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Backup Documents 07/28/2009 Item #16C12 C~1eT CoU11.'ty 16 C 12 ; ~ .........- - - - Public Utilities DMsion Solid Waste MEMORANDUM TO: Sue Filson, Executive Manager to the BCC , FROM: Jodi Walters, Recycling Coordinator ~ Solid Waste Management Department-- \ ! DATE: July 28, 2009 SUBJECT: Original Grant Documents for Signature At today's meeting the BCC approved the following documents for signature by the BCC Chairman. Item 16(C) 7: Pre-Award Cost Form requesting pre-award credit of $5,796.00 in staff time and expenditures as an addition to the grant application to the Florida Department of Community Affairs for the Hazard Mitigation Grant Program for up to $50,000.00 to install alumimium roll down shutters and supporting equipment on the Collier County Environment Compliance and Landfill Scale Houses facility. Item 16(C) 8: Pre-Award Cost Form requesting pre-award credit of $54,164.80 in staff time and expenditures as an addition to the grant application to the Florida Department of Community Affairs for the Hazard Mitigation Grant Program for up to $320,000.00 to construct a six-inch High Density Polethylene leachate pipe at the Collier County Landfill. Item 16(C) 12: Florida Department of Environmental Protection Innovative Recycling and Waste Reduction Grant application in the amount of $343,070.00 to fund the "Implementing Recycling at Temporary Events Ordinance" program. I have attached the original documents for Commissioner Fiala's signature. Please call me when the documents are executed and I will pick up the signed copies for mailing. I can be reached at extension 5354. Thank you in advance for your assistance. Anached you will flnd the o~glnal dbCUmentSened by the !lGG Ghalrman. IO sign ,he attached ~~in~~ts _ rtment. 3301 Tamiami Trail East, Bldg. H . Naples, Florida 34112 . 239-252-2508 . FAX 239-774-9222 "-""",. ....- e._. ....,-.- ~.".>.,-"~"~,,.~.,,,.- .....,-'"_.-. 16 C 12 . Florida Department of Environmental Protection FY 2010-11 INNOVATIVE GRANT APPLICATION FORM 1) Applicant Name: Collier County Solid Waste Management o/b/o/ Collier County ("Collier") 2) Primary contact person: Dave Jaye, Recycling Specialist Complete Address: 3301 Tamiami Trail East, Building H, Naples, Florida 34112 3) Telephone Number(s) (including SunCom number): 239-252-2508 4) E-mail address: davidiaye~vcolliergov.net 5) Project Title: Implementing Recycling at Temporary Events Ordinance 6) Grant Request Amount: $189,950. 7) 24 month pilot program, then ongoing. Chairman. Board of County Commissioners July 28. 2009 Title Date Approved as to form and legal sufficiency: ~~1J ~~ Jennifer elpedlO White : Assistant County Attorney ~.... . , . ~', . , ';::/.., ,'. '" .:~ ( ;' 'j ~ ' ! 1 't ~_.^"_~"_'W___ --""" .~6.~._ ; 'I' ~___,~,_.~,.<-..___."___.,_ 16 C12 PROJECT ABSTRACT (No more than 20 lines. Every word over 20 lines will constitute a one point deduction.) (do not delete the instructions on this page) Collier proposes to reduce the landfill waste stream by increasing recycling and reducing contamination rates at special events and venues, implementing the experience of National and Florida Temporary Events programs. Staff will partner with parks, local governments, universities, schools and community service groups to boost special event recycling. Staff will contract with community service groups to coordinate the delivery of recycling materials and their volunteers to weekend special events. A. Establishing Baseline Data and Research Collier is drafting a mandatory Temporary Events recycling ordinance. Staff will create a database of locations, dates, temporary event organizers, vendors and venue operators to conduct recycling/waste audits of temporary events to rank order our education and outreach efforts. B. Marketing Mandatory Temporary Events Recycling Venue operators, temporary event coordinators and vendors will get assistance developing a recycling and waste reduction program. Many temporary event organizations have financial and volunteer recruitment challenges. Collier will annually recognize the top recycling temporary events. C. Workshops, Volunteer Assistance, Materials, Supplies Collier will partner with the parks and maintenance staff at Federal, State, County and City parks and schools and universities by providing training and loaning recycling containers, signs and banners. Staff will assist venue managers, temporary events coordinators, haulers and vendors with recycling workshops. Staff will contract with community service groups for volunteers and to coordinate the use of recycling containers at temporary events. Page 2 -~.<-~.,....... _"""H_'~'~>"'-_"""H' ~ _._..