proper direction in resolving questionable grant rules to follow for or in the grant application. The SCAAP Guidelines clearly state if a cost is eligible or ineligible. For example the FY 2006 SCAAP Guidelines clearly indicate in the "Correctional Officer Definition" who does and does not qualify for inclusion in the officer count. The "FY 2006 SCAAP Guidelines" with respect to the "Correctional Officer Salary Calculation" is included in the audit Criteria section above. There is no reference to benefits not being eligible for inclusion in the "actual salarv expenditures" for the application reporting period. The 2006 SCAAP Guidelines are silent about benefits and management believes that it was reasonable to include them in the calculation. We do not believe it is logical for benefits to be an allowable cost for only one year (FY2005) and then to revert back to years prior to 2005. 0902~I0325S'7 202 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) When comparing the above referenced SCAAP 2006 Guidelines Correctional Officer Salary Calculation section to the SCAAP 2005 Guidelines Correctional Officer Salary Calculation section, commencing in 2005, benefits are allowable inclusions in the correctional officer salary calculation. No SCAAP Guideline after 2005 states that benefits are excluded. The CCSO maintains DOJIBJA did not exclude benefits in SCAAP Guidelines after 2005 and that SCAAP 2005 Guidelines supersede 2002 SCAAP Frequently Asked Questions about the eligibility ofthe inclusion of benefits in the SCAAP 2006 corrections officer salary calculation. FY 2005 SCAAP Guidelines indicates the following with respect to the "Correctional Officer Salary Calculation:" "Salary information reported in the SCAAP application must reflect the total salaries and wages paid to full- and part-time correctional officers and others who meet the SCAAP defmition. The reported sum should total the jurisdiction's actual salary expenditures for the applicable reporting period, not a projection, estimate, or average. Correctional officer salary costs may include premium pay for specialized service (e.g., bilingual officers), shift differential pay, and fixed-pay increases for time in service. It mav also include emplovee benefits and overtime required by negotiated contract, statute, or regulation (e.g., union agreements, contractual obligations, required post staffing minimums, etc). Office of Management and Budget (OMB) Circular A-87 (www.whitehouse.gov/omb/ circulars/a087/toc.html) provides general guidance on how benefits are defined for units of government." To correct any possible questionable DOJ/BJA verbiage in the future, however, management will request written clarification, as it normally does, from the DOJIBJA when there is an unclear SCAAP directive, contradiction, or what appears to be an omission in SCAAP Guidelines and not depend on SCAAP Guidelines to be complete. Nonetheless, there is a duty on the part of the grantor agency (DOJ/BJA) to explicitly state and include specific language in the SCAAP Guidelines each year about what costs are eligible and ineligible for application content. Suppressing words in SCAAP Guidelines by DOJIBJA does not indicate benefit eligibility exclusion. It should also be noted that grantees and auditors are not privy to the numbers DOJIBJA uses in the formula to calculate and determine SCAAP awards which are only partial reimbursement for the costs associated with the control and custody of criminal illegal aliens. Grantees must interpret grantor developed applications that may omit important application sections that would offer both the grantor and the grantee with application field options to indicate what is in compliance with grantor guidelines (e.g., a separate field for wages, a separate field for fringe benefits, a separate field for overtime). Also, there is the concept of fixed compensation that is not addressed as eligible or ineligible by DOJIBJA in their SCAAP Guidelines, and would be applicable to grantees nationwide since fixed compensation includes all benefits. This would mean that DOJIBJA would be obligated, unless explicitly stated about what would be ineligible, to include wages, fringe benefits, and overtime in actual salary 0902.1032557 203 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) expenditures. Management believes the intent of the SCAAP 2005 Guidelines was there to continue to permit the inclusion of benefits in the correctional officer salary calculation since DOJIBJA did not state otherwise in writing. Current Status See current year finding 2008-2. Finding 2007-08 Federal/State Program Information Schedule of Expenditures of Federal Awards and State Financial Assistance Projects Condition/Context The Schedule of Expenditures of Federal Awards and State Financial Assistance Projects (the Schedule) provides total federal and state financial assistance project awards expended for each individual federal and state program. Various revisions were required from the original Schedule to the final Schedule due to errors and/or omissions that were identified by the County throughout the reconciliation process which extended for several months or through inquiries we posed in relation to specific grants or variances from prior year amounts. We were also notified of a communication the County recently received from a grantor agency indicating that certain programs were not reported in the Schedule in prior years. Recommendation The County should implement additional procedures and internal controls to ensure the information used to develop the Schedule is accurate and complete and submitted on a timely basis. Planned Corrective Action The County will review its current policies, processes and procedures. Additional procedures and internal controls will be developed and implemented to monitor the information used to develop the Schedule for grants and aid programs. A major consideration will be a central coordination point for the processing and control of reporting requirements. 0902.]032557 204 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Current Status The County has developed a training curriculum to both elevate the importance of and to provide instruction about proper grant management. Participation in these courses has been supported by upper management and employees involved in grants are encouraged to attend. Further, a Grant Manual was developed and issued in October 2007 and Grant Coordination Policy updates have been made to provide additional instruction. The County Manager has initiated a new program called Expect Compliance at Every Level (XCEL), which is a self assessment tool designed to allow mangers to formally assess and manage business risk, including internal control structures and operations. All areas of county operations will take part in this initiative; however, the initial focus is financial processes, including grants. Regular reporting to upper management is required, resulting in increased quality control and accountability. Additionally, an XCEL review will be performed specifically to determine an improved process for development of the Schedule, seeking potential departmental and centralized controls to avoid this issue in the future. The Grants Office will be responsible for accomplishing this analysis in coordination with XCEL team experts by August 2009 and recommendations will be made to the County Manager for implementation. Long term, project management enhancements to the County's SAP system are expected to streamline the process and provide improved accuracy of information. Finding 2007-09 Federal Program Information U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) CFDA No. 14.239 Condition/Context While the County has a broad standard of monitoring subrecipients, outlined in the One-Year Action Plan, they do not have detailed policies and procedures in place to carry out such monitoring. We selected two of the three subrecipients (Big Cypress, Inc. and Collier County Housing Authority-CCHA) to which HOME funds were disbursed during the fiscal year. At the time we performed our testing, we noted Collier County had not obtained or reviewed the audit reports for either subrecipient during the year. County staff subsequently obtained the audit reports. We also noted that there was no evidence of the monitoring (phone, desk or onsite reviews) as described by the One-Year Action Plan, approved by HUD. 0902-)032551 205 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Recommendation We recommend that management document and implement the policies and procedures required to properly monitor subrecipients, and that management keep records to evidence such monitoring. Planned Corrective Action Staff performs extensive desk and phone monitoring of all subrecipients. Desk monitoring occurs during the receipt, analysis and processing of each payment request and phone monitoring occurs on an ongoing basis. In addition, subrecipients provide a monthly status report on projects which is a type of monitoring. Annual audits are requested from each subrecipient and those noted in the finding have been received and placed in their files. Management will, however, document and implement more detailed policies and procedures regarding monitoring