Backup Documents 07/28/2009 Item #16D11
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ORIGINAL DOCUMENTS CHECKLIST & ROUTING s4~ 01 1"1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures. dates, and/or information nceded.lfthe document is already complete with the
exce 'on of the Chairman's si ture, draw a line tbrou h routin lines # I tbrou #4, com lete the checklist. and forward to Sue Filson line #5 .
Route to Addressee(s) Office Initials Date
List in routin order
1. Lisa Oien Housing and Human Services
2. Donna Fiala, Chairman Board of County Commissioners
3.
4.
5. SliM: Pfl"'lDl Executive Manager Board of County Commissioners of '2-9/6
, ftl',) /'1.-1 Teff eeL
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact statrfor additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the Bee office only after the Bee has acted to approve the
item.)
Name of Primary Staff Lisa Oien Housing & Human Services Phone Number 252-6141
Contact
Agenda Date Item was July 28, 2009 Agenda Item Number 16011
ADDroved by the BCC
Type of Document Modification agreement and letter Number of Original 3
Attach ed Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is Yes N/A (Not
a ro riate. (Initial) A licable)
1. Original document has been signed! initialed for legal sufficiency. (All documents to be WK
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney, This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC -.. --
Chairman and Clerk to the Board and ossibl State Officials. -- t1+-.-
li
2. All handwritten strike-through and revisions have been initialed by the County Attorney's WK
Office and all other arties exce t the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date ofBCC approval of the WK
-&
document or the final ne otiated contract date whichever is a licable. .,
4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's WK '--._(~)-
si ature and initials are re uired.
5. In most cases (some contracts are an exception), the original document and this routing slip WK
should be provided to Sue Filson in the BCC office within 24 hours ofBCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of our deadlines!
6. The document was approved by the BCC on 7/28/2009_(enter date) and all changes WK
made during the meeting have been incorporated in the attached document. The
Count Attorne 's Office has reviewed the chan es, if a Ikable.
I: Forms! County Forms! BCC Forms! Original Documents Routing Slip WWS Original 9.03,04, Revised 1.26.05, Revised 2.24,05
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1601 1
MEMORANDUM
Date: July 28, 2009
To: Lisa Oien,
Housing and Human Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Modification #3 to Grant Agreement between Department of
Community Affairs and Collier County
Attached you will find three (3) original Agreements, as referenced above
(Agenda Item #16Dll) and approved by the Board of County Commissioners
on Tuesday, July 30,2009.
Please forward the fully executed original document upon receipt
to the Minutes and Record's Department for the Board's
permanent record.
If you should have any questions, please call me at 252-7240.
Thank you.
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16 01 1
Board of Collier County Commissioners
^--. -'~_.__~..._..___..,._,_._._ _u_."
Donna Fial a Frank Halas Tom Henning Fred W. Coyle Jim Coletta
District 1 District 2 District 3 District 4 District 5
July 28, 2009
Department of Community Affairs
Division of Housing and Community Development
Florida Small Cities and Disaster Recovery CDBG Programs
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
To the Department of Community Affairs:
Please accept this modification to a grant agreement between the Department of
Community Affairs and Collier County. The modification is for the Disaster Recovery
Initiative contract #08DB-D3-09-21-01-A03, signed by the Collier County Board of
Commissioners on April 8, 2008, with an effective date of May 23,2008.
This modification will accommodate the following activities:
. Revise program budget and scope for service area #4 to continue funding a third
utilities generator for the Village of Copeland. Additionally, this modification
includes funding for a construction funds deficit for the Copeland Utilities
generator project with DRI grant #07DB-3V-09-21-01-Z01.
. Revise program budget and scope for service area #2 to fund the construction of
three replacement homes, allocate $10,000 of the project funds for temporary
relocation and increase the number of beneficiaries for this service area.
The enclosed modification was approved by the Board of Collier County Commissioners
at a regularly scheduled public meeting on July 28, 2009.
Sincere~~ d~
Donna Fi la
Board of Commissioners
'~ uIlier County, Florida
- ~
W Harmon Tumer Building' 3301 East Tamiami Trail' Naples, Florida 34112. 239-252-8097' FAX 239-252-3602
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1601 t ~
MODIFICATION NUMBER -L TO GRANT AGREEMENT BETWEEN
THE DEPARTMENT OF COMMUNITY AFFAIRS AND
This Modification is made and entered into by and between the State of Florida,
Department of Community Affairs, (the Department"), and Collier County ,
(the Recipient"), to modify DCA Contract Number 08DB-D3-09-21-01-A03 , award
dated May 23. 2008 , ("the Agreement").
