Backup Documents 07/28/2009 Item #16A 3
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLJ} 6. A 3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only !fk!: the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or infOImation needed. If the document is already complete with the
exce tion ofthe Chairman's si nature, draw a line throu h routin lines #1 throu h #4, com lete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s) Office Initials Date
(List in routin order)
3.
4.
5. Sue Filson, Executive Manager Board of County Commissioners
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BeC approval. Nonnally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chaimlan's signature are to be delivered to the Bee office only after the BCe has acted to approve the
item.
Name of Primary Staff Phone Number
Contact ,.:+
Agenda Date Item was Agenda Item Number . ~
A roved b the BCC i t,-<' il .-
...
Type of Document ol1-( Number of Original
Attached ~......~"~,,. '""'\.,' I C'l-~ Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is Yes N/A (Not
a ro ri ate , (Initial) A licable)
1. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attomey. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attomey's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC )(\1
Chairman and Clerk to the Board and ossibly State Officials.) \/,
2. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other arties exee t the BCC Chairman and the Clerk to the Board ../
3. The Chairman's signature line date has been entered as the date ofBCC approval of the \(\
document or the final ne otiated contract date whichever is a licable. '..J-. ..1
4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's '( I
si nature and initials are re uired.
5. In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Sue Filson in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6. The document was approved by the BCC on (enter date) and all changes N/ A is not
made during the meeting have been incorporat d in the attached document. The an option for
Coun Attorne 's Office has reviewed the changes, if applicable. line 6.
I: Forms! County Forms! BCC Fonns! Original Documents Routing Slip WWS Original 903.04, Revised 1.26.05, Revised 2.24.05
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16A3 ~
MEMORANDUM
Date: July 30,2009
To: John Houldsworth, Senior Engineer
Engineering Services Department
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: Resolution 2009-170
Resolution 2009-171
Resolution 2009-172
Attached for your records is a copy of the document referenced
above (Agenda Items #16A2, #16A3 and #16AI4) adopted by the
Board of County Commissioners on Tuesday, July 28, 2009.
If you should have any questions, please feel free to contact me
at 252-8411.
Thank you.
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16A3
RESOLUTION NO. 09-~
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY,
FLORIDA AUTHORIZING FINAL
ACCEPTANCE OF CERTAIN ROADWAY AND
DRAINAGE IMPROVEMENTS IN VALENCIA
GOLF AND COUNTRY CLUB - PHASE lA,
ACCORDING TO THE PLAT THEREOF
RECORDED IN PLAT BOOK 42, PAGES 36
THROUGH 41; RELEASE OF THE
MAINTENANCE SECURITY; AND
ACCEPTANCE OF THE MAINTENANCE
RESPONSIBILITY FOR THE ROADWAY AND
DRAINAGE IMPROVEMENTS THAT ARE NOT
REQUIRED TO BE MAINTAINED BY THE
VALENCIA GOLF AND COUNTRY CLUB
HOMEOWNERS' ASSOCIATION
WHEREAS, the Board of County Commissioners of Collier County, Florida, on
November 16, 2004, approved the plat of Valencia Golf and Country Club - Phase lA
for recording; and
WHEREAS, the Developer has constructed and maintained the roadway and
drainage improvements in accordance with the approved plans and specifications as
required by the Land Development Code (Collier County Ordinance No. 04-41, as
amended); and
WHEREAS, the Developer is requesting final acceptance of the roadway and
drainage improvements and release of his maintenance security; and
WHEREAS, the Engineering and Environmental Services Department of the
Community Development and Environmental Services Division has inspected the
roadway and drainage improvements, and is recommending acceptance of said facilities.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that final acceptance is hereby
granted for those roadway and drainage improvements in Valencia Golf and Country
Club - Phase lA, pursuant to the plat thereof recorded in Plat Book 42, pages 36 through
41, and the Clerk is hereby authorized to release the maintenance security.
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1'''3
BE IT FURTHER RESOLVED AND ORDERED that the County accept the
future maintenance and other attendant costs for those roadway and drainage
improvements that are not required to be maintained by the Valencia Golf and Country
Club Homeowners' Association.
This Resolution adopted after motion, second and majority vote favoring same,
this at.#! day of :ru /( ,2009.
DAT12:~ ;1-:{?:iJIq;il BOARD OF COUNTY COMMISSIONERS
ATI:EST:.' ,....., COLLIER COffTY, FLORIDA
OWl T E. 'BROCK CLERK
" - . .... ; 4: d
~tc
By: ~ :.l.~
test .1,')Do~ tiU , DONNA FIALA, CHAIRMAN
?'!1~~~: ~', .
Approved as to form and legal
sufficiency:
~7L.J~
Steven T. Williams
Assistant Collier County Attorney
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