and ensure that accurate records are kept as evidence of project monitoring. Details should include dates of phone and desk monitoring, items covered and any follow-up needed. Current Status New desk monitoring policies and procedures have been implemented in FY2008. A desk monitoring form has been designed and grant coordinators are now monitoring their subrecipients on a regular basis. Desk monitorings are reported monthly to the HHS Director via the Grant Section's monthly report. The Grant Operations Manager ensures compliance by quarterly sample testing of active files. Feedback is given to the grant coordinators on the quality, quantity and subject matter of the monitoring. Testing is conducted to ensure all active files are reviewed by the Grants Operations Manager at least once during the year. To ensure audit reports are received and reviewed annually, the Grants Section has implemented Standard Operating Procedure #1-116 which outlines the process for requesting subrecipient audit reports. The reports are now requested annually in the December time frame, to be received no later than December 3151 of each calendar year and reviewed by the assigned grant coordinator by January 30th. A report is then forwarded to both the HHS Director and the Grants Operations Manager by the Operations Coordinator. Request date has been added to the master calendar. Current audit reports and debarment certification letters are now also required for new subrecipients as part of the grant application submission process. Assigned grant coordinators are responsible for checking EPLS for all subrecipients, vendors and contractors associated with any funded activity. 0902-1032557 206 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2007-10 Federal Program Information U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) CFDA No. 14.239 Condition/Context During our testing of the HOME grant and review of the participants' files that were selected for eligibility testing, we noted that one participant to whom HOME funds were provided during the year was assigned an incorrect file number and was actually a participant for the CDBG. Recommendation We recommend that management review monitoring controls to ensure that participants are charged to the correct program and that any errors are identified and corrected. Planned Corrective Action 1) A journal entry will be processed to post the expenditure to the proper fund account. 2) Controls over data entry will be reviewed, and if necessary, revised. Current Status This finding has been resolved as each fiscal staff member responsible for signing off on expenditures has been given a list of all account expenditures codes for HOME and CDBG and has been instructed to compare the account string on the request for payment, to the account string on the master account list. They have also been instructed to place a check mark or initials next to the account string on the request for payment to ensure that it has been verified. 0902.\032557 207 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2007-11 Federal/State Program Information Federal Agency: US Department of Housing and Urban Development (HUD) Home Investment Partnerships Program (HOME) - CFDA No. 14.239 Community Development Block Program (CDBG) - CFDA No. 14.218 State Agency: Florida Housing Finance Corporation State Housing Initiatives Partnership Program (SHIP) - CSF A No. 52.901 Condition/Context We noted that the County's documentation supporting payroll allocations for employees that work on multiple grants did not meet federal standards as described in OMB Circular A-87. The County uses a Personnel Activity Report (PAR) to allocate payroll salaries for employees who work on multiple activities. These reports are prepared annually, at the beginning of each fiscal year, based on an estimate of the time the employees are expected to work on a grant. The PAR does not show the total activity for which an employee is compensated and does not require the employee's signature. The County's Department of Housing and Human Services (the department responsible for the administration of the HIm grants) initiated a timesheet process in FY 2006 whereby employees in the department indicate the projects (HOME, SHIP, or CDBG) to which their time relates each week. These timesheets are signed by the employees and supervisors and kept in the department for internal control purposes. These timesheets are not provided to the County's payroll department to adjust the allocation of payroll costs from the estimate as indicated in the annual PAR form to actual time spent. Thus, there is not an "after the fact" accounting based on actual activity . Also, we noted a salaried employee in our sample for the CDBG program whose payroll is allocated 100% to the grant; however, semi-annual certifications were not completed as described above. 0902.1032557 208 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Recommendation We recommend that the County continue to use the timesheet process implemented during fiscal year 2006 whereby the employees and a supervisor sign each time sheet. In addition, the County should implement a process to provide the timesheets to the payroll department on a periodic basis to match the related payroll allocated to each grant (as based on the PAR), to the actual time spent working on the federal/state grant based on the after-the-fact timesheet, and any adjustments necessary to true-up the estimated payroll charged to the grant (based on the PAR) to the actual amount (based on the time sheets) should be made. Alternatively, the payroll department could charge payroll costs to the grants based on actual timesheets submitted weekly as opposed to using the budgeted PAR percentage as the basis for allocating costs each pay period. PAR reports should be signed by the employee and completed at least semi-annually for those employees who work solely on one grant. Planned Corrective Action I) Housing and Human Services Department will work with Human Resources Payroll staff regarding the SAP module for time tracking to develop a process that will enable us to charge the actual time incurred by the employee (after the fact) to a grant versus projected budgeted allocation based on the PAR. 2) Housing and Human Services staff will continue utilizing the time sheet documentation process developed in FY 2006. 3) Management will review the timesheets quarterly and compare them against cost allocations to make adjustments accordingly. 4) The PAR forms will be revised to accommodate employee's signature. 5) Departmental policies and procedures will be revised to reflect changes. Current Status See current year finding 2008-1. 0902-1032557 209 168 ., Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2007-12 Federal Program Information U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) CFDA No. 14.239 Condition/Context The HOME Match Report was not submitted for fiscal year 2007. The County was not aware that this report was required, and did not meet any of the exemption criteria. In addition, the records used to track the HOME match contributions are not in accordance with 24 CFR 92.504. The tracking spreadsheet utilized by the County shows the matching contributions by program but does not indicate the exact amount that was contributed. There is no clear indication in the spreadsheet as to the date the contribution was made to the program and we were unable to validate the amount contributed from the spreadsheet to the general ledger as there are no index numbers or dates in the spreadsheet. In addition, the spreadsheet is not reviewed to ensure compliance with the matching requirements. Upon drawdown of entitlements the County is required to input the match contributed to the project to HUD' s Integrated Disbursement and Information System (IDIS), however, IDlS is unable to generate a report that identifies the matching previously submitted. Recommendation We recommend that the CountylDepartment of Housing and Human Services review HOME program guidelines and provide the program managers with the reporting and recordkeeping requirements. The County should implement a tracking system to ensure reporting requirements are being met. The County should improve its method of tracking matching contributions to support the amounts reported in IDIS (including source of funding: index numbers to trace source to general ledger) and the general ledger. Planned Corrective Action I) Housing and Human Services (HHS) staff will review the HOME program guidelines to further understand the HOME match requirements. 2) HHS staff has recently developed a tracking system to track the HOME match contributions in compliance with 24 CFR 92.504 which is an improvement to the current tracking mechanism,. 0902-1032557 210 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) 3) The HOME Match Report (HUD-40107-A) will be completed by September 30 of each year and included in the Consolidated Annual Performance and Evaluation Report (CAPER). 