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Backup Documents 09/15/2009 Item #16I 161 BOARD OF COUNTY COMMISSIONERS MISCELLANEOUS CORRESPONDENCE September 15, 2009 1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS DIRECTED: A. Minutes: 1) Animal Services Advisory Board: Minutes of May 19,2009. 2) Bayshore Beautification MSTU Advisory Committee: Agenda of March 12,2008; May 14,2008; November 12,2008; December 10, 2008; January 14,2009, March 11,2009. Minutes of January 9,2008; March 12,2008; September 10, 2008; October 15, 2008 joint workshop w/CRA; November 12,2008; December 10, 2008; February 11,2009. 3) Collier County Citizens Corps: Agenda of June 17, 2009. Minutes of June 17,2009. 4) Collier County Code Enforcement Board: Minutes of May 28, 2009. 5) Development Services Advisory Committee: Minutes of June 3, 2009. 6) Forest Lakes Roadway and Drainage Advisory Committee: Agenda of May 14,2008; December 10, 2008; January 14, 2009; April 8, 2009; May 27,2009; July 8, 2009. Minutes of November 12, 2008; December 10, 2008; March 11, 2009; April 8, 2009; May 13,2009; May 27,2009. 7) Immokalee Beautification Advisory Committee: Agenda of February 25, 2009; March 25, 2009; April 22, 2009; May 20, 2009. Minutes of January 28,2009; February 25,2009; March 25, 2009; April 22, 2009. 8) Immokalee Enterprise Zone Development Agency: Agenda of June 17, 2009. Minutes of May 20, 2009. -- T -....-. '.'.^,,-,~ ,_.....,.." --,.."'.. _r -.-...,..--,.....,- "Ii t,6/ ~'1 9) Immokalee Local Redevelopment Advisory Board: Agenda of June 17, 2009. Minutes of May 20, 2009. 10) Immokalee Master Plan and Visioning Committee: Agenda of June 2, 2009 joint w/CRA; June 17, 2009 joint w/CRA; June 17,2009 joint w/CRA (with changes). Minutes of May 20, 2009 joint w/CRA; June 2, 2009 joint w/CRA. 11) Isles of Capri Fire Control District Advisory Committee: Minutes of June 4,2009. 12) Land Acquisition Advisory Committee: Agenda of July 20,2009. Minutes of June 8, 2009. 13) Parks and Recreation Advisory Board: Minutes of June 18,2009. 14) Pelican Bay Services Division Board: Agenda of J ul y 13, 2009. Minutes of June 11,2009. a) Budget Committee: Agenda of April 27, 2009. Minutes of April 27, 2009; May 11,2009. b) Safety Committee: Minutes of May 15,2009. 15) Radio Road Beautification Advisory Committee: Agenda of October 21,2008; December 8, 2008; January 20, 2009; April 21, 2009; May 19,2009; June 16,2009; July 21, 2009. Minutes of September 16, 2008; November 18, 2008; December 8, 2008; March 17,2009; April 7, 2009; April 21, 2009; May 19,2009; June 19,2009. 16) Tourist Development Council: Minutes of January 28,2008; June 23, 2008; October 27,2008; November 24, 2008. -.,.".-,-..-.<" .,-,~- --_.._..._.",~,------,~-"--"._~.,....-...,+ ,,,-,'._- l6J '", 17) Vanderbilt Beach Beautification MSTU Advisory Committee: Agenda of January 8, 2009; October 15, 2009. Minutes of December 4,2008; June 4,2009. B. Other: 1) Code Enforcement Special Magistrate: Minutes of June 19,2009. 2) Fire Service Steering Committee: Minutes of April 23, 2009. 3) Golden Gate Community Center Selection Committee: Minutes from the Interview Process for Supervisor of April 17, 2008. --,-,--,,~--'--'._~._~~.~'-~'-'-'~' ,,.,...,..,.'. ,_. ,- .,.,~~'.."....,< ""--"-,,, .~,,"~..,.,_.,--,_...,--_. ~-~,"-'.'~ REC;E\\/ED Fiala 16/1Al v: Halas JUN 3 n 2009 Henning 19,2009 'c~ ,v-.~r~ \.( \'" ',~;: '1'~~" \'~;"(r-rnls~-.;o~\(~r ;', Coyle Coletta . MINUTES OF THE MEETING OF COLLIER COUNTY DOMESTIC ANIMAL SERVICES ADVISORY COMMITTEE Naples, Florida, May 19,2009 LET IT BE REMEMBERED, that the Collier County Domestic Animal Services Advisory Committee in and for the County of Collier, having conducted business herein, met on this date at 6:30 PM in REGULAR SESSION at Domestic Animal Services Training Room, Davis Blvd., East Naples, Florida with the following members present: CHAIRMAN: Michele Antonia Marcia Breithaupt Dr. Ruth Eisele Sergeant David Estes (excused) Tom Kepp, Jr. Sabina Musci Jim Rich ALSO PRESENT: Amanda Townsend, Director, DAS Geri Lynn Waterbury, Operations Coordinator Hailey Alonso, Administrative Assistant ,~,:; CJrres: I 'Jolc_99II 51 () 3' Item.: \ to .!-L '0A, -<<-"_.,,,,,.,.~,.,.,..,. II. . If' '*'__.,,""_._.e'_.....AM.._'".....~_. 'T .. ~. M...._..__ 16/ 1 Al May 19, 2009 I. Call to Order Chairman Michele Antonia called the meeting to order at 6:30 P. M. II. Roll Call Roll call was taken and a quorum established. The Agenda Packet, Minutes and Monthly Stats were projected on a screenfor the benefit of the citizen attendees as well as DAS Advisory Board Members. III. Approval of Agenda Sabina Musci moved to approve the agenda. Second by Marcia Breithaupt. Carried unanimously, 6-0. IV. Approval of Minutes: April 21, 2009 Jim Rich moved to approve the Minutes of April 21, 2009, as presented. Second by Dr. Ruth Eisele. Carried unanimously, 6-0. V. Old Business A. Director's Report Amanda Townsend reported on the court case recently won by DAS against the owner of 3 dogs, one of which was ill and neglected. The owner received ten days jail time, a $500 fine plus court costs and 6 month's probation. She explained the trial activity and cited this case as an example of the success of enforcement of the Animal Cruelty Law and a reminder to others that prosecution can happen. Hailey Alonso, Administrative Assistant, requested networking of the DASAB in obtaining sponsors and vendors for the next Howl-A-Day Jubilee in the fall. She provided a 4-page pre-event packet to all Members consisting of an Information Letter to Business Owners from the DAS Director, a Vendor Fact Sheet, Booth reservations Form and a Sponsor Form. Amanda Townsend addressed the upcoming Budget process in which 2 separate Budgets were prepared by request (millage neutral budget and tax neutral budget) and were reviewed by the Productivity Committee. The next review will be with the County Manager. It will then be ready for the BCC hearings on 29th & 30th of June. She will present it to DASAB at the next meeting. Due to the complexity of the Budget documents, Amanda offered to set up a one-on-one meeting with each Advisory Board Member who would like one, beginning on June 2,2009, to discuss and answer any questions prior to next month's meeting in order to facilitate a smoother run meeting. The effects of 3% and 25% cuts were discussed briefly. Geri Lynn Waterbury, Operations Coordinator explained the license 2 __~_c~_..- _41! - - - """ w ... "He~_."~' .... 16/ 1 A 1 May 19,2009 tracking program. Reminder cards (400) were sent out with an average of 5 to 6 percent return to date and increasing daily. Amanda Townsend noted the projection for this data base program is to provide means to: . Update data monthly . Remove duplications and out-of-date licenses . Send out renewals . Implement contact with Veterinarians to keep input up to date . Allow Veterinarians to automatically enter license information on line; data can be uploaded directly into the data base . Allow reconciliations of the finances involved to be automated. Dr. Ruth Eisele recommended the data base be programmed to allow a reminder notice to be sent out 3 weeks before license renewals and shots are due. B. Departmental Statistics Review of the monthly statistics were projected on the screen and discussed. . Decrease in Intake, euthanasia and shelter visitors; adoptions up a bit . Revenue -decrease in spay and neuter fund . Trust Fund- research done on amount spent on each animal & outcome . Volunteer program - running well . Medical cases - Placing the burden on users of services C. Update on Florida Legislation Amanda Townsend reported that every animal related Bill has died in Legislation. VI. New Business A. Land Development Code Regulations Regarding Animals Amanda Townsend explained the reason for this issue on the Agenda was due to comments received expressing: . displeasure with the 3-dog limit . concern with zoning problems for dog breeder looking to purchase home After consulting the Director of Zoning the following was provided: . The Land Development Code (LDC) allows3 dogs in residentially zoned lands and 2 dogs in commercially zoned lands - more than that number is called kenneling. . Kenneling is a permitted use in agriculturally zoned land of 20 acres or more. Less than 20 acres requires a Conditional Use Permit. . Kenneling is not allowed in any residential zoned lands, no matter how large the parcel. The following questions arose regarding oddities in the LDC: . Estates zoning can have 2 horses per acre and 25 fowl but only 3 dogs? . Who would need 25 fowl unless for fighting? 3 "".",."",,--,,", ,-,~_.~'"~- . .'. ~.^ "~~'"''''---'' 'I! _ ~ ---..--- I!:fi 6? 1 A '/ h J 1 J~ ~,.J May 19,2009 . No hogs, pigs (except pot-bellied pig) allowed? . Look to land use related to animals . Enforcement issues; department branches should be allowed to support one another Tom Kepp noted breeders can have up to 6 dogs for 6 months only Amanda Townsend stated Code Enforce not OAS is charged with enforcing the LOC. She requested, and was given the Board's direction, to: 1. See ifDASAB wanted to pursue the topic 2. Thoroughly research every place in LOC that animals are mentioned and what the stipulations are. 3. Invite an LDC Representative to July's meeting 4. Pursue amendments to LDC where needed (about a 9 month process) Discussion followed on . Number of animals . Rules and the means needed for enforcement . Choices required by the community . Reward good animal owners without giving bad owners free reign . Need for public dialogue B. Summer Schedule Discussion of eliminating the August meeting, unless something important arises, will be made at July's meeting. VII. Public Comment - NONE VIII. Advisory Board Member Comments Dr. Ruth Eisele asked about changing the detinition of the Lemon Law to cover backyard breeders. There is no recourse for sick animals sold, at this time. Amanda Townsend responded that the Animal Control Law locally can be stronger than the State's. She will check to see if that applies to the Lemon Law. She will also check if local infractions can be take to court or was it a civil issue. Tom Kepp noted the Breeder Association has no enforcement power. The following requested agenda items were discussed: . Regulating Breeders Criteria . Lemon Law . Zoning issues regarding numbers After a lengthy discussion it was decided focus would be in the following order: 1. The Lemon Law on July's agenda. (The Budget will take up most of June's Agenda). 2. The LDC Zoning issues 3. Regulating Breeders & Breeder Criteria 4 -.,.-.-.---.,...... "' ',' ~..'- . ~,,_,,_~"~_",N''''-'--' __ ,-..-._-"..,-"."....,,,.,,._.. ,.,..___..,.;._,~,,_.""'_.l<...,..,~_... .~~__ ,-' -...__m""_'_~~"_"""_."'" _ 161 Al May 19,2009 Tom Kepp also stressed the DASAB needs to work on what things can be done to cut the euthanasia rate - this being his main concern. Michele Antonia inquired if the ten-dollar drop-off fee was a hindrance in lmmokalee and if sponsors could pay for the owner if they could not afford it. Amanda Townsend responded that lmmokalee has drop boxes, thus avoiding the drop- off fee. She will check with the lmmokalee shelter Director if a problem exists with paying the fee. She also mentioned a donation to DAS of about 20 new dog beds. Jim Rich asked ifmany Spay and Neuter impounds are not picked up because of the fee. Amanda Townsend responded "No, it is not an issue" Sabina Musci commented on the nice array of dogs now in the shelter available for adoption. There being no further business for the good of the County, the meeting was adjourned by the order ofthe Chair at 7:46 P.M. The next meeting o/the DAS Advisory Board is scheduled/or June16, 2009 Collier County Domestic Animal Services These minutes were approved by the Board/Committee on {~/I 6/0 f/ as presented, or as amended I I I 5 ,- ~ I"V'_N....~.".,>-......,..._'-" ~--'- ,,''''--~-'''.'''-''-'''~ -~,--~-...._._,."..,-,._- Bavfll.or. BMMllle.101t AU.1 M. 16~A'2 Advisory Committee 2885 Horseshoe Drive South 'J Naples FL 34104 -----....- March 12, 2008 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes - January 9, 2008 v. Landscape Maintenance Report - Ground Zero VI. Transportation Services Report A. Budget - Caroline Soto B. Project manager's Report - Tessie Sillery I. FDOT LAP Grant Project: fountainllights 2. Crosswalks '-' 3. Effluent Water Project 4. FPL Utility Pole work Causing Breakage C. Update South Bayshore Project VII. Old Business A. Future Projects 2008 B. CRA Update Report VIII. New Business IX. Public Comments x. Adjournment Till' /lext meetillg is ,1Ial' /4. 200"': a{ 4:00 PM .Yaples Botanical Gardells 4820 Bill',\llOre Drh'/! \'apfl.'\. rr 34! /2 ~ :Cpie5 to: , ~ ~_.--,~_..," ,._^....,"'..--,----~--- Bay.,. """"lIutllo,. M.S.7.1e. 16// 1 A 2 Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 '--- May 14, 2008 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes - March 12, 2008 v. Landscape Maintenance Report - Ground Zero VI. Transportation Services Report A. Budget - Caroline Soto B. Project manager's Report - Tessie Sillery 1. FDOT LAP Grant Project: FountainILights 2. Crosswalks - 3. Efiluent Water Project 4. FPL Utility Pole work Causing Breakage C. Update South Bayshore Project VII. Old Business A. Future Projects 2008 B. CRA Update Report VIII. New Business IX. Public Comments x. Adjournment Tltl.' I1I.'X/ meeting is Jli~J' 9, 2008 at 4:(J() P.l! Sliple\ Botal1ical (illrdem 4820 Bays/IOn: Drh'c Yaples, fI 34 J /2 '- -~~_._--- . ~,~~_"c_""_., "_""_~_~_'__"'__ ~,-- , .f . Bays/aO'1I 8MItI1lleAfloll M.S.7.1e.. 1 t:" .~ .: ' if' c:I". ".l . Advisory Committee "'- ~ 2885 Horseshoe Drive South Naples FL 34104 November 12, 2008 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes - September 10, 2008 V. Landscape Maintenance Report - Ground Zero VI. Transportation Services Report A. Budget - Caroline Soto B. Project manager's Report - Tessie Sillery 1. FOOT LAP Grant Project: Fountain/Lights 2. Crosswalks 3. FPL Utility Pole work Causing Breakage C. Update South Bayshore Project VII. Old Business A. Future Projects 2008 B. CRA Update Report VIII. New Business IX. Public Comments X. Adjournment The next meeting is January14, 2009 at 4:00 PM Naples Botanical Gardens 4820 Bayshore Drive Naples, FL 34112 _._~---~ _.......,- ~ ".__._._e_""..=.,w."...,........"._,_"" .....- Bay.,. BMMI/JeAllolt AU.7 Jc. 16/ 1A2 Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 December 10,2008 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes - November 12,2008 V. Landscape Maintenance Report - Ground Zero VI. Transportation Services Report A. Budget - Caroline Soto B. Project manager's Report - Tessie Sillery 1. FDOT LAP Grant Project: Fountain/Lights C. Update South Bayshore Project VII. Old Business A. CRA Update Report B. Bayshore Cultural Arts District Bridge Working Group VIII. New Business A. Sculpture Funding B. Project Ideas IX. Public Comments X. Adjournment The next meeting is January 14,2009 at 4:00 PM Naples Botanical Gardens 4820 Bayshore Drive Naples, FL 34112 ,~ -.._ ~ 1I"1"l1"T'"'P-'- ~.. ~~__,,,,^,,~,__,_,,_,"_,",,,,_,,,,__,,,,,,,,,,,,~".,,,,,""'m,"'''-'.."'_,._.O'"..""._,__..._...._~__"'........,'.. ...... ..~,'- 161 ~'~ 1 A') Bay.,. BMM'I'eal'oll M.S.7.1e. Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 January 14,2009 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes - December 10,2008 V. Landscape Maintenance Report - Ground Zero VI. Transportation Services Report A. Budget - Caroline Soto B. Project Manager's Report 1. FDOT LAP Grant Project: Fountain/Lights C. Update South Bayshore Project VII. Old Business A. CRA Update Report B. Bayshore Bridge Platforms VIII. New Business A. Intersection of Thomasson and Bayshore B. Pagoda relocation IX. Public Comments X. Adjournment The next meeting is March 11,2009 at 4:00 PM eRA Building 4069 Bayshore Drive Naples, FL 34112 'Ill .-.-' --"..-.-..-. _.,-, . 161 1 I ;1 ~ALL ba~shore beautification M.5.T.U. "IS - .<....-1. ~n.nC\ ~--- .0,,_, _..'..-. Advisory Committee ." , . .... Juyle _.~ -= 2885 Horseshoe Drive South Naples FL 34104 Coletta - March 11,2009 RECEfVr"""\ i.__ AGENDA JUL 2 I 2DG9 I. Call Meeting to Order Board of County Commissioners II. Attendance III. Approval of Agenda IV. Approval of Minutes - February 11,2009 V. Landscape Maintenance Report - Ground Zero VI. Transportation Services Report A. Budget - Caroline Soto B. Project Manager's Report C. Update South Bayshore Project VII. Old Business A. Millage Rate B. Seasonal Banners VIII. New Business A. Boorman Study Report / Staff Recommendations IX. Public Comments X. Adjournment The next meeting is April 8, 2009 at 4:00 PM eRA Building 4069 Bayshore Drive Naples, FL 34112 Misc. Corres: Date: ltem#: -" ,,,,,,,,,,,,,,,".,,,~ .._-~ .." ....,...--.r -"--,~~- lJaysAor.lJMIeI1peallolt M..s.7 Jc. 1(J I, tA2 Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 January 9, 2008 Minutes I. The meeting was called to order by Bill Neal at 4:13 PM. II. Attendance Members: Bill Neal, Tom Finn, Maurice Gutierrez (Absent), Conrad Willkomm (Excused), Victor Brittain County: Tessie Sillery - MSTU Project Coordinator, Caroline Soto - Budget Analyst, Diane Flagg-Director Alternative Transportation Others: Aaron Gross - Ground Zero Landscape, Darlene Lafferty - Mancan, Dwight Oakley, Maria Jost, Sammy Aleman III. Approval of Agenda Add: V. Sammy Aleman Thomas Finn moved to approve the Agenda as amended. Second by Victor Brittain. Motion carried unanimously 3-0. IV. Approval of Minutes - December 12, 2007 Victor Brittain moved to approve the minutes of December 12, 2007. Second by Thomas Finn. Motion carried unanimously 3-0. V. Landscape Maintenance Report - Ground Zero Aaron Gross reported: ~ Pruned Hedge at McCabe's ~ Applied Ixora supplemental fertilizing ~ Reduced watering 2 days per week effective after January 15,2008 ~ South Bayshore mowing has commenced Aaron Gross inquired on Committee choice for the flag exchange. It was agreed the Committee choice was Beetles & Butterflies Discussions ensued concerning the pole lighting. Thomas Finn noted a count of 50 poles. Stated he spoke with David Jackson / CRA & it was unofficially agreed that the CRA would install 1 ............-".,,_.,. ._..-".,."-_._....~-.,, _._"',...~..o_._.____,_____..,..,-.~.-.'~.,._..-.,_.._'-'--'",..- _0- 161 lA2 :-^f lighting and once complete the selection would be made for the most effective locations. Discussions ensued & it was noted the Committee approved installation of 25 lights. Discussions ensued referencing the Effiuent Conversion. It was reconfirmed there are no watering restrictions on reuse. Sammy Aleman reviewed his accomplishments within the plaza. Noting the installation of landscaping, signs, asphalt, & painting of the plaza. Discussions ensued & it was agreed that the MSTU would remove the Buttonwoods & plant sod. Sammy Aleman would plant Foxtails on his property. Victor Brittain moved to allow Sammy Aleman to plant his trees on his property. The MSTU will remove the Buttonwoods & authorize Aaron Gross to fill the holes & plant sod. Second by Thomas Finn. Motion carried unanimously 3-0. The Committee thanked Sammy Aleman for the great job. VI. Transportation Servi~es Report A. Budget Report Caroline Soto distributed and reviewed. (See atta~hed) . Available Improvements General $1,628,154.47 . Available Operating Expense $193,930.61 . Bonness invoice $146,591.49 for crosswalks has been entered into system - awaiting Purchasing approval B. Project Manager's Report -Tessie Sillery distributed and reviewed. (See attached) 1. FDOT LAP Grant Project - None 2. De~orative road signs - None 3. Crosswalks - Discussed Pg. 3 paragraph 3 4. Emuent Water Conversion Project - Previously discussed V. 5. FPL Utility Pole Work Causing Breakage - None C. Update South Bayshore Project Tessie Sillery requested Committee review of Applicants for 2 vacanCIes. It was noted Bill Neal & Maurice Gutierrez reapplied. Victor Brittain introduced Mr. Oakley. He questioned the possibility of expanding the number of Committee Members. Discussions ensued & it was determined that requesting a revision to the Ordinance to increase the 5 Member Committee to 7 Members could be submitted. 2 ",....... ~, 161 lA2 Victor Brittain moved to accept the 2 renewing candidates applications & request the Board of County Commissioners to increase from a 5 (Member) to a 7 Member Committee. Without a second the motion was withdrawn Discussions continued. Victor Brittain moved to accept the 2 renewing candidates applications & request the Board of County Commissioners to increase from a 5 (Member) to a 7 Member Committee. Second by Thomas Finn. Motion carried unanimously 3-0. Tessie Sillery reported the following: .:. Crosswalks - 2 additional Crosswalk quotes were required before issuance of the PO .:. Effluent Project - a change order was submitted in the amount of $1515 from Scott Windham for Construction Site Inspection Services It was noted the original proposal from Scott Windham was in excess of $6000 and under review. It was determined that the $1515 change order for Construction Site Inspection Services was not part of the original scope. Thomas Finn moved to approve the quote (for Scott Windham in the amount of $1515.) Second by VICtor Brittain. Motion carried unanimously 3-0. Tessie Sillery submitted a change order from Hannula in the amount of $4,774.00 for pump filters. Discussions ensued referencing the original quote that did not include the pump filter. It was stated that Scott Windham neglected to include the components in the design & it was determined that the pump filter is a required component. Diane Flagg stated the above $1515 quote could be absorbed by the designer as Errors & Omissions. Victor Brittain moved to pay $4,774.00 (to Hannula.) Second by Thomas Finn. Motion carried unanimously 3-0. VII. Old Business A. Future Projects 2008 - None B. Roadway Sign age Changes - Complete C. CRA Committee Member - None 3 .."..--. _r - " - 161 1A2 D. Discuss Post Hit near Trailer Park - Complete E. Accident on Bayshore by Moorhead Manor - Complete F. Sammy Aleman Donation of Foxtails - Previously discussed V. VIII. New Business - None IX. Public Comments - None X. There being no further business for the good of the County, the meeting adjourned at 5:37 PM. Bayshore MSTU Advisory Committee dL;~ BiU Neal, airman These minutes ap~oved by the Committee on J-I,~,()g , as presented / or amended The next meetin~ is March 12,2008 at 4:00 p.m. Naples Botanical Gardens 4820 Bayshore Drive Naples, FL 34112 4 --,--_._------ _._"~_"_,,,..,~'"~,,'_",'.N..._'___.,......,'''''_"'..~'' """0" ">._..,_.,^_,_""",."'".....,,,""_M..._".~ _._-".~-~._-^_..,- 16 II lA2 Thomas Finn moved to approve the quote (for Scott Windham in the ~~ amount ofS1515.) Second by VICtor Brittain. Motion carried unanimously 3-0. Tessie Sillery submitted a change order from Hannula in the amount of $4,774.00 for pump filters. Victor BrittIlin moved to pay U, 774.00 (to Hannula.) Second by Thomas Finn. Motion carried unanimously 3-0. ~ , . ~_."""~.-. ~~.........."'_. """.,_"1. II 11'_ , .~" ",.>. ,-. ^ ,.".,.,,-- - v lJAys/co'tlBMMllIe.'olt .AU.7 Jt 16 r 1 A 2 Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 March 12, 2008 Minutes I. The meeting was called to order by Bill Neal at 4:04 PM. II. Attendance Members: Bill Neal, Tom Finn, Maurice Gutierrez, Conrad Willkomm, Victor Brittain County: Tessie Sillery - MSTU Project Coordinator, Caroline Soto _ Budget Analyst Others: Aaron Gross - Ground Zero Landscape, Darlene Lafferty - Mancan, David Jackson - CRA III. Approval of Agenda Add: VI A 1. Budget Approval FY09 VIl C. Newsletter Discussion VIII A. Fire Department Letter VIII B. Proper Name for MSTU Victor Brittain moved to approve the Agenda as amended. Second by Thomas Finn. Motion ca"ied unanimously 5-0. IV. Approval of Minutes - January 9, 2008 Thomas Finn moved to approve the minutes of January 9, 2008. Second by Conrad Willkomm. Motion ca"ied unanimously 5-0. V. Landscape Maintenance Report - Ground Zero Aaron Gross reported: ~ Fertilization of Shrubs and Turf complete ~ Confirmed Irrigation System is running properly Y Sable Pruning complete y Buttonwood was removed at the Daycare Plaza Aaron Gross suggested Landscape repair along Bayshore now that Construction is complete. Estimated cost $3,500. 1 -.... . -- '11"__17 .". --.... - .. ""...-~'--"""."---"'- ..~t""w". ^~-~-- 16( lA2 Maurice Gutierrez moved to approve the necessary Funds to do those corrections (Landscape repairs.) Second by Conrad Willkomm. Motion carried unanimously 5-0. David Jackson reviewed letters from the Fire Department Chief and the Deputy Chief requesting that Hedges be trimmed to clear the Line of Sight for the Fire Departments SUV. (See attached) Thomas Finn moved to approve the trimming of the hedge by the Fire House as per David Jackson's memo. Second by Maurice Gutierrez,. Motion carried unanimously 5-0. David Jackson, CRA reported issues for the Access Bridge at Sugden Park. He stated one option is to install a sidewalk in the ROWand locate the Access Bridge at the end of Jeepers. Conrad WiUkomm suggested coordination for the sidewalks to work with future Landscaping as a large percentage of the cost is for the sidewalks. Bill Neal reminded the Committee of the "meandering" Walkway that they had envisioned for access to Sugden Park. He recommended to move forward with the current location. Maurice Gutierrez noted there is an Existing Easement that could be utilized. David Jackson suggested a designee from the Committee conduct a walkthrough of the area with the CRA and Parks and Recreation. Bill Neal volunteered. BiU Neal suggested incorporating a section for the MSTU in the CRA Newsletter starting with the April issue. (See attached) Thomas Finn volunteered to work with David Jackson for the Newsletter. David Jackson reviewed the Draft Scope of Work for the South Bayshore Project. He requested approval of the 50/50 agreement between the CRA and the MSTU for the Initial Scope of Work in the amount of $55,943.64 (off County Contract #04750.) Conrad Willkomm moved to split cost with CRA not to exceed $30,000. Second by Maurice Gutierrez,. Motion carried unanimously 5-0. Tessie Sillery announced the MSTU title is recorded as "Bayshore Avalon" in the Ordinance. She questioned Committee preference for the MSTU title in the Ordinance. Maurice Gutierrez moved to change the MSTU (name) from Bayshore Avalon to reflect Bayshore (Beautifreation.) Second by Conrad Willkomm. Motion carried unanimously 5-0. 2 ~~,~_. 4'"' J . . _0"""'"""'-- _.........,.,,' ..,~"..,. -- 16/ 1~2 VI. Transportation Services Report A. Budget Report Caroline Soto distributed and reviewed. (See attached) . Available Improvements General $1,635,690.82 . Improvements General Actual Expenditures $152,262.00 (includes crosswalks) AI. Approval FY09 Budget - Tessie SiIlery distributed and reviewed. (See attached) Discussions ensued and no changes were requested for the FY09 Budget. Maurice Gutierrez moved to accept the (FY09) Budget as recommended by the (Budget) Department. Second by Conrad Wilkkomm. Motion carried unanimously 5-0. B. Project Manager's Report -Tessie SiIlery distributed and reviewed. (See attached) 1. FDOT LAP Grant Project - None 2. Crosswalks - Tessie Sillery reviewed the Brick color (Salmon) and Logo diameter (6 ft.) for the Crosswalks 3. Emuent Water Conversion Project - None 4. FPL Utility Pole Work Causing Breakage - None C. Update South Bayshore Project - None VII. Old Business A. Future Projects 2008 - None B. CRA Update - Previously discussed V. C. Newsletter Discussion - Previously discussed V. VIII. New Business A. Fire Department Letter - Previously discussed V. B. Proper Name for MSTU - Previously discussed V. IX. Public Comments There is a CRA and Bayshore MSTU Public Meeting being held immediately following adjournment. X. There being no further business for the good of the County, the meeting adjourned at 5:15 PM. 3 -~.,~~,;'''-- . '-",---""",,-"'''''- "'.'~<"'-"._._-,~ - ~ --- 16/ f Bayshore MSTU Advisory Committee lAc L~ Bill Neal, Ch irman These minutes approved by the Committee on S ~'ll1~ 0'6 , as presented X or amended t_ .- The next meeting is May 14,2008 at 4:00 p.m. Naples Botanical Gardens 4820 Bayshore Drive Naples, FL 34112 4 ~ ._~-~-~-;-- 1l'I1J'~_~_"n'_."~ ~~'_. ~--~-..<" -~--"'-'~-" -- 16 1/ 1'}tZE1Vr:D v 2 I 2CD9J 8amu of Counly Comm' Bay.,.8MM1IIe.'oII AU.1"'" 'SSIonet8 Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 fiala {)F~ . Halas . I 1M ~-- Henning -r / March 12, 2008 Coyle \,/" Colella ~ Summary of Minutes and Motions III. Approval of Agenda Add: VI. A 1. Budget Approval FY09 VII. C. Newsletter Discussion VIII. A. Fire Department Letter VIII B. Proper Name for MSTU Victor Brittain moved to approve the Agenda as amended. Second by Thomas Finn. Motion carried unanimously 5-0. IV. Approval of Minutes - January 9, 2008 Thomas Finn moved to approve the minutes of January 9, 2008. Second by Conrad Willkomm. Motion carried unanimously 5-0. V. Landscape Maintenance Report - Ground Zero Aaron Gross suggested Landscape repair along Bayshore now that Construction is complete. Estimated cost $3,500. Maurice Gutierrez moved to approve the necessary Funds to do those corrections (Landscape repairs.) Second by Conrad Willkomm. Motion carried unanimously 5-0. David Jackson reviewed letters from the Fire Department Chief and the Deputy Chief requesting that the Hedges be trimmed to clear the Line of Sight for the Fire Departments SUV. Thomas Finn moved to approve the trimming of the hedge by the Fire House as per David Jackson's memo. Second by Maurice Gutierrez. Motion carried unanimously 5-0. David Jackson reviewed the Draft Scope of Work for the SoltlJi:.~.bre Project. He requested approval of the 50/50 agreement betwii~e CRA and the MSTU for the Initial Scope of Work in the amount 0 ,943.64 -,,---, (off County Contract #04750.) ten, ;:.: ,--~-~ -.'-"~-"._~"",,-........-._,.." ....., ,.... . --"~" '''----~ . -~~- .-,_..... ,....~"_.._~....-~-- ..,.... --- _. 16~ 1 A f~' ,~Ii L"~ Conrad Willkomm moved to split cost with CRA not to exceed $30,000.00. Second by Maurice Gutierrez. Motion carried unanimously 5-0. Tessie Sillery announced the MSTU title is recorded as "Bayshore Avalon" in the Ordinance. She questioned Committee preference for the MSTU title in the Ordinance. Discussions ensued. Maurice Gutierrez moved to change the MSTU from Bayshore Avalon to reflect Bayshore (BeautiflCation.) Second by Conrad Willkomm. Motion carried unanimously 5-0. VI. Transportation Services Report A.I Budget Approval- FY09 Budget was distributed and reviewed. (See attached) Maurice Gutierrez moved to accept the (FY09) Budget as recommended by the (Budget) Department Second by Conrad Wilkkomm. Motion carried unanimously 5-0. ,--- . ~ "l" .. j'''''''''''''' _"... __u_~._..u,._"..._.",.,,~,",",_.._,,_.,.,_ -- v 16'J ; BaysAotll BMMllle.lolt AU.7.1e. A2 ."l~ Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 September 10,2008 Minutes I. Call to Order The meeting was called to order by Maurice Gutierrez at 4:07 PM. II. Attendance Members: Bill Neal (Excused), Tom Finn (Excused), Maurice Gutierrez, Conrad Willkomm, Victor Brittain, Dwight Oakley, Victoria Nicklos County: Tessie Sillery - MSTU Project Coordinator, Caroline Soto- Budget Analyst, Darryl Richard - Project Manager Others: Aaron Gross - Ground Zero Landscape, Darlene Lafferty - Mancan, Jean Jourdan - CRA III. Approval of Agenda Add: VIII A. Location for November Meeting VII C. Side Streets Conrad Willkomm moved to approve the Agenda as amended. Second by Victoria Nicklos. Motion carried unanimously 4-0. IV. Approval of Minutes - July 9, 2008 Conrad Willkomm moved to approve the Minutes of July 9, 2008. Second by Dwight Oakley. Motion carried unanimously 4-0. V. Landscape Maintenance Report - Ground Zero Aaron Gross reported: ~ Shrub and Tree Fertilization - Complete ~ Damaged Trees and Plants - Replaced ~ Repaired the following Irrigation items (along the Blvd.) i. 2 Valves 11. 2 laterals iii. 2 Lines ~ Mulching - in progress ~ 6 Flags damaged by Tropical Storm Fay - Repaired ~ Replacement of 1 Mahogany Tree from Vehicle damage is required 1 ..^'^..._~-- . '!' ",",,___,"m"y -,.~"."..~-~,.;,.-",~"~-, '" . Il. 161 fA? Maurice Gutierrez conveyed the following Streets with line of sight issues (Discussed at the CRA meeting) and requested an evaluation: . Coco Ave. . Sabal Ct. . Bayview Dr. . Riverview Dr. . Lunar St. . VanBuren Ave. (West side) . Linda Dr. VI. Transportation Services Report A. Budget Report Caroline Soto distributed and reviewed. (See attached) . Available Operating Expense $164,567.78 . Ad Valorem Tax $37,435.77 (Uncollected) B. Project Manager's Report -Tessie Sillery distributed and reviewed. (See attached) 1. FDOT LAP Grant Project - None 2. Crosswalks - Tessie Sillery distributed and reviewed the Crosswalk Plans and Sign upgrades that will be implemented by Traffic Operations due to State Law changes: (See attached) * Changes to current Signage * Installation of additional Signage * Installation of a Stop Bar Discussions ensued and it was stated that Traffic Operations would be responsible for upgraded Signage and Stop Bar installation. Maurice Gutierrez questioned if statistic are available concerning accidents on Marco Island which utilizes in-ground yellow flashers. Darryl Richard replied he will request pertinent Data from Traffic Operations. The Committee was in agreement that safety is the first priority. Subsequently aesthetics are a factor and the Committee perceives the recommended Signage as extreme. Victor Brittain arrived 4:45 pm Discussions continued and Conrad Willkomm questioned if the Crosswalk Project could be "grandfathered in" as the Project was underway prior to State Law changes (effective July 2008.) Maurice Gutierrez questioned if the State Law changes are "County mandated." He noted that installation of the in-ground yellow flashers is a non cost item to the County and would benefit Pedestrian safety. Tessie Sillery reiterated that the County is moving forward with installation of the Signage and Stop Bar. 2 ~.,",.----- - n. ,. , -..."-..",, _~".. '"e~.'_'," "-''"~~ __"_O~""_"""~""'_"''''''_~''-_;__''' -- 16/ .., n', I " (B-18) FDOT LAP Grant Project- Darryl Richard reported the ;;:J;:'>4' following . Project is delayed with a mid December 2008 completion date . Requested an extension for FDOT Funding (end of February) . Fountains - Proposal (28082-R1) and Drawings were distributed and reviewed Discussions ensued concerning the Fountain Drawings. The Committee was in agreement that Bayshore is a Cultural District and the following suggestions were made: * Utilize Artist Displays (on a rotational basis) * Appointment of a liaison to work with the Artist Groups (Bayshore Cultural Arts and United Arts Council) * Work as a Joint venture with the CRA * Conduct ajoint Workshop with the CRA (mid October) 3. FPL Utility Pole Work Causing Breakage - Invoices were submitted C. Update South Bayshore Project - A Proposal and Work Order in the amount of $54,970 for the Bayshore Dr. (South) Corridor Design Concept was distributed and reviewed. Jean Jourdan, CRA stated that the CRA has approved a 50/50 shared Funding with the Bayshore Beautification MSTU. (See attached) Conrad Willkomm moved to approve the total bid of $54,970 with an understanding that the CRA will reimburse 50%. Second by Dwight Oakley. Motion carried unanimously 5-0. Darryl Richard distributed and reviewed a Map of the proposed Lighting locations. (See attached) He stated the Lights (79) will be installed on various Roadways, noted the existing poles can be utilized. VII. Old Business A. Future Projects 2008 - None B. CRA Update - Maurice Gutierrez reported the following relevant issues to the Bayshore Beautification MSTU: 1. Acquisition of additional Properties by the CRA ii. Opportunity to purchase multiple adjoining Lots iii. Future installation of crosswalks on Shadowlawn Dr. C. Side Streets - Conrad Willkomm reported there is a planned meeting with David Jackson, CRA and the County to address drainage issues. Subsequently he will meet with David Jackson to discuss options for Side Streets. The suggestion was made to begin with 3 Streets located on the water as drainage is already in place. VIII. New Business 3 , --.--- 1.. lr....llI~ IV ..1 1M ,,'.--. .-"".-.....--.-.-. "'-'"""',- "" 1 t., ,J 1 At _h \.:1 ~ A. Location for November Meeting - The suggestion was made to conduct the November 12, 2008 and future meetings at the CRA facility. It was agreed that the November 12,2008 meeting will be held at the CRA facility. IX. Public Comments - None X. There being no further business for the good of the County, the meeting adjourned at 5:50 p.m. Bayshore MSTU Advisory Committee '~~k~ Cbairman These minutes approved by the Committee on l-t" I;}- oQ , as presented 0 or amended The next meetin~ is November 12,2008 at 4:00 p.m. eRA Buildin~ 4069 Bayshore Drive Naples, FL 34112 4 ., -"...-~.._...,,-- ~"_H""O__"'"~"""_""'__.", I 16 I 1PAt8:rv~~ / . JUL 2 1 ')00 L lJaysAOItllJMIJllIe.'oII M..s.7 A ~~ Advisory Committee Fiala .~ 2885 Horseshoe Drive South Halas /e,'~_ Naples FL 34104 Henning_ _ / Coyle v--- Coletta -.,Ie ~ September 10, 2008 Summary of Minutes and Motions III. Approval of Agenda Add: VIII A. Location for November Meeting VIl C. Side Streets Conrad Willkomm moved to approve the Agenda as amended. Second by Victoria Nicklos. Motion carried unanimously 4-0. IV. Approval of Minutes - July 9, 2008 Conrad Willkomm moved to approve the Minutes 0/ July 9, 2008. Second by Dwight Oakley. Motion carried unanimously 4-0. VI. Transportation Services Report B. 2. Crosswalks - Tessie Sillery distributed and reviewed the Crosswalk Plans and Sign upgrades that will be implemented by Traffic Operations due to State Law changes: (See attached) Discussions ensued and it was stated that Traffic Operations would be responsible for upgraded Signage and Stop Bar installation. The Committee was in agreement that safety is the first priority. Subsequently aesthetics are a factor and the Committee perceives the recommended Signage as extreme. C. Update South Bayshore Project - A Proposal and Work Order in the amount of $54,970 for the Bayshore Dr. (South) Corridor Design Concept was distributed and reviewed. Jean Jourdan, CRA stated that the CRA has approved a 50/50 shared Funding with the Bayshore Beautification MSTlJ. (See attached) Conrad Willkomm moved to approve the total bid 0/ $54,970 with an understanding that the CRA will reimburse 50%. Second by Dwight Oakley. Motion carried unanimously 5-0. Misc,~orres: VIII. New Business A. Location for November Meeting - It was agreed thaPfttle NovpmhPT 12, 2008 meeting will be held at the CRA facility. terr. f .,_.__~c...--.__,.,___ , <, ".) "._~~ . _",,_,e',.."-.' .,. ,...~,-""."-~""_.~-"._..~,- ..,'-'---.'""" Page 1 of 1 sillery _t 16 i A 2 From: Carvedston@aol.com Sent: Tuesday, September 09,20083:40 PM To: sillery_t Subject: Bayshore Bridge Renovation Fountain Project Attachments: Proposal #28082-R 1-P1,jpg; Proposal #28082-R1-P2.jpg Tessie, Attached is our proposal for the Bayshore Dr, bridge wall fountains. Please note: The cost for natural stone versus a concrete/precast material is a wash and the only difference in the potable water use versus the re-use water would be in the maintenance costs (maybe). We have noted all of this on our proposal. Please contact me or Andrew if you have any questions. . Best regards, ,.;-.,; , Jenna Zuver, Projects Admin. Architectural Accents of Naples, Inc. 5701 Houchin St., Ste. #2 Naples, FL 34109 Ph: (239) 594-7090 Fax: (239)594-7091 www.architecturalaccentswebsite,com Psssst...Have you heard the news? There'$_aneW fa$hi{)n blQ~plLJs tbeJatesU<::!lIJrenO$anct baju;Jyl~s_a! $tyleLisLcQill. 9/10/2008 ,...-".-,-.--. . --_.'-~"~-"--" '-^"."'-~,_.. 1'61 lA2 'Ar chi tee t u r a I '1 C C e n t s ~cNOPleS, H A N 0 C A R V E 0 N A T U R A L S TON E Proposal #28082-Rl Revised 9/9/2008 Collier County September 9,2008 Attn: Tessie Sillery, Operations Coordinator Ph: 252-5840 E-mail: TessieSillery@colliergov.net Re: Bayshore Drive Bridge Fountains The following is our proposal to furnish and protessionally install the following fountain concept in one of our natural cantera stones or precast material for the two locations on the bridge. Each fountain to include the following: Wall Fountain- 8' maximum half-round natural cantera stone basin in our standard "S" curve profile with a reinforced concrete block wall wrapped with natural stone and a mosaic tile (color TBD) design to bring in existing elements at location. The reinlbrced wall to include a cantera stone scupper and walllxlwl that flow into the basin. Wall height will be no more than 5' high. (per Concept #3 dated 7/29/08 from Architectural Accents of Naples, Ene.) CommerciallnstaDation will include: Engineered drawings for approval and permitting, permitting, plumbing from fountain to equipment location which would be below grade in a custom made 42" x 42" x 24" deep fiberglass equipment vault with sump pump and lockable lid, forming and pouring a secondary slab over the existing slab to cover any piping, assembly of stone and any necessary repairs. waterprooting interior of basin, pebble finish (color TBD), waterline tile (color TBD), pump, filter, autotiU, timer, wind control sensor with automatic shutotT for high winds, and lighting package consisting of three (3) 75W low voltage underwater lights, an underwater j-box, transl~)rml..'f and timer. The total for stone., any applicable taxes, labor and materials is: $33,650.00 each. Please Note: There is no cost difference for precast versus natural cantera stone or any cost difference for potable water versus re-use water. Continued on Page 2 Showroom · 5701 Houchin Street · Suite 2 · Naples, FL 34109-1901 P,Q. Box 11198 · Naples, FL 34101-1198 · (239) 594-7090 · (239) 594-7091 Fax Email: Carvedston@aolcom · www.architecturalaccentswebsite.com . CPC 1456598 -_._,--- "~"~"_"T___""'" _~.__",,' lll"_ - --....."'-" , 16 I t 1A2 Page 2- Proposal #28082-Rl September 9, 2008 NOT included in this proposal: . Final electrical hook-up of pumps, timers, lights, transformers and wind sensor by others. . Final water hook-up with backflow preventer and shut-off valves by others. .:. NOTE: Effluent water has never been recommended for use in fountains due to the higher content of nutrients in the water, making maintenance more of an issue; however, we instal1ed a natural stone wall fountain at the entrance to the North County Water Treatment Facility off of Goodlette-Frank Rd. which uses effiuent water. We do not have any information as to the maintenance of that fountain. . Paving bricks on the upper level of the fountain area to be removed and ifneed to be returned to Collier County, removal will be by others as well as any reinstallation of bricks around the fountain basin. ..... '..~, '~ . Equipment vault location to be marked and staked by others. Terms and Conditions: . 50% deposit with order, balance upon completion. . This proposal may be withdrawn by us if deposit is not received within 60 days. . All agreements are contingent upon strikes, accidents or delays beyond our control. . Color variation is an inherent quality of natural stone. . All material is guaranteed to be as specified and work to be performed in a workmanlike manner and in accordance to plans and specifications provided. Please contact me or Jenna Zuver at 594-7090 if you have any questions. Proposal submitted by: Proposal accepted by: Archit ra Accents of Naples, Inc. Collier County Sign Date -...-- Print Showroom · 5701 Houchin Street · Suite 2 · Naples, FL 34109-1901 P.O. Box 11198 · Naples. FL 34101-1198 · (239) 594-7090 · (239) 594-7091 Fax Email: Carvedston@aol.com · www.architecturalaccentswebsite.com · CPC 1456598 "'~"_".~.."",-'-'.,._..- -_ "<r'TY' ~,,~~,",,^ .ec.'<_<', __''''~''''''''''__''''_'''_'_ - -- Lv - - ,.. . \. ,?~Gfe hf) 51V L-, ~~~~ '{)ro\ecX, t :1'1\ Au:eJes 'Po\e \ocJ OtiS- CO'<\st;n, fobs) .".o~"..... .""~...- ^^'.'.' , . . I>' ~.m~'''''; . '--"'''__,._' .. III '_"'" ~ ,','. . '"~'4"'.'" - 16~J42 --1-. - ~ I -...-- 01 -~ 0-- ~tEYffrlON €>CALE kll::. I~I ~ ~ . " .. . . . . 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Ot N ~ n ;~ ~ ~~~;~ ~~ ~~ ~~ ~ i ~~ ~~~~~~~~~~~~~~~~~ ~~.~8~- ~o ~~9~~~~~99~9~~9~~~~~9~~~~~ ~~ ~~~~8~~NggNg~g8~~g~~gg~g~~ .. co a. c.> UI :;' ." -< o ~ ~'-'-. --.-..,- "-"'-".-""'- .--,-,'"-.~'." ---....~ 16 '1 A ~ RECEIVED vi ~-J JUL 2 7 2009 Board of County Commissioners BaysAol.lJMM11leal10It M.S.7 Jt. Advisory Committee Fiala 2885 Horseshoe Drive South Halas Naples FL 34104 Henning Coyle Coletta Odober 15, 2008 Minutes of the Joint Workshop with the CRA I. Call to Order The meeting was called to order by Maurice Gutierrez at 4:05 PM. II. Attendance Members: Bill Neal (Excused), Tom Finn (Excused), Maurice Gutierrez, Conrad Willkomm, Victor Brittain, Dwight Oakley, Victoria Nicklos County: Tessie Sillery - MSTU Project Coordinator, Darryl Richard- Project Manager Others: Darlene Lafferty - Mancan, Jean Jourdan, Shirley Garcia, Jill Barry, and Lindsey Thomas - CRA III. New Business A. Cultural Art Ideas for the two Platforms on the Bayshore Bridge Maurice Gutierrez cited the focus of the Workshop was to discuss the potential for Water Features. He reviewed the following: * The Project is funded by State Grant monies * Photos of the Platform(s) were distributed (See attached) i. Platforms are approximately 9 X 9 ft. ii. Water is accessible The floor was opened for discussion. It was noted that Bayshore was a Cultural Arts District. The following suggestions were made: ~ Use of Sculptural Art i. Safeguarding the Sculptures ii. Contest for Artists - Median displays on a rotational basis iii. Art Donations as permanent structures iv. Conduct the Project in Phases - commencing with the Bridge entrance ~ Entertainment Festival- Make use ofCRA acquired land for Fund raising events Mise, Corres: The discussion continued on utilizing Sculptural Artlate: -~".' '-~'--""__r__"..~..__,~_,..." ter, j:' 1 _"....__,_.."~'~_"".M~.~"......._".,." -, ..... ',,,_,,~,.,"~,.._,.~,,.. ,__,."_""",~"""""".,,,_,,_,,,,'''''''''_'",''''''_''''''''''-_''''__'-_''__~''"",,,,,,__",~~,,,,,,~"_""'_<'."~~~'h_'_'''__''''''__ - 16/ l1A2 'If v. Advertise - Put out a Call to Artist (Local and International) by means of- 1. Art News 2. Art Calendar 3. Sculpture Magazine 4. Gallery owners vi. Theme - Non restrictive vii. Art Display placement based on Contest ranking - Bridge Entrance 1 st place ~ MSTU will provide infrastructure for water and lighting ~ Appointment of a Working Group comprised of 1 representative - 1. MSTU- Victoria Nicklos 11. Cultural Arts - Irene Lichtefeld lll. CRA - Karen Beatty IV. Public - Sondra Quinn The recommendation was made to develop a Project Scope and Budget. The Working Group was in agreement to meet at 5 :00 P.M. or October 29, 2008. IV. Public Comments - None V. There being no further business for the good of the County, the meeting adjourned at 5:15 p.m. Bayshore MSTU Advisory Committee ~ 1\4 . GJJ::-:!!:'li..:;__-Chairtffln These minutes approved by the Committee on f I .- t d-/O,q , as presented X or amended The next meetin~ is January 14,2008 at 4:00 p.m. eRA Buildin~ 4069 Bayshore Drive Naples, FL 34112 2 ~ _',,,_~,".,,w'""",'_m~'._____".~'_~~'_"~~""'_'_""'_";'_ . Ii!. '11' ..---._,____.........,..".,,"'_^"_ -"'.-.- ~~-- .-.--.- 16/1 1A2 BaysAo,,, BMlJllleatloll M.s.7 Jl Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 November 12, 2008 Minutes I. Call to Order The meeting was called to order by Bill Neal at 4: 10 PM. II. Attendance Members: Bill Neal, Tom Finn, Maurice Gutierrez (Excused), Conrad Willkomm, Victor Brittain, Dwight Oakley, Victoria Nicklos County: Tessie Sillery - MSTU Project Coordinator, Caroline Soto - Budget Analyst, Darryl Richard - Project Manager Others: Darlene Lafferty - Mancan, Karen Beatty - CRA III. Approval of Agenda Add: VIII B. Request for Shrub Trimming V A. General Discussion Move: VI/I A. Bayshore Cultural Arts District Bridge Committee before V Landscape Maintenance Report Add: VI/I C. Signage Requests D. Meeting Location Thomas Finn moved to approve the agenda as amended. Second by Victor Brittain. Motion carried unanimously 5-0. IV. Approval of Minutes - October 15, 2008 Change: II Attendance - Michelle Arnold was present Victor Brittain moved to approve the minutes of October 15, 2008 as amended. Second by Thomas Finn. Motion carried unanimously 5-0. Approval of Minutes - September 10,2008 Victor Brittain moved to approve the minutes of September 10, 2008 as submitted. Second by Thomas Finn. Motion carried unanimously 5-0. 1 ;,.-". ",. '--""~'-"'-'" 16/ ;1 A2 "" Bavsbore Cultural Arts District Bride:e Committee A presentation was given by the Working Group on the following: (See attached) ~ Vision ~ Mission ~ Values ~ Objectives The following suggestions were made: 1. Select one piece of Art that was prominent ii. Emphasis on the placement ofthe Sculpture - The Light House was preferred iii. Preserve and Relocate the Light House iv. Suggested a Feature Item (See attached Photo) . Cost - $26,000 per Sculpture v. Purchasing Art in lieu of a "Call to Artists" Contest Bill Neal requested the item be added to the Agenda for the January 14,2009 meeting. Conrad Wilkkomm arrived 4:30 pm V. Landscape Maintenance Report - Ground Zero Bill Neal requested confirmation (from a prior meeting) on the Committees decision to forego installation of Seasonal Banners. A. General Discussion - Victoria Nicklos reported the following Maintenance items: >> Comer of Linda and Bayshore - dead Tree Limb (dangling and was noted as a safety issue) >> Bayshore Dr. - overhanging Trees being struck by Boats Darryl Richard would review with Ground Zero >> Jeepers -12 -15 ft. deep Pot Hole This was noted as a County item >> Large junction box and low hanging Electrical Wires - suggested installation of a Hedge and Bench for aesthetics Darryl Richard would review >> Lunar - Lamp Post is continuously burning Darryl Richard would review with the Lighting Contractor >> New Moon - Pot Holes This was noted as a County item >> The Roads entering onto Bayshore - Hedges are not pruned properly and it was perceived as a Safety issue Ground Zero would be advised >> Overflowing trash receptacles The recommendation was made to contact the County for Pot Hole repairs. VI. Transportation Services Report 2 ~'"""_.._-'~~--', 16/ lA2 'If A. Budget Report Caroline 80to distributed and reviewed. (See attached) . Available Operating Expense $245,518.36 . Available Improvements General $2,430,930.00 Bill Neal questioned the dollar amount of unallocated monies that were available for Projects. Discussions ensued and it was determined that the available unallocated monies were $2,430,930.00 plus Reserves. It was stated that the FY08 carry forward was $2,044,200.00 and the anticipated Interest Accrual was $10,000 (Line Item 3.) Discussions ensued concerning future Project requests by the Committee and the creation of a Master Plan. It was determined that the Bayshore South Study was essential for development of a Master Plan. It was noted that ABB was preparing the preliminary review of the Project and Analysis. It was announced that ABB was conducting a Workshop at the CRA Office on December 4, 2008. The proposal was made to conduct MSTU Monthly meetings. It was determined that a Bayshore South Study would be completed April 11, 2009. Darryl Richard distributed the ABB NTP. (See attached) Victor Brittain moved for approval to convert back to once a month meetings until such time it becomes mute. Second by Dwight Oakley. Motion carried unanimously 6-0. It was approved to conduct the December 10, 2008 meeting at the CRA Building. Victoria Nicklos conveyed that the Bayshore Cultural Arts District Bridge Committee was waiting for direction from the MSTU Committee. It was suggested that the Bayshore Cultural Arts District Bridge Committee pursue other Funding mechanisms. Dwight Oakley moved to suggest that the Bayshore Cultural Arts District Bridge Committee pursue public/private partnership funding for the projects that are under study. Second by Victor Brittain. Motion carried unanimously 6-0. B. Project Manager's Report ~ Tessie SilIery 1. FDOT LAP Grant Project - Completion of the Bridge Enhancement (Lights and Landscaping) is scheduled for Final Inspection 1-30-09. 3 - ~ .'," .'--^'.~ -,-;....~'"..._. 16 :! 1 A2 Victoria Nicklos moved to approve the MSTU will match 50/50 private fundingforsculptur~ Without a second the motion will not be considered. Victoria Nicklos moved to approve the MSTU would match 50/50 private funding for sculpture up to the amount of $20,000. Without a second the motion will not be considered. Victoria Nicklos moved to approve the MSTU to match half of the private funds up to $20,000 for the main piece of sculpture at the beginning of Bayshore. Second by Victor Brittain. Discussions ensued and it was distinguished that public input was a prerequisite. The motion was amended to include "Subject to approval of the piece(s)" Motion carried 4 ye s - 2 no - Dwight Oakley and Bill Neal voting no. David Jackson announced that the Naples Botanical Gardens was requesting permission to salvage rare and exotic plants that may be damaged during the Bridge enhancement. Discussions ensued and it was agreed if plant removal was required that the rare and exotics would be donated to the Naples Botanical Gardens. Discussions continued concerning County Policy concerning the Contractor Demolition and Removal Policy. Thomas Finn moved to approve the Botanical Gardens in their best discretion remove whatever desirable plants that are there and use good judgment and at their own expense. Without a second the motion will not be considered. Thomas Finn moved to approve the Botanical Gardens in their best discretion remove whatever desirable Without a second the motion will not be considered. Thomas Finn moved to donate the exotic and rare plants to the Botanical Gardens. Second by Victor Brittain. The motion was amended to include "at the convenience of the Botanical Gardens to remove plants posthaste." Motion carried unanimously 6-0. 4 ..... ~-....-.. . ,,--, '" ~,.--,.~._"'"."- , 16 I' 1A ,., 2. Crosswalks - Tessie SiIlery - Complete 3. FPL Utility Pole Work Causing Breakage -None C. Update South Bayshore Project - Previously discussed under VII A. VII. Old Business A. Future Projects 2008 - None B. CRA Update - Maurice Gutierrez - None VIII. New Business A. Bayshore Working Group - Bayshore Cultural Arts District Bridge Committee - Previously discussed under IV. B. Request for Shrub Trimming - David Jackson reviewed a request that was submitted by Collier County Sheriff Department and Collier Code Enforcement concerning a lot South ofCRA Office. (See attachment) Dwight Oakley moved to proceed to answer David's question regarding the hedge on the 17 acres, to trim the hedge down in accordance (30 - 36 inches.) Second by Victor Brittain. Motion carried unanimously 6-0. C. Signage Request - Tessie SiIlery distributed and reviewed a request concerning inconsistency of stop signs (North and South) at the entrances of Moorhead Manor. It was determined that the South Stop Sign was not upgraded. (See attached) Conrad Wilkkomm moved to approve the installation of a South Stop Sign to maintain consistency on Bayshore. Second by Thomas Finn. Motion carried unanimously 6-0. Darryl Richard announced a similar request was made by Windstar for 2 Stops Signs and Street Signs. It was questioned and determined that the upgraded poles were not installed at Windstar. Conrad Wilkkomm moved to approve (the Sign Installation at Windstar Sign) to remain consistent. Second by Thomas Finn. Motion carried unanimously 6-0. Conrad Wilkkomm moved to add the Agenda Item - Project Ideas. Second Thomas Finn. Motion carried unanimously 6-0. D. Meeting location - Previously discussed VI A. IX. Public Comments - None x. There being no further business for the good of the County, the meeting adjourned at 6:09 p.m. 5 ,- =""',",,~.'- -~,._- '" ~"--'-" ...._.,,'~..- 16/ ....1 A , Bayshore MSTU Advisory Committee kB:{ Bill Neal, irman These minutes approved by the Committee on l~.IO~()g , as presented /( or amended The next meeting is January 14,2008 at 4:00 p.m. eRA Building 4069 Bayshore Drive Naples, FL 34112 6 ~-'<--"'~-"<""-"-'"'-"-''''''' ""'---..- "'-.....--... -. v 16/ lA2 RECEIVE "1 JUL 2 7 2009 Board of COunty C ' BAf/". BMMllleatlolt AU.7.1e. ommlSSionel Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 November 12, 2008 Summarv of Minutes and Motions III. Approval of Agenda Add: VIII B. Request for Shrub Trimming V. A. General Discussion Move: VIII A. Bayshore Cultural Arts District Bridge Committee before V. Landscape Maintenance Report Add: VIII C. Signage Requests D. Meeting Location Thomas Finn moved to approve the agenda as amended. Second by Victor Brittain. Motion carried unanimously 5-0. IV. Approval of Minutes - October 15, 2008 Change: II Attendance - Michelle Arnold was present Victor Brittain moved to approve the minutes of October 15, 2008 as amended. Second by Thomas Finn. Motion carried unanimously 5-0. Approval of Minutes - September 10,2008 Victor Brittain moved to approve the minutes of September 10, 2008 as submitted. Second by Thomas Finn. Motion carried unanimously 5-0. VI. Transportation Services Report A. Budget Report The proposal was made to conduct MSTU Monthly meetings. Victor Brittain moved for approval to convert back to once a month meetings until such time it becomes mute. Second by Dwight Oakley. Motion carried unanimously 6-0. It was suggested that the Bayshore Cultural Arts District Bridge Committee pursue other Funding mechanisms. Dwight Oakley moved to suggest that the Bayshor~fIk1MrtIlArts District Bridge Committee pursue public/private partnership funding for the projects that are under study. SecoSif."jL Victor Brittain. Motion carried unanimously 6-0. item # :.::p1cs to: ..,,--~ -.... ~,."._.~..~",..-. , .... --- 16/' lA2 B. Project Manager's Report -Tessie Sillery ~ 1. FOOT LAP Grant Project - Completion of the Bridge Enhancement (Lights and Landscaping) is scheduled for Final Inspection 1-30-09. Victoria Nicklos moved to approve the MSTU will match 50/50 private funding for sculpture. Without a second the motion will not be considered. Victoria Nicklos moved to approve the MSTU would match 50/50 private funding for sculpture up to the amount of $20,000. Without a second the motion will not be considered. Victoria Nicklos moved to approve the MSTU to match half of the private funds up to $20,000 for the main piece of sculpture at the beginning of Bayshore. Second by VICtor Brittain. Discussions ensued and it was distinguished that public input was a prerequisite. The motion was amended to include ('Subject to approval of the piece(s)" Motion carried 4 ye s - 2 no - Dwight Oakley and Bill Neal voting no. VII. Old Business Discussions ensued and it was agreed if plant removal was required that the rare and exotics would be donated to the Naples Botanical Gardens. Discussions continued concerning County Policy concerning the Contractor Demolition and Removal Policy. Thomas Finn moved to approve the Botanical Gardens in their best discretion remove whatever desirable plants that are there and use good judgment and at their own expense. Without a second the motion will not be considered. TholtUlS Finn moved to approve the Botanical Gardens in their best discretion remove whatever desirable Without a second the motion will not be considered. TholtUlS Finn moved to donate the exotic and rare plants to the Botanical Gardens. Second by Victor Brittain. .~,~- _.,. H....."".,__.... , -~,-.,," ......,,-,..._._'~.."..,--<- ~ ~ j t!' .. 1 A2 '" '..........;,,~ ..u The motion was amended to include "at the convenience of the Botanical Gardens to remove plants posthaste." Motion carried unanimously 6-0. "e.._____~'_. ... ,~....-- ........-. - ,".,,~,~ --~_..., 16/' 1 A.? 8aysAoltl 8t1M1illeatiolt M.s.' Jc.. -'-" Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 December 10, 2008 Minutes I. Call to Order The meeting was called to order by Bill Neal at 4:05 P.M. He welcomed Commissioner Donna Fiala II. Attendance Members: Bill Neal, Tom Finn, Maurice Gutierrez, Conrad Willkomm, Victor Brittain, Dwight Oakley, Victoria Nicklos County: Tessie Sillery - MSTU Project Coordinator, Caroline Soto - Budget Analyst, Commissioner Donna Fiala, Scott Teach - County Attorneys Office Others: Darlene Lafferty - Mancan, Aaron Gross - Ground Zero, David Jackson -eRA III. Approval of Agenda Add: VI B. 2. Bridge Update on Design Status VIII C. Overfly Joint arrangement with CRA VIII D. M~TU 4 year Report to the Commissioners Maurice Gutierrez moved to approve the agenda as amended. Second by Victor Brittain. Motion carried unanimously 7-0. IV. Approval of Minutes - November 12, 2008 Thomas Finn moved to approve the minutes of November 12, 2008 as submitted. Second by Maurice Gutierrez. Motion carried unanimously 7-0. V. Landscape Maintenance Report - Ground Zero Aaron Gross reported: >> Fertilization - Complete >> Punch List from 11-12-08 meeting - Complete (See attached) >> Irrigation Breaks - Repaired >> The Pruning was tight on the Bougainvillea and Plumbago due to narrow medians and line of sight issues VI. Transportation Services Report A. Budget Report Caroline Soto distributed and reviewed. (See attached) 1 '~-,,--" ~,'_.__.--~ ~ - "-'".'- ._~'.. 1'11I1 If 16/ 1A2 . Available Improvements General $2,430,930.00 . Remaining Open P.O. $221.411.11 B. Project Manager's Report -Tessie Sillery 1. FDOT LAP Grant Project - Discussed under V. C. 2. Bridge Update on Design Status - Discussed under V. C. C. Update South Bayshore Project - It was announced that a Public meeting was scheduled on January 17,2009 (CRA Building) for Public input on the Conceptual Design. A presentation would be given by ABB Bride:e Uodate - Bill Neal questioned the allocation of Grant Monies ($200,000.00) and the amount of dollars spent to date. Tessie Sillery reported: . Allocated for Design - $50,000.00 l. Paid $38072 -JRL Design . Allocated for Construction for Lighting and Landscaping -$150,000.00 I. Approved Electrical Bidfrom EB Simmonds $70,071.31 . FOOT Grant Monies were paid as reimbursement to the MSTU upon completion (by the Contractor or Consultant) Caroline Soto responded that the FOOT reimbursed $38,072 in July 2008. . Contractor was issued NTP in October 2008 to order the Light Poles l. 6 - 8 weeks for Delivery Bill Neal questioned the Landscaping Materials that were being installed. Tessie Sillery distributed and reviewed the following: (See attachments) ~ Bid #08-5027 Bayshore Dr. Bridge Lighting Landscape Installation - $70,071.31 approved July 9,2008 ~ Change Order No. 1 - l. $61,480.66 ii. Reduced $8,590.66 Victor Brittain referenced a Memorandum by County Staff - Adjustments to Planting Plan per Contract 08-4027 and perceived the Change Order amount was incorrect and a $16,000.00 deduction was in order. (See attached) The Committee expressed dissatisfaction with the modification to the Landscape Design and a lack of communication by Staff. MSTU 4 Year Reoort to the Commissioners- Bill Neal distributed and noted the following: (See attached) 0 Additional Board Comments - Proposed the transfer of administrative fimctions to the CRA Victor Brittain moved to approve the submission of the (MSTU 4 Year) Report as written. Second by Thomas Finn. Motion carried unanimously 7-0. Tessie Sillery submitted a Proposal in the amount of $2,782.00 for (3) signs (Moorhead and Windstar.) 2 , ._""~."-. - "!t_ 1,6 J lA2 Maurice Gutierrez moved to approve the 2 poles and stop signs and 1 pole with stop sign and street name (in the amount of $2,782.00.) Second by Conrad Wilkkomm. Motion carried unanimously 7-0. Maurice Gutierrez questioned the status on Street Lighting for side streets. Tessie Sillery reported that the A TM Department was waiting for an Estimate from FPL and would email the Estimate to the Committee. Discussions redeveloped concerning Change Order # 1. The Committee was in agreement to install the Plant Materials that were approved (Bid 08-5027.) Maurice Gutierrez moved to not accepting the Change Order and sticking with the original Plans. Second by Victoria Nicklos. Motion carried unanimously 7-0. VII. Old Business A. CRA Update Report - None B. Bayshore Cultural Arts District Bridge Working Group Discussions developed on the Bridge Platforms. The suggestion was made to remove the pads and install Landscaping. It was agreed to table the discussion until the January 14, 2009 meeting. Scott Teach addressed the subj ect of Subcommittees I Working Groups and noted the following: . Required 2 or more Committee Members . Under the Ordinance the Committee did not have the authority to appoint individuals who were not on the Advisory Board . A Public Notice must be issued . Minutes must be taken VIII. New Business A. Sculpture Funding - None B. Project Ideas - None C. Overfly Joint arrangement with CRA - David Jackson announced that an Engineering Topographic Aerial Study would be conducted for Storm Water issues. The CRA was asking for financial support of 1/3 of the cost ($31,000.) The MSTU benefits of the Aerial Photos were discussed: 0 Design work for Landscaping 0 Future sidewalks 0 Maintenance 0 Aid in future planning for Side Streets Thomas Finn moved to approve 1/3 cost of the Flyover not to exceed $10,000. Second by Maurice Gutierrez. Motion carried unanimously 7-0. D. MSTU 4 year Report to the Commissioners - Previously discussed VI. C. 3 ~~,." ~..__..." ---. .W""'""_ .,-."".,...",,,"'''''' ,..-".",~-~"',_..,~--- '11 Ii' I .,/ ,;' '",'. lA2 ' <~d-~ cf . '">ill IX. Public Comments - None X. There being no further business for the good of the County, the meeting adjourned at 6:05 p.m. Bayshore MSTU Advisory Committee bd~ Bill Neal, C airman These minutes approved by the Committee on t_1y.(jq , as presented ~__ or amended The next meeting is January 14,2009 at 4:00 p.m. eRA Building 4069 Bayshore Drive Naples, FL 34112 4 --,- -_."",_.~,",.~.- ~ '".M , - ,,,......,_.._,.,.,...---- , ... .... .... 8 t: II: W ... t= t! ... ... W ~ ~ t= ~ ~ N Sit N N N ~ ... .. ... .. .. ... .. ... ... ... 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'....."'.._,~.,....w~,."."....'w;.._,,,.~"""',..,, ,;,", ._....,.""""'.~.....',._..,,""'.~............ 16/ 1A2 -- Bayshore Public Arts Research Group Vision: Creating a Cultural Arts District icon at the Bayshore Drive entrance. Mission: Research and gather data for icon at entrance. Values: Regional Artist Quality Beauty Innovative Obiectives: 1. Review the proposed site for the main entrance. 2. Research any bridge/roadway restrictions (eg, height, width, weight, etc). 3. Research criteria for icon (including height, weight, width, message, vandalism deterrents, wind, water spillage). 4. Gather information about potential sculptures to present to MSTU. 5. Identify potential Selection Committee members (NAA. BCC, and UAC). -- -' "'.- Tv , -"--~."'-~'-'- -, 161 1 A2 ~ MAINTENANCE ITEMS FROM 11-12-08 MEETING - >> Comer of Linda and Bayshore - dead Tree Limb (dangling and was noted as a safety issue) ACTION TAKEN: Ground Zero (Aaron Gross) trimmed the branch. >> Bayshore Dr. - overhanging Trees being struck by Boats Darryl Richard would review with Ground Zero ACTION TAKEN: Ground Zero (Aaron Gross) trimmed the trees. >> Jeepers - 12 -15 ft. deep Pot Hole This was noted as a County item ACTION TAKEN: Road & Bridge performed inspection: per John V ortherms no pot hole was found; need additional information or specific address to investigate further. >> Large junction box and low hanging Electrical Wires - suggested installation of a Hedge and Bench for aesthetics ACTION TAKEN: Item found to be a 'water shut off valve' (non- MSTU irrigation); item forwarded to Utilities Operations Supervisor Javier Martinez for action. >> Lunar - Lamp Post is continuously burning Darryl Richard would review with the Lighting Contractor ACTION TAKEN: Item reported to be repaired by Southern Signal (James Coleman) >> New Moon - Pot Holes This was noted as a County item ACTION TAKEN: item forwarded to Road & Bridge for inspection. >> The Roads entering onto Bayshore - Hedges are not pruned properly and it was perceived as a Safety issue Ground Zero would be advised ACTION TAKEN: Standards for pruning per University of Florida Horticultural Extension Office. Collier County Staff Horticulturalist Bob Peterson has meet with Aaron Gross on instructions for proper pruning. >> Overflowing trash receptacles ACTION TAKEN: MSTU Maintenance Contractor: Ground Zero (Aaron Gross) removed all trash at Non-CAT Bus Stops. CAT Maintenance personnel removed all trash at CAT Bus Stops. Continuous service calls requested from both parties regarding trash pick-up on an on-going basis. -- ,---->>,,,",. "'---'-- ---,..,.....-,.,,~_...._- _..__.._,~--_.._""'...- RECEIVED y/ - 161 1 Aa!~",~~~~ 8AvsAolII BMMllJc.'OIt AU.7.14- Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 December 08, 2008 Summary of Minutes and Motions III. Approval of Agenda Add: VI B. 2. Bridge Update on Design Status VIII C. Overfly Joint arrangement with CRA VIII D. MSTU 4 year Report to the Commissioners Maurice Gutierrez moved to approve the agenda as amended. Second by Victor Brittain. Motion carried unanimously 7-0. IV. Approval of Minutes - November 12, 2008 Thomas Finn moved to approve the minutes 0/ November 12, 2008 as submitted. Second by Maurice Gutierrez. Motion carried unanimously 7-0. V. Transportation Services Report C. Update South Bayshore Project MSTU 4 Year ReDort to the Commissioners- Bill Neal distributed and noted the following: (See attached) 0 Additional Board Comments - Proposed the transfer of administrative functions to the eRA Victor Brittain moved to approve the submission 0/ the (MSTU 4 Year) Report as written. Second by Thomas Finn. Motion carried unanimously 7-0. Tessie SilIery submitted a Proposal in the amount of $2,782.00 for (3) signs (Moorhead and Windstar.) Maurice Gutierrez moved to approve the 2 poles and stop signs and 1 pole with stop sign and street name (in the amount 0/ $2,782.00.) Second by Conrad Wilkkomm. Motion carried unanimously 7-0. Maurice Gutierrez questioned the status on Street Lighting for side streets. Misc. Corres: Tessie SilIery reported that the A TM Department was waiting for an Estimate from FPL and would email the Estimate to illel~:eHlIfti<<ee. item #: to' .." _~N'_" _ ".~'~"~~".~""~'''''.'''''____''''''~ _..._._-'~~--'~' -- - .~ ? 1 ~.. ') .W lA2 ' . ) Discussions redeveloped concerning Change Order # 1. The Committee was in agreement to install the Plant Materials that were approved (Bid 08-5027.) Maurice Gutie"ez moved to not accepting the Change Order and sticking with the original Plans. Second by Victoria Nicklos. Motion ca"ied unanimously 7-0. VIII. New Business 1. Overfly Joint arrangement with eRA - David Jackson announced that an Engineering Topographic Aerial Study would be conducted for Storm Water issues. The CRA was asking for financial support of 1/3 of the cost ($31,000.) Thomas Finn moved to approve 1/3 cost of the Flyover not to exceed $10,000. Second by Maurice Gutie"ez,. Motion ca"ied unanimously 7-0. ~.~_._-"'- ...., ..... ._~." 1lI' v -_._- f . / 1" , lA2 .. ,0 I Bay.,. BMMllletJIloII M.s.' Jc.. Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 February 11, 2009 Minutes I. Call to Order The meeting was called to order by Bill Neal at 4:02 P.M. A quorum was established. II. Attendance Members: Bill Neal, Tom Finn, Maurice Gutierrez, Conrad Willkomm, Victor Brittain, Dwight Oakley, Victoria Nicklos (Excused) County: Tessie Sillery - MSTU Operations Coordinator, Caroline Soto- Budget Analyst, Michelle Arnold - Director A TM, Pam Lulich - Manager Landscape Operations. Mark Isackson - Finance Dept. Others: Sue Flynn - Mancan, Aaron Gross - Ground Zero, John Patis - Public III. Approval of Agenda Remove: VIIIB - Borman Study Report / Staff Recommendations Move: VI. C - Update South Bayshore Project to VIIIB Add: VIII C - Recommendation for New Board Members Victor Brittain moved to approve the agenda as amended. Second by Tom Finn. Motion carried unanimously 4-0. IV. Approval of Minutes - January 14, 2009 Change: V. Sea Ponds should read "Seed Pods" V. Page 2 browning season should read "growing season" Brick Pavers should read "Concrete Sidewalks" V. Page 3 Ft sentence should read "February 11, 2009 meeting" (Instead of March 11, 2009) VIB Last sentence should read "Cat Palms" (Instead of Cat Tail Palms) Tom Finn moved to approve the minutes of January 14, 2009 as amended. Second by Victor Brittain. Motion carried unanimously 4-0. V. Landscape Maintenance Report - Ground Zero - Aaron Gross reported: . Buttonwoods have been removed. . Butterfly and Lady Bug Banners are up. . The County has repaired sidewalks. 1 .~ -_.-<.'-'-~' <-, ',_. '---;-""-'_.--.., -...." I . Irrigation Breaks have been repaired. ~~ 6 I Conrad Willkomm arrived 4:23 p.m. ~IA? Discussion ensued on the Embarq trucks causing damage to irrigation heads, causing flooding and repairs along with sod replacement. It was suggested Staff provide documentation to identify areas and a plan. Bill Neal moved to have Staff make a study for that change (replacement of sod). Second by Conrad Willkomm. Motion carried unanimously 5-0. Pam Lulich noted Embarq has a permit to repair the problem. She suggested asking Embarq for payment in lieu of making the repair. She obtained a price from Ground Zero in the amount of $590.37 to uplift sidewalk, remove and replace sod with mulch. Discussion ensued on trimming and maintaining hedges at the 6' height if the property behind the hedge has not been maintained and it was determined each location would need to be assessed. It was noted Code Enforcement has been making property owner's cleanup their properties. VI. Transportation Services Report A. Budget Report Caroline Soto distributed and reviewed. (See attached) . Ad Valorem Tax $632,587.87 (Collected) . Ad Valorem Tax $230,612.13 (Uncollected) . Available Improvements General $2,428,148.00 Mark Isackson, Budget Dept. addressed the millage rate as follows: ~ On February 24, 2009 BCC will set Budget Policies. ~ MSTUs can vote to retain or reduce the current millage rate. ~ Will work with Michelle Arnold on the sizeable balances with different scenarios. ~ Hold a Public Workshop on setting millage before June 2009. Maurice Gutierrez arrives at 4:50 pm B. Project Manager's Report - Pam Lulich distributed and reviewed the Project Manager Report. 1. FDOT LAP Grant Project - FountainlLights . Plants from MSTU have been donated to Naples Botanical Gardens . Poles were scheduled for delivery on February 23,2009 . Scheduled Project completion date has been changed to March 23,2009 . Cat Palms will be donated to Naples Botanical Gardens The MSTU currently has 2 seasons for banners and it was suggested instead of replacing those in need of repair to consider other options with 4 seasons. Recommended Bayshore Banner Schedule: ~ Christmas Banners: November 28 - January 6 2 ....""', -".~~~-"" ,,_.,,' ,-~,---\.." UW'" ~-_...~_.,..- ,,..,...._...-""__110\ ..... ,-",--_..""",_. 16/ I >> Season/Spring Banner: January 6 - May 1 >> Summer Banner: May 1 - September 1 lA2 >> Fall Banner/Thanksgiving: September 1 - November 27 Michelle Arnold suggested the Bayshore Drive MSTU be recognized by changing "Drive" to "MSTU". The banners on the Bridge will remain up year round. Pamela Lulich distributed a banner proposal with different designs and asked the Committee to review and make suggestions at their next meeting. Staff recommended canvas banners for quality. . Medians 1, 1 West and 3: 3-Quotes have been received to reset the existing pavers. Custom Brick Systems submitted the lowest bid in the amount of$3,610. Staff recommended accepting proposal from Custom Brick Systems. Tom Finn moved to accept Custom Brick Systems proposal in the amount of $3,610. Second by Maurice Gutierrez. Motion carried unanimously 6-0. . Bayshore's Existing Lighting: FPL proposed 9-poles do not have existing transformers in the amount of $9,000 and a monthly cost of $1 ,200 based on a $16 charge per pole per month. Staff requested a motion be made based on the estimate with the understanding that there may be additional cost factors. (See attached agreement) Discussion ensued on the number of poles without transformers and the FPL Agreement that would obligate the MSTU over a 10-year period. The Committee would like FPL to attend a meeting for clarification of the project and confirm number of poles. Maurice Gutierrez moved to eliminate poles without transformers and go forward with any commitment FPL is requiring from the MSTU to proceed with the project. Second by Bill NeaL Motion carried unanimously 6-0. . Bayshore Existing Crosswalk Signage - Upgrade to Decorative Poles: There are 7 required signs at every crosswalk and Staff asked for direction on upgrading all 14 poles or just the poles in the median. The Committee agreed to upgrade 14 poles. Tom Finn moved to accept upgrading the sign poles not to exceed $10,000. Second by VICtor Brittain. Motion carried unanimously 6-0. 3 ~ . ~'-.'''- ~.~...._-"~""""'-- Bayshore Decorative Cat Signs: InstallatiOn! ~co!~v!a~ 2 I . signs with 3" poles at 4 locations. Staff recommended approval of estimate received from Lykins. Tom Finn moved to accept quote to upgrade Cat sign poles not to exceed $2,650. Second by Maurice Gutierrez. Motion carried unanimously 6-0. . Bench and Trash Relocation: To relocate the aqua Bayshore bench to the CRA mulched area. Staff recommended approval for proposal from Custom Pavers in the amount of $1 ,200. Maurice Gutierrez moved to go forward with the relocation of the bench and trash container. Second by Conrad Willkomm. Motion carried unanimously 6-0. B. Update South Bayshore Project - Moved to VIlI-B VII. Old Business A. Update Report - None B. Review of Active Items Report - None VIII. New Business A. Seasonal Banner Designs - Discussed in VI-B B. Update South Bayshore Project Michelle Arnold distributed and reviewed the Options and Additional Features as presented by ABB at the Workshop held on January 22, 2009. (See attached) Bill Neal stated the Committee needs to look at all the modifications, curb and gutter, sidewalks on one or both sides and swales that may mean additional expense. He suggested holding a Public Workshop to discuss and make a decision on February 26,2009 or March 2,2009. A consensus was made to hold a Workshop on the date the consultants would be available. C. New Board Members 2-Advisory Board Applications were submitted to Committee to fill 2- vacancies. (See attached) ~ William Conrad Willkomm ~ Victor L. Brittain Bill Neal moved to accept Conrad Willkomm and Victor Brittain's applications (To be approved by the Board of County Commissioners). Second by Tom Finn. Motion carried unanimously 6-0. IX, Public Comments - None 4 ,"",,,.~....._.," I 'R' .,......-,.."'-..-. ,~,-_."--",-"""..,.,;;~ -- 16 / 1 A . x. Tbere being no further business for tbe good of tbe County, tbe meeting 2 adjourned at 6:10 p.m. Bayshore MSTU Advisory Committee k Bill Neal, J[~n These minutes approved by the Committee on -;~ ll~cY1 , as presented ~. or amended ,- The next meetin2 is March 2, 2009 at 4:30 p.m. eRA Buildin2 4069 Bavshore Drive Naples, FL 34112 5 ~""_,,,,".~- ''''1 -,.-.,.,,<~ -"" "~..,._--~'", 16 bJs~2e , , , m 5rV ~ /:-:::-:;- ,.~ -'.J.)..,/ "- ~. ........ . /':" t. '0'. ,.'.