Backup Documents 05/12/2009 Item #16J 3
16J 3
MEMORANDUM
Date: May 12,2009
To: Joyce Houran, Grants Coordinator
Collier County Sherifrs Office
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Certificate for the Edward Byrne Memorial Justice
Assistance Grant (JAG) Program, American Recovery and
Reinvestment Act of 2009
Attached is the original grant application (Agenda Item #16J3) approved by
the Board of County Commissioners on Tuesday, May 12, 2009.
The Minutes & Records Department has retained a copy as part of the Board's
perrnanentrecord.
If you have any questions you can contact me at 252-7240.
Thank you.
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16J 3
CERTIFICATE OF PARTICIPATION
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
American Recovery and Reinvestment Act of 2009
Date: May 12. 2009
Mr. Clayton H. Wilder
Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
This is to inform you that the Board of County Commissioners Accepts --1L.
Declines _ the invitation to serve as the coordinating unit of government in the Florida
Department of Law Enforcement's Edward Byrne Memorial Justice Assistance Grant
(JAG) Program - American Recovery and Reinvestment Act of 2009.
For purposes of coordinating the preparation of our application(s) for grant funds with
the Office of Criminal Justice Grants, we have designated the following person:
Name: Joyce Houran
Title: Collier County Sheriff's Office Grant Coordinator
E-mail address: qrants@colliersheriff.net
Agency: Collier County Sheriff's Office
AddresS:3301 Tamiami Trail East, Bldg. LT-1, Naples, Fl_ 34112
Telephone: 239-793-9346 County: Collier
Date: May 12, 2009
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Chair, Board of County Commissioners ~ i.' "
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Approved 8S to form & legal sufficiency ~,
A TTES,.:
--0-a/~O~~ DWIGH,T E. BAOC ,
Col n Greene,
Assistant County Attorney
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16J 3
MEMORANDUM
Date: May 28, 2009
To: Joyce Houran, Grants Coordinator
Collier County Sheriffs Office
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Technology Improvement Program RA Grant
Part of the Department of Law Enforcement's Edward
Byrne Memorial Justice Assistance Grant Program
(American Recovery and Reinvestment Act of 2009)
Attached is the original grant application (Agenda Item #16J3) approved by
the Board of County Commissioners on Tuesday, May 12,2009.
The Minutes & Records Department has retained a copy of the document as
part of the Board's permanent record.
If you have any questions you can contact me at 252-8406.
Thank you.
Attachment
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DO NOT WRITE ABOVE THIS SPACE
REQUEST FOR LEGAL SERVICES .)/
(Please type or print) G.J.1'cA
TIME SENSITIVE - RA GRANT DOCUMENTS
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Date: May 26, 2009 Colleen Greenef~~~~/Ds,Q-
To: Office of the County Attorney Attention:
From: / Finance Director
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(Title)
Finance Division
(Division) (Department)
Re: Justice Assistance Grant (JAG) - AMERICAN RECOVERY AND REINVESTMENT ACT
OF 2009
(Subj ect)
BACKGROUND OF REQUEST/PROBLEM:
(Describe problem and give background information - be ~, ~, and articulate) .
On May 12, 2009, the BOCC approved Item 15 J 3 for the County Commission to
be the local coordinating unit of government, approve the Sheriff as the
official applicant, Sheriff's Office staff as grant program and financial
managers, authorize the Board Chairman to execute the Certificate of
Participation for the Florida Department of Law Enforcement's Edward Byrne
Memorial Justice Assistance ( JAG) Grants (American Recovery and Reinvestment
Act of 2009) , approve the Sheriff's Office grant applications for fiscal year
2009/2010, authorize acceptance of awards, and approve associated budget
amendments.
Board Chairman Donna Fiala's signature is needed on several of the Collier
County Sheriff's Office Child Abuse/Sexual Offender/Sexual Predator Project
RA grant documents. Legal review is requested before submitting these
documents to Chairman Fiala to sign.
(Are there documents or other information needed to review this matter? If yes, attach and reference
this information). Yes. Executive Summary and Certificate of Participation
THIS ITEM HAS/HAS NOT BEEN PREVIOUSLY SUBMITTED.
(If previously submitted, provide County Attorney's Office file number.)
RLS file number unknown; however, the RLS was signed off on by CMG on 5/1/09.
ACTION REQUESTED:
(Be very specific. Identify exactly what you need in the way of legal services.)
Legal approval of request.
OTHER COMMENTS:
C: Kevin Rambosk. Sheriff
All requests must be copied to your appropriate Division Head
or Constitutional Officer.)
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AGENDA TRANSMITTAL SLIP I Agenda Item
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#
Requested Agenda Date: 5/12/09
(15) Staff and Commissioner (16) Consent Agenda
Communications
Summa A enda
!1 d-lli I I I Reviewed Date: l
Requested by: lO0t lC \J~\.(,.~te: 4/27/09 - '1' 1.; ." I
Carol Golightly, Finance Oi ctor ~
County Manager: Date:
Division Head: Date: 4/27/09
sk, Sheriff
Item Title: Edward Byrne Memorlall Justice Assistance Grant
List of Documents Attached:
1. Executive Summary (required) 2. Certificate of Participation
3. 4.
5.
,\PPRO'/ED
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REQUEST F~~ LEGAL SERVICES OC~
TIME SENSITIVE ~ GRANT DOCUMENTS /\' U
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Date: April 27,2009 "\)...,y V\' C'" L\
To: Office of the County Attorney Attention: Colleen Greene. ESq.f.1'
From: Carol Goliqhtly (\ ~" , Finance Director ~
Sheriff's6ifice 0 Fina~ce Division
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Re: Justice Assistance Grant (JAG) - AMERICAN RECOVERY AND REINVESTMENT ACT
OF 2009
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BACKGROUND OF REQUEST/PROBLEM:
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Fiscal year 2009/2010 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program (American Recovery an9 Reinvestment Act of 2009) has been allocated
to Collier County by the Florida Department of Law Enforcement. Board
approval is requested by the Sheriff's Office to:
1. Seek appointment of the Collier County Commission as the coordinating
unit of government for fiscal year 2009/2010 Edward Byrne Memorial,
Justice Assistance Grant (JAG) Program funds and execute the Certificate
of Participation.
2. Approve the Sheriff as the chief official applicant; the CCSO Finance
Director as the grants' chief financial manager, and the CCSO Grant
Coordinator as the grants' contact person.
3. Approve Sheriff's Office fiscal year 2009-2010 Edward Byrne Memorial,
Justice Assistance Grant (JAG) Program applications when completed, and
accept grant awards and approve associated budget documents.
(Are there documents or other information needed to review this matter? If ye.. attach and reference
this information). Ye., Executive Summary and Certificate of Participation
THIS ITEM HAS/HAS NOT BEEN PREVIOUSLY SUBMITTED.
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ACTION REQUESTED:
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Legal approval of request.
OTHER COMMENTS:
c: Kevin Rambosk. Sheriff
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EXE(TTI\'E St:~I:\'ARY
RE(,O~I~IE~D THAT THE BOARD OF COl'~TY CO~I~IISSIO~F.RS SERVE AS THE
LOCAL COORDINATING l'NIT OF GOVERN~'ENT IN THE FLORIDA DEPART~'E~T OF
LA W ENFORCF.~'ENrS EDWARD B\'R.~E ~'EMORIAL Jl'STlCE t\SSIST..\NCE GRANT
(JAG) PRO(;JU~I (A~IERICAN RECOVERY AND REINVEST~IE:\T ACT OF 2009) AND
DESIGNATE THE SHERIFF AS THE OFFICIAL APPIJCANT, A~D SHERIFF'S OFFICr.
STAFF AS GRANT PROGRA~I AND FINANCIAL MANAGERS OF SHERIFF'S OFFICE
APPLICATIONS, AND EXECl'TE THE CERTIFICATE OF PARTICIPATION.
OBJECTIVE: To seck appointment of the Collier County Commission as the coordmating unit of
government for local applications for the Florida Department of Law Enforcement's Edward Byrne
Memorial Justice Assistance Grant (JAG) Program (American Recovery and Reinvestment Act of 2009)
and designate the Sheriff as the official applicant, and Sheriffs Office staff as grant program and
tinancial managers of Sheriffs Office applications. and ex.ecute the Certificate of Participation,
CONSIDERA TIONS:
I. The Collier County Commission has participated in Edward Byrne Memorial programs for over
20 years,
2. Collier County Programs have proven to be valuable projects.
3. The Florida Department of Law Enforcement has allocated $757,237 for State fiscal year 2010
Collier County grants.
4. The Sheriffs Office will seek Edward Byrne Memorial grants for an authorized law enforcement
grant program to continue the Child Abuse/Sex.ual Offender/Sexual Predator grant and an
authorized law enforcement grant program for a Technology Improvement Program. Funds will
support payroll costs for two Investigator positions, training, and computer equipment.
5. Board approval is needed for: the Collier County Commission to continue in the capacity oflocal
coordinator, approve the Sheriff as the official applicant, the CCSO Finance Director as the grants
chief financial manager, and the CCSO Grant Coordinator as the grants' contact person; approve
Sheriffs Office grant applications for 2009/2010 when completed, and to authorize acceptance of
awards and associated budget amendments.
FISCAL IMPACT: None. No required match.
GROWTH ~ANAGEMENT: None.
RECOMMENDA TION: That the Collier County Commission agrees to be the local coordinating unit
of government, approve the Sheriff as the official applicant, Sheriffs Office staff as grant program and
financial managers, authorize the Board Chairman to execute the Certificate of Participation for the
Florida Department of Law Enforcement's Edward Byrne Memorial Justice Assistance (JAG) Grants
(American Recovery and Reinvestment Act of 2009), approve the Sheriffs Office grant applications for
liscal year 2009/2010, authorize acceptance of awards, and approve associated budget amendments.
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PREPARED BY: (~C"-. "- '", ~ ~ t l.. C ,,~ ~ " L i
Carol G. Golightly, Finance Director
APPROVED BY:
Kevin Rambosk,
DATE: Aoril 27, 2009 Approved as to form & leg!l sufficiency
C ({~ :fJr{!2~
CoIle8h Greene,
Alliltat'lt County Attorney
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CERTIFICATE OF PARTICIPATION
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
American Recovery and Reinvestment Act of 2009
Date: May 12. 2009
Mr. Clayton H. Wilder
Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
This is to inform you that the Board of County Commissioners Accepts -1L
Declines _ the invitation to serve as the coordinating unit of government in the Florida
Department of Law Enforcement's Edward Byrne Memorial Justice Assistance Grant
(JAG) Program - American Recovery and Reinvestment Act of 2009.
For purposes of coordinating the preparation of our application(s) for grant funds with
the Office of Criminal Justice Grants, we have designated the following person:
Name: Joyce Houran
Title: Collier County Sheriff's Office Grant CDOTnin~~aT
E-mail address: qrants~colliersheriff.net
Agency: Collier County Sheriff's Office
AddresS:3301 Tamiami Trail East. Bldg. 3-1, Napl~~, Fl_ 14112
Telephone: 239 - 7 9 3 - 9 3 4 6 County: Collier
Date: May 12, 2009
SinC7~ d~
Chair, Board of County Commissioners i
. .
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-
Approved as to form & legal sufficiency o\TTEST:
~f~O~~ DWIGHTE. BRO~
3Y~
Assistant County Attorney Attllt ". U.
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Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
I I
Subgrant Recipient
Organization Name: Collier County Board of Commissioners
County: Collier
Chief Official
Name: Donna Fiala
Title: Chairperson
Address: 3301 Tamiami Trail East,
Building F
City: Naples
State: FL Zip: 34112-4902
Phone: 239-252-8097 Ext:
Fax: 239-252-3602
Email: donnafiala@colliergov.net
Chief Financial Officer
Name: Crystal Kinzel
Title: Finance Director, Deputy Clerk
Address: 3301 Tamiami Trial East
Court Plaza 111/2
City: Naples
State: FL Zip: 34112
Phone: 239-774-8075 Ext:
Fax: 239-774-6179
Email: Crystal. Kinzel@c1erk.collier.f1.us
Application Ref # 2010-ARRC-65 Section #1 Page 1 of 2
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
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Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
I I
Implementing Agency
Organization Name: Collier County Sheriffs Office
County: Collier
Chief Official
Name: Kevin Rambosk
Title: Sheriff
Address: 3301 Tamiami Trail East,
Building J
City: Naples
State: FL Zip: 34112-4902
Phone: 239-793-9203 Ext:
Fax: 239-793-9405
Email: grants@colliersheriff.net
Project Director
Name: Kenneth Becker
Title: Sergeant
Address: 3301 Tamiami Trail East
City: Naples
State: FL Zip: 34112
Phone: 239-793-9169 Ext:
Fax: 239-793-9104
Email: svbsgt@colliersheriff.net
Application Ref # 2010-ARRC-65 Section #1 Page 2 of 2
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
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Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
I I
General Project Information
Project Title: CHILD ABUSE/SEXUAL OFFENDERISEXUAL PREDATOR
Subgrant Recipient: Collier County Board of Commissioners
Implementing Agency: Collier County Sheriffs Office
Project Start Date: 10/1/2009 End Date: 9/30/201 0
Problem Identification
The specific problem to which this project is responding is the safety of all Collier County residents,
primarily children under the age of eighteen (18); from registered sexual predators/sexual
offenders and from sexual offenses by yet unknown criminal offenders. The transient nature of
sexual predators and sexual offenders has increased the known population of ?registered?
offenders/predators and the number of undocumented out-of-state sex offenders and predators.
The increasing population also impacts the increased and proportional accompanying crimes
against children.
Under Florida Statute, while all sexual predators constitute ?sexual offenders?, not all sexual
offenders constitute ?sexual predators? The Legislature finds that sexual predators and sex
offenders who have committed their offenses against minors often pose a higher risk of engaging
in sex offenses, even after being released from incarceration or commitment. Since an offender
presents a high level of threat to public safety, coupled with the long-term effects suffered by
victims of sex offenses, the State is provided with sufficient justification to implement specific
strategies to protect all citizens from sexual offenders. For victims, of all ages, sex offenders and
sexual predators look for opportunities that would take advantage of their victim?s vulnerable
state. While adults may have the ability to prevent being placed in these types of situations, our
children, by nature, are extremely susceptible and need additional protection to keep them from
harm?s way.
With FDLE maintaining the state database for registered sex offender/predators, and verifying
addresses via mail-drops, the Collier County Sheriff?s Office (CCSO) is tasked with conducting
physical checks of offender residential status. Although in May 2009 there were 201 registered
sex offenders and 14 sexual predators registered in Collier County, the CCSO has routinely
encountered other citizens (out of area sex offenders) within the County who have either failed to
register, or have not been specifically designated by the court as a sex offender. Current
strategies for tracking and monitoring sex offenders and predators are based on those that are
?documented? from prior arrests. A problem that will be addressed with this grant funding is
locating offenders who are living in remote areas, or on the constant move from one remote area
of this large county to another. As with many offenses there are offenders who have yet to have
been arrested and identified residing in our county. Statistics have shown that many sex offenders
commit 100-150 sex related offenses before being apprehended. The CCSO desires to maintain a
progressive and proactive response, pursuing yet to be identified offenders and reducing
recidivism of currently identified sex offenders.
The CCSO?s specialized detective bureau designated to be responsible for all reported crimes
against children, missing children, sexual battery (adults and children) and this Child Abuse/Sexual
Offender/Predator Grant, is the [Special Crimes Bureau? (SCB)] Special Victims Unit and the
Exploitation Unit. Funds are needed to maintain the current standard Byrne/JAG Child
Abuse/Sexual Offender 1 Predator Detective position that will
Application Ref # 2010-ARRC-65 Section #2 Page 1 of 5
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
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Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
end on September 30,2009, and to fill an unfunded Detective position that is needed due to the
increase in child abuse, sexual offender, and sexual predator related cases. Overtime and
benefits for other certified Deputies is needed to increase coverage on these cases as called for.
The estimated overtime needed will result in the equivalent of .23 FTEs. This grant will retain one
position that would otherwise not be funded, fill one unfunded position, and add .23 FTE as a
result of overtime.
This SCB?s Special Victims Unit and Exploitation Unit?s responsibility covers child crimes
investigations and offender tracking county-wide (2,025 square miles with a county-wide
population of 382,426). The overall goal of the SCB Special Victims Unit and Exploitation Unit is to
develop uniform and consistent responses to crimes against children and sex crimes; as well as to
proactively seek methods for preventing victimization. Feeling a sense of responsibility to the
community and protecting our neighborhoods, these SCB Units have enhanced its efforts of
conducting periodic checks, monitoring and surveillance of sexual offenders/predators before they
attack again, helping to prevent further offenses against our children. This increased due diligence
in enforcing Florida?s laws will likely increase the number of arrests, and, therefore, the number of
individuals involved in sex offender tracking. These perpetrators by virtue of later convictions will
be registering as sexual predators and sex offenders; resulting in an increase in the volume of
monitoring cases.
Special Crime?s Bureau?s Special Victims Unit and Exploitation Unit?s number of cases assigned
per month each year is consistently increasing as compared to other investigative bureaus. Overall
the Special Crimes Bureau has seen the following rates:
2004 cases: 1,035 Cases per month: 86/ month
2005 cases: 1,347 Cases per month: 112/ month
2006 cases: 1,702 Cases per month: 142/ month
2007 cases: 1,824 Cases per month: 152/ month
2008 cases: 2,639 Cases per month: 220/ month
Crimes where children are the deliberate primary victims constitute a great proportion of
investigative cases and involve every form of abuse and neglect imaginable; cases which disgust
the very fabric of family and proper child caring. In addition, children that run away from home or
are abandoned from their home as ungovernable or unwanted can easily fall prey to sex offenders
and predators. These complicated and often time protracted case investigations outweigh the
number of agency Detectives dedicated to general crimes and other investigative efforts, which in
the past limited the amount of time that can be dedicated to this very important issue.
Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) Program funds are direly
needed to maintain one Detective, fill one unfunded Detective position and overtime for Certified
Deputies for increased coverage on cases as called for, who will be totally dedicated to the
investigation, apprehension, and prosecution of sex offender/predators/investigation of child
crimes, which are at high risk of committing crimes against children under the age of 18. To
support and result in more positive outcomes of this program, grant funds are sought in the
amount of $324,637 for payroll costs, advanced specialized training, more up to date computer
hardware and software, and ten pole cams for surveillance throughout this large county.
Application Ref # 2010-ARRC-65 Section #2 Page 2 of 5
Contract -ARRC-COLL- - -
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
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Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
Project Summary
The Collier County Sheriff? Office (CCSO) proposes to increase its efforts with the enhancement
and expansion of the Child Abuse/Sexual Offender/Sexual Predator project to protect the lives of
children under the age of 18 in Collier County and improve interactions and multi-disciplinary
approaches with other aspects of the criminal justice system. The CCSO proposes to continue the
CCSO Child Abuse/Sexual Offender/Sexual Project with $324,637 from the Recovery Act: Edward
Byrne Memorial Justice Assistance Grant (JAG) Program to maintain one Detective position, fill
one unfunded Detective position, fund overtime for additional Certified Deputy overtime costs,
advanced specialized training, more up to date computer hardware and software, and surveillance
equipment resulting in better trained and better equipped staff who can focus on developing
unique and creative approaches to tracking and monitoring sexual offenders and sexual predators.
With the use of new practices, better statistical classifications can be developed which provide a
clearer picture of the problems, solutions and outcomes developed through this project. The
Detectives assigned to the grant will implement, maintain and coordinate the enforcement of child
abuse and neglect laws, including laws protecting against child sexual abuse, and promoting
programs designed to prevent child abuse and neglect.
The primary objective of this project is to safeguard the community of Collier County, with a
primary focus on protecting children from sexual predators and offenders while reducing crimes
against children. Each case will take a radically different amount of time and grant funds will be
utilized and expended to the maximum degree toward the development of strategies and improved
methods of targeting sexual offender and sexual predator crimes committed against children. The
CCSO grant funded Detectives and other SCB Special Victims Unit and Exploitation Unit
Detectives will participate with the State Prosecutor in criminal prosecutions of these cases.
With Collier County?s rapid growth come more offenders and predators. The current sexual
offender/sexual predator Detective conducts nearly 300 address verifications each quarter with an
estimated 100 attempted contacts during the same period. During the first quarter of 2009
(representing a typical three month-quarter?s activity) there were: 192 physical contacts and
address verifications with OFFENDERS; 21 attempted contacts with OFFENDERS; 66 physical
contacts and address verifications with PREDATORS; and 25 child abuse offenders arrested for
various violations.
The grant funded Detectives will perform and investigate address verifications as required by law,
as well as surveillance of offenders likely to commit specific acts that might constitute a violation of
their community control/probation. Additional funding will allow for Detectives to survey areas
where undocumented sex offenders prey upon children whose likely convictions would qualify the
offender to register as a sexual offenders/predator upon conviction. The Detectives will also serve
as liaisons with the Department of Corrections (DOC) and other law enforcement agencies (local,
state and federal) to identify movements of offenders between jurisdictions who might not be
registered in Collier County. The Detectives will prepare material for the training of CCSO
Deputies on the laws and requirements pertaining to sex offenders/predators, resulting in
expanding the potential for apprehension and prosecution of offenders committing
Application Ref # 2010-ARRC-65 Section #2 Page 3 of 5
Contract -ARRC-COLL- - -
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
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Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
crimes against children in Collier County.
A large component of the grant project is public awareness. The CCSO currently posts monthly
offender notices/updates in each substation, and the CCSO website colliersheriff.org has a Stay
Safe link to information regarding sexual predators/offenders and news regarding sexual predators
on the move. With this grant project, a plan will be developed to enhance public awareness
through public service announcements, radio talk shows, newspaper articles, presentations and
visits with Neighborhood Watch groups, and public presentations. Instituting a project such as this
can evolve with ideas to help children and families such as Internet child safety guides, the
promotion of programs that equip adults with the skills they need to safely raise children today, the
publication of lists of questions to ask prospective child care givers, child safety public service
announcements, and monthly child safety tips.
During this grant period (October 1, 2009 through September 30, 2010), in addition to the
mandated grant requirements it is the goal of the Special Crimes Bureau?s Special Victims Unit
and Exploitation Unit to:
1. Conduct a minimum of three (3) joint operations (DOC Compliance Initiatives) with the Florida
Department of Corrections (DOC) Probation Department in which offenders are verified for
addresses and adherence to probation and community control obligations.
2. Implement a web based system to share offender data between local law enforcement agencies,
which would allow each agency to input their checks and verifications into a central data-base.
This project began in late 2007 and is still under development and coordination.
CCSO?s dedication is to double the state?s mandated address verifications to ensure adequate
protection of our children. The offenders and predators will be checked four times more often than
required by Florida law; sex offenders will be checked quarterly rather than annually; and sexual
predators will be checked monthly rather than quarterly.
A key component of this project is to provide training for CCSO?s technology child abuse/sexual
offender/sexual predator Computer Forensic Analysts to attend training for: advanced computer
forensics; internet examinations; cell phones; video enhancement; NTFS files system; and AVID
video enhancement, as well as advanced training for Detectives to attend the CEIS Conference;
the Dallas Child Conference; and Amber and Fox Valley training. Current hardware and software
is needed for use by CCSO Computer Forensic Analysts to rapidly provide vital information to
Detectives, and for ten pole cameras needed for surveillance of child abuse/sexual offender/sexual
offender cases throughout this very large county. Costs for grant funded Salaries and Benefits,
Expenses, and Operating Capital Outlay total $324,637.
Application Ref # 2010-ARRC-65 Section #2 Page 4 of 5
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
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Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
I I
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of $500,000 or more from
the U.S. Department of Justice?
Answer: Yes
Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or
more from the U.S. Department of Justice?
Answer: Yes
Application Ref # 2010-ARRC-65 Section #2 Page 5 of 5
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
- -~-----, ~_.~-"'_._--- - ,. 111- .-1111. ..,,_...."- .._ "_M
Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
I I
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 001 - Law Enforcement Programs
State Purpose Area: D - Personnel - Employ Personnel
Activity Description
Activity: Personnel
Target Group: Personnel
Geographic Area: Countywide
Location Type: Sheriff?s Office
Address(es} :
Collier County Sheriffs Office
3301 Tamiami Trail East
Building J
Naples, FL 34112
Objectives and Measures
Objective: 22.D.SI - Number of new FTEs funded with JAG funds
Measure: Part 1
Number of existing criminal justice personnel as of the start of the grant period
Goal: 595
Measure: Part 2
Number of new FTEs to be funded during the grant period
Goal: 2
Objective: 24.D.SI - Percent of units that report improved efficiency or increased program
quality
Measure: Part 1
Total number of units to use JAG funds to hire new FTEs or for overtime hours
Goal: 1
Measure: Part 2
Number of units that will report improved efficiency
Application Ref # 2010-ARRC-65 Section #3 Page 1 of 5
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
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Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
I I
Goal: 1
Measure: Part 3
Number of units that will report increased program quality
Goal: 1
State Purpose Area: E - Equipment Supplies - Purchase Equipment/Supplies
Activity Description
Activity: Equipment and Supplies
Target Group: Equipment and Supplies
Geographic Area: Countywide
Location Type: Sheriff?s Office
Address{es) :
Collier County Sheriff's Office
3301 Tamiami Trail East
Building J
Naples, FL 34112
Objectives and Measures
Objective: 25.E.SI - Amount of funds expended on equipment and/or supplies
Measure: Part 1
Amount of funds to be expended to purchase equipment and/or supplies
Goal: $63,370.00
Objective: 26.E.SI- Types of equipment and/or supplies purchased with JAG funds
Measure: Part 2
Purchase computer software
Goal: Yes
Measure: Part 4
Purchase equipment and/or supplies other than court supplies, computer software, or
firearms
Goal: Yes
Application Ref # 2010-ARRC-65 Section #3 Page 2 of 5
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
~.'"~'""__'__V"'W. v".....__,. _.,.~,-_.._- -,--------.
Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
I I
Objective: 27.E.SI - Number of units to directly benefit from equipment and/or supplies
purchased with JAG funds
Measure: Part 1
Number of units that expended grant funds to purchase equipment or supplies
Goal: 1
Measure: Part 2
Number of units that will directly benefit from equipment and/or supplies purchased
with JAG funds
Goal: 1
Objective: 28.E.SI - Percent of criminal justice staff who reported a desired change in job
performance or in program quality as a result of equipment or supplies purchased by
JAG funds
Measure: Part 1
Number of criminal justice staff to receive equipment and/or supplies as a result of
JAG funds
Goal: 2
Measure: Part 2
Number of staff who will report a desired change in job performance as a result of
equipment and/or supplies purchased with JAG funds
Goal: 2
Measure: Part 3
Number of staff who will report a desired change in program quality as a result of
equipment and/or supplies purchased by JAG funds
Goal: 2
State Purpose Area: REC - Recovery Act Measures
Activity Description
Activity: Recovery Act
Target Group: Recovery Act
Geographic Area: Countywide
Location Type: Sheriff?s Office
Objectives and Measures
Application Ref # 2010-ARRC-65 Section #3 Page 3 of 5
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
--~---. "->0'-,- ~ ~"". '^"-_. .~.-_..-
Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
Objective: RC - Number of jobs created or saved (by type) due to Recovery Act funding
Measure: Part 1
Number of jobs to be prevented from being eliminated with Recovery Act funding
Goal: 1
Measure: Part 2
Number of jobs that were eliminated within the last 12 months that will be reinstated
with Recovery Act funding
Goal: 1
Measure: Part 3
Number of jobs to be created with Recovery Act funding
Goal: 1
Application Ref # 2010-ARRC-65 Section #3 Page 4 of 5
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
-"-'^''''-'""-'~'>'"''^- ..",-_.,. -'--~..,"~"" -- ~ _....,.....,-. ._n_
Application for Funding Assistance 16J3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
I I
Section Questions:
Question: If "other" was selected for the geographic area, please describe.
Answer: N/A
Question: If "other" was selected for location type, please describe.
Answer: N/A
Question: What is the physical address of your primary performance location? This is a
physical location, not a mailing address. If your physical location is confidential, enter
the address of the next highest level of your organization. Enter only one address.
