Backup Documents 06/09/2009 Item #16D 2
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
Print on pink paperTA~~ ~~~n~oc~!ntC;?g~~d~C~;~~~!e~~~~~~!~ t~~l:~~~C~~~O~l~~~~u~n~t'liOal 2
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures. dates, and/or information needed. If the document is already complete with the
excePtion of the Chairman's signature, draw a line through l'Outina lines #1 through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s) Office Initials Date
(List in routing order)
1. ~! leen,l}vll-11L- L1/./ 11"1":. A HovYl24 em&- rp.q.rA
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3.
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4. ~ /
5. Sue Filson, Executive Manager Board of County Commissioners
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending Bee approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Phone Number
Contact
Agenda Date Item was Agenda Item Number
A roved by the BCC
Type of Document N umber of Original
Attached Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is Yes NIA (Not
a ro riate. (Initial) A licable)
1. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and ossibl State Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other arties exce t the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date of BCC approval of the rV
document or the final ne otiated contract date whichever is a licable.
4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's r7J
signature and initials are re uired.
5. In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Sue Filson in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCe's actions are nullified. Be aware of your deadlines!
6. The document was approved by the BCC on (enter date) and all changes
made during the meeting have been incorporated in the attached document. The
Count Attorne 's Office has reviewed the chan es, if a Iicable.
I: Forms! County Forms! BeC Forms! Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
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l'D2
MEMORANDUM
Date: June 9, 2009
To: T ona Nelson
Sf. Administration Assistant
Parks & Rec. Department
From: Ann Jennejohn, Sf. Deputy Clerk
Minutes & Records Department
Re: Agreement with the District School Board of Collier
County for transporting school-age summer recreation
program participants
Attached are two original copies of the above agreement (Agenda Item 16D2)
approved by the Board of County Commissioners Tuesday, June 9, 2009.
After signature by the District School Board, please return the original
agreement to the Minutes and Records Department so it may be kept in the
Board's official records.
If you have any questions, please call me at 252-8406.
Thank you.
Attachment
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1&D2
SUMMER TRANSPORTATION CONTRACT
TillS AGREEMENT made for the 2009 summer school recess, by and between the School District of Collier
County, Florida and Board of County Commissioners, Collier County, Florida.
WHEREAS, Chapter 1006 of the Florida Statutes authorizes local school districts to enter into agreements
with nonprofit corporations and nonprofit civic associations and groups for the transportation of school age children
for activities sponsored by these organization; and
WHEREAS, the Organization is a nonprofit corporation, nonprofit civic association, or governing body of
a municipality, county, or state agency duly authorized to enter into this agreement and bind the Organization
thereto; and
WHEREAS, the School Board desires to assist the Organization in providing transportation to school age
children for activities sponsored by the organization on the terms and conditions set forth herein; and
WHEREAS, the School District has the right to restrict dates, times and locations; and
WHEREAS, this agreement contemplates two (2) use options with concomitant reimbursement from the
Organization to the School Board; and
IT IS THEREFORE AGREED: that the School Board shall provide buses, drivers and Exceptional
Student Education ("ESE") attendants to the Organization in accordance with the terms of this agreement. For the
purposes of this agreement, an "operated mile" is defined as every mile driven for each bus operated in support of
the Organization's program, whether with passengers or not, and to include necessary trips to and from a School
Board Transportation Department facility. Mileage will be recorded and billed by the School Board and will be
paid as billed by the Organization. The parties further agree as follows:
1. Option A - Bus and Driver
a. Organization shall reimburse the School Board for each vehicle with driver at the rate of
$22.49 per hour and $2.53 per operated mile for each bus. If driver overtime is required
the rate is $27.11 per hour.
b. Organization will be billed a minimum of two hours plus mileage for each vehicle and
driver.
2. Option B - Bus. Driver and ESE Attendant
a. Organization shall reimburse the School Board at the rate above plus an additional $18.66
per hour for an attendant. If attendant overtime is required the rate is $21.37 per hour.
3. The rates described in paragraph 1 above are based on conditions current as of March 21, 2008. In
the event that these conditions change, for example, increased fuel or labor costs, the District shall
have the right to pass those increased costs on to the Organization in the form of an increase in the
rates shown in paragraph 1 above.
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I'D2
4. The Organization agrees that in the event of a cancellation, the School Board will be given at least
24 hours advance notice. In the event that notice of cancellation issued to the School Board is less
than 24 hours, a 2 hour charge per vehicle will be due and payable to the School Board.
5. Payment for services rendered or due shall be billed by the School Board by the lOth of each month
and paid by the Organization by the 30th of each month. Payment shall be made in compliance
with Ch. 218, Fla. Stat., the Local Government Prompt Payment Act.
6. Each party agrees to indemnify, defend and hold harmless the other, its officers, board members,
agents and employees from and against any and all fines, suites, claims, demands, penalties,
liabilities, costs or expenses, losses, settlements, judgments and awards and actions of whatever
kind or nature, attorney's fees and costs are excluded (and costs and fees on appeal), and damages
(including, but not limited to, actual and consequential damages) arising from any negligent,
willful or wrongful misconduct, knowing misrepresentation or breach of the Agreement by such
party, its officers, board members, agents or employees. This paragraph shall not be construed in
any way to alter the State's waiver of sovereign immunity or extend the parties liability beyond the
limits established in Section 768.28 Florida Statutes.
7. The Organization agrees that at all times material to this Agreement, it shall provide liability
insurance coverage in the minimum amounts of $1,000,000 on any claim or judgments and
$2,000,000 on all claims and judgments arising from the same incident occurrence. The
Organization shall present proof of insurance coverage before approval of this contract by the
Board.
8. The Organization agrees that there shall be no fee charged to passengers on the bus.
9. The use of vehicles by the Organization shall at all times be subject to the laws of the State of '
Florida, the provisions of the Florida Administrative Code, and rules adopted by the School Board.
10. The agreement shall commence on the day and year signed by the agencies, not before 6/2/08, and
remains in effect through 8/4/08.
11. Organization shall provide proof of its non-profit status prior to execution of this contract.
12. This agreement represents the entire Agreement between the parties may not be amended except by
written instrument signed by all parties hereto.
13. All the terms and provision of this Agreement shall be binding upon, inure to the benefit of, and be
enforceable by the parties and their legal representatives, successors and assigns.
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16D2
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year signed by the agencies.
Signed in the Presence of: The School Board of Collier County, Florida
Date
Print Name:
Jeff Stauring, Director of Transportation
Date
Print Name:
Dr. Russell Clukey, Executive Director of Support Services
Date
Print Name:
Jon Fishbane, Interim School Board Attorney
Signed in the Presence of: Board of County Commissioners, Collier County,
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By'~f~cl~
W itrttSs:
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Title:J3CC C/;t:?tr/nq" Dat6---'7-c:lJ
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Witness:
Title: Date
ATTEST: . _ .2t'"J/"';....,
Dwight E. :ec"i;~( Clerk .iff $Woos
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Approved'~g, ~9 form aR{~al sufficiency: Date ~~q
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Reed
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Colleen Greene, Assistant County Attorney
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