WHEREAS, the Department and the Recipient entered into the Agreement,
pursuant to which the Department provided a grant of $2.814,698,15 to Recipient under
the Small Cities Community Development Block Grant ("CDBG") Program as set forth
in the Agreement;
WHEREAS, the Department and the Recipient desire to modify the Agreement;
NOW, THEREFORE, in consideration of the mutual promises of the parties
contained herein, the parties agree as follows:
0 Reinstate Agreement
1. The Agreement is hereby reinstated as though it had not expired.
0 Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date
of
0 Revise Activity Work Plan
3. The Attachment B, Activity Work Plan section of the Agreement is hereby
deleted and is replaced by the revised Attachment B, Activity Work Plan
section, which is attached hereto and incorporated herein by reference.
X Revise Program Budget and Scope of Work
4. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which is attached hereto and
incorporated herein by reference.
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16 n 1 1
Modification # 3
DCA Contract Numbe08DB-D3-09-21-01-A03
Recipient: Collier County
Page 2
0 Change in Participating Parties
5. The Attachment G, Special Conditions section, is hereby modified to delete
all references to " ," as the Participating
Party, and replace them with " " as the
Participating Party with the understanding that the Recipient and the new
Participating Party will enter into a Participating Party Agreement containing
provisions and caveats that meet or exceed the conditions agreed to in the
Participating Party Agreement between the Recipient and the original
Participating Party.
0 Inclusion of an Un met Need as Addressed in tbe Original Application
6. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which IS attached hereto and
incorporated herein by reference.
7. The Attachment B, Activity Work Plan section of the Agreement is hereby
deleted and is replaced by the revised Attachment B, Activity Work Plan
section, which is attached hereto and incorporated herein by reference.
0 Change in Number of Accomplishments and/or Beneficiaries
8. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which is attached hereto and
incorporated herein by reference.
All provisions of the Agreement and any attachments thereto in conflict with this
Modification shall be and are hereby changed to conform to this Modification, effective
as of the date ofthe execution of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and
effect, and are to be performed at the level specified in the Agreement.
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1601 t~
Modification # 3
DCA Contract Number: 08DB-D3-09-21-01-A03
Recipient: Collier County
Page 3
IN WITNESS WHEREOF, the parties hereto have executed this document as of
the dates set herein.
DepartmeDt of CommDDity Affairs e: ~ ~.
.~ _ /J
By By ~
Name: Janice Browning Name: onna Fiala
Title: Director, Division of Housing Title: Chairman, BCC
and Community Development / ~
Date: Date: -:t- 2...~ Q.9
, ,
Approved as to form & legal sufficiency
~~
Colleen Gr~ne.
Assistant County Attorney
ATTEST: ."
DWIGHT E. .~~ Qtrk
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16D11
MEMORANDUM
1:~~~
Date: r 20, 2009
To: Lisa Oien,
Housing and Human Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Modification #3 to Grant Agreement between Department of
Community Affairs and Collier County
Attached you will find three (3) original Agreements, with original
signatures, as referenced above (Agenda Item #16Dll) and approved by the
Board of County Commissioners on Tuesday, July 28, 2009.
Please forward the fully executed original document upon receipt
to the Minutes and Record's Department for the Board's
permanent record.
If you should have any questions, please call me at 252-7240.
Thank you.
...,".._~--
16DI1
MEMORANDUM
Date: July 28, 2009
To: Lisa Oien,
Housing and Human Services
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Modification #3 to Grant Agreement between Department of
Community Affairs and Collier County
Attached you will find three (3) original Agreements, as referenced above
(Agenda Item #16Dl1) and approved by the Board of County Commissioners
on Tuesday, July 30,2009.
Please forward the fully executed original document upon receipt
to the Minutes and Record's Department for the Board's
permanent record.
If you should have any questions, please call me at 252-7240.
Thank you.
~... '.,,----"' ~-"_.. ,'---"", --~'''-,.,-- _...'-,._......"~,-","'.".........;;, --- .., . ~-,..._".._-"'~.> ,..... .-....-- ~_.,,-'._,-
16DIJ
MODIFICATION NUMBER ----L TO GRANT AGREEMENT BETWEEN
THE DEPARTMENT OF COMMUNITY AFFAIRS AND
This Modification is made and entered into by and between the State of Florida,
Department of Community Affairs, (the Department"), and Collier County ,
(the Recipient"), to modify DCA Contract Number 08DB-D3-09-21-01-A03 , award
dated May 23. 2008 , ("the Agreement").
