Backup Documents 05/12/2009 Item #16B 6
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 168 6
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should he hand delivered to the Board Otlice. The completed routing slip and original
documents are to be f01warded to the Board Office only after the Board has taken action on the item)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or infonnation needed. If the document is already complete with the
exc tion of the Chairman's si ature, draw a line throu h routin lines #1 throu h #4, co lete the checklist, and forward to Sue Filson line #5 .
Office Initials Date
2. -
3.
4. Scott R. Teach, Deputy County Attorney County Attorney
5. Sue Filson, Executive Manager OMB
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. NonnaIly the primary contact is the person who created/prepared the executive
summary. Primary contact infonnation is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
infonnation. All original documents needing the BCC Chairman's signature are to be delivered to the BCC oftice only after the BCC has acted to approve the
item.)
Name of Primary Staff Glama Carter Phone Number 252-5832
Contact
Agenda Date Item was 05/12/09 Agenda Item Number 16-B-6
Approved by the BCC
Type of Document M ulti- Year Joint Participation Agreement Number of Original I
Attached Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whicheveT is appropriate. Yes
(Initial)
1. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the SRT
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the
County Attorney's Office and signature pages from contracts, agreements, etc. that have been ful1y
executed by alJ parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.
2. All handwritten strike-through and revisions have been initialed by the County Attorney's Office and N/A
all other arties exce t the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date of BCC approval of the document or SRT
the final ne otiated contract date whichever is a 1icable.
4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and SRT
initials are re uired.
5. In most cases (some contracts are an exception), the original document and this routing slip should be
provided to Sue Filson in the BCC office within 24 hours ofBCC approval. Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the BCe's actions
are nullified. Be aware of your deadlines!
6. The document was approved by the BCC on Mav 12. 2009 and all changes made during the SRT
meeting have been incorporated in the attached document. The County Attorney's Office has
reviewed the chan es. if a licable.
I: Fonns/ County Fonns/ BCC Fonns/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05. Revised 2.24.05
<<matter _numbem/<<document_ number>,
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16tJ 6
MEMORANDUM
Date: May 14,2009
To: Glama Carter,
Principal Planner-CAT
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Multi-Year Agreement
Enclosed please find one original document as referenced above, (Agenda Item
#16B6), approved by the Board on Tuesday, May 12,2009.
Please forward the fully executed document referenced above to the Minutes
and Records Department to be kept in the Boards official records.
If you should have any questions, please contact our department at 252-7240.
Thank you.
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168 6
FY 2008-09
MULTI-YEAR JOINT PARTICIPATION AGREEMENT
NOTIFICA TION OF ADDITIONAL FUNDING
In accordance with the terms of the Joint Participation Agreement between
Collier Countv Board of Countv Commissioners
(Agency)
2885 South Horseshoe Drive; Naples, Florida 34104
and the Department, Public Transit 5311 Operating Funding
(Program or Project Type)
identified by project number AOW89 I 410120-1-84-26
(Contract # and/or Project #)
the Department has encumbered $ 242.405.00 using project # 410120-1-84-27
(Project # w/new sequence)
for use beginning upon the Department's receipt of this agreement signed by the
Agency.
DEPARTMENT REPRESENT A TIVE AGENCY REPRESENT A TIVE
Terry W. Beacham
Name Typed or Printed
siiI:~ 11- I .. ~ .,.L -
I
I-"-t)'j 5~(3/t>1
Date Date
. '.
. :.
........,
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168 6
Davis, Julia AovJ 89
From: The job FI989HLR
Sont: Monday, November 03,20082:16 PM
To: Davis, Julia
Subject: FUNDS APPROVAL/REVIEWED FOR CONTRACT AOW89
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #AOl.J89 Contract Type; AH Method of Procurement: G
Vendor Name: COLLIER COUNTY B
Vendor 10: VFS96888S58884
Beginning date of this Agmt; 83/18/88
Ending date of this Agmt: 12131/12
Contract Total/Budgetary Ceiling: ct= $Se7,96e.Oe
........*..........*...*................................................
Description:
41012818426;41812818426;
...*.........,.............................,............................
ORG-CODE 'EO 'OBJECT .AMOUNT 'FIN PROJECT .FCT 'CFDA
(FISCAL YEAR) "BUDGET ENTITY .CATEGORY/CAT YEAR
AJ-lENDNENT ID 'SEQ. 'USER ASSIGNED ID 'ENe LINE(6S)/STATUS
~..**...*.**..**.**...*~*****.~.**.*...*.*.*......**..***....*..***.....
