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Backup Documents 06/23/2009 Item #16E12 16E12 MEMORANDUM DATE: July 17,2009 TO: Lyn Wood, Contract Specialist Purchasing Department FROM: Martha Vergara, Deputy Clerk Minutes and Records Department RE: Contract #09-5276 "Implementation of SAP Grants Management /RPM" Contractor: Penitus Solutions, LLC Enclosed is an original contract, referenced above (Agenda Item #16EI2) approved by the Board of County Commissioners Tuesday, June 23, 2009. The second original contract will be held in the Minutes and Records Department with the Official Records of the Board. If you should have any questions, you may contact me at 252-7240. Thank you. Enclosure www.sunbiz.org - Department of State Page 1 of 1 16E12 Home Contact Us E-Filing Services Document Searches Forms Help Pr(lyiQu~ on List N(lxt on List Return To List Entity Name Search I Submit I No Events No Name History Detail by Entity Name Foreign_ Limited Liability Company PENITUS GLOBAL SOLUTIONS, LLC Filing Information Document Number M09000002808 FEIIEIN Number 311833230 Date Filed 07/21/2009 State GA Status ACTIVE Principal Address 160 BASTILLE WAY, SUITE C FAYETTEVILLE GA 30214 Mailing Address 160 BASTILLE WAY, SUITE C FAYETTEVILLE GA 30214 Registered Agent Name & Address GUERRERO, FREDDY 2118 SW 176 TERRACE MIRAMAR FL 33029 US Manager/Member Detail Name & Address Title MGRM GUERRERO, FREDDY 2118 SW 176 TERRACE MIRAMAR FL 33029 Annual Reports No Annual Reports Filed Document Images No images are available for this filing. I Note: This is not official record. See documents if question or conflict. Previous on List Next on List Return To List Entity Name Search I Submit I No Events No Name History I I' http://www. sunbiz.org/scripts/cordet.exe?action= D ETFIL&in~ doc _ number= M09000002... 7/22/2009 To: Office of the County Attorney Jeff Klatzkow Lyn M. Wood, C.P.M., Contract Specialist (1.. Purchasing Department, Extension 2667 .~ c..~ "Z...-~ ~,.n~_ Ol'd sl..e ITEM NO.: l,..T( t"" FILE NO.: ;"j ROUTED TO: DO NOT WRITE ABOVE THIS LINE REQUEST FOR LEGAL SERVICES Date: July 2, 2009 From: Re: Contract: #09-5276 "Implementation of SAP Grants Management! Contractor: Penitus Solutions, LLC BACKGROUND OF REQUEST: This Contract was approved by the BCC on June 23, 2009, Agend/~ Item 16.E.12 ~ This item has not been previously submitted. ACTION REQUESTED: Contract review and approval. -< (}f' {I; y ~1j i OTHER COMMENTS: Please forward to BCC for signature after approval. If there are any questions concerning the document, please contact me. Purchasing would appreciate notification when the documents exit your office. Thank you. C: Tracey Paine, IT ----- 16E12 MEMORANDUM TO: FROM: Ray Carter Risk Management Department Lyn M. Wood, C.P.M., Contract Specialist f. Purchasing Department ~ July 2, 2009 DATE: RE: Review Insurance for Contract: #09-5276 "Implementation of SAP Grants ManagementlRPM" Contractor: Penitus Solutions, LLC This Contract was approved by the BCC on June 23, 2009, Agenda Item 16.E.12 Please review the Insurance Certificates for the above referenced contract. If everything is acceptable, please forward to the County Attorney for further review and approval. Also, will you advise me when it has been forwarded. Thank you. If you have any questions, please contact me at extension 2667. dod/LMW C: Tracey Paine, IT RECEIVED 'JUl 0 2 2009 RISK MANAEMEN1 mausen_g 16E12 From: Sent: To: Cc: Subject: RaymondCarter Thursday, July 02, 2009 2:48 PM LynWood; DeLeonDiana PayneTracey; mausen_g Contract 09-5276 Implementation of SAP Grants ManagemenURPM, LLC All, I have approved the Certificate(s) of Insurance provided by Penitus Solutions, LLC for contract 09-5276. The contract will now be forwarded to the County Attorney's Office for their review. Thank you Ray ~ Cah.tch. Manager Risk Finanace Office 239-252-8839 Cell 239-821-9370 1 16E12 fJ (;).Sb RLS # ()q-fJe~- CHECKLIST FOR REVIEWING CONTRACTS Entity Name: fJr;tJ fluS. SOc..U-r/~NS) LL~ Entity name correct on contract? Entity registered with FL Sec. of State? Insurance Insurance Certificate attached? Insured registered in Florida? Contract # &/or Project referenced on Certificate? Certificate Holder name correct (BCC)? Commercial General Liability General Aggregate Required $ ~ ~ t v Products/CompI/Op Required $ Personal & Advert Required $ Each Occurrence Required $ Fire/Prop Damage Required $ Automobile Liability Bodily Inj & Prop Required $ 50011>0 V Workers Compensation Each accident Required $ SfJ&} 000 Disease Aggregate Required $ Disease Each Empl Required $ Umbrella Liability Each Occurrence Provided $ Aggregate Provided $ Does Umbrella sufficiently cover any underinsured portion? Professional Liability Each Occurrence Required $ Per Aggregate Required $ Other Insurance Each Occur Type: f~\U)~... Required $ PM\..l\.