Backup Documents 07/28/2009 Item #16B10
ORIGINAL DOCUMENTS CHECKLIST & ROUTING slt> B 10
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
(Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The
completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on
the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is
already complete with the exception of the Chairman's signature, draw a line through routing lines #1 through #4, complete the
checklist, and forward to Sue Filson (line #5).
Route to Addressee(s) Office Initials Date
(List in routing order)
1.
2.
3.
4.
5. ~1I j1 Hew, Executive Manager Board of County Commissioners h/' =l-h1./oJ
'A N {Vtl-rc...\AE.l-L
6. Minutes and Records Clerk of Courts Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. NormaJly the primary conlact is the person who created/prepared the executive
summary. Primary conlact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Margaret Bishop Phone Number (239) 252-5857
Contact
Agenda Date Item was 7/28/09 Agenda Item Number l6B I 0
Approved by the BCC
Type of Document Work Order N umber of Original I
Attached Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/ A" in the Not Applicable column, whichever is Yes N/A (Not
appropriate. (Initial) Applicable)
l. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office ofthe County Attorney. This includes signature pages from ordinances, /!~~
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's ht4"$.
Office and all other parties except the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date of BCC approval of the ~'/:;
document or the final negotiated contract date whichever is applicable.
4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's ~4~
signature and initials are required.
5. In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Sue Filson in the BCC office within 24 hours of BCC approval. ~~~
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6. The document was approved by the BCC on 7/28/09 and all changes made during the /x4D
meeting have been incorporated in the attached document. The County Attorney's Office
has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip
WWS Original 9.03.04
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168 10
MEMORANDUM
Date: July 29, 2009
To: Margaret A. Bishop, Sf. Project Manager
Transportation Stormwater Mgmt.
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: Work Order
Attached are two original Partial Release of Conservation Easement documents
referenced above, (Agenda Item #16B10) approved by the Board of County
Commissioners on Tuesday, July 28, 2009.
The Minutes and Records Department has retained the original to be kept
as part of the Board's permanent record.
If you should have any questions, please call me at 252-8411.
Thank you.
Attachments (2)
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fRtt>r1- 0 ~. CONTRACTlWORK ORDER MODIFICATION 168 10
j!t:!--, CHECKLIST FORM PROJECT NAME: LASIP Whitaker Road SW Imorovements PROJECT #: 51101 PROJECT MANAGER: MarQaret Bishoo
BID/RFP #: 06-3969 MOD #: L PO#: 4500103688 WORK ORDER#:BM fl'- J/,'StJOI 03~~~.
DEPARTMENT: Road Maintenance CONTRACTOR/FIRM NAME: PBS&J. Inc.
Original Contract Amount: $197.950.00
(Starting Point)
Current BCC Approved Amount: $197.950.00
(Last Total Amount Approved by the BCC)
Current Contract Amount: $197.950.00
(Including All Changes Prior To This Modification)
Change Amount: $43.950.00
Revised ContractIWork Order Amount: $241.900.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractIWork Order: $43.950.00
Date of Last BCC Approval Agenda Item #
Percentage of the change over/under current contract amount 22.2 %
Formula: (Revised Amount / Last BCC approved amount)-1
CURRENT COMPLETION DATE (5): ORIGINAL: Aoril4, 2010 CURRENT: June 4.2010
Specify the reasons for the change(s) 1. Planned or Elective ~ 2. Unforeseen Conditions c 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) ('. 5. Value Added
('. 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: Utilitv conflicts will not allow the
stormwater improvements to move forward. AddressinQ the relocation of the lines during desiQn and permittinQ will save
time and cost.
This change was requested by: r1Contractor/Consultant PI Owner rI Using Department r CDES
r Design ProfessionalllRegulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: .~ Y .r-
es No
This form is to be signed and dated.