~ ,-" 16 C12 PROJECT DESCRIPTION (1 page) A. Establishing Baseline Data and Audits Collier is drafting a mandatory Temporary Events recycling ordinance which will require free admission for County staff and representatives to boost and monitor recycling. Collier has seasonal golf and tennis tournaments, ethnic festivals, art shows, "snow festivals," Collier Fairground events, swamp buggy races and league sports events. Staff will create a data base of locations, dates, special event organizers, vendors and venue operators. Previous temporary event permit applications were scanned but not digitally recorded, making it difficult to contact organizers. There is a high turn over of temporary event coordinators, volunteers and vendors. People need to be reminded that they must recycle at fairs, parks and sports events. We can evaluate recycling efforts and potential savings comparing invoices from haulers of recycling and mixed waste between similar temporary events. Empty beverage and food containers and cardboard generated at temporary events do not weigh much but they have a large volume and can be recycled. B. Partnering with Federal, State, County and City Parks, Venues and Community Service Groups Staff will loan recycling containers, signs, banners and train maintenance staff about temporary event recycling at Federal, State, County and City parks in Naples, Marco Island and Everglades City, universities and schools. Staff will partner and contract with universities, schools and community service groups like "The Conservancy of Southwest Florida" and "Keep Collier Beautiful," to recruit volunteers and deliver recycling materials at evening and weekends temporary events. The approximate value of volunteers at $9.77 an hour, the minimum Collier County custodian salary, times, 1,000 hours per quarter times six quarters equals $58,620. This program will run during the tourist season, which is approximately three calendar quarters and will take place in 2011 and 2012. The volunteer hours are based on our experience with our award winning School Beverage Container Recycling Challenge Grant IG8-07 as the schools donated 2,451 hours worth $80,824 in a six month period. Students can earn community service credits helping recycle at temporary events. Yearly temporary event Recycling Champion plaques and recycling volunteer thank you certificates will be awarded. C. Workshops, Event Volunteer Assistance and Supplies Staff will mail recycling tool kits and call temporary event and venue coordinators modeled after the Environmental Protection Agency (EPA)'s tool kit. Workshops for temporary event organizers and vendors before temporary events and detailed feedback after events will be provided by staff and contracted non-profit agencies. Contracting some of the temporary event recycling services will increase the number of temporary events the Solid Waste Management Department (SWMD) can assist. Staff will loan recycling containers, signs and banners to temporary event coordinators. Two portable trailers will be equipped with recycling containers, plastic liners and recycling signs for use by larger event organizers to borrow. Staff will provide temporary event venues with savings in water, electricity and recycling/waste collection lessons learned from the Florida Green Lodging program. Common recyclable materials and contamination and how to properly dispose of hazardous materials will be discussed. Collier's Business "How to Recycle" training video DVD Grant IG8-09 will be a key element of our temporary events tool kit. Page 3 _._.'~"._--- , - - ,---.. ;VI" 16 e12 1 Criteria 1: TECHNOLOGIES or PROCESSES (1 page) (do not delete the instructions on this page) (20 points) The range of scoring is between 0 and 20 points, with up to ] 0 points for meeting one of the following sub-criteria, up to 15 points for meeting two, and up 20 points for meeting all three. Note: applicant may adjust space used to address each sub-criterion. Sub-criteria 1 - Not in common use in Florida. There is no mandatory temporary event recycling ordinance in either Collier County or most Florida counties. According to the EP A, nearly 70% of plastic beverage bottles get tossed in the trash or become litter. Partnering with National, State, County and City parks, universities, schools and non-profits to expand Temporary Event Recycling efforts using their staff and volunteers will build institutional and community culture of recycling and stretches shrinking operational budgets. Sub-criteria 2 - Novel application of an existing technology or process. Contracting with non-profit organizations to recruit and manage volunteers to assist with evening and weekend temporary event recycling is novel and saves County overtime and compensatory time. Staff will apply California's innovative temporary events and venue recycling model ordinances, marketing, incentives, recycling signs and procedures. The EP A's extensive temporary event recycling tool kit evaluates the effectiveness of temporary event recycling http://W\Vw.epa. gov lepawaste/conservelm/rogo/venuesl events.htm . Sub-criteria 3 - Overcoming obstacles to recycling/waste reduction in new or innovative ways. Lack of portable recycling containers, volunteer organizer, staff and vendor turnover and limited English skills are obsticles to recycling at temporary events. In partnerships with staff at parks, universities, schools and community service groups, we will provide training, volunteers and special event recycling tool kits. Contracting with non-profit organizations allows us to support more temporary events. Our partners will be loaned recycling containers, signs and banners. High school and university student volunteers will gain community service credits. Staff will annually recognize temporary event recycling volunteers and the best Temporary Event recycling events. Staff will mail and/or email recycling took kits and telephone temporary event organizers. A modest stipend will encourage temporary event orgamzers to comply with the temporary events recycling ordinance rules. Page 4 =...~_..~ I - fI ~""""".,..., <,.