Answer: Collier County Sheriffs Office
3301 Tamiami Trail East
Building J
Naples, Florida 34112
Application Ref # 2010-ARRC-65 Section #3 Page 5 of 5
Contract -ARRC-COLL- --
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16J 3
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Monthly
Is the subgrantee a state agency?: No
FLAIR I Vendor Number: 596000558
Budget:
Budget Category Federal Match Total
Salaries and Benefits $227,457.00 $0.00 $227,457.00
Contractual Services $0.00 $0.00 $0.00
Expenses $88,480.00 $0.00 $88,480.00
Operating Capital $8,700.00 $0.00 $8,700.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
-- Totals -- $324,637.00 $0.00 $324,637.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref # 2010-ARRC-65 Section #4 Page 1 of 5
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
,..-.,."... --'-"'.-- . "~'"'"'-- ~-'" .."----------~.._.._,.~._--~
Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
Budget Narrative:
The CCSO?s responsibility covers offender tracking county-wide (2,025 square miles with a
county-wide population of 382,426) and child crimes investigations. An overall goal of this project
is to have uniform and consistent responses to crimes against children and sex crimes; as well as
to proactively seek methods for preventing victimization. Crimes where children are the deliberate
primary victims constitute a great proportion of investigative cases and involve every form of abuse
and neglect imaginable; cases which disgust the very fabric of family and proper child caring.
A problem that will be addressed by having two, instead of one, Detectives tracking offenders and
investigating cases will result in there being fewer sexual offenders and sexual predators in Collier
County. An additional Detective will also facilitate in locating offenders who are living or on the
constant move from one remote area of this large county to another. With an enhanced program
Collier County offender statistics will be reduced, not increased, with respect to how many
offenders are in Collier County. As with many offenses there are offenders who have yet to have
been arrested and identified residing in our county.
One Detective is currently funded with 2009 standard Byrne/Jag funds. However, those funds will
be exhausted on September 30, 2009 ? the end of the grant period and funds are needed to
maintain the position. An additional Detective is needed to meet the work load of these very time
consuming cases. The two Detectives will be dedicated to the investigation, apprehension, and
prosecution of sex offender/predators/investigation of child crimes, which are at high risk of
committing crimes against children under the age of 18. Funds are also needed to pay overtime
costs for other CCSO Certified Deputies to assist with case coverage that cannot be handled by
the two Detectives.
Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) Program funds are direly
needed to support and result in more positive outcomes of this project by maintaining one
Detective, fill one unfunded Detective position, and add .23 FTE as a result of overtime. Funds for
advanced specialized training and state of the art computer hardware and software are also
sought. $324,637 is needed to continue and strengthen the CCSO Child Abuse/Sexual
Offender/Sexual Predator project. Category budget justification narratives follow:
SALARY AND BENEFITS CATEGORY: $227,457.00
$227,457.00 is needed to meet the costs to maintain, enhance and expand the CCSO Child
Abuse/Sexual Offender/Sexual Predator project.
Detective # 1: One full-time Detective needs to be maintained at a salary cost of $59,110.30 and
benefit costs including: $4,521.94 for FICA @ 7.65% ; $14,139.18 for Retirement @ 23.92%;
$14,931.60 for health/dental insurance premiums @ a flat rate for family coverage; $155.71 for
Life/Disability @ .0027% based on ($59,110.34 - $1,440 for incentive or $57,670.30); and
$2,896.40 for workers compensation insurance premiums @ 4.90%. The total salary and benefit
cost for Detective # 1 is $95,755.13. Detective # 1 will be dedicated to this project 100% of his
time.
Detective # 2: One full-time Detective needs to be funded for an unfunded position at a salary cost
of $62,262.65 and benefit costs including: $4,763.09 for FICA @ 7.65%; $14,893.23 for
Retirement @ 23.92%; $14,931.60 for health/dental insurance premiums
Application Ref # 2010-ARRC-65 Section #4 Page 2 of 5
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
. ,,~~-"'-"_.,,--""'-,,- -,..".-- ,"'--....., ......"-,,,""- """--.-". .'-'~
Application for Funding Assistance 16J ~
-"
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
Budget Narrative (Continued):
@ a flat rate for family coverage; $164.22 for Life/Disability @ .0027% based on ($62,262.65 -
$1,440 for incentive or $60,822.65); and $3,050.87 for workers compensation insurance premiums
@ 4.90%. The total salary and benefit cost for Detective # 1 is $100,065.66. Detective # 2 will be
dedicated to this project 100% of his time.
Overtime? Certified Deputies working on grant project: Funds are needed to pay overtime costs
for other CCSO Certified Deputies to assist with case coverage that cannot be handled by the two
grant funded Detectives. It is estimated that .23 FTEs will result from 20 overtime hours @ 1.5%
for 26 pay periods X an average overtime rate of $30.08 an hour totaling $23,462.40 and benefit
costs including: $1,794.87 for FICA @ 7.65% ; $5,612.21 for Retirement @ 23.92%; and $766.44
for workers compensation insurance premiums @ 4.90% on straight hour costs of $15,641.60 only
or $23,462.40 + 1.5 = $15,641.60. The total overtime and benefit cost is $31,635.92. Certified
Deputies overtime charged to this grant will have dedicated 100% of the overtime to this project.
CONTRACTUAL SERVICES CATEGORY: $0.00
EXPENSES CATEGORY: $88,480.00
Training: Advanced specialized training is needed for Detectives and Special Crimes Bureau
Exploitation Unit Forensic Analysts working on child abuse/sexual offender/sexual predator cases.
Prior approval is being requested for Detectives and Special Crimes Bureau Exploitation Unit
Computer Forensic Analysts to attend the following trainings: the Crimes Against Children?s
Conference totaling $4,760; Amber Training? Fox Valley Training totaling $3,220; EnCase
Advanced Computer Forensics @ $3,925; EnCase Advanced Internet Examinations @ $3,925;
EnCase Advanced NTFS @ $3,925; EnCase CEIS Conference @ $6,600; EnCase Neutrino Cell
Phone Forensics @ $3,925; and AVID Video Enhancement @ $3,530. Training is crucial for
CCSO staff working on this project to learn and fully understand forward thinking advances in child
crimes investigations and offender tracking to result in the apprehension and prosecution of
offenders committing crimes against children in Collier County, Florida. The total cost for training
is $33,810.00.
Software: Funds for two software packages are needed by Special Crime Bureau Forensic
Analysts for child abuse/sexual offender/sexual predator cases. The software is: Net Analysis
Forensic Software @ $330 and Mount Image Pro Forensic Software @ $424.29. The total cost for
software is $754.29.
Fingerprinting & DNA Combo ID Kit: Fingerprinting and DNA capabilities are needed by staff for
this grant funded project. An ID combo kit for one child will cost $1.58464 apiece. 25,OOOlD
Combo Kits for fingerprinting and DNA will cost $39,916.00.
Pole Cameras: Funds for ten Pole Cameras are needed for surveillance. The Sierra Wireless
Airlink Raven-X will assist the CCSO with deploying surveillance systems that assist in preventing
crimes as well as successfully prosecuting crimes that have already taken place. Ten pole
cameras that cost $800 total $8,000.
Pole Camera Monthly Airlink Fee: There is a monthly airlink fee connected with the operation of
the Raven-X pole cameras. The monthly fee for each airlink is $50, or $50 x
Application Ref # 2010-ARRC-65 Section #4 Page 3 of 5
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
,.._....._~""-,...-,...~-_.- ...._.~- ~"'''-~''-, I" -""'" ' "_.0 ~"~'"-~''''' . ~".",. .-, _._...~.. ~-~-,_.
Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
Budget Narrative (Continued):
10 pole cams X 12 months = $6,000.
The total Expense Category cost is $88,480.00
OPERATING CAPITAL OUTLAY CATEGORY: $8,700.00
Forensic Workstation PC: Special Crimes Unit Exploitation Unit Computer Forensic Analysts need
a forensic workstation PC and have the capability to build a forensic workstation PC from parts
ordered separately and assembled by the Analysts in house. This will save over $3,300.00 in
equipment costs and provide the Analysts with intimate knowledge of the system itself. The total
cost for the parts is $2,700.00.
EnCase Law Enforcement Edition (Forensic Software): A forensic examination software
license/dongle is needed for the above referenced workstation. The total cost is $2,200.00.
Disk Duplicator (TD1): A Tableau Forensic Disk Duplicator (TD1) will allow high speed forensic
disk duplication for consent searches and time sensitive acquisitions. The total cost is $1,250.00.
Xerox Phase 8860: The Xerox Phase 8860 is needed to accurately reproduce printed images of
AVID enhanced surveillance videos. Extremely accurate color reproductions are needed. The
total cost is $2,550.00.
The total Operating Capital Outlay cost is $8,700.00.
INDIRECT COST CATEGORY: $0.00
TOTAL BUDGET $324,637.00
Application Ref # 2010-ARRC-65 Section #4 Page 4 of 5
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
......_.."W_~,____"___.... -,,-,- "~~>"
Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: Both a net personnel increase and a continued personnel increase from the previous
standard Byrne/JAG program will occur.
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: Yes
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: $1,000.00
Application Ref # 2010-ARRC-65 Section #4 Page 5 of 5
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
"_~'"'''.'M" ,.....-........- ..'.....----- P~",.. ~..,..~... ._--_._._-,._---~
Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
I SeclioriS! .Slan".rclelha'tll...s I
Insert Standard Conditions Page here.
Application Ref # 2010-ARRC-65 Section #5 Page 1 of 1
Contract -ARRC-COLL- --
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
-~"'~""."~"'-"'''''''''''''' .'.~"~.-'.'-' _.,...~.~"._.. ~..~ ~'____o~_._._"_~,. ..
Edward Byrne Memorial Justice Assistance Grant (JAG) Program 16J 3
Florida Department of Law Enforcement
I Standard Conditions I
Conditions of agreement requiring compliance by units of local government (subgrant recipients),
implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in
this section. Upon approval of this subgrant, the approved application and the following terms of
conditions will become binding. Failure to comply with provisions of this agreement will result in
required corrective action up to and including project costs being disallowed and termination of the
project, as specified in item 17 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide (Financial Guide) and the Edward Byrne Memorial Justice Assistance
Grant (JAG) program guidance as well as Federal statutes, regulations, policies, guidelines
and requirements and Florida laws and regulations including but not limited to:
. Florida Administrative Code, Chapter 110-9, "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program"
. Office of Management and Budget (OM B) Circular A-21 (2 CFR 220), "Cost Principles for
Educational Institutions"
. OMB Circular A-87 (2 CFR 225), "Cost Principles for State, Local and Indian Tribal
Governments"
. OMB Circular A-102, "Grants and Cooperative Agreements with State and Local
Governments"
. OMB Circular A-110 (2 CFR 215), "Uniform Administrative Requirements for Grants and
Cooperative Agreements"
. OMB Circular A-122 (2 CFR 230), "Cost Principles for Non-Profit Organizations"
. OMB Circular A-133, "Audits of States, Local Governments, and Non-Profit
Organizations"
. 28 CFR 38, "Equal Treatment for Faith-Based Organizations"
. 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local
Governments" (Common Rule)
. 28 CFR 83, "Government-Wide Requirements for Drug-Free Workplace (Grants)"
. 28 CFR 18, 22, 23, 30, 35, 42, 61, and 63
. Public Law 109-162, Title XI-Department of Justice Reauthorization, Subtitle B-
Improving the Department of Justice's Grant Programs, Chapter 1-Assisting Law
Enforcement and Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program
and Local Law Enforcement Block Grant Program
. 42 U.S.C. 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
2. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost items set forth in the Office of Justice Programs
Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments
and federal OMB Circular A-8?, "Cost Principles for State, Local and Indian Tribal
Governments," or OMB Circular A-21, "Cost Principles for Educational Institutions."
b. All procedures employed in the use of federal funds for any procurement shall be according
to U.S. Department of Justice Common Rule for State and Local Governments, or OMB
Circular A-110, or OMB Circular A-102, and Florida law to be eligible for reimbursement.
SFY 2010 Page 1
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16J 3
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
3. Reports
a. Project Performance Reports
(1) Reporting Time Frames:The subgrant recipient shall submit Quarterly Project
Performance Reports to the Florida Department of Law Enforcement, hereafter known as
the Department, within 15 days after the end of the reporting period. In addition, if the
subgrant award period is extended beyond the "original" project period, additional
Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate, and timely
may result in sanctions, as specified in item 17, Performance of Agreement Provisions.
(2) Report Contents: Performance reports must include a response to all objectives included
in your subgrant. A detailed response is required in the narrative portion for yes/no
performance objectives. The narrative must also reflect on accomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems.
b. Financial Reports
(1) Project Expenditure Reports
(a) The subgrant recipient shall have a choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the Department. Project Expenditure
Reports are due thirty-one (31) days after the end of the reporting period. In addition,
if the subgrant award period is extended, additional Project Expenditure Reports shall
be submitted. Project Expenditure Reports for grants made under the Recovery Act
must be submitted monthly. See the Recovery Act Conditions for additional
information.
(b) All project expenditures for reimbursement of subgrant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office of Criminal Justice Grants (OCJG) through the Subgrant Information
Management ON-line (SIMON) system.
(c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-
audit and post-audit.
(d) Before the "final" Project Expenditure Report will be processed, the subgrant
recipient must submit to the Department all outstanding project reports and must
have satisfied all special conditions. Failure to comply with the above provisions
shall result in forfeiture of reimbursement.
(e) Reports are to be submitted even when no reimbursement is being requested.
(2) The Financial Closeout Documentation shall be submitted to the Department within forty-
five (45) days of the subgrant termination date.
(3) If applicable, the subgrant recipient shall submit Quarterly Project Generated Income
Reports to the Department within 31 days after the end of the reporting period covering
subgrant project generated income and expenditures during the previous quarter. If any
PGI remains unspent after the subgrant ends, the subgrant recipient must continue
SFY 2010 Page 2
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program 16J 3
Florida Department of Law Enforcement
submitting quarterly PGI reports until all funds are expended. (See Item 10, Program
Income.)
c. Other Reports
The recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that
assure proper disbursement and accounting of subgrant funds and required non-federal
expenditures. All funds spent on this project shall be disbursed according to provisions of the
project budget as approved by the Department.
b. All expenditures and cost accounting of funds shall conform to the Office of Justice Programs
Financial Guide, the Common Rule, and OMB Circulars A-21, A-87, and A-110, or A-102 as
applicable, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant
recipient.
5. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of
Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds.
6. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the subgrant period. Only project costs incurred on or after
the effective date and on or prior to the termination date of the subgrant recipient's project are
eligible for reimbursement.
7. Advance Funding
Advance funding shall be provided to a subgrant recipient upon a written request to the
Department.
8. Trust Funds
a. The unit of local government must establish a trust fund in which to deposit JAG funds.
The trust fund mayor may not be an interest bearing account.
b. The account may earn interest, but any earned interest must be used for program purposes
and expended before the subgrant end date. Any unexpended interest remaining at the
end of the subgrant period must be submitted to the Office of Criminal Justice Grants for
transmittal to the Bureau of Justice Assistance.
9. Travel and Training
The cost of all travel shall be reimbursed according to the subgrant recipient's written travel
policy. If the subgrant recipient does not have a written travel policy, cost of all travel will be
reimbursed according to S 112.061, Fla. Stat.
SFY 2010 Page 3
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program 16J 3
Florida Department of Law Enforcement
10. Program Income (also known as Project Generated Income)
a. All income generated as a direct result of a subgrant project shall be deemed program
income.
b. Any project that will potentially earn PGI must submit an Earnings and Expenditures Report
to report how much PGI was earned during each quarter. A report must be submitted each
quarter even if no PGI was earned or expended.
c. PGI expenditures require prior written approval from the Office of Criminal Justice Grants.
Program income must be used for the purposes of and under the conditions applicable to
the award. If the cost is allowable under the Federal grant program, then the cost would be
allowable using program income.
d. Program income should be used as earned and expended as soon as possible. Any
unexpended PGI remaining at the end of the Federal grant period must be submitted to the
Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance.
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs)
for an eight-hour day. Approval shall be based upon the contract's compliance with requirements
found in the Financial Guide, the Common Rule, and in applicable state statutes. The
Department's approval of the subgrant recipient agreement does not constitute approval of
consultant contracts. If consultants are hired through a competitive bidding process (not sole
source), the $450 threshold does not apply.
12. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice
purposes during its useful life or dispose of it pursuant to 9 274, Fla. Stat.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use,
maintain and dispose of any property furnished to it by the Department or purchased
pursuant to this agreement according to federal property management standards set forth in
the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for
State and Local Governments or the federal OMB Circular A-110 or A-102, as applicable.
This obligation continues as long as the subgrant recipient retains the property,
notwithstanding expiration of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Programs
Financial Guide (as amended), and the U.S. Department of Justice Common Rule for State and
Local Governments, or the federal OMB Circular A-110 or A-102, as applicable.
14. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
SFY 2010 Page 4
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16J 3
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership
with support funded under this grant agreement.
15. Publication or Printing of Reports
The subgrant recipient shall submit for review and approval one copy of any curricula, training
materials, or any other written materials that will be published, including web-based materials and
web site content, through funds from this grant at least thirty (30) days prior to the targeted
dissemination date.
All materials publicizing or resulting from award activities shall contain the following statements:
"This project was supported by Award No. [contact the Office of Criminal Justice Grants for award
number] awarded by the Bureau of Justice Assistance, Office of Justice Programs. The opinions,
findings, and conclusions or recommendations expressed in this publication/program/exhibition
are those of the author(s) and do not necessarily reflect the views of the Department of Justice."
16. Audit
a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a
single or program-specific audit conducted for that year. The audit shall be performed in
accordance with the federal OMB Circular A-133 and other applicable federal law. The
contract for this agreement shall be identified in the Schedule of Federal Financial Assistance
in the subject audit. The contract shall be identified as federal funds passed through the
Florida Department of Law Enforcement and include the contract number, CFDA number,
award amount, contract period, funds received and disbursed. When applicable, the
subgrant recipient shall submit an annual financial audit that meets the requirements of 9
11.45, Fla. Stat. , "Definitions; duties; authorities; reports; rules."; 9215.97, Fla. Stat. ,
"Florida Single Audit Act"; and Rules of the Auditor General, Chapter 10.550, "Local
Governmental Entity Audits" and Chapter 10.650, "Florida Single Audit Act Audits Nonprofit
and For-Profit Organizations."
b. A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its completion, but no later than nine (9) months after the
audit period. In order to be complete, the submitted report shall include any management
letters issued separately and management's written response to all findings, both audit report
and management letter findings. Incomplete audit reports will not be accepted by the
Department.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the
issue date of the audit report in instances of noncompliance with federal laws and
regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the
Department, or its designee, upon request for a period of three (3) years from the date the
audit report is issued, unless extended in writing by the Department.
f. Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal year
are exempt from the audit requirements of OMB Circular A-133 for that fiscal year. In this
case, written notification, which can be in the form of the "Certification of Audit Exemption"
form, shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to the Department no later than
March 1 following the end of the fiscal year.
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g. If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or written notification of audit exemption should be sent to the
following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
17. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation,
termination, or suspension of the agreement in whole or in part. In such event, the Department
shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of
such sanction. The subgrant recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
18. Commencement of Project
a. If a project is not operational within 60 days of the original start date of the award period, the
subrecipient must report by letter to the Department the steps taken to initiate the project, the
reasons for delay, and the expected start date.
b. If a project is not operational within 90 days of the original start date of the award period, the
subrecipient must submit a second statement to the Department explaining the
implementation delay.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and re-
obligate subgrant funds to other Department approved projects. The Department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety (90) day period, but only by formal written adjustment to this agreement.
19. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault or negligence of the subgrant recipient. Such causes include, but are not
limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant, and
without fault or negligence of either of them, the subgrant recipient shall not be deemed in
default, unless:
(1 ) Supplies or services to be furnished by the consultant were obtainable from other
sources,
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the
extent of such failure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
20. Written Approval of Changes in this Approved Agreement
a. Subgrant recipients must obtain prior approval from the Department for major substantive
changes such as changes in project activities, target populations, service providers,
implementation schedules, project director, and designs or research plans set forth in the
approved agreement and for any budget changes that will transfer more than 10% of the total
budget between budget categories.
b. Subgrant recipients may transfer up to 10% of the total budget between current, approved
budget categories without prior approval as long as the funds are transferred to an existing
line item
c. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes,
disagreements, or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The subgrant recipient shall proceed diligently with the
performance of this agreement according to the Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The
subgrant recipient's right to appeal the Department's decision is contained in 9 120, Fla. Stat.,
and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver of proceedings under 9 120, Fla. Stat.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Department, of the U.S. Department of Justice, or the Auditor General of the
State of Florida, have the right of visiting the project site to monitor, inspect and assess work
performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S.
Department of Justice, the U.S. Comptroller General or any of their duly authorized
representatives, shall have access to books, documents, papers and records of the subgrant
recipient, implementing agency and contractors for the purpose of audit and examination
according to the Financial Guide and the Common Rule.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant
recipient, implementing agency, or contractor refuses to allow public access to all documents,
papers, letters, or other materials subject to provisions of 9 119, Fla. Stat. , and
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made or received by the subgrant recipient or its contractor in conjunction with this
agreement.
c. The subgrant recipient will give the awarding agency or the General Accounting Office,
through any authorized representative, access to and the right to examine all paper or
electronic records related to the financial assistance.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years
from the date of the final financial statement and be available for audit and public disclosure upon
request of duly authorized persons.
25. Signature Authority
The Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative, who sign the Signature Page, have
the authority to request changes to the approved agreement. The prior mentioned individuals
have authority to sign or make amendments to the Sole Source, ADP Justification and the
Privacy Certification forms. The Project Director has authority to submit requests for approval of
specific travel, and Performance Reports, with the exception of the Financial and Closeout
Package, which also requires the signature by the Chief Financial Officer of the Subgrant
Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some
other person signature authority for him/her, the chief officer or elected official must submit to the
Department a letter or resolution indicating the person given signature authority. The letter
indicating delegation of signature authority must be signed by the chief officer or elected official
and the person receiving signature authority. The letter must also specify the authority being
delegated.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for
the Subgrant recipient or Implementing Agency, Project Director, or Contact Person, the
Department must be notified in writing with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by
law for employment, unless otherwise provided by law, the provisions of 9435, Fla. Stat. shall
apply.
a. All positions in programs providing care to children, the developmentally disabled, or
vulnerable adults for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to 9 435, Fla. Stat., using the level
2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment. For the purposes of the subsection, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
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for all purposes and checks in this subsection, statewide criminal and juvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1 ) Any person who is required to undergo such a security background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency or employee. When fingerprinting is required, the fingerprints of the employee
or applicant for employment shall be taken by the employing agency or by an
authorized law enforcement officer and submitted to the Department of Law
Enforcement for processing and forwarding, when requested by the employing agency,
to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the
processing of the fingerprints.
29. Drug Court Projects
A Drug Court Project must comply with 9 397.334, Fla. Stat., "Treatment-Based Drug Court
Programs."
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S.
Department of Justice encourages consultation with all allied components of the criminal justice
system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for
systemic impacts such as increased court dockets and the need for detention space.
31. Criminal Intelligence System
The subgrant recipient agrees that any information technology system funded or supported by the
Office of Justice Programs funds will comply with 28 C.F.R. Part 23, Criminal Intelligence
Systems Operating Policies, if the Office of Justice Programs determines this regulation to be
applicable. Should the Office of Justice Programs determine 28 C.F.R. Part 23 to be applicable,
the Office of Justice Programs may, at its discretion, perform audits of the system, as per 28
C.F.R. 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as
per 42 U.S.C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read,
understands, and agrees to abide by all of the conditions for confidential funds as set forth in the
effective edition of the Office of Justice Programs Financial Guide is required from all projects
that are involved with confidential funds. The signed certification must be submitted at the time of
grant application.
33. Equal Employment Opportunity (EEO)
a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of
race, color, national origin, religion, sex, disability, or age in funded programs or activities. All
subgrant recipients and implementing agencies must comply with any applicable statutorily-
imposed nondiscrimination requirements, which may include the Omnibus Crime Control and
Safe Streets Act of 1968 (42 U.S.C. 9 3789d); the Victims of Crime Act (42 U.S.C. 9
10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. 9
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5672(b)); the Civil Rights Act of 1964 (42 U.S.C. ~ 2000d); the Rehabilitation Act of 1973 (29
U.S.C. ~ 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. ~ 12131-34); the
Education Amendments of 1972 (20 U.S.C. ~~1681, 1683, 1685-86); the Age Discrimination
Act of 1975 (42 U.S.C. ~~ 6101-07); and Department of Justice Non-Discrimination
Regulations 28 CFR Part 42; see Ex. Order 13279 (equal protection of the laws for faith-
based and community organizations).
b. A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or more
employees and it has received any single award of $25,000 or more from the Department of
Justice. The plan must be prepared using the on-line short form at
http://www.ojp.usdoj.gov/aboutlocr/eeop_comply.htm, must be retained by the subgrant
recipient or implementing agency, and must be available for review or audit. The
organization must also submit an EEO Certification to FDLE.
c. If the subgrant recipient or implementing agency is required to prepare an EEO Plan and has
received any single award of $500,000 or more from the Department of Justice, it must
submit its plan to the Department of Justice for approval. A copy of the Department of
Justice approval letter must be submitted to FDLE. The approval letter expires two years
from the date of the letter.
d. A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if it is
has fewer than 50 employees or if it does not receive any single award of $25,000 or more
from the Department of Justice or if it is a nonprofit organization, a medical or educational
institution, or an Indian Tribe. If an organization is exempt from the EEO Plan requirement, it
must submit an EEO Certification to FDLE.
e. The subgrant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within 60 days of the project start date may result in suspension or
termination of funding, until such time as it is in compliance.
f. In the event a Federal or State court of Federal or State administrative agency makes a
finding of discrimination after a due process hearing on the grounds of race, color, religion,
national origin, sex, or disability against a recipient of funds, the recipient will forward a copy
of the finding to the Office for Civil Rights, Office of Justice Programs.
34. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act
(ADA), Public Law 101-336, which prohibits discrimination by public and private entities on the
basis of disability and requires certain accommodations be made with regard to employment
(Title I), state and local government services and transportation (Title II), public accommodations
(Title 111), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien workers, constituting a violation of the employment provisions contained in 8
U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INA"). The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment
provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of
this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrant recipient agrees to assist FDLE in complying with the NEPA, the National
Historic Preservation Act, and other related federal environmental impact analyses
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requirements in the use of subgrant funds by the subgrant recipient. This applies to the
following new activities whether or not they are being specifically funded with these subgrant
funds. That is, it applies as long as the activity is being conducted by the subgrant recipient
or any third party and the activity needs to be undertaken in order to use these subgrant
funds,
(1 ) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on
the National Register of Historic Places or (b) located within a 100-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of a funded activity and (b)
traditionally used, for example, in office, household, recreational, or educational
environments.
(5) Implementation of a program relating to clandestine methamphetamine laboratory
operations, including the identification, seizure, or closure of clandestine
methamphetamine laboratories.
b. The subgrant recipient understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or an Environmental Impact Statement, as
directed by the Bureau of Justice Assistance. The subgrant recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed by the
Department of Justice, for programs relating to methamphetamine laboratory operations.
c. For any of a subgrant recipient's existing programs or activities that will be funded by these
subgrants, the subgrant recipient, upon specific request from the Department and the U.S.
Department of Justice, agrees to cooperate with the Department of Justice in any preparation
by Department of Justice of a national or program environmental assessment of that funded
program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and
Suspension and 2 CFR 180, "OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Nonprocurement)" These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless
authorized by the Department. If the subgrant is $100,000 or more, the subgrant recipient and
implementing agency certify that they and their principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded
from covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State, or local)
transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program 16J 3
Florida Department of Law Enforcement
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1 )(b) of th is certification; and
d. Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on
Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant, or cooperative agreement of $100,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by 31 USC 1352. Any person
who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than $100,000 for each failure to file.
c. As required by 31 USC 1352, and implemented at 28 CFR 69, for persons entering into a
grant or cooperative agreement over $100,000, as defined at 28 CFR 69, the applicant
certifies that:
(1 ) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the making of any Federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or cooperative agreement;
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this Federal grant or cooperative agreement,
the undersigned shall complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions;
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subgrants, contracts under
grants and cooperative agreements, and subcontracts) and that all sub-recipients shall
certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 39, above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract.