4) Departmental policies and procedures will be revised to reflect the changes made. Current Status As stated in the corrective action plan above, HHS fiscal staff has developed a HOME match log to track all HOME expenditure that require match and where the matching funds originate. With each drawn down of a HOME project, the corresponding match is documented on the log in compliance with 24 CFR 92.504. Additionally, the HOME Match Report was completed and submitted with the Consolidated Annual Performance and Evaluation Report (CAPER). In addition, the Department has developed a number of matrices that are completed and others that are scheduled to be completed. Each matrix outlines the Federal program guidelines, procedures in place, monitoring of those procedures and any action needed to take. A HOME matrix was developed, reviewed and implemented by the Department. Finding 2007-13 Federal Program Information u.s. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) CFDA No. 14.239 Condition/Context The County did not submit Form HUD 60002 during the program year. The program received a grant of which $200,000 went to a subrecipient, Big Cypress, to provide financial assistance with the construction oflow-income housing. Recommendation We recommend that the County/Department of Housing and Human Services review HOME program guidelines and provide the program managers with the reporting requirements. The County should implement a tracking system to ensure reporting requirements are being met. 0902-1032557 211 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Planned Corrective Action Housing and Human Services will review the HOME program guidelines and update our checklist to ensure that the Section 3 reports are completed as indicated. Whenever a subrecipient receives $200,000 or more in CDBG or HOME assistance as it relates to construction, a Section 3 form will be included in the award package and completed. The report will be sent to the field office by the deadline required. Current Status HUD 60002, Section 3 Summary Report, Economic Opportunities for Low- and Very- Low Income Persons form are now part of the agreement award package and reviewed at the pre- construction meeting for each project over $200,000. The reporting dates have now been included in the Department's Master Calendar. Submission of the Section 3 report along with a copy of the Consolidated Annual Performance and Evaluation Report (CAPER) is submitted annually per HUD requirements prior to Oct I st annually. In addition, the Department has developed a number of matrices that are completed and others that are scheduled to be completed. Each matrix outlines the Federal program guidelines, procedures in place, monitoring of those procedures and any action needed to take. A HOME matrix was developed, reviewed and implemented by the Department. Finding 2007-14 State Program Information Florida Housing Finance Corporation (the Corporation) State Housing Initiatives Partnership Program (SHIP) CSFANo.52.901 Condition/Context The financial information included in the submitted Annual Report was not reconciled to the County's general ledger. Accordingly, we were unable to validate the amount of expenditures reported in the Annual Report. Additionally, we noted that there were no amounts reported for "program income (interest)" for the 2004/2005 and 2005/2006 grant award periods, however, interest was earned on the unspent portion of the respective advances and should have been reflected as program revenue. 0902-1032557 212 16B 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Recommendation The County should implement procedures that require that the statutory reports be reconciled to the general ledger and reviewed and approved by finance department staff prior to being filed with the State. The County should also establish a separate general ledger account or index code for each entitlement year for interest income and ensure that interest income is appropriately captured, reported, and expended as appropriate. Planned Corrective Action The HHS staff will perform a reconciliation of SHIP transactions monthly to ensure that the Annual SHIP report tracks to the SHIP annual report. This is a new procedure that was just implemented. The SHIP grant support specialist will run reports at the end of each month and reconcile those transactions to the activity in the SHIP spreadsheet. These reports are maintained throughout the year and are expected to greatly improve staff s ability to reconcile with the general ledger when preparing the SHIP Annual Report. Current Status See current year finding 2008-5. Finding 2007-15 Federal Program Information U.S. Department of Housing and Urban Development (HUD) Community Development Block Program (CDBG) CFDA No. 14.218 Condition/Context The County did not maintain documentation indicating that it had checked the EPLS for subawards to subrecipients. Additionally, there was no certification from the entity or clause or condition included in subrecipient agreements. Recommendation The County should perform verification of subrecipients by checking the EPLS (and documenting evidence of the verification, when it was performed and by whom), collecting a certification from the entity, or adding a clause or condition to the contract with that entity in accordance with the Federal requirements. 0902-1032557 213 Collier County, Florida 1"8 ~7 Schedule of Prior Audit Findings (continued) Planned Corrective Action HHS has reviewed the debarment status of every contractor and sub-contractor working on construction projects in the EPLS system. The department will add debarment certification criteria to the application process for each sub-recipient. No contract will be executed with a sub- recipient until debarment review for that entity is performed. The debarment certification will be added to our checklist for the project file. Current Status Debarment certification letters are now also required for new subrecipients as part of the grant application submission process. A subrecipient folder checklist has now been implemented to ensure compliance. Assigned Grant Coordinators check all subrecipients, vendors and contractors against the EPLS listing. Screen Prints of EPLS listing are made to prove verification and are included in the file. Finding 2007-16 Federal Program Information U.S. Department of Housing and Urban Development (HOD) Community Development Block Program (CDBG) CFDA No. 14.218 Condition/Context The Form 60002, Section 3 Summary Report, Economic Opportunities for Low- and Very Low- Income Persons submitted by the County on January 18, 2008 for the reporting period of July I, 2006 to June 30, 2007 specified that the total amount of award was $2,400,655. However, this award amount relates to the 2007-2008 entitlement for the program year that began on July I, 2007. Accordingly, it appears that the incorrect award was used to complete this report. The expenditures reported in the C04PR26 - CDBG Financial Summary report for the period of July I, 2006 through June 30, 2007 based on the IDIS system had not been appropriately reconciled to the County's general ledger. 0902.1032557 214 16B-7 Collier County, Florida Schedule of Prior Audit Findings (continued) Recommendation The County should implement procedures that require that financial reports extracted from IDIS be reconciled to the general ledger and reviewed and approved by appropriate staff on a timely basis. Evidence of the reconciliation and of the review should be documented and retained. Performance reports should be thoroughly reviewed for accuracy and completeness before they are submitted. Planned Corrective Action I) Housing and Human Services (HHS) staff will review the HUD program guidelines regarding report submission requirements. 2) HHS staff is in the process of development a reporting calendar whereas all HUD reports will be submitted in a timely manner. 3) Report Form 60003, Section 3 Summary Report will be completed and submitted prior to the deadline of September 30 of each year. Current Status Responsibility to ensure correct year data for the Section 3 Summary Report has been assigned as a coordinated effort to the Grant Section's Operations Coordinator and the Accountant. The Operations Coordinator is responsible for producing proof of award amount for each subrecipient award and the Accountant is responsible for ensuring the general ledger accurately reflects the award amount. The Accountant is responsible for completion of the C04PR26. A department master calendar was created and HUD report deadlines and other important deadlines are listed and reviewed by the Grants Operations Manager and the Department Director. The Section 3 report was completed and submitted on time. The following findings were reported by the County's prior auditor for the year ended September 30, 2006. 