~ ..:_ 'n -'" 16 C12 Criteria 2: TARGETS (1 page) (do not delete the instructions on this page) (10 Points) Demonstrate innovative processes to collect and recycle or reduce these targeted materials/sectors: Construction and Demolition Materials, Commercial/Institutional Sectors, Hurricane Debris, Pay-As-You-Throw and Waste Tires. Note: if the proposed project also includes materials/sectors other than those targeted by this criteria, the project will receive less than the maximum 10 points allocated for the criteria. This program targets Commercial/Institutional Sectors including The Conservancy of Southwest Florida, Rookery Bay National Estuarine Research Reserve, The Naples Zoo, The Naples Botanical Gardens, County Fairgrounds, Government centers, sports fields, parks, hospitals and churches. Commercial operations include Country Clubs, hotels, neighborhood garage sales and festivals, business temporary events and used goods stores like GoodwilL Many community service clubs have facilities hosting temporary events including the Veterans of Foreign Wars, Eagles, Lion's Club, American Legion and ethnic social clubs. I Educational Recycling Poster I Page 5 I ---.",,""^" " III~I~. "'I'<l -91. ... .flll .,,,",,--,. --,,~-.. - -- 16 C12 4 Criteria 3: BENEFITS/ Cost-Effectiveness (1 page) (do not delete the instructions on this page) (25 points) Demonstrate the potential economic, environmental, and cost-effectiveness of the program's approach. Note: applicant may adjust space used to address each sub-criterion. Sub-criteria 1 - Environmental Benefits (5 points). . Methodology Increasing recycling through education, outreach, supplies, equipment and volunteers will reduce the amount of material that goes into the landfill. We will reduce littering by increasing the number of recycling containers. Recycling at temporary events will educate and motivate more people to recycle more at work, school, vacations and other events. . Toxicity V olunteers, vendors, staff, neighborhood garage sales homeowners and used goods resale stores like Goodwill will be trained how to properly recycle and properly dispose of hazardous materials at our recycling center. Dumping cooking oil into public drains will be discouraged if waste oil collection is provided and required at temporary events. This education will motivate more people to put Fat, Oil and Grease (FOG) into their garbage at home rather than down the drain. Staff will encourage temporary events to require reusable collector's items cups, aluminum cans and ban Styrofoam cups. Sub-criteria 2 - Economic Benefits (5 Points). Many temporary events and temporary event venues can reduce their waste disposal costs by implementing a recycling plan. Creating recycling habits in employees, vendors and customers benefits the community. Reducing contamination in recycling collection will make recyclable material more valuable to end factory recycled material processors. Diverting recyclable materials will save valuable landfill airspace. Sub-criteria 3 - Cost-Effectiveness (15 Points). Our program partners with parks, schools, and venue operators to train their existing maintenance staff and preposition recycling containers and recycling materials. Contracting with nonprofit organizations to recruit volunteers and deliver recycling materials to temporary events expands the number of temporary events we can support and limits SWMD's overtime and compensatory time. In fiscal year 2007 Collier's commercial sector generated 177,037 out of 268,192 tons of landfill waste (66%). Malcolm Pimie, Environmental Engineers advised us to use $64 a ton tipping fees as the contingency disposal cost when we must transport our mixed waste out of county. A 3% decrease in mixed waste results in 5,311 fewer tons sent to the landfill saving $339,911. This program's outreach program means Materials Recovery Facilities, (MRF) will have more recyclables generated with less contamination. Less contamination means quicker MRF processing time with fewer equipment shut downs and injuries. The total grant cost is $343,070. Staff estimates this program will pay for itself in one to two years. Page 6 rrT -- - ;"'-"-,, ~..~ 16 C12;; Criteria 4: SUST AINABILITY: (l page) (do not delete instructions on this page) (25 points) Demonstrate the sustainability of the proposed program. Businesses, temporary event organizers and volunteers will receive recognition letters and the best recycling temporary events by category will receive a plaque from our elected officials. Temporary event categories include golf/tennis tournaments, art shows, sport events, church festivals, neighborhood garage sales, festivals, family reunions and charitable events. Two annual outreach campaigns will train seasonal park, hotel and Country Club employees about recycling and hazardous material disposal. Staff will collect emails, addresses and cell phone numbers from vendors and temporary event organizers and their potential successors to email and/or mail recycling tool kits including model waste and recycling haulers contracts and procedures. Temporary events and venues will be legally required to recycle under Collier's proposed update of our 2004 mandatory commercial recycling ordinance. Our Recycling Coordinators, with assistance from local nonprofit organizations, will provide waste reduction and recycling audits to help venues and temporary event organizers determine how much they can save by recycling. Commercial haulers and self-haulers must submit their recycling and landfill invoices or disposal tickets within 30 days after the temporary event to the County. The EPA's special events tool kit will track the effectiveness of individual temporary event recycling. Money saved by businesses and temporary event coordinators by recycling will encourage them to offer prizes for employees and volunteers who are recycling monitors. The Mediterra gated community rewards employees BBQ lunches and Moorings Park assisted living community rewards employee gift cards with money earned by recycling metal and paper. Volunteers Monitoring Recycling Bins Prism Corporation receiving recycling award from Collier Board of Commissioners Page 7 --- .. ,,~... ,,____c_"._."