40. Additional Restrictions on Lobbying
Recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or
policy, at any level of government, without the express prior written approval of the Office of
Justice Programs.
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41. "Pay - to - Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate "pay-to-stay" programs. "Local
jail," as referenced in this condition, means an adult facility or detention center owned and/or
operated by city, county, or municipality. It does not include juvenile detention centers. "Pay-to-
stay" programs as referenced in this condition, means a program by which extraordinary services,
amenities and/or accommodations, not otherwise available to the general inmate population, may
be provided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
42. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
Methamphetamine Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient
must comply with this condition, which provides for individual site environmental
assessment/impact statements as required under the National Environmental Policy Act.
a. General Requirement: The subgrant recipient agrees to comply with Federal, State, and
local environmental, health and safety laws and regulations applicable to the investigation
and closure of clandestine methamphetamine laboratories and the removal and disposal of
the chemicals, equipment, and wastes used in or resulting from the operation of these
laboratories.
b. Specific Requirements: The subgrant recipient understands and agrees that any program or
initiative involving the identification, seizure, or closure of clandestine methamphetamine
laboratories can result in adverse health, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2) any residents, occupants,
users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory
site's immediate and surrounding environment of the site(s) where any remaining chemicals,
equipment, and waste from a seized laboratory's operations are placed or come to rest.
Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible
adverse health, safety and environmental impacts from any of clandestine
methamphetamine operations funded under this award, it will (1) include the nine, below
listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award; and (3) implement these
protective measures directly throughout the life of the subgrant. In so doing, the subgrant
recipient understands that it may implement these protective measures directly through the
use of its own resources and staff or may secure the qualified services of other agencies,
contractor or other qualified third party.
(1) Provide medical screening of personnel assigned or to be assigned by the subgrant
recipient to the seizure or closure if of clandestine methamphetamine laboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgrant recipient to either the seizure or closure of clandestine methamphetamine
laboratories;
(3) As determined by their specific duties, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors to remove all chemicals and associated
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
glassware, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
(6) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
(7) Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6
immediately above in order to ensure proper compliance;
(8) Have in place and implement an inter-agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others to
ensure that any residual contamination is remediated, if necessary, and in accordance
with existing State and Federal requirements; and
(9) Have in place and implement a written agreement with the responsible state or local
service agencies to properly respond to any minor, as defined by state law, at the site.
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methamphetamine toxicity; and (iv) arrange for any follow-up medical tests,
examinations, or health care made necessary as a result of methamphetamine toxicity.
43. Limited English Proficiency (LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of
1964,42 U.S.C. ~ 2000d, recipients of Federal financial assistance must take reasonable steps to
provide meaningful access to their programs and activities for persons with LEP. For more
information on the civil rights responsibilities that recipients have in providing language services
to LEP individuals, please see the website at httD:/Iwww.leD.qOv.
44. The Coastal Barrier Resources Act
The subgrant recipient will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC
3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the
Coastal Barrier Resources System.
45. Enhancement of Security
If funds are used for enhancing security, the subgrant recipient agrees to:
a. Have an adequate process to assess the impact of any enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement is undertaken.
b. Conduct such an assessment with respect to each such enhancement; and, submit to the
Department the aforementioned assessment in its Final Program Report.
46. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrant recipient assures that the facilities under its ownership, lease or supervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be used in the
project is under consideration for listing by the EPA.
47. Flood Disaster Protection Act
The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of
1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in
communities where such insurance is available as a condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
identified as an area having special flood hazards.
48. National Historic Preservation Act
It will assist the Department (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U.S.C. S 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. S 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. S 4321).
49. Omnibus Crime Control and Safe Streets Act
The subgrant recipient will comply and assure the compliance of all contractors, with the
applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended; the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act; as
appropriate; the provisions of the current edition of the Office of Justice Program Financial and
Administrative Guide for Grants; and all other applicable State and Federal laws, orders,
circulars, or regulations.
50. Human Research Subjects
Grantee agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of Justice
Programs policies and procedures regarding the protection of human research subjects, including
obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.
51. National Information Exchange Model specifications
To support public safety and justice information sharing, the Office of Justice Programs requires
the grantee to use the National Information Exchange Model (NIEM) specifications and guidelines
for this particular grant. Grantee shall publish and make available without restriction all schemas
generated as a result of this grant to the component registry as specified in the guidelines. For
more information on compliance with this condition, visit
htto://www. niem. aov/imolementationau ide. oho.
52. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant (JAG). Compliance with these requirements will be monitored by the
Bureau of Justice Assistance.
SFY 2010 Page 15
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16J 3
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
53. Privacy Certification
The subgrant recipient agrees to comply with all confidentiality requirements of 42 U.S.C. section
3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or
information. Grantee further agrees, as a condition of grant approval, to submit a Privacy
Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section
22.23.
54. State Information Technology Point of Contact
The subgrant recipient agrees to ensure that the State Information Technology Point of Contact
receives written notification regarding any information technology project funded by this grant
during the obligation and expenditures period. This is to facilitate communication among local
and state governmental entities regarding various information technology projects being
conducted with these grant funds. In addition, the recipient agrees to maintain an administrative
file documenting the meeting of this requirement. For a list of State Information Technology
Points of Contact, go to http://www.it.ojp.gov/default.aspx?area=policyAndPractice&page=1 046.
55. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall employ, to the extent possible, existing
networks as the communication backbone to achieve interstate connectivity, unless the subgrant
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed IT system.
56. Supplanting
The subgrant recipient agrees that funds received under this award will not be used to supplant
State or local funds, but will be used to increase the amounts of such funds that would, in the
absence of Federal funds, be made available for law enforcement activities.
57. Conflict of Interest
The subgrant recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest, or personal gain.
58. Uniform Relocation Assistance and Real Property Acquisitions Act
The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of 1970 (42 U.S.C. 94601 et seq.), which govern the
treatment of persons displaced as a result of federal and federally-assisted programs.
59. Limitations on Government Employees Financed by Federal Assistance
The subgrant recipient will comply with requirements of 5 U.S.C. 991501-08 and 99 7324-28,
which limit certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal assistance.
60. Equal Treatment for Faith Based Organizations
The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the
Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the
SFY 2010 Page 16
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I
Edward Byrne Memorial Justice Assistance Grant (JAG) Program 16J 3
Florida Department of Law Enforcement
"Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that
Department of Justice grant awards of direct funding may not be used to fund any inherently
religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in
time or place from the Department of Justice funded program, and participation in such activities
by individuals receiving services from the grantee or a sub-grantee must be voluntary. The Equal
Treatment Regulation also makes clear that organizations participating in programs directly
funded by the Department of Justice are not permitted to discriminate in the provision of services
on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,
faith based organizations may, in some circumstances, consider religion as a basis for
employment. See http://www.ojp.gov/aboutlocr/equaUbo.htm.
61. Certification for Employees Working Solely on a Single Federal Award
Any project staff that are fully funded by the grant must certify that they worked solely on the
grant. The certification must be prepared at least semi annually and must be signed by the
employee and by a supervisory official having first hand knowledge of the work performed by the
employee.
SFY 2010 Page 17
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16J 3
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
American Recoverv and Reinvestment Act of 2009
I Special Recovery Act Conditions I
1. Recovery Act
a. All subgrant recipients must comply with Public Law 111-5, the American Recovery and
Reinvestment Act of 2009 (This law is a federal public law).
b. The subgrant recipient understands and agrees that all other terms and conditions contained
in this award, or in applicable FDLE or Office of Justice Programs grant policy statements or
guidance, apply unless they conflict or are superseded by the terms and conditions included
here that specifically implement the American Recovery and Reinvestment Act of 2009,
Public Law 111-5 ("ARRA" or "Recovery Act") requirements. Subgrant recipients are
responsible for contacting their grant managers for any needed clarifications.
c. The recipient agrees to comply with any modifications or additional requirements that may be
imposed by law and future FDLE or Office of Justice Programs (including government-wide)
guidance and clarifications of Recovery Act requirements.
2. Access to Records; Interviews
The subgrant recipient understands and agrees that FDLE, the Department of Justice (including
the Office of Justice Programs and the Office of the Inspector General)), and its representatives,
and the Government Accountability Office, shall have access to and the right to examine all
records (including, but not limited to, books, papers, and documents) related to this Recovery Act
award, including such records of any subgrant recipient, contractor, or subcontractor. See items
23 and 24 of the Standard Conditions.
The recipient also understands and agrees that FDLE, the Department of Justice, and the
Government Accountability Office are authorized to interview any officer or employee of the
subgrant recipient, contractor, or subcontractor regarding transactions related to this Recovery
Act award.
3. One-time funding
The subgrant recipient understands and agrees that awards under the Recovery Act will be one-
time awards and accordingly that its proposed project activities and deliverables are to be
accomplished without additional Department of Justice funding.
4. Separate Tracking and Reporting of Recovery Act Funds and Outcomes
The subgrant recipient agrees to track, account for, and report on all funds from this Recovery Act
award (including specific outcomes and benefits attributable to Recovery Act funds) separately
from all other funds, including Department of Justice award funds from non-Recovery Act awards
awarded for the same or similar purposes or programs. (Recovery Act funds may be used in
conjunction with other funding as necessary to complete projects, but tracking and reporting of
Recovery Act funds must be separate.)
Accordingly, the accounting systems of the subgrant recipient must ensure that funds from this
Recovery Act award are not commingled with funds from any other source.
The subgrant recipient further agrees that all personnel whose activities are to be charged to the
award will maintain timesheets to document hours worked for activities related to this award and
non-award related activities.
SFY 2010 Page 1
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Florida Department of Law Enforcement 3"
Edward Byrne Memorial Justice Assistance Grant Program
American Recove and Reinvestment Act of 2009
5. Central Contractor Registration and DUNS Number
The subgrant recipient must maintain a current registration in the Central Contractor Registration
(www.ccr.gov) at all times during which it has any active federal awards funded with Recovery Act
funds. A Dun and Bradstreet Data Universal Numbering System (DUNS) Number
(www.dnb.com) is one of the requirements for registration in the Central Contractor Registration.
6. Additional Audit Requirements - Recovery Act Transactions Listed in Schedule of
Expenditures of Federal Awards
a. The subgrant recipient agrees to maintain records that identify adequately the source and
application of Recovery Act funds, to maximize the transparency and accountability of funds
authorized under the Recovery Act as required by the Act and in accordance with 2 CFR
215.21, "Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals, and Other Non-profit Organizations" and OMB A-102 Common
Rules provisions (relating to Grants and Cooperative Agreements with State and Local
Governments).
b. The subgrant recipient agrees to separately identify the expenditures for Federal awards
under the Recovery Act on the Schedule of Expenditures of Federal Awards (SEFA) and the
Data Collection Form (SF-SAC) required by OMS Circular A-133. This condition only applies
if the Single Audit Act Amendments of 1996 and OMB Circular A-133, "Audits of States, Local
Governments, and Non-Profit Organizations" cover the subgrant recipient. This shall be
accomplished by identifying expenditures for Federal awards made under the Recovery Act
separately on the SEFA as separate rows under Item 9 of Part III on the SF-SAC by CFDA
number, and inclusion of the prefix "ARRA-" in identifying the name of the Federal program
on the SEFA and as the first characters in Item 9d of Part III on the SFSAC.
7. Reporting (Section 1512)
a. In addition to the reporting requirements in item 3 of the Standard Conditions, subgrant
recipients must provide any information necessary to comply with section 1512 of the
Recovery Act, which requires detailed reporting by FDLE not later than ten calendar days
after the end of each calendar quarter. Receipt of funds will be contingent upon timely
reporting.
b. The subgrant recipient must complete projects or activities which are funded under the
Recovery Act and report on use of Recovery Act funds provided through this subgrant.
Information from these reports will be made available to the public.
8. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
The subgrant recipient must promptly refer to the Department of Justice, Office of the Inspector
General any credible evidence that a principal, employee, agent, contractor, subcontractor, or
other person has either 1) submitted a false claim for Recovery Act funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest,
bribery, gratuity, or similar misconduct involving Recovery Act funds. Potential fraud, waste,
abuse, or misconduct should be reported to the Office of the Inspector General by -
mail: Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
SFY 2010 Page 2
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Florida Department of Law Enforcement 3.
Edward Byrne Memorial Justice Assistance Grant Program
American Recove and Reinvestment Act of 2009
e-mail: oig.hotline@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616-9881
Additional information is available from the Department of Justice Office of the Inspector General
website at www.usdoj.gov/oig.
9. Protecting State and Local Government and Contractor Whistleblowers (Section 1553)
The subgrant recipient recognizes that the Recovery Act provides certain protections against
reprisals for employees of non-Federal employers who disclose information reasonably believed
to be evidence of gross management, gross waste, substantial and specific danger to public
health or safety, abuse of authority, or violations of law related to contracts or grants using
Recovery Act funds. For additional information, refer to section 1553 of the Recovery Act. The
text of Recovery Act is available at www.ojp.usdoj.gov/recovery.
10. Limit on Funds (Section 1604)
None of the funds appropriated or otherwise made available in this Act may be used by any State
or local government, or any private entity, for any casino or other gambling establishment,
aquarium, zoo, golf course, or swimming pool.
11. Infrastructure Investment (Sections 1511 and 1602)
The subgrant recipient agrees that it may not use any funds made available under this Recovery
Act award for infrastructure investment absent submission of a satisfactory certification under
section 1511 of the Recovery Act. Should the subgrant recipient decide to use funds for
infrastructure investment subsequent to award, the subgrant recipient must submit appropriate
certifications under section 1511 of the Recovery Act and receive prior approval from the Office of
Justice Programs. In seeking such approval, the recipient shall give preference to activities that
can be started and completed expeditiously, and shall use award funds in a manner that
maximizes job creation and economic benefits. The text of the Recovery Act (including
sections1511 and 1602) is available at www.ojp.usdoj.gov/recovery.
12. Buy American (Section 1605)
a. The subgrant recipient understands that this award is subject to the provisions of section
1605 of the Recovery Act ("Buy American"). No award funds may be used for iron, steel, or
manufactured goods for a project for the construction, alteration, maintenance, or repair of a
public building or public work, unless the recipient provides advance written notification to the
Office of Justice Programs program office for approval. All projects must comply with
government-wide standard conditions (anticipated to be published in subpart B of 2 C.F.R.
part 176) that further implement the specific requirements or exceptions of section 1605.
b. Section 1605 of the Recovery Act prohibits use of any Recovery Act funds for a project for
the construction, alteration, maintenance, or repair of a public building or public work unless
all of the iron, steel, and manufactured goods used in the project are produced in the United
States, subject to certain exceptions, including United States obligations under international
agreements.
SFY 2010 Page 3
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16J 3.
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
American Recovery and Reinvestment Act of 2009
13. Wage Rate Requirements (Section 1606)
Notwithstanding any other provision of law and in a manner consistent with other provisions in
this Act, all laborers and mechanics employed by contractors and subcontractors on projects
funded directly by or assisted in whole or in part by and through the Federal Government
pursuant to this Act shall be paid wages at rates not less than those prevailing on projects of a
character similar in the locality as determined by the Secretary of Labor in accordance with
subchapter IV of chapter 31 of title 40, United States Code. Pursuant to Reorganization Plan No.
14 and the Copeland Act, 40 U.S.C. 3145, the Department of Labor has issued regulations at 29
CFR Parts 1, 3, and 5 to implement the Davis-Bacon and related Acts. Regulations in 29 CFR
5.5 instruct agencies concerning application of the standard Davis-Bacon contract clauses set
forth in that section. The standard Davis-Bacon contract clauses found in 29 CFR 5.5(a) are to
be incorporated in any covered contracts made under this award that are in excess of $2,000 for
construction, alteration or repair (including painting and decorating).
For additional guidance on the wage rate requirements of section 1606, contact your awarding
agency. Recipients of grants, cooperative agreements and loans should direct their initial
inquiries concern ing the application of Davis-Bacon requirements to a particular federally assisted
project to the Federal agency funding the project. The Secretary of Labor retains final coverage
authority under Reorganization Plan Number 14.
14. NEPA and Related Laws
The subgrant recipient understands that all Office of Justice Programs awards are subject to the
National Environmental Policy Act (NEPA, 42 U.S.C. section 4321 et seq.) and other related
Federal laws (including the National Historic Preservation Act), if applicable. The subgrant
recipient agrees to assist the Office of Justice Programs in carrying out its responsibilities under
NEPA and related laws, if the subgrant recipient plans to use Recovery Act funds to undertake
any activity that triggers these requirements, such as renovation or construction. (See 28 C.F.R.
Part 61, App. D.) The subgrant recipient also agrees to comply with all Federal, State, and local
environmental laws and regulations applicable to the development and implementation of the
activities to be funded under this award. See item 36 of the Standard Conditions.
15. Misuse of award funds
The recipient understands and agrees that misuse of award funds may result in a range of
penalties, including suspension of current and future funds, suspension or debarment from
federal grants, recoupment of monies provided under an award, and civil and/or criminal
penalties.
SFY 2010 Page 4
<o".._~____ .--.., ""'-"'-~-----~"'-"'-' . ~C_"."._~M -,,,. "',,,",., '~'"'.~-
Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
I I
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
~tIl~e~~.rr,~~!"
P~~~~J1t'~'.~~".fI~(q~~~~t
OffIce Qf,Ctitnl"'lIlJu$tJc. Gran.'
Signature:
Typed Name and Title:
Date:
< . .~~f;)'tll"'l~~!~I~I~~t
A....~.~I~ ~~I..I()'c.;()'(~P'!"'.J1tal ~"'It
(Com.mls.lon<Chalrman, Mayor, or Ceslgnatctq R.pr.s.ntatlve)
Typed Name of Su rant Reci~t Collier County Board of County
Signature: ~ Commissioners
Typed Name and Title: Donna Fiala, Chairman, Collier County
Board of County Commissioners
Date:
Typed Name of Implementing Agency: Sheriff's Office
Signature:
Typed Name and Title: Kevin J. Sheriff
Date: /)-.~&-( (/
Approved as to form & legal sufficiency ATTEST:
~~ DWIGHT E. SROCK, Clerk
Collee Greene. By: / t.
AssIst8l'lt County Attorney
~. ,
':. ."- ,", "
Application Ref # 2010-ARRC-65 'f".fi~~ Page 1 Of.:
" .:-.'...". ".,. "
Contract -ARRC-COLL- - - ',)
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005) .' ~ .... }
16J 3
Appticationfor funding Assistance
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
I I
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, Including Strikeovers,
whlteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
OffIce of Crimina' Justice Grants
Signature:
Typed Name and Title:
Date:
Subgrant Recipient
Authorizing OfftCla' of Governmental Unit
(Comml.slon Chairman, Mayor, or Designated Repre.entatlve)
Typed Name of S Collier County Board of County
Commissioners
Signature:
Typed Name and Title: Donna Fiala, Chairman, Collier County
Board of County Commissioners
Date:
Implementing Agency
OffIcial, Administrator or Designated Repreaentatlve
Typed Name of Implementing Agency: Sheriff's Office
Signature:
Typed Name and Title: Kevin
Date: ~'~r;",,~L7
............ f ,
Approved as to form & legal sufficiency
C'(JLOP~OfbtJ2- ATTEST:, ' '
\ . -'
DWIGHT .E. ijRQCK,' Cieri{
Colleen Greene, ~'J..' ,_.'~~~; -("_,
Assistant County Attorney By:. " .
~...to" .' ,
Application Ref # 2010-ARRC-65 ,t"",,;M' It "~ .
, ..'...." on #It page 1 of 1
Contract -ARRC-COLL- -- ' .. '\ --~
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
,-~.~ __'~M_"""" -~,""~-'.'-"'--" -"".,,'''''--~- "'~'''- ....,,--
Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
I I
Insert Certifications and Authorizations here.
Application Ref # 2010-ARRC-65 Section #7 Page 1 of 1
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
~..__..._""_.- -, ~.~-. ".-'--'-- - .......,-.."....,........._...._ -__ .1iO............ "__,__._, .-.-.",' --
16J 3
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILlTIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Recovery Act Edward Bvrne Memorial Justice Assistance Grant Program
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non-procurement) and
Government-wide Requirements for Drug-Free Workplace (Grants)". The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
(b) Have not within a three-year period preceding this application
1. LOBBYING been convicted of or had a civil judgement rendered against them for
commission of fraud or a criminal offense in connection with
As required by Section 1352. Title 31 of the U.S. Code. and implemented at 28 obtaining. attempting to obtain. or performing a public (Federal, State.
CFR Part 69, for persons entering into a grant or cooperative agreement over or local) transaction or contract under a public transaction; violation of
$100,000. as defined at 28 CFR Part 69. the applicant certifies that: Federal or State antitrust statutes or commission of embezzlement.
theft forgery, bribery, falsification or destruction of records, making
(a) No federal appropriated funds have been paid or will be paid, by or on behalf false statements, or receiving stolen property;
of the undersigned. to any person for influencing or attempting to influence an
officer or employee of any agency, a member of Congress. an officer or employee (e) Are not presently indicted for or otherwise criminally or civilly
of Congress, or an employee of a Member of Congress in connection with the charged by a governmental entity (Federal, State. or local) with
making of any federal grant. the entering into of any cooperative agreement. and commission of any of the offenses enumerated in paragraph (1) (b) of
the extension, continuation. renewal, amendment. or modification of any federal this certification; and
grant or cooperative agreement;
(d) Have not within a three-year period preceding this application
(b) If any funds other than federal appropriated funds have been paid or will be had one or more public transactions (Federal. State. or local)
paid to any person influencing or attempting to influence an officer or employee of terminated for cause or default; and
any agency. a member of Congress. an officer or an employee of Congress. or an
employee of a member of Congress in connection with this federal grant or B. Where the applicant is unable to certify to any of the statements in
cooperative agreement. the undersigned shall complete and submit Standard this certification, he or she shall attach an explanation to this
Form - LLL. 'Oisclosure of Lobbying Activities". in accordance with its instructions; application.
(e) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including subgrants. 3. DRUG-FREE WORKPLACE
contracts under grants and cooperative agreements. and subcontracts) and that all (GRANTEES OTHER THAN INDIVIDUALS)
subrecipients shall certify and disclose accordingly.
As required by the Drug-Free Workplace Act of 1988. and
2. DEBARMENT, SUSPENSION, AND OTHER implemented at 28 CFR Part 67, Subpart F. for grantees, as defined
at 28 CFR Part 87 Sections 67.615 and 67.620-
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT) A. The applicant certifies that it will or will continue to provide a drug-
free workplace by:
As required by Executive Order 12549. Oebarment and Suspension. and
implemented at 28 CFR Part 67. for prospective participants in primary covered (a) Publishing a statement notifying employees that the unlawful
transactions. as defined at 28 CFR Part 67. Section 67.510- manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the grantee's workplace and
A. The applicant certifies that it and its principals: specifying the actions that will be taken against employees for
violation of such prohibition;
(a) Are not presently debarred, suspended, proposed for debarment. declared
ineligible. sentenced to a denial of federal benefits by a State or Federal court. or (b) Establishing an on-going drug-free awareness program to inform
voluntarily excluded from covered transactions by any federal department or employees about-
agency;
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
FDLE Recovery Act JAG Grant Lobbying, Debarment, Suspension, and Drug-Free Workplace Certification
Application Package
Page 1
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16J 3
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILlTIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Recoverv Act Edward Bvrne Memorial Justice Assistance Grant Program
(e) Making it a requirement that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will-
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a Check here _ If there are workplaces on file that are not identified
criminal drug statute occurring in the workplace no later than five calendar days here.
after the conviction; Section 67.630 of the regulations provides that a grantee that is a
Ie) Notifying the agency, in writing, within 10 calendar days after receiving notice State may elect to make one certification in each Federal fiscal year.
under subparagraph (d) (2) from an employee or otherwise receiving actual notice A copy of which should be included with each application for
of such conviction. Employers of convicted employees must provide notice Department of Justice funding. States and State agencies may elect
including position title, to; Department of Justice, Office of Justice Programs, to use OJP Form 4061/7.
ATIN: Control Desk, 633 Indiana Avenue, N.W., Washington. D.C. 20531. Notice Check here _ If the State has elected to complete OJP Form
shall include the identification number(s) of each affected grant; 4061/7.
(f) Taking one of the following actions, within 30 calendar days of receiving notice
under subparagraph (d) (2), with respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee, up to and DRUG.FREE WORKPLACE
including termination, consistent with the requirements of the Rehabilitation Act of (GRANTEES WHO ARE INDIVIDUALS)
1973. as amended; or
As required by the Drug-Free Workplace Act of 1988, and
(2) Requiring such employee to participate satisfactorily in a drug abuse implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
assistance or rehabilitation program approved for such purposes by a Federal, at 28 CFR Part 67; Sections 67.615 and 67.620-
State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace A. As a condition of the grant, I certify that f will not engage in the
unlawful manufacture. distribution, dispensing. possession, or use of
through implementation of paragraphs (a), (b), (c), (d), (e), and (f). a controlled substance in conducting any activity with the grant; and
B. The grantee may insert in the space provided below the site(s) for the B. If convicted of a criminal drug offense resulting from a violation
performance of work done in connection with the specific grant: occurring during the conduct of any 9rant activity, I will report the
Place of Performance (Street address. city, county, state. zip code) conviction, in writing, within 10 calendar days of the conviction. to:
Department of Justice. Office of Justice Programs, A TIN: Control
Desk. 633 Indiana Avenue, N.W., Washington, D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications.
1. Grantee Name and Address: Collier County Board of County Commissioners
2. Project Name: Child Abuse/Sexual Offender/Sexual Predator Proiect
3. Typed Name and Title of Authorized Representative: Donna Fiala. Chairman. Collier Countv Board of County Commissioners
4. Signature: ~~j~ 5. Date: ~-~ 7-C)tj
Approved as to form & legal sufficiency ATTES'l: .<'\ (('.
C;aP~~ DWIGHT 5~.;'eR'O~ Claj';.
':.u ~..' ,,, \ II :"\. ,'"
Colleen Greene. By: " tJ { .
Assistant County Attorney t'="
FDLE Recovery Act JAG Grant
Application Package
. ,; / Page 2
.,.~~,.~_.-,~,-----,---, '-~';",",," ~"" r -~--,"._,,"^-'"""-'''',- . ,,_""u'"' .. "^'~---.~-. ~~.~;-
16J
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILlTIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Recove Act Edward B rne Memorial Justice Assistance Grant Pro ram
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non-procurement) and
Government-wide Requirements for Drug-Free Workplace (Grants)". The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
(b) Have not within a three-year period preceding this application
1. LOBBYING been convicted of or had a civil judgement rendered against them for
commission of fraud or a criminal offense in connection with
As required by Section 1352, Title 31 of the U.S. Code. and implemented at 28 obtaining, attempting to obtain, or performing a public (Federal. State,
CFR Part 69, for persons entering into a grant or cooperative agreement over or local) transaction or contract under a public transaction; violation of
$100,000, as defined at 28 CFR Part 69, the applicant certifies that: Federal or State antitrust statutes or commission of embezzlement,
theft forgery, bribery, falsification or destruction of records. making
(a) No federal appropriated funds have been paid or will be paid, by or on behalf false statements, or receiving stolen property;
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, an officer or employee (e) Are not presently indicted for or otherwise criminally or civilly
of Congress, or an employee of a Member of Congress in connection with the charged by a governmental entity (Federal, State, or local) with
making of any federal grant, the entering into of any cooperative agreement, and commission of any of the offenses enumerated in paragraph (1) (b) of
the extension, continuation, renewal, amendment, or modification of any federal this certification; and
grant or cooperative agreement;
(d) Have not within a three-year period preceding this application
(b) If any funds other than federal appropriated funds have been paid or will be had one or more public transactions (Federal, State, or local)
paid to any person influencing or attempting to influence an officer or employee of terminated for cause or default; and
any agency, a member of Congress, an officer or an employee of Congress, or an
employee of a member of Congress in connection with this federal grant or B. Where the applicant is unable to certify to any of the statements in
cooperative agreement. the undersigned shall complete and submit Standard this certification, he or she shall attach an explanation to this
Form - LLL, "Disclosure of Lobbying Activities., in accordance with its instructions; application.