Action: SUPPLEMENTAL Funds have been: APPROVED
55 012828129 'PT *798884 . 242485.88 *41012818427 *215 '28.589
20139 *551138100 *888774/09
se82 *ee .. 3 *130134/84
-- --.. - - ----.. -..- -----.. ---- - -- -- ------ -- --------- ....------ -.... --- -- -- -- - -..---
TOTAL Af.l0UNT: *$ 242,4eS.00 ...
------------------------------------------------------------------------
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COi'1PTROLLER
DATE: 11/83/2888
I
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~~ 1686
Florida Departnlent (~r Transportation
CHARLIE CRIST 801 NorH, Broadway Avenue STEPHANIE C KOPELOtJSOS
GOVERNOR Bartow, Florida 33830 SECRETAHY
June 9, 2009
Ms. Michelle Arnold, Director
Collier Alternative Transportation Modes
2885 South Horseshoe Drive
Naples, Florida 34104
RE: FISCAL YEAR 2008/2009 PUBLIC TRANSIT 5311 OPERATING FUNDING
CONTRACT No: AOW89 FM No: 410120-1-84-27
ANNUAL ENCUMBRANCE PROCESS
Dear Ms. Arnold:
Your agency has complied with all of the program requirements necessary to qualify for
receipt of your annual allocation of Public Transit 5311 Operating funding. As you may
recall, a multi-year Joint Participation Agreement (JPA) for the Public Transit 5311
Program was executed on March 10, 2008.
I am enclosing a copy of the fully-signed Multi-Year Joint Participation Agreement
Notification of Funding form and a copy of the Department's approved encumbrance for
this project for your files.
If you require additional information or need assistance, please feel free to contact Ms.
Julia Davis, AICP, Transit Projects eoordinator, at (239)461-4300 or via email at
Julia. Davis@dot.state.fl.us.
Sincerely,
J~~L
Terry Beacham
Modal Development Administrator
TWB/JBD/sbs
Encl:2
cc: Richard Shine, Transit Programs Administrator, FDOT
Julia Davis, Transit Projects Coordinator, FDOT
www.doLstate.tl.us
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1686
FY 2008-09
MULTI-YEAR JOINT PARTICIPATION AGREEMENT
NOTIFICATION OF ADDITIONAL FUNDING
In accordance with the terms of the Joint Participation Agreement between
Collier County Board of County Commissioners
(Agency)
2885 South Horseshoe Drive; Naples. Florida 34104
and the Department, Public Transit 5311 Operating Funding
(Program or Project Type)
identified by project number AOW89 / 410120-1-84-26
(Contract # and/or Project #)
the Department has encumbered $ 242.405.00 using project # 410120-1-84-27
(Project # w/new sequence)
for use beginning upon the Department's receipt of this agreement signed by the
Agency.
DEPARTMENT REPRESENTATIVE AGENCY REPRESENTATIVE
Terry W. Beacham
Name Typed or Printed
-U/. 13. QCC1~__
Signa~ Signature
(0 - (3- 0 Cf 5-;(2-01
Date Date
Attest:
Dwight E.~~ckicl~k
..;" ... ,Il '~'\
'-"
OC.
legal
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1686
Davis, Julia Aow 89
From: The job FI989HLR
Sont: Monday, November 03.20082:16 PM
To: Davis. Julia
Subject: FUNDS APPROV ALlREVIEWED FOR CONTRACT AOW89
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #AOW89 Contract Type: AH Method of Procurement: G
Vendor Name: COllIER COUNTY B
Vendor 10: VFS96000S580e4
Beginning date of this Agmt: 83/18/08
Ending date of this Agmt: 12/31/12
Contract Total/Budgetary Ceiling: ct = $587,968.88
....4........*.....**........*...*.~.~........4'..*~~..................$
Description:
41812818426;41812818426;
"...,...*...*...'**'."*'..**.....*..,..............,...,.......".....
ORG-CODE "EO 'OBJECT 'AMOUNT 'FIN PROJECT 'FCT 'CFDA
(FISCAL YEAR) .BUDGET ENTITY 'CATEGORY/CAT YEAR
Afo1ENO,.'ENT 10 *SEQ. 'USER ASSIGNED 10 'ENC lINE(6S)/STATUS
...~.~....+f.*.......,.*......,..**~....*.....4.............~......*...*
Action: SUPPLEMENTAL Funds have been: APPROVED
55 812020129 *PT *798004 . 242485.88 *41812818427 '215 '28.589
2009 *55108108 "088774/09
S002 '88 .. 3 *00134/04
~._---------------------------------------------------------------------
TOTAL AMOUNT: '$ 242J405.e8 ..
------------------------------------------------------------------------
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPAJ COr.,PTROllER
DATE: 11/83/2888
1
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