~ ..' . {I.... ,..:. " ~~l' yo, ". OJU)DWlc:& HO. '7--!! it , '" REtfJ'Ij~O . " , ,. tl'!" · . JUf OIU)IlQNCZ CREA'tD'O 'to BArsB~ Aon.:u::11f ,". '.0 ('lfB~fd BEAUTIFICA'UOH KUKICIPA:L SEP.V%CZ 'tUD(Q UNI't; PROVIDING 'tD AU'tBORIft : PROY'IDDfa !'OR 'tD '. . CI\EA'UOH ; n.oYmIHG A PURPOSZ AND QOVElQtING B001'; PROYmIHG I'UHDIHG I.HD 'to LZVf 01' RO'f '1'0 Ja"~ 'tIDl.Z& HILS or AD VAtoOUK 'tAUS ru. CI> c:J ,., S 'lD1l: nDY'IDIHG I'Oa 'tD COLLI:C'tIOlf or DDS: ~ rov P.ROYXDD'O I'OJl. CRZA'tIOR or 'tD BArSBOU AVALON ~ ...... " . ~ - Bu.tnInCA'tIOR NWISotll' CCIttM%'t'J'D; JU'lPOIR'tHZlft ~ W r I.HD cacroSI'tIOH; naY%DINQ !'OR 'rDHS 01" orncz ~ "" fT1 \It 0 OF 'tD NWISOU COMKt't'tD I fttOVIDDtQ I'Oll ~ ..... QOORUH; ~ ;or OI'l'ICZRS or 'tD ADVISOR1' CClIdHI'.r'tU; c.C; ... RULES or PROCZDUQ:: PN:JYmINQ J'Oll ~OHS t ... ...... PCMD.S AND DO'fI:&S 01' 'tU ~SOIa <:aMrrl'EB; Ptu:JVIDD'O I"OP. DUTIZS or '1'BB comrn ADKnlIS't1lA'tOR OR axs DUXc:aID I ftUNmlRQ I'OR gnZ'lf PJ\Oc:&SS or .uwISOU CClHHI't'tZZ ; PROVIDDrQ FOR CORFLIC'l' AND SZVZIWlZLI't1' ; PROVIDING I'OR DfCI.17SIOH Df '1'JDI: COLLIn COUH't1' CODE or I.NrS AhO ORDno.HCBS; PROV'IDDfG FOR AN EETZCTIVE DATE. WH&REAS. the County has received inquiries and conducted neighborhood lIIeetinq,S concerning proposals relating to beautification of certain public areas located on, ad'acent to, or in proximity to Bayshore Drive; and WHEREAS, the Board of County Commissioners' has determined that the creation of a municipal service taxing unit is the best method for implementing and funding the beautification of certain public areas located on. adjacent to, or in proximity to Bayshore Drive. NOW, THEREFORE. BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY. FLORIDA: that: SEC'tIOH ONE, Author! ty This Ordinance is adopted pursuant to the provisions of Chapter 125. Chapter 165 and Chapter 200, Florida Statutes, and . other applicable provisions of law. SECTION 'l'WO. Clt"eation o~ the Hwa1clpal S.J:Vj,c. '1'axiDg' UD1t. There is hereby created and established the Bayshore Avalon Beautification Municipal Service Taxing Unit, hereinafter --- - .- ~ -,,~----.....------ -~~, "If I 'II '_,-"",-..~.~--'._"" ,'~ ----'- ,1 .. , .'1 " ~ ? ~'.,",:; ,ft l' . u I referred to as "HSTU". The boundaries of the HSTU are as follows: See attached Exhibit MAw which is incorporated herein by reference. 8J.:CTXOIf ~. hzpo.. ADd CoYeI:'D1Dg Body. ThCt HSTU is created for the purpose of: 1) providinq curbinq, waterlnq facilities, plantinqs and maintenance of the ~edian strips of roadways within the MSTU; 2) providinq traffic cal~ng improvements, street liqhtinq, and sidewalks within the HSTU; and 3) beautification and ..intenance of other public areas within the HSTU as determined by the Advisory Committee. The governing body of the I1STU shall be the Board of County Commissioners of Collier County, Florida. SEC'rXOK 1'OtJR. I'aftdJ.Dg aDd IA't'J' o~ ~~.. For the purpose of implementing this Ordinance, the Board of County Collllll1ssioners shall annually, at the t1me required by general budgetary law, make an itemized estimate of the amount of money required to carry out the business of the HSTu for the next fiscal year, which shall be frOlll October 1 to and including September 30 following. The estimate shall describe the purpose for which the moneys are required and the amount. necessary to be raised by taxation within the I1STU. At the time and place for fixinq the annual rate of taxation for County purposes, the Board shall fix and cause to be levied on all properties within the HSTU subject to taxation a millaqe rate not to exceed three mils per year. SBCTIOH I'XVE. '1'ax Aa......Il1: aile! C011.ecUOIl. Taxes herein provided for shall be assessed and collected in the same manner and form as provided for the assessment and collection of general County taxes And subject to the same fees for assessing and collecting as qeneral County taxes. . 2. ---.--- --.-- - Bayshore MSTU Meeting: February 11, 2009 ! I I. Bavshore Banner Schedule: 1 A C. a. 98 Iiaht Doles. onlv 88 usable Doles. Others block sian or aet hit bv trucks. b. Replacement Schedule: I. Christmas Banners: November 28-January 6 th ii. Season/Spring Banner January 6th-May 1s1 iii. Summer Banner May 1 sl-September 1 st iv. Fall Bannerrrhanksgiving September 1 sl-November 2th Reauested Motion: Currently, the Bayshore MSTU is on a 2 season schedule of Christmas and a Spring/Summer/Fall Season Banner which remains up from January to November. The new schedule proposed 4 seasons of Christmas, Season/Spring, summer and Fallrrhanksgiving. A. Existing Banners Seasons Type In Stock Size Condition IDescription Christmas Holiday/Red / 85 40"x 18" Fair Canvas Christmas Green Canvas 92 25.5"x16" Good but too Horn short & unusable Seasonal/spring Yellow Butterfly 44 38" x 19" Fair Alternate in /Vinyl Roadwav Seasonal/spring Lady Bug/ Vinyl 42 38" x 19" Fair Alternate in Roadway Seasonal/Bridge Bridge Sailboat / 16 i 48.5 x 8 Poor Banners Vinyl I '24.5 /currently on bridge and are in poor condition. I 8 New ,,"'~ )J .4 " .. ,..., ~_."....,- ." "_",",~.~,_",;~"."",,-,,,;,,,,,",,-,,"~,,",,,,,,",,,",,,'_=',_,,,,,,,..",.,,,.,.~,,,,,..,,,,,,,_,.,,,,,;..~_.~o;.<__,,,~,_,,,..,c''''''''_*.~~''''.o''.__'_'',~""'"....._...__....._. ",-. . '-""""-'""~"'.'-"'---""'- l:~:n.. - ~ ~e ~Q It,) ~~ -l .~.! 16 r 4\ --I i~,~ I 4,11 ~!.... ' ~ ,,,,", ' GiU) Z c:,c: " <0 Q -lii > ,.0:>- 2 ~ "- ~ --I _ <lll ar ~ '" :::: " " " ,_ " 0 ~ ~ 0 .. 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JJ c() \IS t() t() 0 <r:: NzNNO U..l ......- ,---,' <.0 --l ,0 "- ~ @ ~ OJ ~ .r::. u Q) ... .c o . ~ ~ > ... o ~ · le "- , ~ a ~ "0 "" I t ~ ... " " ...l ... c 0 ' . " C 0. ' "..lC .s I- Jl 0 -< ",'.. ,- ~ 0 ~~ II~& ,€ f:;; ., "0; ,. '" 0 '0 ~. ~ '" a 0 ~ " ., g N ';' " i~.s "- x" a, 'O..lC ,. '" '" ' ! ~ >. ~ 0 0 -< -- ~ ~ -l ll.\lll "'d '" '" "' - '" · 0 N , .", "- ~ 0 ~ tJJ .? ~ x 0 . ~ . ~ ,- '-'-' ") c .. ~ , . loo, :; , g. ~, . l a =, ~ "'... 0 OJIi CIO ~.. t----. _ Q .1! "r;J I CIO g _ ~ ~ i ~ Qj:. ~ >_~ . r:a. :!::: Q' Z I III . ' ~ """ . pi g ~ ~ Q Q :a c:a~~ Q ~ E- _ <... ~ Q\' .2 ~I~ "0 ~ ~ ~ ~ ~ :;::; ~a.~ i v OJ ~ .- ~ en ro I . tJJ - c I .~~. ~ c 10:.. ~ I .gf I.. ~ .. ii ~ ~ ~ - ~ I ~ UI e - 0 n n ~~, Q) .., c; ~ CIO,~ ~ ~.. .... V tJJ -0 ._ C IS) c ~ ~ .~ ."; ;;;"+S Q) , . ~ '" ~ E 1! 1 . f-" 0- '" '.. , "" > '" 0 ,f '3 .. fi .., 'V C:::J .:>t: 'I ~ ~ 0 $ u E ~ c ' '0 1C ~ ,.. 2 ~ D ~ ~ s:::....<\)..q-lO(j) ~ .. <\) 0 0 r--.. N ._ :l D.s::~r--..\9-s. <I:l !I. >> ~ '" '" , ~ .- ~ .." '" '" 0 :E \Sl ~ <; ~~"'''' ~ \Sl 5 a a "- <s> '" '0 ^, " I" >. ~ ~ " ~--o. 1-= ~ '" ~ '" '" .~ -0 d0 s:::.... t() t() '-' ~ d0~~~~ --- N 0 ~~- ~. 1 '"-l C\J - - ... ~ " ~ ~ I" ~m~~w_~~ '" _~___ ",,--- '"'''''''''''''''- """""'-,+- .:_~_c...._~'." '---- [ -- ."'.....".~--,. ..-. " 16J lA2 1 B. Propose,d Banners , ~ Proposed Size of Visual of Banners Lykins Four Banners.co Banners Banners Quote Seasons m Quantity! Quantity! Quantity! Total Total I Total Cost/Each Cost/Each Cost/Each Christmas 38" x19" Joy 38" x19" (88)$14,3 (88) (88) 38" x19" 00/$162.5 $4,048.00/ /$10,560 Reindeer 0 $46 Each /$120.00 (88)$14,3 (88) Each Snowflake 00/$162.5 $3,696.00/ (88) 0 $42 Each /$10,560 (88)$14,3 (88) /$120.00 00/$162.5 $4,400.00/ Each 0 $50 Each (88) /$10,560 /$120.00 Each 38" x19" I Seasonal/Spr 38" x19" ing 38" x19" (88)$14,3 (88)$4,400. (88)$5,280. Tropical 00/$162.5 00/ 00/ Forest OEach $50 Each $60 Each (88)$6,33 (44)$2,200. I (44)$2,640. Butterfly ,6.00/ 00/ . 00/ Lady Bug $72Each $50 Each $60 Each (88)$6,33 (44)$2,200. (44)$2,640. 6.00/ 00/ 00/ $72Each $50 Each $60 Each Summer 38" x19" (88) (88) (88) Moonlight/ 38" x19" $14,300/$ $4,048.00/ /$10,560 Sailboat 162.50 $46 Each /$120.00 Flags I Each (88) Each I $4,048.00/ (88) (88) $14,300/$ $46 Each /$10,560 162.50 /$120.00 Each Each I I Fall See attachment I I 38" x19" I (88) (88)$5,280. I Thanksgiving 38" x 19 I $3,696.00/ 00/ ! Fall $42 Each $60 Each (88) (88)$5,280. $4,400.00/$ 00/ 42 Each $60 Each . Bridge 48.5" x See attachment (16)1,552. (16)$800.00 (16)$960.00 Banner 24.5" 00/ $97 ! /$50 Each I /$60.00 Each I Each I I ,1""-:" ,~ ~~'".." I -....'.,...,.......'.....'. ;..~.,...""" .... .... ..' '.. .' r.',..". ............h.. '.......,..,. ......., ".. .... .... .. ,", , . ." '.... . . 'iii\' ""', .~..., .... ; ! , f . '/" I . 'f L I ". I ,..'~,\ :<.~~ .' . .. . ". . ....... '.'" '" '. . ......' . .~...!..,/.....~ """ ....li.t.... 'l1!IIII!IJIII 'f'j. . ',$:"" ~'''\f ,. ..' t ""'., '. _ ' , " ;::(~~J" .... .~/. i.," >\\....;..,..,'" ..... '. '\~. "'.J I'~. . ;~!I. .. ,. ,t. "*' , C'i q fl. ';5 I i I ,- ! .' ~: 1 : ,..olt',.,. Requested Motion: That the Board approves the purchase of the proposed new banners in the \a~YT'e, schedule as approved by the Committee. II. Paver Quotes: Vendor Base Bid Alternate Superior Interlocking Pavers $ 10.180.00 --------- Custom Brick Systems $ 6,310.00 $20,145 PreKast Stone $ 10,978.00 $10,797 Reauested Motion: That the Board approve the base bid amount of $ 6,310.00 without the alternate to reset thE existing pavers based on the locations indicated in the bid package. III.Bavshore ExistinCLblghtina: FPL ESTIMATE: Total Cost of the Installation: $9,000.00 (9 poles do not have existing transformers) Monthly Cost: $1 ,200.00/month (Estimate based on a $16.00 charge per month per pole for 75 poles) Reauested Motion: FPL request that the Bayshore MSTU make an official motion based on the $9,000 estimate with the understanding that there may be additional cost factors for any 'additional spans of wire to transformers' which will be evaluated in an updated Engineers Cost after the Committee's motion is made. IV. Bayshore Existina Crosswalk sianaae - Uoarade to Decorative (fancy) Poles Crosswalk # 1 L kins Quote 24" x24" x1" Bayshore aluminum backer to be fastened to existing Bayshore & post. "No left Turn when Ped in Lakeview Xwalk" 2 $550.00/$275Each 18"x18"x1" Stop Here with arrow and Ped & logo (Fastened to existi n ole 1 $275.00Each Stop Here with arrow and Ped logo sin Ie street si n unit 3 $2, 340. 00/$780Each Bayshore Drive Spec Complete I double sided street sign unit using same 12"x36" insert: "State Law I stop Here (double sided street I $960.00/Each signs) , 1 I I Crosswalk # 2 , j i 24"x24"x1" Bayshore sec aluminum ! Bayshore & backers fastened to existing pole: Weeks "No Left turn when Ped in X walk" . 2 $550.00/$275Each Stop Here with arrow & ped logo 14 $3,120.00/$780Each "State Law stop Here (double sided ! $960.00/Each street signs) : 1 I I Total $8,755.00 1 1A~ I This will be removed from the bid Sales Tax $525.30 Total $9,280.30 V. Bavshore Decorative Cat Sians: Lvkins Quote below Cat Sians Location Needina ReDairs SDecs Quantitv lEach 2!! /Total Cost Ba shore Specs for below: Decorative Aluminum Bay Shore speced backers approx 12" x 18" Bayshore West of To be mounted Median 1 - on light existing Bus stop light pole on light ole 2/$275/$550.00 West of To be mounted Median 7 - on light no. 66 I mounted I I on light I No 66 Specs for below: 4/$525/$2,100.00 Speced Street Signs for" CAT BUS" with aprx. 18" X 12") Welded sign Frames With aluminum backers, 3" beaded post" Naples Bottom Base and cast aluminum ball finial. All one piece welded aluminum construction primed with zinc chromate and finished with a multi - part automotive urethane to match existin .--.- "____"__.~.~__.._co,.~' .....b,........ .iI<' "-"~""-- ,-,.",-"~."._..-"-",,..-._._~---,_...".,-,, "..-~,----,--,.",.._-- I C'"; ( ; <- Lykins to use existing cat bus ( i inserts it;; I.,... West of Needs a pole Median 16 - Cat Sign on Shelter Windstar & West of Needs a pole & i I Bayshore Median 19 has bench 1 Club , Jefferson at Median E Needs a pole I Firestation - cat sign on fence Median Needs a pole Total Estimate: I #18 - free $2,650.00 standing Sl n Reauested Motion: Request that the Bayshore MSTU approve the installation of decorative cat signs - 3" poles in desired locations, VI. Bench & Trash Relocation Bench & Trash Relocation I Precast Custom I Quality Gufstas I Superior I Keyston Pavers I Enterprise on I Paving I ! , e Scope: To remove the 1$1,775 $1,200 No No No bench & trash can (next to Quote I Quote Quote cat bus shelter @ Vanburen) and relocate to CRA Building (location to be determined by board), Details: Removal of 2 pier, filling the hole and sodding the area with bahia. The new location requires grading, the area is 5'x11', pavers on compacted I grade, sand setleding to hold I I the pavers. Concrete piers to I I bolt and secure the bench, I I ADA pavers at the front I landing. I Reauested Motion: Request that the Bayshore MSTU approve the quote of $1,200.00 submitted by Custom pavers to relocate the aqua Bayshore bench to the CRA mulched area. 16/ ..f lAc ,.", 2- Rural Section with swales 6 feet sidewalk on east side and 1 0 feet roadway lanes Landscape $250,000 Construction $290,000 Design $80,000 ESTIMA TED COST $620,000 .', ",. ,- .-."..,......... -......."',.----..----- -'..- ..... ---~...,..'. ,..--.--""'<- .._..~..,._,._.."~"._"' --., OptiOll 2 ".. .....~" III P" ". ',," ". .... '~, '-. ~'.-." ... '.'''' ~ '"" .-- ~. -.- , . ''''f '~"., J, 1 -'~ .. /t1. .~i'i ~~l .. . ...... 'I [ ~" "" ~. ..... ""'"ii~."....,..,), : ~'.'.... ..' . ,~,'I . 1IIr' 't14 I '. I . ,\ lII. 'I ' t "'y . I . I I ~~~' , ,i'. '...........,...;"'[.'.....'.'..' '...............",... .f;'" ',' ;,:! '.' ',' ~'~~ :t. " .~)%':' .' . '~;'J~' til, ".' ttf':" !i;~ ,} ~:~S': r,.f' . ;" . _:. _ ':. . "v t ~'",. Total Cost.. SZ,25.Q,OOO .. , u ... . ~ , , 16/rlA2 Urban Section with curbing 10 feet multi-path on east side and 10 feet roadway lanes 7 Landscape $500,000 Construction $1,317,000 Land $ 208,000 Design $225,000 ESTIMA TED COST $2,250,000 ~,._"' -- .....,.,,','=,,~....._._"._"- ...__.0.___'''''- ~ ..---, -- ]61 lA2 Estimated cost $20,000 per medium May require the purchase of additional right of way and drainage '>"~-"" '!l .. "'l ",..- T ....~ -.""_,_,,-..,, . ~"~"""'''__W'''.____''______ "~~w_.,~_>_~.....=._ -- ,'., . ,'. Je \1 '- ~ " :t7.; , . t' \ , ',. -'" . r" ,",' ,", , . ...., \Ii ...""\ .' .' ; . e# ...ft,.. \.v.... ?IJ~ A, I..)t. >. ~ ~, j --,. II. 'Ii ...... 11..1' .. I. of . f... . Ijf', Ir.l'~""1 . ~ Wpod.s/~el'Y'e~ \'"' ,,~ r . ". , " . '. 't'"l 1 ."'" .21\.' ',. I 'c' · . . JJ' ' I!I':I ,,-, .,.... ~ ;, ~ .~- i l" I Andre~AYr I~ ,~' (ii I ',~ t. "".. . a. .. ., . '.~' f:. ~ ',; .' i . ~ 'lit. ., . i tr#f ''i.~l'.. ,} Cine Tree Df:.'i .,~(;(.;~ ", ,!., .. . 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',I ) r .' ~ II '" -, - ~ / ~ . ~ . 4 " J ~: .16/ ' f j? 9l--1LA P'2e 1 of I lulich_P From: RichardDarryl Sent: Wednesday, January 21,200911 :18 AM To: lulich_P Cc: arnold_m; sillery _t; Bryant (Jeffrey _e_bryant@fpl.com) Subject: Ball Park Estimate - Bayshore Lighting - Bayshore MSTU; Lighting Project Update 1-21-09 Importance: High Attachments: BAYSHORE EXISTING L1GHTS.pdf Pam, We have an update from FPL on the lighting project, the Customer Project Manager, Jeff Bryant, has evaluated the poles and the locations per the MSTU Request (pole locations as identified by MSTU). The total cost will be: $9,000.00 (for the initial installation, due to some poles (9 poles) not having existing transformer) The additional monthly cost is estimated to be: $1,200.00 per month (based on a $16.00 charge per month per pole for 75 poles) At this point, Jeff Bryant would like to have the Bayshore MSTU Committee make 'official motion' to proceed with the project based on this 'ball-park' estimate. There may be additional cost factors for any 'additional spans of wire to transformers' which will be evaluated in an updated Engineering Cost Estimate once we have official Committee motion to move the project forward base on the 'ball-park' estimate. After we have official Committee motion to proceed, FPL will update the 'ball-park' estimate for final Engineering Cost Estimate. The Agreement (see attached 'sample' from previous CRA Project) should be executed after all final cost are known (Engineering Cost Estimate). TOTAL PROJECT - BALL PARK ESTIMATE: INITIAL INSTAllATION: $9,000.00 MONTHL Y COST: $1,120.00 Thank you, Darryl Richard, RLA, MSTU Project Manager Collier County Department of Alternative Transportation Modes 2885 Horseshoe Drive South Naples, Florida 34104 telephone: 239-252-5775 Fax: 239-252-6219 Cell: 239-253-9083 darrylrichard@colliergov.net 1/21/2009 - ~_____"_>""T'~ _'n'...._._,.,,,.~.,,.~...,~.""'''',.,,..__~___.... _1M ,'-- ""-,.,-'"-"- 16 r", 1!A2. / .. - ORIGINAL I=PL FPL Account Number. 57.s9547~ FPL Work Older Number: ;mT1066 STREET UGHTING AGREEMENT In aCCOrdallC& with the following terms and conditions, COlLIER COUNTY COMMUNITY REDEVElOPMENT AGENCY (hereinafter calred the Custcmer), requests - on !his ~ day of~, - ' from FLORIDA PoWER & LIGHT COMPANY (heJanaf!sr called FPL), a corpolation ol1lanized and existing under !he Jaws of the Slate of Florida fha fOIOWing installation or modilicaflon of street lighting f.lcJrllles at (general boUnd<lries) ~VSHORE DR. rocated in~ Florida (cify/coun1y) (a) InsfallalJon and/or removal of FPl-owned facJJilies described as fullows; Liohts InstalJmj LJahls Remov~ FIxture Type # Installed FIXture Type #- ROJTlO\led -~=- "----------- COBRA ------. --~ -- ---- --~ -- ------ ----- ~-- ~ ~---- ----- ~ --- ------ ---. --~ ----- - Poles Instalh;g Poles Remnll~ C onciuclolll lnstalieg .c.ondt.1ctolll Removel;! ...4-......-- t" T)pO 'R",,,,,,, Feet not Under Paving Feet not Under Paving b- d_-l ] Feet Under Paving Feet Under Paving {b} Modification to Elldsting faciWes other than described above (elCpJaln fuJ:y):__ That. for and in consideration of the covenants sse forth herein, the parties hereto covenant and agree as fulrows: FPL AGREES: 1 To inslall or modify the street lighting facililies descrlbed and ideolified above (hereinafter callsd the Street LlghUng System), furnIsh to the Customer the electric energy necessary for the Operation of the Street Ughtlng System, and furniSh sut;h other seJVices as are specitied in this Agreement, all in accordance with the terms of F?L's currently effective street lighting rate schedule on fi1e at the ROnda Public Service COITUTIi$sion (FPSC) Of any sucoesslve street lightJng rate schedule approved by !he FPSC THE CUST'OMER AGREES: 2 To pay a conbibufion in the amount of $1088.31 prior to FPL's initiathg the requested installation or modification 3 To PUrchase from FPL all of the electric energy used for the operation or the Street lighting System 4 To be responsible for paying, when due, aD bills rendered by FPL PUllluan:l to FPl's cur;ently effective street ~ghtlng rate schedule on flle at the FPSC or any successive street llghling rate schedule approved by the !=PSC ier faciljjies and service provided In accordance with this agr~emenf 5 To provide access, final grading and, when reqUe$ted, good and sufficient easements, suitable construction drawings showlng lIIe location of existing and proposed slructures, ldefll/licallon of all non-fPL underground facilities within or near pole or flellCh locations, and appropriate plats necessary for planning the design and COmpleting the constructIon of FPL fadJiUes associated w~h the Street lighting System 6 To perfcnn any clearing, compacting removal of stumps or other obstructlons thai conflict with construction and drainage of rights-of-way or easements required by FPL 10 accommoclale the street fighting filCUities "'""'.r2 16 I 1 A 2 IT IS MUTUALLY AGREED THAT: 7 Modlfic;atlons to the facilities provided by FPl under this agreement, othellhan for maintenance, may only be made through the execution of an additional sllBet lightIng lI9reement delineating the modifications to be IICCOmpl/sh&d ModifICation of FPL slreet Wghtlng facil~1es Is defined as the following: a the addJtjgn of street lighting facilities: b the removal of &beet lighting fecllllles; and c the removal at sfleet IIghllng facjllt1es and the rep/acelTlllnt of such facilities with new facillties and/or additional facilities ModilieallOns will be subject to the costs identified in FPL's currently effective slIeet lighting rate schedule on file at the FPSC, or any succesaive llchedule 81lprCWd by the FPSC 8 FPL will, at the request of !he CUstomer, relocate IhliI .!rest lighting faciJnles covered by this agreemant. if plovlded sutrlCient rigM-of-ways or easements to do so. The Customer shall be responsible for the payment of all co81s a8llociated with any such Custolner- requested relocation of FPL street Ilghting facWities Payment :shaY be made by the Customer in advance of any relocation 9 FPL may, at any time, substitute for any luminaJrellamp installed hereunder another luminaire/lamp which shall be of at least equal illuminating capacity and efficiency 10 ihis AQreemelll shaa be for a tenn often (10) years from fne date of initiation at $eNloe, ancl, elIC8pt as provided below, shaU emend thereafter for fuMer successive periods of flV8 (5) )'ears from the ElllpKaUon of lhelnitiallen (10) year tenn or from the expIration otanI' extension thereof The date of Initiation of service shaU be defined Il$ the dale !he first lights are energized and billing beg/os, not the dale of this Agreement This Agr8llll1ent shall be extended aulomalfcaJIy beyond the initial !he {fO) year term or any llldension thereof, unless either party shall have given writfen notice to the other of its clesire to terminate this Agreement. The writlen notice shaU be by certified lT18il and shall ~ giwn not Jess than ninely (90) clays before the expiration of the initial ten (10) year !ann, or artt alClenslon lhereof 11 In the event street lighting facilities oovered by this agreement are removed, either et the request of the Cuslomer or through tenninalion or breach of this Agreement, the Customer shall be reeponsibl& for paying to FPl an amount eqUal to the origInal installed cost of the facilities Provided by FPl under this agreemenlless any salvage value and any depreciation (based On current deprecialion rates as approved by the FPSC) plus removal cost 12 Should !he Cuslcmer fall 10 pay any bUls due and rendered jlUrsuant to this agreement of olhelwise tau to perfonn the obIigallons contained in this Agreemen~ said ob~lIol1S being material and going to the essence of tills Agreement, FPL may cease to supply electric enetgy or sarvlcs unfil the ClISlaner has paid the blh dlJ& and rendared or has fully COred such other bl'e8lch of this Agreement. Any faBure of FPl to exercise lis rights hereunder shall not be a waiver of Its rlghls It is understood, howeVer, that such discontinuance of the supplying of elac:tlie energy or selVice shall not constitute a breach of this Agreement by FPL, nor shalr II relIeve tile Customer of the ohligation to perform any of the terms and conditions of this Agreement 13 The obligation to furnish or PUrchase service shall he lllcc:used at any lime that e~her party is prevented from complying with this Agff;ement by strikes, lockouts, fires, riots, acts ot God, the pubUc enemy, or by cause or causes not under the control of the party thus Pl'llllented from compliance and FPL shaD not have the obligation 10 fumisfl service if it is prevented from complying w~h this Agreement by reason of any partial, 1emPOf.iIlY or enllre sllut-Gown of service which, in the soje opinion of FPL is reasonably necessary for the purpose of repairing Of making more efIldent all or any part at its generaling or o1IJer elecl1ical eqUipment 14 This Agreement supersedes all previous Agreemenls or representations, efther written, oral or otherwise between lhe CUStomer and FPL, with res pee! to the facilities referenced herein and COl'lst/ttJ!as the entire Agreement between the partiea This Agreement does not craale srry rights or provide any remedies to third parties or create any additional duly obligatJon or undertakings by FPL to thied parties 15 This Agreemlll1t shall inure to the beneflt of and be binding upon the SUCCll5l>Ors and asSigns of the ClIslomeI ana FPL 16 This Agreement is subject to FPL's Electtic Tariff indUding, but not limited to, Ihe General Rules and Regulations for EledTic Service and the Rules of the FPSC, as they are written, Dr as they may be hereafter revised, amended or supplemented In !he event of any conflict between lhe terms of this Agreement and the provIsions of the FPL Eleclric Tariff or the FPSC Rules, the proVisions of the Etectlfc Tariff and FPSC Rules shall control as they are now written or as they may be hereafter revised amended or supplemented IN WITNESS WHEREOF, the parties hereby caused tllis Agreemenllo I:e executed in triplicate by lhejr duly authorized repre&enlatives to be effective as of tha day and year first written above Charges and lerms Accepted; COLLIER COUNTY COMMUNITY REDEVELOPMENT AGeNC"( FLORIDA POWER & UGHT COMPANY Customer (Print or type neme 01 Organization) #4V:- By:_ By: Signature (Authorized RepreS8lltalive) (Print or type name) DAVID GILl. (Print or type name) l1tle: ---------- Title: Construction SeNk:es ReOJ'&Sentalive Ptlc: 2cf ~ -- -.--.,._,-,.-...,.,"._~....~,--_....._.... -,,_._,~ ...--. _._-----.-" JJ;'. ,P;["", A, 2 ~I.:> 1 . f P/.. o.Cc.ount" t:t.57Lfi15i7':s't3 - f~ L wo\ k O('cA~rii.3(Y7 j055 , FPL 5tr c.e + L.. 5 h 1- 'I "j f\5 re.t rY\ e, () r AT~t~;B"';""', COMMUNITY REDEVELOPMENT AGENCY ~~~ E;~g9C . OF COLLIER COUNTY, FLORIDA ~ .~.;'::"."; 'ft' ~ tA ~ ,t..;, _1\, ';'I:.;",~1 -~, "" ... : <.~' ) ~.:[. ; ~~ ' ' &. ' If" '.. ..:....:,. J By:.., ~4...1 .L. ~;.' -k,,;,,- .oj' '. Deputy CI"k DONi!- FIALA. CHAIRMAN :>~~~~. n ~9 J&"lr1Q~ , '1!11t1~~~ Approved as to tOJ m and legal sufficiency , On ~-~ MaIjOJ Student-Stirling G Assistant County Attorney P..:\" 3 o~ ~ . 16/ e()~r;NUMBER (QIl t,I~;a,ftl8tPhysicCllI le'location . lA? side of Ie Address no number on pole 2892 Weeks Ave 76480934201 2842 Weeks Ave 76480914200 2804 Weeks Ave 76480824308 2640 Weeks Ave 76480744207 2508 Weeks Ave 76480-7351 2692 Pine St no number on pole 2697 Pine St no transformer on pole no pole - om itted omitted omitted 76480-735402 2668 Pine St, 76480-665501 2614 Arbutus St 76480-665200 2634 Arbutus St 76480-6650 2724 Arbutus St no number on pole 2358 Becca no number on pole 2434 Becca Ave no number on pole 2568 Becca Ave no number on pole 2688 Becca Ave 76480-933603 2846 Becca Ave 76480-93220 2776 Bayview Dr 76480-852204 2648 Bayview Dr 76480-931601 2794 Shoreview Dr no number on pole 2631 Shoreview no number on pole 2794 Gulfview Dr no number on pole 2716 Gulfview Dr 76480-91 09 2600 Gulfview Dr no transformer on pole no number on pole 2770 Riverview Dr no number on pole 2686 Riverview Dr no number on pole 2642 Riverview Dr no transformer on pole 791809 2656 Lakeview Dr 76480-821201 2694 Lakeview Dr 76480-77050 3348 Lakeview Dr no number on pole 2732 Lakeview Dr no number on pole 2650 Lakeview Dr 76580101304 2954 Sabal Ct 76580061302 3018 Sabal Ct no number on pole 2996 Coco Ave no transformer on pole no number on pole 3040 Coco Ave no transformer on pole 76580160505 3082 Coco Ave 765801301 3442 Basin St 8276-8270 3362 Canal St no transformer on pole 8074-8076 3384 Canal St 76580310701 3322 Captains Cove 76580300200 3394 Captains Cove no transformer on pole no number on pole 3212 Areca Ave 765579099806 3040 Areca Ave no transformer on pole 76479723200 2446 Sunset Ave, 76479703209 2376 Sunset Ave, has light installed 764797426 2408 Lake Ave 76479702601 2370 Lake Ave no transformer on pole no number on pole 2442 Florida Ave, no number on pole 2406 Florida Ave, , '-'-'-''''';'''-' . 1''11I ~~,,~.~". - {" f ~'1~ 2 ~ i! 51 764796519 2350 Florida Ave, 52 no number on pole 2756 Thomasson Dr, no transformer on pole 53 764797309 2668 Thomasson Dr has light installed 54 no number on pole 2474 Thomasson Dr has 2 transformers 55 no number on pole 2406 Thomasson Dr already has 1 light installed 56 no number on pole 2360 Thomasson Dr 57 76479550909 2314 Thomasson Dr, 58 no number on pole 2234 Thomasson Dr 59 no number on pole 2198 Thomasson Dr 60 no number on pole 3244 Cottage Grove Ave 61 no number on pole 3154 Cottage Grove Ave 62 no number on pole 3126 Cottage Grove Ave 63 no number on pole 3076 Cottage Grove Ave 64 no number on pole 2976 Cottage Grove Ave 65 no number on pole 2912 Cottage Grove Ave 66 no number on pole 2904 Karen Dr included in CRA Project 67 no number on pole 70 Constitution Dr, already has 1 light installed 68 no number on pole 10 Constitution Dr 69 no number on pole 36 Constitution Dr 70 no number on pole 8 Republic Dr .16/ I/) r'1 A2 0 II: ~ .,J :%l 11- ... II: :r ~ << .~ ArC' i ti iL COI: EE..cT ...~,.. ~ ,Cj) w oW ::t' 0 ~ W :I: PLANiATION WAY u '-,.'~ <"-'~- .~.~ -"....-..-,. " ~ BARRfa (17,.@. ..... ..BARRETT A\lE. , STOBlER iA"E ~ ~,.._~-.--- - VAN BUREN AYE I- l,;INMQR. l.) z 0 i /il-, : \(,< l,"O ..... . . .. ..J ::, ..., MOORHEAO'MNR W .. ~ IX: 0 ::c JEEP~S. ,1'" --.._~.,,-^ i . ,.-,.~........~,...., .'.-'''<''- ,._~..."...__......."I"" . SOT.u.&ICAL' ,D \ ~ it- @ t~ .,....-. ~, ~ .... lD w - ~..~ -. ... .... - i~"i-I I I I I I j " f ..---.".-" ,......-----.. ----,. __~___ ..,'m. -- __,-_''"''-_'._,_---,.....-..~_...--.~.~..,~.-.''"'-,_'''__ II" , .. . Advisory Board Application Form 16/1 t t Collier County Government 3301 E. Tamiami Trail Naples, FL 34112 (239)252-8097 Name: Iwilliam Conrad Willkomm! Home Phone: ~39/398-32S91 Home Address: ~ 1 08 Cindy A venu~ City: \Naple~ Zip Code: ~41121 Phone Numbers Fax: ~39/262-603~ Business: ~39/262-53031 e-Mail Address: ~onrad~willkommlaw.coml Work Place: flaw Office of Conrad Willkomm, P .A.I How long have you Dved in Collier County: Imore than 151 Have you ever been convicted of any offense against the law? ~ Are you a registered voter in Collier County? ~ Board I Committee Applied for: \Bayshore Msrul Category: \Not indicate~ Do you currently hold public offfice? ~ jBayshore MSTU\ Do you currently or ever served on a Collier County Board or Committee? ~ l' 1 ~"'" ,._...._""~---....~,__-,."'..~'"-~~' ._". ,,-,. _."'.H....-.,.""""""""""'.._.- , ~ c. - -'I '! .. , 11.. ' of Florida - Graduated 2000 Universit 0 16/ i ftlaon a LAl - From: BareCloset@aol.com ~ Saturday, January 17, 2009 9:08 AM filson_s New On-line Advisory Board Application Submitted Advisory Board Application Form Collier County Government 3301 E. Tamiami Trail Naples, FL 34112 (239)252-8097 Application was received on: 1/17/2009 9:08: 15 AM. Name: "'ictor L Bri~ Home Phone: t239-793-3223! Home Address: ~779 Becca A vq City: !Naples! Zip Code: ~ Phone Numhen Fu: ~39-793-32231 Business: ~39-919-213~ "iI Address: g~areClosct(a-',aoI.coml Work Place: !GateWay Realty ofNapl~ How long have you lived in Collier County: Imore than 1 ~ Have you ever been convicted of any offense apinst the law? ~ Are you a registered voter in Collier County? ~ Board I Committee Applied for: lBayshore Beautification MSTI.JI Category: lNot indicatedj Do you currently hold public oftllce? 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CD < III 1/1 a.C/lm ill:::!"" a. ., :)a.CD :::l ~ s: ' (,) ,S} ;;l) ~ g 3 j fr g> ~ ~;~ ~~i ~ ~~ ~.~~ iil 3:ro 1>>& CD ..., O'~ (fl :) a, == -I C FS 2 c tll ro < -< a. ' - 16 I "'0 ., ..Q, ~ ro ., ~ 10' ~ ~ 5' t\) :) :) III I co ro ~ t\) a. ~ C/I III ~ 5' CD ::l :) ro III ro :J a. (") ..... ro 0 I 0' "'0 OJ ro III III co '< III ro CJl .Q, =r ...... 0 c .j:>. ..., C/I ro ro 0 - ~ 0. ..... CD .j:>. a. iii' :) ;;e ro < (ji' I::E N , N 0 0 to , .... ~ "'0 C')' C/I X (if Citizen Corps Advisory comm:~ '1 A 3 f Agenda June 17, 2009 3:00 Pledge of Allegiance Chairman -Opening Remarks -Roll Call SheriO"s Office CERV Fire Chiefs CERT CAP USCGA Red Cross Veterans Council RSVP Salvation Army Chamber of Commerce EMS EM Health Dept Medical Examiner City of Mareo Island City of Naples Everglades City Neighborhood Watch Cleveland Clinic NCH 3:05 Approval of Minutes Chairman 3:10 Threat Update Sheriffs Office 3:15 New Business Chairman . Presentation for Lt. Welch Chairman . USCG Auxiliary Everbridge Communication System . National Safe Boating Week (May) · Certified USCG Auxiliary Members qualified for Incident Command Post Positions. Barbra Jaskiewicz USCGA · 2009 National Community Joe Frazier Preparedness Conference · Citizen Corps Awards Joe Frazier . Citizen Corps Article Joe Frazier 3:50 Old Business Chairman 4:00 Next Meeting! Adjourn Chairman MiIc:. Cones: (TBD, 2009) Oate:JdLL 5/ () 9 , ftem#:lloI.( I)A~ :,:~ies try - . .- -, <._"~",,~ .. -.... -- 16 '1 A3' Fiala fWas Collier County Henning Citizen Corps Advisory Committee Coyle June 17,2009 Coletta Voting Members Present Reg Buxton, Greater Naples Chamber of Commerce Lt, George Welch, Collier County Sheriffs Office Doug Porter, Naples Civil Air Patrol RECEIVED Russell Rainey, Community Emergency Response Team Deborah Horvath, American Red Cross JUl 2 3 2009 Floyd Chapin, Community Emergency Response Volunteers Board of County C " Voting Members Absent: Captain Castillo, Salvation Army -Omm/SSloners (Excused Absence) Jerry Sanford, North Naples Fire Walter Jaskiewicz, Coast Guard Auxiliary Expert Consultants Present: Joe Frazier, Collier County Emergency Management Greg Speers, East Naples Fire District Voting Members Absent: James Elson, Collier County Veterans Council (Non-Excused Absence) Meeting was called to order at 3 :00 p,m, Pledge of Allegiance recited and roll call taken. Approval of Minutes Motion to accept the minutes of the May 20, 2009 meeting made by Reg Buxton, and seconded by Doug Porter. Approved unanimously. Threat Update Per Lt. Welch, we are still at the Elevated Threat (Yellow) at the National level. For domestic and international travel, it is at High leVI (Orange), Recommend everyone remain vigilant. New Business Presentation for Lt, Welch Reg Buxton presented a plaque to Lt. Welch for outstanding leadership with the Collier County Citizen Corps from 2007 to 2009. Joe Frazier said that Lt. Jones will be a great replacement. US Coast Guard Auxiliary Everbridge Communication System This system allows contact of all 6,000 District 7 members within 5 minutes, National Safe Boating Week (May) This was a success in May. The US Coast Guard ran a great campaign. Dan Marino was the spokesperson, as well as the Miami Dolphins cheerleaders, He has asked that all the Dolphins participate in safe boating training, Certified USCG Auxiliary Members Qualifiedfor Incident Command Post Positions This is available for Collier County - just contact Walt Jaskiewicz. 2009 National Community Preparedness Conference Per Joe, there is money in the grant and Russ Rainey has volunteered to attend. He has family in the Arlington, Virginia area and can stay with them, in order to save some money on hotel expenses. This meeting is for a resurgence of the Citizen Corps, This should be very beneficial to this group and the entire County if we have representation at this meeting, Apply ~~or ,Russ's registration ane flight. Group agreed that Russ should attend this conference, with motion to accept made by Floyd , ~ded by Debbie Horvath, and approved unanimously, Date: Item#: c,~,_,~"'_~~'".__r_. ___ "-....... -----~#_._'...._._-- ~_..._----",._-"_...,,,. ","-#"~ 16/ 1 A,3 ... Collier County Citizen Corps "Ready, Willing, and Able" The terrorist attacks of September 11, 2001 had a profound impact on how aU Americans conduct their lives. In response to this devastating event President Bush established the Department of Homeland Security, forever changed how we conduct aviation and border security, created the USA Patriot Act, and launched the USA Freedom Corps initiative. Across the nation and at the local and community levels, this initiative also called for the establishment of local Citizen Corps Advisory Councils and Collier County did not hesitate to be one of the very first County's in the nation to respond to this calL The premise behind this council is to coordinate volunteer activities that will make our communities safer, stronger, and better prepared to respond to any emergency situation. The Citizen Corps is made up of first responders, volunteer organizations, law enforcement agencies, and community-serving institutions, such as schools, hospitals, and faith based organizations. Some of the local activities involved are the Community Emergency Response Teams (CERT), local Neighborhood Watch Teams, and Medical Resenre Teams. The objectives of this council are to educate the public on how they can take an active role in protecting themselves, spearhead efforts to offer citizens new and existing volunteer opportunities, support the needs of the first responders, increase public awareness on threats of terrorism, crime, and disasters, and advising our elected officials on the needs of the community. The Collier County Citizen Corps is a well-established organization who has the safety and well-being of our citizens first and foremost in their minds. If anyone would like additional information please contact....... --,,~= . '''''.--'''- E c.. -M l!~ ::s~ ......~o "'SMO O..JU) ~u. C? - "N Go) UJU) ..J Go)N 1t)- . t-- c. en OcaM COZN +-B ~ .... ~- ~_.----.. ..- ',-".u ___,-,.,_'_. -."" ~ .. - - 161 1,43 ColeMaryAnn "1 Subject: FW: Advisory Committee's Mileage Reimbursement IPS Attachments: Adv Board Mileage memo,docx; BLANK Mileage Reimbursement Form,doc; MILEAGE REIMBURSEMENT ex sum 10-14~08,pdf; Reso 2008-341 Mileage Reimbursement.pdf; MILEAGE REIMBURSEMENT RATES,xlsx !l. .. From: filson_s Sent: Monday, June 01,2009 11:00 AM To: BosiMichael; BrownAraqueSummer; CookTheresa; DanielsTerri; DunnBob; flagg_d; FrenchJames; GreenKelly; GreenwoodThomas; hambright_g; IstenesSusan; JacksonDavid; KrumbineMarcy; lorenz_w; matthesmarilyn; McAlpinGary; McCaughtryMary; McLaughlinAlan; mott_t; mudd-.i; OssorioMichael; page--.i; PhillippiPenny; rodriguez_r; SchmittJoseph; SheffieldMichael; sillery_t; sulecki_a; SummersDan; townsendamanda; vonrinteln--.i; WilliamsBarry; ZoneMelissa Cc: PriceLen; mudd--.i Subject: Advisory Committee's Mileage Reimbursement Staff Liaisons, REMINDER: ADVISORY BOARD MEMBER MILEAGE REIMBURSEMENT On November 18, 2008 the Collier County Board of County Commissioners passed Resolution #08-341 authorizing the reimbursement of mileage expenses for Advisory Board members who travel in excess of 20 miles round trip to attend regularly scheduled Advisory Board meetings. To request reimbursement, please follow the instructions below. 1. Complete the attached form clearly and legibly using one line for each regularly scheduled meeting attended on or after the effective date above. There is no need to complete the column for Reimbursement Rate or Amount requested. 2. Attach a copy of a map indicating the driving distance to and from each meeting. Only one copy of the map to or from each location is required. Maps can be obtained and printed using any computer generated map program such as Mapquest, Yahoo, or Google Maps. 3. At the last meeting prior to July 31 of each year, submit the completed form to the Advisory Board Liaison for processing. Checks will be mailed to the address shown on the form no later than October 31st. 4. Incomplete or illegible forms will be returned unprocessed. PLEASE SUBMIT TO SUE FILSON PRIOR TO JULY 31ST. Sue .J"iCson 'Executive :Manager, 'BCC (239) 252-8606 yfione (239) 252-6406 fax suefiCson@co{(fergov.net 1 . --,.- .1.1:>.____"",.'_," .""""-'~'----qr- -* -,..,...."...,'.,~,.".,"."._,-,._...."._.,.,.,._---,. .. 161 lA.=? ADVISORY BOARD MEMBER MILEAGE REIMBURSEMENT On November 18, 2008 the Collier County Board of County Commissioners passed Resolution #08-341 authorizing the reimbursement of mileage expenses for Advisory Board members who travel in excess of 20 miles round trip to attend regularly scheduled Advisory Board meetings. To request reimbursement, please follow the instructions below. l. Complete the attached form clearly and legibly using one line for each regularly scheduled meeting attended on or after the effective date above. There is no need to complete the column for Reimbursement Rate or Amount requested. 2. Attach a copy of a map indicating the driving distance to and from each meeting. Only one copy of the map to or from each location is required. Maps can be obtained and printed using any computer generated map program such as Mapquest, Yahoo, or Google Maps, 3. At the last meeting prior to July 31 of each year, submit the completed form to the Advisory Board Liaison for processing. Checks will be mailed to the address shown on the form no later than October 31st. 4. Incomplete or illegible forms will be returned unprocessed. <~~. - _~tl> , -_._'_."...."'-.""~.."'--~ ---.-- 161 l'A3 November 19, 2008 To BCC Advisory Board Liaisons: On November 18, 2008 the Board of County Commissioners passed Resolution #08-341 authorizing the reimbursement of mileage expenses for Advisory Board members who travel in excess of 20 miles round trip to attend regularly scheduled Advisory Board meetings. Please distribute the enclosed Reimbursement Request Forms and Instruction Sheets to all Advisory Board members as soon as possible. Requests for reimbursement will be collected and processed once per year. Please collect all requests at the last meeting in July each year and validate, by signing the form on the appropriate line, that the board member was in attendance for each meeting for which reimbursement is requested. Once complete, forward all forms to Sue Filson for processing. Checks will be mailed to the board member at the address provided on the form no later than October 31st. Thank you for your cooperation. . -~-~".... ., ........... .......""'.-....""... 0,,- . 16/1 A 3 Cil ..... o If"1 f-< ~ o N ..... o l:i '<:t Q) 1.0 a o Q) ....... '" 0'\ ..... ....l g .E ~ ....... aQ) f-< ....... '~s 0 g ~~ f-< qJ '0 ~S'i t).I) qJ ,i" ~ ., ~ siN Z qJ ._ o := ~ ?fid o ~ ~ 0 ;;d"! ~ ~ f---- Pii ,? E--< 22 02 0;; ;i '7' 0... M Ai IY ~ 0 :;: ~ H? ~ ,...., ~ -- ~ ...... 0... ",'- ~ ~ ~ ~~+ 00000000000000000000 ~ ....l ;, ~~~~~~~~~~~~~~~~~~~~ ~ ~ qJ (( ~.. ~ t).I) ~~ ~ ~ ~u ...., qJ >-~ ~ ;; U~.. - ~(ii l'E ~ .s ~ c.. li;ji~i~ii; " <C "0 ~ r-- ~ -0 <C~~ r_~ 7: ~ Co ~ 0:: ~ e " - ;;;/ tt1 O~c..~ ~ g:i';i;~~G] ~ g ~ ~ ~ ~ r_~ ~ ii 0 '" - V2 ;ii l:i '..... ..:l <e ii ",a - ,-, O?i tt1 '..... 0 ~ -.- 0 tt1..c: ~ ...:l~i'E au..... r_~ ll. e;, '" ;'3 ~ :sl '3d!i, .6':S '~ ~ ~ -0.......... ~ Q 0 tt1 U E--< 0 i l:: ;'3 g, - '-.' B-o", ~ 0 e ;i;,,' d l:i 0 ~ "Z'6'J:i ',:'; ,:::l o::l ..... ~ ~~ - ~~Co ~ tt1.....'... =: 0 0 . o 0 'C 0 Iii tt1 '';:: > ....... ~~ ..... I' B~Q)'<:t U "C as 0 Iii ~ ~ ,5 ;;b ;;... ~ 0 r:/J c:/i 0 ,;:1 '" 0 ~ ~",....... - s/ .....uRo .... >- ';; ,;:! 0 ,iiii 0 u= t:: N o ~'Og ll. .~ $~~o IJJ o...~r:/J S I?~~i i3~SZ - 0 '" a u "- "~. l:i l:i .- - ",", 0...... 0 0 Q ~ 0 '0 lii.ii c.. 0 8 '';:: < o~ si'i!d ~23~~ "'"' ....l ... ~ ::::"0 '" ~~ ~ ~ o~~~ ~> ... ~ ~t::..... ~~ qJ Iii tt100c U ll. I .'., 1;j 'e 1:: l:i >-, - I,'. ..c: 0 ,~ ;;j ....,If-< ~ I;. .....0..80 o "'"' ~i R <l) ....... U > 0 ,-,Iii t:: ;'3 ,;:! t ' , >- f-< r-- li,/" !B = t:.= ' , ~ f-< Z iilii,i tt1 ...... 1;j '0 ~ ' , ::::J Z~ 'i, ai38u ::::J Cl E- ~ ~ .......;},;;; ~ ~ c'O E- ~ ~ i o ~is ...... g, 0 ZJ i <c co 0 U;!]r:/J.i.i ~x~l:i " fu Cl CiJ ~ ...... ~ ?,H. u <l) 0 ...... 0:: ~ ~ ::::::J r:/J qJ<;' ~ OJ) ,5 8 r/) Cl... Z ....... ~ Z -<? ~ ,5 ..... 0 w ' , 0 :3 ~ ~ Q I~;\:ji;/; ~ Q) as ,!:: w W Cl... ~ oiii~ ~~~g. ~ ~ ~ ::; U~~ii .......bu~ Cl... Cl Cl... .....:! .---- '''_'"...~-,~..."..-~.,-_. ADVISORY COMMITIEE 16/ MILEAGE REIMBURSEMENT lA~ RA TES MILEAGE DATE RATES '---- ----- -------,.~.,---- November-OB 0.585 ------- -- December-08 0.585 ~-----------'- ----- -- January-09 0.55 -- February-09 0.55 March-09 0.55 April-09 0.55 May-09 0.55 '- June-09 0.55 '- July-09 0.55 -- 1----, August-09 -- September-09 ,~ October-09 November-09 -~ December-09 -, _.~, .'~" "~."._.....,~-.....,-,.,.. - '.. -- e .' . 16/ lA3 RESOLUTION NO. 2008- ~ A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, REPLACING AND SUPERSEDING RESOLUTION NO. 93-224, IN ORDER TO ESTABLISH A POLICY RELATING TO ALL COLLIER COUNTY ADVISORY BOARDS, WHICH PERMITS REIMBURSEMENT OF TRAVEL EXPENSES FOR ADVISORY BOARD MEMBERS WHO MUST TRAVEL IN EXCESS OF 20 MILES ROUNDTRIP TO ATTEND MEETINGS. WHEREAS, on October 23, 2001, the Board of County Commissioners repealed Ordinance No. 86-41, as amended, in its entirety, and adopted Ordinance No. 01-55, which now governs the creation and review of Collier County Boards and provides a policy declaration; and WHEREAS, both Ordinance 86-41 and the superseding Ordinance No. 01-55, as amended, define a "board" to include every agency, advisory board, regulatory board, quasi- judicial board, committee, task force or any other group created and funded in whole or in part by the Board of County Commissioners; and WHEREAS, on June I, 1993, the Board of County Commissioners through adoption of Resolution No. 93-224, established a policy of non-reimbursement for any in-County travel expenses incurred by board members defined by then-current Ordinance No. 86-41, as amended; and WHEREAS, Ordinance No. 01-55, as amended, is silent as it relates to reimbursement for in-County travel expenses incurred by members of the boards defmed therein; and WHEREAS; in light of recent, dramatic increases in fuel prices. the Board of County Commissioners desires to revise its policy of non-reimbursement for travel expenses to avoid placing undue hardships on advisory board members who must travel in excess of 20 miles roundtrip to attend their board meetings. NOW. THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA. that: 1. The Board of County Commissioners hereby establishes a policy which provides for reimbursement of mileage expenses incurred by advisory board members who must travel in excess of 20 miles roundtrip to attend their advisory board meetings. 2. The Board of County COmmissioners shall from time to time review and approve the process and funding source for administering this policy. 3. This Resolution shall supersede and replace Resolution No. 93-224. Page 1 of2 ".-.".*,~--,~._.-._. " 1 t., I 16/ EXECUTIVE SUMMARY 1 A ? Recommendation that the Board of County Commissioners provides guidance to staff on whether to pursue a policy for reimbursement of mileage expenses to Advisory Board Members and, if so, provides further direction as to the parameters and conditions for said reimbursement. OBJECTIVE: To have the Board of County Commissioners ("Board") provide guidance to staff on whether to pursue a policy for reimbursement of mileage expenses to Advisory Board Members and, if so, for the Board to provide further direction as to the parameters and conditions for said reimbursement. CONSIDERATIONS: The Board of County Commissioners has established a number of advisory boards and commissions to provide input, insight, and technical advice that assist them in the performance of their duties. These advisors provide diverse perspective and valuable service to the Board assisting them in making sound and informed decisions to better serve their constituents, Advisory boards and commissions are created by Resolution and members, who are appointed by the Board of County Commissioners, serve without compensation. Over 350 individuals from all areas of the county currently serve on advisory boards and commissions. Because of increasing fuel prices, the Board directed staff to review options for potential reirrbursement of the cost of attending advirory board and oommission meetings. Staff reviewed travel distances for current advisory board members and determined the following: · The average round trip distance per meeting is approximately 20 miles · The median round trip distance per meeting is apprOXimately 15 miles · Approximately 20% (70) members travel be1:\oveen 20 and 30 mles round trip · Approximately 10% (35) members travel be1:\oveen 30 and 40 mles round trip · Approximately 3% (10) members travel be1:\oveen 40 and 50 mles round trip · Approximately 5% (16) members travel over 50 mles round trip Advisory board members fall into two groups - those who represent the general public (95%) and volunteer their time and those who represent their employers (5%) on paid time (government agencies, environmental groups, business/industry groups, etc). In evaluating development of a policy for reimbursement, several elements should be considered such as eligibility factors, reimbursement parameters, reimbursement rates, and disbursement methods. Some options for each follow, Eligibility factors: · All members · All members who do not represent their employers · All members traveling greater than Bee determined number of miles round trip per meeting -~~_.-<.~.<~ --_._..~ -,.._~ 6 , l',j 1 I A'~ Reimbursement parameters: · All miles traveled · All miles traveled over a BGG determined number of miles Reimbursement rates: · Federal mileage rate (currently $.585) · A rate less than the federal mileage rate, to be determined by the BCC · An annual stipend for all members, or for all members traveling over a BCe specified number of miles (per meeting actually attended or annually) Reimbursement methods: · Annually on the anniversary of appointment · Annually during the first month of the budget year (pro-rated based on appointment date if less than a full year has been served) · Annually upon request of the advisory board member FISCAL IMPACT: No budget has been established for this program. The cost will vary based upon the criteria for implementation ranging from a high of approximately $50,000 annually to cover all miles traveled for all advisory board members at the federal mileage rate to less than $2,000 for a $100 annual stipend to those traveling greater than 50 niles round trip per meeting. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. LEGAL CONSIDERATIONS: No legal issues are raised by this Executive Summary. The County Attorney will work with staff to implement Board direction on this matter. _ JAK RECOMMENDATIONS: That the Board of County Commissioners provides guidance to staff on whether to pursue a policy for reimbursement of mileage expenses to Advisory Board Members and, if so, provides further direction as to the parameters and conditions for said rei mbursement. PREPARED BY: Len Golden Price, Administrator, Administrative Services Division . , , 1 A ,Ii' '-4o.!f' '~1.>",! ColeMaryAnn From: captwrj@aol.com Sent: Wednesday, June 10, 2009 10:59 AM To: ColeMaryAnn Subject: Walter Jaskiewicz Citizens Corp Mary Ann, Is there a meeting this month. I will be on USCGA Duty in Puerto Rico from June41 4th till 20th. If there is a meeting I will have someone there to replace me for meeting. Need time and room. Thank You, Walter Jaskiewicz Wanna slim down for summer? Go to America Takes it Off to learn how, 1 ,- . "'---"-''''''''-''';",",--- 161 P~.I'A ~ Collier Count~ Government Communication & Customer Relations Department 3301 East Tamiami Trail (239) 252-8848 Naples, FL 34112 www.collienrov.net June 5, 2009 FOR IMMEDIATE RELEASE NOTICE OF PUBLIC MEETING COLLIER COUNTY CITIZEN CORPS ADVISORY COMMITTEE COLLIER COUNTY, FLORIDA WEDNESDA Y, JUNE 17,2009 3 p.m. The Collier County Citizen Corps Advisory Committee will meet Wednesday, June Irh at 3 p.m. in the Board of County Commissioners chambers, located on the third floor of the W. Harmon Turner Building, Building F, Collier County Government Center, 3301 E. Tamiami Trail, Naples. In regard to the public meeting: All interested parties are invited to attend, and to register to speak and to submit their objections, if any, in writing, to the board/committee prior to the meeting if applicable. All registered public speakers will be limited to three minutes unless permission for additional time is granted by the chairman. Any person who decides to appeal a decision of the Board of County Commissioners or quasi-judicial board will need a record of the proceedings pertaining thereto, and therefore, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Collier County Ordinance No. 2004-05, as amended, requires that all lobbyists shall, before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners, an advisory board or quasi-judicial board), register with the Clerk to the Board at the Board Minutes and Records Department. If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Collier County Facilities Management Department, located at 3301 E. Tamiami Trail, Naples, FL 34112, (239) 252-8380, at least two days prior to the meeting. Assisted listening devices for the hearing impaired are available in the Board of County Commissioners Office. For more information, call Joe Frazier at 252-3600. -End- , , '_.",."_.'''-. .'..'-,.-..~-.","- l6/IA4 \7 " May 28,2009 TRANSCRIPT OF THE MEETING OF THE IJ Fiala ~ f!:t PECEJVED CODE ENFORCEMENT BOARD Halas, II) N I Fl' d Henning -r ~/ JUL f I 2009 ap es, on a C I ~ Ma 28 2009 ore 1'''0' iJ or ':"'ounty Commissioners y , Co etta I" LET IT BE REMEMBERED, that the Collier County Code Enforcement Board, in and for the County of Collier, having conducted business herein, met on this date at 9:00 a.m. in REGULAR SESSION in Building "F" of the Government Complex, East Naples, Florida, with the following members present: CHAIRMAN: Gerald Lefebvre Larry Dean Nicolas Hemes (Alternate) Kenneth Kelly Edward Larsen Lionel L'Esperance Robert Kaufman James Lavinski Herminio Ortega (Alternate) ALSO PRESENT: Heidi Ashton-Cicko, Assistant County Attorney Diane Flagg, Code Enforcement Director Jen Waldron, Code Enforcement Specialist Mise, Corres: oateJ~J-,l2J.~9_. Page 1 teni # L0 IL1JAt- 'L*) ""-,,--- ,.----'. ~<....,_..~-"": ,.."'''~_-.=,,...c,....''.-' ,..._~-~><--,-- l6/ lA4 May 28, 2009 CHAIRMAN LEFEBVRE: I'd like to call the Code Enforcement Board meeting ofCoIlier County to order for May 28th, 2009. Notice: The respondent may be limited to 20 minutes for case presentation unless additional time is granted by the board. Persons wishing to speak on the agenda item will receive up to five minutes, unless the time is adjusted by the chairman. All parties participating in the public hearing are asked to observe Robert's Rules of Order and speak one at a time so that the court reporter can record all statements being made. Any person who decides to appeal a decision of this board will need a record of the proceedings pertaining thereto and therefore may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Neither Collier County nor the Code Enforcement Board shall be responsible for providing this record. And before we start, I'd like to congratulate and introduce two new members: Herminio Ortega, sitting to the right, and Nicolas Hemes, who was once a board member and decided to come back. So I'd like to say thank you for joining our board. And roll call, please. MS. WALDRON: Good morning. Mr. Gerald Lefebvre? CHAIRMAN LEFEBVRE: Here. MS. WALDRON: Mr. Kenneth Kelly? MR. KELLY: Here. MS. WALDRON: Mr. Robert Kaufman? MR. KAUFMAN: Here. MS. WALDRON: Mr. James Lavinski? MR. LA VINSKI: Here. MS. WALDRON: Mr. Herminio Ortega? MR. ORTEGA: Here. MS. WALDRON: Mr. Larry Dean? Page 2 - - --".<-" ~'-~_'_''''''_O"'~'''_~'''<''''''_____ , -"'-----,-~_.. - 16/ 14A4 ~ 28 2009 y , MR. DEAN: Here. MS. WALDRON: Mr. Ed Larson? MR. LARSEN: Present. MS. WALDRON: Mr. Lionel L'Esperance? MR. L'ESPERANCE: Here. MS. WALDRON: And Mr. Nicolas Hemes? MR. HEMES: Here. CHAIRMAN LEFEBVRE: And approval -- well, changes to the agenda. MS. WALDRON: The minutes, or the agenda? CHAIRMAN LEFEBVRE: Well, it says approval of the agenda, so before -- MS. WALDRON: Okay. CHAIRMAN LEFEBVRE: -- the approval, we have to have changes. MS. WALDRON: We do have three cases -- or two cases that will be moved under Item 4.B, stipulations. They will be Item C.2 under hearings, BCC versus Theodore W. and Karen L. Wasserman. Case CESD2008000 1776. And Item C.3, BCC versus Scott A. Lamp, CEB 2007110819. Item C.4 under hearings is being withdrawn by the county. And under old business, A, motion for imposition of fines/liens, number seven, BCC versus Bart and Sandi Chernoff, CEB 2006030500 is being dismissed by the county due to compliance. CHAIRMAN LEFEBVRE: Any other changes? MS. WALDRON: (Shakes head negatively.) CHAIRMAN LEFEBVRE: Do I hear a motion to approve the agenda? MR. DEAN: I'd like to make a motion to approve the agenda. CHAIRMAN LEFEBVRE: Do I hear a second? MR. KAUFMAN: Second. CHAIRMAN LEFEBVRE: Any further discussion? If there is Page 3 W~,_,....'......., --",,",,-- ......., , ''''-'''-_''_~''''_''''_'*I___'"'''"'''''''"_'''__I__'''_..._..,,,,,._,_.__"_,_~_'____'"_"__~_'__ ...,....,..".~__._.......,.__~,,_~ - 16/1t44 "1May 28, 2009 none, do I have a vote? MR. DEAN: All in favor. CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Thank you. Hold on one minute, please. There's a -- in here there's a motion for imposition of fines in our package to push off the case for continuance that Mr. Kelly just brought to my attention. MR. KELLY: There was a few extra documents laid here before we started, and one of them is from Ibran Alexis Turcios on 51 st Terrace Southwest. I apologize for butchering the name. MS. WALDRON: I believe he is here, so I need to speak to the investigator. I think he's out speaking with him in the hallway right now. MR. KELLY: Okay. The letter just says that he's requesting a continuance on the hearing. MS. WALDRON: Okay. I'm going to have to get clarification on that one. MR. KELLY: So the agenda will stand then for now. CHAIRMAN LEFEBVRE: Approval of the minutes for the April 23rd, 2009 hearing. Have you had a chance to review them? MR. KELLY: Motion to approve. CHAIRMAN LEFEBVRE: Do I hear a second? MR. DEAN: I'll second the motion. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) Page 4 ~--> '" . . ... ."'-~, ""'""'.;~"" .,.-, -","_c"_~_"",",,~O"',_,,,^,o_< "..~"....-- _._._.~~,_ ,,_e'___'~~_'_ 161 f A 4MaJJ;, 2009 CHAIRMAN LEFEBVRE: Hearing none, can I have a vote, please. All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Motion passes. Thank you. We're going to move on to public hearings. Motion -- first one would be motion to dismiss. Milano Recreation Association, Inc. MR. ADAMCZYK: Good morning, Mr. Chairman and Board, Mark Adamczyk for Milano Recreation Association. I understand that the staff is dismissing the case for compliance. I'm just here in case there's any response needed from Milano. MS. WALDRON: The county wishes to dismiss this case at this time. CHAIRMAN LEFEBVRE: Any questions from the board? MR~ KAUFMAN: I'd like to make a motion that we dismiss it. CHAIRMAN LEFEBVRE: Make a motion. MR. KAUFMAN: So moved. MR. KELLY: Second. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. Page 5 " -""'"...,.~ .. . "~-"--~...-........-..,.-,,,-,..,._---,.._-- ~-.... 16J.1A4 ~~ 28, 2009 . MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Motion passes. MR. ADAMCZYK: Thank you very much. CHAIRMAN LEFEBVRE: Thank you, have a great day. We're going to move on to stipulations. The first one is BCC versus Theodore W. and Karen L. Wasserman, CEB No. CESD20080001776. (Speaker was duly sworn.) MS. SORRELS: Good morning, gentlemen. CHAIRMAN LEFEBVRE: Good morning. MS. SORRELS: For the record, Azure Sorrels, Collier County Code Enforcement Investigator. This is in reference to Case No. CESD20080001776. The county and Mr. and Mrs. Wasserman has entered into a stipulation agreement. The stipulation agreement is as follows: Pay the operational cost of $87.57 incurred in the prosecution of this case within 30 days of this hearing. And the respondents are to abate the violations by obtaining all required Collier County building permits, inspections and certificate of completion for the mentioned electrical boatlift within 120 days of this hearing or a $200 fine will be imposed for each day the violation . remaIns. The respondent may also choose to demolish the structure by obtaining a demo permit, inspection and certificate of completion and remove the mentioned electrical boatlift within 120 days of this hearing or a $200 fine will be imposed for each day the violation . remaIns. Respondent must notify Code Enforcement within 24 hours of Page 6 --~_.,,- _"u~.+.""',___,,, ,.,_,_,...,._~_..,_.~..""_._ --. ..;--~-~.- -,-, ,.-... ~"....- 16 / 1';' ~ay 28, 2009 abatement and request an inspection to be performed to confirm abatement. That the respondent -- if the respondent fails to abate the violation, the county may abate the violation and may use the assistance of the Collier County Sheriffs Office to enforce the provisions of this agreement, and all costs of abatement shall be assessed to the property owner. CHAIRMAN LEFEBVRE: The respondent I take it was here this morning but has left? MS. SORRELS: No, Rocky Scofield is representing the property owners, and he is here. CHAIRMAN LEFEBVRE: Okay. If you could stand up. (Speaker was duly sworn.) MR. SCOFIELD: Good morning. Rocky Scofield, representing the Wassermans. And we've entered into the stipulation agreement. I'm working on permits through the DEP, Corps of Engineers and the county. Problems at this time and the 120 days which we've asked for, everything will be done at that time, one way or the other. If you have any questions, I'd be glad to answer them. MR. KELLY: That was my only question. Typically we've seen DEP take sometimes much longer than 120 days. I just wanted to make sure. What's your relationship to the owner? MR. SCOFIELD: I've been working with the Wassermans off and on for years. They have several homes in Isles of Capris and I've done permitting for them in the past. And they have -- they bought __ this particular home on Cristobal they purchased, and it has docks on both sides of the property on Johnson Bay and then another section on the south end. There's -- we had problems with the DEP in that they're saying it was all state-owned lands. We're trying to prove that the southern end Page 7 . ",o_"..~_.,..'. '......,-"'... l' '" "" '_'_l'l -,"-- 16/ 'f A ~ay28,2009 h Lr of the property was dredged from uplands, which is not sovereign submerged lands now. So this all -- it's all mixed in together. And we do have problems with the county. So I'm trying to get it all taken care of at once. If I can't resolve the state issues in this time, which would help me clear this up, then we will remove the lift and it will be gone within the 120 days. CHAIRMAN LEFEBVRE: Any other questions? (No response.) CHAIRMAN LEFEBVRE: Any questions regarding the stipulated agreement? (No response.) CHAIRMAN LEFEBVRE: Do I hear a motion? MR. KAUFMAN: I'd like to make a motion that we accent the stipulated agreement as written. CHAIRMAN LEFEBVRE: Do I hear a second? MR. LA VINSKI: Second. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Motion passes. Thank you. MR. SCOFIELD: Thank you. CHAIRMAN LEFEBVRE: The next stipulated agreement will Page 8 ...- -- --"... ..-... -.....---<.-.- 161 lAL, ~ay 28, 2009 be BCC versus Scott A. Lamp, CEB No. 2007110819. (Speakers were duly sworn.) MS. SORRELS: For the record, Azure Sorrels, Collier County Code Enforcement Investigator. This is in reference to Case No. 2007110819. The violation is for unpermitted alterations of a barn to living space. The county and Mr. Lamp has entered into a stipulation agreement, and the stipulation agreement is as follows: Pay the operational costs of $88.43 incurred in the prosecution of this case within 30 days of this hearing. The respondent must obtain all required Collier County building permits, inspections and certificate of completion for the conversion of the barn within 150 days of this hearing or $100 a day fine will be imposed for each day the violation . remaIns. Respondent may obtain a demo permit, inspection, certificate of completion and demolish all unpermitted alterations, returning the structure to its original permitted state or demolish the entire structure itself within 150 days of this hearing or a $100 a day fine will be imposed for each day the violation remains. Respondent must notify code enforcement with 24 hours of abatement of the violation and request the investigator to perform an inspection to confirm abatement. If the respondent fails to abate the violation, the county may abate the violation and use the assistance of the Collier County Sheriffs Office to enforce the provisions of this agreement, and all costs of abatement shall be assessed to the property owner. That's it. CHAIRMAN LEFEBVRE: Thank you. Please state your name for the record. MR. LAMP: Scott A. Lamp. CHAIRMAN LEFEBVRE: Any questions? MR. KAUFMAN: I have a question of the county. Is this an area Page 9 N """,,_,'M'.".'O'_"'__"". "",,," .....11I r.._....... - '---"-" 161 1!A4 May 28,2009 where -- that can be converted to living? Is that in the code in that particular location? MS. SORRELS: Yes, he would be able to convert it into living space. It would actually in essence turn into a guest -- that's what it is is a guesthouse, a barn converted into a guesthouse. And yes, it would be allowed to be done, just the permits would have to be pulled for all the work. MR. HEMES: I have a question. Is the premises currently occupied? MS. SORRELS: No, that -- well, he lives in the principal structure. As for the guesthouse, no, it is not occupied. MR. HEMES: Thank you. CHAIRMAN LEFEBVRE: Any further questions? (No response.) CHAIRMAN LEFEBVRE: Do I hear a motion? MR. KAUFMAN: Motion to accept the stipulation as written. CHAIRMAN LEFEBVRE: Do I hear a second? MR. LA VINSKI: Second. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Thank you very much. We're going to move on to hearings. BCC versus Sandra E. Page 10 ... _.~ _. 'Oil A ~" . -,,-,,-'"'--- '-...,4 Of ,---~ 161 1. A,4 ~ay 28, 2009 Freedman. CEB No. CEPM 20080003744. (Speaker was duly sworn.) MR. MARTINDALE: For the record, Ronald Martindale, Collier Code Enforcement. MS. WALDRON: Hold on. I've got to read this. This case is in reference to violation of ordinance Collier County Code of Laws and Ordinances, Chapter 22, Building and Building Regulations, Article 6, Property Maintenance Code, Section 22-231, 12(B), 12(M), 12(N), 19 and Section 22-243. Description of violation: Dwelling and boat dock in deteriorating condition and poorly maintained, creating an eyesore and potential health! safety hazard. Location/address where violation exists: 416 Pine A venue, Naples, Florida, 34108. Folio 27582200000. Name and address of owner/person in charge of violation location: Sandra E. Freedman, 416 Pine A venue, Naples, Florida, 34109. Date violation first observed: 3/19/2008. Date owner/person in charge given Notice of Violation: 10/21/2008. Date on/by which violation to be corrected: 11/21/2008. Date of reinspection. January 8th, 2009. Results of reinspection: The violation remains. No repairs made, no permits applied for. At this time I'd like to present Investigator Ronald Martindale. MR. MARTINDALE: Good morning. CHAIRMAN LEFEBVRE: Is the respondent here today? MR. MARTINDALE: No, sir. I've never had any contact or anybody else in the department, either verbally or through correspondence. CHAIRMAN LEFEBVRE: Very good, thank you. MR. MARTINDALE: I would like to submit an evidence packet Page 11 ll" ._.___~.",,-- """"--~ "-_._- 16,' 1 A l May 28, 2009 for the board to review. CHAIRMAN LEFEBVRE: Do I hear a motion to accept? MR. KELLY: Motion to accept the packet. CHAIRMAN LEFEBVRE: Do I have a second? MR. HEMES: Second. CHAIRMAN LEFEBVRE: Any discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? THE COURT REPORTER: Excuse me. Alternate's motion? CHAIRMAN LEFEBVRE: Alternates cannot vote. MR. HEMES: That's right. CHAIRMAN LEFEBVRE: You can speak and ask questions, but you can't vote. Thank you. MR. LARSEN: I second. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Motion passes. Thank you. MR. MARTINDALE: Basically this property's been vacant for several years. We've had to maintain it in the past, county has, as far as mowing and so forth. It's now the structure -- the main structure is beginning to deteriorate, as the board can see on the photographs I Page 12 "~"".","-- --,~-_., "~_._....~- "'..- ~ '" - " -- 1 6 ! r 1 A ~ay 28, 2009 , submitted. Basically it's just failing all over. The boat dock is extremely poor condition. We haven't made entry to the inside of the dwelling. The initial inspection was done by one of our specialists and he just checked the outside there and provided many of the photographs here. Multiple attempts have been made to contact the owner both via telephone, correspondence and so forth. I've never heard anything, I've never received anything back, and all of the certified correspondence I've sent have been sent back as undelivered. MR. LARSEN: What are we looking at in regard to the photographs? MR. MARTINDALE: Well, which specific one, sir? MR. LARSEN: The last three that I just saw. MR. MARTINDALE: I put numbers at the bottom for-- MR. L'ESPERANCE: Do you have a wider perspective photograph to kind of give us a feeling of what we're looking at? That would help me, too. MR. LARSEN: I mean, the violation says dwelling and boat dock. MR. MARTINDALE: Yes, sir. MR. LARSEN: So I assume it's a house and a dock? MR. MARTINDALE: B-5 is the overall shot entering the driveway of the dwelling. MR. L'ESPERANCE: That helps. MR. MARTINDALE: B-1, B-2, B-3 are the upper level. As you can see, it's a bi-level structure, stilt type of home. The siding is failing and the soffit is rotting out. B-4 also shows the missing soffit from the ground level. B-6 is actually a boathouse that's integral with the main structure. It goes in off the side door of the -- if you look at B-5, it goes in the side door of where it looks like you can park a vehicle. There's actually a boatlift in there, or was. Page 13 ----" _~r ". ---~."" __e_....,.._.~ "''"'''''.~.,"..----'- 16 j 1 A 11 May 28, 2009 This is the stairs to that. And as you can see, they're failing. It'd be -- obviously I didn't walk down the steps. It's B-6. That's from the outside to the interior boat dock. B- 7, if you could post that, is an indication of some of the boards on the decking going out into the boat dock area. B-8 is an overhead shot of soffit, exposed rafters, exposed insulation. B-9, 10 and 11 are merely the site po stings to show evidence that I did in fact go to the site and post it. MR. L'ESPERANCE: Is this property still owned by the respondents or is it bank owned? What's your feeling? MR. MARTINDALE: It's still owned by the respondent as of yesterday afternoon up at the court records. MR. L'ESPERANCE: Do we know if the respondent has been paying taxes, real estate taxes? MR. MARTINDALE: I don't know, sir. MR. KAUFMAN: Do we know if this property has never been occupied in the last couple of years? MR. MARTINDALE: It's been -- it's no longer in my district, but I would say, talking to neighbors, it's been a minimum of four years since there's been any occupancy whatsoever. MR. L'ESPERANCE: Is this building secure? MR. MARTINDALE: No, it is not, sir. MR. KAUFMAN: Is the electric on; do you know? MR. MARTINDALE: Not to my knowledge. It didn't show that on the meter. I don't know what condition the interior is. I'm assuming it's probably pretty moldy. CHAIRMAN LEFEBVRE: Any further questions? (N 0 response.) CHAIRMAN LEFEBVRE: Do I hear a motion? MR. KAUFMAN: I make the motion that we find this -- the violation exists. Page 14 ._----~-'- . T .__ ",..._.~,,,,,.,,-,,,,,,- . T _.-. ,,_~___ m 1 6' 11 ~4 May 28, 2009 CHAIRMAN LEFEBVRE: Do I hear a second? MR. LA VINSKI: Second. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Motion passes. MR. MARTINDALE: Do you want my recommendation? CHAIRMAN LEFEBVRE: Yes, sir. MR. MARTINDALE: The county requests that they abate this situation by: Obtaining all required Collier County building or demolition permits, all required inspections and a certificate of occupancy or completion within "X" amount of days or a fine of "X" amount per day be imposed until the violations are abated. That the respondent must identify -- or notify, I'm sorry -- the code enforcement investigator when the violation has been abated to conduct a final inspection. And if the respondent fails to abate the violation, the county will abate the violation and may use the assistance of the Collier County Sheriffs Office to enforce the provisions of the order, and all costs of the abatement shall be assessed to the property owner. CHAIRMAN LEFEBVRE: Can you put that up on the screen, please. MR. MARTINDALE: Certainly. Page 15 ,-'IV _.,~.,-_.." -, "....",..<<~",N, ". ".._ 'W"" .."...~ "",' "'""'"' ....,"'_..'--"."...,.~' 16 'I A" M~,28, 2009 CHAIRMAN LEFEBVRE: The monitor. Go ahead, Mr. Kelly. MR. KELLY: Investigator, you stated that this particular property's had issues with it before? MR. MARTINDALE: Yes, sir. MR. KELLY: Have they ever been cited on similar cases to where this is a repeat violation? MR. MARTINDALE: Yes, sir. On the -- would you put B-5 up there, please. As you can see, this does not look bad from the street. It was knee high, waste high in weeds and grass when I first started going to this address. I brought it before the board a couple of times, and there' has been assessments and liens, and we have maintained the property as far as the mowing and so forth since then. And there's -- actually the liens are in court. I don't have the decisions with me right now. But we're the one that's maintaining that. MR. KELLY: To be considered a repeat violation, I believe it has to be similar in nature to what we're deciding on today. MR. MARTINDALE: Correct. CHAIRMAN LEFEBVRE: So if those were-- MR. MARTINDALE: Those were merely maintenance issues and nuisance abatement. This is in fact a property maintenance issue, correct. MR. KELLY: And your personal feeling on this, does this -- does it pose any type of public safety? MR. MARTINDALE: Personally I do feel it prevents safety. Especially the dock area. Even though it's private property, anybody that would walk on that dock could fall in, drown. The structure is not secured, so any transients or juveniles or people like that could get in there and -- it's a very nice neighborhood. It's not only a health and safety issue, but it's getting to be really bad as far as being an eyesore. The lot next to it is theirs too. They deeded these together some Page 16 , 10 _. ..d.._"_.~_ -- ,May 28, 2009 years ago. They're right on the canal, and it's a'veryi ntlt~a, ~; it's really a blight on the community. MR. L'ESPERANCE: Is it your feeling this property has been or might be abandoned? MR. MARTINDALE: Obviously, ifnobody's been there for four years. No maintenance has taken any of -- you know, the only maintenance done is what we've had -- by a court hearing or an order to do so. CHAIRMAN LEFEBVRE: Can you put the recommendation back up, please. Would someone like to fill in the blanks or change it around? MR. KELLY: I'd be happy to throw my thoughts out there. CHAIRMAN LEFEBVRE: Okay, go ahead, Mr. Kelly. MR. KELLY: My thoughts are this is probably going to go one of two ways: Either we're going to stir up the homeowner to where they're actually going to fix this, with potential future plans, or the county's going to inherit this mess and either try to fix it or demolish it, and in all likeliness, demolishing it, demolish the building. MR. MARTINDALE: Like I said, I don't know what the inside's like. But I would think if in fact the property did change hands, especially in that price point area, it would be a tear down, yeah. MR. KELLY: So I'm wondering, should we give the owner enough opportunity to make whatever changes are necessary, or consider it a safety violation -- or a safety issue and put tighter time restraints on it to get this thing moving on towards what could be its ultimate fate. That's my personal dilemma. Originally I was going to say 120 days, but then after the safety issue came in, I'm thinking more like 30. MR. L'ESPERANCE: I would agree with you, Mr. Kelly, on the shorter time frame. MR. KAUFMAN: Do you have any way -- I know you've tried to contact the owners, so unless you can contact the owners, this Page 1 7 _,<__M~h'__ ' ._"__.~__o_ --'"-.- l6 / 1 A faY~2009 certainly is not going to go -- MR. MARTINDALE: Sir, the last three, three-and-a-half years I've made every effort. And I don't know where they're at. I mean, we've sent certified mail, it comes back as non-deliverable. Telephone calls. I've went door-to-door speaking to the neighbors, and nobody -- apparently the respondent purchased the place and just lived there for maybe just a very, very short time, if at all, and just never returned. Simply walked away from it. MR. DEAN: You know, the taxes -- my question will be, the taxes are paid, are they not? Somebody's paying the taxes. MR. MARTINDALE: Apparently. MR. DEAN: So that taxpayer might be the owner and maybe that's the person that should be notified, because this person could be deceased that we're talking about. MR. MARTINDALE: It's a possibility, sir. I did run taxes at one time. I didn't for this case. But it was in arrears at the time, but I don't know what the status of it is now. MR. DEAN: Thanks. MR. KELLY: Well, if it pleases the board, I'll take a stab at it. CHAIRMAN LEFEBVRE: Sure, yes. MR. KELLY: I make a motion that we accept the county's recommendation to include 30 days with a fine of$250 per day. Do you understand that? CHAIRMAN LEFEBVRE: Do we want to include anything in there? Let me see, the county may abate the violation. Okay. MR. KAUFMAN: Because of what Mr. Dean has brought up I think it might be as a suggestion to take a look at the taxes on that. Maybe somebody did pass away and as was mentioned, that may be a way to gain insight. Maybe somebody doesn't know this is even going on. MR. MARTINDALE: I'd be lTIOre than happy to do that research myself, sir. Page 18 _, 'N_~'_" ... -,-,,--,."~ .. _1lI'l -'--"-"~'" ' -.--.. '~-~~'---'-"'- 1 J .L *a~28, 2009 ), , ..- MR. L'ESPERANCE: Mr. Kelly, would you be agreeable to including in your recommendation that there be some type of effort to secure the property? MR. KELLY: If I may ask county what you would do and what type of time frame you would need, if that was the case, or is it a safety issue enough to where you need to do something prior to 30 days? MR. MARTINDALE: I think probably you could just put a padlock on the bottom door there. I would recommend perhaps having somebody more knowledgeable than myself to make a check of the structure and the inside from engineering before I went any further with that, just to see what the possibility of perhaps ruling in the future as a dangerous structure, something like that. CHAIRMAN LEFEBVRE: The main structure, could there -- easy access to that main structure? MR. MARTINDALE: There's right behind -- could you put B-5 up there, please. CHAIRMAN LEFEBVRE: I mean, they could board it up also. Put in there secure structure. MR. MARTINDALE: It really wouldn't be that difficult. If you notice basically the carport in the bottom of the structure there, behind the vertical wooded area there is the main door to the structure and it's wide open at this time. The only other entries I know of that are at ground level, which is obviously storage because of FEMA regulations, would be the boat dock interior that's integral with the structure. I don't believe you could gain entry to the house, because everything is such unstable conditions there. So I think it'd be a relatively simple matter to seal the one opening. Just a matter of placing a padlock and a hasp or something like that on there. Until we -- that would cover our liability as far as trying to secure it. And if somebody did enter it, it would be breaking and entering at that point. However, we might look at in the Page 19 1'"" __"",",,,,,,c_,^_"'" ,*"___"~""''''.'''''''''d''''''',,,",'_', "_ 16" 1 A fay 2&, 2009 immediate future of doing a more intense checking the thing structurally. MR. KELLY: Mr. L'Esperance, would you be in favor of maybe giving the owner 14 days to board up the structure and then another 14 after that? MR. L'ESPERANCE: No, I would not. I would recommend that the county take steps immediately, based upon the past history of non-response of the owner. MR. KELLY: All right. In light -- was my motion ever seconded? MR. L'ESPERANCE: I'll second it. MR. KELLY: Well, I'll go ahead and withdraw it if you want to take a crack at it and see if you can build that in somehow, since you know exactly what you'd like. I'm in aggreance (sic) with you, I just don't know how to word it. So if I may, I'll just go ahead and withdraw my motion. MR. L'ESPERANCE: Can we put the recommendation back up on the screen, please. For item number one, obtaining all required Collier County building or demolition permits, all required inspections and a certificate of occupancy completion within -- I'll put 120 days or a fine of $250 a day will be imposed until all violations are abated. Number two will stand as written. N umber three will stand as written. And item number four will be the respondent must -- well, no, let me retract that. Number four, the county will secure the property as soon as possible -- is this going to be reasonable to do within a week? What do you think? MS. FLAGG: Uh-huh. CHAIRMAN LEFEBVRE: We have to give time for the respondent to get notice, in all fairness. So -- MR. L'ESPERANCE: 14 days? Page 20 ~-_. n.. , _.