(e) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including subgrants, 3. DRUG-FREE WORKPLACE
contracts under grants and cooperative agreements, and subcontracts) and that all (GRANTEES OTHER THAN INDIVIDUALS)
subrecipients shall certify and disclose accordingly.
As required by the Drug-Free Workplace Act of 1988, and
2. DEBARMENT, SUSPENSION, AND OTHER implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
RESPONSIBILITY MATTERS at 28 CFR Part 67 Sections 67.615 and 67,620-
(DIRECT RECIPIENT) A. The applicant certifies that it will or will continue to provide a drug-
free workplace by:
As required by Executive Order 12549, Debarment and Suspension, and
implemented at 28 CFR Part 67, for prospective participants in primary covered (a) Publishing a statement notifying employees that the unlawful
transactions. as defined at 28 CFR Part 67, Section 67.510- manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the grantee's workplace and
A. The applicant certifies that it and its principals: specifying the actions that will be taken against employees for
violation of such prohibition;
(a) Are not presently debarred, suspended. proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a State or Federal court, or (b) Establishing an on-going drug-free awareness program to inform
voluntarily excluded from covered transactions by any federal department or employees about-
agency;
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
FDLE Recovery Act JAG Grant Lobbying, Debarment, Suspension, and Drug-Free Workplace Certification
Application Package
Page 1
_...~,"~,-_..". ,.--".-.-- _c<'" .----.... ,,-~,
16J
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILlTIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Recove Act Edward B me Memorial Justice Assistance Grant Pro ram
(e) Making it a requirement that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that. as a
condition of employment under the grant. the employee will-
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a Check here _ If there are workplaces on file that are not identified
criminal drug statute occurring in the workplace no later than five calendar days here.
after the conviction; Section 67.630 of the regulations provides that a grantee that is a
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice State may elect to make one certification in each Federal fiscal year.
under subparagraph (d) (2) from an employee or otherwise receiving actual notice A copy of which should be included with each application for
of such conviction. Employers of convicted employees must provide notice Department of Justice funding. States and State agencies may elect
including position title, to: Department of Justice, Office of Justice Programs. to use OJP Form 4061/7.
ATTN: Control Desk, 633 Indiana Avenue, N.w., Washington, D.C. 20531. Notice Check here _ If the State has elected to complete OJP Form
shall include the identification number(s) of each affected grant; 406117.
(f) Taking one of the following actions, within 30 calendar days of receiving notice
under subparagraph (d) (2), with respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee, up to and DRUG.FREE WORKPLACE
including termination, consistent with the requirements of the Rehabilitation Act of (GRANTEES WHO ARE INDIVIDUALS)
1973, as amended; or
As required by the Drug-Free Workplace Act of 1988, and
(2) Requiring such employee to participate satisfactorily in a drug abuse implemented at 28 CFR Part 67. Subpart F. for grantees, as defined
assistance or rehabilitation program approved for such purposes by a Federal. at 28 CFR Part 67; Sections 67.615 and 67.620-
State. or local health. law enforcement, or other appropriate agency;
A. As a condition of the grant, I certify that I will not engage in the
(g) Making a good faith effort to continue to maintain a drug-free workplace unlawful manufacture. distribution. dispensing, possession. or use of
through implementation of paragraphs (a), (b), (c), (d), (e). and (t). a controlled substance in conducting any activity with the grant; and
B. The grantee may insert in the space provided below the site(s) for the B. If convicted of a criminal drug offense resulting from a violation
performance of work done in connection with the specific grant: occurring during the conduct of any grant activity, I will report the
conviction, in writing, within 10 calendar days of the conviction. to:
Place of Performance (Street address, city, county, state, zip code) Department of Justice, Office of Justice Programs, ATTN: Control
Desk, 633 Indiana Avenue, N.w., Washington, D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications.
1. Grantee Name and Address: Collier County Board of County Commissioners
2. Project Name: Child Abuse/Sexual Offender/Sexual Predator Proiect
3. Typed Name and Title of Authorized Representative: Donna Fiala. Chairman. Collier County Board of County Commissioners
4. Signature: ~p~j~ 5. Date: .y :J.. 7 - lJ'
w
, ........ . i"......, 'f ~ \ I
Approved as to form & legal sufficiency AjTES~ .\> '.. "~ ,
(~~ DWIGHTE> i3Ro~rt)', Ci&r~
...} >' .: '- . .'> ~., ',;;';
By: ,Q!.-
Colleen reene,
Assistant County Attorney At..~:'.~, to;' ,~.'
FDLE Recovery Act JAG Grant Lobbying, Debarment, Suspension, 111._ "ace ~erliflcatlon
Application Package ,
, . Page 2
",,,,,-~_...............,-,.,_.,..._- ,,-,._,..,.."""',--, ~-",""'~'- -,"_'ll .'---,-- ..--,- -.......-
16J 3
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBllITIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Recovery Act Edward Bvrne Memorial Justice Assistance Grant Program
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non-procurement) and
Government-wide Requirements for Drug-Free Workplace (Grants)". The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
(b) Have not within a three-year period preceding this application
1. LOBBYING been convicted of or had a civil judgement rendered against them for
commission of fraud or a criminal offense in connection with
As required by Section 1352, Title 31 of the U.S. Code. and implemented at 28 obtaining. attempting to obtain, or performing a public (Federal, State,
CFR Part 69, for persons entering into a grant or cooperative agreement over or local) transaction or contract under a public transaction; violation of
$100.000, as defined at 28 CFR Part 69, the applicant certifies that: Federal or State antitrust statutes or commission of embezzlement.
theft forgery, bribery, falsification or destruction of records. making
(a) No federal appropriated funds have been paid or will be paid, by or on behalf false statements. or receiving stolen property;
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, an officer or employee (e) Are not presently indicted for or otherwise criminally or civilly
of Congress. or an employee of a Member of Congress in connection with the charged by a govemmental entity (Federal, State, or local) with
making of any federal grant, the entering into of any cooperative agreement, and commission of any of the offenses enumerated in paragraph (1) (b) of
the extension. continuation, renewal, amendment. or modification of any federal this certification; and
grant or cooperative agreement;
(d) Have not within a three-year period preceding this application
(b) If any funds other than federal appropriated funds have been paid or will be had one or more pUblic transactions (Federal, State, or local)
paid to any person influencing or attempting to influence an officer or employee of terminated for cause or default; and
any agency, a member of Congress, an officer or an employee of Congress, or an
employee of a member of Congress in connection with this federal grant or B. Where the applicant is unable to certify to any of the statements in
cooperative agreement, the undersigned shall complete and submit Standard this certification. he or she shall attach an explanation to this
Form - LLL, "Disclosure of Lobbying Activities', in accordance with its instructions; application.
(e) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including subgrants, 3. DRUG-FREE WORKPLACE
contracts under grants and cooperative agreements. and subcontracts) and that all (GRANTEES OTHER THAN INDIVIDUALS)
subrecipients shall certify and disclose accordingly.
As required by the Drug-Free Workplace Act of 1988. and
2. DEBARMENT, SUSPENSION, AND OTHER implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
RESPONSIBILITY MATTERS at 28 CFR Part 67 Sections 67.615 and 67.620-
(DIRECT RECIPIENT) A. The applicant certifies that it will or will continue to provide a drug-
free workplace by:
As required by Executive Order 12549, Debarment and Suspension, and
implemented at 28 CFR Part 67, for prospective participants in primary covered (a) Publishing a statement notifying employees that the unlawful
transactions, as defined at 28 CFR Part 67, Section 67.510- manufacture. distribution, dispensing, possession. or use of a
controlled substance is prohibited in the grantee's workplace and
A. The applicant certifies that it and its principals: specifying the actions that will be taken against employees for
violation of such prohibition;
(a) Are not presently debarred, suspended. proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a State or Federal court, or (b) Establishing an on-going drug-free awareness program to inform
voluntarily excluded from covered transactions by any federal department or employees about-
agency;
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation. and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
FDLE Recovery Act JAG Grant Lobbying, Debarment, Suspension, and Drug-Free Workplace CertIfication
Application Package
Page 1
16
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBllITIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Recove Act Edward B rne Memorial Justice Assistance Grant Pro ram
(e) Making it a requirement that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that. as a
condition of employment under the grant, the employee will-
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a Check here _ If there are workplaces on file that are not identified
criminal drug statute occurring in the workplace no later than five calendar days here.
after the conviction; Section 67.630 of the regulations provides that a grantee that is a
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice State may elect to make one certification in each Federal fiscal year.
under subparagraph (d) (2) from an employee or otherwise receiving actual notice A copy of which should be included with each application for
of such conviction. Employers of convicted employees must provide notice Department of Justice funding. States and State agencies may elect
including position title, to: Department of Justice, Office of Justice Programs, to use OJP Form 4061/7.
ATTN: Control Desk, 633 Indiana Avenue, NW., Washington, D.C. 20531. Notice Check here _ If the State has elected to complete OJP Form
shall include the identification number(s) of each affected grant; 4061n.
(f) Taking one of the following actions, within 30 calendar days of receiving notice
under subparagraph (d) (2), with respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee, up to and DRUG-FREE WORKPLACE
including termination, consistent with the requirements of the Rehabilitation Act of (GRANTEES WHO ARE INDIVIDUALS)
1973, as amended; or
As required by the Drug-Free Workplace Act of 1988, and
(2) Requiring such employee to participate satisfactorily in a drug abuse implemented at 28 CFR Part 67. Subpart F, for grantees. as defined
assistance or rehabilitation program approved for such purposes by a Federal, at28 CFR Part 67; Sections 67.615 and 67,620-
State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace A. As a condition of the grant. I certify that I will not engage in the
unlawful manufacture, distribution. dispensing, possession, or use of
through implementation of paragraphs (a). (b), (c), (d), (e), and (t). a controlled substance in conducting any activity with the grant; and
B. The grantee may insert in the space provided below the site(s) for the B. If convicted of a criminal drug offense resulting from a violation
performance of work done in connection with the specific grant: occurring during the conduct of any grant activity, I will report the
Place of Performance (Street address, city, county, state, zip code) conviction. in writing. within 10 calendar days of the conviction. to:
Department of Justice, Office of Justice Programs, ATTN: Control
Desk, 633 Indiana Avenue. NW.. Washington. D.C. 20531,
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications.
1. Grantee Name and Address: Collier County Board of County Commissioners
2. Project Name: Child Abuse/Sexual Offender/Sexual Predator Proiect
3. Typed Name and Title of Authorized Representative: Donna Fiala. Chairman. Collier Countv Board of Countv Commissioners
4. Signature: ~~J~ 5. Date: .0-:J. 7 - t91
,'" 1 ~; r 'l " " ,l
" ""\, , "
\~... . .)
Approved as to form & legal sufficiency .,;' .'
C~~ ATT~r: --
.
DWl.~E" ~OCK, C~lk
Colleen Greene. BY:~O'-
Assistent County Attorney
FDLE Recovery Act JAG Grant
Application Package Lobbying, Debarment ,suspensio"A~'" ," ia:;t;on
. -.... ., " Page 2
_H'~'''''~~~ "'--~,, '. '-",,-- . J ~ '" ,--",......--- -~.. -~,". .--.".-
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPO
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Recove Act Edward B rne Memorial Justice Assistance Grant Pro ram
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non-procurement) and
Government-wide Requirements for Drug-Free Workplace (Grants)". The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
(b) Have not within a three-year period preceding this application
1. LOBBYING been convicted of or had a civil judgement rendered against them for
commission of fraud or a criminal offense in connection with
As required by Section 1352. Title 31 of the U.S. Code. and implemented at 28 obtaining, attempting to obtain, or performing a public (Federal, Slate,
CFR Part 69, for persons entering into a grant or cooperative agreement over or local) transaction or contract under a public transaction; violation of
$100,000, as defined at 28 CFR Part 69, the applicant certifies that: Federal or State antitrust statutes or commission of embezzlement.
theft forgery, bribery. falsification or destruction of records, making
(a) No federal appropriated funds have been paid or will be paid, by or on behalf false statements, or receiving stolen property;
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency. a member of Congress. an officer or employee (e) Are not presently indicted for or otherwise criminally or civilly
of Congress, or an employee of a Member of Congress in connection with the charged by a governmental entity (Federal, State, or local) with
making of any federal grant, the entering into of any cooperative agreement. and commission of any of the offenses enumerated in paragraph (1) (b) of
the ex1ension, continuation, renewal, amendment, or modification of any federal this certification; and
grant or cooperative agreement;
(d) Have not within a three-year period preceding this application
(b) If any funds other than federal appropriated funds have been paid or will be had one or more publiC transactions (Federal, State, or local)
paid to any person influencing or attempting to influence an officer or employee of terminated for cause or default; and
any agency, a member of Congress. an officer or an employee of Congress, or an
employee of a member of Congress in connection with this federal grant or B. Where the applicant is unable to certify to any of the statements in
cooperative agreement, the undersigned shall complete and submit Standard this certification, he or she shall attach an explanation to this
Form - LLL, "Disclosure of Lobbying Activities", in accordance with its instructions; application.
(e) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including subgrants. 3. DRUG-FREE WORKPLACE
contracts under grants and cooperative agreements, and subcontracts) and that all (GRANTEES OTHER THAN INDIVIDUALS)
subrecipients shall certify and disclose accordingly.
As required by the Drug-Free Workplace Act of 1988. and
2. DEBARMENT, SUSPENSION, AND OTHER implemented at 28 CFR Part 67, Subpart F, for grantees. as defined
at 28 CFR Part 67 Sections 67.615 and 67.620-
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT) A. The applicant certifies that it will or will continue to provide a drug-
free workplace by:
As required by Executive Order 12549, Debarment and Suspension. and
implemented at 28 CFR Part 67, for prospective participants in primary covered (a) Publishing a statement notifying employees that the unlawful
transactions, as defined at 28 CFR Part 67, Section 67.510 - manufacture. distribution. dispensing, possession. or use of a
controlled substance is prohibited in the grantee's workplace and
A. The applicant certifies that it and its principals: specifying the actions that will be taken against employees for
violation of such prohibition;
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a Stale or Federal court, or (b) Establishing an on-going drug-free awareness program to inform
voluntarily excluded from covered transactions by any federal department or employees about-
agency;
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling. rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
FDLE Recovery Act JAG Grant Lobbying, Debarment, Suspension, and Drug-Free Workplace Certification
Application Package
Page 1
" o..._"~'".........."_..._.~,__.......".~.~,,._ .._'.,~'^ ~.~,- ~ ~.:_-,.""""'_.. _n>_~__ 1 "'''''~.''",'~~ ""-'-""-'="~"-'-'~"-----~'--"-
16J 3
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILlTIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Recovery Act Edward Byrne Memorial Justice Assistance Grant Program
(e) Making it a requirement that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph (a);
(dl Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will-
(1) Abide by the terms of the statement; and
(21 Notify the employer in writing of his or her conviction for a violation of a Check here _ If there are workplaces on file that are not identified
criminal d rug statute occurring in the workplace no later than five calendar days here.
after the conviction; Section 67.630 of the regulations provides that a grantee that is a
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice State may elect to make one certification in each Federal fiscal year.
under subparagraph (d) (2) from an employee or otherwise receiving actual notice A copy of which should be included with each application for
of such conviction. Employers of convicted employees must provide notice Department of Justice funding. Slates and State agencies may elect
including position tille, to: Department of Justice, Office of Justice Programs. to use OJP Form 4061/7.
ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice Check here _ If the State has elected to complete OJP Form
shall include the identification number(s) of each affected grant; 4061/7.
(f) Taking one of the following actions, within 30 calendar days of receiving notice
under subparagraph (d) (2). with respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee, up to and DRUG-FREE WORKPLACE
including termination, consistent with the requirements of the Rehabilitation Act of (GRANTEES WHO ARE INDIVIDUALS)
1973, as amended; or
As required by the Drug-Free Workplace Act of 1988, and
(21 Requiring such employee to participate satisfactorily in a drug abuse implemented at 28 CFR Part 67, Subpart F. for grantees. as defined
assistance or rehabilitation program approved for such purposes by a Federal, at 28 CFR Part 67; Sections 67.615 and 67.620-
State, or local health, law enforcement, or other appropriate agency;
A. As a condition of the grant. I certify that I will not engage in the
(g) Making a good faith effort to continue to maintain a drug-free workplace unlawful manufacture, distribution, dispensing, possession, or use of
through implementation of paragraphs (a), (b), (c), (d), (e), and (t). a controlled substance in conducting any activity with the grant; and
B. The grantee may insert in the space provided below the site(s) for the B. If convicted of a criminal drug offense resultin9 from a violation
performance of work done in connection with the specific grant: occurring during the conduct of any grant activity, I will report the
conviction, in writing. within 10 calendar days of the conviction. to:
Place of Performance (Street address, city, county, state. zip code) Department of Justice, Office of Justice Programs, ATTN: Control
Desk, 633 Indiana Avenue. NW.. Washington, D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications.
1. Grantee Name and Address: Collier County Board of County Commissioners
2. Project Name: Child Abuse/Sexual Offender/Sexual Predator Proiect
3. Typed Name and Title of Authorized Representative: Donna Fiala. Chairman. Collier County Board of County Commissioners
4. Signature: f~ ~ 5. Date: S'-A7- 6;1
"
..,\1
.,: .",
,
Approved as to form & legal sufficiency :'
ATTEST:
~~ DyVtaHT f:, BROCK; t;;/e;,;~
I 9~t~;~iL{-
Colleen Greene,
Assistant County Attorney
FDLE Recovery Act JAG Grant Lobbying, Debarment, Suspensiotl .....~Place Certification
Application Package
Page 2
~...^"'" ~,,,,-,,-,,,,, -...",......._~,...^... '-'-'''''',- -,.-._* '''''--'''.-'''- .~-----.""',,--
'.'.. .."--.~ '" ,'~~,~"." -"'~,-~'
16J3
Board of Collier County Commissioners
--_._-_.~~--_. . .. -- .------.---.----,..-
Donna Fiala Frank Halas Tom Henning Fred W. Coyle Jim Coletta
District 1 District 2 District 3 District 4 District 5
May 21, 2009
Mr. Clayton Wilder
Administrator
Office of Criminal Justice Grants
Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
In compliance with State of Florida Rule 11 D-9, F.A.C., the Collier County Board of County
Commissioners approves the distribution of $757,237 of the Edward Byrne Memorial JAG
Program - American Recovery and Reinvestment Act of 2009 funds for the following projects
within Collier County:
SUBGRANTEE DOLLAR AMOUNT
Collier County TITLE OF PROJECT $757.237
Child Abuse/Sexual Offender/
Sexual Predator Project $326,437
Technology Improvement Program $430,800
Sincerely, l'
~m~ ~
Do a Fiala
Chairman, Board of County Commissioners
- __'_'___'__'_~_"'__ _....._ ___~_______ ____ n.__....__.o ._.______n'_ ____ --------
W. Harmon Turner Building' 3301 East Tamiami Trail' Naples, Florida 34112. 239-252-8097' FAX 239-252-3602
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16J 3
Board of Collier County Commissioners
- -- -~---~-_.".__.._. -' ---- --.- ,. ---- -----..-..-....--------... ---------~_._-_.-
Donna Fiala Frank Halas Tom Henning Fred W. Coyle Jim Coletta
District 1 District 2 District 3 District 4 District 5
May 21,2009
Mr. Clayton Wilder
Administrator
Office of Criminal Justice Grants
Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
In compliance with State of Florida Rule 11 D-9, F.A.C., the Collier County Board of County
Commissioners approves the distribution of $757,237 (total allocation available) of the Edward
Byrne Memorial JAG Program - American Recovery and Reinvestment Act of 2009 funds for
the following projects within Collier County:
SUBGRANTEE DOLLAR AMOUNT
Collier County TITLE OF PROJECT $757.237
Child Abuse/Sexual Offender/
Sexual Predator Project $326,437
Technology Improvement Program $430,800
Si~~}~
Do a Fiala
Chairman, Board of County Commissioners
----..---------..--,..- - -."- ----..----.--
W. Harmon Turner Building' 3301 East Tamiami Trail' Naples, Florida 34112 . 239-252-8097 . FAX 239-252-3602
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16JJ 3
MEMORANDUM
Date: May 28, 2009
To: Joyce Houran, Grants Coordinator
Collier County Sheriffs Office
From: Ann J ennej ohn, Deputy Clerk
Minutes & Records Department
Re: Child Abuse/Sexual Predator/Offender Grant Application
Part of the Department of Law Enforcement's Edward
Byrne Memorial Justice Assistance Grant Program
(American Recovery and Reinvestment Act of 2009)
Attached is the original grant application (Agenda Item #16J3) approved by
the Board of County Commissioners on Tuesday, May 12, 2009.
The Minutes & Records Department has retained a copy of the document as
part of the Board's permanent record.
If you have any questions you can contact me at 252-8406.
Thank you.
Attachment
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I'l(EM NO: cA-5" r: CCO,S DATE RECEIVED: q 0
FrLE NO.: g.J1.0
ROUTED TO: CJY1&,~) (':;'
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DO NOT WRITE ABOVE THIS SPACE :, :-:::., ::.
REQUEST FOR LEGAL SERVICES .::~rf'':
(Please type or print) ('.;' _~__._' /_~
TIME SENS ITIVE - RA GRANT DOCUMENTS 0" "j ':;f'
'"ry' . ) -
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Date: Mav 26. 2009:s.\'i"
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To: Office of the County Attorney Attention: Colleen Greene. Esa~)
From: , Finance Director
(Title)
Finance Division
(Department)
Re: Justice Assistance Grant (JAG) - AMERICAN RECOVERY AND REINVESTMENT ACT
OF 2009
(Subject)
BACKGROUND OF REQUEST/PROBLEM:
(Describe problem and give background information - be ~, ~, and articulate) .
On May 12, 2009, the BOCC approved Item 15 J 3 for the County Commission to
be the local coordinating unit of government, approve the Sheriff as the
official applicant, Sheriff's Office staff as grant program and financial
managers, authorize the Board Chairman to execute the Certificate of
Participation for the Florida Department of Law Enforcement's Edward Byrne
Memorial Justice Assistance (JAG) Grants (American Recovery and Reinvestment
Act of 2009), approve the Sheriff's Office grant applications for fiscal year
2009/2010, authorize acceptance of awards, and approve associated budget
amendments.
Board Chairman Donna Fiala's signature is needed on several of the Technology
Improvement Program RA grant documents. Legal review is requested before
submitting these documents to Chairman Fiala to sign.
(Are there documents or other information needed to review this matter? If yes, attach and reference
this information). Yes. Executive Summary and Certificate of Participation
THIS ITEM HAS/HAS NOT BEEN PREVIOUSLY SUBMITTED.
(If previously submitted, provide County Attorney1s Office file number.)
RLS file number unknown; however, the RLS was signed off on by CMG on 5/1/09.
ACTION REQUESTED:
(Be very specific. Identify exactly what you need in the way of legal services.)
Legal approval of request.
OTHER COMMENTS:
C: Kevin Rambosk. Sheriff
All requests must be copied to your appropriate Division Head
or Constitutional Officer.)
jh/RA JAG 09 Ie TIP application forms
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I TEM NO: ('. ' l ( r \ . :) (()J DATE RECEIVED: Q) leJ 3
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REQUESTF~R-~EG~L S~RVICES . Oc~\
TIME SENSITIVE - GRANT DOCUMENTS /\ U
-- --.- -------- - - -------- -- --- _______u. ----- 0 P' /
-.,;Y , .\~ \
Date: April 27. 2009 ~ ~. C\'\ L\
To: Office of the County Attorney Attention: Colleen Greene. Esq. ~1'
From: Carol Golightly (\~. ,Finance Director ~
.. .. \)
Sheriff's Office Finance Division
"III' ''':.'
Re: Justice Assistance Grant {JAG} - AMERICAN RECOVERY AND REINVESTMENT AC'
OF 2009
f " t
BACKGROUND OF REQUEST/PROBLEM:
:..; I ,I... ~r t,,'m 1:.1 ~,',"'ll.It.U.'III'l ~nt I'Hr~ n L~ ~. ~. wJ out.l 'LL~ it\:!
Fiscal year 2009/2010 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program (American Recovery an~ Reinvestment Act of 2009) has been allocatee
to Collier County by the Florida Department of Law Enforcement. Boare
approval is requested by the Sheriff's Office to:
1. Seek appointment of the Collier County Commission as the coordinating
unit of government for fiscal year 2009/2010 Edward Byrne Memorial,
Justice Assistance Grant (JAG) Program funds and execute the Certificate
of Participation.
:2 . Approve the Sheriff as the chief official applicant; the CCSO Finance
Director as the grants' chief financial manager, and the CCSO Grant
Coordinator as the grants' contact person.
3 . App rove Sheriff's Office fiscal year 2009-2010 Edward Byrne Memorial,
Justice Assistance Grant (JAG) Program applications when completed, and
accept grant awards and approve associated budget documents.
(Are there document. or other information needed to revie. thi. matter? If ye.. attach and reference
thi. information). Y... Bxecutive Summary and Certificate of Participation
THIS ITEM HAS/HAS NOT BEEN PREVIOUSLY SUBMITTED.
: ~ ;.:.. ': . .1 rr . . . - t i- ~ . ,- .:' ;.". :-,.', ~~ ~ .... :..~ ~,.,P,t....
ACTION REQUESTED:
. ., ," :'. ',,'_' : . J, . ",,' " "....1 .. 'I ~ .' ;.. .:
Legal approval of request.
OTHER COMMENTS:
C: Kevin Rambosk. Sheriff
:... .:..... ,- . ,t; ~: I. ~ . I
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() () 16J 3
AGENDA TRANSMmAL SLIP I Agenda Item
~
#
Requested Agenda Date: 5/12/09
(15) Staff and Commissioner (16) Consent Agenda
Communications
II III ~' Reviewed Date:
Requested by: \J'lA-1l '" JC '_l U_~to: 4/27/09 - 't.LI'"
Carol Golightly, Finance O! ctar \-.
County Manager: Date:
Division Head: Date: 4/27/09
Item Title: Edward Byrne Memorlall JUltice Alllltance Grant
Lilt of Documents Attached:
1. Executive Summary (required) 2. Certificate of Participation
3. 4.
5.
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,) () 16J 3 ~
EXE(TTI\'E Sl;~I~Ir\RY
R.:('()~I~IE~D THAT TilE BOARD OF (,O(,~TY (,O~I~IISSIO~ERS SERVE ..\S THE
LOCAL CO()RDI~ATI~G lr~IT OF GOVER~~IE~T I~ THE FLORIDA DEPART~IE~T OF
....\ W E~FOR(,E~IE~rs EDWARD BYR.'iE ~IE~IORIAL Jl'STICE ASSIST..\~CE G~\~T
(,IA(;) PRO(;RA~I (A~IERIC\~ RECOVERY A~D REI~VEST~IE~T ACT OF 2009) AND
DESIG~ATE THE SHERIFF AS THE OFFICIAL APPUCA~T, ..\~D SHERIFF'S OFFICE
STAFF AS GRANT PROGRA~I A~D FINANCIAL ~IANAGERS OF SHERIFF'S OFFICE
APPUCATI(}~S, A~D EXECl"TE THE CERTIFICATE OF PARTICIPATION,
OBJECTIVE: To seck appointment of the Collier County Commission as the coordmating unit of
government for local applications for the Florida Department of Law Enforcement's Edward Byrne
Mcmonal Justice Assistance Grant (JAG) Program (American Recovery and Reinvestment Act of 2009)
and designate the ShentT as the official applicant, and Shentrs Office staff as grant program and
tinancial managers of Sheriffs Office applications, and execute the Certificate of Participation.
