Backup Documents 07/28/2009 Item #16F11
16F 11
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICI<: FOR SIGNATURE
Print on pink paper. Attach to original document Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be tOlwarded to the Board Oflice only after the Board has taken action on the item,)
ROUTING SLIP
Complete TOuting lines #1 through #4 as appropriate for addItional signatures, dates, and/or information needed. If the document is already complete with the
exc tion of the Chairman's si ature, draw a line throu h routin lines # I throu h #4, co lete the checklist, and forward 10 Sue Filson line #5).
Office Initials Date
1.
2.
3.
4. Colleen Greene, Assistant County Atty. County Attorney CMG 7-31-09
5 ~/ Board of County Commissioners ~"
6. Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending Bee approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Colleen Greene, Assistant County Atty. Phone Number 252-8400
Contact
Agenda Date Item was 7-28-09 Agenda Item Number 16.F.lI
Aoproved bv the BCC
Type of Document Change Order 3 - 06-4007 Number of Original Two
Attached Documents Attached
lNSTRUCTlONS& CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is Yes N/ A (Not
a ro riate. (Initial) A licable)
1. Original document has been signed/initialed for legal sufficiency. (All documents to be CMG
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and ossibl State Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's CMG
Office and all other arties exc t the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date ofBCC approval of the CMG
document or the final ne otiated contract date whichever is a licable.
4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's CMG
si nature and initials are re uired.
5. In most cases (some contracts are an exception), the original document and this routing slip CMG
should be provided to Sue Filson in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of our deadlines!
6. The document was approved by the BCC on 7-28-09 and all changes made during the CMG
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the chao es, if a Iicable.
I: Forms! County Forms! BCC Forms/ Original Documents Routing Sl1p WWS Original 9.0304, Revised 1.26.05, Revised 2.2405
09-PRC-OI264/5
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16F 11
MEMORANDUM
Date: August 4, 2009
To: Jack Wert, Director
Tourism Department
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Change Order #3 to Contract #06-4007
Enclosed please find one (1) original of the referenced above
(Agenda Item #16Fll) which were approved by the Board of
CountyCommissioners on Tuesday, July 28, 2009.
The Minutes & Records Department has kept an original change
order where it will be held as part of the Board's permanent records. 'tr
If you should have any questions, please contact me at 252-7240.
Thank you.
Enclosure (1)
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CHANGE ORDER
CHANGE ORDER NO. 3 CONTRACT NO. 06-4007
BCC Date: 10/10/06
Agenda Item: lOG
TO: Paradise Advertisimz and Marketing
150 Second Avenue North # 800
St. Petersburg. FL 33701
DATE: 7/9/09
PROJECT NAME: Tourism Marketing Services
PROJECT NO.: N/A
Under our AGREEMENT dated October 10. 2006
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement:
Additional expenditures of up to $918,000 to fund the tourism department summer marketing campaign at gross
amount as follows:
Media and production costs: up to $918,000
Total: $918,000
FOR THE (Additive) Sum of: Nine hundred eighteen thousand dollars ($ 918,000 ).
Original Agreement Amount $ 2,350.000
Sum of Previous Changes $ 1.388.836
This Change Order adds $ 918.000
. Present Agreement Amount $ 4.656,836
The time for completion shall be increased by 0 calendar days due to this Change Order. Accordingly,
the Contract Time is now nJa calendar days. The substantial completion date is nJa
and the final completion date is nJa . Your acceptance of this Change Order shall constitute a
.,..". modification to our Agreement and will be performed subject to all the same terms and conditions as contained
in our Agreement indicated above, as fully as if the same were repeated in this acceptance. The adjustment, if
any, to the Agreement shall constitute a full and f"mal settlement of any and all claims of the Contractor arising
out of or related to the change set forth herein, including claims for impact and delay costs.
.
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Aeceptcd: 7/1 s-jp( ,,20_.
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