BCC Minutes 12/18/1979 W
Naples, Florida, December 18, 197?
LET IT BE REMEMBERED, that the Board of County Commissioners
in and frr the County of Collier, and also acting as the Governing
Doard(s) uf such special districts as have been created according
to law and having conducted business herein, met on this date at
3:10 P.M. in Workshop Session in Building "P" of the Courthouse
Complex with the following members present:
CllAIRMlIN: Clifford Wenzel
VICE ClmIRMAN: Thomas P. Archer
John A. pistor
C. R. "Russ" Wimer
David C. Brown
ALSO PRESENT: Harold Hall, Chief Deputy Clerk/Fiscal
Officer; C. William Norman, County Manager; Donald A. Pickworth,
County Attorney; Mary Morgan, Administrative Aide to the Board;
and Darlene Davidson, Deputy Clerk.
AGENDA
*1. Revie'... of Lethal Yellowing Program; voluntary
va. m<lndatory
2. Discussion of Agenda Preparation
* Deferred until a later date
STAFF DIRECTED TO CONFORM TO ORDINANCE #75-16 REGULATING THE
PREPARATION OF AGENDAS
Commissioner Archer stated that he agreed in general with
the memorandum sent by Mr. Norman, dated December 14, 1979, in
res~onse to the comments he has made regarding the preparation
of the agendas for the Board t>leetings; however, he does not
agree with the alternatives set out within said memorandum, nor
does he agree that it cannot be accomplished as he has requested.
lle said that while he was Chairman of the Board for approximately
a year and a half, the complete agenda package was available to
the members carlier than the t>londay preceding the meeting, as it
has been of late. lIe noted the many complications that arise when
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December 18, 1979
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the complete agenda package is offered to the Board as late as
Friday preceding the meeting and also receiving additional items
as late as ~riday prior to thJ Tuesday meeting. Included in these
complications is the inability of the Commissioners to contact the
proper staff members and discusB ccrtain subjects that are relevant.
lIe said that in order to do his job as a Commissioner properly he
necds morc timc to study the itcms on the agenda. He also allowed
for certain timcs whcn an emergcncy has to be connidered, but clar-
ified those as cmergcncics and not items that were simply late on
arriving. lIe suggested that the staff prepare the complete package
and make it availab~c one week ahead. Chairman Wenzel agreed,
noting that this is the way it is supposed to be done.
During discussion regarding agenda preparation, it wao brought
out that a certain amount of criticism has been brought forth con-
cerning the addition of so many things to the agenda. It was the
consensus of the Board that only in a case of a real emergency are
items to be added.
County NdlhltjCL Nonllan ugrccd to do as r"''1"",ql:ed and make the
packages available to the Commissioncrs one week in advance. It
was also the consensus of the Board that adherence to policy would
take cooperation from all stafE members, as well as the County
Manager's office, and will take better planning on the part of all
the members of staff. County Attorney Donald pickworth suggested
that ali items that come up after the agenda has been completed
will be decided as to whether or not thc Board will hear same at
the beginning of thc Regular Meeting. The Board concurred.
Conunissioner Archer stated that he wanted to sce a "cut-off"
time for any item on the agenda set for the Friday, two weeks prior
to the Tuesday meeting, thus allowing staff until Tuesday to prepare
the agcnda and havc it forthcoming on each Tuesday afternoon for
the following Tuesday's business.
Mr. Norman agreed that he will do everything possible to
prepare and have available a complete agenda package on each
Tuesday for the following Tuesday's meeting.
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Hearing no further business for the good of the County,
(;hairman Wenzel adjourned tl.e Workshop at 3: 15 P.M.
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