CONSIDERATIONS:
I. The Collier County Commission has participated in Edward Byrne Memorial programs for over
20 years.
2. Collier County Programs have proven to be valuable projects.
3. The Florida Department of Law Enforcement has allocated $757,237 for State fiscal year 2010
Collier County grants.
4. The Sheriffs Office will seek Edward Byrne Memorial grants for an authorized law enforcement
grant program to continue the Child Abuse/Sexual Offender/Sexual Predator grant and an
authorized law enforcement grant program for a Technology Improvement Program. Funds will
support payroll costs for two Investigator positions, training, and computer equipment.
5. Board approval is needed for: the Collier County Commission to continue in the capacity of local
coordinator, approve the Sheriffas the official applicant, the CCSO Finance Directbr as the'grants
chief financial manager, and the CCSO Grant Coordinator as the grants' contact person; approve
Sheriffs Office grant applications for 2009/2010 when completed, and to authorize acceptance of
awards and associated budget amendments.
FISCAL IMPACT: None. No required match.
GROWTH :\1ANAGEMENT: None.
RECOMMENDATION: That the Collier County Commission agrees to be the local coordinating unit
of government, approve the Sheriff as the official applicant, Sheriffs Office staff as grant program and
financial managers, authorize the Board Chairman to execute the Certificate of Participation for the
Florida Department of Law Enforcement's Edward Byrne Memorial Justice Assistance (JAG) Grants
(American Recovery and Reinvestment Act of 2009), approve the Sheriffs Office grant applications for
tiscal year 2009/2010, authorize acceptance of awards, and approve associated budget amendments.
/ l I
I ' l' , i
PREPARED BY: (- ("--. "- \..... ~ ~ t I.. C" \- t : L I
Carol G. Golightly, Finance Director
APPROVED BY:
Kevin Rarnbosk.
DATE: April 27. 2009 Approved 3S to form & l'igal sufficiency
c,,~ :e[{!2~
~
Colleen Greene,
Alliltant County Morney
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I)) I)) 16J 3
CERTIFICATE OF PARTICIPATION
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
American Recovery and Reinvestment Act of 2009
Date: Ma v 1 2 . 2 009
Mr. Clayton H. Wilder
Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
T aUahassee. Florida 32308
Dear Mr. Wilder:
This is to inform you that the Board of County Commissioners Accepts --1L
Declines _ the invitation to serve as the coordinating unit of government in the Florida
Department of Law Enforcement's Edward Byrne Memorial Justice Assistance Grant
(JAG) Program - American Recovery and Reinvestment Act of 2009.
For purposes of coordinating the preparation of our application(s) for grant funds with
the Office of Criminal Justice Grants. we have designated the following person:
Name: Joyce Houran
Title: Collier County Sheriff's Office Grant Coordinator
E-mail address: qrants@colliersheriff.net
Agency: Collier County Sheriff's Office
Address:3301 Tamiami Trail East, Bldq_ .J-1, Naplp-l';, Fl_ 14112
Telephone: 239 - 7 9 3 - 9 3 4 6 County: Collier
Date: May 12, 2009
SinC7~ d~4.
Chair. Board of County Commissioners i
. ,
". .
,
Approved as to form & legal sufficiency
~af'Uv~~
Col n Gr.ene,
Assistant County Attorney
, ,.,..",_..~'.e."_,_.__,,.~____.__~.,_"~,_~. ."-"'-"
16J 3 1
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
Subgrant Recipient
Organization Name: Collier County Board of Commissioners
County: Collier
Chief Official
Name: Donna Fiala
Title: Chairperson
Address: 3301 Tamiami Trail East,
Building F
City: Naples
State: FL Zip: 34112-4902
Phone: 239-252-8097 Ext:
Fax: 239-252-3602
Email: don nafiala@colliergov.net
Chief Financial Officer
Name: Crystal Kinzel
Title: Finance Director, Deputy Clerk
Address: 3301 Tamiami Trial East
Court Plaza 111/2
City: Naples
State: FL Zip: 34112
Phone: 239-774-8075 Ext:
Fax: 239-774-6179
Email: Crystal. Kinzel@c1erk.collier.f1.us
Application Ref # 2010-ARRC-56 Section #1 Page 1 of 2
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
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Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
Implementing Agency
Organization Name: Collier County Sheriffs Office
County: Collier
Chief Official
Name: Kevin Rambosk
Title: Sheriff
Address: 3301 Tamiami Trail East,
Building J
City: Naples
State: FL Zip: 34112-4902
Phone: 239-793-9203 Ext:
Fax: 239-793-9405
Email: grants@colliersheriff.net
Project Director
Name: Damian Deandres
Title: ITD Assistant Director
Address: 3301 Tamiami Trail East
Building J - ITD
City: Naples
State: FL Zip: 34112
Phone: 239-793-9287 Ext:
Fax: 239-793-9373
Email: ddeandres@colliersheriff.net
Application Ref # 2010-ARRC-56 Section #1 Page 2 of 2
Contract -ARRC-COLL- --
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
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16J 3 ~
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
General Project Information
Project Title: COLLIER COUNTY SHERIFF'S OFFICE TECHNOLOGY
IMPROVEMENT PROGRAM
Subgrant Recipient: Collier County Board of Commissioners
Implementing Agency: Collier County Sheriff's Office
Project Start Date: 10/1/2009 End Date: 9/30/201 0
Problem Identification
The specific problem to which this project is responding is the lack of hours and equipment needed
by current Certified Law Enforcement Officers (Deputies) to fulfill the Collier County Sheriff?s
Office (CCSO) Mission - ?The duty of the Collier County Sheriff?s Office is to preserve and protect
the lives, property and constitutional guarantees of all persons?
There are 647 fiscal year 2009 CCSO authorized Certified Law Enforcement positions of which 52
are open positions that, due to the economy and budget cuts, are not and will not be filled during
these hard times. In the past when funds were more readily available, CCSO could provide
coverage for unfilled positions with off duty Deputies working overtime. However, unless there is
grant funding or a catastrophic event, overtime to pay for unfilled position gaps is not available.
Having 52 full time Certified Law Enforcement positions open causes a gap of 116,272 hours in
one year.
Collier County is home to approximately 381,208 year round residents, and a travel destination for
more than 2.4 million tourists a year. There has been rapid growth in Collier County bringing
persons from every walk-of-life; including undesirable criminal offenders.
Collier County has a myriad of public safety situations occurring as a result of the extreme affect
the recession has had on Collier County residents. As with the rest of the country, Collier County
has a very high unemployment rate Oust this month [May] 52 local teachers lost their jobs), and a
skyrocketing number of foreclosures and vacant properties. The current situation has a great
impact on law enforcement services for domestic violence, child abuse/sexual offender/sexual
predator, suicide, and crimes related to vacant properties, to mention a few, that are directly
related to the loss of work and homes. These increasing public safety issues are draining agency
resources of already understaffed CCSO Bureaus and compromise response times to situations
that can result in the potential for lethal circumstances.
One example, as mentioned above, of the need for increased law enforcement coverage due to
the economy that has had a dramatic affect on CCSO?s public safety services is crime related to
vacant properties due to foreclosures in Collier County. The properties have to be observed, and
vacant property crimes investigated by CCSO law enforcement officers. In 2008, Florida was the
number one state for reported incidents of mortgage fraud and most reported loans with
misrepresentation. Between 1999 and 2002 there were approximately 240 foreclosures a year,
after which the numbers increased to 806 in 2003; 621 in 2004; 487 in 2005; 734 in 2006; 3,267 in
2007; and 7,872 in 2008. During the first four months of this year (2009) there have been more
than 3,000 new foreclosure filings.
With the recession and a bleak local revenue outlook and anticipated budget limitations
Application Ref # 2010-ARRC-56 Section #2 Page 1 of 5
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
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Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
for years to come, coupled with the rate of homelessness, foreclosures, and the potential for
crimes to climb, a more cautious fiscal position to meet local public safety needs is not a choice, it
is a necessity. Open positions will not be filled and with the menace of layoffs and furloughs in the
future, alternative ways are proactively being sought to support costs to prevent and respond to
crime in Collier County.
A need for officer hours is indicated by the increase in population and as reflected in our deputy
per capita need - to maintain law enforcement levels of services to the community. As Collier
County continues to build out, the number of seasonal residents migrating to the ?Paradise Coast?
increases and the number of visitors continues to exceed past years. The number of visitors in
Collier County remains overwhelming compared to permanent population. The following statistics
indicate the 2005-2009 population comparisons vs. calls for service:
Permanent Countywide Populations: 2005 = 319,905; 2006 = 334,238; 2007 349,214; 2008 =
364,860; 2009 = 381,208.
Peak Season Populations: 2005 = 441,915; 2006 = 461,257; 2007 = 481,465; 2008 = 502,578;
2009 = 524,072.
Number of Visitors: 2005 = 1,625,377; 2006 = 1,787,914; 2007 = 1,966,706; 2008 = 2,163,376;
2009 = 2,379,714.
Calls for Service: 2005 = 689,359; 2006 = 781,739; 2007 = 874,119; 2008 = 966,499; 2009 =
1,058,879.
An analytical review of the 2008 response time data without field initiated and MDT initiated calls
reveals an average overall response time of 9.46 minutes, a .99% increase in overall response
time when compared to 2007 response times. We have to do better than this.
The problems that the current local economy has placed on local government agencies to
preserve the Agency?s and public?s interest in public safety is of paramount concern. Every effort
is being made by local government officials to affect a change in the current situation. In the
meantime, law enforcement coverage needs to be met. Current CCSO law enforcement staff is
needed to cover the number of calls for service.
State and local budget constraints continue. State budget cuts have caused a crisis situation to
Florida?s local governments resulting in Sheriffs? Offices having to make radical reductions in their
budgets that affect public safety and will increase crime rates. The Collier County Sheriff?s Office
(CCSO) could face a ?devastating impact? to the way it conducts business if current projections of
property tax revenue losses hold true. The CCSO has already had to cut nearly three million
dollars or about 2 percent from its current $150 million budget due to declining tax revenue, and
recent projections about property tax revenue losses have been ?adjusted upward? to 23.6
percent for the CCSO 2009-2010 budget.
At this time, alternative ways to meet local public safety needs are required. The CCSO has
already taken measures, including closing the Immokalee Jail, reducing travel, training, and other
operating costs to try to meet budget cut expectations without
Application Ref # 2010-ARRC-56 Section #2 Page 2 of 5
Contract -ARRC-COLL- --
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
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Application for Funding Assistance 16J 3"
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
negatively affecting public safety. However, with an expected increase in calls for service, other
alternative approaches will assist CCSO?s goal to engage in pro-activity that could impact the
crime rate to keep residents and visitors in Collier County safe.
The CCSO proposes a Technology Improvement Program as described in the Project Summary
below that will result in resolving some of the identified problems caused by current economic
conditions that affect public safety in Collier County, Florida.
Project Summary
The type of program needed to be funded by the JAG award is a local law enforcement program to
assist in efforts to prevent and reduce crime and violence with Recovery Act: Edward Byrne
Memorial Justice Assistance Grant (JAG) Program support for a CCSO Technology Improvement
Program. Grant goals are to reduce the number of victims of crime reported within Collier County.
Heightened officer concentration in school safety, gang enforcement and prevention, human
trafficking enforcement and prevention, drug trafficking reduction, crime related to vacant
properties, and other priority areas will have an affect on this goal. The objectives to meet this
goal are to: increase the number of reported activities (e.g. tickets, arrests, field interviews); reduce
the number of reported violent crimes (murders, robberies, aggravated batteries and aggravated
assaults); reduce the number of reported robberies; increase the number of arrests for reported
narcotics sales and trafficking offenses; reduce the number of reported Part II offenses; increase
the number of arrests of those suspected of engaging in or soliciting prostitution; increase the
number of tickets issued for traffic offenses; increase the number of Marchman Acts imposed for
incidents of public intoxication; increase the number of reported re-arrests of probationers/parolees
on violations of probation/parole conditions; and to provide community education
programs/activities to make the public aware of ways to reduce the number of victims of crime in
Collier County. All of these efforts will result in increasing the one-on-one contacts between law
enforcement and residents that are not enforcement related within Collier County.
The CCSO is going through a painstaking exercise to come up with resourceful ways to utilize
current Deputy time in a more effective and efficient manner that will afford extra normal daily
hours to fill in gaps in service due to having 52 unfilled Certified Law Enforcement positions. This
Project Summary describes two areas that have needed attention for several years that, if rectified,
would result in FTEs that would assist with public safety needs in Collier County.
Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) Program funds in the
amount of $432,600 are needed for the CCSO Technology Improvement Program to purchase
technology equipment that will result in 30 FTEs.
$13,038.13 is needed for a new server for the Special Investigations Division that will result in the
equivalent of 2.3 FTEs of Investigator and Crime Scene staff time. Due to a large amount of data
(photos, images, voice recording, etc.) the current outdated server is experiencing very slow
response time with frequent down time. Investigators and Crime Scene staff are hampered by the
constant maintenance due to the insufficient storage for the operating system to function.
$419,561.87 is needed for outdated, slow, and damaged mobile computer equipment in
Application Ref # 2010-ARRC-56 Section #2 Page 3 of 5
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
_.,_._.,.,,".,,"-,~-- ',_'''.'''''''.0>> . ~~".",...- ~~....."'"..,,",..," ....,,--"---~_..._...."..._--
16J 3 I
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
119 Certified Deputy vehicles. A Technology Improvement Program will directly affect the
productivity of each recipient of new state of the art mobile computer equipment. With a very
conservative estimate of two hours saved a day by each Deputy with the new technology, the new
laptops will free up each Certified Deputy recipient to provide currently uncovered or delayed
responses to public safety calls for service to people in Collier County, Florida. There are currently
595 CCSO Certified Deputies who need improved technology in their vehicles. With this Recovery
Act: Edward Byrne Memorial Justice Assistance Grant (JAG) Program allocation, 119 vehicles
would have state of the art technology equipment that could produce a minimum of 27.7 FTEs to
assist in unavailable current public safety coverage.
There will be a minimum total of 30 FTEs produced as a result of this Technology Improvement
Program. Other grants will be sought to provide funds to purchase additional state of the art
technology for the remaining 476 Certified Deputies to result in being able to produce more than
enough FTEs equal to the 52 currently unfilled certified Deputy budgeted positions.
The Collier County Sheriff?s Office is in accordance with the grantor overall local initiative to
improve the criminal justice system, providing assistance to victims of crime and supporting
communities in preventing drug abuse and crime. With Recovery Act: Edward Byrne Memorial
Justice Assistance Grant (JAG) Program grantor backing, the Collier County Sheriff?s Technology
Improvement Program has a plan designed to empower Deputies to better accomplish this
agency?s Mission Statement, ?The duty of the Collier County Sheriff?s Office is to preserve and
protect the lives, property and constitutional guarantees of all persons?
FTE Calculations are:
Technology Improvement for 119 Certified Deputy Vehicles:
When 2,236 hours/year minus 344 estimated sick/vacation time = 1,892 hours per Deputy a year is
on duty and an estimated days a year deputies are on duty is 1,892 + 8.6 hours a day = 220 days
per year/Deputy and FTE hours produced by each Deputy as a result of state of the art laptops = 2
hours then 220 days X 2 hours each day X 119 computers = 52,360 hours produced in one year
as a result of state of the art laptops. 52,360 hours + 1,892 hours/year per Deputy = 27.7 FTEs
per year as a result of the improved technology.
Technology Improvement for Special Investigation Division Server used by an estimated 20
Deputies:
When 2,236 hours/year minus 344 estimated sick/vacation time = 1,892 hours per Deputy a year is
on duty and an estimated days a year deputies are on duty is 1,892 + 8.6 hours a day = 220 days
per year/Deputy and FTE hours produced by each Deputy as a result of state of the art server = 1
hour then 220 days X 1 hours each day X 1 server X 20 Deputies = 4,400 hours produced in one
year as a result of the state of the art server. 4,400 hours + 1,892 hours/year per Deputy = 2.3
FTEs per year as a result of the improved technology.
Total FTEs = 27.7 FTEs + 2.3 FTEs or 30 FTEs
Application Ref # 2010-ARRC-56 Section #2 Page 4 of 5
Contract -ARRC-COLL- - -
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
..~,~.".~_... ~.,~".,," . "...."., - ,;-..... """.., - lIlli'''' . """",.,...,
16J 3
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of $500,000 or more from
the U.S. Department of Justice?
Answer: Yes
Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or
more from the U.S. Department of Justice?
Answer: Yes
Application Ref # 2010-ARRC-56 Section #2 Page 5 of 5
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
,.-._""",, ...-..-".,,^,. "-",.~""..,,' " --_.,,-_.-~... -~,-". . . r .-_' ",,",,-
Application for Funding Assistance 16J 3 ~
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 001 - Law Enforcement Programs
State Purpose Area: E - Equipment Supplies - Purchase Equipment/Supplies
Activity Description
Activity: Equipment and Supplies
Target Group: Equipment and Supplies
Geographic Area: Countywide
Location Type: Sheriff?s Office
Objectives and Measures
Objective: 25.E.SI - Amount of funds expended on equipment and/or supplies
Measure: Part 1
Amount of funds to be expended to purchase equipment and/or supplies
Goal: $432,600
Objective: 26.E.SI - Types of equipment and/or supplies purchased with JAG funds
Measure: Part 4
Purchase equipment and/or supplies other than court supplies, computer software, or
firearms
Goal: Yes
Objective: 27.E.SI - Number of units to directly benefit from equipment and/or supplies
purchased with JAG funds
Measure: Part 2
Number of units that will directly benefit from equipment and/or supplies purchased
with JAG funds
Goal: 7
Objective: 28.E.SI - Percent of criminal justice staff who reported a desired change in job
performance or in program quality as a result of equipment or supplies purchased by
JAG funds
Measure: Part 2
Number of staff who will report a desired change in job performance as a result of
equipment and/or supplies purchased with JAG funds
Goal: 120
Application Ref # 2010-ARRC-56 Section #3 Page 1 of 3
Contract -ARRC-COLL- --
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
'-"'-'~,.~-".~_._---------,--",.".-., 0'_"""___'.'''''''''_.''''-_ .-
Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
Measure: Part 3
Number of staff who will report a desired change in program quality as a result of
equipment and/or supplies purchased by JAG funds
Goal: 120
State Purpose Area: REC - Recovery Act Measures
Activity Description
Activity: Recovery Act
Target Group: Recovery Act
Geographic Area: Countywide
Location Type: Sheriff?s Office
Address(es) :
Collier County Sheriff's Office
3301 Tamiami Trail East
Building J
Naples, FL 34112
Objectives and Measures
Objective: RC - Number of jobs created or saved (by type) due to Recovery Act funding
Measure: Part 1
Number of jobs to be prevented from being eliminated with Recovery Act funding
Goal: 0
Measure: Part 2
Number of jobs that were eliminated within the last 12 months that will be reinstated
with Recovery Act funding
Goal: 0
Measure: Part 3
Number of jobs to be created with Recovery Act funding
Goal: 0
Application Ref # 2010-ARRC-56 Section #3 Page 2 of 3
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
-. ">""~'~~"'~--;';._--;.._""'""-"- ..' ._---""'."'--,~~ --
1.6 J 3 ;~
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
I I
Section Questions:
Question: If "other" was selected for the geographic area, please describe.
Answer: N/A
Question: If "other" was selected for location type, please describe.
Answer: N/A
Question: What is the physical address of your primary performance location? This is a
physical location, not a mailing address. If your physical location is confidential, enter
the address of the next highest level of your organization. Enter only one address.
Answer: Collier County Sheriffs Office
3301 Tamiami Trail East
Building J
Naples, Florida 34112
Application Ref # 2010-ARRC-56 Section #3 Page 3 of 3
Contract -ARRC-COLL- - -
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
'"",>_,_"_"~,".__,_""_,_,_,,,,.,.~"_'______'__"_M.._....
16J3 1
Application for Funding Assistance
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Monthly
Is the subgrantee a state agency?: No
FLAIR I Vendor Number: 596000558
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $0.00 $0.00 $0.00
Expenses $419,562.00 $0.00 $419,562.00
Operating Capital $13,038.00 $0.00 $13,038.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
-- Totals -- $432,600.00 SO.OO $432,600.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated Income (PGI) ? No
Application Ref # 2010-ARRC-56 Section #4 Page 1 of 4
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
,.,_",. . ~.~~_r"' "',,,..~,~='" ,."",-,_..... -,......,..'''-,..._,~..,,-~,._---_.._.._,
Application for Funding Assistance 16J 3 .
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
Budget Narrative:
Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) Program funds are
requested for technology improvement equipment support efforts to address crime in Collier
County, Florida. This budget and budget narratives closely follows the content of the Project
Summary section of this grant application and provides justification for all proposed costs.
SALARIES AND BENEFITS: $0.00
CONTRACTUAL SERVICES: $0.00
EXPENSES: $419,562.00
$419,562.00 is needed for outdated, slow, and damaged mobile computer equipment in 119
Certified Deputy vehicles. A Technology Improvement Program will directly affect the productivity
of each recipient of new state of the art mobile computer equipment. With a very conservative
estimate of two hours a day, the new technology will free up each Certified Deputy recipient to
provide currently uncovered or delayed public safety to people in Collier County, Florida. There
are currently 595 CCSO Certified Deputies who need improved technology in their vehicles. With
this Recovery Act: Edward Byrne Memorial Justice Assistance Grant (JAG) Program allocation,
119 vehicles would have state of the art technology equipment that could produce a minimum of
27.7 FTEs to assist in unavailable current public safety coverage.
Currently assigned mobile laptops to 119 Deputies, who will receive laptops as a result of this
ARRA grant, are five or more years old. Due to budget cuts we have not been able to get better
laptops. Deputies waste time (down time) with less LEO productivity with the current laptops.
Even though the current laptops are semi-rugged laptops; the usage/abuse they receive out in the
field is significant. Extreme temperatures in Southwest Florida are rough on law enforcement
vehicles and laptops. Some Deputies bring their laptops in for repair or hard reboots three times a
week. Some Deputies claim they can spend more time bringing their old laptops in for repair than
they spend patrolling.
The minimal memory and speed of the processor also add to the deficiency of current mobile
laptops. Deputies can only have a few windows open on current laptops or else the laptop
crashes and requires a hard reboot that can result in some Deputies having to drive 2.5 hours
round trip to obtain laptop service. New laptops can have many windows open at one time with a
far less tendency for down time. Old functions are so slow that Deputies have to find other ways of
getting information they need including spending time traveling many miles to headquarters to gain
information. Additional benefits of having improved laptop technology are:
? Officer safety? there is currently a safety issue due to not being mindful of a watchful eye on the
road due to lags in the current laptops.
? RAPID ID can be used on the new laptop technology? it cannot be used on current laptops.
? There will be more functionality on the new laptops such as connectivity to the Clerk of Courts,
distressed and vacant property pictures will be able to come up, and not take 20 minutes to appear
on the laptop screens, etc.
? New computers are more rugged and sturdy.
Application Ref # 2010-ARRC-56 Section #4 Page 2 of 4
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
_.~"~..." , ..._."""'~,,_".,.w '.'- .,-.,.." ....,,,.
Application for Funding Assistance 16 J 3'
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
Budget Narrative (Continued):
? The Deputies will be able to spend more time performing their duties and less time looking after
outdated equipment.
? 27.7 FTEs will be produced in one year by the 119 Deputies who will use this Technology
Improvement Program equipment.
The current price for a Panasonic CF74 or comparable is $3,525.73. $3,525.73 X 119 laptops =
$419,562.00.
OPERATING CAPITAL OUTLAY: $13,038.00
$13,038.00 is needed for a new server that will result in the equivalent of 2.3 FTEs of Investigator
and Crime Scene time for the Special Investigations Division. Due to a large amount of data
(photos, images, voice recording, etc.) the current outdated server is experiencing very slow
response time with frequent down time. Investigators and Crime Scene staff are hampered by the
constant maintenance due to the insufficient storage for the operating system to function. A new
server with sufficient amount of storage will provide a stable environment for Investigators/Crime
Scene staff to perform their duties more efficiently.
INDIRECT COSTS: $0.00
TOTAL BUDGET $432,600.00
Application Ref # 2010-ARRC-56 Section #4 Page 3 of 4
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
"'""'~..,,,,---,,,.,,,,----",-,--_. '-'"'~ "'.. , n'~ . ,.......--.."." , .."'-~- ..~"".,..,- '..
Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: N/A
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: N/A
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriff's office.
Answer: $1,000.00
Application Ref # 2010-ARRC-56 Section #4 Page 4 of 4
Contract -ARRC-COLL- - -
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
~-'~"'~"""-"'~"'-'~"'~-'--~--- ~"""'-"-"--- ...."',"'..-....~ ... . ~."" .~-_..._--~-_._..-.-
Application for Funding Assistance 16 J 3'-'
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
I ,. $.~tl()n'f.tindar'.tC1>ndl~lo.,s I
Insert Standard Conditions Page here.
Application Ref # 2010-ARRC-56 Section #5 Page 1 of 1
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
. ~."~._...o..~"._"",_____,,, . "..~.. ._--,.._-,.~'"'"-_.. .._. 1_"".'- --.---
16J 3 :4
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
I Standard Conditions I
Conditions of agreement requiring compliance by units of local government (subgrant recipients),
implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in
this section. Upon approval of this subgrant, the approved application and the following terms of
conditions will become binding. Failure to comply with provisions of this agreement will result in
required corrective action up to and including project costs being disallowed and termination of the
project, as specified in item 17 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide (Financial Guide) and the Edward Byrne Memorial Justice Assistance
Grant (JAG) program guidance as well as Federal statutes, regulations, policies, guidelines
and requirements and Florida laws and regulations including but not limited to:
. Florida Administrative Code, Chapter 110.9, "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program"
. Office of Management and Budget (OMB) Circular A.21 (2 CFR 220), "Cost Principles for
Educational Institutions"
. OMB Circular A.87 (2 CFR 225), "Cost Principles for State, Local and Indian Tribal
Governments"
. OMB Circular A.102, "Grants and Cooperative Agreements with State and Local
Governments"
. OMB Circular A-110 (2 CFR 215), "Uniform Administrative Requirements for Grants and
Cooperative Agreements"
. OMB Circular A-122 (2 CFR 230), "Cost Principles for Non-Profit Organizations"
. OMB Circular A-133, "Audits of States, Local Governments, and Non-Profit
Organizations"
. 28 CFR 38, "Equal Treatment for Faith-Based Organizations"
. 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local
Governments" (Common Rule)
. 28 CFR 83, "Government-Wide Requirements for Drug-Free Workplace (Grants)"
. 28 CFR 18, 22, 23, 30, 35, 42, 61, and 63
. Public Law 109-162, Title XI-Department of Justice Reauthorization, Subtitle B-
Improving the Department of Justice's Grant Programs, Chapter 1-Assisting Law
Enforcement and Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program
and Local Law Enforcement Block Grant Program
. 42 U.S.C. 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
2. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost items set forth in the Office of Justice Programs
Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments
and federal OMS Circular A-87, "Cost Principles for State, Local and Indian Tribal
Governments," or OMB Circular A-21, "Cost Principles for Educational Institutions."
b. All procedures employed in the use of federal funds for any procurement shall be according
to U.S. Department of Justice Common Rule for State and Local Governments, or OMB
Circular A-110, or OMS Circular A-102, and Florida law to be eligible for reimbursement.
SFY 2010 Page 1
~_.",..._....--_.......... "-,,,,...,, "u_,,"._" '"~''''' . - -~... ~'"-~,-"..._.,,,.-
Edward Byrne Memorial Justice Assistance Grant (JAG) Program 16J 3
Florida Department of Law Enforcement
3. Reports
a. Project Performance Reports
(1) Reporting Time Frames:The subgrant recipient shall submit Quarterly Project
Performance Reports to the Florida Department of Law Enforcement, hereafter known as
the Department, within 15 days after the end of the reporting period. In addition, if the
subgrant award period is extended beyond the "original" project period, additional
Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate, and timely
may result in sanctions, as specified in item 17, Performance of Agreement Provisions.