--.._-.;..-..;".,...."""""""__,.__ '1:-- - " - 16' 1 ~azj 28, 2009 CHAIRMAN LEFEBVRE: 14 days I think would be enough time to go out, if it only does requires a padlock or some way to secure it. I think that would be -- MR. L'ESPERANCE: I just want to be sure that we take action as soon as possible. Now they're all noticed that this is obviously a public safety -- CHAIRMAN LEFEBVRE: Nuisance. MR. L'ESPERANCE: -- potential nuisance problem. I just wanted to be sure we take action as soon as possible, so -- MR. LARSEN: Right. But I'm not hearing that any windows are broken in this place or the door is broken in. MR. MARTINDALE: No, it's really hard to see from what you saw on B-5 there. Basically what you see is what you get. I don't see any windows broken, it's just starting to deteriorate just from lack of maintenance. MR. LARSEN: See, my concern is that basically this might be an out-of-state property owner and that we're taking actions adverse to their interest, of course. How many days were we going to give, 120 days? MR. L'ESPERANCE: 120. CHAIRMAN LEFEBVRE: And 14 to secure it. MR. L'ESPERANCE: Fourteen to secure it, because it's wide open. MR. LARSEN: So what are we going to do to secure it? Are we just going to close the door and put a padlock on it or are we going to board it up, or what are we going to do to secure it? MR. MARTINDALE: That's up to you folks. I think just by securing the entry door shows that we at least made a forward effort to secure the place. Obviously all the windows can be nailed shut, too, but they're on the second story so it would be hard to gain entry. My concern also lies in the ability to contact the homeowner and to let them know what's going on. Their response to the property Page 21 " 111I11I '" ,._,...<<"^.,.._...._."... ._..,.'~.._".~~..__"""'_T___ I" " -..----- 16/ May 28, 2009 maintenance that we've been maintaining for the last several years kind of makes you wonder what's going on, too. MR. LARSEN: Right, but there's no indication of a foreclosure on it or a tax lien. MR. MARTINDALE: No, there's no lis pendens. MR. LARSEN: So it appears that if there was any debt on the property, somebody's paying that debt. And if there are any taxes due, they haven't resulted in any significant tax sale. MR. MARTINDALE: Correct, sir. CHAIRMAN LEFEBVRE: Well, we have a motion. Do we have a second? MR. KELLY: Not to be a stickler, but Mr. L'Esperance, could you repeat that number four again? What exactly are we doing, giving them 14 days to board it up? MR. L'ESPERANCE: Give them 14 days to secure the property or the county will take the appropriate actions to secure it for them. MS. ASHTON-CICKO: May I make a suggestion for the board? If you'd like, we can check with the property appraiser and see if the taxes have been paid. And if we can determine who's paying them, I can send the certificate of -- I can include that in the certificate of service and provide the findings of fact notice to them as well, if you'd like to make that part of your motion. MR. DEAN: Mr. Martindale said he was going to follow up with that. MR. LETOURNEAU: For the record, Supervisor Jeff Letourneau, Collier County Code Enforcement. CHAIRMAN LEFEBVRE: You're going to have to be -- (Speaker was duly sworn.) MR. LETOURNEAU: While I was sitting back there, Investigator Sorrels pulled up the tax document and found that it was paid in March of 2009. The information about who paid it is not on there, but we do know that it was paid at that point. Page 22 ,.""'",,..,",-_... "1"- ..-""" ...." "......,.,...<-<""......".,.-......."...,,. - . ~---~-~- 1. t') J 1 A 4May J8, 2009 I'd also like to say that the main safety issue of this property, if Ron would agree with me, is the dock, right? MR. MARTINDALE: Yes, there's no way to secure it. MR. LETOURNEAU: There's no way to secure it. I don't know if we want to go -- as far as securing it, maybe a temporary fence or something like that would be part of the order? I don't know. That's something I want to throw out. MR. L'ESPERANCE: Temporary fence, meaning of a -- like a plastic -- MR. LETOURNEAU: Yeah, they put up those orange warning fences, you know, just to let people know that there's a safety issue before they, you know, approach the premises. MR. MARTINDALE: Nothing structural, just something to -- the warning tape and stuff like that. MR. L'ESPERANCE: Just my concern that we do secure this property, since the owner is obviously not able or capable of taking the necessary actions to secure it. So I would be in favor of that temporary fence also. CHAIRMAN LEFEBVRE: We want to be specific as possible. On securing A, the boathouse and B, securing the house itself or the boat ramp or whatever it's called, boat dock. So then if the county does in fact go in and secure both, there's no issue down the road. We want to make sure that the owner is on notice that both have to be secured. MR. L'ESPERANCE: So for item number four, I would amend it to include the installation of a temporary fence -- would you describe exactly what type of fence you're thinking of? MR. MARTINDALE: I would describe it as a safety barrier. MR. L'ESPERANCE: A safety barrier. The installation of a safety barrier around the dock area, in addition to securing the property. MR. MARTINDALE: Just to make sure there's no misun-- Page 23 -, 'k'_<'''~>''-'U- - ... -. ,-~,"~_,,".,,--.,._-~ . -,~ 16 I 1 ~ ~y 28':'!1009 there's an area inside the boathouse and the dock itself is on the canal, but the rear of the structure, so it's two separate. MR. L'ESPERANCE: Would both areas need to be secured? MR. MARTINDALE: I think so, sir. MR. L'ESPERANCE: So both areas shall be secured with this temporary fencing material then. CHAIRMAN LEFEBVRE: Jen, would you-- MS. WALDRON: I just received a document that's from the Clerk of Courts that this property is under a guardianship, and it looks like it's under the life insurance company. So we will send a copy of the order to them as well. MR. LARSEN: So that raises an issue, Mr. Martindale, of whether or not they were given appropriate notice. MR. LETOURNEAU: We go by the tax collectors. I don't know, I still think the tax collector shows Ms. Freedman as the actual owner of the property. So I do believe there's proper notice in this case. MR. KAUFMAN: Where was the tax bills -- do we know where the tax bill was sent? Because that was paid, and this there was no response to. So maybe they were sent to different addresses? MR. LETOURNEAU: I believe we just sent it to the address of record. I don't know where the bill was sent. I'm not sure where they sent their bill to. CHAIRMAN LEFEBVRE: I think this is a question of our board attorney. MS. ASHTON-CICKO: The investigator has complied with what's written in the statute. However, it appears to be clear that the property owner likely did not receive notice. It sounds like she's probably incapacitated and so therefore there's a guardian appointed. So you may continue it and provide notice, if you feel that that's necessary, or if you feel that it's in such a health, safety, welfare issue that it needs to be done immediately, then I'd suggest that we send the notice to both the property owner at the address and also to the Page 24 ---~..._- T 1 11"I..... 1l'",~W""~jYt",.'__.i~;,...~-~.;'~.."'.r'''_------- ",-"- --....,- 1.1' I .~.C . rlf}l' 2009 guardian, which is in Maine. CHAIRMAN LEFEBVRE: Well, the issue here is if we then change and go ahead and send it to the guardian and also to the address we have, they can come back and say well, we weren't properly noticed in the first place of the hearing. That's what I think the board is kind of wrangling with. But we also have an issue that needs to be taken care ot: but we want to make sure that it was properly noticed so no one comes back to us and says they weren't properly noticed. MR. L'ESPERANCE: Mr. Chairman, I think we followed the statute and the code when it comes to noticing, perhaps the attorney can verify that I'm correct with this, by noticing the owner of record on the public records. MS. ASHTON-CICKO: According to your record, the owner was noticed. You would think they would have some sort of mail forwarding to the guardian. The property was also posted. So you have complied. The issue -- you could make a finding that you find that there's a health, safety and welfare issue here that warrants immediate action. And I think the issue will be later when you want to impose fines, if there's no corrective action that has been done. So, you know, you'll have that discretion at that point in time. So if you'd like to go forward today, I'm okay under the circumstances that we just discussed. CHAIRMAN LEFEBVRE: Very good. MR. LARSEN: Right. Here's the issue. The affidavit of mailing I have in my package indicates the respondent was noticed at 416 Pine A venue, Naples, Florida. And the county knew that the place hasn't been occupied for four years. MR. L'ESPERANCE: Is that the address of record for the owner? If so, then the mail is forwarded to a northern address. MR. MARTINDALE: At the time it was. I understand now that it's out of state someplace, but at the time that was her listed -- Page 25 """_.', "--,,,..._,..~~ "......-."....., '~.~"'"'''''''''..._-"..,"-_._..,..- '_"~'~'_"'_m"'__'_'",'__ J.6J 1 Je/l28, 20~9 : MR. LARSEN: So I don't mind them taking corrective action in regard to, you know, securing the facility. In regard to the remainder of the recommendation, I'm very uncomfortable imposing a time limit and, you know, the imposition of fine at the expiration of that time limit if we're not sure that they received adequate notice. Additionally, and I hate to bring this up, Mr. Martindale, but in response to I believe the chairman's question before as to whether or not you think this is a health hazard, you said personally you do. You didn't tell us whether or not in your professional opinion you believe that to be. MR. MARTINDALE: Well, personally and in my professional opinion I believe it's a health hazard. MR. LARSEN: Well, in light of your professional opinion, I think that we have a basis to secure it on an emergency basis. In regard to the imposition of a time table or fines, I think that basically we've got to give them more adequate notice. MS. ASHTON-CICKO: I think that based on what I'm hearing today, I think as part of your order today you could indicate that, you know, you find that there's a violation and direct that the 14 days that either it be secured with the installation of a safety barrier around the dock and padlocking or whatever is recommended by the investigator within the 14 days, and then you could continue as to the merits of re-noticing and rescheduling as to the impositions of the fine and getting the building permit. MR. LARSEN: Yeah, I believe you're correct. I think that's the best way to go about it. CHAIRMAN LEFEBVRE: Okay, so we have a motion right now. We would have to amend that motion. Mr. L'Esperance? MR. L'ESPERANCE: Do I need to be more specific in the outlining of the health and safety requirements that you just mentioned, or would my -- Page 26 ~-~,- -_....,~--... -. ""'-~"-'~-~ - -'-'''''''';''''.'''"<-'-'''-~'-''~'''''' '."""-~-""'"'""--~'_. ''''''--'~'-'''-' 16 I 1 ~ 28,'2t09 MS. ASHTON-CICKO: I think you can indicate that there's a violation. I think you can indicate, number one, that you find that there's a health, safety and welfare issue that requires immediate attention. And then I think you can make a finding that the remaining merits shall be continued after the property owner is re-noticed through the guardian. I can craft it a little bit more articulate for you. And then just leave it at that. And then when you have your rehearing in another 30, 60 days, then that's when you can impose the fines, if it's not corrected. So the health, safety and welfare issue would be addressed immediately, but the remaining issues will be postponed. MR. L'ESPERANCE: I see. Okay, okay. I amend my recommendation for the findings to find that there is a violation and that there is an impending health and safety concern for this property, and that it be corrected within 14 days to include the installation of a locking mechanism on the main entrance to the structure, and some type of a safety barrier on the dock and -- what other area did you mention? MR. MARTINDALE: The boatlift. MR. L'ESPERANCE: The boatlift and the dock area. And the remaining of the concerns to be addressed at the next hearing, within 30 or 60 days. CHAIRMAN LEFEBVRE: And a fine -- MS. ASHTON-CICKO: Just indicate that the property owner will be re-noticed through the guardianship. MR. L'ESPERANCE: And the property owner will be re-noticed, yes. CHAIRMAN LEFEBVRE: And the fines will be 250 a day? MR. L'ESPERANCE: Do we address the fines since we're -- MS. ASHTON-CICKO: I think we address the fines and so forth at the next hearing. CHAIRMAN LEFEBVRE: Well, we do have to have some kind Page 27 _w '--"'~""~"~'~'''-'''-~''--'--'- . -'~_.-"'-"";~'-'-'-","--'-'--'" . -'~_."- ---'''~''''''-' " .,' "--_._..,'- ,.16 I '~4ay 28~OO9 of fine if after 14 days the work -- they didn't secure it. MR. LARSEN: Mr. Chairman, I think the application was basically is that the county has the authority to secure the premises, based upon the testimony of Mr. Martindale as the expert witness on behalf of the county, and that the homeowner be re-noticed through the guardian, and that everything else is passed to the -- or continued until a, you know, future hearing date. Not that we'd give them notice to secure. Because basically that would result in a delay in the securing of the premises. CHAIRMAN LEFEBVRE: So it will be -- MS. ASHTON-CICKO: You could indicate that the property owner will be re-noticed in the corrective actions, and fines shall be determined at a future hearing. MS. WALDRON: Can I just have you guys add that any cost of securing the property will be assessed to the property owner that the county may spend? MR. L'ESPERANCE: Yes. MR. KAUFMAN: I have one thought. You said the door is open? MR. MARTINDALE: Yes, sir. MR. KAUFMAN: Before the door is secured, is it possible to get the sheriff to go through the residence to make sure there is nobody in the residence before it's secured? MR. MARTINDALE: I don't know what their -- what their policy is on going inside of a structure like that. I would have to check with them, because -- MR. LARSEN: They'd have to have probable cause to enter into -- MR. KAUFMAN: Well, I hate to lock up a building if there may be some transient person who is living in there and then you lock them . In. CHAIRMAN LEFEBVRE: I think we're overdoing this. I think Page 28 W_-'-"'""__~_______'_ ____,_~__,"".....C~_...h'._ .. - ,-.-. 1 t:. tray 28,2009 ,-~\ ~ * 1 A 4 .'0.' ~~:'._ ".i we have to move and -- MR. MARTINDALE: It's been sitting that way for a while. The neighbors pretty well keep an eye on the place. I think if we had any illegal type of traffic, foot traffic or otherwise -- they're just concerned about the future of it. CHAIRMAN LEFEBVRE: Do I hear a -- MR. L'ESPERANCE: Call the question, Mr. Chairman. CHAIRMAN LEFEBVRE: Go ahead. MR. L'ESPERANCE: Call the question. CHAIRMAN LEFEBVRE: Okay, thank you. I thought you had another question. Do I hear a second? MS. ASHTON-CICKO: May I repeat what I believe your motion is? CHAIRMAN LEFEBVRE: Go ahead. MS. ASHTON-CICKO: Okay. First you find that there's a violation. Second, you find that there's an immediate health, safety concern. Third is that the owner must secure the property within 14 days of this hearing by installing a safety barrier around the dock and boatlift and providing a locking mechanism on the structure, or Collier County will secure the property 14 days after this hearing if respondent has not taken action. And then fourth will be property owner will be re-noticed and the corrective action and fines shall be determined at a future hearing. And five, costs to the prop -- to secure the property will be assessed to the property owner. MR. L'ESPERANCE: Yes. MS. ASHTON-CICKO: Okay. CHAIRMAN LEFEBVRE: We have a motion. Do I hear a second? MR. DEAN: I'll second the motion. CHAIRMAN LEFEBVRE: Any further discussion? (N 0 response.) Page 29 -'"-...._-~~" --,.~,,~-,.- "...~. ~..."__~...,, ..~._M___ -,-_. 16 J 1 ~ 28, 2009 i CHAIRMAN LEFEBVRE: All those in favor, say aye. MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Motion passes. Thank you very much. MR. MARTINDALE: Thank you, gentlemen. CHAIRMAN LEFEBVRE: The next case will be BCC versus Southern Development Company, Inc. CEB No. CEVR20080014785. And we do have a speaker on this. MS. O'FARRELL: We do have speakers from the community on this case. CHAIRMAN LEFEBVRE: I only saw one slip. MS. O'FARRELL: We were told -- do they fill out slips or don't they? MS. ASHTON-CICKO: Yes, we -- this is on Southern Development Corporation. We do have one speaker. MS. O'FARRELL: Does anyone else want to speak? MS. ASHTON-CICKO: Would you like me to call the speaker now? CHAIRMAN LEFEBVRE: No, no. Do we have any other speakers? (No response.) (Speakers were duly sworn.) MS. WALDRON: This case is in reference to violation of reference of Ordinance 04-41, Collier County Land Development Page 30 ...~...<---,- , ~'-___"-'_"'__1~." " ...d ..- - --..- .., faJ121, 2009 " '} " Code, Section 4.06.05(J)(2), general landscaping requirements, maintenance of landscaping. Description of violation: Required landscape has fallen below Collier County approved site development plan amendment 2007ARl1210 standards. Location/address where violation exists: 13245 Tamiami Trail East, Naples, Florida, Folio 00726000009. Name and address of owner/person in charge of violation location: Southern Development Company, LLC, care of Mario Curiale, registered agent for Southern Development Company LLC, 845 Bald Eagle Drive, Marco Island, Florida. Date violation first observed: 10/02/2008. Date owner/person in charge given Notice of Violation: 11/10/2008. Date on/by which violation to be corrected: December 15th, 2008. Date of reinspect ion: February 3rd, 2009. Results of reinspection: The violation remains. At this time, I would like to present Environmental Specialist Susan O'Farrell. MS. O'FARRELL: Good morning. For the record, Susan O'Farrell, Collier County Code Enforcement Environmental Specialist. This is in reference to Case No. CEVR20080014785, dealing with the violation of a required landscape that has fallen below the site development plan amendment 2007-AR-11210 standards. It is located at 13245 Tamiami Trail East, Naples, Florida. Folio No. 0072000009, otherwise known as the Tractor Supply Company. The date when the notice was received by the respondent was November 10th, 2008, as shown on his signed certified mail receipt. I have Exhibit B, which would be the site development plan AR-11210; Exhibits C, photos of the property; and Exhibit D, a Page 31 ,-.,'''.--- ___""w..__"_,_ ~.~'~'-'>~'--, ---- 16 I 1. A /pay 2!.'2009 correct work order that was filled out by the Collier County inspector. MR. KELLY: Make a motion to-- CHAIRMAN LEFEBVRE: Before that, please. Has the respondent seen these documents? MS. O'FARRELL: The respondent has been given copies of all of the exhibits. CHAIRMAN LEFEBVRE: Do I hear a motion? MR. KELLY: Make a motion to accept the exhibits. CHAIRMAN LEFEBVRE: Do I hear a second? MR. DEAN: I'll second the motion. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Motion passes. MS. O'FARRELL: Okay. This case was opened as a result of a complaint to Collier County Commissioner Coletta about the required landscaping at the back of the property, specifically the wall on the northern side and how it had not been installed with required landscaping. The complaint was received on September 24th, 2008. I inspected the property and found the landscaping was deficient. I would like to present Exhibit B, the county approved landscape plan, which will show the required landscape for this property. Please note that the northern boundary of the property, which Page 32 ...."~.. , -- ----- .~ l~, .1 M:y 28, 2009 " ~.. 'r, "l includes a wall with exterior plantings. The exterior would be th~ey .... word there. MR. L'ESPERANCE: What is the date on this plan? MS. O'FARRELL: The plan was approved by Bruce McNall on September 4th, 2007. MR. L'ESPERANCE: Thank you. MS. O'FARRELL: It was completed by Dale Slaybaugh of LA Landscape Architect Land Planting and Irrigation Design. Can everyone see that okay? Or I have a copy here that we could pass from one to the other. CHAIRMAN LEFEBVRE: Maybe you can just explain between a commercial and residential zoning, there should be a wall, correct, a cement type wall? MS. O'FARRELL: Yes. The code has changed such that they have to have a stucco masonry wall. And the plantings are always on the exterior of the wall, facing the -- CHAIRMAN LEFEBVRE: The residential. MS. O'FARRELL: -- residential side, yes. CHAIRMAN LEFEBVRE: Okay. So we know at least what we're look at. MS. O'FARRELL: Exactly. At the top of the plan, here -- CHAIRMAN LEFEBVRE: There is a mic. around the comer. MS. O'FARRELL: I didn't figure that part out. The plantings are depicted on the plan as being five tahun holly trees, five myrsine, 35 sword ferns and 15 cordgrass per 100 feet. As you can see by the cutout up at the top. The landscape has not been installed and the wall has not been completed. In addition, the property has fallen below the standards of the site development plan. If we can look at Exhibit C, these are the photos of the property. This would be one of the islands in the parking area where palm trees Page 33 --~- ._~ .... "--""".''''~"''-'''''''''_._~- ---.""",-,. --- 16 f 1 May 28, 2009 ,'. ~' A 4 have died and have not been replaced. Landscape code in such, and it's been included in the packet, requires that replacement within 30 days. C-2 also shows dead and dying landscape. C-3 is the retention pond that is being let go. It also shows the wall at the back. The white is the wall that extends down to just about the property line and has not been completed. This is part of Phase 1. MR. LARSEN: I'm sorry, Ms. O'Farrell? MS. O'FARRELL: Phase II, I'm sorry. MR. LARSEN: Where -- all right. And the homeowners being affected are those where we see the roofs on the other side of the white fence? MS. O'FARRELL: Yes, that would be Falling Waters. MR. LARSEN: Okay, Falling Waters. This retention pond was excavated as part of a commercial, or -- MS. O'FARRELL: Part of the PUD for this development. MR. LARSEN: Is it a residential development or a commercial development. MS. O'FARRELL: Commercial. MR. LARSEN: Commercial development. MS. O'FARRELL: It's a separate development from the Falling Waters. MR. LARSEN: Right. I just didn't know if it was a commercial development or a residential development. MS. O'FARRELL: Commercial. The retention pond is all for the commercial properties. We're talking about the area of 951 at 41. MR. LARSEN: 951 and 41, okay. CHAIRMAN LEFEBVRE: Southeast. MS. O'FARRELL: On the -- is it the north side? CHAIRMAN LEFEBVRE: North, yeah. Northeast. MS. O'FARRELL: Northeast. I get a little confused down there because 41 makes that turn. MR. LARSEN: And is the commercial development finished, or Page 34 --,~ - .'......,."."--"',,.,'~__. .....T . ,----,--..'-~..-- 11 ~'.' May 28, 2009 is it -- lty l 1 A 4 ~ MS. O'FARRELL: Yes. MR. LARSEN: -- still a work in progress? MS. O'FARRELL: It's finished. Phase III I guess they're going to continue developing. So Phase III hasn't had its site development plan approved yet. And that would be part of Mr. Curiale's response to our presentation. So I'll let him go ahead and do that, he probably knows a little more about the Phase III. CHAIRMAN LEFEBVRE: Do you have any more pictures? MS. O'FARRELL: C-4-- CHAIRMAN LEFEBVRE: Before we move on, if anyone would like to look at the site plan, it might further -- I'm familiar with this property because Mr. Curiale has been here several years ago, so I'm familiar where the property is, a little bit of it. But if you want to get a little more familiar with it, you can probably look at the site plan and see where Falling Waters is in relationship to this property. MS. O'FARRELL: Which is why I was going to ask you if you wanted me to hand you this, so that you can look -- CHAIRMAN LEFEBVRE: If any of the members-- MS. O'FARRELL: -- at it while you're looking at the photos. MR. LARSEN: Yeah, I'd like to take a look at it. MR. DEAN: Susan O'Farrell, I just had one question on pictures three and four. You call that a retention pond? MS. O'FARRELL: Yes. MR. DEAN: Okay, in the dry season how are they supposed to maintain that? Cut that, or what? MS. O'FARRELL: Well, usually they keep it down a little bit and you keep it exotic free. And then when the rain comes, you know, it fills back up again. But this -- I believe this was just dug, excavated and let go. MR. DEAN: So in other words, you're saying that should be cut down lower. Page 35 ~ "-.",, ",,-,--,"- -,._~.._..",...,_..-",~......."..~----~ - ...--. -- 161 1~ l1fY 28,2009 MS. O'FARRELL: I'm not sure exactly what they do with these. And especially since these pictures were taken. I don't even know what it looks like today with all the rain that we've had. But there were exotics in it and -- I also believe that as part of the overall site development plan, it's part of their preserve -- native retention area. CHAIRMAN LEFEBVRE: Any other questions? (No response.) CHAIRMAN LEFEBVRE: Mr. Curiale -- MS. O'FARRELL: So C-4 shows where the wall has been constructed. As you can see, the installation of vegetation has come down to this point. And this has not been vegetated. Unfortunately even this should be on the other side of the wall; it should be on the Falling Waters side of the wall. CHAIRMAN LEFEBVRE: Do you have any pictures from the other side? MS. O'FARRELL: Yes, I do. CHAIRMAN LEFEBVRE: Okay. MS. O'FARRELL: C-5 is on the other side of the wall. We're looking down the wall east. C-6 is looking in the other direction at the unfinished part of the wall. C-7 is a photo that I tried to get as much of the wall as possible into the photo so that you could see as far down that there hadn't been landscaping installed. CHAIRMAN LEFEBVRE: And from what direction are we looking at this one? MS. O'FARRELL: We're looking east. So it's just that I moved over about 15 feet and to be able to -- CHAIRMAN LEFEBVRE: All right. MS. O'FARRELL: C-8 is looking on the interior of the wall, on the tractor supply side of the wall, showing where all the way at the Page 36 ~--'" <l!IdlU. .01........."", .__,"""""".'....~...,._._.'d...~~~~,._-..__ ~ ! . - ---- 11 6 L " .. ~ay 28, 2009 '~:J ,~, ... h 4ij ,...... very tip you can see where the landscaping may have started, and then just wasn't continued down to the end. Which although still should have been on the outside of the wall, not on the inside. C-9 is the same. You can see where the -- actually the cleared area for landscaping has gone all the way around to the corner of the retention pond, retention area. MR. KAUFMAN: Is there irrigation there? MS. O'FARRELL: Yes. There is irrigation all the way along the inside of the wall, as shown by C-l O. If you can pick out the little irrigation heads. I included C-ll because the irrigation obviously was wet and functional. You can see where it's organic. And then C-12 is the valve box that's on that side also. Exhibit D that we want to present -- Exhibit D is an agreement with Collier County. The inspector who was doing the certificate of occupancy for the property, he was asked to give an early c.o. in spite of certain things not being done yet, and so made this agreement that the certain things would be taken care of within a certain period of time. As you can see, number one and number two are to finish the wall and to finish the landscaping of the north wall adjoining Falling Waters. This was dated and signed by Mr. Curiale on March 27th of'08. So we had quite a bit of time between March 27th of'08 and September that Falling Waters sort of refrained from making their complaints until they finally decided to call Commissioner Coletta. MR. LARSEN: Are the commercial buildings occupied and are they conducting business out of them? MS. O'FARRELL: Yes, they are. MR. HEMES: Susan, does the irrigation extend on the Falling Waters side? MS. O'FARRELL: No. Page 37 , - - ~1l' t- ".___",. _,."._, _ .....".-.,.'o~~.____ ---- MR. L'ESPERANCE: Does it need to? 16 r 1 ~a428, 2009 MS. O'FARRELL: There's -- MR. HEMES: Does it need to be? MS. O'FARRELL: It would need to if there's going to be vegetation, the required vegetation. The landscape plans that I have, which we have submitted as Exhibit B, have a second page, which we can put up on the overhead. I didn't make copies of it, but it has the irrigation plan which shows that irrigation was submitted for approval and approved by Bruce McNall to have irrigation on both sides of the wall. MR. HEMES: Thank you. MS. O'FARRELL: It's kind of just straight line with little black dots. But if you'd like me to, I can put it up on the overhead. CHAIRMAN LEFEBVRE: I don't think that will be necessary. If it's -- it's going to be similar to -- MS. O'FARRELL: It's the same plan, just without all the vegetation -- CHAIRMAN LEFEBVRE: But it's similar to what is going to be on the southern side of the wall, correct? MS. O'FARRELL: Yes. They're triangulated. MR. ORTEGA: I have a question, Mr. Chairman. CHAIRMAN LEFEBVRE: Go ahead. MR. ORTEGA: This permit was pulled back in 2005. Does that mean the work to be done or completed is out of date with regards to permit? MS. O'FARRELL: It probably took him that long to get through the site development plan process with the reviews. So it was in 2008 that he was finishing up that process, going for his certificate of occupancy with the inspector. So he was probably on time, you know, as far as how long it takes to get through the review process for a building of this nature. MR. ORTEGA: But with regards to the fence, though, is that a Page 38 ,-"-,"",,,,-,...,~-,._.." - --- ~ , - -<-'",~- 6' 1; A ~ay 28, 2009 separate permit? MS. O'FARRELL: No, that would have been included in the site development plan. CHAIRMAN LEFEBVRE: Any further questions? (N 0 response.) CHAIRMAN LEFEBVRE: Mr. Curiale? MR. CURIALE: Good morning. CHAIRMAN LEFEBVRE: If you'd like, you can pull the mic. closer to you. MR. CURIALE: Well, I think we've been here a couple of times. This is not the first time. CHAIRMAN LEFEBVRE: That's correct. MR. CURIALE: To see maybe we got to figure out how we can solve this things (sic) the easy way out. And the plan that you've been shown from the code enforcement, it's only one little piece of the pie of this development. The development I'm working on right now is phase -- three phases: Phase I, Phase II and Phase III. When we did Phase I, I actually -- and we went ahead and did the planting and all that stuff. And I extend it beyond the Phase I, which I should not have done because I didn't have the SDP for Phase II in place. So when we went ahead and got for partial of Phase II, which includes tractor supply building, so we continued a small portion of landscaping up to I think it's about another 100, 125 feet left to which incorporate what is the retention area to the end of the wall. The retention area and the -- continues all the way to the Phase III, because the retention area is based only to retain the wall temporarily until everything gets shift into Phase III. And we've been playing around here with South Water Management for about almost two years to finally get the approval so we can go ahead and establish an SDP for Phase III so we can go Page 39 -".,~..... .....'""........"....--."-'_.,,.'''--,'."-''''_._''....,,-~ ...- 16 II. l1rtp8, 2009 ahead to finish the whole ball of wax over there. Finally we had a meeting with -- after three or four attempts, we had a meeting with South Water Management about four weeks ago, and I think we finally after about a year and a half, we corne up with some kind of arrangement that we should be able to get the final approval from the district within 90 days. As soon as we got the approval from the district within 90 days we can go ahead and pursue to apply for the county in order to formalize an SDP so we -- CHAIRMAN LEFEBVRE: Well, we're talking -- that's Phase III, correct? MR. CURIALE: Excuse me? CHAIRMAN LEFEBVRE: That's Phase III, correct? MR. CURIALE: Phase III incorporates also on the Phase II. CHAIRMAN LEFEBVRE: But you're getting separate site development plans for Phase I, Phase II, Phase III, correct? MR. CURIALE: That is correct. CHAIRMAN LEFEBVRE: So Phase II site development plan -- let's just -- let's not talk about Southwest Florida Water Management. That's for Phase III. Site plan, let's say three. Let's talk about this. Your -- the SDP states that you must complete certain items. And according to the letter that you signed off on March of last year states that, that you would complete the wall. It doesn't say after you get Phase III site plan approval. So let's not -- we don't need to talk about the site development plan for Phase III. We're talking specifically why the standards have not been followed or completed for Phase II. So let's try to focus on that. MR. CURIALE: That's fine, that's fine. But to rephrase what you said, I just want to put that in place, that Phase II, only one-half of Phase II is been built out. There's another whole Phase II's been built out. That's what I was bring up to you. The fact is that the retention area is much bigger than what Page 40 ~. _,__',n" .-"-."-,,,"~,'.,..."_. -~-------~'.~_.._.- ,~ 6 I 1 ',I A ~ay 2~OO9 " actually the tractor supply property occupies, that which refers to Phase III project which is already in place in the SDP to be formalized with the county. I'm going back to what you referred to. And if you look on the layout of that that was submitted to you guys and the agreement that I made with the county -- CHAIRMAN LEFEBVRE: Can you put that back up, please. MR. CURIALE: It was that -- CHAIRMAN LEFEBVRE: It would be right up on the screen, if you need a quick reference. MR. CURIALE: Right. If you look at item one and two, will be complete within 60 days based on approval of Falling Waters Association from today, which is 3/27/08. At that time I brought vegetation all the way up to within 100 feet to finalize the wall. And the sprinkler guy came over -- he ran all the pipe all the way through to that point. We cannot continue the vegetation unless we had a water hookup from Falling Water water system. The meeting that we had the day in their association room, boardroom, they all agreed to the fact that we were willing to go ahead and put a connection within the water system in order to accommodate the remain of the sprinkler system all the way to the end. Well, it's very unfortunate that when we had the meeting, within a week after that the president of the master association, she had to leave the area because her mother got sick or whatever. So we kind of lost contact within that time. And the time went by, I got involved with so many other things in the process. But the question -- we could not put anymore vegetation unless the sprinkler system will be connected to the main system, which -- Falling Water system, they are well aware of that, okay, in order to water the whole area. CHAIRMAN LEFEBVRE: Are you including the whole area -- Page 41 -~,- ..-, -'-,.' -, ~...._.~,...~-'~. .. 16/ 1 A /tay 28, 2009 are you including the southern portion of the wall, too? MR. CURIALE: All of -- the remain -- when we get Phase III finalized, okay, the sprinkler system will become fed from the water system from Falling Water. That's the agreement that we had with the Chairman Coletta and the engineer and attorney and everybody else at the meeting. CHAIRMAN LEFEBVRE: So you're telling me that includes your side of the wall where they would have no benefit to -- MR. CURIALE: No, no, no, no. The inside the wall is (sic) be watered by the pond that we have in Phase I. CHAIRMAN LEFEBVRE: That wasn't even completed. MR. CURIALE: Excuse me? CHAIRMAN LEFEBVRE: That wasn't completed, was it? The vegetation -- is there supposed to be vegetation on his side of the wall, or no? MS. O'FARRELL: He doesn't have to have it, but it is shown on his plan. MR. CURIALE: We got all the vegetation in place. The only one -- MS. O'FARRELL: But you're right, it's not finished all the way to the end. MR. CURIALE: The only area that's not finished, if you look on the item of the picture she was shown was on the C-4, if you look on C-4, the actually (sic) exactly across from the retention area, the shrubs stopped. At that point we have a little jog in the parking lot. We brought vegetation all the way up to the point -- from there to the other end of the wall it would be unnecessarily to put any -- it doesn't show in our plans in the first place, because we going to have to -- there's a 42-inch pipe that goes across there that has to be extended when the Phase III is approved, because we have to transfer this water from here to there. So put those trees in there within short period, it just did not make any sense to do that. That was agreement that we Page 42 ." ""-".~~.~~ ~_....'..~.. O"'_'_"_~,_,__._."",",__......,,,,, ...._____,_~__,,'".._.~.'w 1 Q /114 May 28, 2009 had with the people at the county for-- MR. LARSEN: Mr. Curiale. MR. CURIALE: Yes. MR. LARSEN: Let me ask you a question: Why did you put trees or vegetation on your side of the wall at all? MR. CURIALE: What do you mean? MR. LARSEN: You've got vegetation along the inside of the wall behind the tractor trailer. MR. CURIALE: I did the vegetation inside and outside. MR. LARSEN: Right. But why did you put it on the inside? MR. CURIALE: Because it required to have on the inside, that's why we put it inside. It would require outside, we put it outside also. MR. LARSEN: Right. But are you required to put it on the inside -- MR. CURIALE: Yes. MR. LARSEN: -- on your own property by statute? MR. CURIALE: Yes. MS. O'FARRELL: On his site development plan he has it proposed and approved. MR. LARSEN: Right. But what I'm saying is, what's the purpose of it? MR. CURIALE: Well, that's beautification-- MR. LARSEN: Beautification. MR. CURIALE: -- respect of people's money. MR. LARSEN: Okay, let's take the beautification issue. Why is it necessary to put it on your side but not on the other side of the wall? MR. CURIALE: No, we put it both sides of the wall. It's not like we -- the removal of my wall. I put vegetation both sides of the wall. MR. LARSEN: So you have vegetation on the other side of the wall on the Falling Waters side? MR. CURIALE: Correct. MR. LARSEN: What's the issue then? Page 43 ^",-- ,-, _~ _._,_'_"._r__.'."'____'" _ "'_"""'M..,,~.~~~,,_ 161 1AL, ~ 28, 2009 MR. LA VINSKI: That's not what Ms. O'Farrell said. MS. O'FARRELL: Not according to the photos that I've shown you, he does not. ~.LPURSEN: Soifhe-- MR. CURIALE: Let me -- MR. LPURSEN: I mean, we've got a real dispute here. She's showing us photos where -- MR. CURIALE: Let me explain. MR. LPURSEN: -- there's no vegetation. THE COURT REPORTER: Wait a minute, I'm sorry, I can't get you both at the same time. MR. CURIALE: Oh, sure, I'm sorry. THE COURT REPORTER: Would you repeat your statement again? MR. LARSEN: She's showing us photos -- Ms. O'Farrell's showing us photos, but there's no vegetation on the Falling Waters side and you're saying there is vegetation? MR. CURIALE: No, we short from the opening on the wall all the way up to the end of the retention area. There is no vegetation on either side, okay? But the reason why we stopped the point over there, because we needed a water connection and we have an agreement with Falling Water to connect the water on their side in order for us to continue the sprinkler system all the way down to the end, and then when the time will come when we move to Phase III we already had the wall in place so we could finish to do the planting. That never materialized, okay? If I can show you a picture, maybe you can see something. CHAIRMAN LEFEBVRE: Would you like to enter this as an-- MR. CURIALE: Sure. I want to put this in evidence. Make this one here evidence C-I. CHAIRMAN LEFEBVRE: You understand that you will not Page 44 _~__",~..~_,.-, "'.' ..._d~"""____''';,~,''.'' _ .,._k.....~ "~-~,.~.- -- 16/ r 1 A 4 May 28, 2009 receive these back, they -- MR. CURIALE: That's fine. CHAIRMAN LEFEBVRE: -- have to go to the court reporter. MR. CURIALE: I have duplicates. CHAIRMAN LEFEBVRE: Do I hear a motion to accept? Have you seen the pictures? MS. O'FARRELL: Yes, I have, thank you. MR. KELLY: Make a motion to accept. CHAIRMAN LEFEBVRE: Do I hear a second? MR. KAUFMAN: Second. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Motion passes. MR. CURIALE: Evidence C-l, C-2 and C-3. If you could be able to put up C-l. C-l actually show you the end of the planting that we did, and there is a stem over there of the riser for the water to be connected. Which if you see it over there, both wires and the pipes is already there. The only connection was supposed to be made, we were supposed to bring a ladder from that point into Falling Water connection. And we had the maintenance guy from Falling Water, okay, we had everybody there, but we never actually finalized where to make Page 45 ,.....~.,.~~_,....,~,_--"'____,_____ _' U '!I' _~.._."".. __.'.i.""'........._,"""'. .... " _" ,.,~_. ....~".- 16 I r 14A 4 May 28, 2009 the connection. So my contract, which is sprinkler system -- I'm going to put this name -- I forgot right now. CHAIRMAN LEFEBVRE: That's okay. MR. CURIALE: Okay. He called three or four times to try to get that thing done, but we never really worked out the point. From that point over there to the end of the wall, we may have about 100, 150 feet which is not landscaped. Which is the same thing on my side, which is not landscaped either, okay? It's not my intention not to continue the landscaping. My intention is to continue the landscape all around, that's the agreement I made with the commissioner, that's the agreement is going to stand for. I never walked away from any agreement I ever made in the past. The only drawback that I have above all of this is that I spent a half million dollars to put this wall up, fine. Then I spent over $100,000 in vegetation for all trees, for all the stuff in it to make the place really beautiful when it was done. Falling Water maintenance people maintained the landscape that I put in for the first couple years. And it looked very nice. They looked good for them, looked (sic) for everybody else. I went there yesterday after a year or so, I haven't been behind that area over there. And I would like to put this things in evidence that shows that the whole wall is looks like a jungle habitat. So what they have done, all this money that I spent for vegetation, they just let it go to waste. MR. LARSEN: Whose responsibility is it to maintain? MR. CURIALE: The responsibility was for the people from Falling Water to maintain the behind the wall. Because I -- there is no way for me to get into their side in order to do the maintenance. It was the agreement that was made with commissioner two, three different time occasion to make sure that was taking place. MR. LARSEN: All right, just so I got this clear, you're saying that you put in all the vegetation you were required to in Phase II and Page 46 "-".__.",,",-~, nrJ> ,,,,-,,,,,,~,,..'~' -..."..-__.. lilt.... .... -">'~",,"""''''''''-'''''''--'''''' -......-..--,......... -- 16/ r 1 A 4 May 28, 2009 then basically Falling Waters failed to maintain it so it all died off. MR. CURIALE: Well, it died or they did nothing, but right now it looks like a jungle. MR. LARSEN: Okay. But your position is everything you were required to do in regard to the vegetation under Phase II you did. MR. CURIALE: Yes, correct. CHAIRMAN LEFEBVRE: Whose property is this vegetation on? MR. CURIALE: The property, we -- when we put the wall, that's property's mine, it's 10 feet. We gave that one -- when we went for the SDP, the county -- THE COURT REPORTER: Please repeat what you just said. MR. CURIALE: The property belong to me, 10 feet right-of-way property. When we went for the SDP, since it was going to abut the commercial, the people from the county recommend to leave 10 feet of right-of-way into the Falling Water. And then with the idea they going to have to put all the shrubs and all that stuff in place. In order to make everybody happy, I went along with the whole thing, okay? So when we finally went ahead and did all the planting, everything else, everything was taken care of, it was maintained diligently. At least it shows that the work was done, was capped. But now it's abandoned. It doesn't make any sense. MR. LARSEN: Do you have anything in writing saying it was Falling Waters who was responsible to maintain this vegetation? MR. CURIALE: You know, I do not have anything in writing. But I tell you the truth, I hope when we had a meeting down at the courtroom with the commissioner present and the attorneys and the association member, the president of the association from Falling Water, nine out of 10 somebody should have some of those kind of paperwork in place. MR. LARSEN: Do you have any photographs of the vegetation Page 47 .--"'~~.- II _. "....~.n,'_~~""'..".'e_....__ 16/ r 1 A 4 May 28, 2009 when you originally -- MR. CURIALE: Prior? MR. LARSEN: -- put it in, when you put it in and it looked beautiful? MR. CURIALE: I would like to -- believe me, I do hope I have some of those pictures, and I'm going to go through some of the boxes. If I find those pictures, I'll bring it to this board and I want you to see what has transpired. MR. LARSEN: But you don't have any today? MR. CURIALE: Not today, because I -- CHAIRMAN LEFEBVRE: Today would be the time to bring it. MR. CURIALE: I took this picture yesterday, on the spare of the moment. And I was so sick when I saw it. So I would like to put this in evidence, if it's possible, okay? I got C-4 -- MS. O'FARRELL: May I make a comment, please, about the buffers and what's required by the Land Development Code? CHAIRMAN LEFEBVRE: Sure, go ahead. MS. O'FARRELL: When you have two properties buffering up against each other, there's a certain amount of space footage that it has to be wide. And in this case it requires the wall, the setback and the vegetation. So the 10 feet that he's talking about he would have been required anyway. So -- MR. LARSEN: So it's a setback requirement? MS. O'FARRELL: It is a setback requirement. There's buffer widths. I don't want to say specifically this one is 40 feet or 30 feet, but there are specific widths that the buffer has to include when it's between two -- MR. LARSEN: And the buffer is the vegetation. MS. O'FARRELL: The buffer is the vegetation, or a wall -- MR. LARSEN: So there's a setback-- MS. O'FARRELL: -- with vegetation. Page 48 ."..__._.~..._""""-_... ~ 4 . v- ~nl II . ... -'"',~,,,,",-"'-- - ----""".~~-~--_. ~"--~--'~--"'~-^'-- - 16 I , 1A4 1 May 28, 2009 MR. LARSEN: -- requirement for the wall and there's a buffer with -- MS. O'FARRELL: Excuse me. MR. LARSEN: -- the vegetation on it. MS. O'FARRELL: It includes the whole thing. MR. LARSEN: Okay. MS. O'FARRELL: So generally you have clear area and you have your -- MR. LARSEN: And that's indicated on those plans that you showed us? MS. O'FARRELL: Right. MR. CURIALE: Yeah, but the only drawback we have to respond to that is that the entire 10 feet of the area which is my property over there was completely landscaped. So you don't really have no way for you to get on and take five feet, ride your mower, and then the other five feet you go around the shrubs. So the way that it was designed, the whole 10 feet is landscaped. So you have to go on they (sic) property in order for you to go over there, do maintenance. That's why the maintenance at the time says since they maintain their property, they also maintain them also on the same time (sic). That was the agreement made all along. So if somebody wants to say otherwise, let them come over and speak and see if they like to say that. MR. KELLY: Susan, the folio number that everything's cited under, does that include all three phases? MS. O'FARRELL: No, it's only Phase II, the one that we're talking about today. MR. KELLY: Okay, thank you. CHAIRMAN LEFEBVRE: Mr. Larsen, do you have some questions? MR. LARSEN: Of Ms. O'Farrell I do. None further for Mr. Curiale. Page 49 . ..... _.. ' ,~-,""'_. --^ - ---. 16/ f Ii A 4 May 28,2009 CHAIRMAN LEFEBVRE: Go ahead. MR. LARSEN: Are you ready? CHAIRMAN LEFEBVRE: Yeah. MR. LARSEN: Ms. O'Farrell, there's quite a discrepancy between the testimony between yourself and Mr. Curiale in regard to what is required and who is required to maintain that. Basically your testimony earlier was that basically the developer was supposed to maintain the vegetation on the exterior of the wall on the Falling Waters, yet Mr. Curiale is saying that there was some kind of unwritten agreement where Falling Waters was to maintain the vegetation, that he put the vegetation in and that it died because of Falling Waters. He doesn't have anything in writing. But do you have any comment on that? MS. O'FARRELL: Well, I deal with facts. I deal with written facts. And if there was an agreement, it should have been filed with the Clerk of Courts, as far as I'm concerned. And when we have a case, we are going to deal with the property owner. Southern Development is the property owner, so he is the one who's responsible. He is the one who submitted the site development plan that you have in front of you, he's the one that got it approved, he's the one that agreed to do the landscaping. Any agreement that he had with Falling Waters would be a civil matter between himself, Southern Development and the Falling Waters people. MR. LARSEN: Right. But what I'm looking at is the landscape plan. And the landscape plan indicates that there's supposed to be certain landscaping, which you referenced earlier. MS. O'FARRELL: Yes. MR. LARSEN: Mr. Curiale says that he put that landscaping in. Did he or did he not put the landscaping in? That's my question to you. MS. O'FARRELL: I can't say ifhe did or not. When I went and Page 50 .-~-- ~.. ,-""..._.,~,..- -~",_.,"--- -- 16 Ir 1 A LI May 28,2009 looked at it eight months ago, there was no landscaping there, as you can see from the photos. MR. LARSEN: And do you know of any kind of arrangement where Falling Waters was supposed to maintain this landscaping? MS. O'F ARRELL: No. And I did -- there was mention of them providing the water. When I talked to Falling Waters and tried to get some kind of form of agreement from them, I wasn't able to get anything from them either. MR. LARSEN: Right, and it-- MS. O'FARRELL: So anything I believe that's unwritten, you know, verbal, that's between them. That-- MR. LARSEN: Right. But there's some kind of inference that basically because they didn't provide water or maintenance that the landscaping either was not completed or was not -- did not survive. Do you have any comments on that testimony of Mr. Curiale? MS. O'FARRELL: Only that that's between Falling Waters and Southern Development. MR. LARSEN: Okay, as far as your concern is, you've got this landscape plan and he didn't follow that landscape plan; is that correct? MS. O'FARRELL: Exactly. And I just noticed sitting here today, you know, I've been mostly concerned about the exterior. The interior plantings don't even match his plan. He has groupings of plants. And as you can see, there's a long row of coco plum. So this whole plan has been sort of -- MR. LARSEN: Has this been marked into evidence? MS. O'FARRELL: Yes. CHAIRMAN LEFEBVRE: Have you seen the photos that Mr. Curiale would like to enter as evidence? MS. O'FARRELL: Yes. CHAIRMAN LEFEBVRE: And I'm not sure the numbers on that. I think it's respondent package four, I think he stated, five? Page 51 "", ,.~._~w,~_,,~ - ._,,-~~~..'~"'''''',,-,~-- - -~"-- 16/ 1 A~ ~ 28, 2009 MS. O'FARRELL: It was C -- 16 I . ' CHAIRMAN LEFEBVRE: Well, he said C,' ~ut-- MS. O'FARRELL: What were the numbers that you gave your photos, C-l through 5? MR. CURIALE: I think so. MS. O'FARRELL: One through six. MR. CURIALE: I believe so, yeah, 1 through 6. Actually, if you would like to put them on the board, we can let the board members find out what it looks like. MS. O'FARRELL: They have screens in front of them where they can see what's on the -- MR. CURIALE: Well, I gave it to her. Maybe she can put it on the screen. CHAIRMAN LEFEBVRE: And these were as of when? MR. CURIALE: Those photos were put on by the beginning of the year '08. MR. L'ESPERANCE: Those photographs were taken yesterday, correct? MR. CURIALE: This photograph was taken yesterday, yes. That's where -- if you can see in the photo you can see the rise of the water over there. And then right behind -- next to the rise, you see the last whatever tree, magnolia, whatever they call the tree -- no, holly. Okay, that was the last tree that we plant from them. But we continue, but on 250 feet down we stopped right at the rise over there. Because we needed the water in order to continue down the row. But from that point over there to the opening over the walls is only about 150 feet. So we're not really out of the ball mark (sic) in here to figure why we haven't done theine But if we would actually had the water to put in place, we would have continued those item in there. But now overseeing what I see right now, to put the money there, the each tree, holly, you guys know what the landscaping cost. Page 52 "'_T_'" """" -. iIIll"!ll.. 14.. ..II. _.__~.~,~_...,._._.. -",-_.,-----_._-_.~_.__.._-- 16, J 1 A 4 May 28, 2009 In order to do 150 feet of landscape, each landscape is almost $250 a foot, by the time you put the grass, trees, shrubs and everything else in there. And then you see all this landscaping going to waste, it made me sick to my stomach when I saw the pictures. I says -- I mean, I don't mind to go out to spend the money to make the place beautified, but at least you could do, maintain the dam thing. I mean, it makes a lot of sentence. MS. O'FARRELL: May I ask -- MR. CURIALE: Because I utilize the whole 10 feet of the landscaping. It's not that I utilize only five feet, just put one tree in there, this is the whole 10 feet. The property there, it goes right to the edge of their property, which we have a 10-foot easement right-of-way with the power electric -- the electric company goes over there. As a matter of fact, right when I ran to the point over there, within four weeks after that, the electrical company trenched the whole thing out again. What after had all berm (phonetic). Because they had to run the new cable, and I don't know what kind of cable they ran. So they ripped everything apart. But they have the way to get in there. But they maintained it before for the first couple of years. Why they let this things go to waste now? I really don't understand it. MR. KELLY: Susan, since this property's been CO'd, does it fall under the Land Development Code. MS. O'FARRELL: Yes. MR. KELLY: Land Development Code Ordinance No. 04-41, as amended, Section 4.06.05, general landscape requirements, J-2, maintenance. The owner shall be responsible for the continued maintenance and upkeep of all required landscaping so as to present a healthy plant in a condition representative of the species. Given the fact that that falls to the owner, I make a motion that a violation does exist. CHAIRMAN LEFEBVRE: Do I hear a second? MR. L'ESPERANCE: Second. Page 53 "",,--- -,._","'-'".,--,._.......~.,._-<._..-... , 16/ 1 A 4 May 28, 2009 CHAIRMAN LEFEBVRE: Any further discussion? MR. LARSEN: Yes. I think Mr. Kelly's point is well taken, but I also consider that basically in regard to the violations as written, that the testimony and respondent's own C-3 indicates that, you know, the plantings pursuant to the landscape Phase II were not made. There's no evidence that Falling Waters was responsible for maintaining this. The testimony in regard to the electrical company I believe does not provide a safe harbor for the respondent in regard to the placement of the vegetation or the maintenance of the vegetation. I think that the respondent's point about spending the money, especially $250 per foot, I assume that's linear foot, is well taken. I believe that it was a financial point. So I agree that basically that there is a violation, and I strongly urge the board to find that a violation did exist. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Motion passes. We also have a speaker. So if the speaker would like to come up. MS. ASHTON-CICKO: The first speaker is Donald Bassett. (Speakers were duly sworn.) MR. BASSETT: I'm Donald Bassett. I've been a resident at Falling Waters Beach Resort for the last 12 years come July. I was Page 54 -.~~...,-- ."'...... ~--_.,-- 't'.~"""""'" ' ._-~.,.-._"'-'-'",,"-,., ~.".'"" 16 Ir 1~ 4 May 28, 2009 past president of Association 1, I was past president of the master association. The very first meeting we had with the county on all of this property, phase -- starting with Phase I was in November 2nd of2000. I chaired the first meeting that we had with Mario at our clubhouse. No CO was to be issued after the wall was built. We were to have the wall, landscaping and irrigation and maintenance was completed. Joe Schmitt on January 7th, 2003 said that a temporary CO was issued without these things being completed. He said that the board could approve a side agreement on maintenance. There has been no side agreement approved by the board. We have had four different boards during this period of time from the year 2000. I have pictures of the current state of the wall that I could submit. Mario has not seen them, but I think he would recognize them. They're pictures of the wall. And I would give one to him as well. ClIAIRMAN LEFEBVRE: Regarding Phase II, have you sat in any of the meetings as a member of the homeowners association -- as a director I guess, have you sat in any of these meetings that have been alluded to within I guess last year. MR. BASSETT: Yes, I have been to many board meetings both with the commissioners and in our clubhouse with Mario. CHAIRMAN LEFEBVRE: As what capacity? Were you on the board? MR. BASSETT: Various capacities. At one time I was president of the board. Other times I've just been a resident of the community. CHAIRMAN LEFEBVRE: But what I mean, is the most recent ones, the ones that were referenced last -- I guess last year or the year before. MR. BASSETT: No, I was not present at those meetings. But all of the current presidents have indicated there was no approval given to maintain -- Page 55 -"" ~--_.,.,...",. '-.,,",<-~" . ~---~-,,~, " ..'"'...'.....--- _''''''_.,_,_.__,._ no., I.. May 28,2009 61 1e,~ ~ CHAIRMAN LEFEBVRE: Well, unu na ly they're not here to testify to that. MR. BASSETT: They're not here. Three of them are up north and could not be here. That's why I'm speaking. We've waited nine years. The second building has been occupied. Landscaping and the wall are not completed. We also feel that the lighting on the second building for tractor supply is not legal. It shines over into our building. CHAIRMAN LEFEBVRE: We're not -- we can't discuss that-- MR. BASSETT: Okay. And we also have noise at strange hours coming from the buildings also. And so that's why I'm here again, because I have a strong resident information that I'd like to present here. And I hope that -- we have not promised anything. We did indicate verbally that he could bring his equipment into our property and maintain the wall. And right now there's an opening on the wall so he can get in to maintain or do whatever he wants to right now. The opening has never been closed off. CHAIRMAN LEFEBVRE: Mr. Curial, did you see the picture that he's referencing? MR. CURIALE: Yeah, it's similar to the picture that I given. CHAIRMAN LEFEBVRE: Any objection to it being entered as evidence? MR. CURIALE: No. Actually, this helps me out, show what kind maintenance he do. MR. BASSETT: We do not do maintenance. CHAIRMAN LEFEBVRE: Do I hear a motion to enter this as evidence? MR. DEAN: Motion to enter it as evidence. CHAIRMAN LEFEBVRE: Do I hear a second? MR. LA VINSKI: Second. CHAIRMAN LEFEBVRE: All those in -- any discussion? Page 56 ",.-,-.,--.._- -, _.- ..""._.,~.__......,--_._--"-_..,._-_. . . 16 " A II May 28, 2009 , 1 (No response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (N 0 response.) MR. BASSETT: These pictures show basically the same type of thing. They were taken in March of this year. You can see where the trees are was the Phase I property that was landscaped but never maintained. And then the opening in the wall that has never been closed off. And then the rest of the way down, it's just filled with weeds and overgrown. I do not feel that the work that the Florida Power & Light did along there had any effect on this area. It probably cleaned it up, quite frankly. MR. CURIALE: Can I reply to that? CHAIRMAN LEFEBVRE: Yes, you can. MR. CURIALE: Mr. Bassett, I really appreciate your input over here, but for the past four and a half years we never had any communication whatsoever with your involvement based on any kind of agreement that actually has transpired between myself, the master association people and also the commissioner. We had the meeting several times to try to identify and how be able to peacify (sic) all the people from Falling Water and try to be a harmonious person, which I try not to start any trouble with anybody. You know, I'm from this area year here, and I try to stay as close as I can friendship with everybody. So for me to start to make any kind of a problem with Page 57 ...._-~"""""...",.".-'" - ;r- ,"O"~,"". - '. "-'.",,~,,~;>- -'-""'- 16' '1.,.1 it . May 28, 2009 Falling Water was never the case. And for me to acjpt the fact that all of a sudden we figure out that we never agreed on anything, which you sat at the board meeting from day one, okay, and now you say you were not aware of that, I'm kind of really disappointed. CHAIRMAN LEFEBVRE: Any other comments? MR. BASSETT: All of our meetings have been congenial. We have listened to Mario's side, and we have understood that he was going to follow through and beautify the wall that faces our development. And we do not feel that he has done that. MR. DEAN: Thank you. MR. KELLY: Mr. Bassett, just a quick question. MR. BASSETT: Sure. MR. KELLY: Understanding his position, we have found that a violation does exist. MR. BASSETT: Yes. MR. KELLY: Which means our next step is probably going to be setting up some kind of time frame to allow him to make these improvements. MR. BASSETT: I would be delighted. MR. KELLY: And what type of time frame do you feel would be fair to the residents of Falling Waters? MR. BASSETT: We have looked at it for quite some time now with the mess, and it needs to be maintained and then completed. But the maintenance could be done by Mario within a short period of time. The completion, because it does cost money, may take a little bit longer. CHAIRMAN LEFEBVRE: I guess two issues here are, the use of the water connection. MR. BASSETT: We do not have a water connection there. We do not have adequate water pressure to put a connection there. CHAIRMAN LEFEBVRE: Okay. And two would be the maintenance of the landscaping. Page 58 ^'~...__... ,-, ,.~-- '-~".""'-'-'" ...".~.~~"--_..- ~. - 16 I, 1A4 May 28, 2009 MR. BASSETT: We have never maintained the landscaping. We have never agreed to maintain the landscaping. CHAIRMAN LEFEBVRE: And are -- any other questions, I guess, from the board? (No response.) CHAIRMAN LEFEBVRE: Okay, thank you very much. MR. BASSETT: Thank you. CHAIRMAN LEFEBVRE: Could we have the next speaker, please? MS. BUTKUS: May I approach the bench? I have something to give to you. CHAIRMAN LEFEBVRE: Well, we have to enter that as evidence. So if you could please go -- MS. BUTKUS: I only have five. CHAIRMAN LEFEBVRE: Ma'am, if you could please go to the . mlC. MS. BUTKUS: Yes. I only have five, but it gives you the law. CHAIRMAN LEFEBVRE: Can you please state your name for the record? MS. BUTKUS: Yes, I'm Diana Butkus. I live in Phase I of Falling Water Beach Resort. And what I've given you -- this goes -- excuse me, honey. CHAIRMAN LEFEBVRE: Mrs. Butkus? MS. BUTKUS: That's for the board what I'm giving. You're going to copy it? Because this has the condo laws from Tallahassee. CHAIRMAN LEFEBVRE: Okay, now, if I can hold -- if you can just hold on one minute, we need to make a vote to accept this as a package. Do I hear a motion to accept -- we need to make a motion -- do I hear a motion to accept this as a package? MR. LARSEN: I don't think it's evidence, is it? CHAIRMAN LEFEBVRE: I'm not sure, but -- Page 59 ,. .,~ . -, ,~"_",,.,.._.-.-<~._,_w.~,_,_.'", ^~'.~.'~ - 161 r1A11 May 28, 2009 MR. LARSEN: She said it was the law. Jennifer, what do we have, we have a copy of a statute? MS. WALDRON: Yeah, there's a copy of the statute and also a letter written by Ms. Butkus. MR. LARSEN: Accept the letter. CHAIRMAN LEFEBVRE: Do I hear a motion? MR. KELLY: Motion to accept the letter. CHAIRMAN LEFEBVRE: Do I hear a second? MR. LARSEN: I second. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: I'll take a vote. All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Thank you. MS. BUTKUS: Dear Code Enforcement, County Commissioners: As a Falling Waters Beach Resort unit owner, I wish to make these points. First, capital -- this is a very unique situation. Capital Self-Storage, Incorporated has a core agreement with us, Falling Waters Beach Resort, and pays annually 10 percent of our master expenses. Therefore, they would be paying 10 percent of any irrigation pipeline we put through, the maintenance of the landscaping and the upkeep of the wall, which would be unfair to them, since they maintain their landscaping, paint their own buildings and pay their Page 60 ~'''-- 1". _..,_.,. . 'R,1f ___ -.w .n --,- --~---- 16Jr1A4 May 28, 2009 own irrigation water on top of the 10 percent of the master's upkeep. Secondly, what's to keep ABC Liquor, which is the lot they own, between CVS and Capital Self-Storage from wanting the same irrigation hookup, landscaping maintenance and the wall upkeep for us from Falling Waters Beach Resort when they do their building? Number three, much of the land between the wall and Falling Waters Beach Resort land is an easement for Florida Power and Light power lines, and if we were to maintain said land, we would be trespassing and would result in assuming too much misplaced responsibilities, leading to legal problems. Digging and laying any irrigation pipeline would cross into Florida Power & Light's land, easement land. Capital Self-Storage will not sit idly by and pay 10 percent blindly for Mario's Southern Development's sole responsibility for compliance with Collier County Code Enforcement. Any such steps on Falling Waters Beach Resort's part will need a vote of 75 percent of the unit owners. As stated in Chapter 718, Florida Statutes, the Condominium Act, 718.113, maintenance limitation upon improvements 2- A, Band C, which is what I have . gIven you. Falling Waters Beach Resort unit owners legally have no involvement at all with Mario's code enforcement problems. And I do thank you so much for listening to me. CHAIRMAN LEFEBVRE: Thank you very much. MR. CURIALE: Can I reply to that? CHAIRMAN LEFEBVRE: Sure. MR. CURIALE: I believe that this meeting should be adjourned for two reasons. The people in charge of the association of Falling Water, they not legally present here. That they are the people we had got involved in make any kind of agreements with the county, governmental bodies, myself and themselves. This is nothing more than a few residents who internally try to Page 61 ."..,,-- ^_'_."'_N ......... -'_~'-~"--'-"--~-"'''--- 16 1/ 11 May 28,2009 j~A " put their own laws in front of themselves without actually justifying the case that has taken place within the past couple of years in agreements. I really -- if we go back and forth, we find out what one person does over the other, it's kind of really tough to appease anyone. And what I heard right now, that has nothing to do with the storage, I have nothing to do with the storage, I have nothing to do with ABC, I have nothing to do with none of these people. I really don't know where we come and go. CHAIRMAN LEFEBVRE: This is what we've already done, this is what we're going to do. What we've already done is found you in violation. The next step is to give you a time period to correct the violation. And within that time period you can do whatever you may. And we'll tell you what you have to do and you can -- whatever way you correct the landscaping issue, it's up to you. You can go to Falling Water, strike an agreement with them, get irrigation, whatever the case is. But at this point we're done. We're going to talk about the recommendation and then we're going to go ahead and approve a recommendation for you. MR. CURIALE: I would like to -- may I say, sir, another piece of information is that it would be wise for us to have some kind of input with the person who is in charge of the association today. Otherwise we're not going to be able to get anywhere. So at least we can have a -- I don't know if this person is going to be around. Because we need some time --my time for myself to get anything rectified. What we need to work, with the board and address the problem. We going to have to actually write something down formally, like the cord enforcement said, that we actually made a mistake. The mistake is that the word doesn't seem to go far these days. We need to have things down on paper and we have to make a document and have to sign by the board that we both abide by. That's the only way to do, I Page 62 .,..,_..'-'~" ~~ JA __"".._.__n..-"._.__ 161 i .1 i~. 4 May 28, 2009 'it guess. MR. KELLY: Well, today's issue is between Collier County and Southern Development. It really doesn't have anything to do with Falling Waters as a party. Except for they were the original complainant, apparently. We've already decided that there was a violation, or there is a violation. Now we're going to rectify it. So as we continue our discussion, I would hope that you would also provide some input as to a time frame so that hopefully it gives you enough time to do whatever you need to do to get whatever agreements are necessary to continue on with your construction. And at the same time, keeping in mind that we want to also appease the original complainant and take care of the code violation that exists. MR. CURIALE: Right. And I agree with that. And I would like to say if you guys put into consideration that the time frame maybe we're going to be able to incorporate the Phase III also, since we got that almost toward the end, that way we can get the whole thing done all at one time and see if we can work it out. That will be an essential matter for you guys to put that into consideration. MR. LARSEN: Mr. Curiale, how long do you think it will take you to complete the landscaping plan under Phase II? MR. CURIALE: To complete the landscape in Phase II, well, we got to get the -- solve the water issue first, okay? Without the water issue, we're not going to be able to plant anything. MR. LARSEN: Right. But Falling Waters has already taken their position that they're basically not going to be involved in this. MR. CURIALE: Well, they have no right to do so. I mean, if they want to overcome the commission problem, I don't know. CHAIRMAN LEFEBVRE: Mr. Curiale? MR. CURIALE: Go ahead. CHAIRMAN LEFEBVRE: The maintenance of the landscaping Page 63 - ~"..."_. --- , 1..dIlO,,*..__"_~. 16/ r t A4 May 28, 2009 solely falls upon you. In the SDP it states that it's your responsibility as a landowner to maintain that vegetation. It doesn't say anything about Falling Water. So with that being said-- MR. CURIALE: Where does it say that, sir? Is anywhere written anywhere that says that? MR. LARSEN: Does county have a recommendation? CHAIRMAN LEFEBVRE: Could we have a recommendation, please. MS. O'FARRELL: The county has a recommendation that the respondent pay all operational costs in the amount of $87.29 in the prosecution of this case -- incurred in the prosecution of this case within 30 days and abate all violation by: Bringing the property to the standards set by Collier County approved landscape plan as described in SD P A 2007- AR -11210 within the number of days that the board decides upon, or a daily fine of the amount that the board decides upon, as long as the violation persists. The respondent must notify the code enforcement investigator when the violation has been abated in order to conduct a final inspection to confirm abatement. If the respondent fails to abate the violation, the county may abate the violation and use the assistance of the Collier County Sheriffs Office to enforce the provisions of this order, and all costs will be assessed to the property owner. MR. KELLY: Susan, on your recommended agreement -- my monitor's down so I've got to look up here too -- you really only state item number two of the charging document, which is the SDP violation. There's another violation, which is violation number one, that specifically refers to the ordinance of landscape maintenance. MS. O'FARRELL: Well, the landscape maintenance I felt fell under the site development plan, that the site development plan gives what the required landscaping is. And so our section of the ordinance is saying required landscaping must be maintained. Page 64 If' J "'...,"'" . ,...." >'- p.' ,_._""",~","<'"'-""'--,,"-~-' n _ 16/ 1 A ~ Mat' 28, 2009 MR. KELLY: Okay, what I'd like to do is separate the two out in my recommendation. Because I'd like to see it maintained quicker than what I think is fair for the second part, if that pleases the board. MR. LARSEN: Well, you're talking about-- MS. O'FARRELL: Separating the maintenance from the installation? MR. KELLY: Correct. MR. LARSEN: But it's clear that we found a violation of both, Section 4.06.5(J)(2), as well as the site development plan, right? MR. KELLY: Correct. MR. LARSEN: And that's the --your understanding as well-- MS. O'FARRELL: Yes. MR. LARSEN: -- Ms. O'Farrell? MS. O'FARRELL: The site development plan shows what the required landscaping is on the property. MR. LARSEN: But they're a separate issue pertaining to the -- MS. O'FARRELL: Exactly. MR. LARSEN: -- maintenance of that landscaping, in which -- MS. O'FARRELL: Also fall under the same section. MR. LARSEN: -- was reflected by both petitioner's and respondent's photos. So I think Mr. Kelly is right on this. I think that this recommendation doesn't reflect, you know, the violations. MS. O'FARRELL: So I was using it a little loosely, because I was saying bring it to the standards which would include the maintenance. CHAIRMAN LEFEBVRE: Mr. Kelly, would you like to -- MR. KELLY: That's fine. I mean-- MS. O'FARRELL: Phrase it however you want. You're the Code Enforcement Board. MR. KELLY: You're correct, it's just I wanted to make sure that we were clear before I made a motion to separate the two. Page 65 - -.....,.-. ,-- 16~J ... 11 't May 28, 2009 I'll make a motion that we accept the county's recommendation with the following changes: That under number one, that we bring the property to standards set by Collier County approved landscape plan as described in SDPA 2007-AR-11210 within 365 days from the date of this hearing, or a daily fine of $200 per day will be imposed as long as the violation persists. Number two would then be that the existing and future landscaping installed -- or to be installed as per the original SDP be maintained by the property owner within 90 days or a fine of $200 per day will incur for every day the violation exists. And then the existing number two would become number three. MS. O'FARRELL: Existing and future to be installed? Be maintained within 90 days? Is that what you're saying? MR. KELLY: No, to encompass. They would continue to maintain -- the owner would continue to maintain not only what has been installed but what is going to be installed a year from now. MS. O'FARRELL: So in other words, within 90 days he needs to start maintaining the back of that wall. MR. KELLY: Correct. What's already been vegetated. MS. O'FARRELL: Right. MR. LARSEN: How much was the fine on number one? MR. KELLY: 200 and 200. It's consistent. MS. O'FARRELL: 200 and 200? Because I heard 250. MR. LARSEN: Yeah, that's what I heard too. MR. KELLY: I apologize, I meant to say 200 for both of them. CHAIRMAN LEFEBVRE: I think 365 days is too long of a period. MR. LARSEN: I second that. CHAIRMAN LEFEBVRE: To get in compliance with an SDP that he was approved back in 2007. MR. LARSEN: I echo that sentiment. I think it's way too long under these particular circumstances. I think Falling Waters has to Page 66 <.~---- , ~-'''-'~'-''- "-"--~'-"; w..'>__ - ~ ..-- 16 11 A'i4 t'ly 28, 2009 . look at this on a daily basis, or the residents of Falling Water have to. CHAIRMAN LEFEBVRE: And the other thing, too, is we're coming into the rainy season -- or we are in the rainy season already. If we push it out the 360 days and he waits, even though it's irrigated and everything, I don't think this would be an opportune time a year from now to start planting. MR. KELLY: May I state my reason why a year, just to see ifit helps anything? My thought was if they're going to continue with Phase III, perhaps it would give the owner of the property a little bit of time to start that construction, finish the rest of the wall, landscape it all at one shot to help save costs. If he's going to maintain the part that's already been planted, that in my eyes relieves half of the eyesore and we're working towards progress, taking into consideration both parties and their interests. But I'm open for suggestion. MS. O'FARRELL: I didn't actually see anything planted over there, Mr. Kelly. Basically the maintenance would be mowing down the grass along the wall. And so -- MR. LARSEN: See, I think Phase II, I mean, if I understood the testimony correctly, Phase II, the commercial operation are up and . runnIng. CHAIRMAN LEFEBVRE: That's correct. MR. LARSEN: So the only thing that he's failed to do in regard to that is do the vegetation and complete the irrigation for the vegetation and put that section of the wall there. And I understand their desire to do most of the landscaping for Phase II and Phase III at the same time to cut down costs, but this continues to be an eyesore for the Falling Water residents. And the fact that, you know, they entered into an agreement in March of2008 and nothing's been done since then indicates to me that if we do not put a tighter timeline on this that basically 365 days from now this might come back to us in regard to -- or, you know, shortly Page 67 ~~---.. _.._--<.,-~. , '_","'_'_'"'<'~~'"'>''".'''''''''