0902-1032557 215 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2006-2 CFDA Number: Award Numbers: Award Years: U.S. Department of Housing and Urban Development Community Development Block Grant (CDBG) Home Investment Partnerships Program (HOME) #14.218,14.239 M-05-UC-120217, B-04-UC-120016, B-05-UC-120016 2004,2005 Federal Agency: PrograJll: Recommendation The County has now completed an Environmental Review Record for each of the projects mentioned in this finding. Environmental reviews should be completed for each project prior to IDIS set-up and prior to expending any grant funds. To ensure completion of environmental assessments, we recommend implementation of oversight controls. After each ERR is completed, it should (I) be signed and dated by the appropriate staff member and (2) be reviewed and approved by management. The approved ERR should then be forwarded to the person responsible for IDIS set-up (to initiate this process) and subsequently placed in the appropriate file. We recommend the County update its policies and procedures to document all controls and processes associated with environmental reviews. Management's Response Collier County concurs with this finding and as indicated in the recommendation above has already implemented additional environmental practices and procedures. Consequently, our positive completion of all environmental reviews and implementation of additional practices and procedures has validated all Hun eligible activities and any and all questioned costs associated with these and future projects. 0902-1032557 216 16B~7 Collier County, Florida Schedule of Prior Audit Findings (continued) Current Year Status Collier County Housing and Human Services Department has updated the Environmental Review policies and procedures already in place to reflect the process in a more comprehensive and detailed manner when completing the Environmental Reviews (ERR). To ensure compliance with HUD regulations, Collier County will require the appropriate staff members to attend HUD sponsored Environmental training. Staff has attended HUD Environmental training as required. Another level of control added to the Environmental Review process is the review of each of the ERRs by the Grants Operations Coordinator (GOC) after the Grants Management Coordinators complete ERR documents for their projects/activities to determine the appropriate level of clearance. The GOC will check the ERRs to make sure the projects/activities have correctly been categorized as to the level of environmental review required, therefore assuring that the established procedures have been followed and all HUD required forms are included in the ERR. Finding 2006-3 Federal Agency: Program: CFDA Number: Award Numbers: Award Years: U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) #14.239 M-03-UC-1202l7, M-04-UC-120217, M-05-UC-1202l7 2003,2004,2005 Recommendation We recommend formal policies and procedures with respect to Community Housing Development Organization (CHDO) certifications. The policies should address initial CHDO certification as well as CHDO re-certifications, and require completion of an annual checklist. For initial certifications, the County should have documentation to support each item on this checklist. Documentation required for re-certifications should also be described. To ensure proper controls are in place, we recommend coordination of CHDO documentation by one individual and review and approval by another. 0902-1032557 217 16B17 Collier County, Florida Schedule of Prior Audit Findings (continued) Management's Response Collier County Housing Development COfDoration (CCHDC) Low Income Community Input: The by-laws of CCHDC include a statement of compliance that CCHDC would create a "process for low income community input." CCHDC did adopt by Board motion a formal written process for low income community input. CCHDC's actions since its inception have reinforced this policy. CCHDC has now adopted an official corporate resolution on January 11, 2007 validating that their official policy of low income community input has been in existence since creation of the organization. Low income Board representation: As part of the County's CHDO Certification checklist process, low-income board participation is verified by staff. CCHDC has always and continues to maintain their required minimum number of low income board members. CHDO Certification Date: The certification process for CCHDC occurred over approximately a 9 month period. On December 8, 2005 county staff attended the Board meeting where the CCHDC adopted the two remaining policy items, thus completing all of the HUD checklist requirements for their CHDO certification status. Empowerment Alliance of Southwest Florida (EASF) CHDO Low-income community input and CHDO Capacity: EASF has been a State of Florida certified CHDO since 2002. The State guidelines for CHDO certification are identical to HUD guidelines. Documentation of State CHDO approval is on file with Collier County. EASF has been operating in Collier County since 2000 which substantiates their capacity and experience working in the low-income community ofImmokalee. Big Cvpress Housing Corporation CDHO Capacity and Staffing: Big Cypress CHDO operates as a subsidiary of Everglades Community Association. The staff of the organi7.ation is allocated to the parent organization supporting the CHDO and charges their time accordingly. Everglades Community Association operates 3 certified CHDOs throughout Florida in Collier, Manatee, and Miami-Dade counties utilizing the same staffing relationships. Everglades Community Association and its subsidiaries have developed over 1,000 units throughout Florida. It is common practice for nonprofits to create new corporate entities for each new housing development. As a result, staff remains on the parent corporation's payroll for administrative expediency. Big Cypress retains the staff talent by absorbing the appropriate cost of their share of the parent corporation's payroll cost. 0902-]032557 218 Collier County, Florida 16 B *;'7 Schedule of Prior Audit Findings (continued) Ch?pter 8 of Building HOME (page 8-11) specifically provides for alternative staffing plans that would allow this staffing arrangement to satisfy the requirement for staff capacity and experience. Big Cypress Housing Corporation developed and owns the 79-unit Main Street Village in Immokalee. In addition, Steve Kirk, President and Executive Director received a national award from the Housing Assistance Council in Washington, D.C. in December 2006 for his efforts to develop housing for migrant farm workers. In essence, it is our opinion, that this CHDO meets the HOME requirements in substance over form. General Collier County is confident that all three organizations have been appropriately certified as Community Housing Development Organizations (CHDOs) and that all expenditures are in compliance with HUD HOME regulations. The HUD CHDO Certification checklist will continue to be used annually for recertifying all organizations seeking CHDO status in Collier County. Current Year Status The HUD CHDO Certification checklist is used annually to recertify all organizations seeking CHDO status in Collier County. It is the responsibility of one Grant Coordinator to certify the CHDO status which is then confirmed by a member of the HHS management teaIn. All paperwork is contained within the files of the organizations seeking CHDO status. CCHDC: As part of the recertification process, Collier County Housing and Human Services requires CHDO's to complete an HUD CHDO Certification annual checklist. Low-income board participation is noted on CCHDC's By-laws, corporate resolution and board list. EASF: As part of the recertification process, Collier County Housing and Human Services requires CHDO's to complete an HUD CHDO Certification annual checklist. Low-income board participation is noted on EASF's by-laws, board resolution, and board list. BCHC: As part of the recertification process, Collier County Housing and Human Services requires CHDO's to complete an HUD CHDO Certification annual checklist. Low-income board participation is noted on Big Cypress' by-laws, board resolution and board list. 0902-1032557 219 16B\'7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2006-4 Federal Agency: Program: CFDA Number: Award Numbers: Award Years: U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) #14.239 M-05-UC-1202l7 2005 Recommendation We recommend thorough research and review of CHDO requirements prior to entering into a contractual agreement. Additional review and approval procedures should be developed with respect to CHDO expenditures to ensure that all conditions are met prior to the release of any CHDO funds. We recommend formal documentation of all CHDO requirements and controls. Management's Response Collier County reviewed HUD HOME rules and made the determination that the Collier County Housing Development Corporation (CCHDC) was acting as a developer in the case of the Cirrus Pointe project. The joint venture agreement between CCHDC and Jim Fields states that both parties are responsible for the development of the project. This contractual agreement details the property owner and the CHDO's specific obligations to bring this project from conception to completion. "The parties desire to form a joint venture for the development and sale of the parcel according to this agreement. The parties hereby create a Joint Venture for the construction and sale of 108 residential condominium units on the parcel." In addition, the CHDO will be involved in efforts to secure additional financing for this project and the prequalification and sale of the affordable units. HUD encourages CHDO's to develop partnerships in order to more successfully develop, construct, finance and sell affordable housing. According to HUD regulations a CHDO is defined as a "Developer" when