~~~'l. County required to be named as additional insured? County named as additional insured? ~Yes ----V-- Yes Yes -k Yes Provided $ Provided $ Provided $ Provided $ Provided $ p tAL L \ I Provided $ j....90)4~ 0 Provided $ 'M.\~ Provided $ " Provided $ .. Exp Date Exp Date Yes Provided $ Provided $ Provided $ ~Yes -\L.- Yes Indemnification Does indemnification meet County standards? Is County indemnifying other party? V Yes Yes Performance Bond Bond requirement referenced in contract? Ifattached, expiration date of bond Does dollar amount match contract? Agent registered in Florida? Signature Blocks Correct executor name in signature block? Correct title of executor? Executor authorized to sign for entity? Proper number of witnesses/notary? Authorization for executor to sign, if necessary: Chairman's signature block? Clerk's attestation signature block? County Attorney's signature block? V Yes _~_Yes v" Yes ___ Yes V'Yes \/Yes (~~ No No No No ~No No Exp. Date Exp. Date Exp. Date Exp. Date Exp. Date \l {I?' I ,q \, I l , l , " Exp Date ~ Exp Date ~ Exp Date \ I Exp Date I , No Exp. Date Exp. Date tM.-lL. Exp Date ~~q No No No ----lL.- N 0 Yes No Yes Yes No No No No No No -LYes V Yes v Yes Attachments Are all required attachments included? VYes No No No No ~ RevIewer Imtlals: ~ Date: D 04-COA-OI 30222 COVER LETTER TO: Registralion Section Division of Corporations SUBJECT: Penitus Global Solutions, LLC Name of Limited Liability Company The enclosed" Application by Foreign Limited Liability Company for Authorization to Transact Business in Florida." Cenificate of Existence. and check arc submitted to register the above referenced foreign limited liability company to [ransact business in Florida.. Please return all correspondence corn:erning [his matter to the following: Christopher Graham Name of Person Penitus Solutions, LlC Firm/Olmpany 160 Bastille Way, Suite C Address Fayetteville. GA 30214 City/Slatc and Zip Code fg uerrero@pgs-global.com E-mail address: (to be used for future annual rcpon notification) For funher information coocerning this matter. please call: Freddy Guerrero Namc of Person at ( 954) 732-7918 Area Code & Daytime Telephone Number MAILING ADDRESS: Division of Corporations Registration Section P.O. Box 6327 Tallaha;;see, FL 32314 STREET ADDRESS: Divisioo of Corporations Registration Section Clifton Building 2661 Executive Ccnter Circle Tallahassee, FL 32301 Enclosed is a check for the following amount: 0$ 1 25.00 Filing Fee D $130.00 Filing Fcc & Certificate of Stalus 0$155.00 Filing Fee & l1J$l60.lKI Filing Fee, Certificate Certified Copy of Status & Certified Copy 16E12 APPLICATION BY FOREIGN LIMITED LIABILITY COMPANY FOR AUTHORIZATION TO TRANSACT BUSINESS IN FLORIDA IN COMPLIANCE WITH SECIION ffE.5()3, RDRlDA S1A TUlES, mE FOUOWlNG IS SUBMII1ED IV REGlSTFR A FOREIGN llMlIEDUABDJIYCOMPANYTOTRANSACFBUSlNES5 TNmE STATEOFFWRlDA: 1. Penitus Global Solution, LLC (Name of Foreign Limited Liability Company; must include "Limited Liability Company," T.L.C," or "LLC.") Penitus Solutions, LLC (If name unavailable, enter alternate name adopted for th" purpose of tran.acting business in Florida and attach a copy of the written consent of the managers or managing members adopting the alternate name. The altemale name muSI include "Limited Liability Company," "L.L.C," "LLC.") 2. Georgia 3. (Jurisdiction under the law of which foreign limited liability oompany is organized) 31-1833230 (FEl number, if applicable) 4. 02/10/2004 (Date of Organization) 5. Perpetual (Duration: Year limited liability company will cease to exist or "perpetual") 6. June 22, 2009 (Date first transacled busine.s in Florida, if prior to registration.) (See sections 601\.501 & 608.502 F.S. lO determine penalty liability) 7. 