WHEREAS, the Department and the Recipient entered into the Agreement,
pursuant to which the Department provided a grant of $2.814.698.15 to Recipient under
the Small Cities Community Development Block Grant ("CDBG") Program as set forth
in the Agreement;
WHEREAS, the Department and the Recipient desire to modify the Agreement;
NOW, THEREFORE, in consideration of the mutual promises of the parties
contained herein, the parties agree as follows:
0 Reinstate Agreement
1. The Agreement is hereby reinstated as though it had not expired.
0 Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date
of
0 Revise Activity Work Plan
3. The Attachment B, Activity Work Plan section of the Agreement is hereby
deleted and is replaced by the revised Attachment B, Activity Work Plan
section, which is attached hereto and incorporated herein by reference.
X Revise Program Budget and Scope of Work
4. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which is attached hereto and
incorporated herein by reference.
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16D11
Modification # 3
DCA Contract Numbe08DB-D3-09-21-01-A03
Recipient: Collier County
Page 2
0 Change in Participating Parties
5. The Attachment G, Special Conditions section, is hereby modified to delete
all references to " ," as the Participating
Party, and replace them with " " as the
Participating Party with the understanding that the Recipient and the new
Participating Party will enter into a Participating Party Agreement containing
provisions and caveats that meet or exceed the conditions agreed to in the
Participating Party Agreement between the Recipient and the original
Participating Party.
0 Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which IS attached hereto and
incorporated herein by reference.
7. The Attachment B, Activity Work Plan section of the Agreement is hereby
deleted and is replaced by the revised Attachment B, Activity Work Plan
section, which is attached hereto and incorporated herein by reference.
. Change in Number of Accomplishments and/or Beneficiaries
8. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which IS attached hereto and
incorporated herein by reference.
All provisions of the Agreement and any attachments thereto in conflict with this
Modification shall be and are hereby changed to conform to this Modification, effective
as of the date of the execution of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and
effect, and are to be performed at the level specified in the Agreement.
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16D11
Modification # 3
DCA Contract Number: 08DB-D3-09-21-01-A03
Recipient: Collier County
Page 3
IN WITNESS WHEREOF, the parties hereto have executed this document as of
the dates set herein.
Department of Community Affairs e: J~
By: By: f"'~~~
Name: Janice Browning Name: onna Fiala
Title: Director, Division of Housing Title: Chairman, BCC
and Community Development 1-/L ':) /Q9
Date: Date:
Approved as to form & legal sufficiency
~~
Colleen Grlfene,
Assistant County Attorney
ATTEST: .. .' ~ CItJk
DWIGHT E. BROQ.. . .
BY~~
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16U 11
Board of Collier County Commissioners
Donna Fiala Frank Halas Tom Henning Fred W. Coyle Jim Coletta
District 1 District 2 District 3 District 4 District 5
July 28, 2009
Department of Community Affairs
Division of Housing and Community Development
Florida Small Cities and Disaster Recovery CDBG Programs
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
To the Department of Community Affairs:
Please accept this modification to a grant agreement between the Department of
Community Affairs and Collier County. The modification is for the Disaster Recovery
Initiative contract #08DB-D3-09-21-0 I-A03, signed by the Collier County Board of
Commissioners on April 8, 2008, with an effective date of May 23, 2008.
This modification will accommodate the following activities:
. Revise program budget and scope for service area #4 to continue funding a third
utilities generator for the Village of Copeland. Additionally, this modification
includes funding for a construction funds deficit for the Copeland Utilities
generator project with DRI grant #07DB-3V-09-21-01-Z01.
. Revise program budget and scope for service area #2 to fund the construction of
three replacement homes, allocate $10,000 of the project funds for temporary
relocation and increase the number of beneficiaries for this service area.
The enclosed modification was approved by the Board of Collier County Commissioners
at a regularly scheduled public meeting on July 28, 2009.
Sincere~~ I
d~
Donna Fi la ,~ ~ f'l
Board of Commissioners :' '.
Collier County, Florida
...
W. Harmon Turner Building' 3301 East Tamiami Trail' Naples, Florida 34112' 239-252-8097' FAX 239-252-3602
........".. ,-----,.,." ,- --.. ~ ~_.._._--_.;,.-
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