it "has a contractual obligation to a property owner to develop a project." In addition, "In the Developer role, the CHDO carries out some or all of the principal project development activities." (Building HOME pgs 8-12 and 8- 15). On January 16, 2007, staff requested clarification from the Miami HUD office on this matter. Corrective Action: Attend training on CCHDO's sponsored by the National Association for County, Community and Economic Development in June, 2007 and update the certification checklist and policies and procedures to reflect the training within 30 days. 0902-1032557 220 16 B ~7 Collier County, Florida Schedule of Prior Audit Findings (continued) Current Year Status Because of the transition of staff membets in Housing and Hwnan Services, attendance at the CHDO training in June was not possible. This training was attended by staff and all internal practices and procedures were updated to reflect any changes from the training. In a conference call with the Miami Field Office, it was determined that HUD would not render an opinion based on the audit. For future CHDO contractual agreements, technical assistance will be requested to clarify CHDO requirements and all proposed CHDO expenditures will be reviewed to ensure that all conditions are met prior to the release of funds. Finding 2006-5 Federal Agency: Program: CFDA Nwnber: Award Number: Award year: U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) #14.239 M-05-UC-120217 2005 Recommendation We recommend the County review any future joint venture agreements that are associated with CHDO set-aside funds and ensure that the requirements described above are met prior to the expenditure of HOME funds. Management's Response Collier County will continue to review all joint venture (N) agreements as an integral part of its evaluation of HOME CHDO projects and their compliance with HUD regulations. Current Year Status Staff attended Joint Venture training on April 19, 2007. The staff members then provided in house training for the rest of the Grants staff on July 16, 2007. Legal docwnents continue to be reviewed by the County Attorney. The contract with the Cirrus Pointe was extended by the Board of County Commissioners for the work to be completed by 12/09. Staff is continuing to monitor this project. Although the project is permitted, due to the downturn in the housing market, no construction has commenced at this time. Housing and Human Services grants staff is providing technical assistance to the developer to ensure a successful completion of this project. 0902-1032557 221 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2006-6 Federal Agency: Program: CFDA Number: Award Number: Award Year: U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) #14.239 M-03-UC-120217 2003 Recommendation We recommend the County develop and utilize a checklist describing all documentation requirements for real property acquisitions. Management level personnel should review and formally approve all significant steps (as described on the checklist) in the property acquisition process. We also recommend sending any future Uniform Relocation Act (URA) letters via "certified" mail to document compliance with the above-noted requirements. Management's Response With regards to this land acquisition activity, the seller was delinquently notified of all URA requirements by the co-developer of the project, Beneficial Communities. Collier County has implemented a project checklist requiring management approval certifying URA requirements have been met by sub-recipients prior to disbursement of funds. Current Year Status Staff attended URA training in April 2007. Policies and procedures were updated to reflect the training in July, 2007. Subrecipients will receive training and technical assistance on policies and procedures regarding the Uniform Relocation Act. Appropriate paperwork will be on file, including documentation of URA letters sent by certified mail. 0902*}032557 222 168 ~7 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2006-7 Federal Agency: PrograJU : CfDA Number: Award Number: Award Year: u.s. Department of Housing and Urban Development Home Investment Partnerships PrograJU (HOME) #14.239 M-03-UC-120217, M-04-UC-120217 2003,2004 Recommendation As noted in this finding, the County has already corrected this error. This was the first year the County utilized HOME funds for a tenant-based rental assistance (TBRA) program. In the future, we recommend careful review of all HOME regulations and guidance when starting programs/projects that are new to the County. Management's Response Collier County has corrected this situation. Current Year Status Collier County Housing and Human Services will carefully review all procedures and regulations before starting new prograJUs. Staff members will attend the requisite training as it is offered and request technical assistance from the Miami field Office. The department will scrutinize administrative costs and ensure these costs are expended from the appropriate categories. 0902-t032557 223 Collier County, Florida 168 7 Schedule of Prior Audit Findings (continued) Finding 2006-8 Federal Agency: Program: CFDA Number: Award Number: Award Year: U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) #14.239 M-03-UC-120217, M-04-UC-120217, M-05-UC-120217 2003,2004,2005 Recommendation We recommend the County develop detailed policies and procedures with respect to HOME match and provide training for all personnel involved in the HOME match process. As part of this process, the County needs to develop procedures to separately identify SHIP "match" loans and ensure repayment of these loans is deposited into the HOME Investment Trust Fund local account. The County should revise and re-file its 2006 match report with HUD, based upon the new procedures. Management's Response No HOME activities using SHIP match have been re-paid to Collier County. The situation described in the recommendation has not occurred. Collier County will develop a detailed policy and procedure to handle the re-payment of matched funds should the situation ever arise. Current Year Status The County uses SHIP funds as match contribution to the HOME funds. HOME recipients that receive SHIP match will be identified and setup in !DIS. A written procedure to address this issue has been completed. 0902-1032557 224 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2006-9 Federal Agency: Program: CFDA Number: Award Number: Award Year: U.S. Department of Housing and Urban Development Community Development Block Grant (CDBG) #14.218 B-04-UC-120016, B-05-UC-120016 2004,2005 Recommendation We recommend Collier County Human Services provide payroll and/or other documentation to support the cost of providing intake services. Any costs that cannot be supported by underlying documentation should be returned to the CDBG program. We recommend the County adhere to the payment and documentation standards established in its contractual agreements. If changes are considered necessary, the County and its subrecipient should amend the appropriate sections of the agreement. The County should carefully consider all documentation and monitoring requirements prior to entering into subrecipient agreements for medical-related services and other "Public Services" (as defmed by the CDBG program). Such contracts often require significant oversight from both a programmatic and financial management (documentation review) perspective. Management's Response All reimbursements made for these projects were made in accordance with the executed contracts. Management continues to ensure that programmatic and fiscal controls are in place for all public service projects and other CDBG eligible activities. Current Year Status This project was closed out on October 19, 2007. During the monitoring, it was observed that each file contained sufficient documentation to support the cost of providing intake services. 0902-1032557 225 16817 Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2006-10 Federal Agency: Program: CFDA Number: Award Number: Award Year: U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) #14.239 M-05-UC-120217 2005 Recommendation The County utilized this program income prior to year-end and developed a process to incorporate program income into its cash draw process. We recommend the County update its written policies and procedures for cash draws to reflect the requirements associated with program mcome. Management's Response Collier County concurs with this finding. Staff has developed policies and procedures to address this situation as described by the auditor in the context/effect section above. Current Year Status The County received Home program income for the first time in FY 2006. The income was spent, but not drawn in IDIS. Procedures are in place to ensure all future program income are spent and drawn in IDIS before entitlement funds are used. 0902.1032557 226 168 7' Collier County, Florida Schedule of Prior Audit Findings (continued) Finding 2006-11 Federal Agency: Program: CFDA Number: Award Number: Award Year: U.S. Department of Housing and Urban Development Home Investment Partnerships PrograJU (HOME) #14.239 M-03-UC-1202l7 2003 Recommendation Using reasonable allocation methods, we recommend the County determine and document the aJUountlcost ofland associated with the 4 single-faJUily units and the amount associated with the 51 apartment units. The County should then either: (1) require Big Cypress to return the portion of HOME funds associated with the 51-unit apartment complex; or (2) aJUend its contractual agreement with Big Cypress to include the 51 units of rental housing and impose the applicable "period of affordability" requirements for the HOME prograJU. We also recommend the County clearly describe the intended use of HOME funds in its contractual agreements. The County should not approve and fund HOME expenditures that are not detailed in the contract "scope of work". Management's Response Collier County has aJUended this contractual agreement effective March 2, 2007 to include the 51 units of rental housing and the applicable period of affordability. Current Year Status This contract was aJUended in March 2007 to include all 55 units. All legal contracts, including the scope of work, are reviewed by the County Attorney. The scope of work for each proj ect clearly reflects the intended use of all grant funding. 