Backup Documents 07/28/2009 Item #16F 7
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLI1 6 F 7
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complele with the
exce tion of the Chairman's si ature, draw a line thrau h routin lines # 1 throu #4, com lete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s) Office Initials Date
(List in routin order)
1.
---
2.
.-
3.
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4.
5. ,S'1~ Fih:en, Executive Manager Board of County Commissioners
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6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Chv\S\\n~ ei( ,(1;,1' Phone Number J<))- "J)i.) II
Contact
Agenda Date Item was '-1/') ~ !.\ (1 Agenda Item Number Ile r7
Approved by the BCC c', \."
Type of Document Number of Original :) " ,....
Attached Documents Attached ~ - VV" eL, (\ lil(} ,- t" ~o..se.
rC"\t:,n\ u.. F~ \ (IO.t
INSTRUCTIONS & CHECKLIST c\\.\c Ti"'nt>edS
Initial the Yes column or mark "N/ A" in the Not Applicable column, whichever is Yes N/A (Not ..t(\ bi:
~)~)..:t
a ro riate. (Initial) A licable) .it' ':"~:(".JL
1. Original document has been signed/initialed for legal sufficiency. (All documents to be ':,;icLti
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from Cn:~
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and ossibl State Officials.)
2. All handwritten strike-through and revisions have been initialed by the Cmmty Attorney's PC,
Office and all other arties exce t the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date ofBCC approval ofthe
document or the final ne otiated contract date whichever is a licable. cl'le "
4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
si nature and initials are re uired. Cyt'
5. In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Sue Filson in the BCC office within 24 hours of BCC approval. C fr~_.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of our deadlines!
6. The document was approved by the BCC on "I '.') " t (enter date) and all changes
made during the meeting have been incorporated in the attached document. The (J/ie..
Count Attorne 's Office has reviewed the chan es, if a Iicable.
I: Forms/ County Forms/ Bce Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
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16F7
MEMORANDUM
Date: July 28, 2009
To: Christine Chase
Emergency Management
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: Award Letter/Agreement #09-BG-03-09-21-0 1-159
Enclosed, please find one original document, as referenced above,
(Agenda Item #16F7), approved by the Collier County Board of
County Commissioners on Tuesday, July 28, 2009.
If you should have any questions, please call 252-8411.
Thank you.
Enclosure
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16F7
I .
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
CHARLIE CRIST RUBEN D. ALMAGUER
Governor Interim Director
June 22, 2009
CERTIFIED MAIL ql":CF\VED
RETURN RECEIPT REQUESTED \ L .1 ,,"
Collier County Emergency Management iUN 26
8075 Lely Cultural Pkwy Suite 445 t:MEFH.3Ei\il,V MA.NAGEMENT
Naples, Florida 34113
Attn: Dan E. Summers
Re: AWARD Letter
Agreement # 09-BG-03-09-21-0 1-159
Dear Mr. Summers,
In accordance with Paragraph 17(d) of the above reference Agreement, this
award Letter serves as a legal modification to your Base Grant Agreement. This Award
Letter provides Federal funds to your County in the amount of $77,198.
These funds continue to require a dollar for dollar non-federal match.
Please ensure that your County can provide the required additional match before
accepting these funds.
This Award letter increases your County's total amount of funding under this
Agreement to $175,924. You must return the attached budget form (Attachment A-1)
showing the anticipated expenditure of the Federal funds. All other terms and
conditions of the Agreement shall remain in full force and effect. Please make this a
part of your Agreement File.
Should the County not wish to accept these additional funds, then the County
must provide notice to the Division within thirty (30) days of receipt of this Award Letter.
Otherwise the County shall provide to the Division its written notice of
acceptance within forty-five (45) days of receipt of the Award Letter. In
accordance with Paragraph 17(d) of the above referenced Agreement, the terms of this
Agreement shall be considered to have been modified to include the additional funds
upon receipt by the Division of the written notice of acceptance.
F LOR IDA R E C 0 V E R Y 0 F F ICE . 0 I V I S ION HE A 0 QUA R T E R S . STATE LOGISTICS RESPONSE CENTER
36 Skyline Drive 2555 Shumard Oak Boulevard 2702 Directors Row
Lake Mary, FL 32746-6201 Tallahassee, FL 32399-2100 Orlando. FL 32809-5631
Tel' 850-413-9969' Fax: 850-488-1016
ItyW w_E19JJ_':L<!P.J5 a 5 t 8L9lJl
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16F7
County EM Director
Page Two
It is important to note that in previous years' agreements, both the state
Emergency Management Preparedness and Assistance (EMPA) and federal
Emergency Management Performance Grant (EMPG) portions of the Agreement would
have ended on September 30 of that year.
Under this year's modification, the EMPG portion of this Agreement in the
amount of $77,198 will have until June 30, 2010 to be expended. The remaining EMPA
portion of this Agreement must be expended on or before September 30,2009.
You may indicate your acceptance of these funds by signing and returning this
Award Letter with the attached budget page to Donald Kunish, Florida Division of
Emergency Management, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399-
2100.
Respectfully,
RU~ Director
Division of Emergency Management
RDAI
Attachment
..............................................................................1
I accept the additional funds and agree to all terms and conditions as set forth in the
EMPA Base Grant Agreement.
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County: (oll,e y ~ '
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Authorized Official: . Y74"'-' ",'.,~~ t
Title: J2hCl\((Y)(}n. fuvd of rOUJ\-ki rDVY\I'Y\'I~::>:~'Cne(S
Date: 7 !9.8}09
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Approved as to form & legal sufficiency ,
~~
/
Colleen Greene,
~_ Assistant County Attorney ___. ". ~!!-.~ ~_~ '~ 'f!' \'... '._
16F7
Attachment A-1
Budget
The anticipated expenditures for the Categories listed below are for the Emergency
Management Performance (EMPG) Federal portion of this subgrant only (Paragraph
(17)(d), FUNDING/CONSIDERATION).
Cateaorv Anticipated Expenditures Amount
Salaries/Fringe Benefits $ 1'1t 06D .00
Other Personal Services $
Expenses $ ,;[6,498'.00
Operating Capital Outlay $ GJ~,IOO. 00
Fixed Capital Outlay $
Management & Admin. Costs 10o.()O
(not to exceed 2.5%) $
Total Federal Funds $ 11/9~\ Olj
I
.
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16F7~
County: Collier
Agreement No: 09-BG-03-09-21-01-159
REVISED EXHIBIT 1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS
AGREEMENT CONSIST OF THE FOLLOWING:
Federal Program $77,198 CFDA: 97.042
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES
AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Chapter 252, Florida Statutes
Rule Chapters 9G-6, 9G-11, and 9G-19, Florida Administrative Code
44 CFR, (Code of Federal Regulations) Part 13 (Common Rule)
44 CFR, Part 302
OMB Circular A-8? and A-133
48 CFR, Part 31
STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS
AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97. FLORIDA STATUTES:
State Project (list State awarding agency, Catalog of State Financial Assistance
title and number)
State Awarding Agency: Division of Emeraencv Manaaement
Catalog of State Financial Assistance Title: Emeraencv Manaaement Proarams
Catalog of State Financial Assistance Number: 52008
State Grant Amount: $101,573 (minus deduction of $2,847 mos. satellite service)
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES
AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Pursuant to Section 252.373, Florida Statutes and Rule Chapter 9G-19, Florida
Administrative Code.
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