~_''_''M.,__ - 16 I 1 A 4 May 28, 2009 therefore, you know, a request for additional time. Because basically, you know, nothing will occur during that one-year period of time. So I would think that basically that, you know, a timeline well, you know, less than 365 days is more appropriate for this particular case. CHAIRMAN LEFEBVRE: We also -- I look at it as there was Phase I, Phase II, Phase III, they all have separate site development plans not contingent upon another being approved. So I feel that for a second phase, it has a site development plan, let's follow it. MR. LARSEN: I think we should. MR. LA VINSKI: I agree. I don't think we should muddy it by attaching a possible Phase III, which may never happen in this economy. MR. LARSEN: That's also an important consideration. Now, the only question is Mr. Kelly has proposed 365 days. I think it's -- if we're making comments about the time line, I think it's incumbent upon us to suggest an alternate timeline. CHAIRMAN LEFEBVRE: Mr. Larsen, do you have a -- MR. LARSEN: Well, you know, the fact of the matter is landscaping is expensive and the economy is not that great. So I don't want to be punitive. But, you know, I believe some type of period between 90 days and 120 days would be appropriate. CHAIRMAN LEFEBVRE: The financial issue I think is taken away because based on testimony the property is occupied. MR. LARSEN: It's operating. CHAIRMAN LEFEBVRE: It's income-producing. MR. LARSEN: Right. CHAIRMAN LEFEBVRE: So this is just one part of the process that should be completed. And I think 90 days would be appropriate, it will tie it into the 90 days for number two existing to maintain the property . MR. LARSEN: I agree with the 90 days. Page 68 - . '"', ~.",..." _.,-.,- ....AiIlIl;. '-"'''-''-'~'''''''' .,-"'.,~--......---,- 16/1A4 May 28, 2009 MR. KELLY: I will amend my motion to be 90 days for both and the fine of $200 for both. MR. LARSEN: I second that motion. CHAIRMAN LEFEBVRE: Any further discussion? MR. ORTEGA: I have a question, Chairman. CHAIRMAN LEFEBVRE: Yes, sir. MR. ORTEGA: With regards to the wall and not exactly seeing what's out there as compared to the plan, there was a mention made that the wall's not complete? MS. O'FARRELL: Yes. MR. ORTEGA: Is that an opening in the wall that's not complete? MS. O'FARRELL: Yes. MR. ORTEGA: Is that opening in the wall not in the plans? MS. O'FARRELL: No, it's not in the plans. The plan shows a complete wall. MR. ORTEGA: There is an opening in the plans, I believe, if you take a look at it. And it might be absent to that pole. MS. O'FARRELL: At the light pole? MR. ORTEGA: Yes. Is that the portion that's missing? MS. O'FARRELL: No, the portion that's missing is down at the far -- you're going to have to help me with these -- CHAIRMAN LEFEBVRE: A way from 951 or close -- MS. O'FARRELL: Towards Naples. Towards 951, that comer. CHAIRMAN LEFEBVRE: The westerly section. MS. O'FARRELL: Yes. The northwest comer is where the opening in the wall is. If you're seeing an opening on the plan, maybe it's a gate that they were intending to use for the maintenance. MR. ORTEGA: So in order to bring all these issues to compliance, and there's multiple issues, is the wall going to be an issue or is that going to be part of the landscaping? CHAIRMAN LEFEBVRE: That would be -- I think what we're Page 69 ,.~...-_~~ -,-- .~~""~"'- ...-._.,.._,.,..--'.,,-..~....._,,~ - ,~,,,",,-="-,",,~._~. _....--~ ", ,- ~'~'. . May 28, 2009 16 ~ i~ ~ saying is come up to the standards ofSDPA-200 -A - 1210, which would include closing the wall. So number one would be to follow that plan, and number two would be to maintain it. MS. O'FARRELL: I think that the question is how is he going to maintain that vegetation on the other side of the wall if the wall is completed? CHAIRMAN LEFEBVRE: Well, does it require a gate or-- MS. O'FARRELL: Well, the site development plan, according to this, isn't showing a gate. I think where the error may have been made was to continue that section of the wall down on to Phase III, which then cut him off from being able to get to Phase II. When the overall site development plan I'm sure is finished, then , they would be able to access the whole thing from the very end but, you know, at the end of Phase III. CHAIRMAN LEFEBVRE: But can't they access it right now? If the wall ends -- MS. O'FARRELL: They can access it now, but bringing it up to site development plan means closing up that wall. CHAIRMAN LEFEBVRE: Right. But then between Phase II and III there's -- MS. O'FARRELL: Put in a gate. CHAIRMAN LEFEBVRE: -- there's an opening. MS. O'FARRELL: Except that he continued that wall down to Phase III. CHAIRMAN LEFEBVRE: Oh, it's already completed. MS. O'FARRELL: It's already in place. So when he finishes this site development plan, he's essentially closing off access to the back of the wall, unless he goes all the way up around. He'll have to clear that section of the back of the wall up there as well. But, you know, I'm not saying give him any latitude on that, because that's what the site development plan says, that that's what it's Page 70 --"--". _._------~ _._"..,.~""''''"''< ~co___~___.__._,.._.,_",.___~~ "~'.,,~._. 1611 A 4 ilfay 28, 2009 supposed to be. MR. LARSEN: Right, but is that part of the violation here today? MS. O'FARRELL: The violation is that he's not in compliance with the site development plan. So -- CHAIRMAN LEFEBVRE: The wall is part of the site development plan. MS. O'FARRELL: Yes. Finishing the wall is part of the -- CHAIRMAN LEFEBVRE: This might be out of your -- MR. LARSEN: Well, I mean, what it says is specifically property has fallen below required landscape standards set by the site development plan. MS. O'FARRELL: So you could use that as your latitude. Yeah, the wall -- actually J en has brought up a good point, that the wall is part of the buffer, so it would be considered part of that. Well, it's on the landscape plan. It's up to -- you know, how you -- CHAIRMAN LEFEBVRE: This is a question I have. I don't know if it's within your area of expertise. MS. O'FARRELL: Well, you've asked me questions like that before, so I'm ready. CHAIRMAN LEFEBVRE: If blocking that wall or putting it-- you know, building that wall doesn't give him access, then he can't maintain it. But if he wanted to say listen, you know, I have an opening in the wall, I'm going to need access because I have to maintain it per our -- if we come up with say 90 days, whatever. MS. O'FARRELL: Right. CHAIRMAN LEFEBVRE: How long would it take to go to the county to get approval to put a gate there? MS. O'FARRELL: For the SDP A, the site development plan improvement? CHAIRMAN LEFEBVRE: Yes. MS. O'FARRELL: I'm guessing six months, six or seven months Page 71 1 -.........'~-",..-..__......_,_._~".."...^., 16,1 ''-.>~ May 28, 2009 1~4 to get that reviewed and approved. CHAIRMAN LEFEBVRE: So possibly what we could do is maybe separate that -- would it be possible to separate it and give him a six-month period to have acc -- figure out access to that property? MS. O'FARRELL: I would say install -- like you have recommended, install the vegetation and irrigation within 90 days and then have an access point established within six months. CHAIRMAN LEFEBVRE: That's what I was-- MR. LARSEN: I think Mr. Curiale wants to make a comment. MS. O'FARRELL: So there's a maintenance -- MR. DEAN: Let me -- can I just add one thing to this, please? The development I live in had a part of a wall missing exactly like this, and they didn't put it back until the entire development was done. And that was a reason for I think the fire department, there was some reasons they left it like that. So I think that might be, I don't know. MS. O'FARRELL: The other thing to bring into consideration is FP&L is obviously accessing that area. CHAIRMAN LEFEBVRE: Right. MS. O'FARRELL: So there is access. CHAIRMAN LEFEBVRE: But they may have access through an easement on other people's property, which he will not have access to. MS. O'FARRELL: Does Phase III go all the way up to the end? So you do have access through Phase III. MR. CURIALE: Can I -- MR. DEAN: I'll call for the vote. MR. CURIALE: Can I say something to clear the air? CHAIRMAN LEFEBVRE: Let's hold off on the vote, because we might have to amend our -- or change. We have to give him access. If -- as it stands, if we state that -- MR. DEAN: He has access now. CHAIRMAN LEFEBVRE: With the wall opening. But ifin 90 Page 72 ~.~-" .. ,__,_0<._",,_' . -~-""-""'-'-'- ....- __ -w . -...... ._--'"--.._'~-- 16/1 AI, Mey 28, 2009 days he has to come up to the SDP, he will not have access and he won't be able to maintain that property because he won't have access to it. So we have to figure out the access. MR. LARSEN: Well, he has access around the perimeter of his wall. I mean, his property fronts on a major thoroughfare. It's not landlocked. CHAIRMAN LEFEBVRE: Correct. MR. LARSEN: So basically he can just start at -- he can just start at the comer of his perimeter and work his way around the wall. I mean, it's not like he has to access other people, because he can go around the perimeter of his wall. CHAIRMAN LEFEBVRE: Okay. MS. O'FARRELL: This is true. Because he's done the first two phases. He's done Phase I and Phase II. So Phase I, obviously the wall he would be able to traverse along the wall there. Coming from Phase III would be a little more difficult. But ifhe owns the boundaries on all three sides of his -- you know, aside from the frontage of 41. CHAIRMAN LEFEBVRE: Okay, we have a motion. Do we have a second? MR. LARSEN: I second it. CHAIRMAN LEFEBVRE: And no further discussion, all those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) Page 73 "~'~-~~--'-~~"'-'.,~ ~'-'~~"-'''"''''''"''''-'-"'''-'''-~'-'~-~_''1I_1 ij.4A - 16 '/ 1 A" May 28, 2009 CHAIRMAN LEFEBVRE: Motion passes. Okay, 90 days. Do you understand, Mr. Curiale? MR. CURIALE: I was going to say something before you guys voted on it, but I guess was not the case. There is no way for me to go around the wall because it is a preserve area on this side of the wall. So it can get -- whatever you guys voted on, I won't be able to get to it. CHAIRMAN LEFEBVRE: Thank you very much. We're going to take -- let's go until about quarter after 11 :00 so you can take a break. (Recess.) CHAIRMAN LEFEBVRE: I'm going to call the CEB meeting back to order. BCC versus Dawn and Linzel Jeffrey, CEB No. CESV20090003484. Is the respondent in the room? MR. KEEGAN: No. CHAIRMAN LEFEBVRE: I need to swear you in. (Speaker was duly sworn.) MR. KEEGAN: Good morning. For the record, Thomas Keegan, Collier -- MS. WALDRON: Hold on. MR. KEEGAN: I'm sorry. CHAIRMAN LEFEBVRE: You have to say -- are they all new? MR. KAUFMAN: Is this your first rodeo? MS. WALDRON: This case is in reference to Ordinance 22-26(B). 104.1.3.5, Collier County Code of Laws and Ordinances, Chapter 22, Building and Building Regulations, Article 2, Section 1 0.02.06(B)(1 )(a) and 1 0.02.06(B)(I)( e) of Ordinance 04-41, as amended, the Collier County Land Development Code, Section 11.1, Florida Building Code, 2004 edition, Chapter] . Description of violation: Garage converted into living space, Page 74 ,,,-_..^-,.,--,^-~ '-".~.'" '"'.~m'." , '<--",_._._." .. 16' I t A" ~ May 28, 2009 bathroom and kitchen, interior walls erected and plumbing and electrical work completed without first obtaining Collier County approval, necessary permits, inspections and certificate of completion. Location/address where violation exists: 3141 Pine Tree Drive, Naples, Florida, 34112. Folio 48780640001. Name and address of owner/person in charge of violation location: Dawn Jeffrey and Linzel T. Jeffrey, 3141 Pine Tree Drive, Naples, Florida, 34112. Date violation first observed: March 30th, 2009. Date owner/person in charge given Notice of Violation: Linzel T. Jeffrey served Notice of Violation on March 31st, 2009. Date on/by which violation to be corrected: April 27th, 2009. Date of reinspection: April 29th, 2009. Results of reinspection: The violation remains. I would now like to present Investigator Thomas Keegan. MR. KEEGAN: Good morning. For the record, Thomas Keegan, Collier County Code Enforcement. This case did open up as a complaint on March 30th, 2009. I was on-site with the owner, Linzel Jeffrey. I observed the garage converted into living space with a kitchen and bathroom, also interior walls erected for the bathroom and a closet, plumbing and electrical work done without permits. I -- at that time I gave Mr. Jeffrey a brochure for the building department and advised him I'll be back the next day to issue the Notice of Violation, which I did. Numerous site visits, checking all computer systems for permits, no permits ever applied for. Up till yesterday I've been checking. No movement or anything. I did speak to the respondent's sister, who lives next door, about a week and a half ago. She said that he is in Haiti. I have not heard anything from that. The garage is vacant. The tenant did move out. At the initial visit Page 75 ....."__..__._____..._,~._'...'"m" - ---, ~ ----.----.- 16!/1A4 May 28, 2009 he stated that the tenant was behind on rent and he was kicking him out. When I was talking to the sister, who has the same problem, but she indicated that that's when he was going to Haiti and the place was vacant. CHAIRMAN LEFEBVRE: Is that it? MR. KEEGAN: That's it. MR. LARSEN: Got any photographs? MR. KEEGAN: Yes, I do. I have six photographs. And these are all of the garage. MR. DEAN: Motion to enter them as evidence. MR. KELLY: Make a motion to accept them as evidence. CHAIRMAN LEFEBVRE: Do I hear a second? MR. LA VINSKI: Second. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (N 0 response.) CHAIRMAN LEFEBVRE: Motion passes. MR. KEEGAN: That's the closet right there. MR. LARSEN: In the garage? MR. KEEGAN: Yes, sir. MR. KELLY: Investigator Keegan, is there -- that four-inch drop-down, like was that level ever brought up to the rest of the Page 76 '- -'., ._, - .~.. ."'.11"'" 4Jl~"_",_,,,,,,,_,,,_,~,_,,,,>,,~___ -- - ~~-",._,------ 16 t t A ~ May 28, 2009 home? You know the garage, how it's supposed to be level -- MR. KEEGAN: No, it's dropped. It's dropped. There's the full kitchen in the garage. MR. LARSEN: Pretty nice work. CHAIRMAN LEFEBVRE: Granite. MR. KEEGAN: There's the bathroom. That's the owner you see. That's the entrance. MR. LARSEN: To the garage? MR. KEEGAN: To the garage, yes, sir. That's the wall built with the room for the bathroom. And that's just the light in the middle of the room, one of the lights in the middle of the garage. MR. LARSEN: Make a motion that a violation does exist. MR. KELLY: Second. CHAIRMAN LEFEBVRE: Any further discussion? (N 0 response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Motion passes. MR. LARSEN: Got a recommendation? MR. KEEGAN: Yes, sir. The county recommends that the Code Enforcement Board orders the respondent to pay all operational costs in the amount of 88.43 incurred in the prosecution of this case within 30 days, and abate all violations by: Obtaining all necessary permits, Page 77 _.W_~'~~, ""'w,..,___ ~, ...~~ '~'"'-"~~-'-'~~~-_._'----- 6 I' 1'~ ~ i " ..' May 28, 2009 inspections and certificate of completion within blank amount of days of this hearing or a fine of blank amount a day will be imposed until the violation is abated. Or in the alternative obtain a Collier County demolition permit, request all required inspections through to certificate of completion and remove all materials to a site intended for such within blank amount of days or a fine of blank amount of dollars will be imposed until violation is abated. The respondent must notify the code enforcement investigator when the violation has been abated in order to conduct a final inspection to confirm abatement. If the respondent fails to abate the violation, the county may abate the violation and may use the assistance of the Collier County Sheriffs Office to enforce the provisions of this order, and all costs of abatement shall be assessed to said property owner. MR. LARSEN: Mr. Chairman, I'd like to make a motion at this time that we impose a time line of 120 days of the date of this hearing or a fine of $200 a day to be imposed until the violation is abated. And the same for the second part of paragraph number one of the recommendation, for them to get a certificate of completion and remove all materials for site intended for such use within 120 days or a fine of $200 a day will be imposed. MR. L'ESPERANCE: Second. MR. KELLY: Second. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. Page 78 - """.k""'_><'_____ - ~-, ... -"..._"- 16 j I 1 A" May 28, 2009 MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBYRE:Motion passes. MR. KEEGAN: Thank you. CHAIRMAN LEFEBVRE: Thank you. We're going to move on to old business. Motion for imposition of fines. BCC versus Affordable Whistler's Cove, Ltd. CEB No. 2007060558. (Speakers were duly sworn.) MS. WALDRON: This case is in reference to violations of Collier County Ordinance 04-41, the Land Development Code, as amended, Section 4.06.05(J)(2). Location of violation: 11490 Whistler's Cove Circle, Naples, Florida. Description of violation: Required landscape has fallen below Collier County approved Site Development Plan 97-006 standards. On June 26th, 2008, the Code Enforcement Board issued a finding of fact, conclusion of law and order. The respondent was found in violation of the referenced ordinances and ordered to correct the violation. See the attached order of the board OR4376, Page 0290 for more information. The respondent has complied with the Code Enforcement Board orders as of October 16th, 2008. The county's recommendation is to issue an order imposing a lien in the amount of$3,300 for fines at the rate of$150 per day for the period between September 25th, 2008 to October 16th, 2008, 22 days, for the total of $3,300. Operational costs of $545.35 have been paid. Total recommended lien amount is $3,300. CHAIRMAN LEFEBVRE: Can you state your name for the record, please. Page 79 _A~" _..,.,,,"-~,,.~._._. " V V _.~---- .------ t) i ~,J.Asi2009 MS. O'FARRELL: For the record, Susan O'Farrell, Collier County Code Enforcement Environmental Investigator. CHAIRMAN LEFEBVRE: And can you state your name for the record, please. MR. ZIMMERMAN: Scott Zimmerman. CHAIRMAN LEFEBVRE: And your relationship to Affordable Whistler's Cove, Ltd? MR. ZIMMERMAN: Authorized agent. MR. L'ESPERANCE: Can you move your microphone slightly forward. There you go, thanks. MR. LARSEN: Mr. Zimmerman, why did it take in excess of the days allowed to complete this project? MR. ZIMMERMAN: We immediately moved forward with the work with the landscaper. It was a substantial amount of work. We signed a contract. The contract required the landscaper to complete the work. At the end of August the landscaper did not complete the work in a timely manner. We worked with them diligently, and I believe that they finally did complete the majority of the work. It required an inspection and follow-up from Collier County. The landscaper that we had was -- he was hard to reach to do the final inspection. But we worked hard. It was about a $30,000 landscaping job, and so -- MR. LARSEN: Do you have a request to the board? MR. ZIMMERMAN: Excuse me? MR. LARSEN: Do you have a request to the board? MR. ZIMMERMAN: We would request that you would be lenient and waive the penalty. We did work hard and diligent to complete all the work. MR. LARSEN: Ms. O'Farrell? MS. O'FARRELL: Yes, they did, they worked very hard. As soon as Mr. Zimmerman -- it was a slow moving case at first, but as soon as Mr. Zimmerman came on board, things worked very hard. He Page 80 ._,-.....".~"" ~ -.-"''''.'-"- ~ - -- 16 If 1 N4' 28, 2009 was always e-mailing me and keeping in touch with me. The landscape contractor was difficult to maintain contact with. MR. LARSEN: I make a motion to abate. CHAIRMAN LEFEBVRE: I have one other question from the board. MR. KAUFMAN: That's what I was going to do. CHAIRMAN LEFEBVRE: You stole his thunder so go ahead. I have a motion and a second. MR. KAUFMAN: Second. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: All those if favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. 'CHAIRMAN LEFEBVRE: Any nays? (No response.) MR. ZIMMERMAN: Thank you very much. CHAIRMAN LEFEBVRE: Thank you. MS. O'FARRELL: Thank you. CHAIRMAN LEFEBVRE: The next one will be BCC versus Linnette Barrett, CEB No. CEPM20080015499. (Speaker was duly sworn.) MS. WALDRON: This is in reference to Collier County Code of Laws and Ordinances, Chapter 22, Building and Building Regulations, Article 6, Section 22-231 (12)(1). Location of violation: 4408 18th Place Southwest, Naples, Florida. Folio 35757240007. Page 81 "'.---. -.-.. ,*'ll J~ "'"-"._~'<"''''-''''-''-'''--,", "'ffl~'~' 16 I 1 .~ 4MaYI!!fl, 2009 Description of violation: Broken windows and damaged fascia. On March 26th, 2009, the Code Enforcement Board issued a finding of fact, conclusion of law and order. The respondent was found in violation of the referenced ordinances and ordered to correct the violation. See the attached order of the board OR4442, Page 2248 for more information. The respondent has not complied with the Code Enforcement Board orders as of May 28th, 2009. The county's recommendation is to issue an order imposing lien for fines at the rate of $250 per day for the period between April 26th, 2009 to May 28th, 2009, 33 days, for the total of $8,250. Fines will continue to accrue. Operational costs of $89 have not been paid. The total recommended lien amount is $8,339. CHAIRMAN LEFEBVRE: Have you had any contact, and when's the last time you were there? MR. PAUL: I was at the property yesterday. The violation still exists. The property is still boarded up. I haven't had any contact with the property owner. So we're still at the same spot, just the fines continue to run. THE COURT REPORTER: Are you Mr. Paul? MR. PAUL: Yes, Renald Paul, Collier County Code Enforcement. Thank you. MR. KAUFMAN: Is the property occupied? MR. PAUL: No, it's not. CHAIRMAN LEFEBVRE: Do I hear a motion? MR. KELLY: Make a motion that we impose the fines. CHAIRMAN LEFEBVRE: Do I hear a second? MR. LA VINSKI: Second. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? Page 82 -"-.'- ""'''"11III_ __ '"'" ,. ...._,.w.~. .",.. __~ May 28, 2009 MR. DEAN: Aye. 16/ 1~4 MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Motion passes, thank you. Do you have the next case, too? MR. PAUL: Yes, I do. He's here. I know you got the letter, but he's here. CHAIRMAN LEFEBVRE: BCC versus Ibran A. Turcios, CEB No. CESD200800011952. (Speakers were duly sworn.) MS. WALDRON: This is in reference to violation of Collier County Code of Laws, Chapter 22, Building Regulations, Article 2, the Florida Building Code, adoption and amendment of the Florida Building Code, Section 22-26B, Section 104.5.1.4. And Ordinance 04-41, the Collier County Land Development Code, as amended, Section 1 0.02.06(B)(1 )(a). Violation location: 1961 51 st Terrace Southwest, Naples, Florida. Folio 36245440004. Description of violation: Owner did not obtain certificate of occupancy for permit numbers 2005052970 and 2006082595. On January 22nd, 2009, the Code Enforcement Board issued a finding of fact, conclusion of law and order. The respondent was found in violation of the referenced ordinances and ordered to correct the violation. See the attached order of the board OR 4425, Page 0521 for more information. The respondent has not complied with the Code Enforcement Page 83 ~"""O'_,"'~.~ , ......, _....,. .... ,.~<~.-.-, "---- J.6/r 1 All May 28, 2009 Board orders as of May 28th, 2009. The county's recommendation is to issue an order imposing lien for fines at a rate of$100 per day for the period between April 23rd, 2009 to May 28th, 2009, 36 days, for the total of$3,600. Fines continue to accrue. Operational costs of $88.43 have not been paid. Total recommended lien amount is $3,688.43. CHAIRMAN LEFEBVRE: Have you had any -- I mean, he's here now, but have you had contact, can you give me a little history why it's not completed? MR. PAUL: I don't know why it hasn't been completed. The gentleman did apply for the permit for the fence the day of the last hearing. CHAIRMAN LEFEBVRE: Okay. MR. PAUL: I notice that the permit was recently issued on 4/21 of '09. There has been no inspections and no certificate of completion. CHAIRMAN LEFEBVRE: All right, sir. MR. TURCIOS: Good morning, everybody. The first thing, I don't finish my fence is because I lost my job. I lost my job, so I have very bad situation at the moment. I tried to find ajob everywhere in this town but nobody got no job. I do construction job for 18 year, but it's very low at this moment. CHAIRMAN LEFEBVRE: Have you done any work to correct the problem? MR. TURCIOS: I think they give me more other extension, like six more months, I do the job. On the other thing, I am behind my mortgage. I don't know if I lost my house, you know, so I don't want to put more money in my house I lost. CHAIRMAN LEFEBVRE: Is it for sale right now? MR. TURCIOS: No. I tried to make a deal with the bank. The bank has stopped my foreclosure, but I don't know exactly what's . gOIng on. Page 84 "'~"""""-- ._--"",..<~._...,-" ~ > "1'11'11 ___ ~I"~ 'll 16 I 1 A ~MaY2f6, 2009 CHAIRMAN LEFEBVRE: Any other questions from the board? (No response.) CHAIRMAN LEFEBVRE: Do I hear a motion? MR. ORTEGA: I have a question. With regard to these two permits, the fence was commenced but not completed? MR. PAUL: Right. The fence was put up. They had gotten the permit but they let the permit expire. MR. ORTEGA: But is the fence completed? MR. PAUL: No, it hasn't been completed. There's still I believe something else that he has to do in regards to the fence, and then he can get all the inspections and get the C.O. MR. ORTEGA: Is a portion of the fence finished? MR. PAUL: Yes. MR. ORTEGA: Could maybe he enter a revision to stop it at that point? CHAIRMAN LEFEBVRE: I don't know. When was the permit pulled? You said right after the last meeting? MR. PAUL: The day of the hearing, January 22nd. CHAIRMAN LEFEBVRE: So how long are fence permits good for, six months? MR. PAUL: Yes. CHAIRMAN LEFEBVRE: So it's still active. MR. PAUL: Yes, it is. CHAIRMAN LEFEBVRE: Okay. Do I have a motion from the board? MR. KELLY: Sure, make me the unpopular one. CHAIRMAN LEFEBVRE: I'm just looking. I'm not looking in any particular direction. MR. KELLY: Sir, typically if the order has not been complied with, we can't really extend the time frame at this point. So what we do is we general order fines to commence and be assessed against the Page 85 ~..,,,- . ~_.-.." __ 'l III il_- III .,.-._,'^,.,-"...., _ '."~'M,___~_"'~~_._.".._.. 16" 1 A Ma~ 28, 2009 property. And if you were to rapidly take care of the is!e, and another option was just suggested in a way that maybe would help you in your current situation, you could then come back to the board to ask for some kind of reprievement (sic) possibly. But at this particular point I have to make a motion to impose the fines. CHAIRMAN LEFEBVRE: Do I hear a second? MR. LA VINSKI: Second. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Motion passes. MR. TURCIOS: Thank you. MR. KELLY: Can you explain that to him? MR. PAUL: Yes, I will. CHAIRMAN LEFEBVRE: Next case will be BCC versus Deutsche Bank Trust Company, CEB No. 20007080008. (Speaker was duly sworn.) MS. WALDRON: This case is in reference to violations of Collier County Ordinance 04-41, the Land Development Code, as amended, Sections 107.02.06(B)(1)(a), 10.02.06(B)(1)(e), and 10.02.06(B)(1)(e)(i), Collier County Code of Laws and Ordinance, Section 22, Article 2, Subsection 104.1.3.5, and 106.1.2, and the Page 86 ",-- '"~.-_. .........".._". --"-"-'.~~ . ..1IIl .rl!lll._'.~' --"-- 16 " 1~11 t,,"~ay 28, 2009 Florida Building Code, 2004 edition, Sections 105.1 and 111.1. Location of violation: 2414 58th Avenue Northeast, Naples, Florida. Folio 38840840007. Description of violation: Garage enclosure with no permits converted into living space with full-sized bathroom, kitchen, living room, laundry room and bedrooms. On April 24th, 2008, the Code Enforcement Board issued a finding of fact, conclusion of law and order. The respondent was found in violation of the referenced ordinances and ordered to correct the violation. See the attached order of the board OR 4356, Page 1845 for more information. The respondent has not complied with the Code Enforcement Board orders as of May 28th, 2009. The county's recommendation is to issue an order imposing lien for fines at the rate of $250 per day for the period between August 23rd, 2008 to May 28th, 2009, 279 days, for the total of $69,750. Fines continue to accrue. Operational costs of $399.19 have not been paid. The total recommended lien amount is $70,149.19. CHAIRMAN LEFEBVRE: Thank you. And -- MS. PEREZ: Good morning. For the record, Supervisor Cristina Perez, Collier County Code Enforcement. CHAIRMAN LEFEBVRE: Thank you. Has there been any contact with the bank? MS. PEREZ: Yes. When this property was first brought forth, the case, it was in a foreclosure process. The bank now does own it and they have hired a contractor who has obtained a demolition permit. The demolition permit was issued on May 21 st, 2009. And from the description of the violation, there is an extensive amount of work that has to be done to this property in order to bring it back to the original permitted state. So they are currently working on it. CHAIRMAN LEFEBVRE: When's the last time you visited the Page 87 =",-"".-._.~ -""-~_.._.,~._._,-.,- "" ,.,-""'"'~^,,,, "....., '-~.~-- -~-----~-_._- J.6/1A4 May 28, 2009 ., property? MS. PEREZ: I visited the property maybe about a month ago. CHAIRMAN LEFEBVRE: A month ago, okay. MS. PEREZ: But I've been in contact with the title company, the contractors, the person that submitted for the permit and was going to do the work with -- just the last few days. CHAIRMAN LEFEBVRE: Okay. So you haven't been at the site to see if any work has been commenced? MS. PEREZ: No. When I spoke with them last is when they had submitted for the permit on May 12th, 2009. And I did see that it has been obtained. So they have -- they're supposed to call me, the contractor, when the work has been completed. I did notify them that they have to let me know so that the fines do stop occurring. CHAIRMAN LEFEBVRE: Any other questions from the board? (No response.) CHAIRMAN LEFEBVRE: Do I hear a motion? MR. LARSEN: Motion to impose the fine. CHAIRMAN LEFEBVRE: Do I hear a second? MR. L'ESPERANCE: Second. MR. DEAN: Second. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) Page 88 ..~., -. ,....~, ._ffl"'..... "'_""M""_"'_~'__ ~.- 16/ 1A4 ~ay 28, 2009 CHAIRMAN LEFEBVRE: Motion passes. Thank you. MR. LARSEN: Mr. Chairman, I have to abstain from the next matter, Collier County versus Guerrero. MR. KAUFMAN: I have a question, Ms. Flagg. Is this one of the banks that you regularly -- the one case we just had? MS. FLAGG: Uh-huh. CHAIRMAN LEFEBVRE: Next case will be BCC versus James P. and Laura S. Guerrero, CEB No. CESD20080008804. And respondent's not in the room. (Speaker was duly sworn.) MS. WALDRON: This is in reference to violation of Collier County Ordinance 04-41, the Land Development Code, as amended, Sections 1 O.02.06(B)(1 )(a), and 1 0.02.06(B)(1)( e )(i). Location of violation: 1965 Platt Road, Naples, Florida. Folio 00104520004. Description of violation: Mobile home/modular home placed at location in question without first obtaining the required building permit. On January 22nd, 2009, the Code Enforcement Board issued a finding of fact, conclusion of law and order. The respondent was found in violation of the referenced ordinances and ordered to correct the violation. See the attached order of the board OR 4425, Page 0519 for more information. The respondent has not complied with the Code Enforcement Board orders as of May 28th, 2009. The county's recommendation is to issue an order imposing lien for fines at a rate of $100 per day for the period between April 23rd, 2009 to May 28th, 2009, 36 days, for the total of $3,600. Fines continue to accrue. Operational costs of $86.71 have not been paid. The total recommended lien amount is $3,686.71. And if you guys notice in your packet also, they have submitted Page 89 ,____w, . ...""'_.~'"'-~, 16 It t A It May 28, 2009 a letter for request for continuance. MR. KELLY: If I could comment on that letter, there's one line that worries me. Whereas the respondents need more time to do one of the following options with the subject property. One, sell the property, or two, incorporate the property as residents to assist in operating the aquaculture plan. I'm not too excited about granting a continuance so that they can sell the property and pass the problem to someone else. MR. DEAN: Also, I don't understand why they're not here. And they do -- it says in their letter they check their property on a day-to-day basis, so I'm not -- MS. PEREZ: For the record, Cristina Perez, Collier County Code Enforcement. My last conversation with Mr. Guerrero was when he prepared this letter. I did not speak with him when he dropped it off, but my understanding was that he was either to sell the structure, the unpermitted structure, or follow through with the site development plan. He has already gone through a pre-application meeting with the zoning department, so he is aware of what he needs to do in order to be able to complete that project. But from my understanding again was that he was going to sell the structure, not the entire property, so I'm not too clear on that. MR. KAUFMAN: I'd like to make a motion that the -- we impose the fines and -- MR. KELLY: I'll second the motion. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. Page 90 -",,<~.,,-~ '...___~~m "lI' "'" 1>'"<rl'l'.'~__"1III'. .M.oIil.... ..Ill "_..~."..-_..,.,,---- 161 May 28, 2009 lA4 MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Motion passes. MS. PEREZ: Thank you. CHAIRMAN LEFEBVRE: Next case will be BCC versus Reinhard Marton, CEB No. CESD20080010163. (Speaker was duly sworn.) MS. WALDRON: This case is in reference to violations of the Collier County Ordinance 04-41, the Land Development Code, as amended, Sections 10.02.06(B)(1)(a) and Section 10.02.06(B)(1)(e), and the Collier County Code of Laws, Chapter 22, Building and Building Regulations, Article 2, Section 22-26-B, 104.1.3.5. Location of violation: 4107 Cottage Grove Avenue, Naples, Florida, Folio 23370360004. Description of violation: Unpermitted demolition of approximately 30-foot by 10-foot structure and an unpermitted 10-foot by 10- foot structure rebuilt without first obtaining Collier County approval, required permits, inspections and certificate of completion. On February 26th, 2009, the Code Enforcement Board issued a finding of fact, conclusion of law and order. The respondent was found in violation of the referenced ordinances and ordered to correct the violation. See the attached order of the board OR 4434, Page 1373 for more information. The respondent has not complied with the Code Enforcement Board orders as of May 28th, 2009. The county's recommendation is to issue an order imposing a lien for fines at the rate of$200 per day for the period between April 28th, 2009 to May 28th, 2009, 30 days, for the total of $6,000. Fines continue to accrue. Operational costs of$87.57 have not been paid. Page 91 '--~''''~'''-'''''--'''''''''-'''''~'._''''-- .-- -,- I 16 1t 1 A /tMay 28,2009 The total recommended lien amount is $6,087.57. CHAIRMAN LEFEBVRE: State your name, please. MR. KEEGAN: Thomas Keegan, Collier County Code Enforcement. CHAIRMAN LEFEBVRE: Have you had any contact? MR. KEEGAN: I have. I've -- I called him. Actually, he applied for the permit, the demo permit, on April 23rd, 2009. It was approved May 11 th, 2009. I called him on May 18th that the permit is ready to be picked up. It was issued to him on May 22nd, 2009. I ran into him on the street and he pretty -- he asked me if I could help him out on fines. I said, you know, that's not up to me, that's up to the board, get what you need to get done and come in and state your case. CHAIRMAN LEFEBVRE: When's the last time you were on the property? Has it been since he picked up the permit on the 22nd? MR. KEEGAN: I drive by the property probably once -- pretty much every day I drive up and down the block. You know, it's in my area. There is a dumpster on site. It is full. The structure was behind the house. He's just waiting for the C.O., for the inspection and the C.O. CHAIRMAN LEFEBVRE: Any further questions from the board? MR. KEEGAN: And if I can, we did sign a stipulation agreement on this case. MR. KELLY: You feel as though the work is done, it's just waiting for an inspector to come out and approve it? MR. KEEGAN: It looks done. I haven't been behind the house. The dumpster's full. I don't know, to be honest with you. MR. KAUFMAN: It obviously would have been a help had he appeared and asked for something. So it's very, very difficult for the Page 92 ~"';" .,- "...__11 , V ---,... ... ~^'O"~..."" .O__.~. 16~ 1.A !May 2~, 2009 board now to consider a request that's not there. MR. KEEGAN: You know, as the board knows, he's still in violation until he receives that C.O., certificate of completion, occupancy. CHAIRMAN LEFEBVRE: Do I hear a motion? MR. DEAN: Motion to impose the fine. CHAIRMAN LEFEBVRE: Do I hear a second? MR. LA VINSKI: Second. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Motion has passed. MR. KEEGAN: Thank you. CHAIRMAN LEFEBVRE: The next case will be BCC versus Genel Bricius and Dieumila -- I'm sure I'm butchering it -- Faugue. CEB No. CEPM20080004430. (Speaker was duly sworn.) MS. WALDRON: This is in reference to violation of Collier County Code of Laws and Ordinances, Article 6, Sections 22-228.B, and 22-231, Subsections 9,11,12(1), 12(P), 19(B) and 20. Location of violation: 2730 Pine Street, Unit A, Naples, Florida. Folio 48730280000. Description of violation: Property maintenance and housing Page 93 ~_. -".--.,. - If II 'lllIIIlfr"fi/ .. ~,,",,,,,." ?"'-'''~'-'_''''_' "BI.,__ ~ A lIF 11 ~ P' """",,,"~.,'.'~, .....',- 161 1 ~ 4 M~8, 2009 violations for a duplex that has been converted to four rental units without permits. On July 31st, 2008 the Code Enforcement Board issued a finding of fact, conclusion of law and order. The respondent was found in violation of the referenced ordinances and ordered to correct the violation. See the order of the board OR 4385, Page 0702 for more information. The respondent has complied with the Code Enforcement Board orders as of August 8th, 2008. The county's recommendation is to order -- issue an order imposing a lien in the amount of $91.44 for operational costs that have not been paid. MR. LETOURNEAU: For the record, Jeff Letourneau, Collier County Code Enforcement. Mr. Bricius was here this morning in regards to this hearing. He wasn't really sure why he had to be here. I informed him that he owed the operational cost. He didn't have the money to pay today, but assured me that he'd be in tomorrow to pay the fine. CHAIRMAN LEFEBVRE: Do I hear a motion? MR. LA VINSKI: I make a motion we impose the fine as recommended. CHAIRMAN LEFEBVRE: Do I hear a second? MR. L'ESPERANCE: Second. CHAIRMAN LEFEBVRE: Any further -- MR. KELLY: I wish I heard a motion from county to pull this for next month to give the guy an opportunity to pay. Because it's more than $91 in filing fees. MS. WALDRON: I agree. Ifwe could just postpone this and bring it back next month. It's going to cost us more to do a release of lien from the $91 ifhe pays. CHAIRMAN LEFEBVRE: Do I hear -- the person that made the first motion, if you could remove or withdraw your motion? And then we need a withdraw from the second. Page 94 ,.."... .. 1Il Uj'. __,____,,~""".,~._ - ._._--,~....,,,.,.~.. 16 I 1 A Jby 2~, ;009 MR. LA VINSKl: I move to withdraw my motion. MR. L'ESPERANCE: I do the same for the second. MR. KELLY: Well, then I make a motion to change the -- CHAIRMAN LEFEBVRE: Continue it till next month. MR. KELLY: Does that have to be made by county or can we make it? Well, I make a motion that we continue this till next month. MR. DEAN: Second. CHAIRMAN LEFEBVRE: Any further discussion? (N 0 response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Motion passes. So then if it's on the agenda for next month, we can just probably withdraw it at that point, or dismiss it, correct? MS. WALDRON: No, if it's -- we'll put it on the agenda, ifhe hasn't paid. If he does pay, we won't even put it on the agenda. CHAIRMAN LEFEBVRE: Okay, very good. All right, the next case will be BCC versus Steve Loveless, CEB No. 2005091054. (Speaker was duly sworn.) MS. WALDRON: This is in reference to violation 04-41, as amended, the Collier County Land Development Code, Section 10.02.06(B)(1)(a), and 10.02.06(B)(I)(d), and Collier County Page 95 ,._~_..~".,,"~c<_~.,~" ~ _. __...~"_._,_,..._..",...,, _..--,~->".-....,_.~-_. ., 1 ti .' 1 ~~28, 20.,09 Ordinance 2002-01, the building code, Section 106.1.2 and Section 106.3.1. Location of violation: 652 Soliel Drive, Naples, Florida. Folio 25700000408. Description of violation: Occupancy of a new dwelling without certificate of occupancy issued for the structure or swimming pool. On March 23rd, 2006, the Code Enforcement Board issued a finding of fact, conclusion of law and order. The respondent was found in violation of the referenced ordinances and ordered to correct the violation. See the attached order of the board OR 4009, Page 1130 for more information. One order denied for motion to continue OR 4009 Page 1120, and an additional order for motion for rehearing, which the board found had no jurisdiction to hear the case, OR 4033, Page 2454. The respondent has complied with the Code Enforcement Board orders as of January 19th, 2009. The county's recommendation is to issue an order imposing a lien for fines at the rate of $100 per day for the period between April 8th, 2006 to January 19th, 2009, 1,017 days, for the total of$101,700. Also, fines at the rate of $100 per day for the period between May 23rd, 2006 to January 19th, 2009,972 days, for the total of $97,200. Operational costs of $252.77 have not been paid. The total recommended lien amount is $199,152.77. CHAIRMAN LEFEBVRE: Can you state your name for the record, please. MR. MARTINDALE: For the record, Ronald Martindale, Collier Code Enforcement. CHAIRMAN LEFEBVRE: Can you state your name? Mr. Loveless? MR. LOVELESS: Oh. Steve Loveless. CHAIRMAN LEFEBVRE: And sitting down, if she -- Page 96 -.-._- ""w_.._~,~~.,__"".__,,~____ ._ ". .. _"'_''''"'''.''''''''''''''__'_,_~'''''''''''_''_'''''''''''''..-_''''_.M,''''''d._" '-'_.-,..". -- C.'f .., .>1 ,lJ May 28, 2009 ' , 11 ~.:J MR. LOVELESS: This is Lisa Ware. THE COURT REPORTER: Could you spell your last name, please? MS. WARE: W-A-R-E. CHAIRMAN LEFEBVRE: All right, Mr. Loveless, if you could explain the time frame of why it took so long to come into compliance? MR. LOVELESS: Yes. At the time that I received the notice, I was also finishing the neighborhood. The dwelling is in a neighborhood of 18 homes that I was the developer. At that time there were some final things that I had to do in the neighborhood, such as sidewalks and mitigation of the uplands. I had to take out the exotics . agaIn. And Collier County asked me to do this. And at the same time that I went down to try to get a -- find out what happened here with the C.O., they informed me that I had to see Ed (sic) Kuck, which was the head engineer at Collier County. Mr. Kuck informed me that he was not going to allow me to get a C.O. until I complied with the finalization of the neighborhood. I then began the process of finalizing the neighborhood, turning over the homeowners association. In that time I also made plans to leave the dwelling that I was in and I also re-permitted the dwelling. I went down to Collier County, asked them to give me a complete record of the inspections that I had gotten. They had an incomplete list. I was able to find the actual inspection card and negotiated with them the amount of inspections I really needed to get, because I had more inspections than they had on record. At the same time, I was also working with Mr. Kuck to complete the neighborhood. I was building a house in another location, which I then, at the end of January or the beginning of February of2007, moved into. I had a c.o. and moved into that house and vacated this particular house. This house at 652 Soliel Drive has been sitting empty Page 97 ~.- ~ "-" __"___'_"'__'W_~_..__'_"_'_"'__ -~"'-"~~"-""""""-~'>>--'_._''''~'--' "', . _.....~....~-"<...".~>..',,~--,..._._..,.,- 16/ , May 28, 2009 , 1A4 for two and a half years. They say that I've been in the -- I've talked to Mr. Martindale and he says that, you know, that the only evidence that he has that I've been in the house is that he's seen a pickup truck sitting in front of the house there. Well, that is because the neighborhood I live in doesn't allow pickup trucks to be parked in the driveway, so I have parked that vehicle over there. I brought Ms. Ware as testimony that she will testify that I moved into that house and that I was not in the 652 Soleil Drive house since that time. She has been helping me procure the final C.O. for this dwelling, as -- because she has lived in the neighborhood and I have built a house for her as well. So this is -- I've built 30 to 40 homes in this community in Naples here. I've been here for 15 years and this is the first time I've had any kind of issues like this. This is the first time I've been before the board. And I would hope and ask that you be lenient in this kind of a situation. It is a rare situation. CHAIRMAN LEFEBVRE: Mr. Loveless, if I was correct, I don't know how many other members were on when the case was originally heard, but you had 30 days to appeal your case in front of us, which you did not meet that time frame, and then you went to circuit court, if I'm not mistaken, to overturn our case. MR. LOVELESS: Yeah, I appealed and apparently I wasn't -- I don't know why I was denied the appeal. CHAIRMAN LEFEBVRE: Well, I think, if -- you can correct me, but it was not within the time period that is within our rules, which is 30 days. MR. LOVELESS: I believe if you look at the letter that I asked for -- my original continuance was that my father has Alzheimer's, and I'm the only surviving child. And I have to go up to the Washington D.C. area to take care of him. I can't remember all the situation (sic) Page 98 ._"n. -.-..-.- '-.. '.'.- -,'- "_--"'.~"'-.'"'-'~-"'- . . 1'7" -,-<--.,._- 16 '1 A 4 May 28, 2009 that happened at that time that I asked for a continuance to go before the board. CHAIRMAN LEFEBVRE: My question is, you went to circuit court, correct? MR. LOVELESS: Well, that was what my former attorney did. They took this case to circuit court because they had talked to the county attorney. In some respect they found that because I was trying to procure the final neighborhood C.O. that -- and they had held my C.O. on this particular house, that he thought that that was sort of a Catch-22. So he took it and put it in as an appeal. And I didn't know what the outcome of that appeal was because they're no longer my attorneys as of about a year ago. So I'm not quite sure of the legal ramifications. I'm up here because I received this notice that we have this hearing. I received this notice on May 23rd, and -- that we had a hearing here today. And this is really the first time that I knew that I would be sitting in front of you all saying okay, this is the disposition of this case. And I don't -- you know, I don't know what else to do except to stand here before you and ask you to be lenient. I mean, $200,000 is a lot of money. CHAIRMAN LEFEBVRE: Any other questions from the board? MR. LARSEN: Yeah, I have a few questions. Mr. Martindale, I mean, it indicates on the documents presented to me that there has been complete compliance with the Code Enforcement Board orders; is that correct? MR. MARTINDALE: Yes, sir, he did obtain a permit, 2008071 in 2008. And it was C.O.'d. Incidentally, I just found this out, he never bothered to call like he was supposed to. I found it out later. But it is -- the certificate of occupancy has been issued for the dwelling. MR. LARSEN: And what was the date the certificate of occupancy was issued? Page 99 -^._---_.~--~.__..".,",.., """-~~''''----'''---''--'--- 16/' 1 A /fay 28, 2009 MR. MARTINDALE: Permit 2008071300. It doesn't give the specific date, but it looks as though it was in July of 2008, as the permit number indicates. MR. LARSEN: Okay. CHAIRMAN LEFEBVRE: I'm correct, Mr. Loveless, you did live in this house? MR. LOVELESS: I lived in this house from May 23rd, which was the order that I had to get out. I did live in the house until January of 2007. I will say that. Because I -- it's hard, I was at that time a family of six, to move out of my dwelling into a -- to wherever. So I was in the house at that time. MR. LARSEN: From May 23rd, 2006 through January of2007. MR. LOVELESS: Correct. MR. LARSEN: And you got the C of 0 in July of2008? MR. LOVELESS: No. Well, actually, if you look in the records there, you'll see that I went down. There was a permit issued of 2006 that I had to extend, and then you'll find that finally I had Ms. Ware go down and procure another permit. I actually had three extensions from the county. And they told me that I would have to go before the board to get a final building permit if I should try to go it again. So I had applied for a 2006 permit to C.O. the house, but as I said, I was informed by Mr. Kuck from engineering department that he had frozen the C.O. on the house until I complied with finalizing the neighborhood. MR. LARSEN: Do you remember when you received the final C. of 0., though? MR. LOVELESS: The final C.O.? MR. MARTINDALE: If I may -- MR. LOVELESS: It was January, 2009, I believe. MR. MARTINDALE: February 18th of2009 was the final. MR. LARSEN: And how come you didn't pay the operational costs of $252? Page 100 ,...~". -.., WI'" . ~"" 116 1Al1 May 28, 2009 MR. LOVELESS: I didn't know about the operational costs. I - wasn't informed that I had an operational cost. I had attorneys that were handling this, Cohen and Grigsby, and they never informed me that lowed the board anything. CHAIRMAN LEFEBVRE: Any further questions? Mr. Larsen? MR. LARSEN: No, I have no further questions. MR. KELLY: I have a question. CHAIRMAN LEFEBVRE: Question. Go ahead. MR. KELLY: Mr. Loveless, are you in a position to pay the operational costs of $252.77 today at this meeting? MR. LOVELESS: Yes. MR. KELLY: That's the only question I have. MR. DEAN: I make a motion to abate the fines. MR. KELLY: Second. CHAIRMAN LEFEBVRE: I feel that as a builder in Collier County, he did live in the house without having a C.O. and he should know that he shouldn't. And I do remember from the previous meeting that that was brought up. And to abate the fines, I cannot agree to that. MR. LARSEN: Well, that's where I'm a little fuzzy. You know, I mean, basically I think some of the fines should be abated, but there does appear to be a period of time when, you know, at least by his own testimony between May 23,2006 and January, 2007 he was in the house using the facilities. So I would agree to abate the fines except for that period of time. MS. WALDRON: From April 8th, 2006 to January 1 st, 2007 is 267 days, which would be $26,700. MR. LARSEN: I'm sorry, Jennifer, that's April 8th, 2006? MS. WALDRON: Yes. MR. LARSEN: Through January what? MS. WALDRON: Through January 1st, 2007. MR. LARSEN: Through January 1st, 2007. Page 101 d__" .~-'-"-"""'~""'~'" " 1"1I' ____..".~_.. ". ~-, -- ,_..___ ..or -- 16 t 1 ~a~28, 2009 And that would be how much? MS. WALDRON: $26,700 at $100 per day. MR. LARSEN: All right. So that's order one and order item five. Now we've got order item two and six. Two is by obtaining all required Collier County building permits if attainable and all required inspections within 60 days, which would be May 22nd. Now, what about those -- Mr. Martindale, what about those permits, or the -- yeah, what about the permits, when were they first applied for? MR. MARTINDALE: They were first issued in 2008. I believe we said July in 2008. And a final C.O. was obtained February of this year. CHAIRMAN LEFEBVRE: Would you like to make a note please that Mr. L'Esperance had to leave. MR. LARSEN: So he was supposed to obtain those permits by May 22nd, right, 2006, Mr. Martindale? MR. MARTINDALE: Affirmative, sir. MR. LARSEN: And when did he actually obtain those permits? MR. MARTINDALE: The permit I see that's issued here was obtained July of 200 -- permit 2008071300 was issued -- I don't know the specific day, but it was issued in July of 2008. MR. LARSEN: Mr. Loveless, why did it take you so long to get that permit? MR. LOVELESS: Sir, actually, I had gone down to the county. And if you'll look in the records, you'll see that there's a 2006 number there. As soon as I found out about this, when it was posted a notice on my door, I went down to the county and started interacting with the county and actually applied for another permit, and it was 2006. And if you'll look in the history of that, you'll find that there is a 2006 permit number. If you'll go back. Because I actually was -- had several final roofing inspections. MR. LARSEN: All right. Well, they're going to check on that right now. Page 102 ,=_..~,.~~ .",,"_._," -" .""-- KP'_-.-'--' -~,_.,-,.,".. . 1611 N1i28,~09 MR. LOVELESS: Okay. If you'll look in the whole history, you'll see that there's -- MR. MARTINDALE: I just had an update. He's going to make another one here on line. The exact date was -- for the 2008 permit that was applied for, 7/23 of'08. And the same permit was C.O.'d on 2/18/09. MR. LOVELESS: The 2008 permit is a reap. MR. MARTINDALE: That's a good possibility it could be. MR. LOVELESS: Two or three times, sir. There were two or three reaps. And if you'll look in the Collier County records, you'll see a 2006 permit. MS. WALDRON: I do have some dates for you, if you -- do you want to swear me in? (Speaker was duly sworn.) MS. WALDRON: It looks like the reap permit was issued on 7/23/08. It was also applied for on the same day, but was not C.O.'d until 2/18/09. MR. LARSEN: 7/23/08? MS. WALDRON: Correct. MR. MARTINDALE: It's the same dates I gave you before. CHAIRMAN LEFEBVRE: A little bit of housekeeping. But who was the first alternate? Because Lionel left, so now one alternate is a voting member. MS. WALDRON: I don't think that was determined. It was never told to me which one was -- MR. KAUFMAN: Do we have a coin? MR. DEAN: Make the decision. MR. KELLY: Were both alternates picked at the same board meeting? MS. WALDRON: Yes. MR. HEMES: How about prior service? CHAIRMAN LEFEBVRE: Nicolas will vote, since he has prior Page 103 - - __oa May 28, 2009 . serVIce. 16 Ir t ~ /, MS. WALDRON: Okay. MR. LARSEN: Okay, did we figure out whether or not that permit was a reapplication? MS. WALDRON: It looks as though it was a reap, because the original permit was canceled. MR. LARSEN: And when was that original permit canceled? MS. WALDRON: It was canceled on 7/23/08. MR. LARSEN: Do we know when it was applied for? Did he apply for it timely? MS. WALDRON: It was applied for on 4/4, 2006. Was issued on 4/5, 2006. CHAIRMAN LEFEBVRE: So then he would have applied for it on time. Because our order was on the 23rd of March, 2006. MR. LARSEN: All right. Now -- okay, I don't have any further questions. CHAIRMAN LEFEBVRE: Any further discussion from the board? MR. LARSEN: In regard to the pending motion, I think that the period of occupancy that he was in the premises, that fine in the amount of $26,700 should not be abated. CHAIRMAN LEFEBVRE: I agree with that. MR. LARSEN: Okay. In regard to items two and order item six, in regard to the obtaining the permits, he seems to have applied for the permits, and I'm not quite sure why there was a delay in obtaining the permits of, it looks like, almost two years. I'm not quite sure what happened. Based upon the testimony, I understand they were going through a series of appeals and court cases. I'm not sure whether or not we should hold that against him or whether or not some portion of that time should be includable for purposes of imposing a fine. I don't know if any other board member has any input on that. CHAIRMAN LEFEBVRE: Any further input? Page 104 T-V- .-.,..,~.,,,,,~.,._.."- 161r >>'lt8,2009 MR. KELLY: I don't think we should penalize a citizen for due process. MR. DEAN: You know, look at it this way: You know, this started in '06, this is 2009. The economic condition of our country and Florida and stuffs been in array (sic). And the guy's been in and out, in and out, applying for permits. It isn't like he ran away and ignored something. And maybe there's an overlap there. And maybe he did park his truck there for a while on that. That's why I figure I'm for abating the fine. MR. LARSEN: All right. Well, my position would be that basically in regard to order items one and five that a fine of 26,700 should be imposed. In regard to order item two and order item six, those fines should be abated. In regard to order item six in regard to the operational costs, that they should be paid. CHAIRMAN LEFEBVRE: We have a motion, we have a second. Any further discussion? (N 0 response.) CHAIRMAN LEFEBVRE: All those in favor -- MR. DEAN: Can I ask you a question? I made the motion, Mr. Kelly seconded. And what does that motion say? CHAIRMAN LEFEBVRE: Motion says that you want to abate the fines. MR. DEAN: Very good. I want to make sure. CHAIRMAN LEFEBVRE: Again. Once again, all those in favor? MR. DEAN: Aye. MR. KELLY: Aye. MR. HEMES: Aye. MR. LARSEN: Aye. MR. KAUFMAN: Aye. Page 105 '''--...... . .. . ~ ,,,,'~"""----""--'~"""""""-'., ~""~-'.""'" ..-._~,..",.--....,,,.,"" ... .,--...--........--- 161 11 A4 I ~ I.. ay 28, 2009 CHAIRMAN LEFEBVRE: And those nays? Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Motion passes to abate. And operational costs do still have to be paid in the amount of $252.77. MR. LOVELESS: Thank you very much. MR. KELLY: You kind of like have to pay them right now. MS. WALDRON: And ifhe pays right now, we can not file the lien on the property. Otherwise, there will be a lien filed. MR. LOVELESS: Do you take Mastercard? MS. WALDRON: No, I only take checks. MR. LOVELESS: I have a check. Can I go down to my car-- MR. DEAN: You don't take cash. MS. WALDRON: No cash, just checks. MR. DEAN: The American way. MR. LOVELESS: I'll go down and get my checkbook. MR. DEAN: It's the American way. MS. WALDRON: Yes. Right now, please, though. MR. DEAN: No cash? MS. WALDRON: Unless he's got exact change of252.77, I can't provide any change. MR. DEAN: Oh, okay. CHAIRMAN LEFEBVRE: The next thing we have is request to forward case to County Attorney's Office. That's done with the consent agenda. So next thing is rules and regs. If I remember correctly, last meeting we had I guess one issue; is that correct? What page was that on? MR. DEAN: Is that will, shall, may? CHAIRMAN LEFEBVRE: Yeah. What page is that on? Page 6? Page 106 _.""-,,,,-- < - <- ~- --it - "" II J.b If J.'- .. "T -"'-"'--..-..--- 16 r ~ l~, 4 May 28, 2009 MR. DEAN: Six. Following procedures, will, shall may. Maybe it's on 8, too. I have Pages 6 and 8. Is there a change on Page 6 and Page 8? MS. WALDRON: Yeah, the issue in question was on Page 6. And I believe Heidi's going to address -- MS. ASHTON-CICKO: I wasn't aware that I was going to be addressing this, but I have a copy of rules from Jeff Wright. And on Page 6 it says that they're changing it from will to may. And I really don't have the history on it. Mr. Wright met with Commissioner Henning, and that's about all I know. I apologize. CHAIRMAN LEFEBVRE: The following procedures may -- MS. ASHTON-CICKO: Jeffs the appropriate person to address it. I'll see ifhe's upstairs. MR. KELLY: Wasn't he here last meeting and told us that-- MS. WALDRON: He was. And I know that his concern is because he doesn't want misrepresentation. Because county attorney's office is also your counsel as well, so -- MR. KELLY: Well, the thing is, I mean, it just makes sense. Because if these are our procedures then we should follow them, period. Like for instance, one of those procedures is all persons testifying before the board shall do so under oath. What, we might just elect to not follow that procedure? MS. WALDRON: Right. And that was one of the main issues that was brought up was that one in particular, that that can't be a may, that has to be a shall or will. MR. LARSEN: Right. and Mr. Wright was here, basically he was going to check to see which one of these from A to J or A through whatever, S, were going to be required rather than discretionary. Mr. Wright's not here. MS. ASHTON-CICKO: Yeah, apparently Mr. Wright was not told that this would be an item of discussion, so I'd suggest you Page 107 -- " IIlI __","_"_".,..T.".,"~., ._..'"m___,_..~_""._ 161 1A4 May 28, 2009 continue it to the next meeting. MR. LARSEN: Oh. CHAIRMAN LEFEBVRE: That was quick. MR. DEAN: You were watching TV at home and you heard that comment and ran right down here. CHAIRMAN LEFEBVRE: Not even a bead of sweat. MR. WRIGHT: Jeff Wright, for the record, Assistant County Attorney. And I think -- I wasn't that prepared. I think it is on Page 6, the problem was. CHAIRMAN LEFEBVRE: Do you want like two minutes to review it? MR. WRIGHT: No, I think I get the gist of it. Page 6, the word may, that's the new word that was put in place of the word will. And it was -- these rules were presented at the BCC, and Commissioner Henning raised the concern that this might have due process concerns. There are things in this list -- sorry, I just jogged down the stairs. There are things on this list that shouldn't be discretionary. And I think at the last meeting I pointed out that for example the oath is not something that should be discretionary. So I think the idea is focusing on this list, A through S. I think the idea is to parse out which of those items are discretionary or appropriately discretionary with this board and to also make a list of those things that aren't discretionary, shouldn't be discretionary. So I don't have -- I'd prefer the board to work through that rather than to offer my recommendations. But for example, letter A, the only evidence heard shall be the statement of the violation and any stipulated agreement. If that's what you wish to be the case, maybe you should cull out that as a mandatory requirement. And I guess the idea would be to go A through Q and determine which of those items are mandatory and Page 108 ..~.,~,.,-----_._.,-"..-,,_.~....~_._--_.,~~. ",,".,' -.....,-.- -,--,~",,,,<,,~-,,",,~-----,",-,,.,,,,.. - 161 t A4 May 28, 2009 which ones you want to single out as discretionary items. MR. KELLY: So basically to recap, Jeff, you're suggesting change this back to will, where all of these will be required. And each one of the individual subsections that the board wishes to retain some kind of leverage we then put in that subsection shall or may, rather than will. MR. WRIGHT: Right. And you could accomplish that a lot of ways in that cap. You could accomplish that by saying, the following procedures will be observed, and then have a list of things that will be observed. And then separately the following procedures may be observed, and list the discretionary items. And I'm not sure if you're prepared to do all that. And you might want to consider that between now and the next time and continue it, or go through those. I don't have any preference. MR. KELLY: Well, if you look through them, there are a number of them that do say shall, or at the discretion of the board. And there was one of them that we've recently changed, which is O. And it's part of the change here. So I think we've already done that. I don't know if it's the pleasure of the board to review the list for next time or if you think we could go through it now, but -- CHAIRMAN LEFEBVRE: Well, maybe we could do whatever shall be separate, and whatever may, you know, separate those two into -- MR. LARSEN: Or we can just go back and change the following procedures may be observed at hearings before the board to the following procedures will be observed at hearings before the board and have it resolved that way. MR. KELLY: However, there were two items in particular that I believe the board wanted a little bit of leniency on, and that is our E and F. If the respondent, alleged violator, is not present and is represented by another -- by a person other than an attorney, the respondent should submit a notarized letter to the chair of the board Page 109 ~'_"~"'_<N'''_'.'',"h''''''''''__ ._~ nil ". - -__'.'_'<<n. n ....... .. . 16 If 1AI' May 28, 2009 granting that individual permission to represent. Well, there are many times we have agents but we don't get a letter that's notarized from the actual owner. They just state they're the agent, they put it on testimony and we accept that as, you know, grounds to continue. MR. LARSEN: So we should be changing E rather than changing the may -- from the will to may up top. MR. KELLY: Exactly. And then F, presentations limited to 20 minutes. If the respondent believes additional time is required. Well, typically it's the board that just kind of extends it, not necessarily the respondent. So there should either be some kind of information in here about the board having the opportunity to extend the time if requested and does it necessarily have to be requested prior to that hearing, or could it be requested midstream during testimony? And if that's the case, then it's simply adding shall or may. That's it. CHAIRMAN LEFEBVRE: Do we want to move this to next month and go through this? We may have to figure out what way we want to do it. Do we want to separate it or just change will and then go through each of these? MS. FLAGG: Mr. Chair, let me offer a suggestion. If you have the sentence in the paragraph, the following procedures are observed at hearings, then you've delineated in each of the A through S the -- whether it's a mayor a shall. So your delineation is already listed here, if you just change the word to are observed. MR. LARSEN: Sounds like a good suggestion. MR. KELLY: Kudos. MS. FLAGG: And then if there's any additional revisions in the items, Mr. Kelly, that you are referring to, you can make those now. But you don't have to go through this whole separation process. MR. KELLY: E is the one that I was just concerned about. Only . because on a regular basis almost at every meeting we just allow that to happen anyway. So our rules should reflect that. My suggestion -- sorry, go ahead. Page 110 u._.___~___~.__,,_ _~._ '-'.,. ,... .- 161 rIA /, May 28, 2009 MS. FLAGG: I was going to say, the respondent should, it's not a requirement that they will. MR. KELLY: Perfect. MS. FLAGG: So it currently says should. CHAIRMAN LEFEBVRE: Then in F you had a question. MR. KELLY: No, F's okay. I was using it as an example. It does say may, and that was my example I was using. CHAIRMAN LEFEBVRE: So any other comments regarding changing the following procedures from may be observed to are observed? (No response.) CHAIRMAN LEFEBVRE: Can we go ahead and take a vote on that then? MR. KELLY: Is that consistent with standard legalese? MR. LARSEN: I think you've got to use shall or will. MR. WRIGHT: I think substantively the word will will have the same effect as your proposed word are. MS. ASHTON-CICKO: Or shall. MR. WRIGHT: Either one works. MR. LARSEN: Yeah, you've got to use shall or will. MR. KELLY: But if you say will and each one of the individual ones have a may in that, you're still following the rule as it was written. MR. LARSEN: That's correct. MR. KELLY: So it should be will. MS. ASHTON-CICKO: Or shall. MR. KELLY: Really? MR. DEAN: And the secret word-- MS. ASHTON-CICKO: I mean, will or shall. I mean, legalese is shall or may and so -- it doesn't really matter. I think the A through J is going to be determinative if you have a will or shall. I mean, if you put a may, that means that you don't have to follow your shall that later Page 111 ,... ,...,-...__..,-~_....~-~-~... ,- .jj.~ - . --------.-.-...,-- 161 All May 28, 2009 occurs, so -- MR. KELLY: Which one do you like better? MS. ASHTON-CICKO: Well, I like the following procedures shall be observed. And then clarify. If you want to leave should, if you want to use legalese, I'd probably change that to a may instead of should. I mean, should just references that it's a preference that you do that. MR. KELLY: So line E -- I'm sorry, subsection E -- MS. ASHTON-CICKO: You can leave it should or may. I mean, it's not a requirement. But I think you might want to add under F, if you leave it the way it is, that the Code Enforcement Board shall determine whether additional time will be permitted or allowed. I would just add that sentence. MR. KELLY: And that would be more consistent with what's read on the opening statement. CHAIRMAN LEFEBVRE: Right. MS. ASHTON-CICKO: So they'll have to notify the secretary and then the secretary will let you know, and then you determine at the hearing they've requested the additional 10 minutes and we're going to give it or not. But I still think that doesn't prohibit them during their presentation from asking for more time. CHAIRMAN LEFEBVRE: Okay, so the changes you're looking at is -- are are. The following procedures will be observed at hearings before the board. Then in E, on the second line the respondent may submit a notarized letter to the chair granting that individual permission to represent him/her at the hearing. And then in F, we would have some verbiage regarding the board shall, if it decides to extend the time; is that -- MS. ASHTON-CICKO: Yeah, the board shall determine whether additional time will be allowed. Page 112 "~'-''''''' _. _._d"_' ,_,_,,~'""~,_'_. ""_lIlI --"'-,. ~. "-...... ]61 I 1 A 11 May 28, 2009 CHAIRMAN LEFEBVRE: Okay, thank you. Do we need to take a vote on-- MS. WALDRON: Can I make a comment on that? In that item it already says may, so that already gives you the option to give them more time. I don't know if we need to actually add that extra wording in there. MS. ASHTON-CICKO: The reason to add it would be to let the person who's coming before the board know who's making that determination. They may not read into it as you are -- I mean, what you're saying is correct, it says may, it's up to the board to determine. But it puts the person on notice that it's not the secretary who's approving it, it's going to be the board. But again, it's up to you. CHAIRMAN LEFEBVRE: Does the board need to take a vote, I guess? MS. WALDRON: Uh-huh. CHAIRMAN LEFEBVRE: Any further comments on these few changes? (No response.) CHAIRMAN LEFEBVRE: Do I hear a motion? MS. WALDRON: Actually, I need to know if you're adding wording on that one, what the wording is going to be. MR. KELLY: I'll make it in the motion. CHAIRMAN LEFEBVRE: Go ahead. I was going to use her exact verbiage, but -- MS. ASHTON-CICKO: Would you like me to read it again? CHAIRMAN LEFEBVRE: If you could. And then maybe do you want to incorporate her verbiage? MR. KELLY: Perfect. That's great. MS. ASHTON-CICKO: The Code Enforcement Board or CEB, however you have it defined in the document. So the CEB shall determine whether additional time shall be allowed. Page 113 ." .,-,--">>-,",..._~,~,,.. -,,-,,~ .. , --~--._.....,~"........,_._."~.,_.._,,,,--_. ..- 16/. r !A4 May 28, 2009 MR. KELLY: All right. Make a motion that we accept the following changes: And under Article 6, hearings, last line of the first paragraph, the following procedures shall be observed at hearings before the board. Subsection E, second line, the word should will be replaced with may. And subsection F, the line that was just stated will be added, and I believe it's the Code Enforcement Board shall decide if additional time will be allowed. CHAIRMAN LEFEBVRE: Is it determine or decide? MS. ASHTON-CICKO: I read determine, but decide is -- either word is fine. MR. KELLY: Determine. Determine. Sorry. That's the motion. CHAIRMAN LEFEBVRE: Do I hear a second? MR. KAUFMAN: Second. CHAIRMAN LEFEBVRE: Any further discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. L'ESPERANCE: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. CHAIRMAN LEFEBVRE: Any nays? (No response.) CHAIRMAN LEFEBVRE: Motion passes. MR. WRIGHT: Thank you. CHAIRMAN LEFEBVRE: Thank you, Jeff. All right. Any further comments? MS. WALDRON: Can I just make one comment, that Mr. Page 114 ._,,~,...- 'tl'l _~,_,"._..,...d~_...",._. -- 161 lA4 May 28, 2009 Loveless did pay his operational costs. CHAIRMAN LEFEBVRE: Thank you. MS. ASHTON-CICKO: And just for procedural purposes, can I just ask a question? Is this ready for signature, the rules with the change, or are you going to put it back on the agenda for them to look at first? MS. WALDRON: I'll put it back on the next agenda. It is going to go in front of the Board of Commissioners for their approval, so I'm going to check with them first, make sure it's okay before I have all of you sign it again. MS. rLAGG: It will be on the June 9th BCC hearing. And one additional comment. The Board of County Commissioners approved a pre-purchase code inspection by a private company prior to the sale of a house that was done this week, Tuesday. And currently they're in the process of updating May, but at the beginning of May there were more than 500 code cases that we were working with banks on, and almost 50 percent of those code cases have been resolved by the banks at no cost to the county. MR. DEAN: Wonderful. MR. LARSEN: Wow, excellent. MR. HEMES: Very good. MR. KELLY: Terrific. CHAIRMAN LEFEBVRE: The new ordinance would be for vacant homes and foreclosed homes, correct? MS. FLAGG: Correct. We're researching the legal language, but basically no one living in the home and that it's a foreclosed home. MR. KELLY: When does that take effect officially? MS. FLAGG: It won't take effect until the ordinance is approved. And we're in the process of working with the county attorney's office on the ordinance. CHAIRMAN LEFEBVRE: And that's going in front of the Page 115 ~.,..._,."" -...... .-...-- '"""<(. _._11ll,... "''' --.-..", ~-- J.6 J 1 A It May 28,2009 board for final approval the 23rd of June, is it? MS. FLAGG: It's anticipated because the ordinance would have to be advertised, but it would be anticipated to be on board agenda June 23rd. CHAIRMAN LEFEBVRE: Next meeting date will be June 25th, 2009. And motion to adjourn? MR. DEAN: Motion to adjourn -- MR. LARSEN: Well, don't you have a consent agenda? Do we do that? MR. KELL Y: Onc~ we approved the agenda, the consent went with it. MR. LARSEN: All right, so we don't have to deal with that? CHAIRMAN LEFEBVRE: No. MR. LARSEN: Okay. CHAIRMAN LEFEBVRE: I have a first, second. Any discussion? (No response.) CHAIRMAN LEFEBVRE: All those in favor? MR. DEAN: Aye. MR. KELLY: Aye. CHAIRMAN LEFEBVRE: Aye. MR. LARSEN: Aye. MR. HEMES: Aye. MR. KAUFMAN: Aye. MR. LA VINSKI: Aye. ***** Page 116 ___H___ .. '~-.'-- ... .. --- --~-,~.-~- -,-- 16 , , 1 A b May 28, 2009 There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 12:32 p.m. COLLIER COUNTY CODE EN., FORCE. J'U BOj ~ ,/1,.. 1 . I '~ (../\.. F / / ?? ~ GERALD1EFE , Chairman ! {/ These minutes approved by the board on as presented or as corrected . Transcript prepared on behalf of Gregory Reporting Service, Inc., by Cherie' R. Nottingham. Page 11 7 ~ ~ _~ ,._ ',.P"'_- ." ...__."...._.....'~'^'-_._--_...,.._..., ~.,--_....__~_~,_._.,--.._"o>-~.__,_,,__~_ \I/~ -~_:J II f;J/JP_ r, c~rFIVED ' l...V_ Kalas ~ v Henning JUL 13 2009 I Amf3'2rA 5 Coyle Coletta Board of County CorMIl&slonetS '" . MINUTES OF THE MEETING OF THE COLLIER COUNTY DEVELOPMENT SERVICES ADVISORY COMMITTEE Naples, Florida, June 3, 2009 LET IT BE REMEMBERED that the Collier County Development Services Advisory Committee, in and for the County of Collier, having conducted business therein, met on this date at 3:00 P.M. in REGULAR SESSION in Conference Room #610 in the Collier County Community Development and Environmental Services Center, 2800 N. Horseshoe Drive, Naples, Florida, with the following Members present: CHAIRMAN: William Varian Vice Chair: Thomas Masters Charles Abbott James Boughton Clay Brooker Laura Spurgeon Dejohn Dalas Disney David Dunnavant Marco Espinar Blair Foley George Hermanson Reed Jarvi Robert Mulhere Reid Schermer Mario Valle ALSO PRESENT: Joe Schmitt, Administrator, CDES Judy Puig, Operations Analyst, CDES - Staff Liaison Bob Dunn, Director, Building Review and Permitting Nick Casalanguida, Director, Transportation and Planning Phil Gramatges, Interim Director, Public Utiliti~s Division Gary Mullee, Operations Support Mgr, Bus. ~ifftt~fdge~ Ed Riley, Fire Code Official on:~ I Item ,.jJQ_--..U ~ -- nwlW'""l._ ..~._;_.""""'- ..---....,- ''''~-- 1 6 Jtne 3, 1!p11 5 I. Call to Order The meeting was called to order at 3 :05 PM by Chairman William Varian and a quorum was established. Chairman Varian read the procedures to be followed during the Meeting. II. Approval of Agenda Marco Espinar moved to approve the Agenda as submitted. Second by Blair Foley. Carried unanimously, 12-0. III. Approval of Minutes - May 6, 2009 Meeting Chairman Varian asked for clarification regarding a statement on Page 5: "It was noted that Fund #113 has overpaid to Fund #131 for a number of years prior to 2003. " Dalas Disney stated Fund #113 had been established prior to 2003 and, either by Statute or Florida Building Code, was to operate to fund itself, and was funding itself plus the entity prior to Fund # 131 - Zoning and Planning - before being separated out into two Funds. The statement was amended to read as follows: "It was noted that Fund #113 had paid for services that are currently Fund # 131 for a number of years prior to 2003. " On Page 7, questions asked of Robert Wiley were clarified: . Would the Ordinance provide increased points for the FEMA classification? Mr. Wiley's answer was "none." . What cost reduction to homeowners' flood insurance would occur if the Ordinance was implemented? Mr. Wiley's answer was "zero dollars" in savings. Thomas Masters moved to approve the Minutes of the May 6, 2009 Meeting as amended. Second by Reed Jarvi. Carried unanimously, 12-0. IV. Public Speakers (None) v. Staff Announcements/Updates A. Public Utilities Division Update - Phil Gramatges Mr. Gramatges stated the proposed Budget for Public Utilities has been reviewed by a Subcommittee of the Productivity Committee. The Budget reflects a marked decrease in Capital Improvements for FY 2010. In 2008, the Budget was $88M and for 2010, it will be less than $30M. There are no big growth projects being built. The only repair/replacement projects are slated. When asked if pressure has been reduced during the evenings, Mr. Gramatges stated discharge at high service pumps has not been reduced because capacity is more than sufficient. Pressure is being maintained between 85 -- 90 psi. (Charles Abbott arrived 3: 14 PM) :2 -., _. ...,.,.-...