0902-1032557 227 Finding 2006-12 Federal Agency: Program: CFDA Number: Award Number: Award Year: Recommendation Collier County, Florida loB~7 Schedule of Prior Audit Findings (continued) U.S. Department of Housing and Urban Development Community Development Block Grant (CDBG) and Home Investment Partnerships Program (HOME) #14.2l8 and #14.239 M-05-UC-120217, B-05-UC-120016 2005 We recommend the County continue utilizing the time sheet documentation process it developed in FY 2006. Management's Response Collier County will continue utilizing the timesheet documentation process developed in FY 2006. Current Year Status Collier County Housing and Human Services continues to utilize the timesheet documentation process for all grants staff members. Any new employees hired are also trained on the timesheet documentation process. See also finding 2007-11 above. Finding 2006-13 Federal Agency: Program: CFDA Number: Award Number; Award Year: Recommendation U.S. Department of Housing and Urban Development Home Investment Partnerships Program (HOME) #14.239 M-03-UC-120217, M-04-UC-120217, M-05-UC-l20217 2003,2004,2005 We recommend the County carefully review the language of all HOME contracts to ensure compliance with 24 CFR 92.504. Written agreements should specifically address each provision as described in this HOME regulation. 0902-1032557 228 Collier County, Florida 168"'7/ Schedule of Prior Audit Findings (continued) Management's Response Collier County will review all contractual agreements to ensure they comply with all requirements of 24 CFR including 92.504. Regarding the Big Cypress deed restrictions referenced above, the developer requested an additional change to reflect a revised legal description. This agreement has been reviewed by the County attorney's office and will be on the agenda for approval by the Board of County Commissions in July 2007. All agreements are reviewed by the County attorney's office. Management will pursue review by HUD source for compliance with HUD legal sufficiency. Current Year Status The contract in question has been amended and approved by the Board of County Commissioners. Additionally, the contracts from Housing and Human Services have undergone a rigorous review process by the County Attorney, Purchasing and staff members with the Clerk of Courts. With the approval of the 2009 Action Plan by the Board of County Commissioners, contract templates will be included and submitted to HUD by May 15,2009. Finding 2006-14 Federal Agency: Program : CFDA Number: Award Number: Award Year: U.S. Department of Transportation Highway Planning and Construction #20.205 195431 October I, 2005 - September 30, 2006 Recommendation KPMG recommends that the County implement procedures to ensure that Davis-Bacon Act requirements are included in contracts and that certified payrolls are obtained from contractors and subcontractors when required. 0902-1032557 229 Collier County, Florida 168 ~~~7 Schedule of Prior Audit Findings (continued) Management's Response Management concurs with this finding; however, proper steps to assure this problem does not occur in the future have already been taken. This finding pertains to a construction contract that was let in 2004. At the time the contract was let, the Purchasing Department was not aware that this project was to be grant funded and hence did not insert the requirements raised under the finding. The issue of grant compliance in certain County contracts was brought to our attention in a subsequent annual audit finding. Purchasing staff formally addressed this issue in March 2006 by modifying the pre-bidding checklist. The modified list includes a determination of the . funding source. If grant funds are part of the revenue for the project, the Purchasing staff inserts the appropriate additional conditions to the bid and contract terms. Current Year Status A new Grants Coordinator with prior grant compliance experience was hired in June of 2007. All newly executed LAP-funded and FT A-funded contracts continue to include the Davis-Bacon Act requirements and are reviewed for updates. Currently, there are no nonlocal LAP projects in the construction phase that would require the collection of certified payrolls. A written procedure has been developed for future contracts which require certified payroll collection. This procedure will include informing contractors at pre-bid meetings and post-award meetings that Davis Bacon applies, and certified payroll records are a requirement of the project. Internal procedures include informing project managers and budget analysts of Davis Bacon requirements as well as identifying which projects require payroll certification compliance. The Grants Coordinator will monitor collection of the reports and be the official holder of record. Finding 2006-15 Federal Agency: Program: CFDA Number; Award Number: Award Year: U.S. Department of Agriculture Watershed Protection and Flood Prevention #10.904 69-4209-6-1617 October 1,2005 - September 30, 2006 Recommendation The County should implement procedures to ensure that special provisions are included in contracts when required by grant agreements. 0902-1032557 230 16 B ~'7 Collier County, Florida Schedule of Prior Audit Findings (continued) Management's Response Management concurs with this finding; however, the contract was placed by the Purchasing Department prior to the event that became the basis for the grant. The work was ordered by the Stormwater Management Department pursuant to the clean up and removal of debris from County drainage canals following Hurricane Wilma. The contract was placed by the Purchasing Department several months prior to the event. The contract is available for use by any County department and is not linked to a particular funding source or end user. Current Year Status A new Grants Coordinator with prior grant compliance was hired in June of 2007 and will monitor all grants within the Transportation Division to ensure projects using grant funded sources are properly procured following the requirements specific of the grantor. Finding 2006-16 State Agency: Program: CFDA Number: A ward Number: Award Year: Florida Department of State State Aid to Libraries #45.030 06-ST-12 October 1, 2005 - September 30, 2006 Recommendation The County should implement procedures to ensure that reports are completed properly and that adequate supporting documentation is maintained. Management's Response Management concurs with this finding. This reporting issue is related to staff turnover and implementation of a new library automation system. Management will ensure that when staff members are hired, they are trained to run the appropriate reports and cross trained with other staff members. This will provide additional staff that can run and reproduce the reports when needed and to show from where the information was derived. Prior to submittal, all reports will be reviewed by cross trained staff and the director to verifY the accuracy and completeness of information provided. The Library will retain supporting documentation to be made available after reports are submitted. 