<>~,_,,"__....."..._."'"' Ill' ....._.w '''''-,-_....''',,~_.'~"~~. c_.,_~_ ,..'_n"~'._"..>>_..... 16 C12"1 Criteria 5: TRANSFERABILITY (1 page) (do not delete the instructions on this page) (10 Points) Demonstrate transferability of technology and processes and specify how the project will promote transferability. Note: applicant may adjust space used to address each sub-criterion. Sub-criteria 1 - Transferability of technology and processes (5 points). Staff budgeted time and money to hold workshops about lessons learned at Solid Waste Association of North America and other recycling conventions. Lessons learned PowerPoint, reports and supporting documents will be placed on tool kit disk. Many vendors of temporary events travel around the state to similar events and will take their recycling training and habits with them. Many hotel special event venues, like golf courses and country clubs are part of corporate chains. Venue managers and employees will take their recycling training and habits with them when they change locations. Sub-criteria 2 - How project will promote transferability (5 points). This program budgets funds to write the quarterly and annual reports, lessons learned, supporting documents and a PowerPoint that will be mailed to Florida's County Solid Waste Departments and interested municipalities. This outreach includes presentations at future Solid Waste (SW ANA) and Recycling conferences. Other communities and Temporary events organizers will be encouraged to begin a waste reduction and recycling program after they learn about recycling success stories. Businesses will be increasingly pressured to recycle as they get direct feedback about their waste generation. SWMD is encouraging cities to adopt and enforce mandatory temporary event recycling ordinances. More consumers are targeting their spending to recycling friendly events and companies. Collier's web site can feature the small and medium special events that emphasize recycling. Temporary event waste and recycling rates will show which temporary events have good recycling results. I Recycling Workshop I Recycling Exhibit Table at Temporary Events Page 8 '~h" - , 11 __ I"'I~ , ~""" -. "<',,~~-- .,,~ _~_M~,."" ~ ~.',.- -- 16 C12 Criteria 6: LOCAL SUPPORT (l page) (do not delete the instructions on this page) (lO Points) Demonstrate local support for the proposed project in commitment of cash or in-kind matching funds. Please provide the name, address and phone number of ALL contributors. (Points will be allocated for only those contributors located within the jurisdiction of the applicant.) . 00 points 0% up to and including 1 % of total project cost . 01 points Greater than 1 % up to and including 10% of total project cost . 02 points Greater than 10% up to and including 20% of total project cost . 03 points Greater than 20% up to and including 30% of total project cost . 04 points Greater than 30% up to and including 40% of total project cost . 05 points Greater than 40% up to and including 50% of total project cost . 06 points Greater than 50% up to and including 60% of total project cost . 07 points Greater than 60% up to and including 70% of total project cost . 08 points Greater than 70% up to and including 80% of total project cost . 09 points Greater than 80% up to and including 90% of total project cost . 10 points Greater than 90% up to and including 100% of total project cost Collier County in-kind match: $ 153,120 Total Project cost: $343,070 Total Innovation grant request: $189,950 $153,120/343,070= 45% qualifies for five points. Collier County Government 3301 E. Tamiami Trail, Naples, FL 34112 239-252-2508 www.colliergov.net/ Cher Compton, Executive Director Keep Collier Beautiful 7550 Mission Hills Dr. #11, Naples, FL 34119 Phone: (239) 580-8319 Fax: (239) 348-1408 http://www.keepcollierbeautiful.com/ Ii ttemot!Q),earthl i nk. net (See attachment A) Page 9 - , ~,..-,"--".~.._"..,.- e_' . 16 C12 BUDGET (1 page using Budget Table Template) (do not delete the instructions on this page) Describe the project's budget allocated by task and budget categories per the Budget Table Template available from DEP's Innovative Grants web site in Microsoft Excel digital format (www.deo.state.fl. us/waste/cate!!ories/recvclin!!loa!!es/In novativeGrants2007 -08.htm ). See Attached State DEP budget templates. Page 10 I 'l . '__1'. ~""~,..",,. 16 el2 I ~~ WI it U UHf IiI !II;I if If i!UI I I f! Ii I ~! o! ~i i ~ I ~ 5 ! Ii ~I j ~ il ~ J ~ ~ ~ ~JJ. i. 11 ~ t II J ~ i i . ~ ~ ~ ~ i! i I ~ -= 3 ~ ~ ~ Ii ~ i 1 0 i J l i Ii! 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