-...""", 1 9un! 3, 200; A 5 B. Fire Review Update - Ed Riley, Fire Code Official Mr. Riley stated his report indicated a slight increase in reviews over the previous month. He has not heard anything further from Lee County concerning conducting reviews for the Lee County Fire Districts. Chairman Varian asked about fire sprinkler reviews. Mr. Riley stated there are Subcommittees for the Sprinkler and Alarm Contractors. The Subcommittees have been working on ways to increase first-submission approval ratings and also have been gathering data for future classes. Information has been published in the newsletters. Regarding Chapter 43's form requiring a survey from an AHJ ("Authority Having Jurisdiction"), Mr. Riley stated buildings must comply with existing Fire Code(s) before applying the segments in Chapter 43. Some buildings have been inspected in several years. Chapter 43 permits Contractor/ Architect/Engineer to submit drawings and a detailed Scope of the Work in order to determine what is required to bring the building into compliance. He further stated Chapter 43 was enacted to reduce or relax some of the requirements previously applied to new renovation work. Chapter 43 of the Florida Fire Prevention Code was adopted January 1,2009. There is a PowerPoint presentation on the Collier County Fire Code Official's website specifically explaining Chapter 43. (Marco Valle arrived - 3:21 PM) C. Transportation Division Update - Nick Casalanguida . Mining Impact Fee Update - the fee was reduced and is less than Lee County's Fee. The Productivity Committee recommended adoption of the Study and it will be presented to the Board of County Commissioners. . The I-75/Immokalee Interchange MOA ("Memorandum of Agreement") with the DOT was presented to the Board of County Commissioners and adopted . A public meeting regarding the I-75/Everglades IJR ("Interchange Justification Report") will be held on June 3, 2009 at 7:00 PM A problem concerning a delay in a call back for a Right-of-Way inspection was mentioned. Mr. Casalanguida stated the Department's policy is to return all calls on the day received if at all possible. A question was asked concerning Senate Bill 360 ("Community Renewal Act''). Nick Casalanguida stated the concurrency issue will not be a problem for the County, but if the Mobility Fee is adopted next year, it may hurt the County. A question was asked about House Bill 227 concerning Impact Fees. .Joe Schmitt stated the County's Impact Fees studies are based on legally defensible analysis. The Bill requires the County to prove to an Applicant that a contested Impact Fee is valid. The standard appeal process will be followed. The burden is now on the County ("government") to prove that the Impact Fees were not suspect. 3 ., .- ....4.. .. - _._-~---,..,..,.,,,- _._...._"~ ....---_._- 1 6JJne3, !oA 5 Bill 360 also extends Building Permits for two years only if the developer applies for the extension. D. CDES Update - Joe Schmitt, Administrator Mr. Schmitt had no report but would answer questions. A question was asked about an RFQ ("Requestfor Quote "Jfor a Building Permit Fee Study. Joe Schmitt stated the Study has begun and data will be collected starting the following week. It is expected that the Study will be completed by September, 2009. Tindale-Oliver is already conducting a Study of the Zoning Review/SDP Review fees. Chairman Varian requested to include either a member ofDSAC or CBIA ("Collier Building Industry Association") on the Committee that will review the Study reports. Joe Schmitt stated he will send information regarding meetings to both Chairman Varian and CBIA. A question was asked concerning "collection offees" mentioned in Mr. Schmitt's weekly memo. . Re: Open Permits The policy has been to collect fees when the Certificate of Occupancy is applied for by a developer. Some commercial permits have never been called in for a CIO and contractors were "flagged." They were not allowed to pull another permit until the fees were paid. Mr. Schmitt stated most of the fees have been collected. VI. Old Business A. Overview ofthe FY 2010 Proposed Budget - Gary Mullee . Re: General Fund #001 and Fund #111: The evaluation data received from the Property Assessor was different than anticipated and the Budget is being revised. A copy of the document will be sent via email to the Committee members by next week. . Overall Divisional Budget will remain at 25% less . To remain Millage neutral, 15 positions may be cut from CDES in Compo Planning and Code Enforcement . The Productivity Committee will review the General Fund portion of the Budget and may recommend augmenting funding for Code Enforcement . Re: Fund #113 and Fund #131, reserves are being used to meet payroll B. LDC Requirements on A/C Unit Locations - Chairman Varian Staff had asked for guidance from DSAC concerning the additional cost to relocate AIC Units either to the back of a house or create an architectural design with an indentation to avoid encroaching into the side setback The issue concerns homes with 5 and 7 12 -foot setbacks. Consensus: an all-inclusive (}rdinance will not he efFective. Joe Schmitt asked for input to determine the cost differential to meet the requirement. 4 "~."-".,..,,-,,_.- lU__ _, 11''11 . .. _o,__....'~."'. '._ ... - ~" .~'.."~"".,; ~ ....~,...~ "''''_.-- 16 , JUne3,21A 5 (David Dunnavant arrived at 3:45 PM) Committee's concerns: . The focus of the proposed Ordinance should be narrowed - where is this a problem? Is it just in the City of Naples? Where else? . The cost to redesign a house may be minimal . If there is a pool, equipment may be stored behind the pool cage, but (especially in a subdivision) noise will become a factor . If the equipment is tucked in a recess, circulation around the equipment will be impaired and result in a decreased operational life of the unit . There is a limitation of how far the compressor can be located from the unit - they work more economically when located next to the house Joe Schmitt stated the proposed Ordinance will be part of the LDC Cycle and will be reviewed by the Committee. VII. New Business A. 4-Day/32-Hours Work Week - Joe Schmitt . Effective June 12, 2009, the CDES offices will be closed on Fridays . Some staff (non-131 and 113 funded) may work on backlog of permits in Zoning . Will save approximately $5,000 a month in Utilities costs . To obtain a time-specific inspection on Friday, a request must be called in by 12:00 Noon on Thursday and the charge will be a minimum of$220 There was a discussion concerning why allocations were so high in the past. The old allocation system was based on the Nexxus system. It was suggested the Building Department's review process should be examined from an efficiency standpoint. How can the County make the biggest impact in the shortest amount of time? Joe Schmitt stated he has been examining process review for the past five years. The Tindale-Oliver study is concerned with time analysis to determine if the fees charged are commensurate with the service that is provided. He further stated he asked each of his directors to give him a minimum of three areas where costs can be cut. He suggested eliminating one of the Advisory Committees to the Board of County Commissioners as a cost-cutting measure, but the Board chose to keep the Committee in operation. Chairman Varian outlined allocations from Fund # 113 and Fund # 131 : . In 2007 and 2008 - $3M; . In 2009 - $2.8M . In 2010 - anticipated budget is $l.1M Chairman Varian suggested a fee that could be increased is the licensing fee charged for State-certified general contractors to register in Collier County. 5 , .,~- "",-,'v r I,_"'-~ . _",._...._._.,_,,_..~ -"""'~"_."'--'-- 16/ .. June 3, 2003. A 5 Public Speaker: Thomas Lykos, Vice Chair of the County's Licensing Board, stated the Licensing Department should be maintained as a fully staffed operation: . Even if the CDES building is closed on Fridays, Investigators can still work in the field using laptops . The Licensing Department generates revenue for CDES . Contractors pay fees to the County and part of the fees is to pay for protection against unlicensed activity . He supports raising licensing fees for State-certified Contractors and suggests an increase should be implemented as soon as possible . There has been a substantial increase of unlicensed activity in Collier County - Citations have increased (4x) over the past year . A recent problem is that licensed contractors are not pulling permits to avoid costs . The Licensing Department's workload has increased and is anticipated to Increase Joe Schmitt stated the Licensing Department generates approximately $500,000 per year in revenue, but the operational cost is approximately $650,000, so the Department operates at a net loss. A suggestion was made to give some staff members off on Monday instead of Friday to provide coverage. Mr. Schmitt stated the hotline that was installed to report unlicensed activity has not received any calls. It was suggested the short-fall could be made up by charging Contractors a fee of$75.00 every two years, instead of the current $10.00 fee. (Robert Mulhere and Blair Foley left at 4:30 PM) VIII. Committee Member Comments (None) Next Meetin2: July 1, 2009 at 3:00 PM DSAC Meeting Dates: August 5, 2009 - I :00 PM September 2, 2009 - 1 :00 PM October 7, 2009 -] :00 PM There being no further business for the good of the County, the meeting was adjourned by order of the Chairman at 4:40 PM. 6 ''''-~-'---'' ~....,....t I Jill ,II r- "~""""..."'._", I.lJU.... ....It "iI'~. ......T ~ ", ''"'--'~ 161 June 3, ,o~ 5 DEVELOPMENT SERVICES ADVISORY COMMITTEE William Varian, Chairman The Minutes w~d by the Board/Committee on 7{1t2j , as presented , or as amended . 7 > ~-~ ,._.~">..... '''_ ,__,,,._w _<>""'. .~,,,....,~.._.,,.,_,,,,,,, , .... '-......-.-~.".- -_._-~-,~-- 16 ~ l~ ~ECEJVED , JUt 2 7 2009 FOREST ROADWAV AND DRAINAGE M.S.T.{']l:iHi i..-\)unly CommiSSi-.' .~ LAKES ADVISORY COMMITTEE 2885 HORSESHOE DRIVE SOUTH NAPLES, FL 34104 May 14, 2008 Flal. Ha'as Aaenda Henning Coyle COletta I. Call to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes - April 9, 2008 V. Transportation Services Report A. Budget - Caroline Soto B. Project Manager Report - Darryl Richard, Chris Tillman/ Malcome Pirine 1. Recommendations from Engineer on need for yield signs. 2. Pending Final Revision on tree trimming. VI. Old Business VII. New Business VIII. Public Comments IX. Adjournment Misc. Corres J The next meeting will be on June 10, 2008 10:00 a.m. Date:.,~9:./.1 ':S Lctl Collier County Transportation Building, East Conference ~p1 I (Q Tll)i4h 2885 Horseshoe Drive South "'.. '..,. .., Naples, FL 34104 1 _.,",__."...N,_~ro~'_' .._""~ .' .'- v . 26' /1}M R,E, C,~I\/ED M6 .212009 Board of County CommlssJon~ F()R(1~ST RO\.D\\.\'\ \NI> 1)i~'\IN\LF \1 S. l t.. /.\. KE S ADVISORY COMMITTEE Fi , 2885 HORSESHOE DRIVE SOUTH H 9,:s NAPLES, FL 34104 Ha 'og enn! " December 10, 2008 g~r:m :/" ..: Agenda I. Call to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes - November 12, 2008 V. Transportation Services Report A. Budget - Caroline Soto B. Project Manager Report - Darryl Richard, Chris Tillmanl Malcome Pirine VI. Old Business VI. New Business A. Drainage Structure between MSTU and downstream Golden Gate Structure VII. Public Comments VIII. Adjournment The next meeting will be on January 14, 2009 10:00 a.m. Collier County Transportation Building, East Conference Room 2885 Horseshoe Drive South Naples, FL 34104 M' ..- iSC, ....,arres: Date:_ tem t" ,_,w.__ ",,"w,_,___,._, ~T 1 ..... ~~"'~"._..,.".,<..,._~~-",,- ...._-","""'-"....,~ .<"..,_...~"'.".,.. -,-~-~_..~ 161 ~: ECEIVE,') 1 lUl2 7 2009 1 fJard 01' c01 CommiSSioners FORES1~ iH) \1>\\.\ 't \1\1) DR\I1\ALF \1 T.t . I \KI'S 4 I-. .... ~. \ ADVISORY COMMITTEE 2885 HORSESHOE DRIVE SOUTH NAPLES, FL 34104 Fiala Halas January 14, 2009 Henning Coyle Aaenda Coletta I. Call to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes - December 10, 2008 V. Transportation Services Report A. Budget - Caroline Soto B. Project Manager Report - Darryl Richard, Chris Tillmanl Malcome Pirine VI. Old Business VI. New Business A. Drainage Structure between MSTU and downstream Golden Gate Structure VII. Public Comments VIII. Adjournment The next meeting will be on February 11, 2009 10:00 a.m. Collier County Transportation Building, East Conference Room 2885 Horseshoe Drive South Naples, FL 34104 Mise Corres: Date:____ item #____------- 1 .~.~.~-^ . ",-,- ""."....~.,.-'_..~........_.- -- 16/, -~ 1A6 '1 I F()RF~srr RO.\U\V.\ \\'11> IHL\I\ .\( ~F \LS"LI . I \KI--S ' ,,~~i ./..... " " ',"'1,~ ~" " ADVISORY COMMITTEE 2885 HORSESHOE DRIVE SOUTH NAPLES, FL 34104 April 8, 2009 Agenda I. Call to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes - March 11, 2009 V. Transportation Services Report A. Budget - Caroline Soto B. Project Manager Report - Darryl Richard, Chris Tillmanl Malcome Pirine VI. Old Business A. Drainage Structure between MSTU and downstream Golden Gate Structure - AMIL Gate B. FY10 Budget VI. New Business A. Discussion on Sidewalks VII. Public Comments VIII. Adjournment Ne>d eelin wi Ma y 13 10 00 CC; ran po tat,on E3uiidlnq .1 rf::ne F<.oonl 8B~) HOt sh ut a e 10 1 .... T _#--.-"""".-,....--...--..---....- 16 I' PA6 '1 FORI~ST I{O.\ U\\ \ '\ \N I) IH{A j \ (J F \LS,TJ , IJiL\ K f~S ADVISORY COMMITTEE 2885 HORSESHOE DRIVE SOUTH NAPLES, FL 34104 May 27, 2009 Aaenda I. Call to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes- May 13, 2009 V. Transportation Services Report A. Project Manager Report - Darryl Richard, Chris Tillman! Malcolm Pirnie B. Malcolm Pirnie Proposals V. Old Business A. Drainage Structure between MSTU and downstream Golden Gate Structure - AMIL Gate VI. New Business VII. Public Comments VIII. Adjournment N t E'(jtin~l Ju y 2009 10 o a C: Transpo t on Bu Id nu 88 Horsesh P' o t ..JrlV NdDles 4'1 4 1 ~,"-""-'.~" .. "-~'~"'<';" - -- 1'6 II ~?A f1 1 J.. \cc1- F()RI~Sl" IH),\ 1>\\\ Y\N I) IH< 1\ (; .'. \1. Ll . 1.1i\KI~S ADVISORY COMMITTEE 2885 HORSESHOE DRIVE SOUTH NAPLES, FL 34104 July 8, 2009 Aaenda I. Call to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes - May 27, 2009 V. Transportation Services Report A. Budget - Caroline Soto B. Project Manager Report - Darryl Richard, Chris Tillmanl Malcolm Pirnie VI. Old Business A. Drainage Structure between MSTU and downstream Golden Gate Structure - AMIL Gate VII. New Business VIII. Public Comments IX. Adjournment Next niE!(:ting i i4.unus'l 20 9 IY' e , ~ ortat!on Bu ldinq ,5t'4 v NCi (! 1 '-~->.,~.- "11....'111_"'-"-.,- ^_"_."."..,~.,,,,,""w~__~ r " --- f / . 16/ lA6 1 FOREST RO\n\v.\\ \Nn DRAI1\ \ca: \1.S,T.t, til\Kf:S ADVISORY COMMITTEE 2885 HORSESHOE DRIVE SOUTH NAPLES, FL 34104 November 12, 2008 Minutes I. Call to order Meeting was called to order at 10:04 a.m. by Robert Jones. A quorum was established. Robert Jones reported for the past 1 - 1 % years the MSTU had been billed by FPL for a continuously burning street light. He requested that the light be fixed and a credit be applied by FPL. William Seabury arrived 10:06 A. M. It was stated that FPL was advised of the Light number and location. Robert Jones requested to be notified when the light repair had been completed. Darryl Richard replied he would contact the FPL Representative that deals with Government issues. It was noted the item was reported to FPL 3 months ago. II. Attendance Members: Harold Bergdoll, William Seabury, George Fogg, Robert Jones, Virginia Donovan County: Tessie Sillery - Operations Coordinator, Darryl Richard - Project Manager, Caroline Soto - Budget Analyst Other: Thomas Roadman - Malcome Pirnie, Darlene Lafferty - Mancan III. Approval of Agenda George Fogg moved to approve the agenda as submitted. Second by Harold Bergdoll. Motion carried unanimously 5-0. IV. Approval of Minutes - October 8, 2008 George Fogg moved to approve the minutes as submitted. Second by Harold Bergdoll. Robert Jones commented on inefficiency's in Construction work. He questioned if the raised curbing at the end Wall Pipe should have been specified as a Safety Measure by the Engineers. 1 ._.,,- "..,.-- . --- . ."'.~.._'".~..".~.--- ...,.,,"",--,....,..-.,- - . 16 If ~~ '1 li-.. . Darryl Richard replied that Thomas Roadman would report un' er . B. Discussions continued. Virginia Donovan stated during the past 6 years while serving on the Board, she had complained about the invasion of Forest Lakes Property by the Golf Course. She noted the loss of 7 feet of her backyard. She reported that the Contractor had left mud gaps around trees and she demanded the area be restored back to the original condition. Motion carried unanimously 5-0. V. Transportation Services A. Budget - Caroline Soto distributed and reviewed the Budget Report. (See attached) . Available Operating Expense $262,275.09 . Paid Operating Expense and Improvements General $292,858.92 Complaints from Building J Residents referencing the removal of a sizeable amount of Sod, was reported. Harold Bergdoll moved to accept the Budget (November 12, 2008.) Second by Virginia Donovan. Motion carried unanimously 5-0. B. Project Manager Report - Darryl Richard I Chris Tilman - Malcome Pirnie - distributed the Forest Lakes Project Status. (See attached) Darryl Richard and Thomas Roadman reviewed: . (F-54) Replacement of Fairway No. 5 Culvert- I. Complete II. Monitoring Sod issues Darryl Richard distributed "Exhibit E" Change Order for Kyle Construction in the amount of $14,429.00. The following was noted: I. Replacement of 2 drains was required ii. Additional soding and re-grading was required Robert Jones suggested incorporating changes to As Built Plans. Discussions ensued concerning discrepancies in As Built Drawings and what was installed. It was agreed that "red line" changes would be made to the Plans of Irrigation Lines and would include the date and initialed. Harold Bergdoll replied that the "red line" procedure would be discussed with the Superintendant. George Fogg moved to authorize the expenditure of $14,429.00 (Kyle Construction.) Second by Harold Bergdoll. Discussions continued concerning the Scope of Work for the Change Order (pg 2.) Motion carried unanimously 5-0. 2 --,~_. . '".........._,.>..~ . - - 1~1 L1A6 "'1 :'" \~ . (F-53) Quail Run Swale Restoratio and Stabilization - I. Permit pending with South Florida Water Management II. Contractor Bidding ends - 2/6/09 Discussions ensued concerning Permitting, Contractor Bids and the Purchasing Department process. It was requested that all Scope of Services be received by December 15, 2008. . (F-52) Mira Vista Condo Easement & (F-51) Forest Lakes Condo Easement - Pending County Attorney approval . (F-50) Phase II: Project 6b - Reconstruct the southern & northern ends of the Woodshire Ditch - Addressing Flooding issues . (F-47) Milling & Overlay Forest Lakes Dr. & side streets- I. Paving Complete II. 99% complete iii. Punch items remaining . (F-45) Phase I: Regrade Swale Nos. 12-17 & Nos. 1-6 and install Culvert - Requires review of new Scope by Darryl Richard . (F-43) Phase I: Quail Run Swale Restoration and Lake Improvements - On hold until April 1, 2009 Darryl Richard distributed a Change Order for Quality Enterprises in the amount of $13,650.00 for the installation of 3 Headwalls. (See attached) After discussions it was determined a not to exceed amount of $20,000 for the installation of 4 Headwalls was approved at the October 8,2008 meeting. The suggestion was made to install metal railings on the Headwalls to ensure pedestrian safety for individuals with poor eyesight. . (F-41) Improve roadside drainage in the Forest Lakes Villas and Condo area - Under drain installation complete Darryl Richard distributed Change Order by Gustafson noted additional review is required. (See attached) Harold Bergdoll left 11:4 7 A. M. Discussions ensued and it was noted the Change Order was approximately a 50% increase. Discussions continued and it was agreed to table the Change Order pending further review. . (F-39) Right of Way for Roadways, Swales, and Drainage - Pending Legal review 3 ...-;; , --,-,...,,~. ...-...'~ " ""--'-'-"'-'''''''--''.- , 16/ t lIAr, ~ . (F-36) Ph~se I: Prpject 3d - Dependant on ERP VI. Old Busine~s - None VII. tt.lttW a.....in.ss A. Project Tree Trimming - Discussion ensued concerning Trees that .. Hre overhanging the Road. The following suggestions were made: i. Contact Property Owner and suggest Tree Trimming ii. Contact Code Enforcement B. ()ra1nage Structure between MSTU and Downstream Golden Gate structure - It was reported that the Forest Lakes Community drains through the Gordon River outflow, underneath a Gate. Chris Tilman had recommended to Storm Water that the structure be replaced. Thomas Roadman stated the structure is not working the way it was designed. He noted that Storm water needed to establish how much water was flowing at particular point(s.) After discussions it was determined that additional research was required. VIII. pu~lic Comments - None ~. l'he being no further businGlss to come befor& the Committee, the meeting was adjourned by the Chair at 12:15 P.M. Forest Lakes Roadway and Drainage MSTU Advisory Committee '6 f,,,b~~'( A.obe 'Jones, Chairman \, \ These minutes a~roved by the Committee on (~ . J 0 -0 & , as presented t:' or amended . The next meeting will be on December 10, 2008 10:00 a.m. Collier County Transportation Building, East Conference Room 2885 Horseshoe Drive South Naples, FL 34104 4 _~."M"~'..".~ '. " .~-'''_._---_.,..",....."..- November 13. 2008 16/ 1A6 1 Darryl & Tessie Prepared by: Darryl Richard, Project Manger. Collier County Department of Alternative Transportation Modes Tessie Sillery. Operations Coordinator. Collier County Department of Alternative Transportation Modes Haldeman Creek MSTU Project Status Note: Meetings will resume with the New Fiscal Year! 07-08: Pending Budget Report- State Leg. Changes (H-7) On Hold - ACTIVE I POC -- Danyl) - Replacement of Channel Markers #6 and #13 2-14-08: Quote received for $2,400.00 (material) and $2.000.00 (mobilization). Mobilization cost may be waived upon confirmation of coordination with Coastal Management project. 4-9-08: Marker #6 to be repaired by Coastal Zone Mgmt. 4-9-08: Review of warranty pending per Committee request for marker # 13 5-2-08 : Received two quotes and two no quotes. (H-6) Completed (POC - Darryl) - 5 parcels add to the boundary of MSTU 1-20-08 - RLS sent to County Attorney - recommendation pending. 3-3-08: County Attorney recommendation to go before BCC. 3-10-08: item in Novus -to request to add 5 parcels to MSTU boundary. 6/2708 - BCC approved - Ordinance # 2008-33 June 24, 2008 run date: June 13 Deadline to BMR: no later than Friday, June 6 as our deadline to NON is 6/10 (H-4) COMPLETED (POC -- Darryl) - Discussion regarding the impact of certain proposed state tax initiatives centered around how they might restrict the MSTU's desire 1 - -- ------- , ~. .........-..--.."'",__,O"L~ .. >... 4~""'_'._>"'_'_"'>"~ ._.~...~r_<_"_""'~_____ "Ii t. (' 1 A p '1 to raise funds to perform surveys, test, and eventually dredging Ro~on volunteere to attend the meeting. 5-16-07: Next Haldeman Creek MSTU Meeting is scheduled for October 25,20074:00 PM. 10-25-07: Committee voted on no meeting in November, but on December 13,2007. 12-6-07: Committee Chairman - cancelled meeting in December and next meeting will be held January loth, 2008. (H-3) COMPLETEI) - Haldeman Creek Dredging Project 4-26-07: Committee met and Margarette Bishop updated committee: The final report will be after June 1,2007 when the project is finished. Margaret Bishop was requested to provide Committee the locations where the dredging did not meet the five feet below low mean water. 1-21-08: CD's of final report were distributed to committee members. (H-5) Complete (POC- Tcssk) - Karen Beatty Resigned - 1 vacancy. 12-14-07- Applications received for committee to review and make a recommendation. 1-21-08: Committee recommended Sharon King. Memo sent to Sue Filson within the 41 deadline. 2-12-08: BCC Appoints Sharon King to Haldeman Creek Advisory Committee (H-2) Complete- Committee vote for meeting schedule 3-29-07 Joe Patton moved to have monthly meetings until May and then take off June, July, and August and start again in September. Second by Karen Beatty. Next meeting April 26, 2007. 4-26-07: Committee voted on not meeting until they have a budget in October 2006 for FY 07-08. 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J 91 co <0 NN W 0 P N N NUlOII/J'lO ...../J'l c: 00 U, NOU,OoU,Oo <.o.......~ !. ~, I~I ~a~~~~, I~~~l "'tI , , m II:) 0 m88888 8011<0 0: N 0 /J'l..... 161/1 ~6 QUALITY ENTERPRISES - CHANGE ORDER NO.1 TOTALS Project Name: 43-PHASE I: Project 3a: Quail Run Swale Restoration and Lake Improvements Re-grade Swale Nos. 7-11 and install culverts. Total re-grade length approximately 5,974 L.F TOTAL ADDED TO CONTRACT Lump Sum - install 3 headwalls $13,650.00 0> > I I- " RECEIVED NOV 0 6 2008 TransportatJon ATM Dept. -~ -.,._--,.,,",~~ "O""'~""'__'_",___"""'_'~""_"'__"___ C~~_~~_..__ QE 16/1 A ~ GlUALITV ENTERPRISES L.: ~ A . ... = . October 27, 2008 SENT VIA E-MAIL Mr. Christopher Tillman, P .E. Senior Consultant Malcolm Pimie, Inc. 4315 Metro Parkway, Suite 520 Fort Myers, Fl. 33916 RE: Forest Lakes MSTU F-43 Headwall Curbing Dear Mr. Tillman: Our proposal to pour the curbs on the three headwalls is $13,650.00. Please contact me directly should you have any questions. Very truly yours, RECEIVED NOV n 6 2008 Louis J. Gaudio TransportatlOn Vice President - Project Management ATM Dept. 208 Til'\'t~n COYft .3Bs..4 Manni,,- Dti\le, St..:it(!o 216- ("""'6p....~.... VA ~::32n N.opl..,. cl3411~-~4l)~ (151) s..s--llOOO l2J9) 435-72(10 F..)' (1St) S48-l6UO fox (239)435.721)2 ldC9CA5n~' "~-....._,.-"'=, ;""'-~~"~'~~-"'" ~~"'- J.... -.--",.---...."".-.. .'-'"~-- ^"---~~-..,"._..",'.._..- RichardDarryl 161 A6 From: Tilman, Christopher [CTilman@PIRNIE.COM] Sent: Thursday, November 06, 2008 10: 18 AM To: RichardDarryl Cc: sillery_t; Roadman, Thomas C. Subject: FW: Curbing Proposal Attachments: AR-BC320_20081 027 _153820.pdf -m ...- AR-BC320_200810 27 _153820.pdf (... Darryl, My apologies for the delay, I thought I sent this to you earlier. Attached is the proposal on QE letterhead for the additional work on the headwalls at Quail Run. Regards, Christopher C. Tilman, P.E. Senior Consultant Malcolm Pirnie, Inc. 4315 Metro parkway, Suite 520 Fort Myers, FL 33916 Office (239) 332-1300 Cell (239) 738-3303 -----Original Message----- From: Lou Gaudio [mailto:lgaudio@qe-usa.com] Sent: Monday, October 27, 2008 4:49 PM To: Tilman, Christopher Subject: Curbing Proposal Chris. RECEIVED See attached. NOV 0 6 2008 Thanks TransportatIOn ATM Dept. Louis J. Gaudio Vice President - Project Management Quality Enterprises USA, Inc. 3894 Mannix Drive, Suite 216 Naples, Florida 34114-5406 phone 239-435-7200 fax 239-435-7202 -----Original Message----- From: mcohen@qe-usa.com [mailto:mcohen@qe-usa.com] Sent: Monday, October 27, 2008 4:38 PM To: Lou Gaudio Subject: Scanned image from Quality Enterprises Print/Fax/Scan EQ ID:4759 DEVICE NAME: Quality Enterprises Print/Fax/Scan EQ ID:4759 DEVICE MODEL: AR-BC320 LOCATION: 3894 Mannix Dr. Suite 216 Naples, FL 34114 239.435.7200 1 - -'>_.~"~-'- - .,- ",-"",,~..-_..,,.,~ - -"'~'"-~-~ FILE FORMAT: PDF Middle compression 1] 6 I j,' ~.. , RESOLUTION: 150 dpi x 150 dpi ~"!, ".j ., l"il Attached file is scanned image in PDF format. ~A6 This file can be read by Adobe Acrobat Reader. The reader can be downloaded from the following URL: http://www.adobe.com/ RECEIVED NOV 0 6 2008 TransportatlOU ATM Dept. 2 -.. ,................~,.~."~-"'..-~-, 1....._ - 1111II . "'.....-_-"_.~..".~._--. _.,_.-~~-,.,.-..._-,,.. . ~",,,,,,,,..,~ -- 26/ .Ale KYLE CONSTRUCTION - CHANGE ORDER NO.1 TOTALS Project Name: F-54 REPLACEMENT OF NO.5 FAIRWAY CULVERT ADDED TO CONTRACT Qty Unit Total Supply/Install 6 inch pvc 185 If 13.40 $2,479.00 Grading & Sodding 7000 If 1.90 $13,300.00 (reduced by 5,800 sf) DEDUCT Density Testing 15 ea 90.00 $1.350.00 Total Balance CO 1 $14,429.00 ~ 1 1 1 RECEIVED NOV 0 6 2008 TransportatIon ATM Dept. ...~._.--, " ___-_N'_, ..... "'-'-'--~- 16 f. '1agi1A16 RichardDarryl From: Tilman, Christopher [CTilman@PIRNIE.COM] Sent: Friday, October 24,200810:28 AM To: RichardDarryl Cc: Roadman, Thomas C. Subject: FW: F-54 Sod Calculations Darryl, Below are Tom's calcs for the additional sod for the F-54 project. Regards, (7~ Cl ~, :PC Senior Consultant Malcolm Pirnie, Inc. 4315 Metro Parkway, Suite 520 Fort Myers, FL 33916 Office (239) 332-1300 Cell (239) 738-3303 From: Roadman, Thomas C. Sent: Friday, October 24, 2008 9:47 AM To: Tilman, Christopher Subject: F-54 Sod Calculations Area over pipe: 5200 sq ft Area over extra drain: 2400 sq ft Area from tree relocation: 400 sq ft Total area for payment: 7000 sq ft Thomas Roadman CDT RECEIVED Senior Project Specialist Malcolm Pirnie Inc. NOV 0 6 2008 Office: 239-332-1300 TransportatlOH Cell: 941-258-1992 ATM Dept. 11/5/2008 "r'"_~ ---......."....-,q-.,...... 1._ - -,,- _""l7"""" R'- ,--""'...--....~- 1 r"' r r lA6 '~ .. (: KYLE CONSTRUCTION INC. 3636 PROSPECT AVE NAPLES, FL 34104 Ph:643-7059 Fax:643-4679 CHANGE ORDER DA TE: OCTOBER 10,2008 CHANGE ORDER #1 TO: COLLIER COUNTY GOVERNMENT JOB: FOREST LAKES FAIRWAY #5 In accordance with the tenns and conditions of the above referenced contract, the following changes are acknowledged and agreed to by and between Contractor and Owner: ADD Supply & install 6" PVC 185 If@ $13.40 for existing yard drains per Tom Roadman $ 2479.00 Grading and Sodding - increase in quantity - 12800 sf@ $1.90 24320.00 DEDUCT Density Testing 15 ea @ $90.00 (1350.00) TOTAL CHANGE $25449.00 ACCEPTED: ACCEPTED: KYLE CONSTRUCTION, INe. COLLIER COUNTY GOVERNMENT '/# J'1~~ BY By\'!/tU II L 'flinJ1 PRINTED NAME PRINTED NAME LAlli' A ;t,l~?~41-1A1t'l , DCTo fJJ6I';;' q " 1../ DATE: DATE: d:o:::>o f RECEIVED NOV 0 6 2008 TransponatlOn ATM D8pt. .'.,-~,,--- . ~_ _,,, ,-.. ~_,~,ru ~ ~u 'II ....--............ - 16/[ tA · . } 6 1 EXHIBIT E CHANGE ORDER TO: ~R R~ I RJC 1t.4 K. /) . FROM: Collier County Government Project Name: ro~f';:T (11,(1'(, M ~TU,- T=A/!?w,4I/#S Construction Agreement Dated: l~il~/))713 ~008 Bid No.: 4,)()()o(~<"01Y , Change Order No.: i Date: OfTo 1~6R- (/ ~lA>B , ADD 4-IN '1/ 4-00 I '/)1; '.HIe T I. Original Agreement Amount ........................................................... $ S j f1qq . '-fa Sum of previous Change Orders Amount .......................................$ ;R:) This Change Order Amount ...........................................................$ ~i.I~1~ ()O Revised Agreement Amount ............. .............................................. $ 13' ""'0 Original Contract Time in calendar days 4-5 Adjusted number of calendar days due to previous Change Orders if This Change Order adjusted time is f(J Revised Contract Time in calendar days 45 Original Notice to Proceed Date AD 61J >/ 13 I~OJ'.3 Completion date based on original Contract Time :s E.rr t ,vI '3~ K ~'7 J <x:)8 - . Revised completion date Contractor's acceptance of this Change Order shall constitute a modification to the Agreement and will be performed subject to all the same terms and conditions as contained in the Agreement, as if the same were repeated in this acceptance. The adjustments, if any, to the Agreement shall constitute a full and final settlement of any and all claims of the Contractor arising out of, or related to, the change set forth herein, including claims for impact and delay costs. Prepared by: Date: Project Manager Recommended by: Date: Design Professional Accepted by: 'cR,OJ,{h tl{ tL&J. /Jr;4, Date: elf k b/l q ;), wB , ontractor Lit IIi Ii M At3 R 4 tf.~ \ Approved by: Date: Department Director Authorized by: Date: Division Administrator (For use by Owner: Fund Cost Center: Object COd~t)oject Number: ) NOV 0 6 2008 TransportatlOn GC-CA-E ATM Dept. "-"'..<._....-..""-~~" ..........-11II ......". .. --,----,,-"~."'.._, -.---'- ------.-,.,--- IT -11I1 16 /1 ,11 6 ~ ~"""~,:"t [',I RECEIVED ' ~ I Gustafson Construction Corp. Project: Forest Lakes MSTU (PO# 4500095755) NOV 1 2 2008 Original Contract Amount: $141,697.64 Additional Work Items: $74,819.89 TransportatIon Deleted Contract Items: -$18,617.98 ATM Dept. Revised Contract Amount: $197,899.55 Change Order Request Additional Work Items Item # Item Description Quantity U/M Unit Price Amount 100 400 SY $23.05 $9,220.00 Construction Of Flat Bottom Drainage Ditch From The West End Of Newly Installed 12"X18" ERCP Continuing West To Existing Inlet. Including Grading And Sodding. Including The Anticipated Removal/Relocation Of 1"-1.5" Pipe & Irrigiation Heads, 150 Replace Existing Type C Inlet Noted In Item #100 1 EACH $1,266.64 $1,266.64 200 92 LF $79.35 $7,300.20 Drainage Improvements From Proposed Oentention Pond To Exlstine Creek. Including Installing 15" A2000 PVC Drainage Pipe, Removifli 6" CMP, Installing 15" MES At The West End, Including The Anticipated Removal/Relocation Of 111-1.5" Pipe & lrriliation Heads. . limited Access Area. 300 Grade & Sod Existing Drainage Ditch North Of 1054H Forest lakes Dr. Including The 185 SY $10.65 $1,970.25 Anticipated Removal/Relocation Of 1"-1.5" Pipe & Irrigiation Heads, .Umited Access Area. 400 Grade & Sod Existing Drainage Ditch Surrounding 1054F Forest lakes Dr. Including The 950 SY $10.06 $9,557.00 Anticipated Removal/Relocation Of 1"-1.5" Pipe & Irrigiation Heads, .Umited Access Area, 500 108 SY $8.51 $919.08 Grade & Sod EXisting Drainage Ditch West Of New Bubbler Drain At 1057 Forest lakes Dr. Including The Anticipated Removal/Relocation Of 1"-1.5" Pipe & Irrigiation Heads. 600 390 SY $8.20 $3,198.00 Grade & Sod Area From Newly Installed 12"X1B" ERCP East To Newly Installed Bubbler Drain. Including The Anticipated Removal/Relocation Of 1"-1.5" Pipe & Irrigiation Heads. 700 160 SY $8.29 $1,326.40 Grade & Sod Area From Newly Installed 12"X1B" ERCP North To Maintenance Building. Including The Anticipated Removal/Relocation Of l"-1.S" Pipe & Irrigiation Heads. 800 Grade & Sod Area From Newly Installed Type C Inlets located In Front Of Side.by.sides 280 SY $8.09 $2,265.20 North Of The Maintenance Building. Including The Anticipated Removal/Relocation Of l".l.S" Pipe & Irrigiation Heads. 1000 212 LF $36.89 $7,820.68 Installation Of Under-Drain, Grading & Sodding, And 1 6" MES located Between Back Of Existing Homes From Fig lane To Gardenia lane. Including The Anticipated Removal/Relocation Of 1"-1.5" Pipe & Irrigiation Heads. · Umited Access Area. 1100 Grade & Sod Of Area located Between Back Of Homes From Happolo lane To Ivygate 380 SY $10.02 $3,807.60 lane. Including The Anticipated Removal/Relocation Of 1"-1.5" Pipe & Irrigiation Heads. . Umited Access Area. 1200 Grade & Sod Of Existing Drainage Ditch From The End Of Camelia lane To The River. · 300 SY $9.92 $2,976.00 Umited Access Area. 1300 Grade & Sod Between Driveways As Per Aerial Photos To Achieve Proper Flow. Final 18 EACH $582.38 $10,482.84 Quantity To Be Determined.. 2000 Disposal Of Material (Avg. l' Cut For All Graded Areas) 1,450 CY $5.94 $8,613.00 2100 Rock Trench Excavation 241 CF $17.00 $4,097.00 Total ADD: $74,819.89 Deleted Contract Items Item # Item Description Quantity U/M Unit Price Amount 400 15" A2000 PVC -79 LF $48.50 ($3,831.50) 600 Tree & Plant Relocate -2 EA $692.74 ($1,385.48) 700b Flowfjll @ Open-cuts (including 1" asphalt course) -1 EA 921 ($921.45) 800 Underdrain installation -595 LF $15.36 ($9,139.20) 900 Tree & Stump Removal -1 EA $574.51 ($574.51) 1300 Utility Conflict Box -2 EA $1,382.92 ($2,765.84) Total DELETE: ($18,617.98) I Net Change: $56,201.91 I ".I 'lll__,",___"_"-'~.."'-_""""'____'_'~"&__";,,,",__ ... _TT .......- 16:1 1 FOREST LAKES MSTU PROJECT STATUS REPORT ! A 6 November 11, 2008 Prepared by: Darryl Richard, Project Manager, Collier County Department of Alternative Transportation Modes Tessie Sillery, Operations Coordinator, Collier County Department of Alternative Transportation Modes (F-54) - ACTIVE (POC: Darryl Richard, Staff Liaison; Chrl. Tilman, P.E. Project Management Consultant) _ Replacement of Fairway No.5 Culvert. Engineers Estimate $145,235 PROJECT PHASE Start. End Date Scope Prep 5/19108 . 5/28f08 PROJECT COMPLETED Contractor Solicitation 6105108 . 6127/08 Contractor Selected 6127/2008 MSTU Cmte Funding Approved 6111/2008 County WO Processing 6127/08.7/15/08 Contractor NTP Date 8f13108 Est. Construction Completion Date 10(9108 Proiect Notes: 5-12-08: Malcolm Pirnie submitted scope to County for approval. 5-19-08: Field Work by Malcolm Pirnie Staff 5-27-08: Scope finalized by MPI 6-05-08: Project scope solicited to all contractors listed on contract 08-5011, quotes due on June 10. 6-09-08: MP extended quote due date to June 13 per contractor requests. 6-16-08: One contractor (Haskins) was inadvertently omitted from solicitation. MP sent solicitation and gave 10 working days to conform with terms of contract 08-5011. Quote due June 27 by 5 pm. 6-27-08: Contract awarded to Kyle Construction 8-13-08: Notice to Proceed and PO issued to Kyle Construction 8-22-08: Pre-construction meeting with Kyle Construction to review field conditions and project scope 9-9-08: Mobilization to site 9-11-08: Pipe installation begins; west headwall set 9-12-08: Irrigation line found and scheduled for relocation 9-15-08: Unknown drain found 9-16-08: Tree relocated 9-17 -08: Second unknown drain found 9-18-08: Backfill flooded by overnight rain 9-19-08: First unknown drain relocated; stabilization placed around west headwall; grading begins 9-20-08: Backfill rolled 9-22-08: Second drain relocated 9-23-08: Haul road to wet to bring in sod 9-24-08: Sodding begins; stabilization of east headwall completed 9-25-08: Regrading of haul road begins 9-26-08: Too wet to place sod 10-3-08: Placement of sod on haul road begins 10-6-08: Sodding of haul road completed 10-9-08: Project cleanup 10-24-08: Contractor called back in to roll and spray sod 1 .._,,-,..."",~' .._......~,~~'.- .~.- _"._,....._h.'''_~_ FOREST LAKES MSTU PROJECT STATUS REPORT ~~ " iil h16 ' ; November II, 2008 " (F-53). - ACTIVE (POO: Darryl Richard, Staff LJalaonj Chris Tilman, P.E. Project Management Conalltant) _ Quail Run Lake Shoreline Restoration and Stablllzatlon- engineers Estimate Pending SFWMD Feedbaek PROJECT PHASE Start - End Date Scope Prep 6/2108 - 121~08 Contractor Bidding 1/16/09 - 2/6/09 Contractor Selected 216/2009 MSTU Cmte Funding Approved 2111/2009 BOCC Approval Date 2117/09 County WO ProceSBIng 2117/09 - 3/6/09 Contractor NTP Date 4/1/09 Est. Construction Completion Date 7/1/09 Proiect Notes: 5-12-08: Malcolm Pimie submitted scope to County for approval. 6-11-08: Received email from SFWMD indicating that an ERP permit will be required for vertical bulkheads in ponds. MP is evaluating erosion control options. 9-9-08: MP added bulkhead locations and details to the ERP application, along with a map of each lake showing proposed bulkhead locations per SFWMD request. MP also conducted field work and developed scope documents for the project. (F-52) - ACTIVE (Pac: Darryl Richard, Staff Llalaonj Chris Tilman, P.E. Project Management Conalltant) - Mira Vista Condo Easement PROJECT PHASE Start - End Date Scope Prep 3125/08 - 4/25/08 MSTU Cmte Funding Approved 4/9/2008 County WO ProceSBIng 4/25/08 - 5/14/08 Survey NTP Date 5/15/2008 Survey Complete 7/15/08 County Real Estate ProceSBIng 7/16/08 - &'16/08 BOCC Approval Date 9/9/08 Proiect Notes: 3-12-08: Malcolm Pimie met with Charles Stemple and others from the Mira Vista Condo Assn to discuss the MSTU project (F-47) and easements needed. Specific easements include the lake adjacent to Mira Vista and a 10' wide easement on the west side bordering Quail Run. 3-26-08: MP met with Charles Stemple and others from the Mira Vista Condo Assn to review the draft easement agreement, some minor revisions were requested. 4-16-08: MP met with Charles Stemple to review the revised draft easement agreement, and he agreed to the revised language. MP will forward the easement documents to Kevin Hendricks for processing as soon as the survey is completed. 8-13-08: MP gave draft easement docs and final signed and sealed survey for Mira Vista to Kevin Hendricks for final processing and execution. 2 ....~.~~~~._..,,~~_._--,-"_..._-- 'u~ ..".-- "H~__ . , FOREST LAKES MSTUPROmCTSTATUS REPORT 16 I f~ November 11, 2008 " 6 ..", (F-51) - ACTIVE (POC: Darryl Richard, Staff Liaison; Chris Tilman, P.E. Project Management Consultant) _ Forest Lakes Condo Easement PROJECT PHASE Start. End Date Scope Prep 3125108 . 4125/08 , MSTU Cmte Funding Approved 4/912008 County WO Processing 4/25/08 . 5/14108 Survey NTP Date 5/15/2008 Survey Complete 7/15/08 County Reat Estate Processing 7/16108 . 8/16108 BOCC Approval Date 919108 Proiect Notes: 2-21-08: MP attended the Forest Lakes Condo Assn meeting to review the MSTU project and the easements needed. 3-5-08: MP met with Bob Gootee and others to review the MSTU project scope and walk the site to discuss specific drainage and pavement work. 3-17-08: Malcolm Pirnie emailed draft easement agreement to Bob Gootee for review. 4-8-08: Met with Bob Gootee to review draft contractor scope and draft easement agreement. 4-16-08: Met with Bob Gootee to review final draft easement document. Bob agreed to the revised language and MP will forward the easement documents to Kevin Hendricks for processing as soon as the survey is completed. 8-13-08: MP gave draft easement docs and final signed and sealed survey for Forest Lakes Condos to Kevin Hendricks for final processing and execution. (F-50) - ACTIVE (POC: Darryl Richard). PHASE II: Project 6b: March. Sept 2008; Reconstruct the southern & northern ends of the Woodshlre Ditch (Merged with with F-49) Engineers EstImate Pending PROJECT PHASE Start. End Date Scope Preparation 6115/08. 11/2CY08 Contractor Solicitation 1/16109 . 'l/6f09 Contractor Selected 'l/6f2009 MSTU Cmte Funding Approved 6111/2008 County WO Processing 'l/17/09 . 316109 Contractor NTP Date 4/1/09 Est. Construction Completion Date 7/1/09 Proiect Notes: 3-10-08: PO issued to Malcolm Pirnie for Phase 2 Field Services. Proposed improvement includes extending drop curbing from the existing inlet structures north to the entrance at Pine Ridge Road. 4-7-08: MP working with ATM Dept and Cmte to identify additional issues that may need to be addressed in conjunction with swale reconstruction. 5-19-08: MPfield work. 5-21-08: Combined with F-49 reflected in Project Status Report 6-17-08: Final Scope being prepared 10-30-08: Additional field data obtained in the last month to address areas of concern. Final Scope of work to be completed. 3 ,.. .......-..---....-.....<<..., -. ," ""--'-'~ "" . I FOREST LAKES MSTU PROJECT STATUS REPORT J6 { JiIJ November II, 2008 . lj 6 (F-48) - ACTIVE (POC: Darryl Richard) - PHASE I: Project 5: Forest Lakes Blvd. relief sewer to Lake 10 Proiect Notes: 3-3-08: Project suspended, will be re-evaluated after lake partitions are constructed and pond levels drop to nonnallevels. (F-47) - ACTIVE (POC: Darry' Richard, Staff Liaison; ChrlaTllman, P.E. Project Management cJsultant) - MIlling & Overlay Forest Lakes Drive and side streets from Forest Lakes Blvd. to south end (Merged with F-40) Engineers EstImate $424,362 PROJECT PHASE Start. End Date Scope. Prep 211/08 - 5119/08 Contractor Solicitation 615108 - 6116108 Contractor Selected 611812008 (Better Roads) MSTU Cmte Funding Approved 6111/2008 BOCC Approval Date 7/2212008 County WQ Processing 7/22/08 . 8115/08 Contractor NTP Date &118108 Est. Construction Completion Date 1011&12008 Delayed for F-41 Proiect Notes: 3-3-08: Malcolm Pimie presented the drainage improvements during the last condo association meeting and is scheduling for this Wed. to discuss tech. issues. 3-3-08: Waiting on PO for Phase II proposal (Malcolm Pimie) 3-5-08: Malcolm Pimie conducted follow-up meeting with Bob Gootee and other members of the Forest Lakes Condo Assn. to review technical aspects of proposed drainage improvements. 3-10-08: PO sent to Malcolm Pimie, scheduling field investigation work to analyze drainage. 3-17-08: Malcolm Pimie emailed draft easement agreement to Bob Gootee for review. 4-7 -08: MP working on draft scope for contractor solicitation. 4-8-08: Met with Bob Gootee to review draft contractor scope and draft easement agreement. 4-16-08: MP reviewed draft scope with County, preparing to solicit contractor quotes. 5-21-08: Combined with F-40 in the Project Status Report 5-29-08: Per Rhonda Cummings' email, this project will not have to be bid. 6-01-08: Scope updated 6-05-08: Project scope solicited to three contractors listed on contract 08-5045, quotes due on June 16. 6-09-08: MP extended quote due date to June 13 per contractor requests. 6-18-08: MP submitted quote results to County staff, recommended award to Better Roads. 8-14-08: Notice to Proceed and PO issued to Better Roads 8-25-08: Pre-construction meeting with Better Roads, all agreed to delay start until Sept 15 to allow F-41 project time to complete drainage work. 10-27 -08: Better Roads mobilized to site to begin milling operations. 10-29-08 Leveling begins on Forest Lakes Drive. 11-11-08 Paving completed. 4 ~Ild!i. ~ ,.~~.. w.'._-"", , FOREST LAKES MSTU PROJECT STATUS REPORT November 11, 2008 16 It'!" I 1 Ii 6 " (F-46)- ACTIVE (POC: Darryl Richard).. PHASE.I: Project 3c: Feb" May 2008; Regrade Swale Noe.12..17" Noe. 1--6 and In8l:811 culverts. (Merged with F--44) engineers estimate $169,400 PROdI:CT PHASE Start .. End Date Scope Prep 81~08 ..10131/08 Contractor Bidding 1/16109 .. ~6109 COntractor Selected 21612008 MSTU emte Funding Approved 41912008 COunty WO Proce88lng ~17/09.. 3/6109 Contractor NTP Date 411/09 E8t. Construction Completion Date 7/1/09 Proiect Notes: 3-3-08: Malcolm Pimie met with Quail Run management staff today to review draft scopes. Scope packages should be completed by the end of next week and contractor solicitations will begin after that. 3-11-08: Scope packages sent out on 3-7-08 via email to contractors for quotes. Field meetings with contractors scheduled this week. 3-18-08: Only one quote for one phase was received by the deadline of 3/19, MP contacted all three contractors. Due to an email problem, all contractors did not receive the emails. MP provided hard copies to two contractors and verified with the third that all emails were received. MP extended solicitation deadline to Wednesday, March 26th. 3-26-08: Received three quotes for each phase. 4-7 -08: MP emailed recommendation of a ward to Bonness, Inc. for all three phases. 4-9-08: MSTU Cmte. approved revised budget of $590,000 total for project, County preparing item for BOCC approval. 4-25-08: Met with Purchasing to review projects F-43, 44, and 45. After discussion, the decision was to award F-43 to Bonness and put F-44 and F-45 together in a bid. The bid will be an informal maintenance bid using existing documentation. 5-21-08: Combined with F-40 in the Project Status Report 6-17 -08: Project will have to be bid per Purchasing Dept. Will have to delay until next year. 5 , --~"""-""-"~'--'"< 161 11(; . FOREST LAKES MSTU PROJECT STATUS REPORT '-.0, November 11, 2008 (F-43) - ACTIVE (POC: Darryl Richard) . PHASE I: Project 3&: Feb. May 2008; Quail Run Swale Restoration and Lake Improvements: Regrade Swale Nos. 7.11 and Install culverts. Total regrade length approximately 5,974 L.F. engineers EstImate $198,575 PROJECT PHASE Start. End Datt Scope Prep 211/08 . 317/08 Contractor Solicitation 6117/08 . 7/2108 Contractor Selected 7/212fX)8 MSTU Crnte Funding Approved $240,000 on 419108 County WO Proce8llng 7/2108 . 7/21/08 Contractor NTP Date 7/21/08 Est. Construction Completion Date 912212008 Project Delayed Until 411/09 Proiect Notes: 3-3-08: Malcolm Pirnie met with Quail Run management staff today to review draft scopes. Scope packages should be completed by the end of next week and contractor solicitations will begin after that. 3-11-08: Scope packages sent out on 3-7 -08 via email to contractors for quotes. Field meetings with contractors scheduled this week. 3-18-08: Only one quote for one phase was received by the deadline of 3/19, MP contacted all three contractors. Due to an email problem, all contractors did not receive the emails. MP provided hard copies to two contractors and verified with the third that all emails were received. MP extended solicitation deadline to Wednesday, March 26th. 3-26-08: Received three quotes for each phase. 4-7 -08: MP emailed recommendation of award to Bonness, Inc. for all three phases. 4-9-08: MSTU Cmte. approved revised budget of $275,000 for project, County preparing item for BOCC approval. 4-25-08: Met with Purchasing to review projects F-43, 44, and 45. Mter discussion, the decision was to award F-43 to Bonness and put F-44 and F-45 together in a bid. The bid will be an informal maintenance bid using existing documentation. 5-27 -08: On site meetings scheduled with prospective contractors. 6-11-08: Per direction from County staff, MP will solicit quotes from three vendors under new contract 08-5011. 6-13-08: Revamped scope for F-43 ready for solicitation. 6-17 -08: Final Scope Prepared; Estimate revised utilizing unit prices from recently quoted projects. 6-18-08: Project F-43 solicited to all five vendors on contract 08-5011, quotes due July 2. 7-2-08: All quotes received, MP recommended award to Quality Enterprises in the amount of $196,047.50. 7-23-08: Notice to Proceed issued to Quality Enterprises. 7-28-08: Pre-construction meeting to review project scope and field conditions. 8-25-08: Mobilization to site. 9-02-08: Electrical relocation started 9-05-08: Sodding of fairway 9 completed 9-17 -08: Cart path resurfaced 10-03-08: Sodding and cleanup cart path #9 to-05-08: QE cleans up project site and stops work until spring 6 .... _imlII'.... ""_U",'_'^'~_" ~."-,.,,,-,.- -. . 16/ .JrA6 , FOREST LAKES MSTU PROJECT STATUS REPORT November 11, 2008 (F-42) - ACTIVE (POC: Darryl Richard) -PHASE I: Project 2; Feb. May 2008 Overlay Quail Forest Blvd. from Main Entrance to southern end and restor. drainage. engineers EstImate $115,000 PROJECT PHASE Start - End Dete Scope Prep 1/4108 - 1/2Gl08 Contractor Sollcltatton 1/20108- 1/31/08 Contractor Selected 213/08 (Better Roads) PROJECT COMPLETED MSTU Cmte Funding Approved $116,000 on 2113/08 County WO ProceSlling 3/1/08 . 3/27/08 Contractor NTP Date 3/27/08 Est. Construction Completion Date 5131/08 Proiect Notes: 3-3-08: Waiting for PO issue for Better Roads; waiting for signature from Better Roads. 3-26-08: Chris Tilman met with representatives of the condos along Quail Forest Blvd. to review the paving and drainage improvements. Very positive reaction from all parties. 4-7-08: PO issued, Better Roads scheduled to mobilize on 4/14. 4-8-08: Notice letter for Quail Forest paving work distributed to condo presidents informing them of 4/14 start date. 4-15-08: Better Roads mobilized to site to start work on the swales and drainage work. Tom Roadman (MPI) on site to coordinate activities. 4-25-08: Paving and drainage work completed, waiting 30 days for asphalt to cure prior to applying thermoplastic striping and RPMs. 6-01-08: Thermoplastic striping applied. Project completed. (F-41) - ACTIVE (POC: Darryl Richard, Staff Lialsonj Chris Tilman, P.l. Project Management Consultant) -Improve roadside drainage in the Forest Lakes Villas and Condo area and In portions of Forest Lakes Blvd (cul-de-sacs, etc.). engineers EstImate $164,450 PROJECT PHASE Start - End Date Scope Prep 3/15108 - 511 Gl08 Contractor Solicitation 5129108 . 8/13/08 Contractor Selected 8/18/2008 (Gustafson Construction) MSTU Cmte Funding Approved 8/11/2008 County WO Processing 8/18/08 - 7n/08 Contractor NTP Date 7/8/08 Est. Construction Completton Date 11/19108 Proiect Notes: 3-3-08: Waiting on PO for Phase II proposal (Malcolm Pirnie) 3-10-08: PO sent to Malcolm Pirnie, scheduling field work. 4-7-08: MP working on draft scope for contractor solicitation. 4-16-08: MP reviewed draft scope with County, preparing to solicit contractor quotes. 5-28-08: MP three meetings with contractors on site to review project scope 5-29-08: MP amended scope to address contractor concerns 6-11-08: No quorum for MSTU Committee meeting today, so MP did not attend. MP sent quotes via email to County staff and recommended awarding contract to Gustafson Construction Corp, the apparent 7 -- -'-",""'~~~ _..'-~" '___"_'~~ m_r'''"~_'",....._r_'''' -..." - 1 q'lJ '~ FOREST LAKES MSTU PROJECT STATUS REPORT A. ... , November II, 2008 low quoter. Also requested special meeting of MSTU Cmte to approve project funding so project stays on schedule. 6-13-08: Awaiting Purchasing Approval 6-18-08: Per email from Brenda Brilhart, this is an existing contract and the local preference does not apply to the older contracts. Go forward with the work order. 7-21-08: Notice to Proceed issued to Gustafson. 8-4-08: Mobilization to site. 11-10-08: Construction of under drains completed. Work on drainage swales continuing. (F-39) - ACTIVE (Pac: Darryl Richard, Staff Liaison; Chris Tilman, P.E. Project Management ConSJltant) _ Right-of-Way for Roadway~ Swales. and Drainage Structurea Work Scope Is based on RLS 07-TRN-00068 PROJECT PHASE Start - End Date Scope Prep 312&108 - 412&108 MSTU Cmte Funding Approved 419/2008 County WO Proce88lng 412&108 .. &11 &108 Survey NTP Date 5f15/2008 Survey Complete 7/15/08 BOCC Approva I Date 9/9/08 Proiect Notes: 2-13-08: Review of RLS 07- TRN-00068 at regular Forest Lakes MSTU meeting. Malcolm Pimie has requested pricing for survey/legal descriptions necessary for this project from RW A Surveyor. 3-3-08: Malcolm Pimie met with RW A to review scope. Waiting for final scope and budget from RW A 3-11-08: Revised scope received from RW A, recommended for processing by Malcolm Pimie. 4-9-08: MSTU Cmte. approved revised RW A scope and budget for survey, County processing WOo 8-13-08: MP gave draft resolution docs and final signed and sealed survey for ROW to Kevin Hendricks for final processing and execution. 8 .....,-~...._-".,...._,.. ,,,,,,_.-- -.............. "'-"""",_-""""",~"-",.,~"",",";;..,".,,,"'-" ,- -" ""'- ,~"." , 16/ ~'A6 *' FOREST LAKES MSTU PROJECT STATUS REPORT November II, 2008 (F-38) - ACTIVE (POC: Darryl Richard) - PHASE I: Project 3d: Feb - Oct 2008; Construct engineered partitions In Lakes 8 and 10; (Malcolm Plrnle Projected Budget $SOO,ooo); Q. Grady Minor - Design Consultant PROJECT PHASE Start.- End Date Daslgn 00c8 Prep 314108 - &'31/08 SFWMD .ERP App Submitted &'19108 SFWMD ERP Received 9/30108 Bid Preparation 9130108 - 10(1 &'08 Advertl. for BId 10(1&'08 - 11/&'08 Contractor Selected 11/512008 MSTU Cmte Funding Approved 11/12/2008 BOCC Approval Date 11/2512008 Contract Proce8llng 11/25108 - 1/30(09 Contractor NTP Date 2/2/08 Est. Construction Completion Date &'4109 Proiect Notes: 12-10-07: Q. Grady Minor submitted proposal 1-8-08: Committee approved proposal 2-4-08: Staff requested consultant to resubmit proposal - lump sum 2-6-08: Work Order in process of signatures - pending consultant to sign 2-8-08: Signed by Consultant and Budget Analyst has for signature process. 3-3-08: PO issued to Q. Grady waiting for SFWMD confirmation of permitting prior to NTP. 3-4-08: Confirmation to proceed with issue of NTP from Malcolm Pimie. 4-7-08: MP and QGM scheduling kickoff meeting to review project. 4-9-08: MP, County Staff, Quail Run Staff, and Cmte Chair met to review partition project and discuss options (i.e. concrete, vinyl sheetpile, steel, etc.). Q. Grady to coordinate meeting with vinyl sheetpile rep to further evaluate materials and installation cost relative to concrete. 6-27-08: MP requested QGM to hold design work until meeting with SFWMD on July 7. 7-7-08: Met with SFWMD to review ERP permit 7-21-08: MP directed QGM to proceed with steel sheetpile design for partitions. SFWMD requested signed and sealed design drawings for the partitions to be included with the ERP response. 11-11-08: ERP still under review. 9 ---...... - ....-.. ;/ \/ 1671A I \ "'If F()R[Sl~ IH)\ n\ \ \ \:'d) DR\ I '\ \.(, F \LS,'( ~ [.4/\ K f~'. S ADVISORY COMMITTEE 2885 HORSESHOE DRIVE SOUTH NAPLES, FL 34104 December 10,2008 Minutes I. Call to order Meeting was called to order at 10:0 a.m. by Robert Jones. A quorum was established. II. Attendance Members: Harold Bergdoll, William Seabury, George Fogg, Robert Jones, Virginia Donovan County: Tessie Sillery - Operations Coordinator, Darryl Richard - Project Manager, Caroline Soto - Budget Analyst, Brian Hancock - Budget Office Other: Thomas Roadman - Malcome Pirnie, Chris Tilman - Malcome Pirnie, Darlene Lafferty - Mancan III. Approval of Agenda Add: V. C. Review of Gustafson Change Order Proposal George Fogg moved to approve the agenda as amended. Second by Harold Bergdoll. Motion carried unanimously 4-0. IV. Approval of Minutes - November 12, 2008 George Fogg moved to approve the minutes as submitted. Second by William Seabury. Motion carried unanimously 4-0 V. Transportation Services A. Budget - Caroline Soto distributed and reviewed the Budget Report. (See attached) . Available Operating Expense $261,233.57 . Improvements General remaining Open P.O. $719,193.33 Virginia Donovan arrived 10:12 Darryl Richard noted the following impending adjustments via Change Order: 0 $14,429.00 Increase for Kyle Construction 0 $13,650.00 Increase for Quality Enterprises 1 , ~c~..'~~ ,....v"'_~..'_~.,_,._." ^__"o'_. ~ -.. ....-- 16/ I '1 A ' ;j.'~ 6 . ,~ , B. Project Manager Report - Darryl Richard I Chris Tilman - Malcome Pirnie - Chris Tilman distributed and reviewed the Forest Lakes Master Project List. (See attached) . (1a) Overlay Forest Lakes Blvd - Complete I. Paid via MSTU Funds . (1 b) Restore DrainaQe in Cul-De-Sacs - Complete I. Southern end Swale Grading and Re-Soding were rolled over to F-50 Project ii. Cost savings from original estimate - $900,978.00 iii. Final Cost $149,022.00 iv. Paving was completed under F-47 Project . (1c) Overlay Cul-De-Sacs and Forest Lakes Blvd. - 99 % Complete I. Combined with F-47 Project II. Manhole covers require adjustments George Fogg noted the quality of the work that was completed and commended Malcome Pirnie and Staff for a job well done. . Installation of Permanent Road Striping and Reflective Pavement Markers was scheduled for 12/12/08 William Seabury reported the development of a 1-2 inch deep pothole at the intersection of Woodshire and Forest Lakes Blvd. Chris Tilman responded it was due to standing water and would be addressed during the F-50 Project. Robert Jones reported standing water on the large grassy area at the back of Hole #9. It was determined that an under drain may be installed to correct the drainage issue. . (2) Overlay Quail Forest Blvd. - Complete I. Routine checks were being conducted . (3a) Regrade Swale No. 7-11 - Delayed until Spring 2009 due to high water levels . (3b - 3c) ReQrade of Swales 1-6 and 12-17 - Combined with F-45 I. Distributed Scope of Work (See attached) . (3d) Construct EnQineered Partitions in Lakes 8 & 10 - I. The DEP Permit for Reclaimed Water goes through the City of Naples ii. SFWMD was reluctant was concerned that the Partitions would take away Storm Water Capacity of the Pond and was opposed to issuance of a permit iii. A Letter of Concurrence was requested from the SFWMD to submit to the DEP for modification of the Permit. The following was required by the City of Naples: 0 A fixed discharge point - Complete 0 Concrete Headwall 0 Fixed Elevation on the outfall Swale 2 '~__~~..",_.' .. "..'_" "~_"W'__"m~ r .... --,-'~""'-" ,_. ,~,,'-""-'"'- ._-- -<r"'"' 161 1~6 ",! 0 It was noted that (3d) Construct engineered partitions in Lake 8 & 1 0 would be replaced with a single concrete Headwall Discussions ensued and it was stated that the need for Lake Partitions was to control water quality. Discussions continued and the following was noted: I. Water quality issue was a Salinity problem ii. The water was tested and the saline level was high iii. It was determined that reclaim water was dispensed through the fountain and rests on the surface iv. The suggestion was made to install a Reclaim line into the Wet Well to pump out lower Salinity water Chris Tilman stated that the Lake(s) Permit was as Isolated Storage Ponds and they are active Storm Water Ponds that discharge to Class 3 water. He noted that during the installation of a new irrigation system in 1996 a Letter of Concurrence should have been submitted Harold Bergdoll reported an algae problem. Chris Tillman responded that identification of the algae was required for proper chemical treatment. Harold Bergdoll replied that the Club was paying $38000 for pump maintenance due to algae and salt. . (5) Forest Lakes Blvd. relief sewer to Lake 10 - Suggested modification of the Project to correct Flooding a. Utilize existing Miami Drain b. Obtain an easement routed to the Lake c. Installation of concrete spillway(s) to release into Lake 10 It was requested to assess the Road elevation as there may be a high point which contributed to flooding at the intersection of Forest Lakes Blvd. and Woodshire. . (6) Woodshire Lane Improvements - Distributed Scope of Work: (See attached) I. Installation of Valley Drains II. Installation of Miami Drains iii. Regrade Swales iv. Fix side slopes and Re-sod v. Inspect and clean existing Culvert Pipes . (7) Quail Run Lake Shoreline Restoration and Stabilization - The request was made for emergency authority to install Bulkheads in critical areas to prevent structural problems due to the rapid lake erosion. Pending EPR approval- anticipated January 2009. 3 ,- v lff ._.....^...'W'n ^ ~""'-" 16/ tIf;/f, ~ i ,.', f.., ,.; /,. Urgency was expressed by the Committee to work critical areas first and foremost. Darryl Richard requested "alt' Scope of Services for Spring Projects from Malcome Pirnie by December 15, 2008. Upon receipt he would forward to the Committee via email. Discussions ensued concerning the type of Sod being used on current Projects. Chris Tilman referred to the Scope of Services for Project (F- 45) pg. 4 for the Golf course side and stated Floritan was used for Project (F -50) outside Golf course. The suggestion was made to use Floritan or match the existing grass on either side and to incorporate the language into the "Draft" Scope of Services. . (8) Replace culvert crossing Fairwav NO.5 - Complete I. Final Change Order was being drafted Darryl Richard distributed an Aquageniz Annual Services Bid for Woodshire in the amount of $5,400.00 for the following: (See attached) >> Debris removal >> Spraying >> Inspection of Pump system and Drain Inlet George Fogg moved to approve this Bid (by Aquageniz in the amount) of $5,400.00. Second by Harold Bergdoll. Motion carried unanimously 5-0. A. Approval of Gustafson Change Order Proposal - Darryl Richard distributed a Change Order for Gustafson in the amount of $7,324.12. for Project (F-41) (See attached) George Fogg moved to approve the Change Order request (in the amount of) $7,324.12 as detailed in report that was distributed. Second by William Seabury. Motion carried unanimously 5-0. VI. Old Business - None VII. New Business A. Drainage Structure between MSTU and Downstream Golden Gate Structure - Chris Tilman reported that the Gate was being manually operated when it rained. Darryl Richard stated that the gate must be adjusted to maintain the required 5.5 elevation. It was reported that Darryl Richard and Chris Tilman would meet with Road and Bridge on site prior to the January 14, 2009 meeting. 4 -,'- ~.^-,.,_.-.,.,._~. ..... ,,-,"~..--, "-'~.""'-'''' . - 16/ :j ~, Chris Tilman stated that the Gates were essential to the drainage in Forest Lakes. Robert Jones replied that the MSTU must pursue the issue of the faulty Gate with the County and requested and update prior to the January 14, 2009 meeting. George Fogg announced that he would not be attending the January 14,2009 meeting. Darryl Richard requested Emergency Funding ($500) for Lake restoration. William Seabury moved to approve $500 be set aside for lake restoration. Second by George Fogg. Motion carried unanimously 5-0. VIII. Public Comments - None IX. There being no further business to come before the Committee, the meeting was adjourned by the Chair at 12:10 P.M. Forest lakes Roadway and Drainage MSTU Advisory Committee ~W Robert Jones, Ch an These minutes approved by the Committee on I ~ I ~- (J 9_. as presented or amended X The next meeting will be on January 14, 2009 10:00 a.m. Collier County Transportation Building, East Conference Room 2885 Horseshoe Drive South Naples, FL 34104 5 ,- ~ _....~"-'" -.---...."......,-..--....-.-".- -,.",..."'= "~-=,,.- -- FOREST LAKES MSTU PROJECT STATUS REPOR) 6 /' q /? '" . "'1 : /,~, December 10,2008 Prepared by: Chris Tilman, P.E. Malcolm Pirnie Engineering (F-41) - ACTIVE (POC: Darryl Richard, Staff Liaison; Chris Tilman, P.E. Project Management Consultant) -Improve roadside drainage in the Forest Lakes Villas and Condo area and in portions of Forest Lakes Blvd (cul-de-sacs, etc.). Engineers Estimate $164,450 PROJECT PHASE Start - End Date Scope Prep 3/15/08 - 5/1 0/08 PROJECT COMPLETED - Punch list Pending Contractor Solicitation 5/29/08 - 6/13/08 Contractor Selected 6/18/2008 (Gustafson Construction) MSTU Cmte Funding Approved 6/11/2008 County WO Processing 6/18/08 - 7/7/08 Contractor NTP Date 7/8/08 Est. Construction Completion Date 11/19/08 Proiect Notes: 3-3-08: Waiting on PO for Phase II proposal (Malcolm Pirnie) 3-10-08: PO sent to Malcolm Pirnie, scheduling field work. 4-7-08: MP working on draft scope for contractor solicitation. 4-16-08: MP reviewed draft scope with County, preparing to solicit contractor quotes. 5-28-08: MP three meetings with contractors on site to review project scope 5-29-08: MP amended scope to address contractor concerns 6-11-08: No quorum for MSTU Committee meeting today, so MP did not attend. MP sent quotes via email to County staff and recommended awarding contract to Gustafson Construction Corp, the apparent low quote. Also requested special meeting ofMSTU Cmte to approve project funding so project stays on schedule. 6-13-08: Awaiting Purchasing Approval 6-18-08: Per email from Brenda Brilhart, this is an existing contract and the local preference does not apply to the older contracts. Go forward with the work order. 7-21-08: Notice to Proceed issued to Gustafson. 8-4-08: Mobilization to site. 11-10-08: Construction of under drains completed. Work on drainage swales continuing. 1 -",,-,-'.'_.~,- ->" ~"~'_"."'---. ",- .~-,-- _W",,_~,_,..,"_.~,,_. ....~,.~.....^~__ .......,,"_...._~ _,,_~ "''.0._..____' 16JlA-6 f FOREST LAKES MSTU PROJECT STATUS REPORT December 10, 2008 (F-43) _ ACTIVE (POC: Darryl Richard) - PHASE I: Project 3a: Feb - May 2008; Quail Run Swale Restoration and Lake Improvements: Regrade Swale Nos. 7-11 and install culverts. Total regrade length approximately 5,974 L.F. Engineers Estimate $198,575 PROJECT PHASE Start - End Date Scope Prep 2/1/08 - 3/7/08 Contractor Solicitation 6/17/08 - 7/2/08 Contractor Selected 7/2/2008 MSTU Cmte Funding Approved $240,000 on 4/9/08 County WO Processing 7/2/08 - 7/21/08 Contractor NTP Date 7/21/08 Est. Construction Completion Date 9/22/2008 Project Delayed Until 4/1/09 Schedule to be re-adjusted when ERP is approved. Proiect Notes: 3-3-08: Malcolm Pimie met with Quail Run management staff today to review draft scopes. Scope packages should be completed by the end of next week and contractor solicitations will begin after that. 3-11-08: Scope packages sent out on 3-7-08 via email to contractors for quotes. Field meetings with contractors scheduled this week. 3-18-08: Only one quote for one phase was received by the deadline of 3/19, MP contacted all three contractors. Due to an email problem, all contractors did not receive the emails. MP provided hard copies to two contractors and verified with the third that all emails were received. MP extended solicitation deadline to Wednesday, March 26th. 3-26-08: Received three quotes for each phase. 4-7-08: MP emailed recommendation of award to Bonness, Inc. for all three phases. 4-9-08: MSTU Cmte. Approved revised budget of $275,000 for project, County preparing item for BOCC approval. 4-25-08: Met with Purchasing to review projects F-43, 44, and 45. After discussion, the decision was to award F-43 to Bonness and put F-44 and F-45 together in a bid. The bid will be an informal maintenance bid using existing documentation. 5-27-08: On site meetings scheduled with prospective contractors. 6-11-08: Per direction from County staff, MP will solicit quotes from three vendors under new contract 08-5011. 6-13-08: Revamped scope for F-43 ready for solicitation. 6-17-08: Final Scope Prepared; Estimate revised utilizing unit prices from recently quoted projects. 6-18-08: Project F-43 solicited to all five vendors on contract 08-5011, quotes due July 2. 7-2-08: All quotes received, MP recommended award to Quality Enterprises in the amount of $196,047.50. 7-23-08: Notice to Proceed issued to Quality Enterprises. 7-28-08: Pre-construction meeting to review project scope and field conditions. 8-25-08: Mobilization to site. 9-02-08: Electrical relocation started 9-05-08: Sodding of fairway 9 completed 9-17-08: Cart path resurfaced 10-03-08: Sodding and cleanup cart path #9 10-05-08: QE cleans up project site and stops work until spring 2 .-'" ".", - WI"""'_~_"'~-'o ..'.-.-. _"_0_" ." ;,W. ,",,'_~'A,__',"..,^., '_0 _~"'w"_W"n_ _,~..~. .T_"'_______ 1611 l.A6 '~ FOREST LAKES MSTU PROJECT STATUS REPORT December 10,2008 (F-54) _ ACTIVE (POC: Darryl Richard, Staff Liaison; Chris Tilman, P.E. Project Management Consultant) - Replacement of Fairway No.5 Culvert - Engineers Estimate $145,235 PROJECT PHASE Start - End Date Scope Prep 5/19/08 - 5/28/08 PROJECT COMPLETED Contractor Solicitation 6/05/08 - 6/27/08 Contractor Selected 6/27/2008 MSTU Cmte Funding Approved 6/11/2008 County WO Processing 6/27/08 - 7/15/08 Contractor NTP Date 8/13/08 Est. Construction Completion Date 10/9/08 Proiect Notes: 5-12-08: Malcolm Pirnie submitted scope to County for approval. 5-19-08: Field Work by Malcolm Pirnie Staff 5-27-08: Scope fmalized by MPI 6-05-08: Project scope solicited to all contractors listed on contract 08-5011, quotes due on June 10. 6-09-08: MP extended quote due date to June 13 per contractor requests. 6-16-08: One contractor (Haskins) was inadvertently omitted from solicitation. MP sent solicitation and gave 10 working days to conform with terms of contract 08-5011. Quote due June 27 by 5 pm. 6-27-08: Contract awarded to Kyle Construction 8-13-08: Notice to Proceed and PO issued to Kyle Construction 8-22-08: Pre-construction meeting with Kyle Construction to review field conditions and project scope 9-9-08: Mobilization to site 9-11-08: Pipe installation begins; west headwall set 9-12-08: Irrigation line found and scheduled for relocation 9-15-08: Unknown drain found 9-16-08: Tree relocated 9-17-08: Second unknown drain found 9-18-08: Backfill flooded by overnight rain 9-19-08: First unknown drain relocated; stabilization placed around west headwall; grading begins 9-20-08: Backfill rolled 9-22-08: Second drain relocated 9-23-08: Haul road to wet to bring in sod 9-24-08: Sodding begins; stabilization of east headwall completed 9-25-08: Regrading of haul road begins 9-26-08: Too wet to place sod 10-3-08: Placement of sod on haul road begins 10-6-08: Sodding of haul road completed 10-9-08: Project cleanup 10-24-08: Contractor called back in to roll and spray sod 3 ,-,"-'~ - ""'-'-"-""'~'" "-.,"~.,-.,,'~.'.~;-""~~''-"'" -<l~ FOREST LAKES MSTU PROJECT STATUS REPORT 16/ 'ff December 10,2008 / lA6 "1 ...~.. (F-47) - ACTIVE (POC: Darryl Richard, Staff Liaison; Chris Tilman, P.E. Project Management Consultant) - Milling & Overlay Forest Lakes Drive and side streets from Forest Lakes Blvd. to south end (Merged with F-40) Engineers Estimate $424,362 PROJECT PHASE Start - End Date Scope Prep 2/1/08 - 5/19/08 Contractor Solicitation 6/5/08 - 6/16/08 PROJECT SUBST ANTIALL Y COMPLETE Contractor Selected 6/18/2008 (Better Roads) MSTU Cmte Funding Approved 6/11/2008 BOCC Approval Date 7/22/2008 County WO Processing 7/22/08 - 8/15/08 Contractor NTP Date 8/18/08 Est. Construction Completion Date 11/18/08 Proiect Notes: 3-3-08: Malcolm Pimie presented the drainage improvements during the last condo association meeting and is scheduling for this Wed. to discuss tech. issues. 3-3-08: Waiting on PO for Phase II proposal (Malcolm Pimie) 3-5-08: Malcolm Pimie conducted follow-up meeting with Bob Gootee and other members of the Forest Lakes Condo Assn. to review technical aspects of proposed drainage improvements. 3-10-08: PO sent to Malcolm Pimie, scheduling field investigation work to analyze drainage. 3-17-08: Malcolm Pimie emailed draft easement agreement to Bob Gootee for review. 4-7-08: MP working on draft scope for contractor solicitation. 4-8-08: Met with Bob Gootee to review draft contractor scope and draft easement agreement. 4-16-08: MP reviewed draft scope with County, preparing to solicit contractor quotes. 5-21-08: Combined with F-40 in the Project Status Report 5-29-08: Per Rhonda Cummings' email, this project will not have to be bid. 6-01-08: Scope updated 6-05-08: Project scope solicited to three contractors listed on contract 08-5045, quotes due on June 16. 6-09.08: MP extended quote due date to June 13 per contractor requests. 6-18-08: MP submitted quote results to County staff, recommended award to Better Roads. 8-14-08: Notice to Proceed and PO issued to Better Roads 8-25-08: Pre-construction meeting with Better Roads, all agreed to delay start until Sept 15 to allow F-41 project time to complete drainage work. 10-27-08: Better Roads mobilized to site to begin milling operations. 10-29-08 Leveling begins on Forest Lakes Drive. 11-11-08 Paving completed. 11-18-08 Punchlist being prepared 4 ....., ._...M...~__'--~..,___ . '" ___,._,.....,~._.~....w;....,.__"._..,-'<<''''''''___.__,...___ .ij'-- 16/ '~ lA6 FOREST LAKES MSTU PROJECT STATUS REPORT ~f I:" December 10, 2008 SPRING 2009 PROJECT (F-53) - ACTIVE (POC: Darryl Richard, Staff Liaison; Chris Tilman, P.E. Project Management Consultant) - Quail Run Lake Shoreline Restoration and Stabilization- Schedule Pending SFWMD ERP Approval PROJECT PHASE Start - End Date Scope Prep 6/2/08 - 12/30/08 Contractor Bidding 1/16/09 - 2/6/09 Contractor Selected 2/6/2009 MSTU Cmte Funding Approved 2/11/2009 BOCC Approval Date 2/17/09 County WO Processing 2/17/09 - 3/6/09 Contractor NTP Date 411/09 Est. Construction Completion Date 7/1/09 Proiect Notes: 5-12-08: Malcolm Pirnie submitted scope to County for approval. 6-11-08: Received email from SFWMD indicating that an ERP permit will be required for vertical bulkheads in ponds. MP is evaluating erosion control options. 9-9-08: MP added bulkhead locations and details to the ERP application, along with a map of each lake showing proposed bulkhead locations per SFWMD request. MP also conducted field work and developed scope documents for the project. SPRING 2009 PROJECT (F-50) - ACTIVE (POC: Darryl Richard) - PHASE II: Project 6b: March - Sept 2008; Reconstruct the southern & northern ends of the Woodshire Ditch (Merged with with F-49) Engineers Estimate Pending PROJECT PHASE Start - End Date Scope Preparation 6/15/08 - 11/20/08 Contractor Solicitation 1/16/09 - 2/6/09 Contractor Selected 2/6/2009 MSTU Cmte Funding Approved 6/11/2008 County WO Processing 2/17109 - 3/6/09 Contractor NTP Date 411109 Est. Construction Completion Date 7/1/09 Proiect Notes: 3-10-08: PO issued to Malcolm Pirnie for Phase 2 Field Services. Proposed improvement includes extending drop curbing from the existing inlet structures north to the entrance at Pine Ridge Road. 4-7-08: MP working with ATM Dept and Cmte to identify additional issues that may need to be addressed in conjunction with swale reconstruction. 5-19-08: MP field work. 5-21-08: Combined with F-49 reflected in Project Status Report 10-30-08: Additional field data obtained in the last month to address areas of concern. Final Scope of work to be completed. 5 "._,- ...._~...__., "_._..".~. III '.il "'l~ .. _,"__~_'_'_"___""~_"""-~~.'~_'""___~"_'_~~'_ ' - ............ ..",,-"_..-,,~.- 161 .~ FOREST LAKES MSTU PROJECT STATUS REPORT 1 A 6 , December 10,2008 11-17-08: Final Scope being prepared SPRING 2009 PROJECT - SCOPE WILL BE MODIFIED (F-48) - ACTIVE (POC: Darryl Richard) - PHASE I: Project 5: Forest Lakes Blvd. relief sewer to Lake 10 - PROJECT CANCELLED Proiect Notes: 3-3-08: Project suspended, will be re-evaluated after lake partitions are constructed and pond levels drop to normal levels. SPRING 2009 PROJECT (F-45) - ACTIVE (POC: Darryl Richard) - PHASE I: Project 3c: Feb - May 2008; Regrade Swale Nos. 12-17 & Nos. 1~ and install culverts. (Merged with F-44) Engineers Estimate $159,400 PROJECT PHASE Start - End Date Scope Prep 8/2/08 -12/11/08 Contractor Bidding 1/16/09 - 2/6/09 Contractor Selected 2/6/2009 MSTU Cmte Funding Approved 419/2008 County WO Processing 2/17/09 - 3/6/09 Contractor NTP Date 411/09 Est. Construction Completion Date 7/1/09 Proiect Notes: 3-3-08: Malcolm Pimie met with Quail Run management staff today to review draft scopes. Scope packages should be completed by the end of next week and contractor solicitations will begin after that. 3-11-08: Scope packages sent out on 3-7-08 via email to contractors for quotes. Field meetings with contractors scheduled this week. 3-18-08: Only one quote for one phase was received by the deadline of3/19, MP contacted all three contractors. Due to an email problem, all contractors did not receive the emails. MP provided hard copies to two contractors and verified with the third that all emails were received. MP extended solicitation deadline to Wednesday, March 26th. 3-26-08: Received three quotes for each phase. 4-7-08: MP emailed recommendation of award to Bonness, Inc. for all three phases. 4-9-08: MSTU Cmte. approved revised budget of $590,000 total for project, County preparing item for BOCC approval. 4-25-08: Met with Purchasing to review projects F-43, 44, and 45. After discussion, the decision was to award F-43 to Bonness and put F-44 and F-45 together in a bid. The bid will be an informal maintenance bid using existing documentation. 5-21-08: Combined with F-40 in the Project Status Report 6-17-08: Project will have to be bid per Purchasing Dept. 11-17-08: Revised scope being prepared based on knowledge gained from F-53 l )1 j ) ( ), J \1' ( I, !' l I ( !: / I : ) I I ~II, II :!11 6 "-..,~~ -.. ~.,,,..,_._,, ".~.ft'_~",,"_"' .. -,~.,,---_. -.. ~ '" 'II . ,R -- J ." II 1 A FOREST LAKES MSTU PROJECT STATUS REPORT j~ 6 . December 10, 2008 _.-"3 "c;) ;jJ (F-42) - ACTIVE (POC: Darryl Richard) -PHASE I: Project 2; Feb - May 2008 Overlay Quail Forest Blvd. from Main Entrance to southern end and restore drainage- Engineers Estimate $115,000 PROJECT PHASE Start - End Date Scope Prep 1/4/08 - 1/20/08 Contractor Solicitation 1/20/08 - 1/31/08 Contractor Selected 2/3/08 (Better Roads) PROJECT COMPLETED MSTU Cmte Funding Approved $115,000 on 2/13/08 County WO Processing 3/1/08 - 3/27/08 Contractor NTP Date 3/27/08 Est. Construction Completion Date 5/31/08 Proiect Notes: 3-3-08: Waiting for PO issue for Better Roads; waiting for signature from Better Roads. 3-26-08: Chris Tilman met with representatives of the condos along Quail Forest Blvd. to review the paving and drainage improvements. Very positive reaction from all parties. 4-7-08: PO issued, Better Roads scheduled to mobilize on 4/14. 4-8-08: Notice letter for Quail Forest paving work distributed to condo presidents informing them of 4/14 start date. 4-15-08: Better Roads mobilized to site to start work on the swales and drainage work. Tom Roadman (MPI) on site to coordinate activities. 