(2) Report Contents: Performance reports must include a response to all objectives included
in your subgrant. A detailed response is required in the narrative portion for yes/no
performance objectives. The narrative must also reflect on accomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems.
b. Financial Reports
(1) Project Expenditure Reports
(a) The subgrant recipient shall have a choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the Department. Project Expenditure
Reports are due thirty-one (31) days after the end of the reporting period. In addition,
if the subgrant award period is extended, additional Project Expenditure Reports shall
be submitted. Project Expenditure Reports for grants made under the Recovery Act
must be submitted monthly. See the Recovery Act Conditions for additional
information.
(b) All project expenditures for reimbursement of subgrant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office of Criminal Justice Grants (OCJG) through the Subgrant Information
Management ON-line (SIMON) system.
(c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-
audit and post-audit.
(d) Before the "final" Project Expenditure Report will be processed, the subgrant
recipient must submit to the Department all outstanding project reports and must
have satisfied all special conditions. Failure to comply with the above provisions
shall result in forfeiture of reimbursement.
(e) Reports are to be submitted even when no reimbursement is being requested.
(2) The Financial Closeout Documentation shall be submitted to the Department within forty-
five (45) days of the subgrant termination date.
(3) If applicable, the subgrant recipient shall submit Quarterly Project Generated Income
Reports to the Department within 31 days after the end of the reporting period covering
subgrant project generated income and expenditures during the previous quarter. If any
PGI remains unspent after the subgrant ends, the subgrant recipient must continue
SFY 2010 Page 2
'<'.~'<,w_,__... -_. ""-.-.-....... '''~ _..-.~- ",--,-_.
16J 3
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
submitting quarterly PGI reports until all funds are expended. (See Item 10, Program
Income.)
c. Other Reports
The recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that
assure proper disbursement and accounting of subgrant funds and required non-federal
expenditures. All funds spent on this project shall be disbursed according to provisions of the
project budget as approved by the Department.
b. All expenditures and cost accounting of funds shall conform to the Office of Justice Programs
Financial Guide, the Common Rule, and OMB Circulars A-21, A-8?, and A-110, or A-102 as
applicable, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant
recipient.
5. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of
Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds.
6. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the subgrant period. Only project costs incurred on or after
the effective date and on or prior to the termination date of the subgrant recipient's project are
eligible for reimbursement.
7. Advance Funding
Advance funding shall be provided to a subgrant recipient upon a written request to the
Department.
8. Trust Funds
a. The unit of local government must establish a trust fund in which to deposit JAG funds.
The trust fund mayor may not be an interest bearing account.
b. The account may earn interest, but any earned interest must be used for program purposes
and expended before the subgrant end date. Any unexpended interest remaining at the
end of the subgrant period must be submitted to the Office of Criminal Justice Grants for
transmittal to the Bureau of Justice Assistance.
9. Travel and Training
The cost of all travel shall be reimbursed according to the subgrant recipient's written travel
policy. If the subgrant recipient does not have a written travel policy, cost of all travel will be
reimbursed according to ~ 112.061, Fla. Stat.
SFY 2010 Page 3
-..-,~--- ,--_. _..... '""",. .",",,,.- .__.__.,.___________.._M.._'__,___.___._.._.___~_~
16J 3
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
10. Program Income (also known as Project Generated Income)
a. All income generated as a direct result of a subgrant project shall be deemed program
income.
b. Any project that will potentially earn PGI must submit an Earnings and Expenditures Report
to report how much PGI was earned during each quarter. A report must be submitted each
quarter even if no PGI was earned or expended.
c. PGI expenditures require prior written approval from the Office of Criminal Justice Grants.
Program income must be used for the purposes of and under the conditions applicable to
the award. If the cost is allowable under the Federal grant program, then the cost would be
allowable using program income.
d. Program income should be used as earned and expended as soon as possible. Any
unexpended PGI remaining at the end of the Federal grant period must be submitted to the
Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance.
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs)
for an eight-hour day. Approval shall be based upon the contract's compliance with requirements
found in the Financial Guide, the Common Rule, and in applicable state statutes. The
Department's approval of the subgrant recipient agreement does not constitute approval of
consultant contracts. If consultants are hired through a competitive bidding process (not sole
source), the $450 threshold does not apply.
12. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice
purposes during its useful life or dispose of it pursuant to 9 274, Fla. Stat.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use,
maintain and dispose of any property furnished to it by the Department or purchased
pursuant to this agreement according to federal property management standards set forth in
the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for
State and Local Governments or the federal OMB Circular A-110 or A-102, as applicable.
This obligation continues as long as the subgrant recipient retains the property,
notwithstanding expiration of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Programs
Financial Guide (as amended), and the U.S. Department of Justice Common Rule for State and
Local Governments, or the federal OMB Circular A-11 0 or A-1 02, as applicable.
14. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
SFY 2010 Page 4
..-." --- -, ~~---"'''~-'-.'-'--- ... ......'"'..,.-..-. .".-.".~.-
IbJ 3
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership
with support funded under this grant agreement.
15. Publication or Printing of Reports
The 5ubgrant recipient shall submit for review and approval one copy of any curricula, training
materials, or any other written materials that will be published, including web-based materials and
web site content, through funds from this grant at least thirty (30) days prior to the targeted
dissemination date.
All materials publicizing or resulting from award activities shall contain the following statements:
"This project was supported by Award No. [contact the Office of Criminal Justice Grants for award
number] awarded by the Bureau of Justice Assistance, Office of Justice Programs. The opinions,
findings, and conclusions or recommendations expressed in this publication/program/exhibition
are those of the author(s) and do not necessarily reflect the views of the Department of Justice."
16. Audit
a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a
single or program-specific audit conducted for that year. The audit shall be performed in
accordance with the federal OMB Circular A-133 and other applicable federal law. The
contract for this agreement shall be identified in the Schedule of Federal Financial Assistance
in the subject audit. The contract shall be identified as federal funds passed through the
Florida Department of Law Enforcement and include the contract number, CFDA number,
award amount, contract period, funds received and disbursed. When applicable, the
subgrant recipient shall submit an annual financial audit that meets the requirements of 9
11.45, Fla. Stat. , "Definitions; duties; authorities; reports; rules."; 9215.97, Fla. Stat. ,
"Florida Single Audit Act"; and Rules of the Auditor General, Chapter 10.550, "Local
Governmental Entity Audits" and Chapter 10.650, "Florida Single Audit Act Audits Nonprofit
and For-Profit Organizations."
b. A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its completion, but no later than nine (9) months after the
audit period. In order to be complete, the submitted report shall include any management
letters issued separately and management's written response to all findings, both audit report
and management letter findings. Incomplete audit reports will not be accepted by the
Department.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the
issue date of the audit report in instances of noncompliance with federal laws and
regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the
Department, or its designee, upon request for a period of three (3) years from the date the
audit report is issued, unless extended in writing by the Department.
f. Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal year
are exempt from the audit requirements of OMB Circular A-133 for that fiscal year. In this
case, written notification, which can be in the form of the "Certification of Audit Exemption"
form, shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to the Department no later than
March 1 following the end of the fiscal year.
SFY 2010 Page 5
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-r 6"J 3
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
g. If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or written notification of audit exemption should be sent to the
following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
17. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation,
termination, or suspension of the agreement in whole or in part. In such event, the Department
shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of
such sanction. The subgrant recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
18. Commencement of Project
a. If a project is not operational within 60 days of the original start date of the award period, the
subrecipient must report by letter to the Department the steps taken to initiate the project, the
reasons for delay, and the expected start date.
b. If a project is not operational within 90 days of the original start date of the award period, the
subrecipient must submit a second statement to the Department explaining the
implementation delay.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and re-
obligate subgrant funds to other Department approved projects. The Department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety (90) day period, but only by formal written adjustment to this agreement.
19. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault or negligence of the subgrant recipient. Such causes include, but are not
limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant, and
without fault or negligence of either of them, the subgrant recipient shall not be deemed in
default, unless:
(1 ) Supplies or services to be furnished by the consultant were obtainable from other
sources,
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(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the
extent of such failure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
20. Written Approval of Changes in this Approved Agreement
a. Subgrant recipients must obtain prior approval from the Department for major substantive
changes such as changes in project activities, target populations, service providers,
implementation schedules, project director, and designs or research plans set forth in the
approved agreement and for any budget changes that will transfer more than 10% of the total
budget between budget categories.
b. Subgrant recipients may transfer up to 10% of the total budget between current, approved
budget categories without prior approval as long as the funds are transferred to an existing
line item
c. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes,
disagreements, or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The subgrant recipient shall proceed diligently with the
performance of this agreement according to the Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The
subgrant recipient's right to appeal the Department's decision is contained in ~ 120, Fla. Stat.,
and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver of proceedings under ~ 120, Fla. Stat.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Department, of the U.S. Department of Justice, or the Auditor General of the
State of Florida, have the right of visiting the project site to monitor, inspect and assess work
performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S.
Department of Justice, the U.S. Comptroller General or any of their duly authorized
representatives, shall have access to books, documents, papers and records of the subgrant
recipient, implementing agency and contractors for the purpose of audit and examination
according to the Financial Guide and the Common Rule.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant
recipient, implementing agency, or contractor refuses to allow public access to all documents,
papers, letters, or other materials subject to provisions of ~ 119, Fla. Stat. , and
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made or received by the subgrant recipient or its contractor in conjunction with this
agreement.
c. The subgrant recipient will give the awarding agency or the General Accounting Office,
through any authorized representative, access to and the right to examine all paper or
electronic records related to the financial assistance.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years
from the date of the final financial statement and be available for audit and public disclosure upon
request of duly authorized persons.
25. Signature Authority
The Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative, who sign the Signature Page, have
the authority to request changes to the approved agreement. The prior mentioned individuals
have authority to sign or make amendments to the Sole Source, ADP Justification and the
Privacy Certification forms. The Project Director has authority to submit requests for approval of
specific travel, and Performance Reports, with the exception of the Financial and Closeout
Package, which also requires the signature by the Chief Financial Officer of the Subgrant
Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some
other person signature authority for him/her, the chief officer or elected official must submit to the
Department a letter or resolution indicating the person given signature authority. The letter
indicating delegation of signature authority must be signed by the chief officer or elected official
and the person receiving signature authority. The letter must also specify the authority being
delegated.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for
the Subgrant recipient or Implementing Agency, Project Director, or Contact Person, the
Department must be notified in writing with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by
law for employment, unless otherwise provided by law, the provisions of ~ 435, Fla. Stat. shall
apply.
a. All positions in programs providing care to children, the developmentally disabled, or
vulnerable adults for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to ~ 435, Fla. Stat., using the level
2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment. For the purposes of the subsection, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
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for all purposes and checks in this subsection, statewide criminal and juvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1 ) Any person who is required to undergo such a security background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency or employee. When fingerprinting is required, the fingerprints of the employee
or applicant for employment shall be taken by the employing agency or by an
authorized Jaw enforcement officer and submitted to the Department of Law
Enforcement for processing and forwarding, when requested by the employing agency,
to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the
processing of the fingerprints.
29. Drug Court Projects
A Drug Court Project must comply with ~ 397.334, Fla. Stat., "Treatment-Based Drug Court
Programs."
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S.
Department of Justice encourages consultation with all allied components of the criminal justice
system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for
systemic impacts such as increased court dockets and the need for detention space.
31. Criminal Intelligence System
The subgrant recipient agrees that any information technology system funded or supported by the
Office of Justice Programs funds will comply with 28 C.F.R. Part 23, Criminal Intelligence
Systems Operating Policies, if the Office of Justice Programs determines this regulation to be
applicable. Should the Office of Justice Programs determine 28 C.F.R. Part 23 to be applicable,
the Office of Justice Programs may, at its discretion, perform audits of the system, as per 28
C.F.R. 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as
per 42 U.S.C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read,
understands, and agrees to abide by all of the conditions for confidential funds as set forth in the
effective edition of the Office of Justice Programs Financial Guide is required from all projects
that are involved with confidential funds. The signed certification must be submitted at the time of
grant application.
33. Equal Employment Opportunity (EEO)
a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of
race, color, national origin, religion, sex, disability, or age in funded programs or activities. All
subgrant recipients and implementing agencies must comply with any applicable statutorily-
imposed nondiscrimination requirements, which may include the Omnibus Crime Control and
Safe Streets Act of 1968 (42 U.S.C. ~ 3789d); the Victims of Crime Act (42 U.S.C. ~
10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. ~
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5672(b)); the Civil Rights Act of 1964 (42 U.S.C. 9 2000d); the Rehabilitation Act of 1973 (29
U.S.C. 9794); the Americans with Disabilities Act of 1990 (42 U.S.C. 9 12131-34); the
Education Amendments of 1972 (20 U.S.C. 991681, 1683, 1685-86); the Age Discrimination
Act of 1975 (42 U.S.C. 99 6101-07); and Department of Justice Non-Discrimination
Regulations 28 CFR Part 42; see Ex. Order 13279 (equal protection of the laws for faith-
based and community organizations).
b. A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or more
employees and it has received any single award of $25,000 or more from the Department of
Justice. The plan must be prepared using the on-line short form at
http://www.ojp.usdoj.gov/aboutlocr/eeop_comply.htm, must be retained by the subgrant
recipient or implementing agency, and must be available for review or audit. The
organization must also submit an EEO Certification to FDLE.
c. If the subgrant recipient or implementing agency is required to prepare an EEO Plan and has
received any single award of $500,000 or more from the Department of Justice, it must
submit its plan to the Department of Justice for approval. A copy of the Department of
Justice approval letter must be submitted to FDLE. The approval letter expires two years
from the date of the letter.
d. A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if it is
has fewer than 50 employees or if it does not receive any single award of $25,000 or more
from the Department of Justice or if it is a nonprofit organization, a medical or educational
institution, or an Indian Tribe. If an organization is exempt from the EEO Plan requirement, it
must submit an EEO Certification to FDLE,
e. The subgrant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within 60 days of the project start date may result in suspension or
termination of funding, until such time as it is in compliance.
f. In the event a Federal or State court of Federal or State administrative agency makes a
finding of discrimination after a due process hearing on the grounds of race, color, religion,
national origin, sex, or disability against a recipient of funds, the recipient will forward a copy
of the finding to the Office for Civil Rights, Office of Justice Programs.
34. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act
(ADA), Public Law 101-336, which prohibits discrimination by public and private entities on the
basis of disability and requires certain accommodations be made with regard to employment
(Title I), state and local government services and transportation (Title 11), public accommodations
(Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien workers, constituting a violation of the employment provisions contained in 8
U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INA"). The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment
provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of
this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrant recipient agrees to assist FDLE in complying with the NEPA, the National
Historic Preservation Act, and other related federal environmental impact analyses
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requirements in the use of subgrant funds by the subgrant recipient. This applies to the
following new activities whether or not they are being specifically funded with these subgrant
funds. That is, it applies as long as the activity is being conducted by the subgrant recipient
or any third party and the activity needs to be undertaken in order to use these subgrant
funds,
(1 ) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on
the National Register of Historic Places or (b) located within a 100-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of a funded activity and (b)
traditionally used, for example, in office, household, recreational, or educational
environments.
(5) Implementation of a program relating to clandestine methamphetamine laboratory
operations, including the identification, seizure, or closure of clandestine
methamphetamine laboratories.
b. The subgrant recipient understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or an Environmental Impact Statement, as
directed by the Bureau of Justice Assistance. The subgrant recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed by the
Department of Justice, for programs relating to methamphetamine laboratory operations.
c. For any of a subgrant recipient's existing programs or activities that will be funded by these
subgrants, the subgrant recipient, upon specific request from the Department and the U.S.
Department of Justice, agrees to cooperate with the Department of Justice in any preparation
by Department of Justice of a national or program environmental assessment of that funded
program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and
Suspension and 2 CFR 180, "OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Non procurement)" These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless
authorized by the Department. If the subgrant is $100,000 or more, the subgrant recipient and
implementing agency certify that they and their principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded
from covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State, or local)
transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
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c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1 )(b) of this certification; and
d. Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on
Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant, or cooperative agreement of $100,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by 31 USC 1352. Any person
who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than $100,000 for each failure to file.
c. As required by 31 USC 1352, and implemented at 28 CFR 69, for persons entering into a
grant or cooperative agreement over $100,000, as defined at 28 CFR 69, the applicant
certifies that:
(1 ) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the making of any Federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or cooperative agreement;
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this Federal grant or cooperative agreement,
the undersigned shall complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions;
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subgrants, contracts under
grants and cooperative agreements, and subcontracts) and that all sub-recipients shall
certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 39, above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract.
40. Additional Restrictions on Lobbying
Recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or
policy, at any level of government, without the express prior written approval of the Office of
Justice Programs.
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41. "Pay - to - Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate "pay-to-stay" programs. "Local
jail," as referenced in this condition, means an adult facility or detention center owned and/or
operated by city, county, or municipality. It does not include juvenile detention centers. "Pay-to-
stay" programs as referenced in this condition, means a program by which extraordinary services,
amenities and/or accommodations, not otherwise available to the general inmate population, may
be provided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
42. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
Methamphetamine laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient
must comply with this condition, which provides for individual site environmental
assessment/impact statements as required under the National Environmental Policy Act.
a. General Requirement: The subgrant recipient agrees to comply with Federal, State, and
local environmental, health and safety laws and regulations applicable to the investigation
and closure of clandestine methamphetamine laboratories and the removal and disposal of
the chemicals, equipment, and wastes used in or resulting from the operation of these
laboratories.
b. Specific Requirements: The subgrant recipient understands and agrees that any program or
initiative involving the identification, seizure, or closure of clandestine methamphetamine
laboratories can result in adverse health, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2) any residents, occupants,
users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory
site's immediate and surrounding environment of the site(s) where any remaining chemicals,
equipment, and waste from a seized laboratory's operations are placed or come to rest.
Therefore. the subgrant recipient further agrees that in order to avoid or mitigate the possible
adverse health, safety and environmental impacts from any of clandestine
methamphetamine operations funded under this award, it will (1) include the nine, below
listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award; and (3) implement these
protective measures directly throughout the life of the subgrant. In so doing, the subgrant
recipient understands that it may implement these protective measures directly through the
use of its own resources and staff or may secure the qualified services of other agencies,
contractor or other qualified third party.
(1) Provide medical screening of personnel assigned or to be assigned by the subgrant
recipient to the seizure or closure if of clandestine methamphetamine laboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgrant recipient to either the seizure or closure of clandestine methamphetamine
laboratories;
(3) As determined by their specific duties, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors to remove all chemicals and associated
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glassware, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
(6) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
(7) Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6
immediately above in order to ensure proper compliance;
(8) Have in place and implement an inter-agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others to
ensure that any residual contamination is remediated, if necessary, and in accordance
with existing State and Federal requirements; and
(9) Have in place and implement a written agreement with the responsible state or local
service agencies to properly respond to any minor, as defined by state law, at the site.
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methamphetamine toxicity; and (iv) arrange for any follow-up medical tests,
examinations, or health care made necessary as a result of methamphetamine toxicity.
43. Limited English Proficiency (LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of
1964,42 U.S.C. ~ 2000d, recipients of Federal financial assistance must take reasonable steps to
provide meaningful access to their programs and activities for persons with LEP. For more
information on the civil rights responsibilities that recipients have in providing language services
to LEP individuals, please see the website at httD://www.leD.qOv.
44. The Coastal Barrier Resources Act
The subgrant recipient will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19,1982 (16 USC
3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the
Coastal Barrier Resources System.
45. Enhancement of Security
If funds are used for enhancing security, the subgrant recipient agrees to:
a. Have an adequate process to assess the impact of any enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement is undertaken.
b. Conduct such an assessment with respect to each such enhancement; and, submit to the
Department the aforementioned assessment in its Final Program Report.
46. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrant recipient assures that the facilities under its ownership, lease or supervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
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Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be used in the
project is under consideration for listing by the EPA.
47. Flood Disaster Protection Act
The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of
1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in
communities where such insurance is available as a condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
identified as an area having special flood hazards.
48. National Historic Preservation Act
It will assist the Department (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U.S.C. ~ 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. ~ 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. ~ 4321).
49. Omnibus Crime Control and Safe Streets Act
The subgrant recipient will comply and assure the compliance of all contractors, with the
applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended; the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act; as
appropriate; the provisions of the current edition of the Office of Justice Program Financial and
Administrative Guide for Grants; and all other applicable State and Federal laws, orders,
circulars, or regulations.
50. Human Research Subjects
Grantee agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of Justice
Programs policies and procedures regarding the protection of human research subjects, including
obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.
51. National Information Exchange Model specifications
To support public safety and justice information sharing, the Office of Justice Programs requires
the grantee to use the National Information Exchange Model (NIEM) specifications and guidelines
for this particular grant. Grantee shall publish and make available without restriction all schemas
generated as a result of this grant to the component registry as specified in the guidelines. For
more information on compliance with this condition, visit
http://www. n iem. qov/implementationgu ide. php.
52. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant (JAG). Compliance with these requirements will be monitored by the
Bureau of Justice Assistance.
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53. Privacy Certification
The subgrant recipient agrees to comply with all confidentiality requirements of 42 U.S.C. section
3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or
information. Grantee further agrees, as a condition of grant approval, to submit a Privacy
Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section
22.23.
54. State Information Technology Point of Contact
The subgrant recipient agrees to ensure that the State Information Technology Point of Contact
receives written notification regarding any information technology project funded by this grant
during the obligation and expenditures period. This is to facilitate communication among local
and state governmental entities regarding various information technology projects being
conducted with these grant funds. In addition, the recipient agrees to maintain an administrative
file documenting the meeting of this requirement. For a list of State Information Technology
Points of Contact, go to http://www.it.ojp.gov/default.aspx?area=policyAndPractice&page=1 046.
55. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall employ, to the extent possible, existing
networks as the communication backbone to achieve interstate connectivity, unless the subgrant
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed IT system.
56. Supplanting
The subgrant recipient agrees that funds received under this award will not be used to supplant
State or local funds, but will be used to increase the amounts of such funds that would, in the
absence of Federal funds, be made available for law enforcement activities.
57. Conflict of Interest
The subgrant recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest, or personal gain.
58. Uniform Relocation Assistance and Real Property Acquisitions Act
The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of 1970 (42 U.S.C. ~ 4601 et seq.), which govern the
treatment of persons displaced as a result of federal and federally-assisted programs.
59. Limitations on Government Employees Financed by Federal Assistance
The subgrant recipient will comply with requirements of 5 U.S.C. ~~ 1501-08 and ~~ 7324-28,
which limit certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal assistance.
60. Equal Treatment for Faith Based Organizations
The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the
Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the
SFY 2010 Page 16
.,...".....",_..u.""'" ----- "..,-..-.. ^ "'" ~,.." .."""......- ~,." ---
Edward Byrne Memorial Justice Assistance Grant (JAG) Program 16J 3
Florida Department of Law Enforcement
"Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that
Department of Justice grant awards of direct funding may not be used to fund any inherently
religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in
time or place from the Department of Justice funded program, and participation in such activities
by individuals receiving services from the grantee or a sub-grantee must be voluntary. The Equal
Treatment Regulation also makes clear that organizations participating in programs directly
funded by the Department of Justice are not permitted to discriminate in the provision of services
on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,
faith based organizations may, in some circumstances, consider religion as a basis for
employment. See http://www.ojp.gov/abouUocr/equaUbo.htm.
61. Certification for Employees Working Solely on a Single Federal Award
Any project staff that are fully funded by the grant must certify that they worked solely on the
grant. The certification must be prepared at least semi annually and must be signed by the
employee and by a supervisory official having first hand knowledge of the work performed by the
employee.
SFY 2010 Page 17
",..,Aw___. ~--"",.,.- ..., ,.,",-.._.~.".,- . "'_....~...,- ~,_..""~_''''.,"'___TI,"".' ._.,.,_._--~._-~--
16J 3
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
American Recovery and Reinvestment Act of 2009
I Special Recovery Act Conditions I
1. Recovery Act
a. All subgrant recipients must comply with Public Law 111-5, the American Recovery and
Reinvestment Act of 2009 (This law is a federal public law).
b. The subgrant recipient understands and agrees that all other terms and conditions contained
in this award, or in applicable FDLE or Office of Justice Programs grant policy statements or
guidance, apply unless they conflict or are superseded by the terms and conditions included
here that specifically implement the American Recovery and Reinvestment Act of 2009,
Public Law 111-5 ("ARRA" or "Recovery Act") requirements. Subgrant recipients are
responsible for contacting their grant managers for any needed clarifications.
c. The recipient agrees to comply with any modifications or additional requirements that may be
imposed by law and future FDLE or Office of Justice Programs (including government-wide)
guidance and clarifications of Recovery Act requirements.
2. Access to Records; Interviews
The subgrant recipient understands and agrees that FDLE, the Department of Justice (including
the Office of Justice Programs and the Office of the Inspector General)), and its representatives,
and the Government Accountability Office, shall have access to and the right to examine all
records (including, but not limited to, books, papers, and documents) related to this Recovery Act
award, including such records of any subgrant recipient, contractor, or subcontractor. See items
23 and 24 of the Standard Conditions.
The recipient also understands and agrees that FDLE, the Department of Justice, and the
Government Accountability Office are authorized to interview any officer or employee of the
subgrant recipient, contractor, or subcontractor regarding transactions related to this Recovery
Act award.
3. One-time funding
The subgrant recipient understands and agrees that awards under the Recovery Act will be one-
time awards and accordingly that its proposed project activities and deliverables are to be
accomplished without additional Department of Justice funding.
4. Separate Tracking and Reporting of Recovery Act Funds and Outcomes
The subgrant recipient agrees to track, account for, and report on all funds from this Recovery Act
award (including specific outcomes and benefits attributable to Recovery Act funds) separately
from all other funds, including Department of Justice award funds from non-Recovery Act awards
awarded for the same or similar purposes or programs. (Recovery Act funds may be used in
conjunction with other funding as necessary to complete projects, but tracking and reporting of
Recovery Act funds must be separate.)
Accordingly, the accounting systems of the subgrant recipient must ensure that funds from this
Recovery Act award are not commingled with funds from any other source.
The subgrant recipient further agrees that all personnel whose activities are to be charged to the
award will maintain timesheets to document hours worked for activities related to this award and
non-award related activities.
SFY 2010 Page 1
"..~......"."H'~~~'~"'''______,,,,v,..~.,._.__ ,_""".__".""",_;_..""e ,~."~-".,,, -,.._,~
16J 3
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
American Recovery and Reinvestment Act of 2009
5. Central Contractor Registration and DUNS Number
The subgrant recipient must maintain a current registration in the Central Contractor Registration
(www.ccr.gov) at all times during which it has any active federal awards funded with Recovery Act
funds. A Dun and Bradstreet Data Universal Numbering System (DUNS) Number
(www.dnb.com) is one of the requirements for registration in the Central Contractor Registration.
6. Additional Audit Requirements - Recovery Act Transactions Listed in Schedule of
Expenditures of Federal Awards
a. The subgrant recipient agrees to maintain records that identify adequately the source and
application of Recovery Act funds, to maximize the transparency and accountability of funds
authorized under the Recovery Act as required by the Act and in accordance with 2 CFR
215.21, "Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals, and Other Non-profit Organizations" and OMB A-102 Common
Rules provisions (relating to Grants and Cooperative Agreements with State and Local
Governments).
b. The subgrant recipient agrees to separately identify the expenditures for Federal awards
under the Recovery Act on the Schedule of Expenditures of Federal Awards (SEFA) and the
Data Collection Form (SF-SAC) required by OMB Circular A-133. This condition only applies
if the Single Audit Act Amendments of 1996 and OMB Circular A-133, "Audits of States, Local
Governments, and Non-Profit Organizations" cover the subgrant recipient. This shall be
accomplished by identifying expenditures for Federal awards made under the Recovery Act
separately on the SEFA as separate rows under Item 9 of Part III on the SF-SAC by CFDA
number, and inclusion of the prefix "ARRA-" in identifying the name of the Federal program
on the SEFA and as the first characters in Item 9d of Part III on the SFSAC.
