Backup Documents 07/28/2009 Item #16D 4
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO ~ 6 04
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNA TU Print on pink paper, Attach to original document. Original documents should be ham;1 delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only .llfW: the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines # I through #4 as appropriate for additional signatures, dates, and/or information needed, If the document is already complete with the
exception of the Chairman's silmature. draw a line throuEh routinE lines #1 throulZh #4. comolete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s) Office Initials Date
(List in routine. order)
I.Sandra Marrero Housing and Human Services 07/28/09
2. Chairman Donna Fiala BCC
3.
4,
-
5. 8_~ flllt'ul, Executive Manager Board of County Commissioners -~ ::rl2Z/D~
) A N M \-rc...\-\€..LL
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder ofthe original document pending Bee approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information, All original documents needing the Bee Chairman's signature are to be delivered to the Bee office only after the Bee has acted to approve the
item.)
Name of Primary Staff Sandra Marrero, Grants Coordinator Phone Number 252-2399
Contact
Agenda Date Item was 07/28/2009 Agenda Item Number 16D-4
Approved by the BCC
Type of Document Agreement Number of Original 3
Attached Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
a ro riate.
1. Original document has been signed/initialed for legal sufficiency, (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and ossibl State Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's ~
Office and all other arties exce t the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date ofBCC approval of the .?Yt
document or the final ne otiated contract date whichever is a licable.
4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's ~
si ature and initials are re uired,
5. In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Sue Filson in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCe's actions are nullified. Be aware of our deadlines!
6. The document was approved by the BCC on 07/28/2009 and all changes made during
the meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the chan es if a Iicable.
I: Forms! County Forms! Bce Forms! Original Documents Routing Slip WWS Original 903.04. Revised 1.26.05, Revised 2.24,05
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16 04
MEMORANDUM
Date: July 29, 2009
TO: Sandra Marrero,
Housing and Human Services
FROM: Teresa Polaski, Deputy Clerk
Minutes and Records
Re: Grant Agreement Amendment
Enclosed is two originals of each document, as referenced above (Agenda
Item #16D4) The petition was approved by the Board of County
Commissioners on Tuesday, July 28, 2009.
If you should have any questions, you may contact me at 252-8411.
Thank you,
Enclosure (s)
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- 1604
FL 14B50-6001
Collier County Board of Commissioners
Shelter for Abused Women and Children, Inc.
GRANT AGREEMENT AMENDMENT
This Agreement is made this 06/15/09 day and between the United States Department
of Housing and Urban Development (HUD) and Collier Countv Board of
Commissioners. the Recipient.
RECITALS
1. HUD and Recipient entered into the Grant Agreement dated 07/25/08 for project
number FL 14B50-60011ocated at Naples Florida.
2. Under the terms of the Grant Agreement, Recipient received a grant from HUD
in the amount of .$ 226.266 to be used to carry out the project described in the
Grant Agreement over a three (3) vear period. The term of that Grant
Agreement will end 07/31/11
3 . Recipient desires to make a change in the project: The changes that the
, grantee is requesting are as follows: due to unforeseen circumstances
they are seeking an amendment to build a playground for the children of
the clients in the permanent housing for abused women, which has been
determined an allowable cost under the HUD regulations. As the
construction of the project progressed, and additional funding became
available, the transitional housing program grew. It became evident that
more funding would be necessary in order to keep the transitional housing
advocate and working with the families transitioning from SHELTER, into
transitional housing program, and onto independence. For this reason,
these additional funds are needed in Supportive Services.
Technical Submission is attached.
Cateaorv Existina Budaet CHANGE New Budaet
New Construction $159,500 -$15,430 $144,070
Real Property Leasing $-0- $-0- $-0-
Supportive Services $13,824 +$16,432 $30,256
Operations $42,168 -$1,002 $41 ,1 66
Adm inistration $10.774 $-0- $10.774
Totals $226,266 -0- $226,266
1. HUD has reviewed the initial application and the proposed change and has
determined that, with the change, the application ranking would have been
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1604 4
high enough to have been competitively selected in the year the application
was initially selected.
2, The need for assistance for homeless persons continues within the jurisdiction
within which the project is located and the need for the project continues.
3. HUD has reviewed the project and the performance of the Recipient and has
determined that the project is worthy of continuation.
4. HUD and the Recipient have agreed to amend the Grant Agreement to [as
stated in paragraph 3 of this amendment]
AGREEMENTS
1, The Grant Agreement is hereby changed by The changes that the
grantee is requesting are as follows: due to unforeseen circumstances
they are seeking an amendment to build a playground for the children of
the clients in the permanent housing for abused women, which has been
determined an allowable cost under the HUD regulations. As the
construction of the project progressed, and additional funding became
available, the transitional housing program grew. It became evident that
more funding would be necessary in order to keep the transitional housing
advocate and working with the families transitioning from SHELTER, into
transitional housing program, and onto independence. For this reason,
these additional funds are needed in Supportive Services.
Technical Submission is attached.
Cateaorv Existina Budaet CHANGE New Budaet
New Construction $159,500 -$15,430 $144,070
Real Property Leasing $-0- $-0- $-0-
Supportive Services $13,824 +$16,432 $30,256
Operations $42,168 -$1,002 $41 ,1 66
Administration $10.774 $-0- $10.774
Totals $226,266 -0- $226,266
2. The effective date of this/these changes is made this 6/15/09
3. All other provisions of the Grant Agreement remain un-amended,
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1604
FL 14B50-6001
Collier County Board of Commissioners
Shelter for Abused Women.& Children, Inc.
This agreement is hereby executed on behalf of the parties as follows:
THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT OF THE UNITED
STATES OF AMERICA,
by the Secretary 1H~ystn~ a~~ U_rb~\n/~rv~l~prne~~, {~/~i~l'
BY: /C,: ({((({( (~'~!(I!'
-1.+ ~_
l
Signa~re Date
,
Maria Rosa. Ortiz-Hill
Community Plannina and Development Division
D i recto r
Recipient:
Collier Count Board of Count om missioners.
Name of Organization
- ?/Z1/Z(JO/
By:
Signature of A Date
'D Of\lllA "r: 1(}..1a.
Name
Executi\le Director ChaiI1IB11, Boord ofTounty Cannissioners
- Title
Sandra Marrero at (252-2399 Fax (239) 252-2331
Official contact person and telephone No. and Fax No.
Approved as to form & legal sufficiency ATTESt..; ,
C~~ 'h .. _
D:~~k
COlleen-tlreene,
Assistant County Attorney ~ Atalt.. to CIoe"- ,
s 1 ifllt...... 01..
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