4-25-08: Paving and drainage work completed, waiting 30 days for asphalt to cure prior to applying thermoplastic striping and RPMs. 6-01-08: Thermoplastic striping applied. Project completed. (F-39) - ACTIVE (POC: Darryl Richard, Staff Liaison; Chris Tilman, P.E. Project Management Consultant) - Right-of-Way for Roadways, Swales, and Drainage Structures. Work Scope is based on RLS 07-TRN.o0068 PROJECT PHASE Start - End Date Scope Prep 3/25/08 - 4/25/08 MSTU Cmte Funding Approved 4/9/2008 County WO Processing 4/25/08 - 5/15/08 Survey NTP Date 5/15/2008 Survey Complete 7/15/08 BOCC Approval Date 1/19/09 Proiect Notes: 2-13-08: Review ofRLS 07-TRN-00068 at regular Forest Lakes MSTU meeting. Malcolm Pimie has requested pricing for survey/legal descriptions necessary for this project from RW A Surveyor. 3-3-08: Malcolm Pimie met with RW A to review scope. Waiting for final scope and budget from RW A 3-11-08: Revised scope received from RW A, recommended for processing by Malcolm Pimie. 4-9-08: MSTU Cmte. approved revised RW A scope and budget for survey, County processing WOo 8-13-08: MP gave draft resolution docs and final signed and sealed survey for ROW to Kevin Hendricks for final processing and execution. 7 .~_.~>~_.~"",;,...~........"'~ - ,r','p .",_..__~,"i' -,..........""'~-'''";._,,- -,,-'''~ 161 1 FOREST LAKES MSTU PROJECT STATUS REPORT :,;j' A6 ! ".1 N December 10, 2008 >.> <-,j;, '" --, ___...__,_ --..--....1...---.-..-, .. .- ---...... ._~-_... ---.. -- --.. ----, --....--..--- ---;g.""--"-- .....-..........-...- ...... --....--- and 10; (Malcolm Pirnie Projected Budget $500,000); Q. Grady Minor - Design Consultant PROJECT DELAYED PENDING ERP PROJECT PHASE Start - End Date Design Docs Prep 3/4108 - 5/31/08 SFWMD ERP App Submitted 5/19/08 SFWMD ERP Received 9/30/08 Bid Preparation 9/30/08 - 10/15/08 Advertise for Bid 10/15/08 -11/5/08 Contractor Selected 11/5/2008 MSTU Cmte Funding Approved 11/12/2008 BOCC Approval Date 11/25/2008 Contract Processing 11/25/08 - 1/30109 Contractor NTP Date 2/2/08 Est. Construction Completion Date 8/4109 Proiect Notes: 12-10-07: Q. Grady Minor submitted proposal 1-8-08: Committee approved proposal 2-4-08: Staff requested consultant to resubmit proposal- lump sum 2-6-08: Work Order in process of signatures - pending consultant to sign 2-8-08: Signed by Consultant and Budget Analyst has for signature process. 3-3-08: PO issued to Q. Grady waiting for SFWMD confIrmation of permitting prior to NTP. 3-4-08: ConfIrmation to proceed with issue ofNTP from Malcolm Pimie. 4-7-08: MP and QGM scheduling kickoff meeting to review project. 4-9-08: MP, County Staff, Quail Run Staff, and Cmte Chair met to review partition project and discuss options (i.e. concrete, vinyl sheetpile, steel, etc.). Q. Grady to coordinate meeting with vinyl sheetpile rep to further evaluate materials and installation cost relative to concrete. 6-27-08: MP requested QGM to hold design work until meeting with SFWMD on July 7. 7-7-08: Met with SFWMD to review ERP permit 7-21-08: MP directed QGM to proceed with steel sheetpile design for partitions. SFWMD requested signed and sealed design drawings for the partitions to be included with the ERP response. 11-11-08: ERP still under review. , > ' I I I : J '~ } I 1 ( I II I ) I : I J 'I I . \/1' .' \ 1/ I'J ,( 1\' I I ( ):,' I I ' ( " l I I I, I J I) I " I, 8 ."~'.,~-,-- ------ "'_~"'''''''',.,,,,,,~,,,,,,,,,, ~,.~w -- 16/' t~6 , FOREST LAKES MSTU PROJECT STATUS REPORT December 10, 2008 (F-39) _ ACTIVE (POC: Darryl Richard, Staff Liaison; Chris Tilman, P.E. Project Management Consultant) - Right-of-Way for Roadways, Swales, and Drainage Structures. Work Scope is based on RLS 07-TRN-00068 PROJECT PHASE Start - End Date Scope Prep 3/25/08 - 4/25/08 MSTU Cmte Funding Approved 4/9/2008 County WO Processing 4/25/08 - 5/15/08 Survey NTP Date 5/15/2008 , Survey Complete 7/15/08 BOCC Approval Date 1/19/09 Proiect Notes: 2-13-08: Review ofRLS 07-TRN-00068 at regular Forest Lakes MSTU meeting. Malcolm Pimie has requested pricing for survey/legal descriptions necessary for this project from RW A Surveyor. 3-3-08: Malcolm Pimie met with RW A to review scope. Waiting for final scope and budget from RW A 3-11-08: Revised scope received from RW A, recommended for processing by Malcolm Pimie. 4-9-08: MSTU Cmte. approved revised RW A scope and budget for survey, County processing WOo 8-13-08: MP gave draft resolution docs and final signed and sealed survey for ROW to Kevin Hendricks for final processing and execution. I , I I' , ; \! " I: \/\" :' \ \ : If;:) I I I \ , ~ , , I I {I I (F-52) _ ACTIVE (POC: Darryl Richard, Staff Liaison; Chris Tilman, P.E. Project Management Consultant) - Mira Vista Condo Easement - WAITING FOR REAL ESTATE PROCESSING PROJECT PHASE Start - End Date Scope Prep 3/25/08 - 4/25/08 MSTU Cmte Funding Approved 4/9/2008 County WO Processing 4/25/08 - 5/14/08 Survey NTP Date 5/15/2008 Survey Complete 7/15/08 County Real Estate Processing 7/16/08 -12/16/08 BOCC Approval Date 1/19/09 Proiect Notes: 3-12-08: Malcolm Pimie met with Charles Stemple and others from the Mira Vista Condo Assn to discuss the MSTU project (F-47) and easements needed. Specific easements include the lake adjacent to Mira Vista and a 10' wide easement on the west side bordering Quail Run. 3-26-08: MP met with Charles Stemple and others from the Mira Vista Condo Assn to review the draft easement agreement, some minor revisions were requested. 9 -,--~,'-'''- ",,,,,",,,_..,,,,,,.,~<;-",. '''-'''.---''" ,-,- .__'^..~.."W~._""""___._,..........._~_.~_."__~,'_"_,_____-_ FOREST LAKES MSTU PROJECT STATUS REPORT "6 I 11~6 December 10, 2008 <>ct, ,<~ 4-16-08: MP met with Charles Stemple to review the revised draft easement agreement, and he agreed to the revised language. MP will forward the easement documents to Kevin Hendricks for processing as soon as the survey is completed. 8-13-08: MP gave draft easement docs and final signed and sealed survey for Mira Vista to Kevin Hendricks for [mal processing and execution. (F-51) - ACTIVE (POC: Darryl Richard, Staff Liaison; Chris Tilman, P.E. Project Management Consultant) - Forest Lakes Condo Easement PROJECT PHASE Start - End Date Scope Prep 3/25/08 - 4/25/08 MSTU Cmte Funding Approved 4/9/2008 County WO Processing 4/25/08 - 5/14/08 Survey NTP Date 5/15/2008 Survey Complete 7/15/08 County Real Estate Processing 7/16/08 - 12/16108 BOCC Approva I Date 1/19/09 Proiect Notes: 2-21-08: MP attended the Forest Lakes Condo Assn meeting to review the MSTU project and the easements needed. 3-5-08: MP met with Bob Gootee and others to review the MSTU project scope and walk the site to discuss specific drainage and pavement work. 3-17-08: Malcolm Pimie emailed draft easement agreement to Bob Gootee for review. 4-8-08: Met with Bob Gootee to review draft contractor scope and draft easement agreement. 4-16-08: Met with Bob Gootee to review final draft easement document. Bob agreed to the revised language and MP will forward the easement documents to Kevin Hendricks for processing as soon as the survey is completed. 8-13 -08: MP gave draft easement docs and final signed and sealed survey for Forest Lakes Condos to Kevin Hendricks for final processing and execution. 10 -'~~"'-""~""'~'.'--" '''-''''-"......"'~"'~---..,.-'''''''~-~_..,,.,''''~'''...._.".,-'" 16/ ::1 , - .1 ,.' II . 1" f , r1 '~ .-'''' ;J ~- ,i FOREST LAKES MSTU PROJECT F- 50 WOODSHIRE LANE AND AREA DRAINAGE IMPROVEMENTS SCOPE OF WORK PART 1 - GENERAL 1.1 DESCRIPTION A. Scope: 1. This scope of wor~ is provided by the Collier County Alternative Transportation Department herein referenced as the OWNER. The engineer of record for this project is Malcolm Pirnie Inc. (ENGINEER). For the purposes of this contract proposal the CONTRACTOR shall provide all labor, materials, equipment and incidentals as shown, specified and required to perform the culvert replacement: excavating, backfilling, compaction, disposing of earth materials, restoration, grading, headwall construction and other activities required to complete the Work in every respect. 2. CONTRACTOR shall provide temporary restroom facilities {i.e. Porta let} for use by CONTRACTOR's employees during the term of the project, at no additional cost to the OWNER. Prior to delivery, CONTRACTOR shall obtain written approval from the ENGINEER or his representative for the location of each facility. 3. CONTRACTOR shall use on-site materials wherever possible for fill. 4. CONTRACTOR shall provide, install and maintain all temporary means needed to prevent discharge of sediment to water courses from dewatering systems, rainfall run-off or erosion. 5. No classification of excavated materials will be made. Excavation includes all materials regardless of type, character, composition, moisture, or condition thereof. 6. The Work includes, but is not limited to, the following: a. 15" Pipe Installation b. Grading c. Sodding d. Disposal of Materials e. Curb construction f. Irrigation pipe relocation g. Maintenance of traffic Forest Lakes MSTU Project F-SO 1 June, 2008 "--'~'--""~ .,.--.-.-..,.... .....-.--.-........-'.. - ..~-,-_.- - 16 JJ 1:~6 ~ 7. CONTRACTOR shall provide a list of equipment for ENGINEER'S or his representative approval that will be used to complete the Work. ~, 1.2 JOB CONDITIONS A. Existing Structures: CONTRACTOR shall explore ahead of the required excavation to determine the exact location of all structures. They shall be supported and protected from injury by CONTRACTOR. If they are broken or injured, they shall be restored immediately by CONTRACTOR at no additional cost to OWNER. B. Existing Utilities: Locate existing underground utilities in the areas of Work. If utilities are to remain in place, provide adequate means of protection during earthwork operations. 1. Should uncharted or incorrectly charted piping or other utilities be encountered ~ng excavation, consult ENGINEER or his representative immediately for directions as to procedure~ ooperate with OWNER and utility companies in keeping respective services and facilities in operation. CONTRACTOR shall repair damaged utilities to satisfaction of utility owner. 2. Do not interrupt existing utilities serving facilities occupied and used by OWNER or others, except when permitted in writing by ENGINEER or his representative and then only after acceptable temporary utility services have been provided. C. Protection of Persons and Property: Barricade open excavations occurring as part of this Work and post with warning lights. Operate warning lights during hours from dusk to dawn each day and as otherwise required. Protect structures, utilities, sidewalks, pavements, and other facilities from damage caused by settlement, lateral movement, undermining, washout and other hazards created by earthwork operations. D. Dust Control: Conduct all operations and maintain the area of activity, including watering of operations, sweeping and sprinkling of pathways and roadways, to minimize creation and dispersion of dust. E. The use of explosives will not be permitted. F. Under no circumstance is CONTRACTOR permitted to go outside of easement with equipment. CONTRACTOR shall be responsible for any damage done outside of easement. CONTRACTOR shall be responsible to repair damaged area to previous conditions. G. When equipment is not in use, it shall be stored only in designated storage areas, approved in writing by ENGINEER or his representative H. CONTRACTOR shall coordinate his schedule with the ENGINEER. Forest Lakes MSTU Project F-SO 2 June, 2008 -..----"..,.".-. "',~.~,_.- t;1ll1'r R r~_,_".......,_,~..._",.__N'~ -'~";' - 161 1"A6 ", 1.4 QUALITY ASSURANCE A. Standard Specifications and Details: 1. CONTRACTOR shall conform to all applicable requirements of the current edition of the Florida Department of Transportation Standard Specifications for Road and Bridge Construction (FOOT Specifications) and Collier County Construction Specifications. PART 2 - EXECUTION 2.1 SITE PREPARATION A. CONTRACTOR will provide his own offset and centerline staking as necessary. CONTRACTOR will be provided with starting elevations and/or reference slope points. B. All work will be as field directed by ENGINEER or his representative. C. CONTRACTOR shall re-grade and place sod in the swale and embankments. The CONTRACTOR shall grade the designated areas to match the existing trench cross section to minimize the Work area and in all cases shall only disturb the soil in areas where excavation or fill activity will occur. All waste materials shall be removed from the Site and disposed of by CONTRACTOR, at no additional cost to OWNER. Burning shall not be permitted. 2.2 UNAUTHORIZED EXCAVATION A. Any excavation outside the designated work areas as directed by ENGINEER or his field representative will be replaced by the CONTRACTOR at his expense. Unauthorized excavation shall be filled and compacted by CONTRACTOR at his expense with materials approved by the ENGINEER or his representative. 2.3 GRADING A. General: Areas to be graded are existing swales that require increased depth or require re-grading due to silting. B. Specific areas to be re-graded and/or restored shall be field directed by the ENGINEER or his representative. C. Disposal of excess materials are included in the pay item for this task and should be included in the CONTRACTOR'S unit price. 2.4 SODDING A. CONTRACTOR shall install sod in all disturbed areas as soon as possible after construction or grading activities. Sod shall be clean, weed-free matching the type of grass in the immediate area of the work. New sod shall be placed tightly together and rolled. The CONTRACTOR will be responsible for watering the sod until the sod is properly rooted or until the work is deemed to be substantially complete by the ENGINEER. Forest Lakes MSTU Project F-SO 3 June, 2008 O_'.,.~..'__ ~_. ",~.,-,..,..~.,--~.,.. ~ . ---.--"-,,,.,--"-- ---,"~-"""-"- -r 1 " i 1 A6 1 - \ ,(:... ? l_~, \'.el :f 2.5 DISPOSAL OF EXCESS EXCAVATED MATERIALS A. Material removed from the excavation which does not conform to the requirements for fill or backfill shall be hauled away from the Site by CONTRACTOR and disposed of in compliance with applicable laws, ordinances, codes, rules or regulations at no additional cost to the OWNER. (See 2.3.C) B. All turfed areas, landscaping, pavement, gutters, curbs, sidewalks roadways, or other areas disturbed or damaged by CONTRACTOR'S operations, shall be restored by CONTRACTOR at his expense to the same condition as they were previous to the commencement of the Work and in accordance with applicable local and state highway specifications. 2.6 CONCRETE CURBING A. FDOT (Miami type) drop curbing, high back curbing, and valley curbing will be installed at location as directed by the Engineer or his field representative. B. The preparation, materials, and methods of curb construction shall be in accordance with the latest FDOT Standard Specifications for Road and Bridge Construction. C. Curb installation shall include saw cutting the existing pavement edge, soil removal jdisposal, forming, pouring, and restoration of areas adjacent to the curb construction including re-sodding. 2.7 PVC DRAINAGE PIPE A. PVC Drainage pipe shall be schedule 40 pipe approved for storm drainage applications or A2000 conforming to ASTM F949 and FDOT specifications. B. All PVC drainage pipe will be installed at non-roadway locations designated by the Engineer or his field representative. Pipe shall be backfilled and compacted in 6" lifts or as directed by the Engineer or his field representative. C. PVC pipe installation cost shall include all work, excavating, backfilling, soil and sod restoration, and any concrete collar that may be required. 2.8 MAINTENANCE OF TRAFFIC A. CONTRACTOR will maintain the reasonable flow of traffic at all times during the WORK. B. Barricades, traffic cones and flagmen will be utilized where required to assure safe passage by motorist and pedestrians. Forest Lakes MSTU Project F-SO 4 June, 2008 .-. 11'1I""",",_'_"""-'~"''''-~-''"'' """"-" 161 '~ - 1A6 QUOTATION FORMAT FOREST LAKES MSTU PROJECT F- 50 WOODSHIRE LANE AND AREA DRAINAGE IMPROVEMENTS 1',[ Unit loldl Item Dc'scnptlon QUdnllty lJnlt PII( (' j> II [e Mobilization 1 LS Grading 4600 SY Soddi ng 5200 SY Drop Curb (Miami) Installation 800 LF High Back Curb Installation 300 LF Valley Curb Installation 700 LF 15" A2000 Pipe Installation 100 LF Irrigation pipe relocation 50 LF Maintenance of Traffic 1 LS GRAND TOTAL INSTRUCTIONS TO QUOTERS: 1.) Please submit unit price quotes using the above format on your company's letterhead with no additional contract language. 2.) A site visit with the project engineer or his representative is REQUIRED before quoting on this project. Quotes received without a site visit will be considered a "NO QUOTE". Please call (239) 332-1300 to schedule a site visit. Forest Lakes MSTU Project F-SO 5 June, 2008 ..,..,~..,.~.~- m~"~M ~~---~,.. --- 1611 46 N ... ..; ~ N C M ::I . 00 0' CO~;;:-N ;:0 ti. ~CC! "!~'<I:~'<I:q~or-:~~ 8 .......oLtl ......O'\NotOOC7J..... lij m~oo~motoaiotoO'\ c"':. CC!.o"l.a;ot,~OO.Ltl~..... q ON mrti'.....<J1.LIl.....m<J1.otZ!;.ot ~~ ~'\I').~ -~~-V"). ~ ill- -0 <( Qj llII C III .c U QI N.. .~g ~~~~~:timot~N8~ Q"cci ociQ'\N..-tLf'i"ltC"'!Cf1oo~r-..: .~~ ~S$~v:.~~~~~~ ::l <J1. <J1. <J1. <J1. <J1. ~~ ~~~~~~1n1n~1niJ ::l ...... # ..... ~ VI .- QJ 'l: :::l III C" 6 ot QJ _..... O">OON.....LtlNO">OmOO:;i 0::: ~3 r;--NI 'm.~..-tIU")N .... 0 QJ .- -0 .~ .... -0 o ~ QJ tlO l:: >- fa .~ ..r::. 'l: U III 68 @@NotS<N8~moo t;m.......... .....~ ~<.o Ltl ~ C o U ~ lij ..c: ~ E .&~~~~.~ < ~ ~ ~~~~~~ ~ ~ ~~~ ~ en \.0 't""t 00 0 'C bO c: .-l g 'i: o s< .....- ot' <D en ~ .= 0 ci. u.. 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Cl'\ -u..UIIlUU Ql....O,gcri'<l: ~ B ~ .~ 1l 1l == 8 8 8 ~ 0 8 8 8 8 8 8 8 ~ S 5:' ~ ~ ~ IDIWOO '" .Q) .- .1: tj .~ E O,-t N N"J q- Lf') ..0 If) cv 0: ~ N :::::l0'.91l-o-> mot Ltl .....000">......................... o:::lQl....-- ~6:0~~~ ~ ~C):J:~:g~ ~,.._.,e<;_,~,._,___,~,,"-_____.......""_.~._.c~.,,_....__..,~..'"""..__.__ i "lI'V 1 1 - ,_~____, ",,- '.N,,_,__,,_,,_~,,_'m"'" _...-'~.~"_.",'~~,,~ 16 I 1fA6 f<l Tabulation of Quote Company Information: Company Name: Aquagenix Representative Providing Quote: George Bowling Contact Phone Number: 239-561-1420 Contact Email: gbow 1 i ng@dbiservices. corn Name of Representative Providing Quote: Geo rye Bow 1 i ng Date:.J..2L.Q 1 /2008 Task Oescription Qty, Unit Unit Cost TOlal Task 1 Area # I: Spraying - Woodshire Ditch 18 EA $200 $3,600.00 Task 2 Area # I: Debris Remo\'al- Woodshire Ditch 12 EA $12- $300.00 Task 3 Area #2: Inspection - Pump System Inlet & Debris Removal As necessary 12 EA $~ $600.00 Task 4 Area #3: Drain Inlet Inspection & Debris Removal As necessary 12 EA $21- $900.00 Total Quote $5,400.00 Statement of Understandlnl!:. Ouote reQuest dated: Owner (or Owner's Representative) named below understands the quote request sent on 10-17-08 In relation to Forest Lakes MSTU and will abide by any requirements as stated in the Request for quote for thO project. Th' statement ust be signed prior to the acceptance of a quote based on this request. Signed: Name Printed with Title: George Bowl ing/Sales Manager on November 10 2008 Responder is to mail. fax. or email auote to: Darryl Richard, Project Manager, Collier County, Department of Alternative Transportation Modes 2885 Horseshoe Orin South, Naples, Florida 34104 Telephone: (239) 252-5775 Fax: 239-252-6219 Cell: 239-253-9083 darrvlrichard{tl'collierl!ov.net Non-Respondents are requested submit attached 'Non-Responders' Form. -~_._- -- "",,.'~'" ---.._-,_.-..- -.. ,."~.,,.-..,~..--" --",_.- , - T T "",,,-~,''''.~._." ~_'.__W,_.. t~~~~~~~~~~~~~~~~~;~~~~~~~~~~~.~~- ;D;D!~~i~C~~~o~~~-m~o-mm iZ()O~~;D-~() 1 i~~~~~~~~~~~~i!~~~~~~I~ t~~~lli~~~ 6 I ~mm~ m~~Om2~ mG'lZ-;DO~ m m ~~mm~~X ~ <ffi om~~ <w o~ (IJ~<<~~~~O~ ;DQZ ~ "~i' ~~~~ ~;a~> ~;D..O;D;D~ ~Qg t n~~OO c mOO --Oz c> Z 'O~;D;D ~zm O. ~> Z-<-G'l S!!~~m ~O;DO 0 003: m-S:: ~ o~ Z ~mi ~~G'l~ oo~~~ ~ OG'l~~~;D~~ Z 8~ 8 ~Zm ~ ~~~ ~ ~~x~~rn~~ Q ~ ~ 0 ~ ~ zmO~ ~m m ~ Q~~ ~ _W_~~M~~m~~~~~~~~0~~~~ - - ~w"~ --" _ ~-._... t3m)ll> ~~~ N~.2m~ _ ~ N~ ~cl ='" _'""4 ~ .?' _aJ ~ W JI'A ~ _,fa. 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() ~ 0 ~ .. ~ .... II. ? ~g ~~~~~~(I)~g~ ~Z N-~ 16 I~ g!~!!l. gill 8 ~ ~ ~ -~~ ~ (I) ~ ~ ~ g. c: ~~~~~~~~~~~~~ ~ ~~ ~wwm~w~~~w~wwQ~wgw~~ ~wwoooo~~oo~~ooooooO()~mooooO "'m~~~...~oo(l'l(l'l~~ (I'IO~(I'Ia ~~~~m~_ ~m~~~ ~-~~ w~m~~~m ON~WO rn wm ~~~ g~~~~~~W~~~~~l~~g~g~ _Ill ~1~~~~-~onOOO<l>~:::l~o.~:::l ~~~ .5000000o.~~<~<<<B~~~~~~ 0 ~ : ~~5~!ii(l)~~~~~Qooi~l~ i :::lilll ~:::l_ '----~ <1>0 O~:::l mo_ '<'<~~~oo ~~~C~ < <~ roCD III WI;;;;; II 13~ . ~<<<<< 'f6 III 3 -g ~~~ ;D;D;D08 ~~~s::~~ Q ~~ ~~~ ~~~tr'!: 1'1J1'1J1'0 \> 01'0 ~w I I I"'" """""""n"'" ".."."g o~~~~~o~~~~~~ ~ ~~_ (11-1-1-41--10"111111 I 'Iii! ""~,T~~~~,,,~ 01 "'~ ~~~~~~~~~~~~~ ~ ~~~ ~~.E~m~~~~~~~ rn W~~ ~6b666~6~~~~~ ~ ~60 ~~~~~ ~66666 6 6~. --o~- ~~.~M~ _ ~~ --<0 0 {/l .H (" (H {11 [" ij, III .1l (n ' ('-' ,.~ w 0 l'- <:.0 .'0 U W r. (1) 1',.1 0') ,::n Q"l CD t'0.f.:....c~ I C1CT)C.O(Jl .t:.. rv cocco) O.........C)C' w C) r,> 01 (0 r,..J C) Co CIl C) 00 (~;-.. r.O 1..1' Cl Cl C (.....,)- i'. C'--' C Co (1- M"M~M~~~~~~~MM~M~~~~. I 91 ~ w ~I\.l ~ 0 ~ C5 "->(7) t\JCJ1t>>tnO ,-"-,,{h b ~~Nb~~~~6~~- i ~ 1 ,~~~~~~~~ ~~~~, 1-: t g8mggggg gg~~ ~ - 16/1A6 FOREST LAKES MSTU PROJECT F- 45 DRAINAGE SWALE REPAIR AND RESTORATION SWALE NOS. 1- 6 AND SWALE NOS. 12 -17 1 SCOPE OF WORK PART 1 - GENERAL 1.1 DESCRIPTION A. Scope: 1. CONTRACTOR shall provide all labor, materials, equipment and incidentals as shown, specified and required to perform all culvert installations, excavating, backfilling, disposing of earth materials and restoration for the purpose of repairing swales, grading, and other activities required to complete the Work in every respect. 2. CONTRACTOR shall provide temporary restroom facilities (i.e. Port-o-Iet) for use by CONTRACTOR's employees during the term of the project, at no additional cost to the OWNER. Prior to delivery, CONTRACTOR shall obtain written approval from the ENGINEER or his representative for the location of each facility. 3. CONTRACTOR shall use on-site materials wherever possible for fill areas. 4. CONTRACTOR shall provide, install and maintain all temporary means needed to prevent discharge of sediment to water courses from dewatering systems, rainfall run-off or erosion. 5. No classification of excavated materials will be made. Excavation includes all materials regardless of type, character, composition, moisture, or condition thereof. 6. The Work includes, but is not limited to, the following: a. Excavation and backfill b. Grading c. Sodding d. Culvert installations e. Pipe Plugging f. Disposal of Materials g. Swale restoration h. Modification of existing drainage structure Forest lakes MSTU Project F-45 1 Nov, 2008 .".~ -"~,,- ~,- ___M',~". ~ '_"'_M~"_'" _~'_~'_""'__M"__._,__,""_""""""_"_'_';"'_,,_ - 16/, 1 1 A~ 1.2 JOB CONDITIONS A. Existing Structures: CONTRACTOR shall review all available drawings for location of surface and underground structures adjacent to the Work. The CONTRACTOR is responsible for the protection of these structures. The CONTRACTOR shall explore ahead of the required excavation to determine the exact location of all structures. They shall be supported and protected from injury by CONTRACTOR. If they are broken or injured, they shall be restored immediately by CONTRACTOR at no additional cost to OWNER. B. Existing Utilities: Locate existing underground utilities in the areas of Work. If utilities are to remain in place, provide adequate means of protection during earthwork operations. 1. Should uncharted or incorrectly charted piping or other utilities be encountered during excavation, consult ENGINEER or his representative immediately for directions as to procedure. Cooperate with OWNER and utility companies in keeping respective services and facilities in operation. Repair damaged utilities to satisfaction of utility owner. 2. Do not interrupt existing utilities serving facilities occupied and used by OWNER or others, except when permitted in writing by ENGINEER or his representative and then only after acceptable temporary utility services have been provided. C. Protection of Persons and Property: Barricade open excavations occurring as part of this Work and post with warning lights. Operate warning lights during hours from dusk to dawn each day and as otherwise required. 1. Protect structures, utilities, sidewalks, pavements, and other facilities from damage caused by settlement, lateral movement, undermining, washout and other hazards created by earthwork operations. 2. The owner shall not be responsible for damage to personnel or equipment including; flying golf balls, or other golf course hazards. The County and Quail Run are additional insured. D. Dust Control: Conduct all operations and maintain the area of activity, including watering of operations, sweeping and sprinkling of roadways, to minimize creation and dispersion of dust. E. The use of explosives will not be permitted. F. At no point in time is any equipment or personnel permitted to cross golf course without approval of the golf course manager. Under no circumstance is CONTRACTOR permitted to work outside of easement with equipment. CONTRACTOR shall be responsible for any damage done outside of easement. CONTRACTOR shall be responsible to repair damaged area to previous conditions. Forest Lakes MSTU Project F-45 2 Nov, 2008 "-'~~g-- --"""~"_"~~;'~~"-'~"~ l . Illllll'___",_'''''''__''"'_;''__~~_~'''____ '~" ,__".0,",'___" - 16/ /~, (;; ti: h ~' \,.;, G. At no point in time shall play on the golf course be interrupted by CONTRACTOR. No more than one side of the golf course shall be improved upon at one time so not to impede upon use of golf course. H. When equipment is not in use, it shall be stored only in designated storage areas, approved by the golf course manager. I I. All turfed areas, fairways, landscaping, cart paths, pavement, gutters, curbs, sidewalks, roadways, or other areas disturbed or damaged by CONTRACTOR'S operations outside the specified work area shall be restored by CONTRACTOR at his own expense to the same condition as they were previous to the commencement of the Work and in accordance with applicable local and state highway specifications. PART 2 - EXECUTION 2.1 SITE PREPARATION A. OWNER shall provide bench marks for the CONTRACTOR's use. The CONTRACTOR shall grade the swale on a consistent gradient from high point to low point as noted on the maintenance plan sheet drawings. Deviations beyond 0.1 feet shall be re-graded by the CONTRACTOR at no additional cost to the OWNER. B. CONTRACTOR shall clear all areas to be occupied by permanent construction or embankments of all trees, brush, roots, stumps, logs, wood and other materials and debris. Clean and strip vegetation, sod, topsoil and organic matter from subgrades for fills and embankments. Wherever possible, CONTRACTOR shall minimize the Work area and only disturb the soil in areas where excavation or fill activity will occur. CONTRACTOR shall minimize the removal of trees. Consult ENGINEER or his field representative prior to removal and relocating of trees. Trees should be relocated the same day as extraction. Waste materials resulting from grading activities shall be removed from the Site and disposed of by CONTRACTOR, at no additional cost to OWNER and should be included in the CONTRACTOR's unit price. Burning shall not be permitted. 2.2 UNAUTHORIZED EXCAVATION A. All excavation outside the lines and grades shown or as directed by ENGINEER or his representative, together with the removal and disposal of the associated material shall be at CONTRACTOR'S expense. Unauthorized excavation shall be filled and compacted by CONTRACTOR at his expense with materials approved by the ENGINEER or his representative. Forest Lakes MSTU Project F-45 3 Nov, 2008 ".__..,,~ .>....~....._.._,-...__.~__.. . II ""'.-,.."......__.,,__.,... ... .c' '" ~! . .~- . ""'- - 16/ lA6 2.3 GRADING A. General: Areas to be graded are existing swales that require increased depth or fill based on the maintenance plan sheets. The objective is to grade so that all swale inverts shall be a continuous slope from inlet to outlet elevations. Specific areas to be re-graded and restored shall be field directed by the ENGINEER or his field representative. B. Swale cross sections will be field directed by ENGINEER or his field representative. Swales will be graded to match the existing cross sectional profile with a side slope of 5H to 1 V or as directed by Engineer or his field representative. C. Turfed Areas or Areas Covered with Gravel, Stone, Wood Chips, or Other Special Cover: Finish areas to receive topsoil or special cover to within not more than l-inch above or below the required subgrade elevations. 2.4 SODDING A. CONTRACTOR shall install ground cover in all disturbed areas as soon as possible after swale grading and compaction to restore golf course aesthetics and minimize soil erosion as field directed by ENGINEER or his representative. Sod shall be clean, weed-free 419 Bermuda grass and shall be installed in accordance with the supplier's recommendations and to the satisfaction of the golf course manager. CONTRACTOR will top-dress, spray the sod for weeds and roll upon installation. Watering should be coordinated with the golf course manager so as to insure proper rooting. The CONTRACTOR will be responsible for replacing any sod that dies or is damaged by the work. 2.5 DISPOSAL OF EXCESS EXCAVATED MATERIALS A. Material removed from the excavations which do not conform to the requirements for fill or backfill shall be hauled away from the Site by CONTRACTOR and disposed of in compliance with applicable laws, ordinances, codes, rules or regulations at no additional cost to the OWNER. 2.6 CULVERTS A. Contractor shall provide all labor and materials necessary to construct each culvert crossing. B. CONTRACTOR shall construct culverts along Swale #4 (one) - double culvert crossing, approximate Station 163+95, per Drawings and along Swale #14 (double) culvert crossings, approximate Station 309+55 per the drawings Forest Lakes MSTU Project F-45 4 Nov, 2008 -" "._"...._.~,-^ -~,._,.,~ "~."-~._,--- --..-"..- ...'-,.-.......".- ....... - 16/ i'i "'/ .,1' . .'" ') " 0 (, C. All culvert pipes shall be standard 19"x30" class III ERCP. D. CONTRACTOR shall provide flared ends for all culvert crossings per the drawings as per the FDOT Standard Index #250 - "Straight Concrete Endwalls Single or Multiple Pipe". The finished height of the headwall with flared ends shall be a minimum of 6" above the finished elevation of the restored cart path. The CONTRACTOR will paint the inside walls of the headwall over the cart path with latex paint as approved by the ENGINEER or his field representative. E. Culvert installations shall include all components necessary to construct each crossing, including but not limited to: 19"x30" class III ERCP pipe (per manufacturer's installation requirements), concrete, reinforcing steel, compacting, subgrade, graded aggregate and asphalt. Unit price for pipe installation should include all the items above including the cart path restoration and the removal and disposal of the existing culvert pipe. F. CONTRACTOR to saw-cut existing asphalt cart path and pave to match existing grade at cuts for each culvert crossing. G. Culvert installation shall be field directed by ENGINEER or his representative. 2.7 SLOPE STABILIZATION A. Slope stabilization along the sides and in front of the headwalls shall consist of rip-rap material as approved by the ENGINEER. 2.8 CART PATH RESTORATION A. Cart paths that are damaged as a result of this work shall be repaired/replaced to the existing cart path specifications. Normal cart path widths are 8 feet. Cart paths over culverts will be per the supplied detail. 2.9 IRRIGATION PIPING ADJUSTMENTS A. Contractor shall provide all labor and materials necessary to cut, plug, and relocate existing irrigation piping within the golf course that may be encountered during the project. All this work will be as directed by the Engineer or his field representative. + + END OF SECTION + + Forest Lakes MSTU Project F-45 5 Nov, 2008 ..",..... ~- ...-- ,- .' .~.."'~. - ~-,_.~'- ~""'._'''~_''",",-. '""" P" iii "" r ~- '.l11l"'" _'",_ . -----~~~., - 16J(lA6 *1 QUOTATION FORMAT FOREST LAKES MSTU PROJECT F- 45 - DRAINAGE SWALE REPAIR AND RESTORATION I ',I lII11 t loL11 Item Description Olldntlty UI11I I'IIU' Pill(' Mobilization 1 LS Slope Stabilization 4 LS 19" x 39" Ellipitical RCP Install W/Bedding 100 LF Fill Material 50 CUYD Headwall Excavation & Construction 5 EA Grad i ng 8000 SY Sodding 8500 SY Density Testing 8 EA Irrigation Pipe Adjustments 60 LF Misc. Cart Path Restoration 100 LF Tree Relocation 2 EA Pipe Plug 1 EA GRAND TOTAL $ INSTRUCTIONS TO QUOTERS: 1.) Please submit unit price quotes using the above format on your company's letterhead with no additional contract language. 2.)A site visit with the project engineer or his field representative is REQUIRED before quoting on this project. Quotes received without a site visit will be considered a "NO QUOTE". Please call (239) 332-1300 to schedule a site visit. Forest Lakes MSTU Project F-45 6 Nov, 2008 "',.._"_..',.....'--"..<'..._" .,---_...~ ,"--.....",."''' --_..,--- 16/ v tI FOREST 1 1~()\n\\AY\Nn IH~i\IN\(F VI.S:LI , " I f tJi\ K I~~S 1 ADVISORY COMMITTEE I 2885 HORSESHOE DRIVE SOUTH NAPLES, FL 34104 March 11, 2009 Minutes I. Call to order Meeting was called to order at 10:08 a.m. by Robert Jones. A quorum was established. II. Attendance Members: Harold Bergdoll, William Seabury, George Fogg, Robert Jones, Virginia Donovan County: Tessie Sillery - Operations Coordinator, Darryl Richard - Project Manager, Caroline Soto - Budget Analyst, Michelle Arnold - Director ATM, Mark Isackson - Budget Analyst Other: Chris Tilman - Malcolm Pirnie, Darlene Lafferty - Mancan, John Dinda - Sgt. Collier County Sheriff Office III. Approval of Agenda Add: V. C. FY10 Budget George Fogg moved to approve the agenda as amended. Second by Harold Bergdoll. Motion carried unanimously 5-0. IV. Approval of Minutes - February 11, 2009 Change: V. B. Project Manger Report should read "Darryl Richard" distributed and reviewed the Forest Lakes Master Project List. V. B., paragraph 4, should read "During discussions with SFWMD" and Chris Tilman it was agreed that it was only necessary to separate the reused water from the "Storm Water" System. V. B., paragraph 6, should read Harold Bergdoll also requested "protective" screening "over the yard drain. " George Fogg moved to approve the minutes as amended. Second by Harold Bergdoll. Motion carried unanimously 5-0 Sheriff Patrol Reauest - Discussions developed on speeding issues within the Forest Lakes Community (Woodshire and Forest Lakes Blvd.) John Dinda perceived that installation of speed bumps was not the solution to speeding. 1 " ,-,,-~,,~'-~. ~~-_."""'-"''''--~-"''"~''---''''-''~'''''''- 16/ ~ ; Discussions continued and the posted Speed Limit of 20-25 MPH in the Community was questioned. John Dinda responded that enforcement of 20 MPH is not legal due to all Florida minimum Residential speed limits are 30 MPH. It was noted that a separate resolution was required to reduce the speed limit to 25 MPH. It was concluded that the following stages would take place by the Sheriffs department - . Post 2-3 stealth stat radar Units to clock vehicles and determine- a. If there was a speeding issue b. The time that speeding was taking place . Post a radar trailer to display the rate of speed to the oncoming vehicle The recommendation was made for Staff to confirm with Traffic Operations what the legal Speed limits were for proper posting. . The Statistics would be submitted at the April 8, 2009 meeting. . Patrol of the Community . Issuance of Speeding violations It was agreed to remove all unwarranted signage in the Community. v. Transportation Services A. Budget - Caroline Soto distributed and reviewed the Budget Report. (See attached) .} Ad Valorem Tax $45,085.81 (Uncollected) .} Available Operating Expense $250,661.52 .} Received Investment Interest $100,505.03 It was stated that the Investment Interest was Budgeted $30,000.00 and included Bond Proceeds. B. Project Manager Report - Darryl Richard I Chris Tilman - Malcolm Pirnie - The Forest Lakes Master Project List was distributed. (See attached) Chris Tilman reviewed the following - ~ (F-43) - Delayed due to high water elevations. Operations would resume April 1, 2009. Quality Enterprises agreed - I. To extend original Contract Unit Pricing II. Undertake the Cart Crossing -Change Order $3,000.00 plus remobilization charge (original Change Order $25,000.00) Darryl Richard requested an extension to May 31, 2009 for Project completion. George Fogg moved to approve that the additional time (completion on or before May 31, 2009) and the $3,000.00 remobilization cost be included in Project F-43. Second by Harold Bergdoll. Motion carried unanimously 5-0. 2 ...,~ ._. .... _0- 16 /1 A (, ~ (F-45) & (F-50) - Projects were combined for Bidding. Bid 09-5189 was distributed. (See attached) It was noted that the Malcolm Pirnie Bid estimate of $324,000.00 was based on 6 month prior Unit pricing. The following Bids were discussed - I. Earth Tech Enterprises was the Qualified lowest Bidder- $122,450.00 Concern was expressed for a possibility of the Contractor cutting corners due to the low bid. Malcolm Pirnie was requested to supervise the Project meticulously. Darryl Richard will meet with Earth Tech Enterprises to confirm pricing. George Fogg moved to approve Earth Tech Enterprises for (the amount of) $122,450.00 plus a contingency reserve of $20,000.00 for the completion of Bid 09-5189 Projects F45 & F50 Swa/e repairs. Second by William Seabury. Motion carried unanimously 5-0. ~ (F-53) - Pending ERP Permit. Under review with SFWMD Discussions ensued concerning The Bond Issue and current Projects. It was noted the amount of monies spent to date is $760,000.00 and was anticipated to be $2,500,000.00 upon completion of Projects. Mark Isakson reviewed the following on Bond Allocation, Accrual and Arbitrage requirements- a. Possession of Bonds - October 2007 0 Interest Rate - 6.1 % 0 5 years to utilize Bond monies 0 Requirement to rebate a portion of Interest Earnings if Bond monies were not spent b. Arbitrage Consultant prepared a 5 year period spend down Reports 0 Arbitrage Interest 4.1 % 0 Currently Bond Interest was below 4.1 % 0 Payment to IRS on Interest earnings above 4.1 % c. Payment to the IRS - due October 2012 d. The recommendation was made to take on additional Projects to capitalize on the Bond Issue Chris Tilman announced the addition of the following Projects based on the recommendation - ~ (F-55) Milling, paving, & Drainage Improvements Forest lakes Blvd from Quail Forest to Woodshire - Estimated cost $120,000.00 ~ (F-56) South Woodshire Ditch Improvements - Estimated cost $125,000.00 3 I pq ,.--...........,.-"'. "'..... ..... 16/ lA6 )P> (F-57) Storm Water Adjustments - Locate and reroute illegal connections. Estimated cost $3,500.00 )P> (F-58) Sidewalks - Install meandering sidewalks on Woodshire. Estimated cost $741,600.00 )P> (F-59) Lighting - Installation of LED Lighting. Estimated cost $375,000.00 It was concluded that the addition of Sidewalks would require an Amendment to the Ordinance. Robert Jones moved to instruct the County to create Language within the MSTU Ordinance to be able to do sidewalks at this time. Second by George Fogg. Motion carried unanimously 5-0. )P> (F-60) Cui de sac Improvements - Installation of a centrally located rolled curb for Trash receptacle placement and aesthetics )P> (F-61) Drainage System mapping - To determine the method used for Drainage connections )P> (F-62) Maintenance dredging of Lake 8 - Removal of the center Island )P> (F-63) Wall along Woodshire - Installation of a Concrete Wall C. FY10 Budget - Mark Isakson The FY10 Budget Report was distributed. (See attached) Mark Isakson reported that the FY10 Budget Report reflected a preliminary Revenue figure due to projected Property Taxable Value. It was determined that the Committee and Staff did not have the opportunity to review the Budget Report. He requested that the Committee and Staff review the Budget for the April 8, 2009 meeting. Discussions developed on Bond Proceeds. It was questioned if there was an option to divest remaining Bond monies upon completion of all Projects. Information was requested for the April 8, 2009 meeting. VI. Old Business A. Drainage Structure between MSTU and Downstream Golden Gate Structure - AMIL Gate - Chris Tilman reported a Study of the AMIL Gate downstream was being conducted. Harold Bergdoll/eft 12:00 p.m. VII. New Business A. Ficus Hedge Update - Pam Lulich - None B. Sheriff Patrol Request - Darryl Richard - Discussed under IV. VIII. Public Comments - None 4 "... ._~,--, ...__.-,- '."-"~~. -._,._-" v ",,,,,_,_,,,_--,,_,,__""~,,,,,,,,,,",_,,__. _r _ .'" . 16/ r 1 A~ IX. There being no further business to come before the Committee, the meeting was adjourned by the Chair at 12:11 P.M. Forest Lakes Roadway and Drainage MSTU Advisory Committee I~+J\.~. Robert Jones, ~innan These minutes approved by the Committee on j- 13-09 , as presented X or amended Next meetmg is April 8. 2009 - 10:00 a Ill. ee Transportation Building, East Conference Room 2885 Horseshoe Driv,e South Naples. FL 34104 5 ~,,-^""'-'- '~.e _'I __....t_.. ~~."',.,..~..._."-,,, 161 J lA6 "RECEIVED F()Rf~S'l~ , '. ..<, .,. ", ,. JUL 2 I 2009 RO\D\\ \ \\\1) I)H.i\IN\(JI~ i\LS.I~~ [,,;\ KI~=S of County CornmlSSlGnMJ ADVISORY COMMITTEE 2885 HORSESHOE DRIVE SOUTH NAPLES, FL 34104 Fiala Halas Henning SUMMARY OF MINUTES & MOTIONS Coyle Coletta March 11 , 2009 III. Approval of Agenda Add: V. C. FY10 Budget George Fogg moved to approve the agenda as amended. Second by Harold Bergdoll. Motion carried unanimously 5-0. IV. Approval of Minutes - February 11, 2009 Change: V. B. Project Manger Report should read "Darryl Richard" distributed and reviewed the Forest Lakes Master Project List. V. B., paragraph 4, should read "During discussions with SFWMD" and Chris Tilman it was agreed that it was only necessary to separate the reused water from the "Storm Water" System. V. B., paragraph 6, should read Harold Bergdoll also requested "protective" screening "over the yard drain. " George Fogg moved to approve the minutes as amended. Second by Harold Bergdoll. Motion carried unanimously 5-0 V. Transportation Services B. Project Manager Report - Darryl Richard I Chris Tilman - Malcolm Pimie - The Forest Lakes Master Project List was distributed. (See attached) Chris Tilman reviewed the following - ~ (F-43) - Delayed due to high water elevations. Operations would resume April 1, 2009. Quality Enterprises agreed - i. To extend original Contract Unit Pricing ii. Undertake the Cart Crossing -Change Order $3,000.00 plus remobilization charge (original Change Order $25,000.00) Darryl Richard requested an extension to May 31, 2009 for Project completion. George Fogg moved to approve that the additional time Mise, Corres: (completion on or before May 31, 2009) and the $3,000.00 Date: .__-- remobilization cost be included in Project 1=-43. Second by HaroUr- Bergdoll. Motion carried unanimously 5-0. tel". ~' ,- " , .ffi__'___.c_"~_"_ ~ ,-', ..~,.""..',.-"_...,,~._-' ',-. ,."",.,~,....---,..,.......~_._. ~ . 161 1A6 ~1 ~ (F-45) & (F-50) - Projects were combined for Bidding. Bid 09-5189 was distributed. (See attached) It was noted that the Malcolm Pirnie Bid estimate of $324,000.00 was based on 6 month prior Unit pricing. The following Bids were discussed- i. Earth Tech Enterprises was the Qualified lowest Bidder - $122,450.00 George Fogg moved to approve Earth Tech Enterprises for (the amount of) $122,450.00 plus a contingency reserve of $20,000.00 for the completion of Bid 09-5189 Projects F45 & F50 Swale repairs. Second by William Seabury. Motion carried unanimously 5-0. Based on a recommendation to capitalize on the Bond Proceeds the addition of a Sidewalk Project was announced by Chris Tilman. Discussions ensued and it was concluded that the addition of Sidewalks would require an Amendment to the Ordinance. Robert Jones moved to instruct the County to create Language within the MSTU Ordinance to be able to do sidewalks at this time. Second by George Fogg. Motion carried unanimously 5-0. --- ~~.~~.._..,.~..,.- ,.,,_.~ r ---<oq """,,.;,.,._._~-".,.~."- -,_.- w ~ w w w w ~ w w w w w ~ w w W - - - - - - - - - - w w .16 J w 1. 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Contractor 3a F- 43- Regrade Swale Nos. 7-11 and install culverts, Total regrade length approximately quoted $2304,55<4. Cmte approved $240k on 419. Feb 2008 - June 2009 Partiallv ComDleled $147,000 Structwes done, swale work delayed until Spring 2009 5,974 L.F. due to high water elevations, Quality agrred to extend contract and maintain unit prices. Project inllially funded to $200k by cmte. Contractor 3b F-<l5 - Regrade Swale Nos. Hi and install culverts. Total regrade length approximately quoted $273,563. Cmte approved $275k on 4/9. April" June 2009 Bidding Project scope and budget combined with Project 3c (F 8,415 LF. 45) and postponed until Spring 2009. Bidding undelWa . Project initially funded to $300k by cmte. Cmte $237,000 approved $350k on 4/9/08. Project postponed until S m 2009. Biddin undelWa . ,~,,,\ , Old project no. 17. MP modified scope to include swale work in Forest Lakes Condo area, additional 5 F-&O - Woodshire Lane Improvements (Phase 1) Mar 2008 " June 2009 Bidding $96,000 swale and underdrain on W. side of Forest Lakes Drive, and Woodshire Lane curbing and swale work. Bid with F-<l5, Waiting for ERP permit start with cIi1icallakes first. Per SFWMD, no permit required for soU stab. MP submitted scope on 5/12. 6 F-63 - Quail Run Lake Shoreline Restoration and Stabilization May 2008 - June 2009 from SFWMD - see TBD MP submitted ERP response on 219/09 ad~ng notes. items reviewed during SFWMD meeting on ov, 7th. MP drafting scope for additional services to prepare F-65 - Milling, Paving & Drainage Improvements Forest Lakes Blvd from Quail Forest Awaiting Board contractor scope for project. Roadway milling and 8 April - July 2009 $120,000 repaving of Forest Lakes Blvd from Quail Forest to to Wooclshire Approval Woodshire. Project includes concrete drainage access to adjacent lakes. 9 F-56 - South Woodshire Ditch Improvements TBD Awaiting ERP $125,000 Stabilizing and recontouring the south woodshire ditch. ~ ~- "'" 10 F- 57 - Stonnwaler Adjustments TBO TBD $3,500 Adjusting and plugging various stormwater piping to conform with pending ERP 11 F - 58 - Sidewalks TBD TBD $741,600 Installation of sidewalks in the Forest Lakes loop. Would require a resolution to MSTU charter. 12 F-69 - Lighting TBD TBD $375,000 Lighting for sidewalks & roadways, 13 F-&O - Cui de sac improvements TBD TBD $24,000 Possible xeriscape and garbage can collection area. 14 F - 61 - Drainage system mapping TBD TBD $45,000 Obtain field data and creat and accurate map of all Forest lakes drainage structwes. 15 F- 62 - Maintenance Dredging of Laka 8 TBD TBD TBD Dredge the island from the middle of the lake. ORIGINAL BOND ISSUE PROCEEDS $6,068,171 BOND-FUNDED PROJECT EXPENSES TO DATE $933,398 BOND ISSUE FUNDS REMAINING $5,134,n3 Note: Cost values in italics indicates previous project estimate from WilsonMiller 16/ 18 : '" ~ ~~ ~ ~~~~~~::o ~ ~ ~ ~ ~ ~~~~~~~~ ~~~~ ~ ,,~ '" t ~ <n C1'IQI <.n0l<.n 0'1 f2(1'l()l(n(ng.- Ul(1J en fS Ol<.n C1I 01 (h C1'IfSln01c.nc.nVlCJ't (J1CI'lU1Ul 01 c: /" ~ <0 coco CClCOCO U) COCO<DCO ~ coco <0 lOCO <0 <0 <0 co (0<0(0(0<0<0 (0(0(0(0 co S,/" 8 ~ , ~ ~ ~~ ~~~ ~ ~~~~~~m ~~ ~ ~ ~~ ~ ~ ~ ~ ~~~~~~~~ ~~~~ ~ g . tv 0 00 000 0'1 O'lOlUltnO'lc.n 00 0 0 00 Ol <.n UI 01 010l0H.n<.n0l(1HJ'I O'lUlUlC1l Ul ~ ~ g;~ 000 ~ tit1~~titi ~~ ~ ~ o~ t1 ti ~ tj ~~ttti~t1ti~ tltitjti tj ~ (.oJ IDCD ~........ ...",......... &t~~w(o)w <0<0 co <0 coco Q) 0: ~ ~ ~~~~~cz>~0') 0)(')0)0)0)(>>0') 0 cr-- m ~S1 ~m~ ~m m i! ~~....==::: ~~ -" ~~ ~ to) W co (O.....8~ud~......~ ~~~~~~~ s: .. ~ 88 g~8 8 g g g ~8~8g8 88 0 ~ 88 g 8 g ~ g~~c;8g~~ ~~g8~~8 ~ ~~ ~~~ ~m~~mm ~~ m ~ ~~ m m 0') mO')O)O)O')O) ~~CJ) CJ) ~ ~ 81~ ~~~ ~~f!jgj~~ ffi~ ~ ~ ffita ~ 8 ~ ~~g~~~ 88~ ~ ~ ~ ww ............ ........-"-"....-" ww ~ tv .......... to) W W wwwwww www w Z -"DOl -<ZOO -<Ol;;j;;j Ol -<z~~OOO -< ~0l0l ;;<~~;;j ~"'''' 0 -<:;;; ;;<;;1 ~ !\1 -<~ ~""~~i;;~ ii;o~en; ;l / ~ &aa &~~~ &~~ ~~ i~m~g~~ & U8a ~z.~ ~~~ i &m :~~ [&:t ~~~~c~g:t ~g~~en~~ . ~ ~ffiffi ~~~~ ~~ ~ ~ ~ ~~~~~g~ ~ - ~ffi ~~~ g~ ~ i~ i~ ~ a ~~ fJ~~~~~~~ ~~ffi~~~~ --i 3-i--i ~m:u~ ~"O~ ~o i....7"T1ffi~ Do -t~ ;xJo:u "T1"T1 t ii~ .r~~ a ioo <g.riQo~--no 1:) 5i.....~:I: 8l ~ ~ ~ if # ~ ~ if i:l;:: ;:: ~ ,,' ~ Q ~ 5 ~ ~ ~ h d fi d ~ ~ ~ !l 51 o:S ~ .il ,,' ~ !ll !!! ~ ~ ' ~ i:l ~ ~ ~ -< ~, ill " !ll )> ~~~ ~ ~o~ ~ ~ ~ ~ 1)l fO~~~~~ ~ ~~ ~~~ i:l8 ~ a ~ ~~ ~ ~;~ ~~~~Q! ~~ ~",~~mffi~ illill Im~GJ I;:: 8 ~g:~o5~ i ill ill cJi~ 83 0 '< ~ ~ ii[!J ~~~en -<f;; i!f!~ ill -1Tl1Tl r cm zlTl:lJ;:: il QIil~ zz ITl z 3 ITl r- r-Ol ITl ~;g ~?5ffi r CI~gG>~m~ I );!~ ~."o ~~ ~ ~ -g Vi rn ffl ~ji~ (J) xQ -< ~ Q"'~";::~ xQ ITlCOl "'z ~ i en '" -<0"" Q~ ~~~ :xJOXQ~m Q~ ~i~ ~g ~ ~ ~ ~~ ~:-I g i> ~~ ~ ~~ zfJ ~ ffi 0 !:' ;;; 0;;; C;; t ... 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"~ >. ,.. .... 2 . . , 0 u; ~ * If ~ ~ ~ M ~~~ ~ e' ~ g ~~ ~ ~ ~88 ~ ~~lfO! ~ p ~ · '., '.. . -. .. . . w;s!ll - ... olil' "t'" 0 l3 ~ "TI (I. _, '" · 0 . " . I ". o 6:010 o , '~o ~ f i ~!~ ".. · I . ,_ .. g · · i!~ '" i' 6:!l ..... .. ".. . . , ~ " ~ I'J Il.l ~ i . I ..... 0'" 111I ~ ~ ~ ~ i ; ! I ~ '" i t i i; i ~ o [ o ~' ~ ~ ~ o " g 3- -" -< '" <0 ~ '" t.:l ~ ~ 1 / - , 6/ s' FOREST IWAIlWA \ A'iIl ilIU''i\/,F \I.S.T.1 '> ~ 1 A 6 1--1 A K F~ S ADVISORY COMMITTEE 2885 HORSESHOE DRIVE SOUTH NAPLES, FL 34104 April 8, 2009 Minutes I. Call to Order Meeting was called to order at 10:01 a.m. by Robert Jones. A quorum was established. II. Attendance Members: Harold Bergdoll, William Seabury, George Fogg, Robert \, Jones, Virginia Donovan (Excused) County: Tessie Sillery - MSTU Operations Coordinator, Darryl Richard- MSTU Project Manager, Caroline Soto - Budget Analyst, Michelle Arnold - A TM Director \ Other: Chris Tilman - Malcolm Pirnie, Sue Flynn - Mancan, Jack Hedenstrom - Woodshire HOA President III. Approval of Agenda Add: VI. C. Speed Limit and Coordination with County Sheriff VII. B. Coordination with Quail Run Golf Course George Fogg moved to approve the agenda as amended. Second by Robert Jones. Motion carried unanimously 3-0. William Seabury arrives 10:07 am IV. Approval of Minutes - March 11, 2009 Change: March minutes should read Harold Bergdoll also requested protective screening "over the field drain" instead of "yard drain. " (After review of the recorded February Minutes. Mr. Bergdoll "meant" to state "a protective screenina over the field drain"......... .... the actual statement made was "protective screenina over the drain"'. Conseauently the minutes cannot be amended. But it is now recorded he "meant" to state "over the field drain. ") G.,rge Fogg moved to approve the March 11, 2009 Minutes as amended. Second by Robert Jones. Motion carried unanimously 4-0 1 .,- ~--_.,._,- ...... rr ,.....,,_.. .."-'"'-..-......-.."" ...-.-,_ --- V. Transportation Services 16/ A. Budget - Caroline Solo distributed and reviewed the Budget Report .p, A ~ (See attached) !~ ' " 0 Ad Valorem Tax - $37,786.81 (Uncollected) .,.!J ~! o Available Operating Expenses - $248,374.43 0 Received Investment Interest - $99,771.26 B. Project Manager Report - Darryl Richard/Chris Tilman - Malcolm Pirnie - The Forest Lakes Master Project List was distributed. (See attached) Chris Tilman reviewed the following - ~ (F-43) - Delayed due to high water elevations. Quality Enterprises is scheduled to proceed with the re-grade of swale #7-11 and installation of culverts. It was noted the work would be completed in 2-3 weeks. ~ (F-45 & F-50) - Bid was awarded to Earth Tech in the amount of $122,000. Plans are to begin with the low lying areas first and re-establish main drainage at Lake No. 12 and correct swale. Discussion ensued on the problems stemming from main drainage and reducing the amount of flooding and re-establishing the flow of water throughout the fairways. It was determined during the rainy season other work can be done in the interim. ~ (F-53) - Pending ERP Permit. Under review with SFWMD Chris Tilman stated Bill Fowley reassigned the review. He expressed the importance of not delaying the permitting process any longer. Erosion is causing damage to homes and has changed the importance to "Critical" and could create life, safety and health welfare issues. The Committee is concerned and asks the Staff to coordinate with Michelle Arnold and SFWMD. George Fogg moved to direct staff to work with the highest level possible with SFWMD to expedite the long delayed permit. Second by Harold Bergdoll. Motion carried unanimously 4-0. It was suggested the project go to bid. Lake NO.6 and Lake No. 12 were identified as critical areas. ~ (F-55) - Milling, Paving & Drainage Improvements on Forest Lakes Blvd from Quail Forest to Woodshire cost estimate was adjusted to $180,000. Darryl Richard distributed and reviewed a proposal for the Scope of Services for Project F-55. (See attached) 2 '4p~' "._"- . '"""....." "N .. ~.~__.____"""~."..",,.~,.~,~._.,........,,_...~ ~...._~"' The proposal also covers the resurfacing by adding a layer over the 16/ top of Forest Lakes Blvd from Quail Forest to Woodshire and make lA6 correction to surface drains. i Chris Tilman stated the need to start the easement process and to request a letter of "right of entry" for the F-55 project as soon as possible. George Fogg moved to direct Staff and Consultant work with Turtle Lakes to secure the necessary easements to resolve the drainage problems along Forest Lakes Blvd. Second by Robert Jones. Motion carried unanimously 4-0. ~ (F-56) South Woodshire Ditch Improvements - Estimated cost $125,000 ~ (F-57) Storm Water Adjustments - Locate and reroute illegal connections. Estimated cost $3,500. ;,. (F-58) Sidewalks - Install meandering sidewalks on Woodshire. Estimated cost $714,600. ;,. (F-59) Lighting - Installation of Accent Lighting. Estimated cost $375,000. ;,. (F-60) Cul-de-sac Improvements - Installation of a centrally located rolled curb for "trash" receptacle placement and aesthetics. Estimated cost $24,000. ;,. (F-61) Drainage System Mapping - Obtain field data and create an accurate map of all Forest Lakes Drainage Structures. Estimated cost $45,000. ~ (F-62) Maintenance Dredging of Lake 8 - Dredge the island from the middle of the lake. Estimated cost $25,000. ~ (F-63) Wall Along Woodshire - Installation of a concrete wall. Estimated cost $350,000. Discussion ensued on estimated costs on Projects F-56 through F-63. The total estimated costs are $1,869,100. It was determined the Projects could be completed by 2012. It was noted there is sufficient bond money in the program to cover F-56 through F-63. Darryl Richard distributed an email from Mark Isackson regarding a conversation with Bond Counsel. (See attached) The Committee suggested planting trees along the sidewalk and highway with native plant material that would require minimum maintenance. The Staff responded the MSTU will be responsible to water plants until the plants are established and then maintain the planted trees and bushes. It was also stipulated the plantings must not hinder drainage. George Fogg moved an amendment to the Ordinance be submitted to BCC to add sidewalks and beautification. 3 .: "_N.".___O"""_,,,,__ - ".,.""",,=-- l6/ Second by William Seabury. Motion carried unanimously 4-0. I lA6 George Fogg moved to add Items 8-17 (Projects F-56 through F- 63) to the Bond Project List and to have Staff take all the necessary steps to get work done. Second by Harold Bergdoll. Motion carried unanimously 4-0. Harold Bergdoll moved to accept Malcolm Pimie Scope of Services Proposal for (Forest Lakes MSTU Bond Issue Project No.) F-55 in the amount of $25,500. Second by William Seabury. Motion carried unanimously 4-0. Speaker Jack Hedenstrom- Woodshire HOA President stated they would like to install "Caution" signs within the community. The Association will install 2-Children at Play and 1-25 Mile Speed Limit signs at the Associations' expense. Darryl Richard stated the roads are privately owned and the speed limit signs can be changed. Discussion ensued on getting cooperation and coordination from the Sheriffs' Office in their willingness to enforce speed limit signs. It was decided further discussion will be made when the Sheriff is available to attend a future meeting. William Seabury moved to allow Woodshire to install signs; 2-Children at Play and 1-25 Mile Speed Limit to be paid for by Woodshire Village. Second by George Fogg. Motion carried unanimously 4-0. VI. Old Business A. Drainage Structure between MSTU and Downstream Golden Gate Structure - AMIL Gate - Chris Tilman No Report B. FY 10 Budget Darryl Richard distributed and reviewed the Forest Lakes MSTU Budget FY 2010. Recommendations by Staff and the Committee were as follows: ).- Eng. Other AlE Fees changed Forecast 09 to $.00 and Requested Current 10 to $25,000. ).- Legal Advertising changed Forecast 09 to $.00 Harold Bergdoll left at 12:10 pm ).- Other Contractual Services changed Forecast 09 to $35,000. Harold Bergdoll returned at 12: 15 pm 4 ~-- 1. If __-,~''''-''''-_.__" .. ~ _~lal_" .- .'."... -- >> License & Permits changed Requested Current 10 to $.00. 16/ ! 1A6 I Discussion ensued on the costs for design consultant fees and trees for J the beautification of the wall and sidewalks. The Committee added $100,000 to the budget for this project. George Fogg moved to approve the Budget FY 2010 fiscal year as amended per discussions. Second by William Seabury. Motion carried unanimously 4-0. C. Speed Limit and Coordination with Sheriff - None. VII. New Business A. Discussion on Sidewalks - None. B. Coordination with Quail Run Golf Course Harold Bergdoll expressed concern stating nothing has been done on the separation of the lake issue. Discussion ensued on the engineer not always knowing what the problem is and going through a process of elimination. It was determined the problem is salinity. It was suggested the MSTU pursue a Letter of Concurrence from the District. The District will write a letter to the MSTU to authorize the discharge of the reclaimed water. Further discussion was made on money spent on pumps and the seals burning out and controlling the rate of the pump. It was noted water is being pumped out every time the irrigation system is turned on. George Fogg leaves at 12:40 pm VIII. Public Comments - None. IX. There being no further business to come before the Committee, the meeting was adjourned by the Chair at 12:50 P.M. Forest Lakes Roadway and Drainage MSTU Advisory Committee W +-) r Robert Jones, C 5 '~-'--'- ,-~'" . , _".....<._,,_..,-.,.~.,~".,.,..,.-"_"~"__...I.. .I.. These minutes approved by the Committee on $-13-04 161 " 1 as presented X or amended 1A6 . The next meeting is May 13, 2009, 10:00 AM CC Transportation Bldg, East Conference Rm 2885 Horseshoe Drive South Naples, FL 34104 6 "--"'''-'"~''",-''~ , _ "'."""".h.."____ r I ~....~.,.-.~..._....~ " . -"_.,- . ..,~-~>-- 161 ., 'tI0r--. r--.~ooo 08008MOO 0_ I 1 At} -o~ ~NOO~ 0 00 -00 O~ co . . I . . . . . I I I I . . . . . . . . I I . I . . ~oo o~oow 8~~W8~OW ~- ~M ~WOON NWW ~o~ N~ ~~~ ~~~~~ ~~~~~~~~ ~~ ~_~ mM-~ O~~WO-~N ~ t) ~ ~ M MN~ m :e <(~~~~~~~~~~~~~~~~~~~~~~~~~~ (h ~ ~ ~ w ~ .. ~ ".j t-. 0) ~ <" l.L .:J (/ '...1 VJ r/, U 'J U, o m-- _ ob 0 ~ ~o~8~ ~89~~ . 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'" ~ ~ IV '" IV W 16 I 1 A 6 , ~~,") ... ~ (J>(J> (J>(J> (J>"'(J> '" '0 "' "'"' "'"'"' "' 0 0 "' "' :g:g "'"' "'"'"' c;; I '" ",(J> ~~~ ~~ ~~ IV .. '" ;;: ~g ooC; IV W WW "'"' &;~~ .... .. .. ~~ ~w 'l~ '" '" '"8 ~"'"' 0> .. "''" S8 '" 0> '" IV 00 80 88 88 ~~ ~~ ~~~ (J>'" (J>'" (J>"'''' - 16/~ A (i;alcolm Pirn! Inc. INDEPENDENT ENVIRONMENTAL J 5 ro Pkwy, Sui 520 ~LC()1{1 ENGINEERS, SCIENTISTS AND rt Myers, FL 33916 IRNI CONSULTANTS Phone (239) 332-1300 Fax (239) 332-1789 www,pirnie,com March 18, 2009 Mr. Darryl Richard, RLA Project Manager Collier County Department of Alternative Transportation Modes 2885 Horseshoe Drive South Naples, Florida 34104 Re: Forest Lakes MSTU Bond Issue Project No. F-55 Forest Lakes Blvd. Improvements - Quail Forest Blvd. to Woodshire Lane Dear Mr. Richard: Malcolm Pirnie is pleased to provide the Collier County Department of Alternative Transportation Modes (County) this scope of work for Field Inspections and Construction Services for the above-referenced i project. The purpose of this project is to mill and overlay Forest Lakes Blvd. from Quail Forest Blvd. to Woodshire Lane and improve the existing roadway drainage. SCOPE OF SERVICES The services for this project include the following: . Conduct field work and other investigations necessary to develop a work scope for contractors to perform roadway milling, roadway paving and drainage improvements to Forest Lakes Blvd from Quail Forest Blvd to Woodshire Lane. The work scope will be sufficient for contractors to provide quotes, including estimated quantities for unit price items (i.e. milling, paving, grading, sodding, etc.). For the purposes of this scope, Malcolm Pirnie assumes that this project will be quoted through annual contracts and no bid support services will be required. ,J . Conduct one (1) on-site meeting to review the work scope in the field with contractors before quotes are submitted. . Review submitted quotes and make recommendation of award to the County. . Attend one (1) preconstruction meeting with the successful Contractor, County staff, the MSTU committee, and other affected parties to discuss project issues, (i.e. use of drainage easements, construction access, etc.). . Provide full-time contractor oversight and field direction during the course of the construction work, up to fifteen (15) business days. For the purposes of this scope, full time is considered to be eight (8) hour working days. . Attend up to three (3) meetings as requested by th& County to review the project status. I ,-"-'....._"'-""._~^._--~~~.- "....". ......"'_'...Me . 16 '1 4 U"~I RI_, RLA 1\ Y \I ( Of \1 llRNI[j Forest Lakes MS U nd Project No. F.55 Forest Lakes Blvd. Improvements. Quail Forest Blvd. to Woodshire Lane March 18, 2009 Page 2 of 2 ADDITIONAL SERVICES In addition to performing the work identified in this scope, Malcolm Pirnie will perform Additional Services as requested by the County. The need for such services may arise from the completion of the tasks identified above and cannot be fully defined at this time. However, it may be determined at some future date that these additional services are necessary to thoroughly complete or implement the Work. Examples of Additional Services may include technical evaluations, preparation of reports, or other activities deemed necessary by the County. It should be noted that the fees for these services have not been included in this scope. Such tasks and their level of effort, associated budgets and schedules will be described in detail in work authorizations to be issued at the time such tasks are requested by the County. SCHEDULE Malcolm Pirnie anticipates providing the professional services outlined above for a period of up to sixty (60) calendar days after receipt of Notice to Proceed, budget permitting. COMPENSATION Malcolm Pirnie will provide this scope of services under the terms and conditions of Contract 05-3657 Agreement for Project Management and Oversight Services for a lump sum fee of $25,520. The project budget is based on the scope of work as provided and is subject to cost adjustment resulting from any change in the scope or schedule of work. Malcolm Pirnie appreciates this opportunity to provide this requested scope of services, and will enjoy working with the County on this important project. If you have any questions regarding this scope or need any additional information, please feel free to contact Christopher Tilman, P.E. or me at (239) 332- 1300. Sincerely, MALCOLM PIRNIE, INC. ~+J,~~ Robert H. French, P.E. Senior Associate ~,-,." " .,-~- -_._~-" """"~'-=-- -~~ ~""<"~~.._,~,.,"---, (i) Memorandum 16/ liA6 , Date: March 24,2009 To: Tessie Sillery, Operations Coordinator All MSTU Board Members From: Jeffrey A. Walker CPCU, ARM Director, Risk Management Cc: Leo Ochs, Jr., Deputy County Manager Len Golden Price, Administrative Services Administrator Re: Liability Insurance Coverage for MSTU Board Members Pursuant to your request, I wish to provide the information you requested concerning liability insurance coverage for MSTU members. The coverage afforded the County for Named Assureds extends to employees, volunteers, boards, and committees who are working under the authority of the Board of Commissioners. In the instance of the all County MSTU's, such coverage would extend those serving on these Boards as well. Of note, coverage is extended for acts committed while acting within the course and scope of official duties. Coverage is excluded for acts that are intended to harm or which are willful and wanton. Torts such as bodily injury and property damage are covered under the General Liability coverage part with limits up to $2,000.000 per occurrence. Official acts would fall within the Errors and Omissions coverage part for which limits of $5,000,000 per occurrence are purchased. The County absorbs a self-insured retention of $100,000 per person and $200,000 per occurrence for each claim. I trust this information is of assistance to the committee. Please do not hesitate to contact me at 252-8906 if you have any questions. Thank you. 1 "'""_. -- ,-',-----'-" ~All --,.._.~..---,---.-,--_..-;'; ..- sillery _t 1.6L.tl.6 ~"'1 From: Isackson Mark Sent: Wednesday, April 08,20098:59 AM To: arnold_m; RichardDarryl; soto_c; sillery_t; StanleyTherese Subject: Forest Lakes MSTU Meeting All, As you know I cannot attend today's meeting due to my required presence at the County Manager's Division Staff meeting. As follow -up to the last meeting regarding the issue of unspent bond proceeds, let me summarize my conversation wi bond counsel. According to Steve Miller of Nabors Giblin, the only viable (sensible) option to satisfy the IRS arbitrage provisions regarding unspent bond proceeds is to initiate a partial defeasance of the bonds through establishment of a debt service defeasance escrow. If we reach a point where it is evident that the full $6.1M will not be spent, then we would initiate the escrow based up the amount of anticipated unspent proceeds. Once escrowed, the money is lost and cannot be recovered to pay project expense. Essentially what the escrow does is reduce the debt service obligation by the value of the escrow. This in turn reduces the debt service millage rate which could mean a reduction in the overall Forest Lakes MSTU millage rate assuming you did not raise the operating millage rate correspondingly. Remember the arbitrage time line. You have five (5) years from October 2007 to spend the bond proceeds. At this point, I would focus on projects within the district and setting in motion the necessary amendments to the MSTU enabling ordinance which would allow sidewalks, lighting and any other capital improvement not authorized when the MSTU was established. Once this is complete, we will likely be required to amend the bond documents to specify these additional projects. I believe the bond resolution and referendum question called for improvements defined as roadway lighting, roadway drainage and roadway improvements. I would defer to the engineering consultant to determine if roadway improvements can be interpreted to include sidewalks? Hope this helps. Mark 1 , -,,,-" ....~'._,'_..,-""-~. ","- ---<-__"__1 .. 04!15!200g 20:22 18774585770 PROCESSOR PAGE 01 16/ ,t A6 Woodshire Property and its boundaries . The map below shows the property that belongs to the Woodshire Homeowners Association. 2 Existing 25mph speed sign Propose to add Children at Play sign . ([} ~f~. I ..- Propose to add 25 mph Speed Sign with 2 U..cHANNEL POSTS Children at Play sign with Vinyl Guard (one for existing speed sign and one for new sign) "-,,,,'.--.--.-- .'''''.,.''.--.."..----- 04115/2009 20:22 . 18774585770 PROCESSOR 161 lA6 PA~ 02 m SCHOOL SIGNS (Zl 51-1 W16-7L W11.2 Wl1-1 S3-1 53-2 53-5 36x36 24x12 301(30 3Ox30 JOx30 30x30 24x10 ( ~HE.~~t STOP ALL ., LANES 54-2 W16-9P WHEN STOP ISCHO~ WHEN SCHOOL BUS WMIiN FLASHING STOPS SCHOOL lIUS STOI'S " . ' 54-1 54-3 54..4 55..2 5R5.11 SR5-12 SR5-13 24)(10 24xl 2 24x12 24x48 3Ox30 24x30 STAT\!: ' Sl:lf LAW V .~. ~ VI HAt-: Hi: lO~ TO . -'w PEbESTRIANS ,.aSRf.U Rl-6 Rl-6A Rl-S Rl-5A 12x36 1 2x36 18x18 , 8lC24 SCHOOL SCHOOL ZONE END DAYS 15 MPH 8:15 . 9:15AM SCHOOL ZONE 3:15 - 4:15PM WHEN FLASHING '. FTP-3 2 FTP.33 FTP-34 FTP.35 24x30 102x48 1 02X48 30x30 END SCHOOL ' SPEED SCHOOL L.IMIT ZONE , 15 FTP-36 FTP-44 W4-10 W41-4b W1 5- 1 W8-10 R3-170 24)(30 24.x:3e 30l<30 30)(30 30x30 SOx30 24x30 WELCOME TO ALL PARENTS/ : VISITORS MUST TO (NAME) REPORT TO PLAYGROUND ----- (YOUR SCHOOl) STADIUM : fRONT OFfiCE - --- . ... I ..' ".,." Drug-Free S$-B SS-C SS..O SS-E 18x24 3Ox24 3Ox24 36x30 24X1El 12x18 -, ~ -,,- .,~__1 . 04/15/200g 20:22 . 18774585770 PROCESSOR PAIt 03 (REGULATORY SIGNS ALSO I] AVAILABLE IN OPTIONAl.. SIZfES) MINIMUM " SPEED IfII 50 Rl~2 3Ox3O 12><6 24x24 24)(30 36)(36 18)(18 48)(48 REDUCED REDUCED SPEED D ~ m~ SPEED SPEED ZONE ~ AHEAD 35 AHEAD ,~URNS : , , " ON~Y R2-4a R2~Sa R2-Sb R2-5c R3.1 R3-2 R3-3 R3-4 R3-5L 24)(48 24x3O 24)(30 24)(30 24)(24 24)(24 24x24 24x24 30)(36 18)(24 18x24 18x24 ~w ~ ~ RIGHT LAME LEFT LANE MUST MUST TURN RIGHT TURN LEFT R3-6R R3-7L R3-8R R3.5R R3..5a R3.6L R3-7R R3-8L 3Ox36 3Ox36 30x36 30x36 30)(30 30)(30 30)(30 3Ox30 ....'- CENTER BEGIN END CENTER BUS ~ DO PASS LA,NE - - LANE ~\,.. LEFT LANE LANE .~ NOT WITH TURN AHEAD AHEAD ' ,ONLY,; PASS CARE ONLY ONLY ONLY R3-9a R3-9b R3-9d R3..9 R3-9f R3-100 R3-16 R3-17 ~4-1 R4~2 30)(36 24x36 24x36 24X24 24x36 30)(42 24x30 24)(30 24)(30 24)(30 - ,..,...- 1 8x24 1 8)(24 SLOWER BEGIN TRUCKS TRUCK ~ KEEP KEEP " KEEP TRAFFIC RIGHT TURN LANE USE LANE ..... ~ ..... KEEP M RIGHT 500 RIGHT YiElD TO DIKES LANE FEET RIGHT RIGHT LEFT . . . . R4-3 R4..4 R4-5 R4-6 R4-7 R4-7a R4-7b R4-8 R4-80 24x30 36)(30 24.x30 24.x30 24)(30 24x3O 24)(30 24x30 24x30 18)(24 18)(24 1 8x24 18x24 18x24 KEEP ~ B~ NO COMMERCIAL Vl"IUES . B " WRONG I MOTOR VEHICLES WITH LUGS . LEFT WAY , VEHICLES EXCLUDED PROHIBITED :,' --- .......-' R4-8b RS-l R5-1 a R5-2 R5-2 R5-3 R5-4 R5.5 R5-6 24x30 30x30 36)(24 :;1..1/(::14 24)(24 24x24 24X30 24X30 24)(24 18x24 24x24 30)(18 1 Sx24 18)(24 36x36 TO OR' .. 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With VinylGuard you cover one post or as many as you want Watch our video online at > Environmentally Friendly - Unlike some paints and coating powders, www.vinylguardposts.com VinylGuard contains no hazardous materials. Exterior grade proIectIon for all types, shapes and .... of posts: SQUARE U-CHANNEL ROUND ........n._ -". ." ~~...__.~.~ ,...~,.. . . ...---- .--.' " vi '\ 16 , I 'fA '" -6; FOREST I~OAI)WA Y ANI) nHAINAGE M.S.T.li~ " LAKES ADVISORY COMMITTEE 2885 HORSESHOE DRIVE SOUTH NAPLES, FL 34104 May 13, 2009 Minutes I. Call to order Meeting was called to order at 10:00 a.m. by Robert Jones. A quorum was established. II. Attendance Members: Harold Bergdoll, William Seabury, George Fogg, Robert Jones, Virginia Donovan (Excused) County: Tessie Sillery-Operations Coordinator, Darryl Richard-Project Manager, Caroline Soto-Budget Analyst, Michelle Arnold-Director A TM, Pam Lulich-Landscape Operations Manager Other: Chris Tilman-Malcolm Pirnie, Darlene Lafferty-Mancan III. Approval of Agenda Add: VII. A. Signage on Forest Lakes Blvd. V. C. Review Malcolm Pimie Proposals RE: Projects F56 and F58 VI. B. Piles of debris on Forest Lakes Blvd. George Fogg moved to approve the agenda as amended. Second by Harold Bergdoll. Motion carried unanimously 4-0. IV. Approval of Minutes - April 8, 2009 George Fogg moved to approve the April 8, 2009 minutes as amended. Second by Harold Bergdoll. Motion carried unanimously 4-0 A. Amend March 11, 2009 Minutes to approved "as submitted" William Seabury moved to approve the March 11, 2009 minutes as submitted. Second by George Fogg. Motion carried unanimously 4-0. V. Transportation Services A. Budget - Caroline Soto distributed and reviewed the Budget Report. (See attached) ~ Ad Valorem Tax $15,094.84 (Uncollected) ~ Available Improvements General $1,978,695.31 1 "'-....-------.. . ._=-,',* ,_,.."._M""_"'''~_' -..... - 16'lA .. B. Project Manager Report - Darryl Richard J Chris Tilman - ~alcolm Pirnie - The Forest Lakes Master Project List was distributed. (See attached) It was noted the ERP Permit was received for Project F53. Discussions ensued and it was stated that the 3 critical Bulkheads will be installed this year. Time permitting additional Bulkheads may also be installed this year, if not, the installation of the remaining Bulkheads will resume in the spring. Harold Bergdoll was requested to act as liaison for the above Project with the Golf Course General Manager. Darryl Richard distributed an Executive Summary to amend Ordinance No. 91-107. (See attached) He reported the following: 0 Will go for BCC approval on May 26, 2009 0 The amendment incorporates i. Installation of sidewalks and related amenities ii. Expansion to include all Project activities on the Master Project list Committee attendance for the BCC meeting was discussed. Michelle Arnold clarified items that are legally advertised are on a Summary Agenda. Discussion on the Executive Summary may not take place as it may be adopted during Approval of the Agenda. Staff will advise the Committee if the item will be discussed. Chris Tilman gave a slide presentation on Swale grading Lakes 4-7 and noted the following: )0> Commended Quality Enterprises on their exceptional work )0> Culverts will have better drainage as discharge lines were uncovered during Swale grading Discussions ensued concerning damaged orange trees located on private property. It was determined that mold damage to the trees is not related to the Forest Lakes MSTU Project(s). The Slide presentation resumed: )0> Sod was installed concurrently with grading (300-400 ft. increments) which minimized exposure to the soil )0> Headwalls were poured in a precast structure after dowel rods were in place )0> Survey revealed a % ft. rise (waste trap) in a 160 ft. section along the fairway (west side) )0> Cart crossings are made of concrete George Fogg requested that stucco be applied to the concrete cart crossing for aesthetics )0> Sod installed is 419 Bermuda grass 2 "- <~-~'-'-'-""-"""--- 1.- _____~~'__"'.M~V~_. 16/ 1A6 ~j Harold Bergdoll reported that Quality Enterprises coordinated removal of 40-50 boulders. Chris Tilman continued: };- Quality Enterprises final cost was $30,000.00 below the estimated Project cost. The Master Project List: )) 3b. 3c. & F-50 Rearade Swales & Woodshire Lane Improvements I. NTP will be distributed today /I. 60 day contract /II. Earth Tech bid amount was $122,450.00 IV. Bid includes Woodshire Ditch, and drainage corrections )) (F-53) Quail Run Lake Shoreline Lake Restoration and Stabilization I. Under final review II. Will go out for Bid in 1 week )) (F-55) Forest Lakes Blvd Improvements I. NTP was received Malcolm Pirnie will remove the chain link fence and install the wall prior to re-grading (Project F-63.) Darryl Richard distributed the Scope of Services by Malcolm Pirnie for Projects F56 & F58. (See attached) The quotes are to assist County Staff through the Design and Construction phases. Discussion developed on the selection process from 5 Landscape Architect Firms with George Fogg volunteering to serve on the selection Committee. )) (F-63) Wall along Woodshire-Scope of Services will be presented at the next meeting. George Fogg moved to approve MP proposals for design and construction oversight on F56 & F58. Second by Harold Bergdoll. Motion was amended to include F56 Ilin the amount of $31,450.00 and" F58 lIin the amount of $46,400.00." Second by Harold Bergdoll. Motion carried unanimously 4-0. )) (F-61) Drainaae system mappina- The Committee requested to establish a numbering system for the lakes and swales. )) (F-60) Cui de sac improvements-After much discussion it was concluded that Public input was necessary )) (F-62) Maintenance Dredaina of Lake 8- The project is primarily for removal of Exotics Installation of littoral plantings in the shallow areas was suggested but will need review by the Golf Course. 3 _.,---.., .. >,'"',~~,,_.~. ~ -,.,_..._--".,.,._-- t .4(", ~ 'I) ~~ ~ \\".. ), r ; ~ ';4 It was determined that the June 10, 2009 meeting will be cancelled due to lack of quorum. It was agreed to conduct a special meeting at 10:00 a.m. on May 22, 2009 to approve the Scope of Services by Malcolm Pirnie. C. Review Malcolm Pirnie Proposals RE: Projects F56 and F58 Previously discussed V. B. VI. Old Business A. Drainage Structure between MSTU and Downstream Golden Gate Structure - AMIL Gate - Chris Tilman reported I. The AMIL Gate requires rebalancing (by the County) II. There is significant Flow restriction at the North West comer of Royal Poinciana and determined the solution is to widen a 200 ft. section of the Channel (by the County) iii. Perceived the problem as cross sections may not be changed. Historical data has been located which indicates multiple flow paths iv. Will meet with Jerry Kurtz and Army Corp of Engineers to review the Historical data and request restoration of the cross sections back to the original condition (1999) It was suggested to post signage upon completion of Projects and to thank the Community for their support. Robert Jones moved to approve informational signage for the Bond Issue Project. Second by George Fogg. Motion carried unanimously 4-0. VII. New Business A. Discussion on Sidewalks-Previously discussed VB. B. Piles of debris on Forest Lakes Blvd.-Harold Bergdoll reviewed photos of discarded debris. (See attached) After much discussion it was not determined if the debris was in the County ROW. A quote will be requested from Southern Services. VIII. Public Comments A. Signage on Forest Lakes Blvd.-Darryl Richard distributed an Aims Issue 3971 TS 1570 Report. He announced a resident requested to upgrade to decorative signs post. A proposal by Lykins Signtek ($1,360.00) to remove the 4" wood post and replace with the same was distributed. (See attachments) George Fogg moved to approve repairs to the signs (and or posts) that are deteriorating and consider upgrading signs when the MSTU Project list is complete. Second by Harold Bergdoll. Motion carried unanimously 4-0. 4 ~ ..."',<-_..._"_.._...._-_._..-~._-,..-._<..- -,""""""._"..,,'~..-~,-.-,...._".'"-_..__....,- , 16 /1 A 6 It was reported a sable palm is obstructing view in the County ROW on Pine Ridge and a Ficus hedge that is in a line of sight. IX. There being no further business to come before the Committee, the meeting was adjourned by the Chair at 12:20 P.M. ,""'" Forest Lakes Roadway and Drainage MSTU Advisory Committee These minutes approved by the Committee on 1- 0] as presented or amended X . ) 'c:) / ~ '" , Next meeting is May 22, 2009 at 10:00 a.m. CC Transportation Building 2885 Horseshoe Drive South Naples, FL 34104 5 '-" _.,,~~.~.._~. "_.,-,,.,. ~_M"'<<-'" . ^'.",-, ..