7. Reporting (Section 1512)
a. In addition to the reporting requirements in item 3 of the Standard Conditions, subgrant
recipients must provide any information necessary to comply with section 1512 of the
Recovery Act, which requires detailed reporting by FDLE not later than ten calendar days
after the end of each calendar quarter. Receipt of funds will be contingent upon timely
reporting.
b. The subgrant recipient must complete projects or activities which are funded under the
Recovery Act and report on use of Recovery Act funds provided through this subgrant.
Information from these reports will be made available to the public.
8. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
The subgrant recipient must promptly refer to the Department of Justice, Office of the Inspector
General any credible evidence that a principal, employee, agent, contractor, subcontractor, or
other person has either 1) submitted a false claim for Recovery Act funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest,
bribery, gratuity, or similar misconduct involving Recovery Act funds. Potential fraud, waste,
abuse, or misconduct should be reported to the Office of the Inspector General by-
mail: Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
SFY 2010 Page 2
~",..,_..- ",Ow. ..- '" _.,,,,,,,",,,,,,.,,,- .,,,,,-",- "-~-
16J 3
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
American Recoverv and Reinvestment Act of 2009
e-mail: oig.hotline@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616-9881
Additional information is available from the Department of Justice Office of the Inspector General
website at www.usdoj.gov/oig.
9. Protecting State and Local Government and Contractor Whistleblowers (Section 1553)
The subgrant recipient recognizes that the Recovery Act provides certain protections against
reprisals for employees of non-Federal employers who disclose information reasonably believed
to be evidence of gross management, gross waste, substantial and specific danger to public
health or safety, abuse of authority, or violations of law related to contracts or grants using
Recovery Act funds. For additional information, refer to section 1553 of the Recovery Act. The
text of Recovery Act is available at www.ojp.usdoj.gov/recovery.
10. Limit on Funds (Section 1604)
None of the funds appropriated or otherwise made available in this Act may be used by any State
or local government, or any private entity, for any casino or other gambling establishment,
aquarium, zoo, golf course, or swimming pool.
11. Infrastructure Investment (Sections 1511 and 1602)
The subgrant recipient agrees that it may not use any funds made available under this Recovery
Act award for infrastructure investment absent submission of a satisfactory certification under
section 1511 of the Recovery Act. Should the subgrant recipient decide to use funds for
infrastructure investment subsequent to award, the subgrant recipient must submit appropriate
certifications under section 1511 of the Recovery Act and receive prior approval from the Office of
Justice Programs. In seeking such approval, the recipient shall give preference to activities that
can be started and completed expeditiously, and shall use award funds in a manner that
maximizes job creation and economic benefits. The text of the Recovery Act (including
sections1511 and 1602) is available at www.ojp.usdoj.gov/recovery.
12. Buy American (Section 1605)
a. The subgrant recipient understands that this award is subject to the provisions of section
1605 of the Recovery Act ("Buy American"). No award funds may be used for iron, steel, or
manufactured goods for a project for the construction, alteration, maintenance, or repair of a
public building or public work, unless the recipient provides advance written notification to the
Office of Justice Programs program office for approval. All projects must comply with
government-wide standard conditions (anticipated to be published in subpart B of 2 C.F.R.
part 176) that further implement the specific requirements or exceptions of section 1605.
b. Section 1605 of the Recovery Act prohibits use of any Recovery Act funds for a project for
the construction, alteration, maintenance, or repair of a public building or public work unless
all of the iron, steel, and manufactured goods used in the project are produced in the United
States, subject to certain exceptions, including United States obligations under international
agreements.
SFY 2010 Page 3
-. ""'-"._,._' ,.>~,,,,..._- _...,.,,,,.....,, ....".._'_..~"'--'I' --.._,,,~..,.. .._.,-~-. "~""'~--
J3
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
American Recove and Reinvestment Act of 2009
13. Wage Rate Requirements (Section 1606)
Notwithstanding any other provision of law and in a manner consistent with other provisions in
this Act, all laborers and mechanics employed by contractors and subcontractors on projects
funded directly by or assisted in whole or in part by and through the Federal Government
pursuant to this Act shall be paid wages at rates not less than those prevailing on projects of a
character similar in the locality as determined by the Secretary of Labor in accordance with
subchapter IV of chapter 31 of title 40, United States Code. Pursuant to Reorganization Plan No.
14 and the Copeland Act, 40 U.S.C. 3145, the Department of Labor has issued regulations at 29
CFR Parts 1, 3, and 5 to implement the Davis-Bacon and related Acts. Regulations in 29 CFR
5.5 instruct agencies concerning application of the standard Davis-Bacon contract clauses set
forth in that section. The standard Davis-Bacon contract clauses found in 29 CFR 5.5(a) are to
be incorporated in any covered contracts made under this award that are in excess of $2,000 for
construction, alteration or repair (including painting and decorating).
For additional guidance on the wage rate requirements of section 1606, contact your awarding
agency. Recipients of grants, cooperative agreements and loans should direct their initial
inquiries concerning the application of Davis-Bacon requirements to a particular federally assisted
project to the Federal agency funding the project. The Secretary of Labor retains final coverage
authority under Reorganization Plan Number 14.
14. NEPA and Related Laws
The subgrant recipient understands that all Office of Justice Programs awards are subject to the
National Environmental Policy Act (NEPA, 42 U.S.C. section 4321 et seq.) and other related
Federal laws (including the National Historic Preservation Act), if applicable. The subgrant
recipient agrees to assist the Office of Justice Programs in carrying out its responsibilities under
NEPA and related laws, if the subgrant recipient plans to use Recovery Act funds to undertake
any activity that triggers these requirements, such as renovation or construction. (See 28 C.F.R.
Part 61, App. D.) The subgrant recipient also agrees to comply with all Federal, State, and local
environmental laws and regulations applicable to the development and implementation of the
activities to be funded under this award. See item 36 of the Standard Conditions.
15. Misuse of award funds
The recipient understands and agrees that misuse of award funds may result in a range of
penalties, including suspension of current and future funds, suspension or debarment from
federal grants, recoupment of monies provided under an award, and civil and/or criminal
penalties.
SFY 2010 Page 4
._"^,, .-"......-..........-- ---"..-,,- ~..--_...__.""' l ....... ""'~'-'
Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
I I
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
;-'..,j" . ' , State Qf Florida, '.
; "j, - :;~"-;'; <-" '. ._~~~t~~::=h1:..
;'~,:>/;?:",:~mc>fii ,;~\t:,,! ~;,.'~)J'" ,:'<
Signature:
Typed Name and Title:
Date:
" Subsr."' J\eelple:nt> .. .:
. . ....:. AutbQt:.I..;~~"I()f Go".m.~~ unit .
(C<mtml88lcm Chairman., Mayor, or Designated Representative)
County Board of County
Commissioners
Signature:
Typed Name and Title: Donna Fiala, Chairman, Collier County
S'.. ~ 7 -~ 1 Board of County Commissioners
Date:
. : .... . . .' . :'... ,.:., Irp.."l'ltlnQAg~nCJ'.:. .' ,'. .
'::;';;' '.' Cfftclaf;. AtMlI...t., aT DHflnateclU'epreaentattv ....
.!:':.;:' '. ":1 '. '. " .:>: : .'; .... >"..' ", :::' '''.. "
,. ,!!, ,..1'
Typed Name of Implementing Agency: Sheriff's Office
Signature:
Typed Name and Title: Kevin J. Sheriff
Date: ~--- d.. & 0 <:'7
-.../
Approved as to form & legal sufficiency ,."
C~~
Colleen Greene,
Assistant County Attorney
Application Ref # 2010-ARRC-56
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
",-~,.~-----~,,-,.,""~~-- , -,",-~-" ....---""..-......, "",---.',,",.," -".., ---
Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
I I
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, Including Strikeovers,
whlteout, etc. are not acceptable.
Signature:
Typed Name and Title:
Date:
Typed Nama of S grant RaCi~ Coll iar County Board of Count y
~ Commissioners
Signature:
Typed Name and Title: Donna Fiala, Chairman, Collier County
S-~7-t:)r Board of County Commissioners
Date:
Typed Name of Implementing Agency: Sheriff's Office
Signature:
Typed Name and Title: Kevin J Rambosk Sheriff
Date: .t:;" -- 2..0-0cr
Approved as to form & legal sufficien'c9 ._' " ,\ ,'I, . ~, '.
~~ A.TTEST: . , )
0\NIGHT E. B~(;~.~ .
Colleen Greene, (;':~.J 1
" .
Assistant County Attomey i.._" "
~, ...:-,
Application Ref # 2010-ARRC-56
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
..-."..~_... ....._-",.." _.,~ ....,,--,""'",~"~,.. ..".",~"...... ~"'-~"-"
Application for Funding Assistance 16J 3
Florida Department of Law Enforcement
American Recovery Act - JAG Countywide
Insert Certifications and Authorizations here.
Application Ref # 2010-ARRC-56 Section #7 Page 1 of 1
Contract -ARRC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
"-,,,.....~~-------,""" ._- --..-.,. """"Ifni ;10"'_""""''''' ._e~~;'.,.' -..,., ---.rr<l' 'f '.__'...
16
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILlTIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Recove Act Edward B rne Memorial Justice Assistance Grant Pro ram
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non-procurement) and
Government-wide Requirements for Drug-Free Workplace (Grants)". The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
(b) Have not within a three-year period preceding this application
1. LOBBYING been convicted of or had a civil judgement rendered against them for
commission of fraud or a criminal offense in connection with
As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 obtaining, attempting to obtain, or performing a pUblic (Federal, State,
CFR Part 69, for persons entering into a grant or cooperative agreement over or local) transaction or contract under a pUblic transaction; violation of
$100.000, as defined at 28 CFR Part 69. the applicant certifies that: Federal or State antitrust statutes or commission of embezzlement,
theft forgery, bribery, falsification or destruction of records, making
(a) No federal appropriated funds have been paid or will be paid. by or on behalf false statements, or receiving stolen property;
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, an officer or employee (c) Are not presently indicted for or otherwise criminally or civilly
of Congress, or an employee of a Member of Congress in connection with the charged by a governmental entity (Federal. State, or local) with
making of any federal grant, the entering into of any cooperative agreement. and commission of any of the offenses enumerated in paragraph (1) (b) of
the extension, continuation, renewal, amendment, or modification of any federal this certification; and
grant or cooperative agreement;
(d) Have not within a three-year period preceding this application
(b) If any funds other than federal appropriated funds have been paid or will be had one or more public transactions (Federal, State, or local)
paid to any person influencing or attempting to influence an officer or employee of terminated for cause or default; and
any agency, a member of Congress, an officer or an employee of Congress, or an
employee of a member of Congress in connection with this federal grant or B. Where the applicant is unable to certify to any of the statements in
cooperative agreement, the undersigned shall complete and submit Standard this certification, he or she shall attach an explanation to this
Form - LLL, "Disdosure of Lobbying Activities", in accordance with its instructions; application.
(c) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including subgrants, 3. DRUG-FREE WORKPLACE
contracts under grants and cooperative agreements, and subcontracts) and that all (GRANTEES OTHER THAN INDIVIDUALS)
subrecipients shall certify and disclose accordingly.
As required by the Drug-Free Workplace Act of 1988, and
2. DEBARMENT, SUSPENSION, AND OTHER implemented at 28 CFR Part 67. Subpart F, for grantees. as defined
at 28 CFR Part 67 Sections 67.615 and 67.620-
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT) A. The applicant certifies that it will or will continue to provide a drug-
free workplace by:
As required by Executive Order 12549, Debarment and Suspension, and
implemented at 28 CFR Part 67, for prospective participants in primary covered (a) Publishing a statement notifying employees that the unlawful
transactions. as defined at 28 CFR Part 67. Section 67.510 - manufacture, distribution. dispensing, possession. or use of a
controlled substance is prohibited in the grantee's workplace and
A. The applicant certifies that it and its principals: specifying the actions that will be taken against employees for
violation of such prohibition;
(a) Are not presently debarred, suspended. proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a State or Federal court, or (b) Establishing an on-going drug-free awareness program to inform
voluntarily excluded from covered transactions by any federal department or employees about-
agency;
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
FDLE Recovery Act JAG Grant Lobbying, Debarment, Suspension, and Drug-Free Workplace Certification
Application Package
Page 1
"'-'--'-"~----"'-"--- ~...1Il .....-'"-*.... '~,."""... ... -,.,.'~-,---.."
16J
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Recover Act Edward B rne Memorial Justice Assistance Grant Pro ram
(e) Making it a requirement that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant. the employee will-
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a Check here _ If there are workplaces on file that are not identified
criminal drug statute occurring in the workplace no later than five calendar days here.
after the conviction;
Section 67.630 of the regulations provides that a grantee that is a
(e) Notifying the agency. in writing, within 10 calendar days after receiving notice State may elect to make one certificat!on in each Fed~ral fiscal year.
under subparagraph (d) (2) from an employee or otherwise receiving actual notice A copy of which should be Included With each apphcallon for
of such conviction. Employers of convicted employees must provide notice Department of Justice funding. States and State agencies may elect
including position title, to: Department of Justice. Office of Justice Programs, to use OJP Form 4061/7.
ATTN: Control Desk, 633 Indiana Avenue, NW.. Washington, D.C. 20531. Notice
shall include the identification number(s) of each affected grant; Check here _ If the State has elected to complete OJP Form
4061/7.
(f) Taking one of the following actions. within 30 calendar days of receiving notice
under subparagraph (d) (2), with respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee, up to and DRUG-FREE WORKPLACE
including termination, consistent with the requirements of the Rehabilitation Act of (GRANTEES WHO ARE INDIVIDUALS)
1973, as amended; or
As required by the Drug-Free Workplace Act of 1988, and
(2) Requiring such employee to participate satisfactorily in a drug abuse implemented at 28 CFR Part 67, Subpart F. for grantees, as defined
assistance or rehabilitation program approved for such purposes by a Federal, at 28 CFR Part 67; Sections 67.615 and 67.620-
State, or local health. law enforcement. or other appropriate agency;
A. As a condition of the grant. I certify that I will not engage in the
(g) Making a good faith effort to continue to maintain a drug-free workplace unlawful manufacture, distribution, dispensing, possession, or use of
through implementation of paragraphs (a), (b). (c), (d), (e), and (t). a controlled substance in conducting any activity with the grant; and
B. The grantee may insert in the space provided below the site(s) for the B. If convicted of a criminal drug offense resulting from a violation
performance of work done in connection with the specific grant: occurring during the conduct of any grant activity, I will report the
conviction, in writing, within 10 calendar days of the conviction. to:
Place of Performance (Street address. city, county, state, zip code) Department of Justice, Office of Justice Programs, ATTN: Control
Desk, 633 Indiana Avenue, NW., Washington. D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications.
1. Grantee Name and Address: Collier County Board of County Commissioners
2. Project Name: Collier County Sheriffs Office Technoloav Improvement Proaram
3. Typed Name and Title of Authorized Representative: Donna Fiala. Chairman, Collier County Board of County Commissioners
4. Slgnalure: ~)4 5. Dale: 5-;17-671
Approved as to form & legal sufficiency ..,.0. . , ,
C@;~~ ~~I~~~.~:~/~.'~~/&. ...lk
coU..nGr 118, ~ '\'.
'lssistant County Altomoy By" '.. " . ~.' -. -..... f-C-
o at" . ~.
FDLE Recovery Act JAG Grant Lobbying, Debarment, Suspension, aiJ~Wbrl<place'~~lfication
Application Package " . ..:.'. .. ',"
Ji'l f.T.' .) Page 2
._'~'_"'''',.._,U~'_'''''_''''''>''_'''''''~w,_,_"";_,,~__,~,,, <__.".,,,.-,-.__ "'...~~"~.;~~,._ I __,'...,-' ...,._..,. ..-"
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RES
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Recove Act Edward B rne Memorial Justice Assistance Grant Pro ram
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non-procurement) and
Government-wide Requirements for Drug-Free Workplace (Grants)". The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
(b) Have not within a three-year period preceding this application
1. LOBBYING been convicted of or had a civil judgement rendered against them for
commission of fraud or a criminal offense in connection with
As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 obtaining, attempting to obtain, or performing a public (Federal, State,
CFR Part 69, for persons entering into a grant or cooperative agreement over or local) transaction or contract under a public transaction; violation of
$100,000. as defined at 28 CFR Part 69, the applicant certifies that: Federal or State antitrust statutes or commission of embezzlement.
theft forgery, bribery, falsification or destruction of records. making
(a) No federal appropriated funds have been paid or will be paid, by or on behalf false statements, or receiving stolen property;
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency. a member of Congress, an officer or employee (e) Are not presently indicted for or otherwise criminally or civilly
of Congress, or an employee of a Member of Congress in connection with the charged by a governmental entity (Federal, State. or local) with
making of any federal grant, the entering into of any cooperative agreement, and commission of any of the offenses enumerated in paragraph (1) (b) of
the extension. continuation, renewal, amendment, or modification of any federal this certification; and
grant or cooperative agreement;
(d) Have not within a three-year period preceding this application
(b) If any funds other than federal appropriated funds have been paid or will be had one or more public transactions (Federal, State, or local)
paid to any person influencing or attempting to influence an officer or employee of terminated for cause or default; and
any agency, a member of Congress. an officer or an employee of Congress, or an
employee of a member of Congress in connection with this federal grant or B. Where the applicant is unable to certify to any of the statements in
cooperative agreement, the undersigned shall complete and submit Standard this certification, he or she shall attach an explanation to this
Form - LLL, "Disclosure of Lobbying Activities', in accordance with its instructions; application.
(e) The undersigned shall require that the language of this certification be
inctuded in the award documents for all subawards at all tiers (including subgrants, 3. DRUG-FREE WORKPLACE
contracts under grants and cooperative agreements, and subcontracts) and that all (GRANTEES OTHER THAN INDIVIDUALS)
subrecipients shall certify and disclose accordingly.
As required by the Drug-Free Workplace Act of 1988, and
2. DEBARMENT, SUSPENSION, AND OTHER implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
RESPONSIBILITY MATTERS at 28 CFR Part 67 Sections 67.615 and 67.620-
(DIRECT RECIPIENT) A. The applicant certifies that it will or will continue to provide a drug-
free workplace by:
As required by Executive Order 12549, Debarment and Suspension. and
implemented at 28 CFR Part 67. for prospective participants in primary covered (a) Publishing a statement notifying employees that the unlawful
transactions, as defined at 28 CFR Part 67, Section 67.510- manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the grantee's workplace and
A. The applicant certifies that it and its principals: specifying the actions that will be taken against employees for
violation of such prohibition;
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a State or Federal court, or (b) Establishing an on-going drug-free awareness program to inform
voluntarily excluded from covered transactions by any federal department or employees about-
agency;
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling. rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
.
FDLE Recovety Act JAG Grant Lobbying, Debarment, Suspension, and Drug-Free Workplace Certification
Application PaCkage
Page 1
~ ,,'~~-_.- "-,-,-, ""'-''<1'' -Jj!---""'''-~'-'-'' .<,,'-_...~_. l!!-___,....~ ..---- -
16J 3
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILlTIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Recovery Act Edward Byrne Memorial Justice Assistance Grant Program
(e) Making it a requirement that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will-
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a Check here _ If there are workplaces on file that are not identified
criminal drug statute occurring in the workplace no later than five calendar days here.
after the conviction; Section 67.630 of the regulations provides that a grantee that is a
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice State may elect to make one certification in each Federal fiscal year.
under subparagraph (d) (2) from an employee or otherwise receiving actual notice A copy of which should be included with each application for
of such conviction. Employers of convicted employees must provide notice Department of Justice funding. States and State agencies may elect
including position title. to: Department of Justice, Office of Justice Programs, to use OJP Form 4061/7.
ATTN: Control Desk, 633 Indiana Avenue, N.W.. Washington. D.C. 20531. Notice Check here _ If the State has elected to complete OJP Form
shall include the identification number(s) of each affected grant; 4061/7.
(f) Taking one of the following actions, within 30 calendar days of receiving notice
under subparagraph (d) (2), with respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee. up to and DRUG.FREE WORKPLACE
including termination. consistent with the requirements of the Rehabilitation Act of (GRANTEES WHO ARE INDIVIDUALS)
1973, as amended; or
As required by the Drug-Free Workplace Act of 1988. and
(2) Requiring such employee to participate satisfactorily in a drug abuse implemented at 28 CFR Part 67, Subpart F, for grantees. as defined
assistance or rehabilitation program approved for such purposes by a Federal. at 28 CFR Part 67; Sections 67.615 and 67.620-
State, or local health, law enforcement, or other appropriate agency;
A. As a condition of the grant, I certify that I will not engage in the
(g) Making a good faith effort to continue to maintain a drug-free workplace unlawful manufacture, distribution, dispensing, possession. or use of
through implementation of paragraphs (a), (b), (c). (d). (e), and (t). a controlled substance in conducting any activity with the grant; and
B. The grantee may insert in the space provided below the site(s) for the B. If convicted of a criminal drug offense resulting from a violation
performance of work done in connection with the specific grant: occurring during the conduct of any grant activity, I will report the
conviction, in writing, within 10 calendar days of the conviction. to:
Place of Performance (Street address, city, county, state, zip code) Department of Justice, Office of Justice Programs, ATTN: Control
Desk, 633 Indiana Avenue. NW., Washington, D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications.
1. Grantee Name and Address: Collier County Board of County Commissioners
2. Project Name: Collier County Sheriff's Office TechnoloQV Improvement Proaram
3. Typed Name and Title of Authorized Representative: Donna Fiala. Chairman. Collier Countv Board of County Commissioners
4. Signature: f~>~ k 5. Date: s:. Z 7 - 1:)7
Approved as to form & legal sufficiency
C~~ ATTEST: . ;r~ ,',
OWIGHT E. a~C~'~~k _
Colleen Greene, Sy ~',i i~~(.
Assistant County Attorney
''1'..: . ,~..t:
M:JJ...... .~. .
FDLE Recovery Act JAG Grant Lobbying, Debarment. Suspension, aN '.t~:'~ertific~ion
Application Package "li~'-". ,\'j..
1 .. Page 2
",_.,...,.. "'_o_"~""m_m"_ ",--- """-,~"""",_____,....,,,.w,,,.,,~ -."."._eo.... "".,,-q'-- -.-..-..------
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILlTIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Recove Act Edward B rne Memorial Justice Assistance Grant Pro ram
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this fonn provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non-procurement) and
Government-wide Requirements for Drug-Free Workplace (Grants)". The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
(b) Have not within a three-year period preceding this application
1. LOBBYING been convicted of or had a civil judgement rendered against them for
commission of fraud or a criminal offense in connection with
As required by Section 1352, Title 31 of the U.S. Code. and implemented at 28 obtaining. attempting to obtain. or performing a public (Federal, State,
CFR Part 69, for persons entering into a grant or cooperative agreement over or local) transaction or contract under a public transaction; violation of
$100,000. as defined at 28 CFR Part 69, the applicant certifies that: Federal or State antitrust statutes or commission of embezzlement,
theft forgery, bribery. falsification or destruction of records, making
(a) No federal appropriated funds have been paid or will be paid, by or on behalf false statements. or receiving stolen property;
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency. a member of Congress, an officer or employee (e) Are not presently indicted for or otherwise criminally or civilly
of Congress. or an employee of a Member of Congress in connection with the charged by a governmental entity (Federal, State. or local) with
making of any federal grant. the entering into of any cooperative agreement, and commission of any of the offenses enumerated in paragraph (1) (b) of
the extension. continuation, renewal, amendment, or modification of any federal this certification; and
grant or cooperative agreement;
(d) Have not within a three-year period preceding this application
(b) If any funds other than federal appropriated funds have been paid or will be had one or more public transactions (Federal, State. or local)
paid to any person influencing or attempting to influence an officer or employee of terminated for cause or default; and
any agency, a member of Congress. an officer or an employee of Congress, or an
employee of a member of Congress in connection with this federal grant or B. Where the applicant is unable to certify to any of the statements in
cooperative agreement, the undersigned shall complete and submit Standard this certification, he or she shall attach an explanation to this
Form - LLL. 'Disclosure of Lobbying Activities., in accordance with its instructions; application.
(e) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including subgrants, 3. DRUG-FREE WORKPLACE
contracts under grants and cooperative agreements. and subcontracts) and that all (GRANTEES OTHER THAN INDIVIDUALS)
subrecipients shall certify and disclose accordingly.
As required by the Drug-Free Workplace Act of 1988, and
2. DEBARMENT, SUSPENSION, AND OTHER implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
at 28 CFR Part 67 Sections 67.615 and 67.620-
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT) A. The applicant certifies that it will or will continue to provide a drug-
free workplace by:
As required by Executive Order 12549, Debarment and Suspension. and
implemented at 28 CFR Part 67, for prospective participants in primary covered (a) Publishing a statement notifying employees that the unlawful
transactions, as defined at 28 CFR Part 67, Section 67.510- manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the grantee's workplace and
A. The applicant certifies that it and its principals: specifying the actions that will be taken against employees for
violation of such prohibition;
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a State or Federal court. or (b) Establishing an on-going drug-free awareness program to inform
voluntarily excluded from covered transactions by any federal department or employees about-
agency;
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling. rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
FDLE Recovery Act JAG Grant Lobbying, Debarment, Suspension, and Drug-Free Workplace Certification
Application Package
Page 1
"'~"-''"-'-''- '-"-'''--- "".1 ",_~_'" ..~~.".,,"_..,,~ ,."'....
16J
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILlTIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Recove Act Edward B rne Memorial Justice Assistance Grant Pro ram
(c) Making it a requirement that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will-
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a Check here _ If there are workplaces on file that are not identified
criminal drug statute occurring in the workplace no later than five calendar days here.
after the conviction; Section 67.630 of the regulations provides that a grantee that is a
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice State may elect to make one certification in each Federal fiscal year.
under subparagraph (d) (2) from an employee or otherwise receiving actual notice A copy of which should be included with each application for
of such conviction. Employers of convicted employees must provide notice Department of Justice funding. States and State agencies may elect
including position title, to: Department of Justice, Office of Justice Programs, to use OJP Form 4061/7.
ATTN: Control Desk, 633 Indiana Avenue, NW., Washington, D.C. 20531. Notice Check here _ If the State has elected to complete OJP Form
shall include the identification number(s) of each affected grant; 4061/7.
(f) Taking one of the following actions, within 30 calendar days of receiving notice
under subparagraph (d) (2), with respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee, up to and DRUG-FREE WORKPLACE
including termination, consistent with the requirements of the Rehabilitation Act of (GRANTEES WHO ARE INDIVIDUALS)
1973, as amended; or
As required by the Drug-Free Workplace Act of 1988, and
(2) Requiring such employee to participate satisfactorily in a drug abuse implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
assistance or rehabilitation program approved for such purposes by a Federal, at 28 CFR Part 67; Sections 67.615 and 67.620-
State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace A. As a condition of the grant, I certify that I will not engage in the
unlawful manufacture, distribution, dispensing, possession, or use of
through implementation of paragraphs (a), (b), (c), (d), (e), and (f). a controlled substance in conducting any activity with the grant; and
B. The grantee may insert in the space provided below the site(s) for the B. If convicted of a criminal drug offense resulting from a violation
performance of work done in connection with the specific grant occurring during the conduct of any grant activity, I will report the
Place of Performance (Street address, city, county, state, zip code) conviction, in writing, within 10 calendar days of the conviction, to:
Department of Justice, Office of Justice Programs, ATTN: Control
Desk, 633 Indiana Avenue, NW., Washington, D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications.
1. Grantee Name and Address: Collier County Board of County Commissioners
2, Project Name: Collier County Sheriff's Office Technoloav Imorovement Proaram
3. Typed Name and Title of Authorized Representative: Donna Fiala, Chairman. Collier County Board of County Commissioners
4. Signature: {J~ )~ 5. Date: S:--~7... Or
Approved as to form & legal sufficiency
~~ ATTEST:,.. "';''''1''
DWIGHT ~;,~AR9K~'~~"eip;,
Colleen Greene, fuM.~
Assistant County Attorney ~~:2\ . -, . 0.(,
I~'
. ..' '", '- .