0902-1032557 231 Collier County, Florida 168 ft17 Schedule of Prior Audit Findings (continued) Current Year Status Director is compiling and reviewing all reports, with assistance from current employees. Library has been unable to afford additional training from vendor. However, vendor is implementing an on-line training program that will be evaluated and used if it appears to meet the Library needs for report training. Library consulted February 23, 2009, with vendor concerning this newly established on-line training program. Training prograJU roll-out should be complete in Summer 2009. Library Director and one Branch Manager are scheduled to attend a general data reporting training session on March 25, 2009. Although not specifically about Library's automation system, the class should provide additional assistance in using standard office programs to evaluate specific library data. Records and paper trail of information used as basis for reports are being archived locally. Two additional staff members have been designated to report on and keep track of particular data elements that are used to compile reports. Finding 2006-17 State Agency: Florida Department of Elder Affairs/Area Agency on Aging for Southwest Florida, Inc. Community Care for the Elderly #65.010 CCE 304.203.06, CCE 302.203.05 July I, 2005 - June 30,2006 and July I, 2006 - June 30, 2007 Program: CFDA Number: Award Number: Award Year: Recommendation The County should ensure authorization by someone other than the preparer is obtained in order to properly segregate the duties of requesting and approving state reimbursement requests. Management's Response Management concurs with the finding and has implemented practices and procedures to resolve this issue. The required reporting duties of preparer and approver have now been delegated to separate individuals. Fiscal support staff has been trained to prepare the expenditure and request for funds reports and have now accepted this responsibility. The reports will in turn be reviewed for completeness and accuracy by the accounting supervisor, who will then sign off as the approver. 0902-1032557 232 168 rq Collier County, Florida Schedule of Prior Audit Findings (continued) Current Year Status The accounting staff implemented the practices and procedures as outlined in the Management's Response. Fiscal staff has been trained to prepare the reports and now completes them with great accuracy. The supervisor continues to sign off on the reports for completeness, timeliness and accuracy. Finding 2006-18 State Agency: Program: CFDA Number: Award Year: Florida Housing Finance Corporation State Housing Initiatives Partnership (SHIP) Program #52.901 2003/04, 2004/05 Recommendation Reconciliations of both revenue and expense (between the SHIP Annual Report and the general ledger) should be formally documented, reviewed, and approved. Policies and procedures should be written to describe the entire reporting process, including reconciliation controls, the manner in which data is compiled and the documentation to be maintained. Management's Response As indicated in the finding the reconciliation of the SHIP report and General Ledger has been completed and are correct. The SHIP Annual Report submitted to the State was correct. A policy and procedure has been implemented requiring reconciliations to be completed for the SHIP program on a monthly basis. Current Year Status Staff is working towards a monthly reconciliation of the SHIP program on a monthly basis. See current year finding 2008-5 above. Finding 2006-19 State Agency: Program: CFDA Number: Award Year: Florida Housing Finance Corporation State Housing Initiatives Partnership (SHIP) Program #52.901 2004/05 0902-1032557 233 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Recommendation The County budgeted for increased SHIP activity in FY 2007 and believes that they will meet the encumbrance and expenditure requirements as of June 30, 2007. The County periodically reviews the expenditure and encumbrance levels of the SHIP prograJU. We recommend written policies that address this process and formal documentation of this control on a quarterly (or more frequently) basis. Management's Response Collier County agrees with this finding, however all 2004/2005 SHIP funds were not only encumbered but also expended by December 31, 2006, six months prior to their statutory expenditure deadline. Collier County has amended its LHAP to allow greater flexibility to encumber and expend all SHIP funds consistent with statutory requirements. The State of Florida was notified of the situation prior to July 2006 and agreed to the County's plan to encumber and expend the SHIP funds in the fall of 2006. Current Year Status Due to market conditions, the 2004/2005 funds could not be encumbered in a timely manner. The State of Florida was notified of the situation and an extension was given. The SHIP coordinator keeps a log on encumbered and spent activities. Finding 2006-20 State Agency: Program: CFDA Number: Award Year: Florida Housing Finance Corporation State Housing Initiatives Partnership (SHIP) Program #52.901 2003/04,2004/05,2005/06 Recommendation We recommend the County continue utilizing the timesheet documentation process it developed in FY 2006. Management's Response Collier County will continue utilizing the timesheet documentation process developed in FY 2006. 0902-1032557 234 168 7 Collier County, Florida Schedule of Prior Audit Findings (continued) Current Year Status Collier County Housing and Human Services continues to utilize the timesheet documentation process for all grants staff members. Any new employees hired are also trained on the timesheet documentation process. See also finding 2007-11 above. 0902.1032557 235 168 7 TffiS PAGE INTENTIONALLY LEFT BLANK EXHIBIT E FEDERAL CERTlFlCA TlONS AND ASSURANCES 16B 7 169 7 65028 Federal Register/Vol. 73, No. ZIZ/Friday, October 31, ZOOS/Notices APPENDIX A FEDERAL FISCAL YEAR 2009 FrA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE (Required of all Applicants for ITA assistance and all FTA Grantees with an active capital or formula project) AFPIRMATION OF APPLICANT Name of Applicanl: Collier County Board of County Commissioners Name and Relationship of Authorized Representative:" Donna F i a 1 a I Cha i rwoman BY SIONlNO BELOW, on behalf of the Apptican~ I declare that the Applicant has duly authorized me to make these certifications and assurances and bind the Applicant's compliance. Thus, the Applicant agrees to comply with al1 Federal statutes and regulations, and follow applicable Federal directives, and comply with the certifications and assurances as indicated on the foregoing page applicable to each application it makes to the Federal Transit Administratiou (Ff A) in Federal Fiscal Year 2009. Ff A intends that the certifications and assurances the Applicant selects on the other side of this document. as representative oftbe certifications and assurances in this document, should apply, as provided, to each project for which the Applicant seeks now, or may later. seek FTA assistance dwing Federal Fiscal Year 2009. The Applicant affirms the truthfulness and accW'acy of the certifications and assurances it has made in the statements submitted herein with this doc~ment and any other submission made to FT ^' and acknowledges that the Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 3801 et seq., and implementing U.S. DOT regulations, "Program Fraud Civil Remedies," 49 CPR part 31 apply to any certification, assurance or submission made to FfA. The criminal provisions of 18 U.S.c. lOCH apply to any certification., assurance, or submission made in connection with a Federal public transportation program authorized in 49 U.S.C. chapter 53 or any other statute In signing this document. ,I "lare under penalties of perjury that the foregoing certifications and assW'ances, and any other statements malr! me on behalf of the A ticant are true and correct. . I' - 3- 21.\-0'\ Signature . .I Date: Name Donna F i a 1 a , Cha i rwoman Authorized Representative of Applicant AFPIRMATION OF APPLICANT'S ATI'ORNEY For (Name of Applicaot): Collier County Board of County Commissioners As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority under State, local. or tribal govenunent law, as applicable, to make and comply with the certifications and assurances as indicated on the foregoing pages, I further affirm that, in my opinion, the certifications and assurances have been legally made and constitute legal and binding obligations on the Applicant. I further affum to the Applicant that, to the best of my knowledge, there is no legislation or litigation pending or inuninent that mlgh~versely affect the validity of these certifications and assurances, or of the performance of the ::::~_ S~If-IZ/~ Dare: 3/~'tit)1 Name Scott Teach, Deputy County Attorney Attorney for Applicant Each Applicanl for fT A financial usistancc and each FI' A Grantee with anactivc capital Of" formula project must provide an Affinnarion of Applicant'1 Attorney pertaining to the Appliclllt's legal capacity. The ApplicaJlt may enter its signature In lieu of the Anomey's sign.I~. provided the AppliclJlt haa on file tbiJ Affirmation. signed by the attorney and dated IlUs Federal fiscal year. ATTEST'.' ~. T.E'BRoc.K. -, -/lLERK BY:'" ~ ttest II to 011 . .tGllt.... 01. ~ 168 ., Federal Register/Vol. 73, No. ZlZ /Friday, October 31, ZOOB/Notices 65027 APPENDIX A FEDERAL FISCAL YEAR 2009 CERTIFICATIONS AND ASSURANCES FOR FEDERAL TRANSIT ADMINISTRATION ASSISTANCE PROGRAMS (Signature page alternative to providing Certifications and Assurances in TEAM- Web) Name of Applicant: Collier County Board of County Commissioners The Applicant agrees to comply with applicable provisions of Categories 01- 24. OR The Applicant agrees to comply with applicable provisions of the Categories it has selected: Catee:orv Descriotion 01. Assurances Required For Each Applicant. OZ. Lobbying. 03, Procurement Compliance. 04. Protections for Private Providers of Public Transportation. 05. Public Hearing. 06. Acquisition of Rolling Stock for Use in Revenue Service. O? Acquisition of Capital Assets by Lease. 08. Bus Testing. 09. Charter Service AgreemeDt. 10. School Transportation Agreement. 11. Demand Responsive Service. 