APPROVED BY: Date: b.'f)-OJ
~ ~ 1~4-I1t(
REVIEWED - Date:
Revised 11.19.2007
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~ , 168
10
CHANGE ORDER TO WORKORDER
TO: PBS&J, Inc. FROM: Road Maintenance Department
1514 Broadway, Suite 203 2885 S Horseshoe Drive
Fort Myers, FL 33901 Naples, FL 34104
LASIP Whitaker Road Utility Design Project Number 51101
Work Order date: December 23,2008 Work Order No. PBS-FT-
Change Order Number I Date: June 5, 2009
Change Order Description:
This change order is to add additional services to the work order to include identification,
relocation, permitting and construction oversight for the relocation of the utility pipelines in
conflict with the stormwater improvements. The scope is attached to this change order. No
additional time is requested.
Original agreement amount....... ..............................,..,..................... .$197,950.00
Sum of Previous Changes............................................... ....$ 0.00
This Change Order No. 1 Amount (add)........................................ ....$ 43,950.00
Revised Agreement Amount ............................................................. $241 ,900.00
Original contract time in calendar days... ... ... .........., . .. ................ ..... .455 days
Adjusted number of calendar days due to previous change orders... ... .. . .. .... 0 days
This change order adj usted time is.. . .. .. .. .. . .. .. .. .. .. . .. .. . .. . .. .. .. .. .... . .. . .. ... 60 days
Revised Contract Time in working days... . . . . .. ... ... . . , .. . .. . .. . . . . . .. . . . . . . . .... 515 days
Original Notice to Proceed date .................................................. January 5, 2009
Completion date based on original contract time......................... April 4, 2010
Revised completion date due to change order(s) ......................... June 4,2010
Your acceptance of this change order shall constitute a modification to our Agreement and
will be performed subject to all the same terms and conditions as contained in said
Agreement indicated above, as fully as if the same were repeated in this acceptance. The
adjustment, to this Agreement shall constitute a full and final settlement of any and all claims
arising out of, or related to, the change set forth herein, including claims for impact and delay
costs.
Prepared by: ft6<A<,,,,,,0( a &~ Date: 6 -I,) -0 '1
Margaret A. iishop, P.E., Sr. Project . nager
S~allagem~ . Date: 6 /b'o/ (59
Accepted by: ~ ~
trm signature
~;~~ ~ Date: '/1"/09
Approved by: ~
o liet, Director ' /
Cell :; Road Maintenance Department
'<-"''''---," .- ~
Change Order No. 168 10
Page 2
Approved by: Date:
Norman Feder, AICP, Administrator
T s ortatip.,n Services Division Dale: ~ I;L '-f (_dC,'
Approved by' ) , ~ ~
nda Cummings, CPPB, Contr
Purchasing Department
Date: ~\'2t6{oq
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
" COLLIER CO TY FLORIDA
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Dwi t '~~k,CI~I~
,
B> BY:
"'.'
. te~ If to 04...,.... , Donna Fiala, Chairman
..,....,-. ...
"'Approved:As To Form
and I.;egal Sufficiency:
Print Name: ~1I P)~L
,'\-3gistant County Attorney
f),p~ iy - ~ ~ eft R.. --Ht 4 ~.J,
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Scope JJ~ B 10
Contract 06-3969
Additional Professional Services Assignment
For
Whitaker Road Utility Relocations
BACKGROUND AND PURPOSE
As requested by Collier County, specific utility adjustments were identified during the
data collection and design process for the LASIP project.
The purpose of this Work Assignment is to provide professional services for the
identification, relocation, permitting, and construction oversight for the relocation of the
utility pipelines in conflict with the stormwater improvements. Specifically this includes
a 20-inch reclaimed water main, a 30-inch wastewater force main, and an 8-inch potable
water main in conflict with the proposed stonnwater improvements in the project area.
The following scope of work is presented in accordance with Collier County Contract
Number 06-3969 "Fixed Term Professional Engineering Services".
SCOPE OF WORK
PBS&J will provide the following professional services:
Task F - Record Information Review & Conflict Identification
PBS&J will review the available record drawings, provided by Collier County, and
identify potential utility confljcts within the LASIP project area. This review is necessary
to confirm already identified potential confljcts in certain locations, but also to verify that
other utility confljcts are not present within the project corridor, based on available
records. This task will identify the specific locations where subsurface utility
engineering (SUE) data will be required for designing of pipeline confljct resolutions.