FDLE Recovery Act JAG Grant Lobbying, Debarment . suspens/~"4ArkP/~C;~ Certification
Application Package (. J';, r" /~;. "r~'. ',:' . \
Page 2
""~."..'-'""--""""-',,- ~~w.' M"""'''''"~",,'''''''''',"__"__~'''',~'__..~''_'' . " <-. ._~".~_......--.__.. _'~"'---~-_.._,-~._--_..'--"-'_.
16J
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILlTIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Recove Act Edward B rne Memorial Justice Assistance Grant Pro ram
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non-procurement) and
Government-wide Requirements for Drug-Free Workplace (Grants)". The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
(b) Have not within a three-year period preceding this application
1. LOBBYING been convicted of or had a civil judgement rendered against them for
commission of fraud or a criminal offense in connection with
As required by Section 1352. Title 31 of the U.S. Code, and implemented at 28 obtaining, attempting to obtain, or performing a public (Federal, State,
CFR Part 69, for persons entering into a grant or cooperative agreement over or local) transaction or contract under a public transaction; violation of
$100,000. as defined at 28 CFR Part 69, the applicant certifies that: Federal or State antitrust statutes or commission of embezzlement,
theft forgery, bribery, falsification or destruction of records, making
(a) No federal appropriated funds have been paid or will be paid, by or on behalf false statements. or receiving stolen property;
of the undersigned. to any person for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, an officer or employee (c) Are not presently indicted for or otherwise criminally or civilly
of Congress, or an employee of a Member of Congress in connection with the charged by a governmental entity (Federal. State, or local) with
making of any federal grant, the entering into of any cooperative agreement, and commission of any of the offenses enumerated in paragraph (1) (b) of
the extension, continuation, renewal, amendment, or modification of any federal this certification; and
grant or cooperative agreement;
(d) Have not within a three-year period preceding this application
(b) If any funds other than federal appropriated funds have been paid or will be had one or more public transactions (Federal, State. or local)
paid to any person influencing or attempting to influence an officer or employee of terminated for cause or default; and
any agency. a member of Congress, an officer or an employee of Congress, or an
employee of a member of Congress in connection with this federal grant or B. Where the applicant is unable to certify to any of the statements in
cooperative agreement, the undersigned shall complete and submit Standard this certification, he or she shall attach an explanation to this
Form - LLL, "Disclosure of Lobbying Activities", in accordance with its instructions; application.
(e) The undersigned shall require that the language of this certification be
induded in the award documents for all subawards at all tiers (including subgrants, 3. DRUG-FREE WORKPLACE
contracts under grants and cooperative agreements, and subcontracts) and that all (GRANTEES OTHER THAN INDIVIDUALS)
subrecipients shall certify and disclose accordingly.
As required by the Drug-Free Workplace Act of 1988, and
2. DEBARMENT, SUSPENSION, AND OTHER implemented at 28 CFR Part 67, Subpart F, for grantees. as defined
at 28 CFR Part 67 Sections 67.615 and 67.620-
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT) A. The applicant certifies that it will or will continue to provide a drug-
free workplace by:
As required by Executive Order 12549, Debarment and Suspension. and
implemented at 28 CFR Part 67, for prospective participants in primary covered (a) Publishing a statement notifying employees that the unlawful
transactions. as defined at 28 CFR Part 67, Section 67.510- manufacture, distribution, dispensing. possession, or use of a
controlled substance is prohibited in the grantee's workplace and
A. The applicant certifies that it and its principals: specifying the actions that will be taken against employees for
violation of such prohibition;
(a) Are not presently debarred, suspended, proposed for debarment. declared
ineligible. sentenced to a denial of federal benefits by a State or Federal court, or (b) Establishing an on-going drug-free awareness program to inform
voluntarily excluded from covered transactions by any federal department or employees about-
agency;
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
FDLE Recovery Act JAG Grant Lobbying, Debarment. Suspension, and Drug-Free Workplace Certification
Application Package
Page 1
",,"'~ -,_._,,- ". -- . .. '.. "M .... ,-".." "'.....
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILlTI
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Recove Act Edward B rne Memorial Justice Assistance Grant Pro ram
(e) Making it a requirement that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will-
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a Check here _ If there are workplaces on file that are not identified
criminal drug statute occurring in the workplace no later than five calendar days here.
after the conviction; Section 67.630 of the regulations provides that a grantee that is a
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice State may elect to make one certification in each Federal fiscal year.
under subparagraph (d) (2) from an employee or otherwise receiving actual notice A copy of which should be included with each application for
of such conviction. Employers of convicted employees must provide notice Department of Justice funding. States and State agencies may elect
including position title, to: Department of Justice, Office of Justice Programs, to use OJP Form 4061/7.
ATTN: Control Desk, 633 Indiana Avenue, NW., Washington, D.C. 20531. Notice Check here _ If the State has elected to complete OJP Form
shall include the identification number(s) of each affected grant; 406117.
(f) Taking one of the following actions, within 30 calendar days of receiving notice
under subparagraph (d) (2), with respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee, up to and DRUG-FREE WORKPLACE
including termination, consistent with the requirements of the Rehabilitation Act of (GRANTEES WHO ARE INDIVIDUALS)
1973, as amended; or
As required by the Drug-Free Workplace Act of 1988, and
(2) Requiring such employee to participate satisfactorily in a drug abuse implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
assistance or rehabilitation program approved for such purposes by a Federal, at 28 CFR Part 67; Sections 67.615 and 67.620-
State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace A. As a condition of the grant, I certify that I will not engage in the
unlawful manufacture, distribution, dispensing, possession, or use of
through implementation of paragraphs (a), (b), (c), (d), (e), and (f), a controlled substance in conducting any activity with the grant; and
B. The grantee may insert in the space provided below the site(s) for the B. If convicted of a criminal drug offense resulting from a violation
performance of work done in connection with the specific grant: occurring during the conduct of any grant activity, I will report the
Place of Performance (Street address, city, county, state, zip code) conviction, in writing, within 10 calendar days of the conviction, to:
Department of Justice, Office of Justice Programs, A TTN: Control
Desk, 633 Indiana Avenue, N,W., Washington. D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications.
1. Grantee Name and Address: Collier County Board of County Commissioners
2. Project Name: Collier County Sheriff's Office TechnoloQY Improvement Proaram
3. Typed Name and Title of Authorized Representative: Donna Fiala. Chairman. Collier Countv Board of County Commissioners
4, Signature: ~~)~ 5. Date: s:- ;1 7 - tt'l1'
11 '(
._.....\. ..'
Approved as to form & legal sufficiency :5Y' i i />'.
~~ ~.i..
ATTEST: ;"
, DWIGHTE,:8ROCK, Clerk "';
Colleen Greene. ~.,.. - - .
, -
Assistant County Attorney ~~
By' '.',.. {
".. ,- """""'-'--.. --.
-//111 ~.- ,
FDLE Recovery Act JAG Grant Lobbying, Debarment, Suspensl4t """,..,.,cllrkplace Certification
Application Package
Page 2
""',_",,_"'_"__~""~_"',,~__"""";.....,"'.h,C .,..'_,_.........~_~~_".,.,'..~".N'd ---"--",,,-~-,.,._.,-~-_...~,,._"..,
16J 3
Board of Collier County Commissioners
-_._--~--- -_._----_.~,------,- ---_._-----~~-_._---- -- _._._---,._-~----~-~
Donna Fiala Frank Halas Tom Henning Fred W. Coyle Jim Coletta
District 1 District 2 District 3 District 4 District 5
May 21,2009
Mr. Clayton Wilder
Administrator
Office of Criminal Justice Grants
Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
In compliance with State of Florida Rule 11 D-9, F.A.C., the Collier County Board of County
Commissioners approves the distribution of $757,237 of the Edward Byrne Memorial JAG
Program - American Recovery and Reinvestment Act of 2009 funds for the following projects
within Collier County:
SUBGRANTEE DOLLAR AMOUNT
Collier County TITLE OF PROJECT $757.237
Child Abuse/Sexual Offender/
Sexual Predator Project $326,437
Technology Improvement Program $430,800
Sincerely,
D~~
Chairman, Board of County Commissioners
__~_____._.__._ __..~~.._~_._ ..____ .___..__,___~,_.__,____ n
W. Harmon Turner Building' 3301 East Tamiami Trail, Naples, Florida 34112. 239-252-8097' FAX 239-252-3602
<.,""",,,,~--.,~, _.. ,._,-,. ,""""",,-, -"._-~~-~..,--_._-".~~. ~.' _._~-'---_._-----'_...,---
l'J3
Board of Collier County Commissioners
_._---~...._-_._---_._--- ..- -'---'~--- .._--~---_._--~-~-
Donna Fiala Frank Halas Tom Henning Fred W. Coyle Jim Coletta
District 1 District 2 District 3 District 4 District 5
May 21,2009
Mr. Clayton Wilder
Administrator
Office of Criminal Justice Grants
Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
In compliance with State of Florida Rule 11 D-9, F.A.C., the Collier County Board of County
Commissioners approves the distribution of $757,237 of the Edward Byrne Memorial JAG
Program _ American Recovery and Reinvestment Act of 2009 funds for the following projects
within Collier County:
SUBGRANTEE DOLLAR AMOUNT
Collier County TITLE OF PROJECT $757.237
Child Abuse/Sexual Offender/
Sexual Predator Project $326,437
Technology Improvement Program $430,800
Si~.
. ~
D a Fiala
Chairman, Board of County Commissioners
.---. -----
W. Harmon Turner Building' 3301 East Tamiami Trail' Naples, Florida 34112 ' 239-252-8097 . FAX 239-252-3602
__..._.....-...~'"_"'''". JlrV ......-.......' ~,~o_.__~_..._~_ ,~..-
16J3
MEMORANDUM
Date: September 17, 2009
To: Joyce Houran, Grants Coordinator
Collier County Sheriffs Office
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Recommend that the Board of County Commissioners serve as
the Local Coordinating Unit of Government in the Florida
Department of Law Enforcement's Edward Byrne Memorial
Justice Assistance Grant (JAG) Program (American Recovery and
Reinvestment Act of 2009) and designate the Sheriff as the
official applicant, the Sheriffs office staff as Grant Program and
Financial Managers of Sheriffs Office Applications, and execute
the Certificate of Participation
Attached is the original grant application (Agenda Item #16J3) approved by
the Board of County Commissioners on Tuesday, May 12, 2009.
The Minutes & Records Department has retained a copy of the document as
part of the Board's permanent record.
If you have any questions you can contact me at 252-8406.
Thank you.
Attachment
SHERIFF KEVIN J. RAMBOSK 16\J3
Collier County Sheriffs Office
~
September 17, 2009
Collier County
Board of County Commissioners
3301 Tamiami Trial East
Building F
Naples, Florida
Attn: Board Chairman Donna Fiala
Re: Grant Award To Be Signed
Good Morning Chairman Fiala,
Collier County received an American Recovery and Reinvestment Act $432,600 Collier
County Sheriff's Office Technology Improvement Program grant award for mobile
laptop computers.
The Certificate of Acceptance of Sub grant Award for this grant award needs your
signature. The Board of County Commissioners is the coordinating unit of government
and endorsed, on May 12,2009, the Sheriffs Office grant application and award course
of actions.
Your support of Sheriff s Office grants is very appreciated. Please have someone contact
me at 793-9346 or grants@colliersheriff.net when the Certificate of Acceptance of
Subgrant A ward document is signed.
Sincerely,
~~
Grant Coordinator
Enclosure
I nnn ; iI ~ if ] /!t '. l ' ! ~
3301 Tamiami Trail East Bldg. .J, Naples, FL 34112-4902 ~
phone · 239.774-4434 ,(...
colliersheriff.org ~.J~
. .
ITEM NO: 31 ~ ~~\~. COOl S DATE RECEIVED: 16 '3;)
FILE NO.: \..'- ! I }- i, lr \ h ,,\,J .
vl'rk,,- =,' -\i""l\\f~
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ROUTED TO: '1\\ If',\l \ L, \
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-----------------------------------------------------------s-~n~t~~---------
00 00" ~,tt _~ ttW "'^', \ \ /\
REQUEST (~~~ t~~~~~nt~ERVICES W '^ ~
TIME SENSITIVE - GRANT DOCUMENTS ~ q
q.l(P.D
Date: September 15, 2009 ClY\6
To: Office of the County Attorney Attention: Colleen Greene, Esa. pl~ .UD~
From: , Finance Director
(Title)
Finance Division
(Division) (Department)
Re: Justice Assistance Grant (JAG) - AMERICAN RECOVERY AND REINVESTMENT ACT
OF 2009
(Subj ect)
BACKGROUND OF REQUEST/PROBLEM:
(Describe problem and give background information - be ~, ~, and articulate) .
On May 12, 2009 the BCC approved Agenda Item 16(J) (3)and agreed to be the
local coordinating unit of government, approve the Sheriff as the official
applicant, Sheriff's Office staff as grant program and financial managers,
authorize the Board Chairman to execute the Certificate of Participation for
the Florida Department of Law Enforcement's Edward Byrne Memorial Justice
Assistance (JAG) Grants (American Recovery and Reinvestment Act of 2009) I
approve the Sheriff's Office grant applications for fiscal year 2009/2010,
authorize acceptance of awards, and approve associated budget amendments.
The Sheriff's Office received the Technology Improvement Program grant award.
The Certificate of Acceptance of Subgrant Award needs to be signed by the
Board Chairman.
(Are there documents or other information needed to review this matter? If yes, attach and reference
this information). Yes - Certificate of Acceptance of Subgrant Award, Subgrant Award Certificate, RLS
09-SHF-00075 dated May 26, 2009 about signing grant application documents, executed Certificate of
Participation, and RLS-SHF 00075 about Executive Summary Agenda Item 16J3 on the May 12, 2009 Agenda.
THIS ITEM HAS/HAS NOT BEEN PREVIOUSLY SUBMITTED.
(If previously submitted, provide County Attorney's Office file number.)
ACTION REQUESTED:
(Be very specific. Identify exactly what you need in the way of legal services.)
Legal approval of request.
OTHER COMMENTS:
C: Kevin Rambosk, Sheriff
All requests must be copied to your appropriate Division Head
or Constitutional Officer.)
State of Florida 16 J 3
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee,FL 32308
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative, acknowledges receipt and
acceptance of subgrant award number 2010-ARRC-COLL-2-W7-037. in the amount
of $ 432,600.00, for a project entitled, COLLIER COUNTY SHERIFF'S OFFICE
TECHNOLOGY IMPROVEMENT PROGRAM, for the period of 10/01/2009 through
09/30/2010, to be implemented in accordance with the approved subgrant
application, and subject to the Florida Department of Law Enforcement's Standard
Conditions and any special conditions governing this subgrant.
~)~
(Signat e of Subgrantee's Authorized Official)
Donn;:t Fi;:tl;:t, r.h;:tirm;:tn, r.nll;pr rnlln+-y
(Typed Name and Title of Official) Board of County Commissioners
Collier County Board of r.ollnty r.ommi!':!':;oners
(Name of Subgrantee)
(Date of Acceptance)
Approyed as to form & legal sufficiency
,,1111/1/1 ~ ATTEST: '
c,~ . .J)WlG~~"<~<?K, Clerk
,'.~..~
Colleen Greene'" ..", ....' , - L
ASsistantCountyAtt~rn8Y . Bf" '.~: "--,:t.', ;,"~. . '-
, : ~.'..,:_2" '..... .
Rule Reference 110-9.006 OCJG-1-012 (Rev. October2005} '~'.(If}'
\~.',;,:: ~' '~~'".: ",;?
. ' '!l\ l'
16J3
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee,FL 32308
SUBGRANT AWARD CERTIFICATE
Subgrantee: Collier County Board of Commissioners
Date of Award: ~U'~ ') Q ^~'ri
t\ U ':... l...l )j
Grant Period: From: 1 % 1/2009 TO: 09/30/2010
Project Title: COLLIER COUNTY SHERIFF'S OFFICE TECHNOLOGY
IMPROVEMENT PROGRAM
Grant Number: 201 0-ARRC-COLL-2-W7 -037
Federal Funds: $ 432,600.00
State Agency Match:
Local Agency Match: $ 0.00
Total Project Cost: $ 432,600.00
CFDA Number: 16.803 Federal Award Number: 2009-SU-B9-0021
Award is hereby made in the amount and for the period shown above of a subgrant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P.L. 90-
351, as amended, and the Anti-Drug Abuse Act of 1988, P.L. 100-690, to the above
mentioned subgrantee and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and conditions as contained
in the Financial and Administrative Guide for Grants, Guideline Manual 7100 10,
Office of Justice Programs, Common Rule for State and Local Governments and A-
87, or OMB Circulars A-110 or A-102, as applicable, and A-21 , in their entirety. It is
also subject to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the purposes and
authorization of P.L. 90-351, as amended, and P.L. 100-690; and, P.L. 111-5, the
American Recovery and Reinvestment Act of 2009.
SUBGRANT AWARD CERTIFICATE (CONTINUED) 16J3
This grant shall become effective on the beginning date of the grant period provided
that within 30 days from the date of award, a properly executed Certificate of
Acceptance of subgrant Award is returned to the Department.
(!I.. J fJ. UuL~
AuthOriZe~ffiCial
Clayton H. Wilder
Administrator
g,. ).tf,.p i
Date
( ) This award is subject to special conditions (attached).
. . 16J3
EXECTTIVE SF\I~IARY
RE(,OM~IEND THAT THE BOARD OF COl'NTY CO~IMISSIONERS SERVE AS THE
tOCAL COORDINATING UNIT OF GOVERN~IENT IN THE FLORIDA DEPART~IENT OF
LA W ENFORCE~IENT'S EDW ARD BYRl~E ME~IORlAL JUSTICE ASSISTANCE GRANT
(JAG) PROGRAM (AMERICAN RECOVERY AND REINVEST~IENT ACT OF 2009) AND
DESIGNATE THE SHERIFF AS THE OFFICIAL APPLICANT, AND SHERIFF'S OFFICE
ST AFF AS GRANT PROGRAM AND FINANCIAL ~IANAGERS OF SHERIFF'S OFFICE
APPLICATIONS, AND EXECUTE THE CERTIFICATE OF PARTICIPATION.
OBJECTIVE: To seek appointment of the Collier County Commission as the coordinating unit of
government for local applications for the Florida Department of Law Enforcement's Edward Byrne
Memorial Justice Assistance Grant (JAG) Program (American Recovery and Reinvestment Act of 2009)
and designate the Sheriff as the official applicant, and Sheritrs Office staff as grant program and
tinancial managers of Sheriffs Office applications, and execute the Certificate of Participation,
CONSIDERA TIONS:
l. The Collier County Commission has participated in Edward Byrne Memorial programs for over
20 years.
2. Collier County Programs have proven to be valuable projects.
3. The Florida Department of Law Enforcement has allocated $757,237 for State fiscal year 2010
Collier County grants.
4. The Sheriffs Office will seek Edward Byrne Memorial grants for an authorized law enforcement
grant program to continue the Child Abuse/Sexual Offender/Sexual Predator grant and an
authorized law enforcement grant program for a Technology Improvement Program. Funds will
support payroll costs for two Investigator positions, training, and computer equipment.
5. Board approval is needed for: the Collier County Commission to continue in the capacity of local
coordinator, approve the Sheriff as the official applicant, the CCSO Finance Director as the grants
chief financial manager, and the CCSO Grant Coordinator as the grants' contact person; approve
Sheriffs Office gran~ applications for 200912010 when completed, and to authorize acceptance of
awards and associated budget amendments.
FISCAL IMPACT: None. No required match.
GROWTH MANAGEMENT: None.
RECOMMENDA TION: That the Collier County Commission agrees to be the local coordinating unit
of government, approve the Sheriff as the official applicant, Sheriffs Office staff as grant program and
financial managers, authorize the Board Chairman to execute the Certificate of Participation for the
Florida Department of law Enforcement's Edward Byrne Memorial Justice Assistance (JAG) Grants
(American Recovery and Reinvestment Act of 2009), approve the Sheriffs Office grant applications for
tiscal year 2009/20 I 0, authorize acceptance of awards, and approve associated budget amendments.
PREPARED BY: C(~~ ,,-\~~,~Ll\clt (
Carol G. Golightly, Finance Oi ector ,
APPROVED BY:
Kevin Rambosk,
DATE: April 27.2009 Approved !S to form & 1~a1 sufficiency
C~~
Col-n Greene,
Allilt_ County Attorney
ITEM NO: L~'I. ~', r'\-.CJ~ DATE RECEIVED: e.16J3
FILE NO. : (.,'.r,I" t. . \t l~~~"
ROUTED TO: .r,\ \~n -
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- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - .-'..f ~" '5-\- - - - - - - - - - - -
-- - - REQUEST F~R ~E~AL ~;RVI~~~' 2'1" oCZA
TIME SENSITIVE - (J_~DOC~ENTS C/~t" ~\~ \)~
Date: April 27. 2009 ~....)"~. G \ L~
To, Office of the County Attorney Attention: Colleen Greene. Esq. ~"
From: Carol Gol~:~~tly (\ ~) , Fin~~ce Director
Sheriff's Office Finance Division
; n : ~l il' -',...:,'
Re: Justice Assistance Grant (JAG) - AMERICAN RECOVERY AND REINVESTMENT ACT
OF 2009
It .....'t
BACKGROUND OF RBQUBST/PROBLBM:
r....::, rit'- ~'t ,t .....rn .jnt ll';~ t-l,'k'Jr'!~Jld lnt'tfTI,ll'I."rl h"~, ~. wd .ut.1.'l..llttE!'
Fiscal year 2009/2010 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program (American Recovery an~ Reinvestment Act of 2009) has been allocated
to Collier County by the Florida Department of Law Enforcement. Board
approval is requested by the Sheriff's Office to:
1. Seek appointment of the Collier County Commission as the coordinating
unit of government for fiscal year 2009/2010 Edward Byrne Memorial,
Justice Assistance Grant (JAG) Program funds and execute the Certificate
of Participation.
2. Approve the Sheriff as the chief official applicant; the CCSO Finance
Director as the grants' chief financial manager, and the CCSO Grant
Coordinator as the grants' contact person.
3. Approve Sheriff's Office fiscal year 2009-2010 Edward Byrne Memorial,
Justice Assistance Grant (JAG) Program applications when completed, and
accept grant awards and approve associated budget documents.
(Are there document. or other information needed to review thi. matter? If ye., attach and reference
thi. information). Ye.. Bxecutive Summary and Certificate of Participation
THIS ITBM HAS/HAS NOT BBBN PREVIOUSLY SUBMITTBD.
:t ;',11"'.'. .:;:/ ,.tlf.....,1 r-1' 'J..tp", -,L,..... A'. r:I.....,' ,; !!:.... t_:,a r:.;~,t"'r
ACTION RBQUBSTBD:
p.. ,., ~.. ,!; , 1.-:;.! - ~ I . ~,'" ~ t. . :.......1 ", .i.,. ";1' t p. '.-;
Legal approval of request.
OTHBR COMMENTS:
C: Kevin Rambosk. Sheriff
,.; .. I .'" - .." ~- I,'" ' .: II j.- ~ : . t..... : . .J.lt
I . . I , ~ ~. .. r
:. . 16J3
AGENDA TRANSMmAL SLIP I Agenda Item
~ #
Requested Agenda Date: 5/12/09 Jfo:r3
(15) Staff and Commissioner General (16) Consent Agenda
Communications
Reviewed Date: 9
- '1.1.;."
County Manager: Date:
Division Head:
Item Title: Edw.rd Byrne Memorl.1I Justice Asslst.nee Gr.nt
List of Documents Att.ehed:
1. Executive Summary (required) 2. Certificate of Participation
3. 4.
5.
,\ f) C) f" ,,] , ! r: I)
I . . ~ ,~" ~_.
5/1 Y.Jo 7
~ /b ,J 3
ITEM NO: cA-5"f- Q~ DATE RECEIVED: 1.. oC! l~
FILE NO. : - 00 d 75 oJ1. \,.1 3
ROUTED TO: C[Y1 e; ~ ".-
fL~ CO,) '/
.) - ~ -
-- ----------------------------------- -~ ----------~--~~~--
____________ -- J ~-f',
. ;:::'; -f"'
00 NOT WRITB ABOVE TIllS SPACB . -, -";;-
.-..' f
REQUEST FOR LEGAL SERVICES , ./..';;-{
I Please type or print I \',/ .~, ,'-
TIME SENSITIVE - RA GRANT DOCUMENTS 0" j:=r
.....,.. "
'-.
~-~': :'C"j ...,-
May 26. 2009 ,- ;:-~.
Date: ''0
tf\ --
To: Office of the County Attorney Attention: Colleen Greene, Esa ......'
From: , Finance Director
(Name) (Title)
Sheriff's Office Finance Division
(Division) (Department)
Re: Justice Assistance Grant ( JAG ) - AMERICAN RECOVERY AND REINVESTMENT ACT
OF 2009
(Subject)
BACKGROUND OF REQUEST/PROBLEM:
(Describe problem and give background information - be ~, ~, and articulate) .
On May 12, 2009, the BOCC approved Item 15 J 3 for the County Commission to
be the local coordinating unit of government, approve the Sheriff as the
official applicant, Sheriff's Office staff as grant program and financial
managers, authorize the Board Chairman to execute the Certificate of
Participation for the Florida Department of Law Enforcement's Edward Byrne
Memorial Justice Assistance (JAG) Grants (American Recovery and Reinvestment
Act of 2009), approve the Sheriff's Office grant applications for fiscal year
2009/2010, authorize acceptance of awards, and approve associated budget
amendments.
Board Chairman Donna Fiala's signature is needed on several of the Technology
Improvement Program RA grant documents. Legal review is requested before
submitting these documents to Chairman Fiala to sign.
(Are there document. or other information needed to review this matter? If ye., attach and reference
this information). Yes. Executive Summary and Certificate of Participation
THIS ITEM HAS/HAS NOT BEEN PREVIOUSLY SUBMITTED.
(If previously submitted. provide County Attorney's Office file number.)
RLS file number unknown; however, the RLS was signed off on by CMG on 5/1/09.
ACTION REQUESTED:
(Be very specific. Identify exactly what you need in the way of legal services.)
Legal approval of request.
OTHER COMMENTS:
C: Kevin Rambosk. Sheriff
All requests must be copied to you~ appropriate Division Head
or Constitutional Officer.)
jh/RA JAG 09 Ie TIP application forms
. . J6\J3
CERTIFICATE OF PARTICIPATION
Edward Byrne Memorial
Justice A..'.tance Grant (JAG) Program
American Recovery and Reinvestment Act of 2009
Date: Mav 12. 2009
Mr. Clayton H. Wilder
Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
This is to inform you that the Board of County Commissioners Accepts -L
Declines _ the invitation to serve as the coordinating unit of government in the Florida
Department of Law Enforcement's Edward Byrne Memorial Justice Assistance Grant
(JAG) Program - American Recovery and Reinvestment Act of 2009.
For purposes of coordinating the preparation of our application(s) for grant funds with
the Office of Criminal Justice Grants, we have designated the following person:
Name: Joyce Houran
Title: Collier County Sheriff's Office Grant ~oorrlinator
E-mail address: qrantslcolliersheriff_net
Agency: Collier Count v Sheriff's Office
Address:3301 Tamiami Trail East, Bldq_ J-1, Naples, Fl_ 14112
Telephone: 2 3 9 - 7 9 3 - 9 3 4 6 County: Collier
Date: May 12, 2009
SinC7~ ~4
Chair, Board of County Commissioners .; I
- , ' ,
.0)' ...
., . ' # -.. ~ .
" -.. . "
, -
Approved u to form & legal sufficiency - --
.>\TTEST:
~OO~~ DWIGHT E. BROe
Col n Gr.ene,
Assistant County Anomey