~_._~- ./ 1611A6 ItfCEIVED f~()RESl~ RO\D\VA \ AND DR\IN\(a ,I. Lt. L 2 1 2009 Board of County Commission L/\KF:S ers ADVISORY COMMITTEE 2885 HORSESHOE DRIVE SOUTH NAPLES, FL 34104 Na~ Halas ' Henning T / = SUMMARY OF MINUTES & MOTIONS Coyle \/' ' Coletta -" May 13, 2009 III. Approval of Agenda Add: VII. A. Signage on Forest Lakes Blvd. V. C. Review Malcolm Pimie Proposals RE: Projects F56 and F58 VI. B. Piles of debris on Forest Lakes Blvd. George Fogg moved to approve the agenda as amended. Second by Harold Bergdoll. Motion carried unanimously 4-0. IV. Approval of Minutes - April 8, 2009 George Fogg moved to approve the April 8, 2009 minutes as amended. Second by Harold Bergdoll. Motion carried unanimously 4-0 A. Amend March 11, 2009 Minutes to approved "as submitted" William Seabury moved to approve the March 11, 2009 minutes as submitted. Second by George Fogg. Motion carried unanimously 4-0. V. Transportation Services B. Project Manager Report - Darryl Richard I Chris Tilman - Malcolm Pirnie-A Scope of Services by Malcolm Pirnie for Projects F56 & F58 was distributed. (See attached) The quotes are to assist County Staff through the Design and Construction phases. George Fogg moved to approve MP proposals for design and construction oversight on F56 & F58. Second by Harold Bergdoll. Motion was amended to include: F56 Ilin the amount of $31,450.00 and" F58 "in the amount of $46,400.00." Second by Harold Bergdoll. Motion carried unanimously 4-0. Misc. eorres: It was determined that the June 10, 2009 meeting will be canC@~ du~ - lack of quorum. It was agreed to conduct a special meeting at O:rnJa.m. on May 22,2009 to approve Scope of Services by Malcolm Pil1Mit ~..~'''-_.~.-.-~'- ~. '"' , ,__-0 ~.."'"' ....--.,- ~._-.,. ~~~-_.-.." -""'"~,-- 16/ l' A 6 VI. Old Business It was suggested to post signage upon completion of Projects and to thank the Community for their support. Robert Jones moved to approve informational signage for the Bond Issue Project. Second by George Fogg. Motion carried unanimously 4-0. VIII. Public Comments A. Signage on Forest Lakes Blvd.-Darryl Richard announced a resident request to upgrade to decorative signs post. A proposal by Lykins Signtek ($1,360.00) to remove the 4" wood post and replace with the same was distributed. (See attachments) George Fogg moved to approve the repair the sign (and or post) that are deteriorating and consider upgrading signs when the MSTU Project list is complete. Second by Harold Bergdoll. Motion carried unanimously 4-0. _... ,."- .-'" tJ----/ 16/1 A6 . EXECUTIVE SUMMARY Recommendation to adopt an Ordinance amending Ordinance No. 91-107 as amended, which created the Forest Lakes Roadway and Drainage Municipal Service Taxing Unit (MSTU), to include installation of sidewalks and related amenities, beautification and maintenance of areas within the MSTU as determined by the Advisory Committee. OBJECTIVE: That the Board of County Commissioners adopt an amendment to Ordinance No. 91-107, which created the Forest Lakes Roadway and Drainage Municipal Service Taxing Unit (MSTU), to include installation of sidewalks and related amenities, beautification and maintenance of areas within the MSTU as determined by the Advisory Committee. CONSIDERATIONS: On March 11,2009, the Forest Lakes MSTU Committee made a motion (approved unanimously 5-0), for the modification of the existing MSTU Ordinance 91-107, as amended, to include the installation of "sidewalks." Amending the ordinance will allow the MSTU to address "public health, safety, and welfare" issues related to pedestrian safety in the course of its roadway and drainage improvement projects. The addition of sidewalks will allow for safe use of the public rights of way within Forest Lakes Community by separating vehicular traffic users and pedestrian/bicyclist users. On April 8, 2009, the Forest Lakes MSTU Committee made a further motion to modify its current ordinance to include "beautification" as part of its purpose. In conjunction with this amendment, the Committee is pursuing the installation of "street trees" along the main "loop" boulevard in the Forest Lakes Community. The street trees will provide for enhancement of the aesthetics of the entire community. On April 28, 2009 Collier County Board of County Commissioners directed staff to coordinate with the Office of the County Attorney on a proposed amendment to the Forest Lakes Roadway and Drainage Municipal Service Taxing Unit Ordinance. The proposed Ordinance is attached to this Executive Summary and has been lawfully advertised. Staff considers the ordinance modification necessary in order to enable the Forest Lakes Roadway and Drainage MSTU to expend bond issue funds for the expanded purpose to include installation of sidewalks and related amenities, beautification and maintenance of areas within the MSTU as determined by the Advisory Committee. FISCAL IMP ACT: Funding for the proposed project activity, consistent with the expanded purpose, will be through Forest Lakes MSTU Fund 159. The engineering estimate for sidewalk installation is $741,600. Engineering Estimate for Street Tree planting is $100,000. Total fiscal impact is estimated to be $841,600 in project expenditures for FY -2010. Funding is available in MSTU Fund 159. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office, is not quasi-judicial and requires no ex parte disclosure, requires only a majority vote for approval, and is otherwise legally sufficient for Board action.-SRT ,--"' ._~_..".__.~....~ ....._,-~,........---,.., _.".~,,'-"~. ~ 16/ 11:-rA6 I GROWTH MANAGEMENT IMPACT: Consistent with the Public Faci lities Element of the Growth Management Plan. RECOMMENDATION: That the Board of County Commissioners adopts and authorizes its Chairman to sign the Ordinance Amendment. Prepared By: Darryl Richard, MSTU Project Manager, Alternative Transportation Modes Department Attachments: 1) Amending Ordinance 2009 2) Minutes - Forest Lakes MSTU 4-8-09 3) Revised Project List per Committee Approval on 4-8-09 2 ". . ._..._-".~,--<.,~ -'- -~-"~",.._---""",,,,~~~ ,".~.,'_.~""-,."....... ~ 16/ t~6 .. ORDINANCE NO. 2009~ AN ORDINANCE AMENDING COLLIER COUNTY ORDINANCE 91-107, AS AMENDED (THE FOREST LAKES ROADWAY AND DRAINAGE MUNICIPAL SERVICE TAXING UNIT); AMENDING SECTION ONE, CREATED: BOUNDARIES, PURPOSE, TAXING AUTHORITY; PROVIDING FOR CONFLICT AND SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE OF LAWS AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on December 10, 1991, the Board of County Commissioners adopted Ordinance No. 91-107, establishing the Forest Lakes Roadway and Drainage Municipal Service Taxing Unit (the "MSTU"); and WHEREAS, the Forest Lakes Roadway and Drainage Municipal Service Taxing Unit Advisory Committee requested that the Board of County Commissioners amend and revise Section One of Collier County Ordinance No. 91-107. as amended, to include the installation of sidewalks and for beautification within the MSTU; and WHEREAS, on May 26, 2009, the Board of County Commissioners as the governing body of the Forest Lakes Roadway and Drainage Municipal Service Taxing Unit approved the amendment to Ordinance No. 91-07. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: SECTION ONE: AMENDMENT TO SECTION ONE OF ORDINANCE 91-107, AS AMENDED. Section One is hereby amended to read as follows: SECTION ONE. Forest Lakes Roadway and Drainage Municipal Service Taxing Unit Created: Boundaries, Purpose, Taxing Authority. 1 Underlined words are added; Struck Through words are deleted. ~~ .y.,^.------------~._..,.,_.- _.,,_.~. . "W_._,....__~_~.~. .._...~'"_,.,_." .-- ._,_,._~._,""..~'o.,_._~. 16/ l'A6 1. There is hereby created the Forest Lakes Roadway and Drainage Municipal Service Taxing Unit (hereinafter referred to as the "unit") with boundaries described as follows, to wit: A tract ofland in Section 14, Township 49 South, Range 25 East, Collier County, Florida described as follows: Commencing at the northwest comer of said Section 14, run S. 000 19' 00" W along the west line of said Section 14 for 50.00 feet to the POINT OF BEGINNING, said point being on the Southerly Right-of-way line of State Road S-896 (pine Ridge Road) and being the Northwestern most comer of the Forest Lakes Homes as recorded in Plat Book 12, Pages 41 - 46 in the public records of Collier County, Florida; thence run East, along said Right-of-way line for 1275.27 feet to a point on the Western right-of-way of Forest Lakes Boulevard; thence continuing along said Right-of-way of SR S-896, East for 1,372.88 feet to the North 1/4 comer of Section 14; thence continuing along said Right-of-way N. 89059' 40" E for 1,323.81 feet to a point on the East line of the Northwest 1/4 of the Northeast 1/4 of said Section 14 and being the geastem Right-of-way of Woodshire Lane; thence leaving SR S-896 and run along the Eastern Right-of- way of Woods hire Lane and the East line of the Northwest 1/4 of the Northeast 1/4 of said Section 14, S 000 04' 18" E for 749.54 feet to a point of curvature of said road; thence leaving said road and continuing along said line, S 000 04' 18" E for 512.50 feet to the Southeast comer of the Northwest 1/4 of the Northeast 1/4 of said Section 14; thence along the South line of the Northwest 1/4 of the Northeast 1/4 S 890 48' 47" W for 512.50 feet to a point on the Southern Right- of-way of Woods hire Lane; thence continuing along said line S 890 4S' 47" W for 811.38 feet to the North-South 1/2 line of said Section 14; thence along the Eastern Right-of-way of Woodshire Lane and the North-South 1/2 line S 000 01' 23" E for 2,508.87 feet to a point; thence leaving said line S 890 39' 24" W for 21.59 feet to a point, said point being the Southeasterly most comer of Forest Lakes Homes as recorded in Plat Book 12, Pages 41--46 in the public records of Collier County, Florida; thence S 890 39' 24" W for 476.79 feet to a point of curvature; thence 221.52 feet along the arc of a curve, concave to the Southeast, having a radius of 667.29 feet and subtended by a chord having a length of220.51 feet and bearing S SOO OS' 46.5" W to a point of tangency; thence S 700 38' 09" W for 78.45 feet to a point of curvature; thence 990.66 feet along the arc of a curve, concave to the Northeast, having a radius of 1,250.00 feet and sub tended by a chord having a length of 964.94 feet and bearing N 860 39' 35.5" W to a point of reverse curvature; thence 829.00 feet along the arc of a curve, concave to the South, having a radius of 900.00 feet and subtended by a chord having a length of 800.00 feet and bearing S 890 39' 24" W; thence S 890 38' 30" W for 64.95 feet to a point on the West line of Section 14, said point being the Southwestern most comer of Forest Lakes Homes subdivision; thence N 020 15' 35" W along said West line for 1,195.80 feet to the West 1/4 comer of Section 14; thence 2 Underlined words are added; Struck Through words are deleted. .t... . ~._.",,_.,.~ ,...., ...--..-.---,.,. , 161 lA continuing along said West line N 000 19' 00" E for 2,595.97 feet to the POINT OF BEGINNING. (2) The unit hereby created and established is for the purpose of providing, installing and maintaining improved roadway lighting, traffic control signage and devices, the installation of sidewalks and related amenities. beautification and maintenance of areas within the MSTU as determined by the Advisory Committee. and roadway-related drainage and roadway restoration within the area of the Unit; and to that end shall possess all the powers to do all things reasonably necessary in connection therewith. The initial improvements hereunder shall be within that area depicted on Exhibit "A" attached hereto and shall include: A. Complete restoration of roadway including: 1. Existing road bed mixed in place. 2. Prime and cover. 3. 2" of asphalt pavement surface course. 4. Installation of necessary drainage pipe. B. Providing pump and force main for drawdown of lake surface and off-site discharge to enable improved roadway drainage. C. Maintenance of such improvements, as required. Said unit shall have the authority to levy ad valorem taxes as prescribed by law not to exceed four mil in anyone fiscal year. SECTION TWO: CONFLICT AND SEVERABILITY. In the event this Ordinance conflicts with any other Ordinance of Collier County or other applicable law, the more restrictive shall apply. If any phrase or portion of this Ordinance is held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a 3 Underlined words are added; Struck Through words are deleted. ~--_.------ ----- -- _._------------_.--._-------~--_._._.,--,.._-- "----- _.......,,'~_._-_........~ 161 lA6 .. separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion. SECTION THREE: INCLUSION IN THE CODE OFLA WS AND ORDINANCES. The provisions of this Ordinance shall become and be made a part of the Code of Laws and Ordinances of Collier County, Florida. The sections of the Ordinance may be renumbered or re-Iettered to accomplish such, and the word "ordinance" may be changed to "section," "article," or any other appropriate word. SECTION FOUR: EFFECTIVE DATE. This Ordinance shall be effective upon filing with the Florida Department of State. PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier County, Florida this 26th day of May, 2009 ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK, Clerk OF COLLIER COUNTY. FLORIDA By: Deputy Clerk Donna Fial~ Chairman Approved as to form and Legal sufficiency: (it' Scott R. Teach Deputy County Attorney 4 Underlined words are added; Struck Through words are deleted. 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I o ~Q~;:I Cb.~ U) ~~~ .ll: 0 nl ... 0 u.Za:::;:' -lQ.u ~::l::l!;l) ~u~ 1nsi: .!Ii CQ~ Q e tIl 1/ ~ ~ ~ ., '" ~ '" g g .2:1: ., i';i ~ ~ ~ R " " ~ i';i ~ I::' ! j] ! '1 i ! g ~ 8 i ~ ~ 10 g i ~ :f ~ ~ " ~ e t; .... f 1;; .=: ~ .i;! w ~ o "' ... t ~ a.. I f :c I i 1l ,,; ii I ! i u- 1 ! g 1 i .. i 1 ~ ! ~ - I I I I f' I i I I 1 '" f Ji t i ~ E .. , r I j 1 l ii: iil " ! ~ : I ! = t ::l J f I ~ ' ~ d f I <> ... . ~ , :t) , ~ III lli ' ~ .. '" If ~ ill .. ... u. ... u- ... ... ,!!:- ... ... ... <; % .. II " '" ~ :: ~ ~ ;! '!! - ~ I Ii. n....__ ._..._~..~--- -"'->.'",........,."',"...._,,',~.,,..'.....-.,."'. ,._..w,.,w~.,._,,_ 16 I 1 A 6 Malcolm Pirnie, Inc. INDEPENDENT ENVIRONMENTAL 4315 Metro Pkwy, Suite 520 ~~LC( )~'A ENGINEERS, SCIENTISTS AND Fort Myers, FL 33916 IRNI COtlSULTANTS Phone (239) 332-1300 Fax (239) 332-1789 www,pirnie,com May 12, 2009 Mr. Darryl Richard, RLA Project Manager Collier County Department of Alternative Transportation Modes 2885 Horseshoe Drive South Naples, Florida 34104 Re: Forest Lakes MSTU Bond Issue Project No. F-58 Sidewalks, Lighting Improvements, and Roadway Tree Plantings Dear Mr. Richard: Malcolm Pirnie is pleased to provide the Collier County Department of Alternative Transportation Modes , (County) this scope of work for Project Oversight and Field Inspection Services for the above-referenced project. The purposes of this project are (1) to assist the County with the selection of a Landscape Architect (LA) to design the project, and (2) to provide full-time field surveillance and oversight services during construction. SCOPE OF SERVICES The services for this project include the following: . Attend up to three (3) meetings with the County, MSTU members, and others as requested to develop and document the project scope. For the purposes of this scope, Malcolm Pirnie assumes that this project will be solicited through an annual contract under the County's Best Value Offer policy and no bid support services will be required. . Attend up to ten (10) meetings with the successful design firm, County staff, the MSTU committee, and other affected parties to discuss project design issues, (i.e. use of ROW, construction access, etc.) and to coordinate the project with ongoing MSTU projects. . Malcolm Pirnie will review the 30%, 60%, and 90% design plans and specifications prepared by the design firm and provide comments as necessary. . Provide full-time construction oversight and field surveillance services during the course of the construction work for up to twenty-five (25) working days. For the purposes of this scope, full time is considered to be eight (8) hours per working day. "..,-" --~"';~'-"~'"-~ ~ - ..".."'"""'."".........,-".~~..,^"".~- -'.'- -~~- ..... 16/ tlA6 ~ .\~\I( 01 \\ Mr. Darryl Richard, RLA IRNIE~ Forest Lakes MSTU Bond Project No. F-SS Sidewalks, Lighting Improvements, and Roadway Tree Plantings May 12,2009 Page 2 of 2 ADDITIONAL SERVICES In addition to performing the work identified in this scope, Malcolm Pirnie will perform Additional Services as requested by the County. The need for such services may arise from the completion of the tasks identified above and cannot be fully defined at this time. However, it may be determined at some future date that these additional services are necessary to thoroughly complete or implement the Work. Examples of Additional Services may include technical evaluations, preparation of reports, or other activities deemed necessary by the County. It should be noted that the fees for these services have not been included in this scope. Such tasks and their level of effort, associated budgets and schedules will be described in detail in work authorizations to be issued at the time such tasks are requested by the County. SCHEDULE Malcolm Pirnie anticipates providing the professional services outlined above for a period of up to one hundred eighty (180) calendar days after receipt of Notice to Proceed, budget permitting. COMPENSATION Malcolm Pirnie will provide this scope of services under the terms and conditions of Contract 05-3657 Agreement for Project Management and Oversight Services for a lump sum fee of $46,400. The project budget is based on the scope of work as provided and is subject to cost adjustment resulting from any change in the scope or schedule of work. Malcolm Pirnie appreciates this opportunity to provide this requested scope of services, and will enjoy working with the County on this important project. If you have any questions regarding this scope or need any additional information, please feel free to contact Christopher Tilman, P.E. or me at (239) 332- 1300. Sincerely, MALCOLM PIRNIE, INC. ~-hJ. ~~ Robert H. French, P.E. Senior Associate A403748 . "o~u, _....-^- --.-.- __>~_,._"~,, ",",_,,,,.,_...~__,",,,,,,,~,,,,,_u,,,~,_,,,, _ _,' .~'____~,,"""""'_<_'."'__ 16 , ~1 ~6a 11 Icalm Pirnie, Inc. INDEPENDENT ENVIRONMENTAL 4315 Metro Pkwy, Suite 520 i\~LC()~\1 ENGINEERS. SCIENTISTS AND Fart Myers, FL 33916 IRNI CONSULTANTS Phone (239) 332-1300 Fax (239) 332-1789 www,pirnie,cam ( May 12, 2009 Mr. Darryl Richard, RLA Project Manager Collier County Department of Alternative Transportation Modes 2885 Horseshoe Drive South Naples, Florida 34104 Re: Forest Lakes MSTU Bond Issue Project No. F-56 South Woodshire Ditch Improvements Dear Mr. Richard: Malcolm Pirnie is pleased to provide the Collier County Department of Alternative Transportation Modes (County) this scope of work for Field Inspections and Construction Services for the above-referenced project. The purpose of this project is to regrade and reconfigure the southern portion of the existing Woodshire Ditch to improve the drainage along Woodshire Lane. SCOPE OF SERVICES The services for this project include the following: . Conduct field work and other investigations necessary to develop a work scope for contractors to perform grading and drainage improvements to the southE':m portion of the existing Woodshire Ditch. The work scope will be sufficient for contractors to provide quotes, including estimated quantities for unit price items (Le. grading, sodding, etc.). For the purposes of this scope, Malcolm Pirnie assumes that this project will be quoted through annual contracts and no bid support services will be required. . Conduct one (1) on-site meeting to review the work scope !n the field with contractors before quotes are submitted. . Review submitted quotes and make recommendation of award to the County. . Attend one (1) preconstruction meeting with the successful Contractor, County staff, the MSTU committee, and other affected parties to discuss project issues, (Le. maintenance of traffic, construction access, etc.). . Provide full-time contractor oversight and field direction during the course of the construction work, up to twenty (20) working days. For the purposes of this scope, full time is considered to be eight (8) hours per working day. -" - ---.,-.-------- . -- ... 16 , 1 A6 , 1 .\ \,\1 ( 01 \\ Mr. Darryl Richard, RLA 'IRNIE Forest Lakes MSTU Bond Project No. F-56 South Woodshire Ditch Improvements May 12, 2009 Page 2 of 2 ADDITIONAL SERVICES In addition to performing the work identified in this scope, Malcolm Pirnie will perform Additional Services as requested by the County. The need for such services may arise from the completion of the tasks identified above and cannot be fully defined at this time. However, it may be determined at some future date that these additional services are necessary to thoroughly complete or implement the Work. Examples of Additional Services may include technical evaluations, preparation of reports, or other activities deemed necessary by the County. It should be noted that the fees for these services have not been included in this scope. Such tasks and their level of effort, associated budgets and schedules will be described in detail in work authorizations to be issued at the time such tasks are requested by the County. SCHEDULE Malcolm Pirnie anticipates providing the professional services outlined above for a period of up to ninety (90) calendar days after receipt of Notice to Proceed, budget permitting. COMPENSATION Malcolm Pirnie will provide this scope of services under the terms and conditions of Contract 05-3657 Agreement for Project Management and Oversight Services for a lump sum fee of $31,450. The project budget is based on the scope of work as provided and is subject to cost adjustment resulting from any change in the scope or schedule of work. Malcolm Pirnie appreciates this opportunity to provide this requested scope of services, and will enjoy workirfg with the County on this important project. If you have any questions regarding this scope or need ~'ny additional information, please feel free to contact Christopher Tilman, P.E. or me at (239) 332- 1300. Sincerely, '1' MALCOLM PIRNIE, INC. ~-hl, ~~ Robert H. French, P.E. Senior Associate A403748 ,"- ., ~-'" 16 I 1 A6 ,I '.I Malcolm Pirnie, inc. INDEPENDENT ENVIRONMENTAL 4315 Metro Pkwy, Suite 520 ~~tC()~'A ENGINEERS. SCIENTISTS AND Fort Myers, FL 33916 IRNI CONSULTANTS Phone (239) 332-1300 Fax (239) 332-1789 www.pirnie,com May 12, 2009 Mr. Darryl Richard, RLA Project Manager Collier County Department of Alternative Transportation Modes 2885 Horseshoe Drive South Naples, Florida 34104 Re: Forest Lakes MSTU Bond Issue Project No. F-56 South Woodshire Ditch Improvements Dear Mr. Richard: Malcolm Pirnie is pleased to provide the Collier County Department of Alternative Transportation Modes (County) this scope of work for Field Inspections and Construction Services for the above-referenced project. The purpose of this project is to regrade and reconfigure the southern portion of the existing Woods hire Ditch to improve the drainage along Woodshire Lane. SCOPE OF SERVICES The services for this project include the following: . Conduct field work and other investigations necessary to develop a work scope for contractors to perform grading and drainage improvements to the southern portion of the existing Woodshire Ditch. The work scope will be sufficient for contractors to provide quotes, including estimated quantities for unit price items (Le. grading, sodding, etc.). For the purposes of this scope, Malcolm Pirnie assumes that this project will be quoted through annual contracts and no bid support services will be required. . Conduct one (1) on-site meeting to review the work scope in the field with contractors before quotes are submitted. . Review submitted quotes and make recommendation of award to the County. . Attend one (1) preconstruction meeting with the successful Contractor, County staff, the MSTU committee, and other affected parties to discuss project issues, (Le. maintenance of traffic, construction access, etc.). . Provide full-time contractor oversight and field direction during the course of the construction work, up to twenty (20) working days. For the purposes of this scope, full time is considered to be eight (8) hours per working day. . ..,~", ._,.."_,_"..._.._,,...~_.'h"'____'" 16 I .. 'i~ .,;111;-' ,~'" ", ..'\y ~. '\.,.'. I :\r'( (>L \\ Mr. Darryl Richard, RLA >IRNIE Ft'llrest Lake:> MSTU Bond Project No. F-S6 South Woodshire Ditch Improvements May 12, 2009 Page 2 of 2 ADDITIONAL SERVICES In addition to performing the work identified in this scope, Malcolm Pimie will perform Additional Services as requested by the County. The need for such services may ariSe\! from the completion of the tasks identified above and cannot be fully defined at this time. However,it may be determined at some future date that these additional services are necessary to thoroughly comlplete or implement the Work. Examples of Additional Services may include technical evaluations, prepal"ation of reports, or other activities deemed necessary by the County. It should be noted that the fe-es for these services have not been included in this scope. Such tasks and their level of effort, associateld budgets and schedules will be described in detail in work authorizations to be issued at the time such ta~sks are requested by the County. SCHEDULE Malcolm Pirnie anticipates providing the professional services outlined abt-ove for a period of up to ninety (90) calendar days after receipt of Notice to Proceed, budget permitting. COMPENSATION Malcolm Pirnie will provide this scope of services under the terms and co~nditions of Contract 05-3657 Agreement for Project Management and Oversight Services for a lump SUim fee of $31,450. The project budget is based on the scope of work as provided and is subject to cost aeJjustment resulting from any change in the scope or schedule of work. Malcolm Pirnie appreciates this opportunity to provide this requested SCQ,ipe of services, and will enjoy working with the County on this important project. If you have any questions regarding this scope or need any additional information, please feel free to contact Christopher Tfilman, P.,E. or me at (239) 332- 1300. Sincerely, MALCOLM PIRNIE, INC. ~1J. ~~ Robert H. French, P.E. Senior Associate A403748 ".,~ , I~""-'''''''' ."-......".---..- ~- 161 l'A6 RichardDarryl From: ChesneyBarbara Sent: Tuesday, May 12, 20092:31 PM To: RichardDarryl Cc: tipton_b; AhmadJay; LynchDiane; arnold_m Subject: FW: Aims Issue 3971 TS 1570 Jimenez/Jimpson Lane Sign Thank you very much for the prompt response. Appreciated and closed out in AIMS. BC -----Original Message----- From: BarbaraChesney@colliergov.net [mailto:BarbaraChesney@colliergov.net] Sent: Tuesday, May 12, 2009 2:26 PM To: ChesneyBarbaraj Feder_N Subject: Aims Issue 3971 TS 1570 Jimenez/Jimpson Lane Sign You are CCed on Issue number 3971 Heather: AIMS 3971 TS 1570 Response due COB 5/18/09j provided 5/12/09. Please close this issue out. On 5/12/09 in the morning, Darryl Richard met with Mr. Jiminez at his residence at 1501 Jimpson Lane. The road within the Forest Lakes community are private and are maintained through the HOA. Mr. Jiminez was appreciative that the MSTU had repaired the sign per his earlier request (on 4/27 sign reported down, confirmed repaired on 4/30 by Tony Lykins, of Lykins Signtek) and with staff's prompt response. However, Mr. Jiminez stated that he didn't like the cwood post' that's being used for stop signs along Forest Lake Blvd. (the loop road near Single Family homes in Forest Lakes Community). Mr. Jiminez stated that the sign down the street at Unica Lane is a nice metal ornamental sign - and that that's the type of signage he would like to see in his Community. Note: The Collier County Board of County Commissioners on September 12, 2000 included "traffic control signage and devices" in purpose of Forest Lakes MSTU (adoption of Ordinance 2005-20 which modified "Forest Lakes MSTU>> Ordinance 91-107)) Accordingly, since September 2000 the Forest Lakes MSTU has installed and maintained signage within the Forest Lakes Community. Mr. Jiminez was appreciative that staff had responded to his request for information and will follow-up with the MSTU Committee on his request to Cupgrade' the signage. Again, this is not a public road but private, and up to the Forest Lakes HOA/MSTU to address their sign issues. On behalf of Darryl Richard, ATM Barbara PLEASE, ONLY SEND MESSAGES ABOUT ISSUES THROUGH AIMS. Thank You. Please click on link below to review item http://bccportal0101/webapps/bcc/aims08/Default.aspx?IncidentID=3971 1 " '.._~,~-~_. . ~ """""'lI[ UT ~ :;"~ ~~4 ~-,. ,i': ~; , ., " ~..' ':~ -.....' ---..-.... . ",lfe.' ',.,~; ,..... ~:;;} J'i~. "'r "".~C'Mt "'~- ..J,,,,, .". " ,~ ./ ...... ~ ,,/,,' Q . ?~f.f\!a~l :,~ - ;,rt :; .~... .... . . ')1 ~ +,_ ..:;r;~ '.'.'..Y ~ '~' ~ ",....',,'vt' '.' " " , l ;<'~'., :"" '~, .., 1'~. .. RichardDarryl 16/ U6 From: RichardDarryl Sent: Thursday, April 30, 2009 1 :49 PM To: Tony Lykins Subject: RE: PO for Lykins for the Forest Lakes MSTU Great! Thanks! Look forward to getting your quote to repair all the wood poles on Forest Lakes Blvd. (the loop road) in Forest Lakes MSTU Darryl From: Tony Lykins [mailto:tony@lykins-signtek.com] Sent: Thursday, April 30, 2009 12:20 PM To: RichardDarryl Subject: RE: PO for Lykins for the Forest Lakes MSTU Signs repaired. I will be out tomorrow for a drive through to count new wood post needed, - Thanks Tony Lykins Lykins Signtek Business Development Cell: (239) 777-6201 Office: (239) 594-8494 Fax: (239) 591-3940 -----Original Message----- From: RichardDarryl [mailto:DarryIRichard@colliergov.net] Sent: Monday, April 27, 2009 12:10 PM To: Tony Lykins; sharon@lykins-signtek.com Cc: sillerv_t; lulich_P; wilson_p Subject: FW: PO for Lykins for the Forest Lakes Msru Importance: High Tony, When you're out repairing the previously reported sign down at Wisteria Lane (per your attached PO) Please swing by and take a look at another one Uust reported today) on Jimpson Lane We need a quote to repair this one as well. (note: since your quote didn't break out a unit cost for repair of one single 4 x 4 post a PO increase is not possible on your existing PO) 1 --^~~._.._._"-..,,- _._-- - -- 16/ lA6 ~ RichardDarryl From: wilson_p Sent: Monday, April 27, 200911:57 AM To: lulich_P; RichardDarryl; sillery_t Cc: nabizad_s; tipton_b Subject: Emailing: Map of [1500-1599] Jimpson Ln Naples, FL by MapQuest.htm ~ "lap of [1500-1599] Jimpson Ln .., Does the MSTU maintain the stop at Forest Lakes and Jimpson Lane? Mr. Jainez 786-247-6652 called and said it was down. Thanks 1 -~- T ""Ir'"" W .""".-...."',.- __ ... .._.. ~ __'_"~_k'_ 16 I l~A 6 Date: 5/5/2009 5935 Taylor Rd. Estimate # : 3353 Naples FL. 34109 Created By: PHONE 239-777- Tony Lykins FAX 239-591-3940 239-777-6201 tony@lykins-signtek.com Estimate! Contract Prepared By Lykins Signtek, Inc. for: Collier County dept. of alternative Address: 2885 Horseshe Dr. S Naples FL 34104 To: Darryl Richard Phone: 252-5775 From: Tony Lykins Fax: 252-6219 Quote 4" wood post replacement for" Forest Lakes" Item Description Quantity @ Price 1) Remove signage from existing 4" wood post in "Forest 17 $80.00 $1,360.00 Lakes" put existing signage back on new 4" wood post and re-install same. Sub Total: $1,360.00 Sales $0.00 Total: $1,360.00 **NOTE : Signs are custom produced to your specifications. All orders of $250.00 or less require pre-payment unless prior credit arrangements are I accept the above proposal and agree to pay for said work promptly upon completion of same, Authorized Signature: Date: Deposit Amount: CHECK/CC # Terms and Conditions: Prices on this contract are valid for 30 days. 50% deposit is required to commence and the balance is due upon completion Signing of this document constitutes a legal and binding contract between parties named on this agreement. Customer is responsible for landscape amenities within install area or as required for permitting Goods sold remain the property of seller until paid in full. Customer agrees to provide necessary information to obtain permit, electrical supply to sign or fixture location, and/or provide color and logo information where specified. Customer is responsible for any cap rock, lime rock or unforeseen digging conditions 1.5 % Monthly Late Fee applied to all past due invoices Warranties: Workmanship: All signs or fixtures fabricated and installed by Lykins Signtek and its affiliates are warranted against defects in material and workmanship for one year, parts and labor. Page 1 of 1 . --~""'" 1IQ- #15 F-62 Maintenance Dredging of Lake 8 TBD* $25,016 1 1 A I~ , {"':: F-63 Property Line Wall along Woodshire Lane TBD* $350,000 ' '_~ 1 #16 #17 F-64 Roadway Tree Plantings* TBD* $100,000 TOTAL - Per 4/8/09 Committee Action: $1,969,100 *Notes: 1. Project Schedules; we need to add schedules to all of these projects. 2. MSTU Ordinance; change in ordinance to add 'sidewalks' and 'beautification' pending BCC Action. 3. Design Services; Chris please review all of these projects 8 thru 17 and advise which ones may require 'Design Consulting Services' beyond Malcolm Pirnie's Engineering Project Oversight/CEI Services. Such as Item #11 Sidewalks (recommend consideration of Landscape Architect (LA) Services); Same with item's #12, #16, and #17; We have some time to prepare proper bid docs with Project Drawings and Details if we initiate our action now to obtain design services. Malcolm Pirnie of course will still serve as Project Oversight and CEI. (Cost Factors for these Design Services should be considered on our TOTAL - Per 4/8/09 Committee Action) Thank you, Darryl Richard, RLA, MSTU Project Manager Collier County Department of Alternative Transportation Modes 2885 Horseshoe Drive South Naples, Florida 34104 telephone: 239-252-5775 Fax: 239-252-6219 Cell: 239-253-9083 da rrylricha rd@colliergov.net 5/13/2009 . ----~_.-_..._,._"-' - ,-. ~- T~ , t: ~ l:: ~ ~ l!; ~ l;;l ~ ~ b: ~ t: ~ ~ ~ iD e: ~ ~ ~:;: ~ N ~;:; II) CD.... a> "'". 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LAKES ADVISORY COMMITTEE 2885 HORSESHOE DRIVE SOUTH NAPLES, FL 34104 May 27, 2009 Minutes I. Call to order Meeting was called to order at 9:58 a.m. by Robert Jones. A quorum was established. II. Attendance Members: Harold Bergdoll, William Seabury (Absent), George Fogg, Robert Jones, Virginia Donovan (Excused) County: Tessie Sillery-Operations Coordinator, Darryl Richard-Project Manager Other: Chris Tilman-Malcolm Pirnie, Darlene Lafferty-Mancan III. Approval of Agenda Add: VI. A. Summer Meeting Schedule George Fogg moved to approve the agenda as amended. Second by Harold Bergdoll. Motion carried unanimously 3-0. IV. Approval of Minutes - May 13,2009 Change: V. B., Pg 3, Paragraph 4, should read: The suggestion was made to remove the chain link fence and install the wall prior to re-grading (Project F-63.) Chris Tilman concurred. V. B., Pg 3, Paragraph 9, Bullet 2, should read: The Committee requested to establish a "system for the Lakes and Swales to match the Golf Course hole numbers. " George Fogg moved to approve the May 13, 2009 minutes as amended. Second by Robert Jones. Motion carried unanimously 3-0 V. Transportation Services A. Project Manager Report - Darryl Richard I Chris Tilman - Malcolm Pirnie - The Forest Lakes Master Project List was distributed. (See attached) Darryl Richard anticipates the necessity of a Landscape Architect on the Cui de sac Projects. Additionally one Committee Member may serve on the Selection Committee. 1 _"w, "'~.''''' -_'''''^""",,"..,,.,--,.-~ '~"'->'''.'~~',.'..- ~ oW 16/ 1A6 Robert Jones moved to appoint George Fogg to serve on the selection Committee. Second by Harold Bergdoll. Motion carried unanimously 3-0. It was concluded Harold Bergdoll and George Fogg will be Community Liaison(s) for Public input on the Cui de sac Projects. B. Malcolm Pirnie Proposals were distributed and reviewed by Darryl Richard and Chris Tilman: (See attachments) ~ Proiect (F-57) Drainaae System Mappina and Adiustments * Proposal amount $48, 700.00 * Drainage Corrections or Adjustments will be performed via the County BVO (Best value offer) Maintenance Contract Discussions ensued concerning Pg 1, bullet 3, verbiage and concluded an adjustment will be made. George Fogg moved to approve the (Malcolm Pirnie) Scope of Services (in the amount of $48, 700.00) with the addition to third item of identifying what the oversight is to be. Second by Harold Bergdoll. Motion carried unanimously 3-0. It was confirmed RWA fees (CAD & elevation work) are included in the $48,700.00 Malcolm Pirnie Proposal. ~ Proiect (F-60) Cui de sac Improvements * Proposal amount $48,400.00 * Cost driven by the amount of field time * Number of CuI de sac-22 * Anticipate multiple (3-4) CuI de sac prep performed per day * Confirmed Sub-Contractors will not be utilized * Malcolm Pimie will assist with the B VO (Best value offer) preparation for a Landscape Architect After much discussion on the BVO (Best value offer) process George Fogg requested a copy of the BVO Policy prior to serving on the Selection Committee. The request was made to adjust Pg 1, Bullet 3 to read: 30%, 60%, and "100%." George Fogg moved to approve Project F-60 from Malcolm Pirnie for the Cui de sac improvements at Forest Lakes MSTU for $48,400.00 with one change (30%, 60%, & 100%). Second by Harold Bergdoll. Motion carried unanimously 3-0. ~ Proiect (F-62) Maintenance Dredaina of Lake 8 * Clarified the lake is located at hole #9 and will change to correspond with the hole number 2 "-'-~' ~"-""-'~-""-'-"-""--'- 16/ lA6 * Project consists primarily of Tree removal in the shoaled area Discussions ensued concerning the type of equipment used for the Project and the access point to the job ~ite. It was suggested to utilize a method that will not interfere with the Scope of work, allow Golf play to continue, and minimize damage. Harold Bergdoll moved to accept (Malcolm Pirnie Proposal for) Project F-62 in the amount of $37,219.00. Second by George Fogg. Motion carried unanimously 3-0. Harold Bergdoll requested a copy of the schedule for the Contractor work to coordinate golf play. ~ Proiect (F-63) Property Line Wall Along Woodshire Lane * TASK 200, Bullet 2, will be modified to read 30%,60%, & 100% * It was confirmed the Drainage Swale will be installed inboard of the wall and the Scope is included in Project F-56 George Fogg moved to approve Scope F-63 as presented with two amendments: this will be coordinated with Drainage design in F- 56 and plan review under TASK 200 will read 100% instead of 90%. Second by Harold Bergdoll. After much discussion it was clarified the Wall length will be 122 linear feet and 8 ft. tall from the existing grade. Additionally Design Firm will attain the Permit. Motion carried unanimously 3-0. George Fogg requested copies of the Scope of Services for Projects F-58, F-59, and F64. Staff will provide the Work Order Proposals to the Committee. VI. Old Business A. Drainage Structure between MSTU and Downstream Golden Gate Structure - AMIL Gate - Chris Tilman reported physically the gate is in satisfactory condition and noted two issues: <> Operationally the weights are insufficient to properly balance the gate <> It is essential to reduce the Gordon River elevation and stabilize <> Malcolm Pirnie submitted a proposal to Storm Water-Jerry Kurtz to assist with the AMIL Gate It was suggested the Chairman draft a letter urging Storm Water to move forward on the AMIL Gate Project. 3 -- ~ 11'11 ^u."..~..._.., ,.~^,-".- 16/ 1. A6 George Fogg moved to request all the appropriate agencies to move forward expeditiously to solve the AMIL Gate problem and Dredge problem. Second by Harold Bergdoll. Motion carried unanimously 3-0. Staff will assist the Robert Jones in drafting the letter to Storm Water. VII. New Business A. Summer Meeting Schedule-It was agreed by the Committee to meet in July, August, and September pending verification by William Seabury. VIII. Public Comments - None IX. There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11 :32 A.M. Forest lakes Roadway and Drainage MSTU Advisory Committee ~ hs~c~rm~ These minutes approved by the Committee on 7- g- o~ , as presented or amended X Next meeting is July 8, 2009 at 10:00 a.m. CC Transportation Building 2885 Horseshoe Drive South Naples, Fl 34104 4 . . d. "'.~~._~__.; ....-- J 16 I 1'1\ 6 ... RECEiVED f~ORES'r JUl 2 7 2009 ROAD\\ ,\ \\NO DRAI 1\ \(.1 'LS.T.~ L.J1\ K I~~ S M of County Commlaslonera ADVISORY COMMITTEE 2885 HORSESHOE DRIVE SOUTH NAPLES, FL 34104 Fiala Halas Henning Coyle SUMMARY OF MINUTES & MOTIONS Coletta May 27,2009 III. Approval of Agenda Add: VI. A. Summer Meeting Schedule George Fogg moved to approve the agenda as amended. Second by Harold Bergdoll. Motion carried unanimously 3-0. IV. Approval of Minutes - May 13, 2009 Change: V. B., Pg 3, Paragraph 4, should read: The suggestion was made to remove the chain link fence and install the wall prior to re-grading (Project F-63.) Chris Tilman concurred. V. B., Pg 3, Paragraph 9, Bullet 2, should read: The Committee requested to establish a "system for the Lakes and Swales to match the Golf Course hole numbers. " George Fogg moved to approve the May 13, 2009 minutes as amended. Second by Robert Jones. Motion carried unanimously 3-0. V. Transportation Services B. Project Manager Report - Darryl Richard I Chris Tilman - Malcolm Pirnie -Darryl Richard anticipates the necessity of a Landscape Architect on the Cui de sac Projects. Additionally one Committee Member may serve on the Selection Committee. Robert Jones moved to appoint George Fogg to serve on the selection Committee. Second by Harold Bergdoll. Motion carried unanimously 3-0. B. Malcolm Pirnie Proposals were distributed and reviewed by Darryl Richard and Chris Tilman: (See attachments) > Project (F-57) Proposal amount $48,700.00 Discussions ensued concerning Pg 1, bullet 3, verbiage an~i&~ifm~ed an adjustment will be made. Date: -_.' ,.~~~-- ". --,---.._...~~"-- ten. t ,._._.."._,,_.~ ~ ,."."'_.....~',"~._->'_."".~.~".."'~..,,-~-, 161 George Fogg moved to approve the (Malcolm Pir1) AGe of Services (in the amount of UB,700.oo) with the addition to third item of identifying what the oversight is to be. Second by Harold Bergdoll. Motion carried unanimously 3-0. ~ Project (F-60) Proposal amount $48,400.00 The request was made to adjust Pg 1, Bullet 3 to read: 30%, 60%, and "100%." George Fogg moved to approve Project F-60 from Malcolm Pirnie for the Cui de sac improvements at Forest Lakes MSTU for UB,400.oo with one change (300h, 60%, & 100%). Second by Harold Bergdoll. Motion carried unanimously 3-0. ~ Project (F-62) Proposal amount $37,219.00 * Project consists primarily of Tree removal in the shoaled area Discussions ensued concerning the type of equipment used for the Project and the access point to the job site. It was suggested to utilize a method that will not interfere with the Scope of work, allow Golf play to continue, and minimize damage. Harold Bergdoll moved to accept (Malcolm Pimie Proposal for) Project F-62 in the amount of $37,219.00. Second by George Fogg. Motion carried unanimously 3-0. ~ Project (F-63) Proposal amount $49,800.00. The following modification was requested by the Committee: * TASK 200, Bullet 2, to read 30%, 60%, & 100% George Fogg moved to approve Scope F-63 as presented with two amendments: this will be coordinated with Drainage design in F- 56 and plan review under TASK 200 will read 100% instead of 90%. Second by Harold Bergdoll. Discussions continued concerning the Wall length and height. Motion carried unanimously 3-0. VI. Old Business A. Drainage Structure between MSTU and Downstream Golden Gate Structure - AMIL Gate - Chris Tilman reported two issues: The weights are insufficient to properly balance the gate and the need to reduce the Gordon River elevation and stabilize. George Fogg moved to request all the appropriate agencies to move forward expeditiously to solve the AMIL Gate problem and Dredge problem. Second by Harold Bergdoll. Motion carried unanimously 3-0. Motion carried unanimously 3-0. 2 _.~,".~ ,_..-,..,~.~_. --','.~-'_."'.,-_.. 16/ lA7 , IMMOKALEE BEAUTIFICATION M.S.T.U. ADVISORY COMMITTEE February 25, 2009 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes - January 28, 2009 V. Transportation Services Report A. Budget - Caroline Soto B. Project Manager Report - Darryl Richard VI. Transportation Maintenance Report - ClM VII. landscape Architects Report A. Maintenance Report- McGee & Associates B. Phase II B. Project - McGee & Associates C. JRL Design Landscape VIII. Community Redevelopment Agency IX. Code Enforcement Report - Weldon Walker X. Old Business A. Main Street Pedestrian Zoning B. Boundary Expansion XI. New Business XII. Public Comment XIII. Adjournment "'/ - The next regularly scheduled meeting is March 25, 2009 at 4tM.~: At the Immokalee Community Park , . 'm! tS f 0 9 321 First Street South, , ,~:, \)I't Immokalee, FL' Item,: \'to III ~ . , I ::cpies to . J ".- .._.~-~...._- I If' ---_..-."--"- 16/1!~A7 REC -IVED JUl 2 7 2009 Board of County Comml8Slort818 IMMOKALEE BEAUTIFICATION M.S.T.U. ADVISORY COMMITTEE March 25, 2009 AGENDA Fiala Halas I. Call Meeting to Order Henning Coyle II. Attendance Coletta III. Approval of Agenda IV. Approval of Minutes - February 25, 2009 V. Transportation Services Report A. Budget - Caroline Soto B. Project Manager Report - Darryl Richard VI. Transportation Maintenance Report - ClM VII. landscape Architects Report A. Maintenance Report- JRL Design B. Phase II 8. Project - McGee & Associates VIII. Community Redevelopment Agency IX. Code Enforcement Report - Weldon Walker X. Old Business A. Main Street Pedestrian Zoning - Darryl Richard B. Boundary Expansion - Darryl Richard XI. New Business A. Land Development Designs - Penny Phillippi XII. Public Comment XIII. Adjournment The next meeting is April 22, 2009 at 4:30 p.m. Immokalee Community Park Misc, Carres: 321 First Street South, Date: Immokalee, FL -- ._-- -~..-..._. ---- iter'! :N ~-,_.,- --~-,. '""--,,,..~,'- ..--~~, ~ l TIA , _4_""'___'_" ..l. -._~." '_'_"__"'~."_.'~N"""_____' 16/ 'If A7 . IMMOKALEE BEAUTIFICATION M.S.T.U. ADVISORY COMMITTEE April 22, 2009 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes - March 25, 2009 V. Transportation Services Report A. Budget - Caroline Soto B. Project Manager Report - Darryl Richard C. Approval of FY10 Budget VI. Transportation Maintenance Report - ClM VIII. landscape Architects Report A. Maintenance Report- JRL Design B. Phase II B. Project - McGee & Associates VIII. Community Redevelopment Agency IX. Code Enforcement Report - Weldon Walker X. Old Business A. Main Street Pedestrian Zoning - Darryl Richard B. Boundary Expansion - Darryl Richard XI. New Business A. Land Development Designs - Penny Phillippi XII. Public Comment XIII. Adjournment The next regular scheduled meeting is May 22, 2009 at 4:30 p.m. Immokalee Community Park 321 First Street South, Immokalee, FL - -- ~"'~_."''''' , ~-~.~. ,.,~_..,.. . ..'>, "'-"-".."".~ 161 / RE~~D IMMOKALEE BEAUTIFICATION M.S.T.U. JUL 212009 . ADVISORY COMMITTEE RoardotCountyCDmmt... <..,. May 20,2009 ~~.,' ~"".~~ ,', Fiala '/ A AGENDA Hala~., Henning /" r Coyle /2 V:= . Coletta ~ I. Call Meeting to Order / II. Attendance III. Approval of Agenda IV. Approval of Minutes - April 22, 2009 V. Transportation Services Report A. Budget - Caroline Soto B. Project Manager Report - Darryl Richard VI. Transportation Maintenance Report - ClM VIII. landscape Architects Report A. Maintenance Report- JRl Design B. Phase II B. Project - McGee & Associates VIII. Community Redevelopment Agency IX. Code Enforcement Report - Weldon Walker X. Old Business A. Main Street Pedestrian Zoning - Darryl Richard B. Boundary Expansion - Darryl Richard C. ClM Proposal for Tree Stump removal XI. New Business A. land Development Designs - Penny Phillippi XII. Public Comment XIII. Adjournment Mise Corres: The next meeting is June 24, 2009 at 4:30 p.m. Immokalee Community Park Date:_ ___ ..-----..-- 321 First Street South, Immokalee FLtef1! , ..,..-,. W 'Or .........-. 16 /1 A,~ v/ W ., IMMOKALEE BEAUTIFICATION M.S.T.U. ADVISORY COMMITTEE January 28, 2009 Minutes I. The meeting was called to order at 4:50 PM by Cherryle Thomas. A quorum was established. II. Attendance Members: William Deyo, Cherryle Thomas, Lucy Ortiz, Andrea Halman (excused) County: Darryl Richard - Project Manager Landscape, Tessie Sillery- MSTU Operations Coordinator, Rhonda Cummings, Weldon Walker Jr. - Code Enforcement, Eugene Calvert - PE Others: Penny Philleppi - CRA Executive Director, Fred Thomas Sr.~~"';~ CRA Chairman, Brad Muckel - CRA, Christie Betancourt - CRA, Pam Brown - CRA, Richard Tindell - ASLA, John Ribes - FASLA, Mike McGee - McGee & Associates, Jim Fritchey - CLM, Sue Flynn - Mancan III. Approval of Agenda Add: V. C. JRL Presentation V. O. Community Traffic Safety Team - Eugene Calvert, PE ~ William Deyo moved to approve the agenda as amended. Second by Lucy Ortiz. Motion carried unanimously 3-0. IV. Approval of Minutes - November 19, 2008 Lucy Ortiz moved to approve the minutes as submitted. Second by William Deyo. Motion carried unanimously 3-0. V. Transportation Services Report A. Budget Report - Caroline Soto (addressed after V - 0) B. Project Manager Report - Darryl Richard (addressed after V - 0) C. JRL Design, Landscape Architecture Presentation - John Ribes, FASLA and Richard Tindell, ASLA presented 3-display boards, distributed a brochure with a CD and introduced the company in the following way: (See attached) 0 In Florida for 40 Years 0 Working In Collier County since 1978 1 -'-'--", -~"'-' -', -,- --"--_.'- .b.--4 I" 111" ~.,--...' ...,..~ 'M' ..~..~__"......, 1 .... 16 N j~t 1'If Familiar with Immokalee ~ , 0 0 Assigned by Collier County to work with MSTU as a consultant 0 On the Collier County Parks and Recreation Advisory Committee Some of the services they have been involved with: 0 Public Sector - Relative to Recreation 0 Renovation / Beautification 0 Lighting 0 Landscape Management 0 Streetscapes A short question and answer session was held. Darryl Richard estimated McGee & Associates will be involved with the Committee for 4-6 months. McGee has 2-Work Orders; Phase IV and an FOOT Project. He distributed a proposal from JRL Design Landscape Architecture covering consulting services billed hourly. (See attached) . Monthly landscape maintenance Consulting Services for an annual fee on an hourly basis is estimated at $11,684. . Limited Refurbishment Design Services fees will be billed as time and materials upon written request estimated at $4,756. . Required Miscellaneous Services to be performed on an hourly basis estimated at $3,236. . The Proposal totaled $19,676. He noted the monthly landscape maintenance will only be billed on an hourly basis and billed monthly. Lucy Ortiz moved to approve the proposal received from JRL Design for consulting services in the amount of $19,676. Second by William Deyo. Motion carried unanimously 3-0. D. Community Safety - Gene Calvert distributed a Road Safety Audit Report. (See attached) He stated the RSA (Road Safety Audit) team is a group of volunteers who meet once a month to evaluate County traffic safety issues. The Team is made up with persons from County Transportation Planning, Traffic Operations, Engineering, FOOT and the Sheriff's Department. His report included the following: 0 Main Street - Immokalee has a high number of pedestrian and bicycle crashes and fatalities over the past three years. 0 FOOT has offered funding to address 151 Street to 91h Street from a safety perspective. 0 The RSA Team studied the area and submitted a list of findings addressed in the Road Safety Audit Report. 0 Asked the Committee to review and address each finding with McGee & Associates. 0 Each finding has a description of the safety issue with a safety rating and recommendations. 2 ~--, . ""-'., -'''~'''-''''~''''''.'''."'- 1f, ,. " Ji~~. B 1tMA " ~~ 'W 7 f Fred Thomas (Immokalee CRA Director) suggested cutting Main Street to a two-lane road with diagonal parking to help make it safer. Lucy Ortiz recommended lowering the speed limit on Main Street. Darryl Richard asked how much money would be available from the FDOT. Gene Calvert responded funding was available up to 100% of the project, especially with Immokalee having a high crash rating. Statewide there is $100,000,000. Discussion ensued on crosswalk issues in the past and new state requirements. The engineers decided not to call them "crosswalks" due to the liability. In the past they have installed crosswalks, and later closed them. It was recommended doing a historical evaluation study on how pedestrians use the crosswalks. Mike McGee recommended slowing motorist down by going to the FDOT and petition to have the area changed to a Pedestrian Zone and change speed limit to 20 miles per hour. Fred Thomas (CRA) recommended the Committee prepare a proposal and send it to the Citizens Advisory Committee of the Collier County MPO to get the designation and show unity within the Community. William Deyo moved to have Staff continue to coordinate with the eRA concerning making Main Street a Pedestrian Zone and lower the speed limit. Second by Lucy Ortiz. Motion carried unanimously 3-0. Darryl Richard recommended a follow-up meeting with RSA and Mike McGee. Lucy Ortiz stated there are many organizations and businesses that would welcome the opportunity for safety education. Gene Calvert noted FDOT money can be used for safety education. A. Budget Report - Darryl Richard distributed the Immokalee MSTU Fund 162 Report dated 1/28/09. (See attached) He noted the Capital Budget has been decreased significantly due to the lighting project. There will be an audit in February that may change the Carry Forward Account to include more assets. B. Project Manager Report - Darryl Richard distributed and reviewed the Project Manager Report. (See attachments) . (IMM-14) McGee & Associates - Phase VI Project 96 Light poles have been installed from 1 st and 9th Street. 3 ~<..".,-_.",,--,,_.,~ . .~"--""-__ r ~ 16 L .~. '; II 1 I Cherryle Thomas asked when all the lights can be on at the same time. Darryl Richard stated it is a maintenance issue with the County. New conduit will need to be used and they are currently working on quotes. . (IMM-13) McGee & Associates - Annual Landscape Consulting $650 remains in Limited Refurbishment services. . (IMM-12) McGee & Associates - State Road 29 Phase II Project is under review by Collier County Transportation Staff and FOOT Staff. . (IMM-11) Roadway Maintenance bid expires September 12, 2010. Darryl Richard stated he received a response on the Immokalee MSTU Boundary Expansion from the County Attorney's office. He distributed the Interoffice Memorandum dated December 10, 2008. (See attached) The memo states the Committee would need to modify the Ordinance. The MSTU would need to have 2-3 public meetings to receive input from the community. The BCC will want to know how many meetings were held and what was said. The MSTU will have to direct staff to proceed. A cost benefit analysis would need to done. Penny Philleppi (CRA) stated several issues that need to be addressed and how it would benefit the Community if everyone worked together. Some of the issues are: ).- Storm water retention ponds Immokalee was flooded after last hurricane. '" Roads not designated and not under County maintenance r y Lack of sidewalks and lighting Lighting makes the streets safer by deterring crime and preventing accidents. ~ Expanding the MSTU boundaries " Lucy Ortiz moved to go forward with the MSTU Boundary Expansion purposes. Second by William Deyo. Discussion ensued on the difference between urban, MSTU and CRA boundaries and the following amendment was made. Lucy Ortiz amended her motion to include IIconsistent with eRA boundaries." Second by William Deyo. Motion carried unanimously 3-0. VI. Transportation Maintenance Report - elM Jim Fritchey reported as follows: . Fertilization has been completed . Banners are up . 5-new garbage cans have arrived 4 ..--..' ~"--"'..,-,~-~...,". ~.,..,~-,.,."...".,.......,..---- 1 .,r: rC"i ,;h~, Placement of new garbage cans requested ~~, ~ 1 A'7 . . Some lights are without banner arms VII. Landscape Architects Report A. Maintenance Report - Michael McGee reported the following issues: . At 1 st & Eustis an auto accident damaged 15 bougainvilleas. Quotes are needed. . Need to confirm with the casino to make sure their construction is not going to cut into the MSTU live irrigation line. Coordination is needed. Darryl Richard requested contact information from Cherryle Thomas to coordinate plans with the casino. . Median 25 - north light is missing . Median 20 - south light is missing . On Main Street - Foxtail locations where palm trees need to be replaced and some lights have banner arms missing. Darryl Richard noted that Fund 111 has been cut and the County will no longer perform any street cleaning. He recommended the MSTU pay for the street cleaning. It was noted it has been a couple of months since they have been cleaned. Mike McGee suggested the MSTU approve the additional funds for street cleaning. He stated it should be done once a week to avoid bigger problems costing additional funds. Costs will be provided to the Committee. Darryl Richard distributed 2-proposals from CLM. He suggested the Committee consider the proposal for the Immokalee City Bulb Outs Request refurbishment project not to exceed $8,500 and noted the proposal would be paid for with MSTU funds. William Deyo moved to accept eLM proposal for the refurbishment project not to exceed $8,500. Second by Lucy Orliz. Motion carried unanimously 3-0. A. Phase II B Project - Finalizing plans are in review with the County. VIII. Community Redevelopment Agency - None. IX. Code Enforcement Report - Weldon Walker reported the following: )i- Code Enforcement is working with the Community to raise home values working towards becoming a "Model for the Nation." )i- On February 28, 2009 Code Enforcement will be hosting a "Community Pick-Up Trash Day." 5 ..-...... - "-"'-~""--'- 16/ itA 7 X. Old Business Cherryle Thomas announced a vacancy needed to be filled by January 29, 2009 and asked if anyone was interested or knew anyone who would like to apply. Pam Brown a member of the CRA Board responded that she will submit an application for that position. XI. New Business Lucy Ortiz suggested a way to beautify Immokalee by adding 2-New Parks at the entrances to Immokalee. She also suggested fixing up the existing park. XII. Public Comment - None There being no further business to come before the Committee, the Meeting was adjourned by order of the Chair at 6:35 P.M. Immokalee Beautification MSTU Advisory Committee 251, UJ/l1c;~ Cherryle T mas, Chairman These minutes approved by the Committee on .:J. '..l. \"' ,(; 9 , as presented ) or amended The next meeting is February 25, 2009, 4:30 PM At the Immokalee Community Park 321 First Street South Immokalee, FL 6 ~ TV ... .. --""~,~..'.'-"._~"~-,,,,,,"~-' A7 f ~ 1 "I' !-I 161 "" 1'1 :RECEIVED JUL 2 7 2009 Board of County Comm,~ IMMOKALEE BEAUTIFICATION M.S.T.U. ADVISORY COMMITTEE Fiala tJ - January 28, 2009 Halas ~ Summary of Minutes and Motions ~~e, = Coletta III. Approval of Agenda Add: v. C. JRL Presentation V. D. Community Traffic Safety Team - Eugene Calvert, PE William Deyo moved to approve the agenda as amended. Second by Lucy Ortiz. Motion carried unanimously 3-0. IV. Approval of Minutes - November 19, 2008 Lucy Ortiz moved to approve the minutes as submitted. Second by William Deyo. Motion carried unanimously 3-0. V. Transportation Services Report C. JRL Design, Landscape Architecture Presentation - John Ribes, FASLA and Richard Tindell, ASLA Lucy Ortiz moved to approve the proposal received from JRL Design for consulting services in the amount of $19,676. Second by William Deyo. Motion carried unanimously 3-0. D. Community Safety - Gene Calvert Mike McGee recommended slowing motorist down by going to the FOOT and petition to have the area changed to a Pedestrian Zone and change speed limit to 20 miles per hour. William Deyo moved to have Staff continue to coordinate with the eRA concerning making Main Street a Pedestrian Zone and lower the speed limit. Second by Lucy Ortiz. Motion carried Mise Corres: unanimously 3-0. Date,__" ,.",____"--. B. Project Manager Report - Darryl Richard Darryl Richard stated he received a response on the Immok~i[e -" ,- ,', ."..~"--,~~.. ,_..-. MSTU Boundary Expansion from the County Attorney's office. He 1 - ~ , _..,.~.~,J." -- ..-..~.---.... l6 J 1 A 7 ~ ~~ distributed the Interoffice Memorandum dated December 10, 2008. (See attached) The memo states the Committee needs to modify the Ordinance. The MSTU needs 2-3 public meetings to receive input from the community. The BCC will want to know how many meetings were held and what was said. The MSTU will have to direct staff to proceed. A cost benefit analysis would need to done. Lucy Ortiz moved to go forward with the MSTU Boundary Expansion purposes. Second by William Deyo. Discussion ensued on the difference between urban, MSTU and CRA boundaries and the following amendment was made. Lucy Ortiz amended her motion to include uconsistent with CRA boundaries. J1 Second by William Deyo. Motion carried unanimously 3-0. VII. Landscape Architects Report A. Maintenance Report - Michael McGee Darryl Richard distributed 2-proposals from ClM. He suggested the Committee consider the proposal for the Immokalee City Bulb Outs Request refurbishment project not to exceed $8,500 and noted the proposal would be paid for with MSTU funds. William Deyo moved to accept CLM proposal for the refurbishment project not to exceed $8,500. Second by Lucy Ortiz. Motion carried unanimously 3-0. 2 .~. .~-"-_.,_.._... --".,--".. 16' 1 A7 -- ROAD SAFETY AUDIT REPORT 1/28/2009 Project Title: Immokalee Date: Jan 27, 2009 I I Tra~spo tation Planning ope~tio . Flori ~partment of Transportation an MPO - TAC Committee Project Characteristics: Main Street is State Route 29. A high number of pedestrian and bicycle crashes and fatalities over the past three years on Main Street prompted an RSA on August 29, 2008. As a result of the 2008 RSA, Florida Department of Transportation (FDOT) is considering various mitigating measures. The MSTU has hired the consultant firm of McGee & Associates to upgrade the landscaping in the median. RSA FINDINGS: Location: 5th St to 6th St - STA 1984+00 to 1987+00 Description of Safety Issue: Left turn lanes are provided for west bound to South 6th St and for east bound to North 6th 5t. Trees in median between STA 1986+00 and 1987+50 restrict site distance for left turning vehicles. Safety Risk: Exposure: Medium, Probability: Medium, Consequence: High, Safety Risk: Medium Recommendation: Remove all trees in the median. Consider low shrubs such as plumbago in median. Location: 2nd St to 3rd St - STA 1974+00 to 1977+50 Description of Safety Issue: Trees are proposed at approximately 20 foot spacing. Close spacing of trees restricts site from one side of the street to the other by law enforcement patrol, making routine traffic patrol difficult. Close spacing of trees "hides" pedestrians crossing mid-block. Safety Risk: Exposure: High, Probability: Very High, Consequence: Very High, Safety Risk: High Recommendation: Reduce the number of trees by half. Provide minimum spacing of trees at 40 feet. Maintain 24 inch shrubs between trees. Description of Safety Issue: The first tree (PB-1) west of the 2nd 5t intersection is the location of a future proposed crosswalk. Safety Risk: Exposure: High, Probability: High, Consequence: High, Safety Risk: High Recommendation: Remove the first tree and shorten up planting area. Coordinate landscape design with FOOT District 1 - Traffic Safety. Consider installing curb cut and pedestrian pathway through median as part of this project. Location: 4th St to 5th St - STA 1982+00 to 1984+00 Description of Safety Issue: FOOT is considering a mid-block crosswalk near STA 1083+75. Safety Risk: Exposure: Medium, Probability: High, Consequence: Medium, Safety Risk: Medium Page 1 of 3 ,.-"- ..",,~..__...,~-,--~~- ~ i'l7 . ROAD SAFETY AUDIT REPORT 1/28/2009 Recommendation: Coordinate landscape plans with FDOT District 1 - Highway Safety to minimize conflict with vegetation. Consider installing curb cut and pedestrian walkway through median under this project. Description of Safety Issue: Trees are proposed at approximately 20 foot spacing. Close spacing of trees restricts site from one side of street to the other by law enforcement patrol, making routine traffic patrol difficult. Close spacing of trees "hides" pedestrians crossing mid block. Safety Risk: Exposure: High, Probability: High, Consequence: High, Safety Risk: High Recommendation: Provide minimum spacing of trees at 40 feet. Maintain 24 inch high shrubs between trees. Location: 6th St to 7th St - STA 1987+00 to 1991+00 Description of Safety Issue: FDOT is considering a crosswalk near STA 1988+75 which will conflict with proposed median vegetation. Safety Risk: Exposure: Medium, Probability: Medium, Consequence: High, Safety Risk: Medium Recommendation: Coordinate landscape plans with FDOT. Consider installing curb cut and pedestrian walkway under this project. Location: 7th St to 9th St - STA 1991+00 to 1997+00 Description of Safety Issue: Trees are proposed at approximately 20 foot spacing. Close spacing of trees restricts site from one side of the street to the other side by law enforcement patrol, making routine traffic patrol difficult. Close spacing of trees "hides" pedestrians crossing mid-block. Safety Risk: Exposure: High, Probability: High, Consequence: High, Safety Risk: High Recommendation: Reduce the number of trees by half. Provide minimum spacing of trees at 40 feet. Maintain 24 inch shrubs between trees. Location: Entire Corridor Description of Safety Issue: Bulb outs at the corners of the Intersecting approach streets are set too far away from the intersection, causing approach street crosswalks and vehicle stop bars to be far removed from the through traffic lanes. As a result, vehicles on approach streets have extremely limited sight distance when stopped at the stop bar and must pull into the cross walk in order to see approaching traffic on Main Street. Safety Risk: Exposure: Medium, Probability: High, Consequence: High, Safety Risk: High Recommendation: Consider reconstruction of bulb outs and extending to the approach street corners. This will shorten the crossing distance of the pedestrians and allow the cross street crosswalks and vehicle stop bars to be moved toward Main Street. Description of Safety Issue: The 12" x 12" paver-tree planter boxes being provided at numerous locations along the corridor appear to be approximately 10 feet wide and extend 2 feet wide beyond the tree opening. Pedestrians cross Main Street at convenient locations and their visibility is obscured by the vegetation. Safety Risk: Exposure: Medium, Probability: High, Consequence: Medium, Safety Risk: Medium Recommendation: Make the 12" x 12" paver-tree planter boxes to extend 3 feet beyond the tree opening. This will allow the pedestrian to cross the median without trampling the vegetation and will increase the visibility of the pedestrian by the motorist. Page 2 of 3 ~'~'.-... . -~, -"".~_. .. ..".,~,,~---- .'1 n "'-"'1 ,,- n ~,.. '"j , I " , c....J . ; ROAD SAFETY AUDIT REPORT 1/28/2009 Description of Safety Issue: Pedestrians frequently cross Main Street at convenient mid-block locations and pause on the median to wait for a gap in traffic, It appears that a 2 foot wide paving "wave" brick paving strip is being provided behind the median curb. Safety Risk: Exposure: High, Probability: Very High, Consequence: High, Safety Risk: High Recommendation: Maintain a 2 foot wide brick paving strip behind the median curb. This will allow pedestrians a place to wait for a gap in traffic and will increase the visibility of the pedestrian by the motorist. Description of Safety Issue: Crape Myrtles require high maintenance to keep sprouts and branches minimized in order to maintain visibility of pedestrians by motorist. Safety Risk: Exposure: Medium, Probability: High, Consequence: High, Safety Risk: High Recommendation: Reconsider use of Crape Myrtles with trees that require minimal maintenance and no low branches. Consider more use of flowering low shrubs with a maximum height of 24 inches to maintain visibility. Description of Safety Issue: Traffic speeds are high and pedestrian/bicycles often create conflicts with vehicles. Safety Risk: Exposure: Medium, Probability: Medium, Consequence: High, Safety Risk: Medium Recommendation: Consider constructing a "Gateway" at the entrances to downtown Immokalee, west bound just prior to 1 st Street and east bound just prior to 9th Street. Gateways help clam traffic and provide a visual queue to drivers to expect higher pedestrian traffic. Page 3 of 3 .._- --",--- 16/ "" ;1 ,~ If." .., "'''! It:::.:, .' i? . Commercial Land Maintenance ESTIMA TIlO. E1002184 Full Service Landscape Management 3980 Exchange Ave. . Naples, FL 34104 CUSTOMER NO. OffIce: (239) 643-6205 . Fax: (239) 643-5012 E-mail: commland@aol.com BILL TO: Colli.. County Dept of TnnsportatioR 3301 East Tami8rnl TraU Naples, FL 33962 Acct: Msru ImmDkalee 111-16310''''34198-1 IMMOKALEE CITY BUlBOUTS - THE FOlLOlNlNG IS P 1HE REQUEST OF ~ MCGEE 16 s.up~~or~tc) ~.'_"'i"'*.1xora 81.21 bulb 59.42 950.12 ";,: .:i:':-' ,)::'.:.'.~ . i~>~' ,"'.,:r~~''-,:.,.,I. :~'~-::.~.:2"'~ ". :~:.,' :~ "'\ ::.~..~ ~.-::.:",_., "'~\:"';~,,-.;.;;;:,.:~.:. ," ", . . 32 Regular labor,to lIHlst ~":' . ,., ;'", ~ 48.61 1.555.52 1 County Dumping Fees for mat... removed from site. 200.00 200.00 i 420 Purchase and inslal Jooiper. i-gallon ( YeIow Crown 10.80 4,538.00 I Thorn. a- grown for Ii) 10 Irrigation Technician SUpervisor Labor to check and adjust 10.22 702.20 [ in1gIIiIon to new plants. Tell systems. 10 IrrigIIfion TechniciBn lIIbor to aaitd. .t8.61 486.10 IrrigBlion parts proYidecI by the county ()\J t\DLJ) . \-ll$P ~m!f . TOTAL $8.430.54 THANK YOU! WE APPRECIATE YOUR BUSINESS PLEASE NOTE PAYMENT TERMS ON REVERSE SlDE 1.5% WIll BE ADDED MONTHLY TO AU INVOICES OVER 30 DAYS UNTIL PAID ._~. -.~.__..,,,,-- ] 6 !li"(7 ., . Commercial Land Maintenance ESTIMA mo. E1002213 Full Service Landscape Management 3980 Exchange Ave. . Naples, FL 34104 CUSTOMER NO. Office: (239) 643.6205 . Fax: (239) 643-5012 E-mail: commland@aol.com BILL TO: Coni. County Dept of Tran.port8tion 3301 East Tamillllli Trail Naples, Fl. 331&2 Acct: MSTU Inmok8lee 111-1 &3805-i34999-O IMMOKALEE CITY ON MAIN STREET - BETWEEN 7 STREET AND 9TH STREET SOUTH 2 Supervisor labor to remove and dilpOM of dead fmdail. 59.42 118.84 4 Regular labor to assist. 48.61 194.44- 2 Hcu1y Rate for Bobcat 873 incIudng operator. 189.05 378.10 1 County Dumping Fees for malertals removed from sileo 100.00 100.00 i I 1 Purchase n Install FoxIait Palm (10 e1) 1,080.2 1,080.29 1.5 Irrigalion Technician Supervisor Labor to check irrigalon 10.22 105.33 add one new bubbler to tree. Test system. 1.5 Irrigation T echniciM Labor to assist. 48.61 72.92 . 0\3 t\ol.J) · V\.iD&Jl ft5'Jli\l I . I TOTAL $2,049.92 THANK YOU! WE APPRECIATE YOUR BUSINESS PLEASE NOTE PAYMENT TERMS ON REVERSE SIDE 1.5% WILL BE ADDED MONTHLY TO ALL INVOICES OVER 30 DAYS UNTIL PAID ,- "--. - - 16 l' j , (I , January 28,2009 J ,A Prepared by: Darryl Richard, Project Manger, Collier County Department of Alternative Transportation Modes Tessie Sillery, Operations Coordinator, Collier County Department of Alternative Transportation Modes Immokalee MSTU Project Status (IMM-14) - ACTIVE- -{POC: Darryl Richard/Tessie Sillery) -McGee & Associates - Immokalee Phase IV Lighting Project; Work Order TLO-MA-3614-05-17; PO 4500100243 1-28-09: $26,715.62 remains in contract. McGee request confIrmation of Committee intention regarding installation of Street Tree Plantings. ConfIrmation ofFDOT review/approval of street tree plantings pending. (IMM-13) - ACTIVE- -{POC: Darryl Richard/Tessie Sillery) -McGee & Associates - Annual Landscape Consulting; Work Order TLO-MA-3614-08-06; PO 4500100633 1-28-09: $650.00 remains in Limited Refurbishment services. Per Purchasing request consideration is given to JRL Proposal for continuation of LA Consulting Services. (IMM-12) - ACTIVE- -(pOC: Darryl Richard/Tessie Sillery) -McGee & Associates - State Road 29 Phase II Project; Work Order TLO-MA-3614-07-05; PO 4500100244 1-28-09: Project 30% Submittal provided to Staff for review; Project is under review by Collier County Transportation Staff and FDOT Staff. (IMM-Il) - ACTIVE-ONGOING -(pOC: Darryl Richard/Tessie Sillery) - Roadway Maintenance: BID #06-4008 -- expires: 9-12-10 "Immokalee BeautifIcation M.S.T.U. IM.S.T.D. Roadway Grounds Maintenance"; Commerical Land Maintenance Contract 1-28-09; Contract is ongoing; Contract Expires on 9-12-10 (IMM-3) ACTIVE - (POC: Darryl Richard/Tessie Sillery) Immokalee MSTU expanding their boundaries; Immokalee MSTU: Boundary Expansion Proposal 11-19-08: Committee reviews potential expansion to match CRA Boundary and include roadway improvements and stormwater into MSTU Ordinance. Request is made for legal review. 12-10-08: Scott Teach RLS Response to Committee Questions. Reference RLS Hand-Out (copy) (IMM-5) -COMPLETED -{FDOT JP A Grant) (pOC: Darryl) - (FDOT Funding commitment: $300,00) Immokalee MSTU: Phase IV - Lighting Project (JPA Funding) (Hwy 29) 7-25-08: NTP Sent to Contractor 9-24-08: Project Electrical Conduit is 80% completed. 1-13-09: PROJECT SUBST ANTIALL Y COMPLETE PER INSPECTION (IMM- 16) -COMPLETED - Phase IV - CEI Services; AIM Engineering Proposal. 2-27-08: AIM Engineering Proposal for inspection services for $66,710.00 received. Requires Committee Approval. 2-27-08: Committee Approved Scope. 3-26-08: Signature from AIM Engineering pending for processing Work Order. 5-9-08: Pending when NTP to Construction is given. 5-28-08: Current NTP is anticipated for 8-24-2008; AIM Engineering has been informed. 7-25-08: PO has been issued; waiting on PO Issue for Bentley Electric prior to NTP for CEI Services 7-25-08 Aim Engineering NTP to end November 22,2008 1-13-09: PROJECT SUBSTANTIALLY COMPLETE PER INSPECTION 1 -""'q._--,~", 16 ,1 A'17 OFFICE OF THE COUNTY ATTORNEY INTEROFFICE MEMORANDUM TO: Darryl Richard, Project Manager, Trans. Division, ATM Dept. FROM: Scott R. Teach, Deputy County Attorney <{f1/C DATE: December 10, 2008 RE: RLS 08-TRN-00llO / Immokalee MSTU Boundary Expansion Your above referenced RLS requests a legal opinion as to whether the Immokalee MSTU Boundary may be expanded exclusively upon approval of the BCC or whether it is necessary to obtain a 50% plus one petition from the residents within the proposed MSTU (including the expanded area) first. In addition to reviewing this matter myself, I spoke with Greg Stewart with Nabors, Giblin and Nickerson. Although there appears to be no legal necessity to obtain a 50% plus one petition to expand the geographical boundaries of the Immokalee MSTU, there are some policy issues that should be considered when contemplating such a large expansion. First, the MSTU was originally created with a specific area and purpose in mind. Any extreme expansion could have the intent of diluting the original intended purpose of those persons who petitioned for the creation of the MSTU; as well as the interest of those currently being taxed through the MSTU. Second, the interests of the MSTU and the CRA may not be the same. Of course, issues such as those could and would have to be resolved by the Board of County Commissioners acting as the Governing Board of the MSTU. Probably the issues that you raise are more problematic regarding the proposed expansion; that is, are you going to get any more "bang for your buck." It seems to me that the greater interest is in stormwater and related roadway repairs/improvements. If the tax base doesn't support the scope and expense of such works, taxpayers could be paying additional taxes for a considerable period of time before receiving any benefit. Further, with the proposed expanded boundary of the MSTU, taxpayers from one distant portion of the MSTU may not be receiving the direct benefit if the work performed is at a distant location from their property. This, of course, is a policy issue and not a legal one. I think your costlbenefit analysis on this issue, however, is quite relevant when considering this proposal. Finally, the projects contemplated under an expanded MSTU (stormwater/roads) are outside of the current purpose of this beautification MSTU ("The unit hereby established is for the purpose of doing all things reasonably necessary in connection with landscape beautification, including providing for pavement, curb and sidewalk modifications, installation of irrigation facilities, associated landscaping improvements and maintenance thereof'). If such a broader scope is sought, the ordinance would have to be amended accordingly. I ~""""~";L"',"',~~"",_ ".y D 161 ;, Clb(,/{L1)v~ t>~ ~'Z../ A " } vl~~bV~ 1 7 ITEM NO.: .r-St>'I~ ~~ ~ t DATE ~8: ~. FILE NO.: 0 ~ .. ~~ - 00 l \D p. 12-.'1 ~tt. ROUTED TO: DO NOT WRITE ABOVE THIS SPACE (Orig. 9/89; Rev. 6/97) REQUEST FOR LEGAL SERVICES (Please type or print) Date: 11/25/08 To: Office of the County Attorney, Attn: As Assigned -e t:. .,. From: Darryl Richard Project Manager (Name) (Title) Transportation A TM Dept. (Division) (Department) Telephone # (Verv Important): 239-253-9083 Re: Immokalee MSTU Boundary Expansion Proposal of October 8, 2008 (Subject) BACKGROUND OF REQUEST/PROBLEM: (Describe problem and give background information - be specific. concise, and articulate.) On October 8, 2008 the Immokalee CRA and Immokalee MSTU had joint Workshop to discuss the possibility of expanding the boundary of the MSTU to incorporate the 'Entire Urban Area' of Immokalee. (matches the CRA Boundary - see attached .pdf map: RW A Consultant/lmmokalee CRA Boundary) The 'new MSTU' proposal (per MSTU Committee discussion) would include stormwater (and related roadway repairs/improvement) and lighting while maintaining the 'original' purpose of the MSTU which is beautification. (see attached minutes from 10-8-08 and copy of MSTU Ordinance) MSTU Committee has asked for staff evaluation of the proposal. Brief review of this proposal by staff has identified several critical components which must be addressed prior to moving forward with the proposal as stated: 1. Evaluation of Required BudgeURevenue; 2. Evaluation of Committee membership requirments/number of Committee members (present Committee is composed of individuals concerned with community beautification); 3. Cost Benefit Analysis would need to be performed (possibly by consultant). Specific 'return on investment' time-line (taxes paid by community) would need to be identified either in terms of 'project phaseing' and identifcation of specific project goals. (Are there documents or other information needed to review this matter? If yes, attach and reference this information.) This item has/has not been previously submitted. (If previously submitted provide County Attorney's Office File No.) No ACTION REQUESTED: (Be very specific. Identify exactly what you need in the way of legal services.) ''-' ._,_....o.._.~_.~..'C_" 16 'I 1117 Legal Opinion regarding requirement of 50% plus one for this proposed expansion which includes a geographical expansion as well as an expanded 'purpose'. OTHER COMMENTS: none cc: Michelle Edwards Arnold, Director ATM Department (A!! requests must be copied to your appropriate Division Head or Constitutional Officer.) . _,,'._h""~"~" _, ,<,.