160 Bastille Way, Suite C Fayetteville, GA 30214 (Street Address of Principal Office) 8. If limited liability company is a manager-managed company, check here 0 9. The name and usual business addresses of the managing members or managers are as follows: Freddy Guerrero, 2118 SW 176 Terrace, Miramar, FL 33029 10. Attad1edisan origirnlcertifiC3te ofexislence, m more than <x:l days old, duly authenticated by lheofficial havingw;lOOy of nrords in the juri.<didion W1dcr lb: law of which it i.. organizOO. (A photocopy is not a<n1J1abIe. If lhe a:rtificate is in a foreign language, a lTdnslalion of the certi1kate under mth of the trdffilatur must be submitted.) 11. Nature of business or purposes to be conducted or promoted in Florida: SAP-focused solution prOVider for both private and public sectors Signature of a member or an authorized representative of a member. (In acrordancc with section 608.408(3), F.S., the exeeulion of this document eonslitutes an affirmation umkr the penalties of perjury that the facts stated herein arc lrue.) Freddy Guerrero Typed or printed name of signee 16E12 CERTIFICATE OF DESIGNATION OF REGISTERED AGENT/REGISTERED OFFICE PURSUANT TO TIIE PROVISIONS OF SECfION 608.415 or 608.507, FLORIDA STATUTES, TIIE UNDERSIGNED LIMITED LIABILITY COMPANY SUBMITS THE FOLLOWING STATEMENT TO DESIGNATE A REGISTERED OFFICE AND REGISTERED AGENT IN TIlE STATE OF FLORIDA. 1. The name of the Limited Liability Company is: Penitus Global Solution. LLC If unavailable, the alternate to be used in the state of Florida is: Penitus Solutions, LLC 2. The name and the Florida street address of the registered agent and office are: Penitus Global Solution, LLC (Name ) 2118 SW 176 Terrace Florida Street Address (P.o. J30x NOT ACCEPTABLE) Miramar FL 33029 City/Slale/Zip Having been named as registered agent and to accept service of process for the above stated limited liability company at the place designated in this certificate, 1 hereby accept the appointment as refiistered agent and agree to act in thi~ capacity. 1 further agree to comply with the provisions of all statutes relating to the proper and complete performance of my duties, and 1 am familiar with and accept the obligations of my position as registered agent as provided for in Chapter 608, Florida Statutes. (Signature) $ 100.00 Filing Fee for Application $ 25.00 Designation of Registered Agent $ 30.00 Certified Copy (optional) $ 5.00 Certificate of Status (optional) 11.6)E: 112 STATE OF GEORGIA Secretary of State Corporations Division 315 West Tower #2 Martin Luther King, Jr. Dr. Atlanta, Georgia 30334-1530 CERTIFICA TE OF EXISTENCE I, Karen C Handel, Secretary of State and the Corporations Commissioner of the state of Georgia, hereby certify under the seal of my office that PENITUS SOLUTIONS, LLC Domestic Limited Liability Company \vas fmmed or was authorized to transact business on 02110/2004 in Georgia. Said entity is in compliance with the applicable filing and annual registration provisions of Title 14 of the Official Code of Georgia Annotated and has not filed articles of dissolution, certificate of cancellation or any other similar document with the office ofthe Secretary of State. ll1is certificate relates only to the legal existence ofthe above-named entity as of the date issued. It does not certifY whether or not a notice of intent to dissolve, an application for withdrawal, a statement of commencement of winding up or any other similar document has been filed or is pending with the Secretary of State. This certificate is issued pursuant to Title 14 of the Official Code of Georgia Annotated and is prima-facie evidence that said entity is in existence or is authorized to transact business in this state. WITNESS my hand and official seal of the City of Atlanta and the State of Georgia on 22nd day of June, 2009 ~-~~ Karen C Handel Secretary of State Certification N mnber: 4414384-1 Reference Verify this certificate online at http://corp.sos.state.ga.us/corp/soskb/verifyasp 1.6E 12 A G R E E MEN T #09-5276 for Implementation of SAP Grants Management/RPM ~'3~ \ THIS AGREEMENT, made and entered into on this do. day of ~l') ~ 2009, by and between Penitus Solutions, LLC, authorized to do business in the State of Florida, whose business address is 160 Bastille Way, Suite C, Fayetteville, Georgia 30214, hereinafter called the "Consultant" and Collier County, a political subdivision of the State of Florida, Collier County, Naples, hereinafter called the "County": WIT N E SSE T H: 1. COMMENCEMENT. This Agreement shall commence on June 23, 2009 and shall continue until the work is complete. 