PBS&J will contact other local utilities providing electricity, communications, and gas
and request their record information in the project area. This information will
electronically be integrated into the design base map. Potential utility conflicts will be
identified for these utilities; however, this scope of work does not include design or
permitting efforts for relocation of these private utilities.
Task G - Additional Survey & Subsurface Utility Ene:ineerine: (SUE)
PBS&J will coordinate with the local surveyor to obtain the necessary SUE information
needed for the utility resolutions identified in Task F. Specifically, the data needed will
include location of utility pipes (horizontally and vertically), confirmation of pipeline
diameters, and verification of the materials of construction. This task is included and will
be invoiced based on time and material charges with an aggregate not-to-exceed amount.
LASIP Utility Relocations I PBSJ
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Contract 06-3969 Scope of Wark
Preliminarily, this SUE effort is included for the following pipelines: 168 10
. 20-inch reclaimed water main parallel to Whitaker Road
. 30-inch wastewater force main parallel to Whitaker Road
. 8-inch water main parallel to Whitaker Road & associated connections
. 8-inch water main south of Whitaker Road between developments
. Force mains for lift stations at the western project area on Whitaker Road
Horizontal and vertical controls are assumed to be present within the site boundaries for
the stormwater improvements and will be used to maintain common datum and geometry.
Geotechnical reports are also assumed to have been conducted and will be made available
for review by the utility design team and are thus not included in this scope of work.
Included in this task is a site visit for PBS&J design engineers and Collier County staff to
confirm the relocations, to discuss any potential field conflicts, and to better understand
the overall project goals and intents.
Task H - Utility Relocation Desie:n Services
PBS&J will provide design services for the utility relocations necessary to complete the
stormwater improvement project.
Services under this task include development of plan and profile sheets for the private
utilities within the project area, relocated public utilities, Collier County standard detail
sheets, Collier County standard technical specifications for utility improvements, and
integration into the LASIP stormwater improvement contract documents.
PBS&J will submit two (2) 11" x IT' sets of 90% design plans to the County for review
and comment. Upon receipt of comments, PBS&J will revise the utility relocation plans,
include applicable County comments, and issue a final set of contract documents for the
utility relocations as part of the overall LASIP stormwater improvement project.
Task I - Permittine:
The following utility permits and reviews apply to the utility components of this project:
. Wastewater (force main) relocation permit, FAC Form 62-604.300(8)(a)
. As long as the utility relocations are less than 100 linear feet, relocation permits
are not required for the water main (per FAC 62-555.520) or the reclaimed main
(per correspondence with FDEP)
. Collier County Utility Department
The Florida Department of Environmental Protection has confirmed the need for the
wastewater force main permit. PBS&J will prepare the FDEP permit application and
supporting documents for signature by the County. In addition, PBS&J will prepare and
submit to the Collier County Utility Department for review and comment. PBS&J will
respond to up to two (2) requests for additional information (RAIs) during each
permitting process. It is assumed that all storm water, earth-moving, or other permits
were covered under the original assignment and are therefore, not included in this scope
of work. All permit fees are the responsibility of and will be paid for by the County.
LASIP Utility Relocations 2 PBSI
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168 10
Contract 06-3969 Scope of Work
SCHEDULE
Due to the nature of these utility cont1icts delaying the overall project timeline, PBS&J
will complete the above listed tasks within 120 days of receiving a Notice to Proceed
from the County. Obtaining permits from regulatory agencies is always difficult to
anticipate their level of cooperativeness; however, PBS&J will show good faith and
responsiveness to any RAIs to expedite the permitting process. In the event a delay has
been identified, PBS&J will notify the County immediately.
BUDGET
In accordance with Collier County Contract Number 06-3969 compensation for the above
scope of work will be based on a billing type listed below.
Task F Record Review & Cont1ict Identification (LS) $ 6,980
Task G Survey & SUE (Time Charge / NTE) $ 11,000
Task H Utility Relocation Design Services (LS) $ 19,990
Task I Permitting (LS) $ 5,980
Total for Work Assil!nment: $ 43,950
PBS&J reserves the right to re-allocate funds within this project providing that the
total lump sum amount is not exceeded.
LASIP Utility Relocations 3 P8SJ
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