1 Z. Alcohol Misuse and Prohibited Drug Use. 13, Interest and Other Financing Costs. 14. Intelligent Transportation Systems. ) 5. Urbanized Area Formula Program, 16. Clean Fuels Grant Program. 17. Elderly Individuals and Individuals wilb Disabilities Formula Program and Pilot Program. 18. Nonurbanized Area Formula Program for States. 19, Job Access and Reverse Commute Program, 20. New Freedom Progra.m. 21. Paul S. Sarbanes Transit in Parks Program. 22, Tribal Transit Program. 23. Infrastructure Finance Projects. 24. Deposits of Federal Financia.l Assistance to a State Infrastructure Banks. ../ ../ V ../ ../ ../ ./ ../ ,/ V ./ ../ ../ ./ V ./ V ./ ./ ./ V / V 168 ., EXHIBIT F DOES NOT APPL Y 169 7 EXHIBIT G APPLICANT CERTIFlCA TION AND ASSURANCE TO FDOT 168 7 APPLIES TO APPLICANTS FOR CAPITAL ASSISTANCE EXHIBIT G APPLICANT CERTIFICATION AND ASSURANCE TO FOOT To be completed and signed by an individual authorized by the governing board of the applicant agency and submitted with the grant application. The Collier County Board of County Commissioners certifies and assures to the Florida Department of Transportation in regard to its Application under U.SC. Section 5311 dated 3- ,jl~oc\ : 1) It shall adhere to all Certifications and Assurances made to the federal government in its Application. 2) It shall comply with Section 341.051 Florida Statutes and Chapter 14-73 Florida Administrative Code. 3) It has the fiscal and managerial capability and legal authority to file the application. 4) Local matching funds will be available to purchase vehicles/equipment at the time an order is placed. 5) It will carry adequate insurance to maintain, repair, or replace project vehicles/equipment in the event of loss or damage due to an accident or casualty. 6) It will maintain project vehicles/equipment in good working order for the useful life of the vehicles/equipment. 7) It will return project vehicles/equipment to the Department if. for any reason. they are no longer needed or used for the purpose intended. 8) It recognizes the Department's authority to remove vehicles/equipment from its premises, at no cost to the Department, if the Department determines the vehicles/equipment are not used for the purpose intended, improperly maintained, uninsured, or operated unsafely. 9) It will not enter into any lease of project vehicles/equipment or contract for transportation services with any third party without prior approval of the Department. 10) It will notify the Department within 24 hours of any accident or casualty invoiving project vehicles/equipment, and submit related reports as required by the Department. 11) It will submit an annual financial audit report to the Department, if required by the Department. Date: 3-24 -0'\ ATTEST ~~ BY: - '. . lttttt IS to ala' . .19ftltft C!f\ I. Donna Fiala hairwoman Authorized R~ eentative and:litle ^ / <II'" . !_,.,~ ,.{~4 (Signature of authorized representative) APPr . ,m ~ ~ IUfth:lency 2)~# IZ~~~L ---- ... ---_..&.. Dtp",z c~~y 1613' 7 EXHIBIT H FTA SECTION 5333(b) ASSURANCE 168 ., APPLIES TO ALL APPLICANTS EXHIBIT H FT A Section 5333 (b) Assurance (Note: By signing the following assurance, the recipient of Section 5311 and/or 5311(f) assistance assures it will comply with the labor protection provisions of 49 U. S. C. 5333(b) by one of the following actions: (1) signing the Special Warranty for the Non-urbanized Area Program: (2) agreeing to alternative comparable arrangements approved by the Department of Labor (DOL): or (3) obtaining a waiver from the DOL.) The Collier County Board of County Commissioners (hereinafter referred to as the "Recipient") HEREBY ASSURES that the "Special Section 5333 (b) Warranty for Application to the Small Urban and Rural Program" has been reviewed and certifies to the Florida Department of Transportation that it will comply with its provisions and all its provisions will be incorporated into any contract between the recipient and any sub- recipient which will expend funds received as a result of an application to the Florida Department of Transportation under the FTA Section 5311 Program. Dated ~-Ol~-Oq Donna Fiala Chairwoman (Typed name d title of authoriz ATTEST DWIGHT E. BROCK, CLERK Bl~ (Signature Au orlzec Representative '1'o~/(~h'icants must complete the following form and submit it with the above Assurance. LISTING OF RECIPIENTS, OTHER ELIGIBLE SURFACE TRANSPORTATION PROVIDERS, AND LABOR ORGANIZA TlONS REPRESENTING EMPLOYEES OF SUCH PROVIDERS, IF ANY /See Appendix for Example) 2 3 4 1 Site Project by Name, Identify Other Eligible Identify Unions (and Identify Recipients of Description, and Provider Surface Transportation Providers) Representing Transportation Assistance fe.g. Recipient other Providers /Type of Employees of Providers in Under this Grant. Agency, 01 Contractor) Service} Columns 1, 2, and 3 Collier County Board of Application for Section Collier Area Transit Transport Workers County Commissioners 5377 funds for Capital (Urban Transit Service) Assistance for FY09 for Union Collier Area Transit to 122 Dixie Lane provide public Coco Beach, FL 32931 transportation service to residents of rural areas of Collier County traveling within the rural area and/or to the adjacent urban area and return to rural domicile. ,_, - . ~ ~~If/l2;;~ De-r"..~." \' ..Ol~.;:;')' 168 7 EXHIBIT I Exhibit I does not applv. Collier County's application is not related to construction and/or acquisition of facilities. 168 7 EXHIBIT A SYSTEM DESCRIPTION EXHIBIT A 168 7 SYSTEM DESCRIPTION FROM THE TRANSPORTATION SERVICE DEVELOPMENT PLAN INTRODUCTION TO THE SERVICE AREA Background Collier County Government's Alternative Transportation Modes Transportation Department serves as the Community Transportation Coordinator (CTC) for Collier County. Collier County CTC is considered a complete brokerage, contracting all fixed-route, paratransit, and transportation disadvantaged operations to McDonald Transit who operates as Collier Area Transit (CAT). CAT obtains prior authorization for all trips (ADA, TD, and Medicaid), schedules the trip(s) and invoices the Collier County Alternative Transportation Modes Department on a monthly basis. Collier Area Transit operates nine routes on a fixed-route system. The entire fleet is equipped with lifts that are compatible with the Americans with Disabilities Act of 1990 (ADA). CAT sub- contracts with private operators to provide TD paratransit service throughout the remaining portions of Collier County. As the management company for the CTC, CAT performs the basic elements of coordination for the paratransit program in Collier County, e.g., call intake, certification, eligibility, reservations, scheduling, transportation, reporting, cost-sharing and information sharing. Collier County provides administrative support such as grant writing, planning, budgeting, and public information and also program approval for all aspects of the Paratransit program. Three distinct transportation programs are provided under Collier Area Transit's Paratransit Program: Americans with Disabilities Act (ADA), Transportation Disadvantaged (TD) and Medicaid. The ADA program provides service to people who reside within :y. miles of an existing CAT bus route and have transportation needs that fall within the service schedule of CAT, but cannot access the bus system due to a disability. The TD program provides service to people residing in areas where CAT bus routes are not available and who have no other means of transportation. The Medicaid program provides transportation to Medicaid eligible people who cannot travel by the CAT bus routes and have no other means of transportation. Collier Area Transit currently employs seventy-four people. 168 7 Collier Area Transit Ridership History FISCAL YEAR TOTAL FY 01 97,571 FY02 324,037 FY03 475,820 FY04 627,824 FY05 951,601 FY06 1,052,536 FY07 1,180,147 FY08 1,166,358 Collier Area Transit Ridership on the 5311 Route in the Township of Immokalee, Florida OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP TOTAL FY06 3,126 5,984 6,120 6,610 5,634 6,283 3,587 4,199 5,430 5,923 6,099 4,835 58,995 FY 07 5,708 6,553 5,622 6,888 5,958 6,452 3,940 5,325 5,382 5,548 5,711 5,532 68,619 FY08 6,748 5,411 5,564 6,293 8,593 7,867 8,412 8,520 9,821 8,926 8,303 7,520 91,978 FY09 8,900 7,469 7,798 Collier Area Transit's Route 8 (5311 Route) serves the township of Immokalee, FL, which is situated in the rural Northeast portion of Collier County. Route 8 is currently the only one of nine routes receiving FTA 5311 funds. The 2000 US Census estimated the population of Immokalee, FL was 21,845. The 2008 population estimate of Immokalee is 25,946. Collier Area Transit transported the equivalent of 34% of the total population of Immokalee, FL during the month of October 2008. Ridership on Collier Area Transit's 5311 Route in the Township of Immokalee, Florida is showing a steady increase in ridership. Capacity issues were addressed with the expansion of Collier Area Transit's 5311 Route occurred at the end of January 2008. A reverse route service was added to Route 8 (the Immokalee Circulator, which doubled the service on this route. This route is critical to ensure the transportation needs of the elderly, disabled, and low income citizen's of Immokalee, Florida are met.