2. STATEMENT OF WORK. The Consultant shall provide SAP Grants Management/RPM Implementation in accordance with the Statement of Work attached hereto as Exhibit A, and incorporated herein by reference. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Consultant and the County project manager or his designee, in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such services are authorized. 3. COMPENSATION. The County shall pay the Consultant for the performance of this Agreement in the amount of seventy-five thousand dollars ($75,000), to include travel and reimbursable expenses, upon completion of the milestones as follows: Baseline and configuration (3 weeks) $50,625 lump sum Final preparation and project end (9/30/09) $ 6,750 lump sum Post go live support (10/16/09) $10,125 lump sum Travel and Reimbursement $ 7,500 time & material Provision has been made for enhancements to the software, if required, as follows: Additional Services - time and materials based on Scope of Work and written Notice to Proceed $50,000 Page 1 of 10 16E12 4. TRA VEL AND REIMBURSABLE EXPENSES. Travel expenses shall be reimbursed as per Section 112.061 Florida Statutes. Reimbursements shall be at the following rates: Mileage $0.445 per mile Breakfast $6.00 Lunch $11.00 Dinner $19.00 Airfare Actual ticket cost limited to tourist or coach class fare Rental car Actual rental cost limited to compact or standard-size vehicles Lodging Actual cost of lodging at single occupancy rate with a cap of no more than $150.00 per night Parking Actual cost of parking Taxi or Airport Actual cost of either taxi or airport Limousine limousine 5. SALES TAX. Consultant shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. 6. NOTICES. All notices from the County to the Consultant shall be deemed duly served if mailed or faxed to the Consultant at the following Address: Penitus Solutions, LLC 160 Bastille Way, Suite C Fayetteville, Georgia 30214 Attention: Freddy Guerrero Telephone: 678-318-1315 Facsimile: 678-623-5609 All notices from the Consultant to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Purchasing Department - Purchasing Building 3301 Tamiami Trail, East Naples, Florida 34112 Attention: Steve Carnell, Purchasing/GS Director Telephone: 239-252-8371 Facsimile: 239-252-6584 Page 2 of 10 16E12 The Consultant and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Consultant or to constitute the Consultant as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.5., all permits necessary for the prosecution of the Work shall be obtained by the Consultant. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Consultant. The Consultant shall also be solely responsible for payment of any and all taxes levied on the Consultant. In addition, the Consultant shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the u. S. Government now in force or hereafter adopted. The Consultant agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Consultant. 9. NO IMPROPER USE. The Consultant will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Consultant or if the County or its authorized representative shall deem any conduct on the part of the Consultant to be objectionable or improper, the County shall have the right to suspend the contract of the Consultant. Should the Consultant fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Consultant further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Consultant be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. 11. NO DISCRIMINATION. The Consultant agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 12. INSURANCE. The Consultant shall provide insurance as follows: Page 3 of 10 16E12 Ai Commercial General Liabili~: Cov~ra?e shall h~ve ~nimu~ l~~ts of $1,000,000 V Per Occurrence, Combined Smgle LUllt for BodIly Injury LIabIlIty and Property Damage Liability. This shall include Premises and Operations; Independent Consultants; Products and Completed Operations and Contractual Liability. ",B. Business Auto Liability: Coverage shall have minimum limits of $500,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non-Ownership. ~. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of $500,000 for each accident. Special Requirements: Collier County Government shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability Policy. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Consultant during the duration of this Agreement. Renewal certificates shall be sent to the County thirty (30) days prior to any expiration date. There shall be a thirty (30) day notification to the County in the event of cancellation or modification of any stipulated insurance coverage. Consultant shall insure that all sub Consultants comply with the same insurance requirements that he is required to meet. The same Consultant shall provide County with certificates of insurance meeting the required insurance provisions. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant or anyone employed or utilized by the Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 14. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Information Technology Department. Page 4 of 10 16E12 15. CONFLICT OF INTEREST: Consultant represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Consultant further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached component parts, all of which are as fully a part of the contract as if herein set out verbatim: Insurance Certificate and Exhibit A, Statement of Work. 17. SUBTECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this agreement is subject to appropriation by the Board of County Commissioners. 18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly,or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/ or firm for cause. 19. IMMIGRATION LAW COMPLIANCE. By executing and entering into this agreement, the Consultant is formally acknowledging without exception or stipulation that it is fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.s.e. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the Consultant to comply with the laws referenced herein shall constitute a breach of this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. 20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful proposer. 21. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 22. ADDITIONAL ITEMS/SERVICES. Additional items and/ or services may be added to this contract upon satisfactory negotiation of price by the Contract Manager and Contactor. Page 5 of 10 16E12 23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Consultant with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approvaL Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Consultant with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approvaL Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. IN WITNESS WHEREOF, the Consultant and the County, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. A TTEST..:' . . t........,ttli ,J .< ,;."- Approved as- to form & legal sufficiency c8>>-~ Colleen Greene, Assistant County Attorney BOARD OF COUNTY COMMISSIONERS COLLIE~RNTY' FLORIDA ~~~ By: Donna Fiala, Chairman Penitus Solutions, LLC Consultant (.f ~U;;\~'''I'\k , FirstW tness By: ,.-. f ~.~ ~/I-v Signature -=-Irm e~flli;! nE iType/pri twit ess namei , .1 /,,,", )'~?I ;,.' /.(I,().Jj 1//.L/()lCL( J ~? 1'/ Second WItness Ft<. c:f) 0 '1 r;.vd"It~,~ If-u (J r "H. 'I''" I ;J ti( /i ~ (:>r I Typed signature and title , _fo y--< ,il \ IJ t}lt r' VI ~ u-e',-. Page 6 of 10 16E12 Exhibit A Collier County Government ~ Grant Management/RPM Statement of Work June 6, 2009 Page 8 of 10 16E12 Purpose and Scope of Work Collier County went live with SAP RPM, Portal and BI in February 2009. Collier County is requesting that Penitus, supported by SAP, execute the following tasks: . Develop an understanding of the County's key grant management and accounting requirements by o Interviewing County personnel with direct knowledge of the County's grant management requirements. o Reviewing any documentation provided by the County to detail these requirements. o Include a business process review and understanding of the County's grant management requirements. · Develop high-level work plan for a project to implement SAP based "Grants-Lite" product and the RPM GMS Solution module to facilitate the County's needs. · Develop a document detailing the findings of the assessment and the work plan to include scope, timeline and cost of the project. · Prepare a gap analysis study of the products and implementation proposed. · Business process activities should be reviewed and categorized as operational, financial, customer related, reporting, technical and other reasonable categories to assist in understanding how configuration of RPM and SAP will occur. · Implementation of SAP "Grants-Lite" core functionality · Implementation of RPM core GMS solution · Document strategies/development estimates to mitigate any SAP/RPM system gaps (Le., what it will take to develop the new required functionality not provided by the products proposed). · Identify risk areas for implementation. Deliverables The main deliverables from the project will be as follows: · An assessment document detailing the County's grant management processes (pre- and post- award) and related reporting and accounting requirements. · The features included in the "Grants-Lite" and the additional features that makes up the full product solution. · The recommended solution and summary work-plan for implementing RPM and Grant Management. This shall include the total cost for delivering the entire blueprint feature set. The document shall include, as an appendix, a cost proposal for the additional functionality beyond the core implementation of the entire blueprint feature set. It is the intention of Collier County to use the delivered document as part (or all) of the scope of work for the implementation phase of this project. · Implementation of SAP "Grants Lite" core functionality · Implementation of RPM core GMS solution · Knowledge transfer of "Grants-Lite" and RPM/GMS solution to Collier County SMEs · Documentation for implementation of "Grants-Lite" and RPM/GMS Solution · Go-live Support and two week post implementation support. Assumptions The assumptions made by the County in developing a staffing estimate for this project are as follows: · The County will make available the appropriate personnel with direct knowledge of the grant management process for interviews and discussions. Page 9 of 10 16E12 · The County will appoint a Project Manager with authority to make scope decisions for the project. · Penitus will appoint a Project Manager with authority to make scope decisions for the project. · Any additional requirements beyond those listed in the "Scope of Work" section will require review to determine impact to cost and schedule and written change approval by the County Project Manager and the Penitus Project Manager before the additional/changed work is performed. · All deliverables will be reviewed and approved by Collier County Government within five (5) business days of delivery. · Collier County Government will provide adequate space, telephones, and Internet access needed to support the Penitus and SAP staff required to be at the County location during the project. PricinQ · Implementation of the SAP "Grants-Lite" product and the Penitus RPM / GMS implementation and configuration costs are seventy-five thousand dollars ($75,000) lump sum. · Functionality enhancements above and beyond the implementation of the "Grants Lite" product will be itemized by the Collier County Project Manager. The Penitus Project Manager will respond with cost estimates based on an hourly rate of one hundred fifty dollars ($150) per hour, time and materials. · The above pricing also includes travel and expenses related to the implementation of the SAP "Grants-Lite" and Penitus RPM / GMS solution. The total contract amount is not to exceed one hundred twenty-five thousand dollars ($125,000). Travel and Expense Reimbursements shall be at the following rates according to Section 112.061, Florida Statutes: Mileage $0.445 Der mile Breakfast $6.00 Lunch $11.00 Dinner $19.00 Airfare Actual ticket cost limited to tourist or coach class fare Rental car Actual rental cost limited to compact or standard-size vehicles Lodging Actual cost of lodging at single occupancy rate with a cap of no more than $150.00 per nioht Parking Actual cost of parkino Taxi or Airport Limousine Actual cost of either taxi or airport limousine Page 10 of 10