~, "~_'" 16 J 1 ;~ 7 ..... - -- - - --. ..;1. - From: arnold_m Sent: Tuesday, November 25, 2008 2:00 PM To: RichardDarryl; TeachScott Cc: sillery_t Subject: RE: RLS - Immokalee Boundary Expansion proposal of October 8 2008 - Per Regular Meeting and Workshop Scott, The committee had 3 questions: 1. What would be required to extend the current boundary to the extent noted under the first request? Should they have informed the property owners affected and get 50% plus 1 signatures or would it be okay to proceed with just expanding the boundaries without signatures? 2. Same question as above for the proposed extension of the MSTU boundary to be the same as the CRA boundary. Will they have to go through the signature process or is this a new MSTU proposal/request entirely? 3, The committee would like to know if they could add to the scope of responsibilities and if there are any items that should not be contemplated for MSTU. More specifically, there are many private roads that need improvement in Immokalee and they would like to consider the improvement of those roads (in cooperation with the CRA) which may also include drainage improvements. I am afraid that when a cost feasibility analysis is completed that they will find that all the things they would like to do may not be feasible. Michelle Edwards Arnold, Director Alternative Transportation Modes From: RichardDarryl sent: Tuesday, November 25,2008 11:38 AM To: TeachScott Cc: arnold_m; sillery_t Subject: RLS - Immokalee Boundary Expansion proposal of October 82008 - Per Regular Meeting and Workshop Importance: High <<File: RLS Immokalee Boundary Expansion per Oct 8 Workshop. doc >> <<File: Proposed new Boundary- Immokalee MSTU.pdf>> <<File: Regular Meeting Minutes 10-8-08Immokalee MSTU.doc>> <<File: Workshop Meeting Minutes 10-8-08 CRA-MSTU Joint Workshop on Boundary Expansion.doc>> <<File: Immokalee MSTU Ordinance- Boundary Map - current 08.pdf>> Scott, Please see attached RLS per our discussion at 11/17/08 meeting. 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J) -,I (J1 N -" 5' )> -..J -..J U1 .t>. U1 ,... U1 ~,J (J1 0) CXlfo>OOU1CXJ CJ) U1 5' 3 to o,tnoomw co 0 r'" 0 -.j~OON(J) p,- a * ininiltininiltinininininin ..... N ~.(lo. "'01: <II !'J '-..I ~o..... N'-..ICO ... ~ U.~f<.nOl.(lo.~b:l<.n ~! ~ ... ~, 0l'-..l.....~~8 ~8: . I ... oo~<a~oooo w co 00 W oowo - ~ 16iL1 ,:LiIP~ 1 "Ii /;1 LANDSCAPE ARCHITECTURE PLANNING DESIGN December 22, 2008 Mr. Darryl Richard Immokalee Beautification, M.S.T.U. Collier County Traffic Operations & Alternative Transportation Modes 2885 South Horseshoe Drive South Naples, Florida 34104 Subject: Landscape Architecture & Landscape Maintenance Services Contract RFP # 08-5060, for Immokalee Beautification M.S.T.U. Dear Mr. Richard: As requested, the following is presented for your review and approval. The landscape architectural consulting services will be provided on a monthly basis generally coordinated with M.S.T.U. Advisory Committee monthly meetings. Limited design and or maintenance recommendation services will be quoted on a per project basis due to the unknown requirements of the work to be performed. JRL Design agrees to provide the following services. Landscape Architecture Consulting Services "Scope of Services" Task I : Monthlv Services (Estimated) . Perform limited on-site observations of M.S.T.U. areas with the maintenance Contractor, Contract Manager and/or M.S.T.U. Committee representative for the purpose of quality assurance. . Review and comment on the "General Maintenance Report Sheets. which is required to be submitted by the Contractor with pay request submittals. . Provide written and/or oral comments and recommendations based upon on-site observations of the M.S.T.U. areas addressing: improvements, landscape plant and irrigation maintenance problems or deficiencies. . Comment on the performance of the maintenance or installation (if appropriate) Contractor in regards to the required contracted specifications. . Attend monthly M.S.T.U. meetings. . Submit monthly written report to M.S.T.U. & Collier County Alternative Transportation staff 14 days prior to M.S.T.U. meeting. 405 Fifth Avenue South, Suite 5, Naples, Florida 34102 T 239.26\.4007 F 239,261.5378 email: studio@jrl-design,com website:wwwjrl-design,com ~_".. "_'_''"0 . - - 16 j wi 1 A7 ~ LANDSCAPE ARCHITECTURE PLANNING DESIGN Task III: Reauired Miscellaneous Services (Estimated) The miscellaneous services will be performed on an hourly basis and is estimated as follows: Est. Hrs Current Rate Est. Cost Principal/Senior Landscape Architect 12 $128.00 $1,536.00 (Time & Materials) Landscape Architect 8 $120.00 $960,00 (Time & Materials) Design Associate 4 $75.00 $300,00 (Time & Materials) Administrative 8 $55,00 $440,00 ITime & Materials) Total $3,236.00 If you have any questions or need further information please feel free to contact our office any time. We are looking forward to working with your department while improving, maintaining and enhancing the M.S.T.U.areas. Respectfully Submitted, ! John P. Ribes President JRL Design 405 Fifth Avenue South, Suite 5, Naples, Florida 34102 T 239,261.4007 F 239,261.5378 email: studio@jrl-design,com website:~.jrl-design,com ..... -- -,,_..~,.~--~,.. t. ~ . ',' , '- , " : ". ~ ".. .'.' '.', ': i .::".' /,~,>' 'fl"- "',, ,'.; < "-',,,~ -,~-~ :. ' i;$.,!",","'~,,,,,... i 'J , . '''~ ~ ' d~: " '!,; " t \ . jA;!" ij I; ,'1'1' ~,i" ,,' ~''')' '-""', ,,-., ""I. : r" ."..":~';;11";'" -"" ,.' P~YtfteYi-fUa w-i-t/v ."_ - ----~, J ~~ " . ~ "'1 :i,t"'~ ~ ~ ~ ~ % Immokalee Beautification MSTU Advisory Board CELEBRATING cl- nyyy/ n 7'hou{/'I r _ Cl-/'I/'YI"'-I'/'I fA CLLLBHATING EXCELLENCE YVC/ ~/C/ vt'v.> YVvvv VVVVVYV LXC[I[LNCr -_._------ '10' Wiiiia/t11/ De-yo ~ A I{;dr e-a- H a."t~a."ft __"_____ YEARS YEARS ~"JlLI[ I< COUNl Y M a/v i~ 0 v tiz 1r;-::0ulH1,"Z~i"'ii;J\ IMfired by Natu4/e... P&rfe6led by Des0n. Appropriateness _ Sustainability .-", .. ". Low Maintenance '.1,. . Fun ct ion a I i ty ~"""':'~1:1;;~", Responsiveness Community Image Environmentally Sensitive 16 l~eAJes~n Team Inspired by Nature, Perfected by Design, Built with Understanding. The .IRL Design Landscape lens". The result is a beautiful Architectural trio of .Iohn and lasting design with places Ribes, Richard Tindell and for people to work and play, to Andrew Eisele embrace a live and learn, to nurture and philosophy that was formulated feel nurtured. when the firm was founded, over 35 years ago. Places to live, love and laugh, our work is sensitive to the Together they have developed site, the client's needs and a high level of excellence in the envIronment. We strive design through an intricate to create innovative design balance of art and technology. solutions of functional, Revealing hannony between technical and artistic merit development and nature. . . providing order and beauty to sharing a commitment to the surroundings. maintaining the pristine image of beautiful Florida. The scope of their work IS varied ranging in residences. In addition to functional mixed use developments, public sector projects, the firm commercial sites, resorts, creates gardens and intimate parks, educational campuses, spaces that contributc to a rctircmcnt facilities, mannas bcttcr quality of lifc. The team and golf courses. looks at each project "from Partners: (Pictured, Left to Right) the perspective of a widc- John Ribes, ASLA We scck to exceed the client's Andrew Eisele, ASLA angle lens. examining it to the Richard Tindell, ASLA expcctations and positively smallest dctail of a telephoto impact their cxperience. We can handle your needs from the last coat of paint to the horizon. Call on us to make your next 'exterior design'easier. JRL DESIGN, LANDSCAPE ARCHITECTURE 405 Fifth Avenuc South. Suite 5 Naples, Florida 34102 239,261.4007 Toll frce: 888.261.4007 jrl-design.com studio(ad rl-design .com ^'._.._'m_...~ -,..__._----,-- 1," 0 ' ..., ~'1 Services Community Image Development CommunityTheming Studies Computer-aided Drafting Construction Administration Cost Estimation Freehand Illustrative Graphics Fountain Design Irrigation Design Landscape Maintenance Lighting Design Park Planning & Design Paving Design Photo Imaging & Editing Planting Design Project Management Refurbish Design Services Roadway Beautification Site Amenity Design Site Analysis & Evaluation Site Development Plans & Permitting Site Inspection & Certification Urban Design ~ .---. -_._~-- ,.._--,-.- -~... 16 .~', I~ ~ - " -'," A 7 Featu red Projects Streetscape & Roadway Public Open Space Coconut Creek Parkway Avow Hospice Copans Road Broward College Collier County Transportation Edison Community College Doral Golf Resort & Spa Florida Gulf Coast University Federal Highway Naples Bay Resort Fiddler's Creek Plantation Professional Center Fifth Avenue South, Naples Renaissance Village Frenchman's Reserve The Vineyards Gateway Entrance & Streetscape Winston Park Church Glades Road Wyndemere Country Club Kensington Golf & Country Club Lighting Livingston Road (with McGee & Associates) Bayshore Bridge Miromar Lakes Pelican Bay Fifth Avenue South, Naples Frenchman's Reserve Pelican Landing Livingston Road (with McGee & Associates) Pelican Marsh Pine Ridge Road Miromar Lakes Pelican Landing Royal Poinciana Tiburon Golf Club Housing & Residential Development The Vineyards Bentley Village Third Street South, Naples Crown Colony / Waterpark Place Whispering Woods Roadways Florida Gulf Coast University Wyndemere Country Club Entrance Road Frenchman's Reserve Recreation Gateway Entrance & Streetscape Collier County Parks & Recreation Gulf Bay Developments Miromar Lakes Doral Country Club Moorings Park Fiddler's Creek Pelican Landing Gateway Entrance & Streetscape Pelican Marsh Golden Gate Community Center The Vineyards Gulf Bay Developments Landscape Maintenance & Kensington Golf & Country Club Miromar Lakes Observation Moorings Park Crystal Lake Country Club Naples Bay Resort Fiddler's Creek Pelican Landing Gulf Bay Developments Pelican Nest Kensington Golf & Country Club Royal Poinciana Moorings Park ~ Tiburon Golf Club Pelican Bay Wyndemere Country Club Pelican Landing ---...--" ._,._,~.__.__.__,...,.'M_"" Landscape Management 161 IIR! .- . -'r-'" I :" Streetscape / Roadways {..- ~ - - I '"l . -L t ~ - -" II, -,':,'-_---~~~...: ~.::- - --, ~ '-'.h1:J.~~~\." 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This information was compiled by the Cooperative Agricultural Extension Department, University of Florida SYMPTOM1CA US E General chlorosis of all leaves yellowing) Insufficient fertilizer, very bright light, high temperature General chlorosis of youngest leaves Lack of iron or manganese, plants held in dark for long period, agricultural chemicals. General chlorosis of older leaves Lack of nitrogen or potassium, high soluble salts, poor soil aeration. Leaf edges chlorotic. Lack of magnesium and potassium (lower leaves, high soluble salts, spider mites, agricultural chemicals. Areas between veins chlorotic. Lack of iron or manganese, spider mites, sulfur dioxide pollution, agricultural chemicals. Chlorotic spots (round). Bacterial or fungal disease, agricultural chemicals. Chlorotic spots (irregular). Cold water, bacterial or fungal disease, virus or virus-like disease, agricultural c~emicals. Stippled or dot-like chlorosis. Spider mites, planthoppers, leafhoppers, or thrips. Mosaic-like chlorosis. Cold water, virus or virus-like disease, agricultural chemicals. Water-soaked or greasy colored spots. Excessively high temperature, low air temperature, cold water contacting foliage, bacterial nematodes, agricultural chemicals. Edge of leaf or tip of leaf dead. Potassium deficiency, excessive boron, high soluble salts, fluoride toxicity, high temperature, low temperature, plant became too dry, spider mites, bacterial disease, root problems, agricultural chemicals. _._----,,--.--- - ---, --"~._--- . . 16 I . l'A 7 LANDSCA PE MAINTENANCE PROGRAM ~ Spots or sectors of leaf blade dead. Cold water, leaf miner feeding, bacterial or fungal disease, foliar nematodes, agricultural chemicals. Dead areas on both edge and internal portion of leaf Excessive light intensity, low air temperature, cold water, foliar disease, feeding from a number of pests, air pollution, agricultural chemicals. Very large leaves. Root medium with high fertility, low light intensity, stock plants or finishing plants very large. Leaves extremely small. Low soil fertility, inadequate copper (young leaves), high soluble salts, very bright light, low light and low humidity, container-bound plants, root mealy bugs or nematodes, tarsonemid mites, root disease, agricultural chemicals. Long petiole (leafstem). Light level low. Very short petiole. Light level high. Leaf blade long and narrow. Light level low. Leaf blade short. Light level high. Leaf blade thin. Nitrogen supply excessive, light level low. Leaf blade thick. Light level high, tarsonemid mites, virus or virus-like disease, agricultural chemicals. Margin or leaf blade splitting. Mechanical injury, moisture supply fluctuations, agricultural chemicals. Leaf blade cupped. Nutritional disorder, aphids, broad mites or cyclamen mites, virus or virus-like disease, air pollution, agricultural chemicals. Leaves spaced very tightly together Broad mites or cyclamen mites. ~"w_,_"__.....m'~__ , --."-..-----.- . . . . , \ "f " J . &6t *11 ir1 LANDSCAPE MAINTENANCE PROGRAM Lots of holes or splits in new leaves of split-leafed plants. Very low light intensity. Notches in edge of leaves. Mechanical injury, chewing insects, agricultural chemicals. Nearly clear tunnel pattern in leaves. Leaf miners. Holes in leaves. Mechanical injury, caterpillars, slugs, snails, leaf spot diseases, agricultural chemicals. Hole in leaf with window-like layer of tissue covering hole. Small insect larva. Leaves extremely shiny. Too much plant shine product applied. Solution dripping from edges of dry leaves. Guttation - a physiological process which permits the loss of water, often at night, through tiny holes along the leaf edge. Leaves drop prematurely. High soluble salts, plants shifted high to low light level, long period in shipping container (dark and little gas exchange), excessive drying, low humidity, poorly drained soil, injurious soil insects, mites, parasitic nematodes, root rot pathogens, ethylene gas, agricultural chemicals. -.-.~.~_...._- vi 161 fA7 i IMMOKALEE BEAUTIFICATION M.S.T.U. ADVISORY COMMITTEE February 25, 2009 Minutes I. The meeting was called to order at 4:35 PM by Cherryle Thomas. A quorum was established. II. Attendance Members: William Deyo, Cherryle Thomas, Lucy Ortiz, Andrea Halman County: Darryl Richard - MSTU Project Manager, Tessie Sillery - MSTU Operations Coordinator, Weldon Walker Jr. - Code Enforcement Others: Penny Phillippi - CRA Executive Director, Fred Thomas Sr.- CRA Chairman, Christie Betancourt - CRA, Richard Tindell - ASLA, Mike McGee - McGee & Associates, Sue Flynn - Mancan III. Approval of Agenda Add: V. C. New Member Application Change: VII. A. Maintenance Report - JRL (Instead of McGee & Associates) Remove: VII. C. JRL Design Landscape William Deyo moved to approve the agenda as amended. Second by Andrea Halman. Motion carried unanimously 3-0. Lucy Ortiz arrives at 4:34 pm IV. Approval of Minutes - January 28, 2009 Change: Penny Philleppi (misspelled) should read "Penny Phillippi" William Deyo moved to approve the minutes as amended. Second by Andrea Halman. Motion carried unanimously 4-0. V. Transportation Services Report A. Budget Report - Caroline Soto distributed and reviewed the Immokalee MSTU Fund 162 Report dated 2/25/09. (See attached) .:. Available Operating Expense - $99,410.78 .:. Available Improvement General - $192,466.51 .:. Ad Valorem Tax Collected - $217,433.80 .:. Purchase Orders Paid-to-Date - $1,275,466.83 1 - ""Ill"! ~------ ~.4 - .------_., 16 /1 A i 1 B. Project Manager Report - Darryl Richard distributed and reviewed the Project Manager Report. (See attachments) . (IMM-15) Work Order for JRl; landscape Architectural Services Fixed Term. Waiting for Purchase Order to be issued. . (IMM-14) McGee & Associates - Phase VI Project 96 light poles have been installed from 1 st and 9th Street. Confirmation of FDOT review and approval of street tree plantings is pending. FOOT will be installing 2-crosswalks. Darryl Richard reported a string of lights are out due to the age of the conduit. Southern Signal & lighting provided a quote to repair lights at 4th Street. He stated there are no guarantees because every pull box along the street is in a tree cutout and may have root damage from the trees. It will take a month to complete the repairs. A recommendation was made to move forward on the repair and as a future preventive measure, move the pull boxes out of the tree cutouts. Staff stated the pole at 1 st street has been ordered and the normal delivery time is 6-months. Lucy Ortiz moved to accept the proposal from Southern Signal and Lighting (to repair lights at 4th Street) not to exceed $7,000. Second by William Deyo. Motion carried unanimously 4-0. Darryl Richard distributed a quote from Commercial land Maintenance to remove 1 a-tree stumps and dispose of debris and recommended not addressing at this time. Tessie Sillery noted the Committee previously approved the purchasing of liners for trash containers up to $1,000 and the quote came in at $1,111. Staff recommended accepting the quote for 20 blue liners. William Deyo moved to accept the quote for trash liners in the amount of $1, 111. Second by Lucy Ortiz. Motion carried unanimously 4-0. Darryl Richard distributed and reviewed a map of the Immokalee MSTU Boundary Expansion Proposal and asked for clarification on the boundaries. (See attached) Discussion ensued on the difference between urban, MSTU and CRA boundaries and the following amendment was made. Lucy Ortiz rescinded her motion made on January 28, 2009 to include "consistent with eRA boundaries." Second by William Deyo. Motion carried unanimously 4-0. 2 ---- n ~,~...~.~>,,_.._.,,~._ -~-;---".".",.,.~.,._,"._,.,. ,-- w,',_ . "''',0_'''_ Lucy Ortiz moved to go forward on tire BOUndaJ~jnsj~ ~ I ! consistent with the Urban Boundaries. Second by William eyo. Motion carried unanimously 4-0. Darryl Richard distributed and reviewed a report on "Taxable Values" on various boundary options. (See attached) Penny Phillippi, CRA Director, stated an Executive Summary for the approval of the Immokalee Stormwater Master Plan has been completed. The Stormwater Department, the CRA and a Consultant will submit the Stormwater Master Plan to the BCC for approval along with a complete list of funding possibilities to include a portion of the forthcoming Federal Stimulus monies. Darryl Richard suggested when they present the Executive Summary, to ask the BCC for an approval to get a proposal on the Master Plan. Cherryle Thomas asked if the State pays the County to sweep the streets. Staff will research and report back to the Committee. C. New Member Application Tessie Sillery distributed an Advisory Board Application received from Carrie Williams to fill the vacant position on the Committee. Lucy Ortiz moved to accept Carrie Williams' application and submit it to the BCC for their approval. Second by William Deyo. Motion carried unanimously 4-0. VI. Transportation Maintenance Report - None VII. Landscape Architects Report A. Maintenance Report - JRL - None B. Phase II B Project - Mike McGee reported the following: . Waiting for County and FDOT comments on the Phase II B Project . ClM is replacing plants, adding soil and working on irrigation modification. Work scheduled to be completed by March 6, 2009. . Street sweeping needs to be done now. . Sprinkler heads in medians from the casino to Boston Road need to be repaired. C. JRL Design Landscape - None VIII. Community Redevelopment Agency Penny Phillippi asked permission to show the Committee a Power Point presentation on RWA Consulting - land Development Conceptual Designs on 2-shopping plazas at the March meeting and receive input from the MSTU. Fred Thomas asked the Committee for support on a future proposal the CRA will be drafting to the County recruiting their support to have a 3 _'__~_____iliI " .---..--.-..,.,.--. .T , - portion of the "Exclusive Casino" rights be earmarked for Immokalee 1 ~., ,~.,. lip future development. IX. Code Enforcement Report - Weldon Walker reported the following: ~ "Clean-Up" Day has been changed to March 28, 2009. ~ Plan to have a "Clean-Up" Day every 6-months ~ Code Enforcement meets at the Health Department at 10:00 am every 3rd Tuesday of the month. ~ Flyers will be distributed through-out the Community ~ Sheriffs' Department will have mandated Community Workers helping clean up. ~ Volunteers from Notre Dame will be assisting elders needing help to clean their property. X. Old Business A. Main Street Pedestrian Zoning - Addressed previously. B. Boundary Expansion - Addressed previously. XI. New Business - None XII. Public Comment - None There being no further business to come before the Committee, the Meeting was adjourned by order of the Chair at 5:55 P.M. Immokalee Beautification MSTU Advisory Committee 6ft 6Y1~ s, Chairman These minutes approved by the Committee on 3 -J5' oq , .; as presented (\: or amended - The next meeting is March 25, 2009, 4:30 PM Immokalee Community Park 321 First Street South Immokalee, Fl 4 ---,..--.."""-......-...-..- .."'~...." 4' ~" r ~, "",. ''''''', J ~ ..~,l - \,I.. .f ~c ~~~ 'A7 01'-00"<:1"1");2;00 OCOOOl")o) 00 .oOOO<ei~"";NO , 1000 'iii'C "<:1"800...... ct..-co ;2;f2 CD ::J .- C'II 0"<:1"1010 ..-..- ... .. <<I ai <<:i C'II- ...... C'i C'i r-:C'i .n ~o.. 101'- C'II ...... ..... N~ ..- .... {A-{A-{A-{A-{A-{A-{A-{A-{A-{A-{A-{A- .,. -:- 0 01/) ,"" o fV) "'.~ ("-. ('" co ""' i,.,~ c.:; (::J 0 C \t) ~...^ " :.Jj <I' VI ',.i.' 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I-U)~ OOz ~z UJU UJ "'-U)~~UOO 8 ~...Ju):?;o::ZI-U)o::o::O::O::U)o:: U W~~~>U)C9:?;~...-o:: 0::u.u.U) >~u)-_WI-UJUJUJoowwwU)U)l-ouGGU)o~~wOOwl-l-wwww~ ~WI:?;U)~u.u.U.u.ou.~UJWuUZ zUJ< ~>...JI-u.I-I-u.>>>m ~o~O::~I-WzU)U)>>~U)..J~wUJO::~~-U)...JO::~o~U)U)UJUJU)O::O::O::..J ~I-I-IU)O::wzZO::O::~z<C u.O::UJ I-I-Z~UJ ~zZ~~ZUJWUJ<C O::...Joo~~~>~~O::O::G~~~GB~~a~~G~UJ~o.~~oo~U)U)U)~ ~woo_ UJ ~~UJ ozz I- _O::_UJl-o.::;E~O:: ~~o::wWUJO uou.u.u.~~O::I-I-UUZI-I-WUJ~O~...Jo....J...JOO_UI-I-COCO~O::O::O::I- ~NMV~~~~~~~~~~~~~~~~N~~~~~~~~M~~~~~~~ 16/ l~AN' Quote No: RFQ 021209 . Immokalee Project: Repair Lights at 4th Street Location: Immokalee MSTU ""O~ . ~ County: Collier Bid Letting : Estimator: James Coleman Printed: Thursday. February 12, 2009 It LIGHTING Prcx:urement: Construction Days: Comments: TOTAL OF 8 COMMENTS BELOW I ~:.- Unit t.. DeIK ....." OM _. PrI08 ..... REPAIR LIGHTS AT 4TH STREET 555-1-1 Bore LF +/- 150' LF 150.00 25.00 3,750.00 715-1-12 #6 Wire 170' X 3' LF 510.00 1.75 892.50 715-14-11 Pull Box EA 2.00 400.00 800.00 400-1-15 Concrete CY 1.00 300.00 300,00 Mise material fuse holders EA 1.00 600.00 600.00 ~ +\1lD <A\~ ~N 0.- z.,. 2,$ .O~ GRAND TOTAL: $ 6,342.50 COMMENTS: 1.) ABOVE QUOTE AS PER PLANS AND SPECIFICATIONS. 2.) FPL IMPACT FEES, PERMIT FEES, PERMmlNG AND SURVEYING NOT INCLUDED. 3.) IF AWARDED, SOUTHERN SIGNAL REQUEST TO ATTEND THE PRECONSTRUCTION MEETING. 4.) ABOVE QUOTE IS VALID FOR 30 C/O. 5.) ALL MAINTENANCE OF TRAFFIC DEVICES REQUIRED ARE TO BE PROVIDED BY PRIME CONTRACTOR I OWNER. FOR SOUTHERN SIGNAL'S USE. 6.) ANY OFF-DUTY LAW ENFORCEMENT REQUIRED WILL BE THE RESPONSIBILITY OF THE PRIME CONTRACTOR lOW.. 7.) ANY BONO REQUIRED WilL BE THE RESPONSIBILITY OF THE PRIME CONTRACTOR I OWNER 8.) PLEASE CALL JAMES COLEMAN AT 727-919-5508 FOR ANY QUESTIONS. Corporate Office Naples Branch P.O. Box 5142 3884 Prospect Ave Hudson, FL 34674 Naples, FL 34104 Phone: 727-819-2061 Phone: 239-331-8438 Fax: 727-857-4097 Page 1 of 1 Fax: 239-331-8439 ,.,,_'"~'"._.w.~......~. .._._",.,....~_..,_"'''''"__,..",..._.....,.~_=..o'''".'''.."..,'_"~"",,,,,",",_~,;,..~___:____,,_~,,,,,,,,,;,.,,,~,,,,"_,,,,,,_-,__,,.~__.._.,,....,_,~"",.""",....,-"."."",,,...".,.,---_.._..,,-_..._-..,~.~.. .....~-'''". ._,-----~ '1 ~\ ~ ., I 1A7 1:1 , , ,- Commercial Land Maintenance ESTlMA ~. E1002353 Full Service Landscape Management 3980 Exchange Avehue . Naples, FL 34104 CUSTOMER NO. OffIce: (239) 643-6205 . FIJX: (239) 643-5012 E-mail: Info@commlandmalnt.net Bill TO: Colier County Dept of Trensportation 3301 EM&: T.mi.... Trail Naples, Fl. 339&2 oW ~OU) Acd: MSTU 1.......lee IMMOKALEE CITY 10 SUpervisor labor to remove (10) eKisIing tree stumps and 59.42 594.20 dispose tA debris. Palin removal wII have 10 be done very carefully sue to buried eIectric8I condul and irriglllion pipes which are in roolbBl. locales wiD be caIed to pinpoint local of utililies. 20 Regular labor to 888isl. 48.61 97220 4 How1y Rate for Bobc8t 873 including operator. 189 156.20 1 Colriy Dumping Fees for In"'" remwed from .. 400.00 10 Purchase and Install Red M8p1e, 65 - gallon (FOIdBiI 4,321.20 Palm, 14' OA) (8) MaIn streeIand (4) FIrst 5Ireel 8 Irrigation Technici8n SUpervisor labor to repair in'ipiIon . h 10.22 561.16 wiI be dlnaged when palms are removed. Test sysIetn. 8 Irrigation Technician labor to assist 48.61 388.88 TOTAL $7,994." . THANK YOU! WE APPRECIATE YOUR BUSINESS PLEASE NUl'E PAYMENT TERMS ON REVERSE SlDE 1.5% W1U BE ADDED MONTHLY TO AIL INVOICES OVER 30 DAYS UNTIL PAlD ---~---~ . - -.,~,'''---''~~'''''''-'--'. ---", ~~,-~.._...~._~.~>-_._.._.._.._._..,.",~.--_._,._" .._,."'~''''''''---'~'''''''-'-^''''~--'-<'-''~" ,.."-_.,._-_.__.,-~-~,""---- .7 ,l' rl .. b ~" ,Ai? v IMMOKALEE BEAUTIFICATION M.S.T.U. ADVISORY COMMITTEE March 25, 2009 Minutes I. The meeting was called to order at 4:30 PM by Cherryle Thomas. A quorum was established. II. Attendance Members: William Deyo (Absent), Cherryle Thomas, Lucy Ortiz, Andrea Halman County: Darryl Richard - MSTU Project Manager, Tessie Sillery - MSTU Operations Coordinator, Caroline Soto - Budget Analyst, Pam Lulich - Landscape Operations Manager, Weldon Walker Jr. - Code Enforcement, Joseph Boney - Parks & Recreation Others: Penny Phillippi - CRA Executive Director, Fred Thomas Sr.- CRA Chairman, Christie Betancourt - CRA, Brad Muckel - CRA, Richard Tindell - JRL, Darlene Lafferty - Mancan III. Approval of Agenda Add: X. C. New Membership Update Lucy Ortiz moved to approve the agenda as amended. Second by Andrea Halman. Motion carried unanimously 3-0. IV. Approval of Minutes - February 25, 2009 Lucy Ortiz moved to approve the minutes as submitted. Second by Andrea Halman. Motion carried unanimously 3-0. V. Transportation Services Report A. Budget Report - Caroline Soto distributed and reviewed. (See attached) ~ Ad Valorem Tax - $96,366.20 (Uncollected) ~ Available Operating Expense - $79,719.79 B. Project Manager Report - Darryl Richard distributed and reviewed. (See attached) . (IMM-15) Work Order for JRL; Landscape Architectural Services Fixed Term - NTP was issued . (IMM-14) McGee & Associates - Tree Scape Plantings (ROW Sides) Immokalee Phase VI Lighting Project - Pending FOOT approval of the Plans . (IMM-12) McGee & Associates - State Road 29 Phase II Project i. Pending FOOT Comments 1 ...-.---. ...--- , --~-, 16 '/ ~A7 II. Comments will be forwarded to the Committee. . (IMM-3) Immokalee MSTU: Boundary Expansion Proposal I. Will go for BCC approval - April 2009 ii. The Executive Summary will be emailed to the Committee iii. Staff will coordinate with the CRA & Storm Water for the Master Plan Presentation on the Boundary Expansion Proposal Darryl Richard distributed the FY10 "Draft" Budget for Committee review and will be discussed at the April 22,2009 meeting. (See attached) It was questioned and confirmed that the State utilizes Fund 111 to maintain landscaping on Highway 21 (Immokalee.) Cherryle Thomas reported the following >> 4 additional inoperable lights (by the Exxon station) >> Sprinkler Head issue on 1 st St. (from Eustis to Colorado) VI. Transportation Maintenance Report - None VII. Landscape Architects Report A. Maintenance Report - JRL Design - Richard Tindell distributed and reported the following landscape Architect's Report. (See attached) 0 Recommended Power washing in the Community 0 Replace missing soil (behind the curbs) as it is a Safety issue 0 Replacement of Gutters is required 0 Grates require reattachment 0 Benches require cleaning 0 Mulching is required 0 Lighting I. 3 Globes are missing II. Fixture is missing 0 Uneven sidewalk (2 inch drop) is a Safety issue 0 Electrical Boxes are not locked down 0 He reviewed the Cleaning Contract as requested by Staff and noted the following items that are included I. Brick work ii. Bulb outs Hi. Curbs IV. Gutters Darryl Richard responded that he will review the Maintenance Items with Robert Kindelan - ClM. Richard Tindell reported the Trash Receptacles are showing signs of wear and require refurbishment. Cherryle Thomas requested Staff to obtain a quote for restoration and maintenance of the Trash Receptacles. 2 .",,~.,-_.. ---"""-"'>~-'-'''-__ m 1 t. )"1 ~,.1l ( I ' Discussions ensued concerning Seasonal Banners it w~ s~ated th' A 7 the Cornucopia and Seasonal Banners will be installed per Committee preference. Pam lulich reported the following: . The lack of sod along the ROW was blowing dust and light sand and required stabilization . Due to the lack of Median irrigation Mulch will not be installed as it is a fire hazard B. Phase II B Project - McGee & Associates - None VIII. Community Redevelopment Agency - None IX. Code Enforcement Report - Weldon Walker reported the following: ~ Community Clean-Up I. Volunteers - Sheriffs Department and Children II. Utilize 4 dumpsters for a. Tires b. Landscaping cuttings and clipping debris c. No hazardous waste iii. Community notification was made via a. Flyers b. Website c. Door to Door d. Local Newspaper X. Old Business A. Main Street Pedestrian Zoning - Darryl Richard reported a reduction in the speed limit to 30 MPH requires coordination with the FOOT. B. Boundary Expansion - Darryl Richard - Previously discussed under V.B. A. New Membership Update - Tessie Sillery reported Carrie Williams was appointed to the Committee. XI. New Business A. land Development Designs - Penny Phillippi An Immokalee CRA Comment Form and Immokalee Design & Visioning Handout, 15t Street Plaza & 9th Street Plaza were distributed (See attachments) and the following was reviewed: * Immokalee year round Resident - 70 % Hispanic * Concept A I. Upper Terrace ii. Lower Terrace * Concept B I. Dura Therm Asphalt inlay ii. Street level Plaza 3 ~-"'--~," III :" ,__ ~_ ,,_ .._._'_"M~'~~_~_',"___. ..... ...-- 16illA'! t .. , It was noted that the Immokalee Downtown area would be a walking Tourist Zone. Darryl Richard requested Committee approval for JRL to submit a Proposal for an addition to the Scope of Services for review of the Design Concept by LDI and RWA (Corridor of Hwy 29 between 1 st Street to 9th Street.) Cherryle Thomas moved for JRL to be included in the ground work on this Project for our Community. Second by Lucy Ortiz. Motion carried unanimously 3-0. Cherryle Thomas announced a request by Citizens of Immokalee for the installation of 2 signs (entrance from Ft. Myers & Naples) to read "This is the home of Edrin James." Discussions ensued and a various suggestions were made. Cherryle Thomas requested Staff submit several recommendations on the verbiage for 3 signs. Lucy Ortiz recommended the posting of en route signs to indicate the mileage to Immokalee. XII. Public Comment - None There being no further business to come before the Committee, the Meeting was adjourned by order of the Chair at 6:00 P.M. Immokalee Beautification MSTU Advisory Committee /- ( \) r ~, ~--.... These minutes approved by the Committee on 1 ~ J..,}- 01 , as presented ...v or amended The next regular scheduled meeting is April 22, 2009, 4:30 PM Immokalee Community Park 321 First Street South Immokalee. FL 4 _.. ...- , 1'1"'0<_""'''''''___ - - 161 14\ () ~.EiVEDv/ . JUL 2 1 2009 B08m of County Commlsslcne., IMMOKALEE BEAUTIFICATIONM.S.T.U. ADVISORY COMMITTEE Fiala ..'UF.ff1:- HalaS March 25, 2009 Henning Coyle Coletta SUMMARY OF MINUTES AND MOTIONS III. Approval of Agenda Add: X. C. New Membership Update Lucy Ortiz moved to approve the agenda as amended. Second by Andrea Halman. Motion carried unanimously 3-0. IV. Approval of Minutes - February 25, 2009 Lucy Ortiz moved to approve the minutes as submitted. Second by Andrea Halman. Motion carried unanimously 3-0. Approval of Agenda XI. New Business A. land Development Designs - Penny Phillippi Darryl Richard requested Committee approval for JRL to submit a Proposal for an addition to the Scope of Services for review of the Design Concept by LDI and RWA (Corridor of Hwy 29 between 1st Street to 9th Street.) Cherry/e Thomas moved for JRL to be included in the ground work on this Project for our Community. Second by Lucy Ortiz. Motion carried unanimously 3-0. Mise Corres~ DatEr____ ---- tef1 ~_ w_' - ~ "~,,-,~ ~"""""..'-' <_,._._w,_""'_"""_"'.""""'~.__'~___ -- WWWWWWWWWWNNNNNNNNN~~~~~~~~~~~~~~~.WN~ ~ ~ ~ ~ QI . W N ~ 0 ~ ~ ~ ~ . W N ~ 0 ~ ~ ~ ~ QI · W N ~ 0 ....., /'1 ~ r ....:xJ:xJ:xJ-ftJJtJJ........()3:000rriJrZoZmm ....-fZ()()........:xJZZl1l1l1otn"" " 7 o m m m :xJ c c ~ :xJ )> iJ iJ -f -f ~ 0 :xJ G5 00 .... 0 Z Z 0.... :xJ m )> )> :xJ :xJ 1TI -f < ;; 00 00 me "" 'I I, , ;. 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"0 ~n;r.g ~;r ~ ~ cnm",:, tn !! ~ ~ ffi.<A tA {fl (j) ffi Ul ffi Ul ffi ffi (f, tA :xJ-rl CD -< _~ --J'-O r;;:~ (~ :-Jg~ ~~ ~tA~g ~ ~~~ ~o AO~OO m ()1~3 NO ()1oom~ 0 0 ~ ~~ .~oorvo 0 0 -~~~~~~~~~~~~~~ .... ~ ~ N ~~ ~ ~N ~ NN~~ N(J)W:~ ~~ m ~~~~~ ~-8-8~-c CDO~~ oo~ww~ g ~e.~ ooo~~ ONW(J)(J) 0 ~ oo,<o:"..'oo<o<ow'ooooo CD(J)WW ooow~ oo~o 16 '1 A7 .".~ March 25, 2009 Prepared by: Darryl Richard, Project Manger, Collier County Department of Alternative Transportation Modes Tessie Sillery, Operations Coordinator, Collier County Department of Alternative Transportation Modes Immokalee MSTU Project Status (IMM-15) - ACTIVE- -Work Order for JRL; Landscape Architectural Services Fixed Term Dated: September 23, 2008; (RFP/BID # 08-5060); TOTAL FEE: $19,676.00 (TME) 11-19-08: Committee directed staff to obtain scope of services for JRL annual services 1-28-09: MSTU Committee approves JRL Proposal 2-25-09: Signed proposal being routed for signature for PO Issue 3-10-09: Notice to Proceed Sent to JRL for maintenance consulting (IMM-]4) - ACTlVE- -McGee & Associates - TREE SCAPE PLANTINGS (ROW SIDES) Immokalee Phase IV Lighting Project; Work Order TLO-MA-3614-05-] 7; PO 4500100243 1-28-09: $26,715.62 remains in contract. McGee request confirmation of Committee intention regarding installation of Street Tree Plantings. Confirmation of FOOT review/approval of street tree plantings pending. (IMM-12) - ACTIVE- -McGee & Associates - State Road 29 Phase II Project; Work Order TLO-MA- 36]4-07-05; PO 4500100244 1-28-09: Project 30% Submittal provided to Stafffor review; Project is under review by Collier County Transportation Staff and FOOT Staff. 3-25-09: Comments from FOOT Pending for project. (IMM-1]) - ACTIVE-ONGOING - Roadway Maintenance: BID #06-4008 -- expires: 9-12-10 "Immokalee Beautification M.S.T.U. IM.STD. Roadway Grounds Maintenance"; Commerical Land Maintenance Contract 1-28-09; Contract is ongoing; Contract Expires on 9-12-10 (IMM-3) ACTIVE - Immokalee MSTU expanding their boundaries; Immokalee MSTU: Boundary Expansion Proposal 11-19-08: Committee reviews potential expansion to match CRA Boundary and include roadway improvements and storm water into MSTU Ordinance. 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I W '" (Jl .c:.. ...., .- . . I ~ l:~~ l:~~ :"'m~~ i:ltZ Z~~ i I I i ~ ~)>)> ~)>~ ~~)>~ ~> ~~ >~~ 16/ ,A7 '4. n. . . . . . fea1J6 the worYa Bttle more sensifi1J6 ani a little more elucatel to the importance of nature'~ - *L"ll DIS1(;' I"'" '11<1" 2 1 ~_~'_4"__ .-'-"""-'-Y'-"-"-'--.~-''''';~''-~--' ,.... .,,",...._""-'-"-~-^ ~,."__..""~,.,.~.,"..._"'"~.__,._'"",._,,..v_"___._.~ on__. '_','_"'__'_e 161 1'\1 .,... ~femenfs of 1JefiJn o Agrarian Heritage · Ranchers & Farmers o Cultural Influences · Mexican · South American · South Central Florida · West Indies 3 ~femenfs of 1Jes!Jn o Bold Colors o Zigzag Patterns o Geometric Patterns *1 Di .",', I' , 4 2 16J11A? Work limits &L\" , D"";' 1'''1\"\'''''"' 5 Work limits - 1st Street tpfaza *L "" D' ""S ['."" ""'" 6 3 -".,,-~..._.... - ,_.~,,~,_._...,._____'___i,_,- V" 'T ',_ ~._ _~,_"""_,_"_""",,,,.,.____;_~,_,,,_~,.,.. -,",~._---~._- 16' 1 A 7 Work.. t.imHs -9th Street Plaza Jc Park.. .1 J)i,I"]".'.l''. \: T . 7 {st Street Plaza . *L DH"l",".]I. ~'4ccess &: Circafafion 'I 8 4 .,. ~7 ,( ! -.l,.' ") ,,~( ~j j,o '. 147 ~'" fst Street pfam aI'"'' DFSI'" I"m'\i"i('" 1<oUJh SKetch . ~ 9 fst Street pfaza * L \\" OF"'" 1""'\' '"'' Schematic 1Jes!Jn 10 5 .~~, " -'-._"'~>"".""...,--"",,--,--~ . .ll .. .. ~"""-" --_',-._- _.....'.4.;'._;,~."',_"'''~__~. 1__.......'..........___.__ -~- 16 1 t{ ~7 \ {st Street Plaza .L""D r Concept "1l" 11 {st Street Plaza - Conceft 11;t( If Shade Structure Upper Te:rrace: Middle Terrace .. Decorative ~z Pan; Bollards /) / ~ SR-29/ Main Street .1 ""lJ, I'" .- , 12 6 '~< ~' 4 ,,[ A? MWIIf ~~ .. , {st Street Plaza - Concept 011." ... , ~;~ .._,~ - .. .~-.-.......... l,l' ,..'I(\C" .. ... ... l:l ell _c, .-~ , . Ii Ga(eway : L;_.. ~ ,. ~~~~.ci --.: Columns . , . -.-, __d"-- - , ;:-;-.---=:. , ~~l l *L'"'' D"H ,-.. I'" '\ \110'" .~. " 13 {st Street Plaza *L"" D,sI<" 1'''''' \II"" 1</JUjh Sketch 14 7 >_"'r.._~"__ --_..__.~_.">.,.,.~.,,> "^__"'_...""'".....__.v__.__._"_,~'^'_,..~.,._ .,-~.- 71 l...:-',..J 1st Street pfaza ,g .i\ 7 ~II ~ .1 \".1-'1)1>;1; "-I'\"'l'\ Concept "<8/1 ,. . " 15 1st Street pfaza - Conce(1t 1113 " ~ Benches Shade '31 Structure t: l:: on Decorative Stairs wi ;:., PotS Decorative Z Pots Gateway Bollards Columns . ~!fi'~~"'~; j} ( . . , ,.'t. ~,o'" ' Specialty (; \'1:" I f 'f.~ II Paving -- ~- ~---' : r \ ':;' I _ _ I ' r - - '- - _n_ 1);\ ,',,1 --- -- - - -'-- :\ \ ..PIM.inS~ 7;E~::':. " ::......5_.-t -..- :-_ :-1: _~J _ -3 -- ~ ~" ~"~&c.- -,,-, /' -~I 7 ~~ .' [), ,,~~._., V 'I I ~ 16 8 1 "~) ! . ~ ~ ~ ' " .." i De:corative Pots 'j1H::.:: r~[~fr!~ ~JI!~~'!-"\',J.\ ~fii~.'J , ',j , , I 17. 1st Street praza *L "'> D""" I""'" '"'' 'N1UJh shieh 18 9 C' >,>,,__~"_,~_"_"~'_"~> ~~""'__JC__~_._.__"....,""..,_,.....".,.",..>-," -,,~,~"'-'._...,_.. ".,.~--"",-",,,,-....,_.. --' ., ? 11 tll 'i Ir:-", 'I ' -,}{: r 1 ~ ~I;..."a;po '~ Ijt Street Plaza v'... .L".rllY ,I<, I".".. Iii' Concept 1'1]," (with 'Fubre 'Bwflin!p) 19 {st Street Plaza - Concept 11'2" (with 'Future 'E.uiklin3sJ ~ An Wall f~jl ~ V ~ndor Ar~8 on Plaza .''r.' -, en t " Stairs w / j Gazebo Decorative Pots Bollards --- Specialty Paving &LI,r'D I" i. 20 10 16/ .~"~ hi 9th Street pfazt.l ~ Park lAl ~'l // *1 ,I"" If"!" I "O\"'IT"'" T ~ 21 *L"" DL,"" IN'o\"AnoN~ 'R.pUJh Sk.etch 22 . 11 -~-",_,"'."".... . ... ~ ~ i1'" 'llll..... ,____._-,..-."....,,~ '-.....--..........,.,,--.- ".,.."..,....c"..-. ~_, 16/ 1 A7 , 1 U," ~' i ' . '" ;,j Uv'" .. .L l ... ..'_ ". ~ l) . 1<.pUJh Skefeh 23 I .' ..... ~d' ." . 1-Wy' ~ 4. *L""'D .. ....... t.... " . Concept 24 12 d.~ "~_.' 9th Street Plaza ~ Park t 1 I ' ,~, g Com" Plu> Multipurpose Plaza w/ Fountain Amphitheater ,: ~_P'rim"" F=,ing / Stage Seating/Tables S 9th Street jj /. e " = rJJ ( C ~ --- '" N ~ rJJ Concessions & Restrooms Playground Great Lawn & Event Restrooms & Existing Trees Tenting Bike Lockers Stonnwater Public Parking - Pond *L'''" DLS"" l"m ",'"'' Bio-Swale Rain Garden 25 9th Street Plaza &: Park tt ... IIJ!t!j :,Ik . l~' ',c, ,: i'll"~ ":l~~,...."'L'"; - Interactive S 9th Street Fountain ~ - -.- Lawn & Event Tenting Restrooms & Existing Trees Bike Lockers flO""2<;~ .' * L "', D'S"" 1""'\1"'" ! ." pi "- Bio-Swale - .ff'~~ ; Rain Garden __---..I 26 13 -,..._.~ ~J ..~ 'llIll" -".""""""--"-'" ._'_......M~"_"_._._'_,..,......_, ....... -- , 1\ " I '..'.; 16'lir~ ff Street ,Site 7=eatures 0( S(1ecia0; fJaviYlj .L""'[Y ,'" 1'" '\i:! 27 1st Street Plaza - Site 7=eatures I,' "... I GC,. I, . , , (' _no '. i.' .~.~ ., 4' '.' .. " ~. E~, .~~:L\ ~:,J ;'~ ~- o Gateway Columns ~,""'> ti.l ~. ~.~ ~ ," r..-". ,....-'..-'" ,,-~..~.,\ _~~ ii 'f~' ~ 11" ,j" ,. ~ "~ ~ eJ' ~ a I '" .____ ,,-"-'-~- ."; . ~ ('_ 1 t !--~-=--:. ~ j *L"'lJ [', 28 14 , ~/ I t ~ ,t1 {st Street Plaza - Site ~eatures r1A7 o Art Walls ,0 , ~ .-,.~,......., I '1' I lam ~ o Decorative Art 6'; 'i ." . .... .'. '.~'" I 5' I!' ,!'. ,,,;' ". ,:' I", '4i~ll!i~,...t(i"~:J,'\/ :,I ~ ,,~.~ ~', ~ ". 'I>r:." -'ol ""'_~~'_~'" I' \tfRlJ~f1lr 6' ... i :::~. '.'; ,'-''',':: . ''. ;:,'" 1 \ ' : , ..., ,,',' < ',' \ 5' . 'Jj~I!~~!'! I __~. l\' '~_ ." '.-~':., A'~.~. . * L."lJ D' 'J[.' 1""'\\1'1< '" 29 {st Street Plaza - S(1eciafr:J PaviYIJ o Dura Therm Asphalt Inlays 1" Street & Main Street - ~_."1t. . ~ Intersection ,-, , ---, ',- - ~ /) -~r";;:>:;';1~ ~ ; I '1-- _ --. "' --- ,..--: \ \ . . - '. . " ?' / f . .,'.; I .fm.1 ~!/ ",:,. ~ .' \-j>;:-,.o".,.;::f;ll! ____LL.,. ." '1m ... ....-......--' ~ (7 * L \.'" DlS"" 1""\ xc,,,,, T 30 15 "",'--~ =...--".' --,<-.- _..____oi,___~"'.._~_.,.,.~ '~'~"""._M'_"'~__"',,,._ -- r: 7 ,/: fi Iff C~')j ,.., fij;.l "t1. rf Street SIte ~eatures .L [)' "'1"""'\\' ,. 31 9th Street 1lfaza ~ 1laf'k - Site ~eatures o Custom Arbors o Event Tenting rr= !, :.1 ..... I J~L. ' , . . :- ... .' " , l' ,- - '0~~-';;" If. -:, ~~, IH'\ \'<1:\: """,,<<'..;,,' ~, .. *1\ [}""I . ' 32 16 ,..:. .,,~. *'.'.',Jf ~':r tA7 9th Street pfaza ~ Park - Site ~eatureJ o Perimeter Fencing Ie' \. ....'.."...'.),...... ...1:.,.... .... - 6' I'm,,' 6' , .' .,....c.-:... · ;~T.. ..--C~:~~, ..... .~, 0 'i"."".,_~),*a Ie IO ...... M.Im]... "jt~~I *L"" DE."'" [",<>\\11' )'.' 33 It Street Plaza ~ 9th Street Plaza ~ Park ~?ife ~eatures, ~urnjshj11Js ~ green 9n{rastrucfure ~'___' L \.....[: [)l 'il(" 1"'\1 ~ ~ 17 ,^,-.<< ___~., w,'. <_,.,...~,";~,;.....__.'_,__,_;__(",.."',.. .. <-,".~,.....,~.--,-".,.-."."..".~",.....,,,,,_.__.iW ~1'"" ~ __-. ___ 161 (;\71 ,'.1 1/ ". 1/ Site ~eatureJ - ~ountainJ o Interactive Splash Fountains o Traditional Fountains .1. ',,, IT \1"1"'''" \iI ." 35 Site ~eafures - 1Jecorafive 7Jfes o Ceramic Tiles - Accents For: · Walis · Columns · Steps · Bencrl8s · Planters · Fountains '~.., .........'.'."....'.....,....... '1""'<-"""'" "11' <.,", _, ,,',":',:, -...If: " >,:;, "',,- : ',":';:{ ''','>~.;< ,~~i '. ""-',.,' ""';'.:' ,;" " ., ,.. , LI [J 'i. ]","\ 36 18 ."" , D l.t A7 .,~ ." t f (~.. l~' Q) Site tfeatures - S(1eciaffJ fJaviYlj '0 Glass Pavers ~'~;)h'E :' ~~~''''- '"'' ~ . . ":. ~.-, ,~ --;''''~ . '.. <t>.,'It~ ,....,.: _,...L II- _-'~..' ."1..... · Bold Colors liih ':;'~J(A~"" ~~j~j~~~: ~:f~~ ~~..,.r."~"' . :~.,l( .''''1oli,Jf.~.: . , ~"."",.,'._ ~t; . 100% Recycled Gloss ,;;'.'''~'~'e'''''~ · Base color ..~~~f~~~;~~Il) . ~'l' :"...,'_..:....;...~'. ,.,~. , ~. ~,.,.....,__._,...._.'.,.10"~._""...,.., Compatible wi Existing ~~' "',;("-c"~'" ~, "~'s>;' "'~; Concrete Paving .. ~_..... ilfU.. -#1..... .r~;::;.;JO':.~.r..~. ~..~~~_ ",," .-"..1 . " Ji!:)i:,,..,r;., .,',! ~,..~:.,~.:t~'~ ".'f o Playa Pavers "'<<:.~'.4- i~""'''''. ..,v ~';:.~~~. ....i\...~';. ea.llf ~..e ..r-J'''' · West Indies Influence ..";~ 'J.-i";;.;[ f..':::,~ --;-""-..-..,.""".......,..,\ · Only Re-claimed Shells Are Used .;;.;..t aL"" D'es",.. I''''''T\()'o> 37 Site tfeatures - S(1eciaffJ fJaviYlj o Mexican Beach Pebbles ...... ......, ~.\ . " - . ., . ' . :.o'..t ~ . . , ' .... , n.' . . ~ . " i . ,,-..~ '-- I . ,..".. Jr' . ' 1* Ai - . -. '~LJ" ~.' , , . t': -. - . , '.'.. ~..." t', . ... . !'*" "- t " , .. I ;., .. ~ ,it, ~ , ..' . o Seaside Beach Pebbles L T' ~". ,... )(' ;-4 ." '-r ,... .... ,.., ' .... J.. f--1 -:.4. r . I ~::~ . t~ _1 .~. .. ~ .~ "lI- _. ,- ) .'r,. i ~ . ~ .,Jr, -~ ......~ . c. .....A .( \ t....."J;j) r " ,,~...1 , , .~'.71 . . * L '''' D""" ["'" "'0','. il 38 19 .___._, 'c_,.M.__~, .,.",-,c....."_., '...." .._.,.,,,,...,,~",~~--,._..._,,,,-_..,,,,,,,,......_~-,,,,,.. ~,="','_.,''''----- 16 11 A1t "'Ii" Site ~umishiYlJS - Pottery o Mexican Clay Planters o Mexican Talavera . . L-'. 1j-'........' ~ AI Di 'il. ',[",-,';\\Til)'.' '. 39 Site ~urnishiYlJs - Pottery o West Indies Pots & Planters · Caribbeon Colors · Wove Motif , " I;: 'dbi! ~ 1 f < I ~Tr ~-! 1,-: _j~.:'n' \.",...:;:;:' &L':'lJ; I . . ' 40 20 16~ lA7 r1 Site ~urnishiY1Js - 13enches o Benches · Colorful Tile Mosaics · Durable Materials . :': :;', 'y,'. ~~"\~ ~ ~,~ ',"~ :.:.~~:--: *If'" D'SI<., I"'" \II"" 41 Site ~urnishin!Js DAsh & Trash Receptacles · Durable yet attracfve material · Available in numerous colors *l "" I)'''''' 1"'.", .""." 42 21 ".~.._-~ --'-~'.~"-_.."''''''',~,''--"-''''' '. ..."'-""...."."""'-"'.._-'......~.,",...., '''',.'''''-- 1- "".____..'_",.__~"".._' -~~._,,-,....._-~-----~" 1.1 6 ~ ;:1 - [' I .~ t'+ n ^'Ii fC ~I ~ ;f'-'(, Site ~urnishinJs o Bicycle Racks &"~torag~. ~ ~ f'1 · Provided at mulllple loca liOns Lo! em"" L,,"y"" · Available in numerous colors A Fl r-1 Pea,1 Pans Breton .'..: I J~l, 0, J~t . -'1 A A ..-: ,.. ~ M.'".o .,,,,,, .,', '" '" S>, '111. L"ge R,,~I I . QQ Storage Lockers Bollard R.lcks Custom R.lcks aL''''''!)1 1'.'",.. 43 green 9nfrastructure o Bio-Swales ';::!?" ""7".' . - ~ O Rain Gardens __"~""J.Ei DtMndGnI o Porous Paving ::~:ro o Permeable Pavers ;;:.""" o Vegetated Sand Filter , . ~. ~ o Rainwater Harvesting ~~:.:; . ;!'''k':~ t\tf;jO~ . '~.:,'if~"'~" .lIIi,.!.L l> "'f'" 44 ~ 22 j 1171.1tlokfl(ee :1)e.5~qn a (Visioning 1'/ Street (P[aza q/ll Sf reel ,PI{lZa Concepts ~.\1(l1(11 IS. 2009 pi ' r,epored The ImmokoleiComm~hity \. .&01 ;';y 1 A.., '.', . .... 1'1 I , Immokalee CRA IM/v\OK/\LEE eRA Park & Plaza Concepts Presentation Community Reckvelopment Agency 3/18/09 j The pl21ce to C2l11 Home~ Comment Form Please fill out the information below if you would like to be notified of future workshops. Name Address City State Zip Code Please use this Comment Form to express your opinions about the Plaza and Park design concepts. You can leave your completed Comment Form with a member of the project team today, email, fax, or mail it to the address below by March 25, 2009. Comments: Please use the back of this form if more space is needed to express your opinions. Please mail to: Penny Phillippi, CRA Executive Director Telephone: (239) 252-2310 Immokalee CRA Fax: (239) 252-3970 310 Alachua Street E-mail: PennyPhillipi@Colliergov.net Immokalee, Florida 34142 >--""'-~""--'~"<"-'"---'--"~'~'--~-"''''-'-''''--'- .-_._-".-..-~-"""";"...,,._- 'I ...-",,,.,,,,,",.--.. . , I ~ l' , ~ ,"" A 7 .~'\ .". ) LANDSCAPE ARCHITECTURE PLANNING DESIGN '. 405 5th A VENUE SOUTH SUITE 5 NAPLES. FLORIDA 239-261-4007 OCIDrn)(~]@@CID[?)@ @[P@[}uO~@@~5J@ 1Jo@O@] [P@[?)@[P~ COpy TO: IZI OWNER 0 ARCHITECT 0 ENGINEER 0 CONSULTANT IZI MSTU Committee - - PROJECT: Immokalee MSTU - PO# 4500105395 REPORT NUMBER: 2 CONTRACTOR: N/A JRL COMM No: 9003 Date: 3/18/09 Weather: Cloudy Estimate % Complete: N/A Time: 10:30 am Temp Range: 74 Schedule Conformance: Unknown PRESENT: Richard Tindell, Darryl Richards WORK IN PROGRESS: Electrical Box at tree well repair OBSERVATIONS: General conditions - maintenance review - photos attached (8) REVIEWS: Reviewed progress plans for Master Plan with County Consultants REPORT: Meeting with county, RW A and LDI - progress up date on new master plan and impact on MSTU areas of responsibility. The plan is coming along nicely and the team has developed several interesting solutions. Visual walk-about with D. Richard on 1 sl and Main additional areas by car was performed. Observations made prior to general trash collection. General dusty and dirty appearance needs to be addressed. The MSTU has been billed for power washing of pavers, site furniture, and drainage chase ways which doesn't seem to have been done - this cleaning, especially of the chase ways needs to be done before the rainy season. (photo 4. 6. 7, & 8) Missing soil behind curbs and excessive street sweeping in the landscape as well dirt in the curb gutter and broken, missing and un- attached grates were noted - general correction and attention to detail is needed. (photo 5.6.7, & 8) Raised planters along Main are in need of repair and painting them was discussed to brighten their appearance. (photo 2) Corner benches are very dirty and need cleaning and suggest the committee consider replacing them with something more in keeping with the desired look. (photo 6) ,....._...-..~-----"""'-,,~,.",..,~.,._"-,.,'~ '."'-"~'~'-""''''''''''_,,___~.._~m__''',_~,," "-'"~""-"'"-"""""--- --.---.....-.- ~ 161 lA7 f'i LANDSCAPE ARCHITECTURE PLANNING DESIGN 405 5th A VENUE SOUTH SUITE 5 NAPLES, FLORIDA 239-261-4007 Mulch is missing in several areas, DR will check maintenance contract. (photos 2, 5, & 9) Condition of irrigation system and head installation discussed - suggest sprinkler heads be installed as detailed by the manufacture. Several street lamps were missing diffuser globes and 1 fixture was missing along main - they should be replaced. Operation was not checked. Several empty tree wells, 2 standing dead foxtail palms and 1 distressed tree were noted - dead material should be removed and get a proposal for replacement of missing trees. Dormant crape myrtle were noted, suggest committee discuss changing to a tree that holds its leaves during the winter months. Suggest 1 empty tree well along Main abutting parking lot be filled in with pavers - the palm tree has been broken off several times and it is without protection. (photo 8) Sidewalks have uneven and broken sections which should be repaired (photo 3 & 4) Electrical relocation of junction boxes damaged by plantings 90% complete, irrigation pipes should be relocated to allow for new plants - palms need to be installed. (photos 1 & 3) ACTION REQUIRED: Review conditions of maintenance agreement, responsibility for drain grates in public sidewalk and in roadway, street sweeping, pressure cleaning and wash down. Verify scheduled fertilization and soil testing. Reported by: Richard Tindell, asia, registered landscape architect LA767 ,...,"-~- .... . '"-~. >_~""""""'i..,,,"..._,...... ~ ._",~--"_.~.".-,-,,,. "-._. _II..I,._~_J:... ---~"" - 'I " ~ I " (. '" I ,,~: , 'it ~ . I: " r f.i 1,~; << J i ~ . . - . - . . . . , . . , 1161 I Q) c.. '--' <.0 0 I 0') Q) 0 c.. 0')' '--' c:ri T- o ("'), I 0') Q) 0 Q) 0')1 i ro ~ .::6: T- ~. __._ ..: m.-~ ("'), -."" ~. . 0 -;::::::::::- E Q) E Q) ro .- .::6: ----- 0 E ------ E ~ ____ !'i~t,\ , ' ,>,,,... - Q) c.. '..... Lri 0 I 0') Q) 0 c.. 0')' '- r-.: T- o ("')1 I 0') Q) 0 Q) 0')1 ro T- .::6: ("')1 0 E Q) E Q) ro .::6: 0 E E ,,',,-..-. ...lio IIIl A --"---.<'- - ~,.-.~- -- -, ~ "! 61 ~~ A 7 ~ LANDSCAPE ARCHITECTURE PLANNING DESIGN 405 5th AVENUE SOUTH SUITE 5 NAPLES. FLORIDA 239-261-4007 D@[fi)@]@@cw~@ @[f@[}uO{t@@{t5J@ [f@~@[f'[t COPY TO: ~ OWNER 0 ARCHITECT 0 ENGINEER 0 CONSUL TANT ~ _MSTU Committee_ PROJECT: Immokalee MSTU - PO# 4500105395 REPORT NUMBER: 3 CONTRACTOR: N/A JRL COMM No: 9003 Date: 3/23/09 Weather: NA Estimate % Complete: N/A Time: NA Temp Range: NA Schedule Conformance: Unknown PRESENT: Richard Tindell WORK IN PROGRESS: 3/18/09 field report - supplemental information OBSERVATIONS: See field report #2 REVIEWS: Review of maintenance agreement for cleaning REPORT: At your request I have reviewed the "Roadway Grounds Maintenance" agreement for Immokalee MSTU concerning power washing and cleaning of curb, gutter and channel drains along Main Street. Four parts of the agreement address this issue. under Section 1, Basic Maintenance Function: 1 Mowing and Edging (page 9) - All sidewalks, curbing and/or gutters including a four foot (4') area from the face of the curb and sidewalk areas shall be cleaned after each service. All sidewalks shall be blown clean. but no clippings or other debris shall be blown or allowed to be deposited on other adjacent property or accumulate on right-of-way areas. 2 Street Cleaning (page 11) - A four foot (4') wide area measured from the face of the curb and gutters including turn lanes and medians shall be cleaned with each site service to remove any accumulation of debris or objectionable growth to maintain a neat and safe condition. Contractor pricing is to include cost of removal and disposal by Contractor. 3 Pressure Cleaning Brick Pavers (page 20) - All median brick curbing, brick paving, sidewalks. bulb-out areas, and paving areas shall be pressure cleaned six (6) times per year, October, December, February, April, June, and August to remove tire .- ---- -..",. --. --'--""- -4~ - '.. ~ 16/1 A1~ f' ~' I LANDSCAPE ARCHITECTURE PLANNING DESIGN 405 5th A VENUE SOUTH SUITE 5 NAPLES, FLORIDA 239-261-4007 marks or other dirt which may be deposited on the surface areas. Sealing of paving areas shall be at the direction of the Project Manager on a time and material basis. 4 Bulbout and Gutter Channel Drain Cleaning (page 20) - During each service. the Contractor shall use air blowers to blow clean the bulbout areas, including any asphalt and gutter areas adjacent to the bulbouts that cannot be reached or cleaned by the street sweeping. The linear sidewalk ramps and gutter channel drains shall also be blown. The gutter channel drains. located under the twenty-four (24) street bulbouts along SR 29 (Main Street) shall be blown from either end to clear the channel of any debris. The bulbout gutter channel drains shall be air blown weekly (52 times per year) from one end with an extension nozzle or blower long enough to blow through the channel drain to remove trash, debris and dirt. The bulbout channel drains may require additional cleaning by flushing with pressured water. This procedure shall be performed six (6) times per year with the scheduled pressure cleaning of the brick, sidewalk, and paving areas. Comments: Clear 1 y the intent is that the sidewalks, curbs. gutters and drains be kept clean and clear through out the year. Sweeping and air blowing the walks. curbs, gutters and drains are to be performed every week, pressure cleaning all pavers and pressure flushing the bulbout channel drains are scheduled every other month. The Schedule calls for this in Feburary. April, June, August, October and December. It appears that the pressure cleaning and flushing has been unsuccessful or needs to be scheduled more often, perhaps every 6 weeks. I suggest the April work be done as early as practicable with special attention. ACTION REQUIRED: Direction from committee Reported by: Richard Tindell, asia, registered landscape architect Fla reg LA767 ".--,,- -. .~,.. 17'11 - ~ Ii_.... -- 1ll' , -'"--.",,, ~ .:. ~ ~ -- '- A 7 fJ'~ LANDSCAPE ARCHITECTURE PLANNING DESIGN 405 5th A VENUE SOUTH SUITE 5 NAPLES, FLORIDA 239-261-4007 o (ID au@] @@(ID [~)(~ (ID[P@[}uo1j@@1jSJ@ [P@~@~ COPY TO: rg] OWNER 0 ARCHITECT 0 ENGINEER 0 CONSULTANT rg] _MSTU Committee_ PROJECT: Immokalee MSTU - PO# 4500105395 REPORT NUMBER: 3 CONTRACTOR: N/A JRL COMM No: 9003 Date: 3/23/09 Weather: NA Estimate % Complete: N/A Time: NA Temp Range: NA Schedule Conformance: Unknown PRESENT: Richard Tindell WORK IN PROGRESS: 3/18/09 field report - supplemental information OBSERVATIONS: See field report #2 REVIEWS: Review of maintenance agreement for cleaning REPORT: At your request I have reviewed the "Roadway Grounds Maintenance" agreement for Immokalee MSTU concerning power washing and cleaning of curb, gutter and channel drains along Main Street. Four parts of the agreement address this issue, under Section 1, Basic Maintenance Function: 1 Mowing and Edging (page 9) - All sidewalks, curbing and/or gutters including a four foot (4') area from the face of the curb and sidewalk areas shall be cleaned after each service. All sidewalks shall be blown clean, but no clippings or other debris shall be blown or allowed to be deposited on other adjacent property or accumulate on right-of-way areas. 2 Street Cleaning (page 11) - A four foot (4') wide area measured from the face of the curb and gutters including turn lanes and medians shall be cleaned with each site service to remove any accumulation of debris or objectionable growth to maintain a neat and safe condition. Contractor pricing is to include cost of removal and disposal by Contractor. 3 Pressure Cleaning Brick Pavers (page 20) - All median brick curbing, brick paving, sidewalks, bulb-out areas. and paving areas shall be pressure cleaned six (6) times per year, October, December, February. April, June, and August to remove tire '_~""__'"'n__,_,_.... ~-"._--'-"~"""'-'._"'''- L 1" -""'... ... ,-_._^._._~ ~ 161 ,A7 "11 LANDSCAPE ARCHITECTURE PLANNING DESIGN 405 5th A VENUE SOUTH SUITE 5 NAPLES, FLORIDA 239-261-4007 marks or other dirt which may be deposited on the surface areas. Sealing of paving areas shall be at the direction of the Project Manager on a time and material basis. 4 Bulbout and Gutter Channel Drain Cleaning (page 20) - During each service, the Contractor shall use air blowers to blow clean the bulbout areas. including any asphalt and gutter areas adjacent to the bulbouts that cannot be reached or cleaned by the street sweeping. The linear sidewalk ramps and gutter channel drains shall also be blown. The gutter channel drains, located under the twenty-four (24) street bulbouts along SR 29 (Main Street) shall be blown from either end to clear the channel of any debris. The bulbout gutter channel drains shall be air blown weekly (52 times per year) from one end with an extension nozzle or blower long enough to blow through the channel drain to remove trash, debris and dirt. The bulbout channel drains may require additional cleaning by flushing with pressured water. This procedure shall be performed six (6) times per year with the scheduled pressure cleaning of the brick, sidewalk, and paving areas. Comments: Clearl y the intent is that the sidewalks, curbs, gutters and drains be kept clean and clear through out the year. Sweeping and air blowing the walks, curbs, gutters and drains are to be performed every week, pressure cleaning all pavers and pressure flushing the bulbout channel drains are scheduled every other month. The Schedule calls for this in Feburary, April, June, August, October and December. It appears that the pressure cleaning and flushing has been unsuccessful or needs to be scheduled more often, perhaps every 6 weeks. I suggest the April work be done as early as practicable with special attention. ACTION REQUIRED: Direction from committee Reported by: Richard Tindell, asia. registered landscape architect Fla reg LA767 . '-----_. .....-.-.---,. ~,-".~" ~ J __'_'"'~~"""'_"'__"_""_''''_ .,"q,'"",- ~ 1 1 A~' , A /rJ LANDSCAPE ARCHITECTURE PLANNING DESIGN 405 5th A VENUE SOUTH SUITE 5 NAPLES, FLORIDA 239-261-4007 OtID[fi)@]@@tID[p)@ tID[P@[}uolt@@lt9@ {fo@O@] [P@[P)@~ COPY TO: I:8l OWNER 0 ARCHITECT 0 ENGINEER 0 CONSULTANT I:8l MSTU Committee - - PROJECT: Immokalee MSTU - PO# 4500105395 REPORT NUMBER: 2 CONTRACTOR: N/A JRL COMM No: 9003 Date: 3/18/09 Weather: Cloudy Estimate % Complete: N/A Time: 10:30 am Temp Range: 74 Schedule Conformance: Unknown PRESENT: Richard Tindell. Darryl Richards WORK IN PROGRESS: Electrical Box at tree well repair OBSERVATIONS: General conditions - maintenance review - photos attached (8) REVIEWS: Reviewed progress plans for Master Plan with County Consultants REPORT: Meeting with county, RW A and LDI- progress up date on new master plan and impact on MSTU areas of responsibility. The plan is coming along nicely and the team has developed several interesting solutions. Visual walk-about with D. Richard on 1 sf and Main additional areas by car was performed. Observations made prior to general trash collection. General dusty and dirty appearance needs to be addressed. The MSTU has been billed for power washing of pavers, site furniture. and drainage chase ways which doesn't seem to have been done - this cleaning, especially of the chase ways needs to be done before the rainy season. (photo 4, 6, 7, & 8) Missing soil behind curbs and excessive street sweeping in the landscape as well dirt in the curb gutter and broken, missing and un- attached grates were noted - general correction and attention to detail is needed. (photo 5,6, 7, & 8) Raised planters along Main are in need of repair and painting them was discussed to brighten their appearance. (photo 2) Corner benches are very dirty and need cleaning and suggest the committee consider replacing them with something more in keeping with the desired look. (photo 6) w_",_._' ~-"= . ,-,_._,~-""-~.,~,-,.,,... , , .. ";--'-"-"...._~".......,.".~~,,;..,,-,,-,- . - ~ 16/ i lA7 ~ LANDSCAPE ARCHITECTURE PLANNING DESIGN 405 5th A VENUE SOUTH SUITE 5 NAPLES, FLORIDA 239-261-4007 Mulch is missing in several areas, DR will check maintenance contract. (photos 2, 5. & 9) Condition of irrigation system and head installation discussed - suggest sprinkler heads be installed as detailed by the manufacture. Several street lamps were missing diffuser globes and 1 fixture was missing along main - they should be replaced. Operation was not checked. Several empty tree wells, 2 standing dead foxtail palms and 1 distressed tree were noted - dead material should be removed and get a proposal for replacement of missing trees. Dormant crape myrtle were noted. suggest committee discuss changing to a tree that holds its leaves during the winter months. Suggest 1 empty tree well along Main abutting parking lot be filled in with pavers - the palm tree has been broken off several times and it is without protection. (photo 8) Sidewalks have uneven and broken sections which should be repaired (photo 3 & 4) Electrical relocation of junction boxes damaged by plantings 90% complete, irrigation pipes should be relocated to allow for new plants - palms need to be installed. (photos 1 & 3) ACTION REQUIRED: Review conditions of maintenance agreement, responsibility for drain grates in public sidewalk and in roadway, street sweeping, pressure cleaning and wash down. Verify scheduled fertilization and soil testing. Reported by: Richard Tindell, asia, registered landscape architect LA767 """""'''k._~'''_",,,, -'"...._,~- -~._"'- WI'I ...... .#..-..........,.._...._-""'-- ,.,"""""~'"~<<~'."..'. .- ~~"- 1'1 "". J 4. ih J.. '~ f ~i ~,' > ,) ~ 'F ilIi :"\ , 0) a.. '- N 0) 0 a.. I '-' ~ 0') 0 0 0')1 I 0') '"""" 0 Cf)1 0')1 <J) "l""" <J) Cf)1 Cl'J <J) .::.t:. 0 <J) E Cl'J .::.t:. E 0 - E E 0) a.. .-;- ...- ~ 0 f '- Cf) 0') 0 0 0')1 I 0') '"""" 0 Cf)1 0')' <J) '"""" ~ Cf)1 Cl'J <J) .::.t:. 0 <J) E Cl'J f. .::.t:. E 0 - E ~ E "- '" t; <"--,., ...-......--. .~..... __ r _.-~.~.." -""~ -- . , 161 1 A7 ~ .~ 0) a.. ...... <D 0 r 0) 0) a.. 0 ...... 0)1 o:i 0 ..- I (t)' 0) 0 Q) 0)1 Q) ]! ..- 0 (t)1 E Q) E ~ ]! 0 E E 0) a.. ...... I() 0 , 0) 0) a.. 0 '- 0)' r--: 0 ..- I (t)1 0) 0 Q) 0)1 CD as ..- .:::t:. (t)1 0 E Q) E ~ ]! 0 E E -'''~ -- ,.','.,,--- ---- lllI'lMl'l ~~ i7-.q ...,__""'~""...';,,~~_' --.-....-, -- _...-......~ ~...'~~_.~.,.. .- ~' . r ~ f i ,../_~ \..../ . 'rl '\. 1 i'r IMMOKALEE BEAUTIFICATION M.S.T.U. ADVISORY COMMITTEE April 22, 2009 Minutes I. The meeting was called to order at 4:30 PM by Cherryle Thomas. A quorum was established. II. Attendance Members: William Deyo, Cherryle Thomas, lucy Ortiz, Andrea Halman, Carrie Williams County: Darryl Richard-MSTU Project Manager, Tessie Sillery-MSTU Operations Coordinator, Caroline Soto-Budget Analyst Others: Mike McGee-McGee & Assoc., Richard Tindell-JRL, Jim Fritchey -ClM, Penny Phillippi-CRA Executive Director, Pam Brown-IFCD Committee Member III. Approval of Agenda Lucy Ortiz moved to approve the agenda as submitted. Second by William Deyo. Motion carried unanimously 4-0. IV. Approval of Minutes - March 25, 2009 William Deyo moved to approve the minutes as submitted. Second by Lucy Ortiz. Motion carried unanimously 4-0. V. Transportation Services Report A. Budget Report - Caroline Soto distributed and reviewed. (See attached) ~ Ad Valorem Tax - $241,267.41 (Collected) ~ Improvements General spent to date $1,266,766.98 Andrea Halman arrived 4:35 pm The request made by the Committee to modify the Budget Report to a two page format was granted. B. Project Manager Report - Darryl Richard distributed and additional information given: (See attached) . (IMM-16) Request for Sign indicating "Miles ahead" Quote for 2 signs in the amount of $187.50 was distributed (See attached) 1 "',,- -'"~"".' - - . ... --""-,----~,._,---"" ~,---,"'.._-~ ~....,-~.'" -, 16 , 1 ~, Coi'QIl -.' i ;~, Discussions developed concerning the recommended locations by Traffic Operations for the "Miles ahead' and "Welcome to Immokalee home of Edgerrin James" signs. It was noted that a sign reading "Immokalee City Limits" (entering from La Belle) is posted and requires removal as Immokalee is not incorporated. After much discussion concerning "Miles or Mi" it was agreed that 4 (directional) signs were preferred to enter Immokalee and the following locations were chosen: ~ Immokalee Rd. - (2) Signs I. North of Oil Well Rd. ii. East of Everglades Blvd. ~ Hwv 29 - (1) Sign I. North of Sunniland Store ~ Hwv 846 - (1) Sign I. Intersection of Hwy 846 and 833 (Hendry Co.) Darryl Richard stated the cost for (4) signs are $800.00. William Deyo moved to approve the purchase of 4 Immoka/ee directional signs not to exceed $800.00. Second by Carrie Williams. Discussions continued and it was agreed to include (1) additional sign on Hwy 858 & Camp Kaeis. Rd. The motion was amended to read: William Deyo moved to approve the purchase of 115" Immoka/ee directional signs not to exceed 11$1000.00.) Second by Carrie Williams. Motion carried unanimously 5-0. Discussions ensued concerning the design cost for the Edgerrin James signs pending approval from the County Attorney. Carrie Williams moved to approve $500.00 be set aside for the Design of Edgerrin James Signs. Second by Lucy Ortiz. Motion carried unanimously 5-0. . (IMM-14) McGee & Associates - Tree Scape Plantings Requested Mike McGee submit a PDF file of Tree Plantings and signed/sealed Drawings . (IMM11) Roadway Maintenance Bid - BID #06-400 A copy of the Contract will be submitted to the Committee for review prior to going out to Bid . (IMM-3) Boundary Expansion Proposal Announced the BCC approved a preliminary request and the Executive Summary was distributed (See Attached) Darryl Richard requested an Urban Boundary legal description from CRA. 2 ^ -~---,- ...-"..... ",.~."''',..._~-.....,.._...'"~,.._-~~_.,'-''''' \ .. , ~ t~7 ; I J I;" ('~f . Distributed a Proposal from JRl Design $8,276.00 for review of Plans (1st St. to 9th St.) and coordination with the CRA. (See attached) Darryl Richard requested plans be forwarded by the CRA for review by JRl Design. Discussions ensued and Penny Phillippi suggested a joint meeting with the CRA and MSTU. Richard Tindell requested a meeting with the CRA prior to the joint meeting. William Deyo moved to approve (the proposal from) JRL Design setvices in the amount of $8,276.00. Second by Andrea Halman. Motion carried unanimously 5-0. . Distributed quote E002494 from ClM $626.56 for removal of (2) tree grate frames Caroline Solo noted an error on the Budget Report line items 19 & 28 should read "$26,591.00." C. Approval of FY10 Budget was distributed and the increased Millage Rate 1.0 to maintain the Revenue stream was noted. The following Budget changes were made: (See attached) )) Lightina Maintenance I. Forecast 09 - increased to $45,000.00 II. Requested -Current 10 - increased to $50,000.00 )) Other Miscellaneous I. Forecast 09 - increased to $6,500.00 II. Requested-Current 10- increased to $6,500.00 Discussions ensued concerning Banner replacements which cost $65.00 each The Committee requested to order replacements for the damaged and seasonal Banners plus a few extra. Caroline Solo reported the Audited Carry Forward is $1,460,400.00. Lucy Ortiz moved to approve the FY10 Budget as amended. Second by Carrie Williams. Motion carried unanimously 5-0. VI. Transportation Maintenance Report Jim Frilchey reported the following: 0 Routine maintenance is being conducted 0 Street Sweeping has commenced I. Conducted weekly (Wednesday) ii. Paid from County Fund 111 Discussions ensued concerning Trash removal. It was confirmed that Immokalee Waste Disposal conducts 2 weekly pickups and is paid by County Fund 111. It was agreed that 2 additional days are necessary (paid by MSTU) and will be conducted during season. 3 ~~.,,<,~' -~ 'O~,~_'" .. ",. .. t"'~ ..;,,,.".,~,~., ,~..,.",-.,. -- 1" ......"" 16!lA7 " t Andrea Halman moved to allocate $4,500.00 for 4 pickups per week (October - May) Instead of 2 (pickups.) Second by Lucy Ortiz. Motion carried unanimously 5-0. VII. Landscape Architects Report A. Maintenance Report - JRL Design - Richard Tindell distributed the landscape Architect Report and reported the following: (See attached) 0 Stump removal required as it is a safety hazard (photo 2) 0 Suggested eliminating hand watering of Palms (photo 4 & 5) 0 Protruding Hose Bubbler (photo 9) 0 Valve Boxes require installation of Sod (photo 14) 0 Main St. Shop keepers are using trash cans for business purposes- Code Enforcement has been advised 0 Suggested removing dead Tree and fill tree cutout with pavers (photo 21) 0 Recommended implementing a mulching program 0 Curb Reflectors are missing or broken Darryl Richard will submit photos to Road and Bridge. Discussions developed on the elM quote E 100294 to remove the metal grate frames that were pushed up by tree roots. It was determined that additional assessment was required by Mike McGee. Cherryle Thomas reported Street lights that are inoperable. The Contractor will be notified. eLM quotes were distributed: $1,366.72 (Tree stump removal) and $1,665.62 (installation of lava rock.) (See attachments) Discussions developed concerning a discrepancy in the estimate for the lava Rock installation: 0 labor -150 Ibs 0 lava Rock - 50 Ibs The quote was amended to increase the lava rock to 150 Ibs for a total estimate of $2,490.62. Discussions continued and it was agreed to remove the stump (photo 2) that is a safety hazard and to submit a proposal at the May 20,2009 meeting for removal of the remaining stumps. B. Phase II B Project - McGee & Associates Mike McGee reported: ~ New plans will be submitted to Darryl Richard tomorrow Staff was requested to confer with the State concerning review of the plans. Mike McGee was requested to add comments. VIII. Community Redevelopment Agency - None IX. Code Enforcement Report - Weldon Walker - None x. Old Business 4 "~-_.-. ...."~>-~~-' " __'~"'_''''''_''''_i_''''__''____n__~ ..... .... . ~ , -- "If,!, , 1L 0., i A A. Main Street Pedestrian Zoning - Darryl Richard retlorlAi ~e State .~ has been contacted and is under review. B. Boundary Expansion - Darryl Richard - Previously discussed V. B. XI. New Business A. Land Development Designs - Penny Phillippi It was agreed the next meeting be held on May 20,2009 at One Stop (Career Development.) XII. Public Comment - None There being no further business to come before the Committee, the Meeting was adjourned by order of the Chair at 6:44 P.M. Immokalee Beautification MSTU Advisory Committee / dh.t7Y7t'la/ Thomas, Chairman These minutes approved by the Committee on $- '^ 0 ' 0 q , as presented ^-- or amended The next meeting is May 20, 2009, 10:00 AM Career & Service Center 750 South 5th Street Immokalee, FL 5 ""''''''"" ....- _,~ 11<' III"'~. .. "'I_._'''"",-",,,,,,,",~,_,,;,_.,,~~,_,,,,,,, ,_ .." l' _".."^' .-._ 16 , 117 " IMMOKALEE BEAUTIFICATIONM.S.T.U. ADVISORY COMMITTEE April 22, 2009 SUMMARY OF MINUTES AND MOTIONS III. Approval of Agenda Lucy Ortiz moved to approve the agenda as submitted. Second by William Deyo. Motion carried unanimously 4-0. IV. Approval of Minutes - March 25, 2009 William Deyo moved to approve the minutes as submitted. Second by Lucy Ortiz. Motion carried unanimously 4-0. V. Transportation Services Report B. Project Manager Report - Darryl Richard distributed and additional information given: (See attached) . (IMM-16) Request for Sign indicating "Miles ahead" It was agreed that 4 (directional) signs were preferred to enter Immokalee and the following locations were chosen: .,. Immokalee Rd. - (2) Signs I. North of Oil Well Rd. ii. East of Everglades Blvd. .,. Hwv 29 - (1) Sign I. North of Sunniland Store .,. Hwv 846 - (1) Sign I. Intersection of Hwy 846 and 833 (Hendry Co.) Darryl Richard stated the cost for (4) signs $800.00. William Deyo moved to approve the purchase of 4 Immoka/ee directional signs not to exceed $800.00. Second by Carrie Williams. Discussions continued and it was agreed to include (1) additional sign on Hwy 858 & Camp Kaeis. Rd. The motion was amended to read: William Deyo moved to approve the purchase of "5" Immoka/ee directional signs not to -"-.-. _.......,...,,,,-,,,,,,,,- -,- ,-,.,,-,.. iM. __-~,...,,'w"-,.,_.._-,..."-,.~~'-..--"..~..,-"'-.. - -- 1 (" r i " .1 "''-'' ...... 1: f lit exceed "$1000.00.) Second by Carrie Wil/illmJ.. A. 7 carried unanimously 5-0. Discussions ensued concerning the design cost for the Edgerrin James signs pending approval from the County Attorney. Carrie Williams moved to approve $500.00 be set aside for the Design of Edgerrin James Signs. Second by Lucy Ortiz. Motion carried unanimously 5-0. . Distributed a Proposal from JRL Design $8,276.00 for review of Plans (1st St. to 9th St.) and coordination with the CRA. (See attached) William Deyo moved to approve (the proposal from) JRL Design services in the amount of $8,276.00. Second by Andrea Halman. Motion carried unanimously 5-0. C. Approval of FY10 Budget was distributed and the following Budget changes were made: (See attached) )) Liahtina Maintenance I. Forecast 09 - increased to $45,000.00 II. Requested -Current 10 - increased to $50,000.00 )) Other Miscellaneous I. Forecast 09 - increased to $6,500.00 II. Requested-Current 10- increased to $6,500.00 Lucy Ortiz moved to approve the FY10 Budget as amended. Second by Carrie Williams. Motion carried unanimously 5-0. VI. Transportation Maintenance Report Discussions ensued concerning Trash removal. It was confirmed that Immokalee Waste Disposal conducts 2 weekly pickups and is paid by County Fund 111. It was agreed that 2 additional days are necessary (paid by MSTU) and will be conducted during season. Andrea Halman moved to allocate $4,500.00 for 4 pickups per week (October - May) instead of 2 (pickups.) Second by Lucy Ortiz. Motion carried unanimously 5-0. X. New Business A. land Development Designs - Penny Phillippi It was agreed for the next meeting to be held on May 20, 2009 at One Stop (Career Development.) ~- . "'...-......;.-."'....--.- ~.~-^_.-.~... ,,~--~ < ffi1 161 1 A 7 John i!bes. PASLA Richnrd Tindell. ASLA Andrew Eisele, ASLA Mr. Darryl Richard, RLA MSTU Project Manager Collier County Department of Alternative Transportation 2885 Horseshoe Drive South Naples, Florida 34104 April 2, 2009 Re: Expanded Scope of Service - Immokalee MSTU Darryl, At the last Immokalee MSTU meeting, we were requested to submit a proposal to expand our scope of services to include design review, input and participation in public meetings for the new Main Street Master Plan. This includes two proposed parks and street-scape improvements along Main Street from 1st Ave to 9th. It is difficult to detennine,exactly how much involvement will be needed. We anticipate 3 or 4 plan reviews and sessions with the prime consultant and County staff, 3 public meetings as well as a couple of meetings with the CRA in addition to our regular ..I!lc;.etings with the MSTU. I suggest issuing a new TIM work order to provide authorization for these services. Estimated time is: 1. 24 Senior Landscape Architect @ $128 = $3072 1. 26 Landscape Architect @ $120 = $3120 2. 12 Design Associate @ $ 75 = $ 900 3. 12 Staff @ $ 62 = $ 744 " 4. 8 Administration @ $ 55 = $ 440 Total $8276.00 Thanks .... Ri.c.V\Cird nV\-~eLL, (;IsLa 'Senior Landscape Architect I Partner ~ LANDSCAPE ARCHITECTURE ,I P.lANNING I GOLF DESIGN 405 Fifth Avenue South, Suile 5, Naples. FLorida 34Jll2 T.239.26IA007 F.139.26\.537K ",w",.jrl-design.com 1990 Milin Street, Suire 7S0, Sarasola, Florida 34136 T. 941.309.5410 or Tull Free R88.261AOO7 I. Rol.ad lb:b... (lI.l.C LCJ6lIllOJ.lI , _'''"'U "--'~"~- , _'~"",.,u.".~_" "0'.'_"',-"." .. Distance Sign Page 1 of2 .,,? I I AI "l. ,1 "Jr' ~";. . I' ~ " , , ')... . sillery _t From: RegisterRobert Sent: Tuesday, April 21,2009 11:48 AM To: sillery _t Cc: tipton_b; wilson_p Subject: FW: Distance Sign Attachments: Immokalee.jpg Tessie, The cost per sign for a two-post sign installation for the attached design Is as follows: Labor $60,00 Posts 60.00 Sign 6.I~5Q Total $187,50 Call me if you have any questions. Bob R. Robert Register, P.E., PTOE Collier County Traffic Operations Engineer Collier County Traffic Operations Department 2885 South Horseshoe Drive Naples, FL 34104 239-252-8260 FAX: 239-252-5868 Email: rob.ertre9Ister@coUiergo-'Lnet Cell: 239-253-6650 From: Samantha [mailto:sam@municipalsigns.com] Sent: Tuesday, April 21, 2009 10:46 AM To: RegisterRobert Subject: Re: Distance Sign Thank you, Samantha Valdes Sales & Graphics Municipal Supply & Sign Company 800-329-5366 PH 239-262-4639 PH 239-262-4645 FX Municipal Supply & Sign Company 1095 5th Ave N Naples, FL 34102 1----- Original Message ----- 4/2212009 --" ___,_....-...~_ j7V--t'1 , .......... Distance Sign 16/ ." ~7 1.20[2 From: Begj$j~RQb~rt To: s.a,ffiaotba Sent: Tuesday, April 21, 20097:25 AM Subject: Distance Sign Sam, Please send a design and cost for a distance sign with 8" upper case and 6" lower case letters, I am not sure of the distances yet, but the two signs will both use two-digit distances. lmmokalee XX Thanks, Bob Robert Register, P.E., PTOE Collier County Traffic Operations Engineer Collier County Traffic Operations Department 2885 South Horseshoe Drive Naples, FL 34104 239-252-8260 FAX: 239-252-5868 Email: robetiWlatemlQQJllem.~~ Cell: 239-253-6650 4/22/2009 ,-,."~,,...,.- ~-, .. - _....",,,____ 'W , .18Jn ~1611A J'L' : 7 , ~ i , i I 1 ~ 0\ ~ ~ 0 ~ = ~ =- _____'___'_______ L <-"'~ ...... ..All. 1 ."--,'_..,...",,...."''''"....~''.._' "~"',.__,_,....'_l'l\I!,..""...___1 -. 16 I 1 A7 ~ April 22, 2009 Prepared by: Darryl Richard, Project Manger, Collier County Department of Alternative Transportation Modes Tessie Sillery, Operations Coordinator, Collier County Department of Alternative Transportation Modes Immokalee MSTU Project Status (IMM-17) - ACTIVE- Request for Sign indicating "Welcome to Immokalee home of Edgerrin James" for motorist who are traveling to Immokalee 4-22-09: Request for Legal Services regarding this project item is pending. Staff request clarification as to both 'authorization' for MSTU Committee to install proposed sign per Ordinance and also wheather written consent needs to be obtained from Edgerrin James prior to the expenditure and installation ofthe sign. (IMM-16) - ACTIVE- Request for Sign indicating "Miles ahead" to Immokalee for motorist who are traveling to Immokalee 4-22-09: Quote obtained from Traffic Operations for 2 signs to be installed by Traffic Operations. The cost per sign for a two-post sign installation for the attached design is as follows: Labor $60.00 Posts 60.00 Sign 67.50 Total $187.50 (IMM-15) - ACTIVE-ONGOING -Work Order for JRL; Landscape Architectural Services Fixed Term Dated: September 23, 2008; (RFP/BID # 08-5060); TOTAL FEE: $19,676.00 (TME) 11-19-08: Committee directed staff to obtain scope of services for JRL annual services 3-10-09: Notice to Proceed Sent to JRL for maintenance consulting (IMM-14) - ACTIVE- -McGee & Associates - TREE SCAPE PLANTINGS (ROW SIDES) Immokalee Phase IV Lighting Project; Work Order TLO-MA-3614-05-17; PO 4500100243 1-28-09: $26,715.62 remains in contract. McGee request confirmation of Committee intention regarding installation of Street Tree Plantings. Confirmation of FDOT review/approval of street tree plantings pending. (IMM-12) - ACTIVE- -McGee & Associates - State Road 29 Phase II Project; Work Order TLO-MA- 3614-07-05; PO 4500100244 1-28-09: Project 30% Submittal provided to Staff for review; Project is under review by Collier County Transportation Staff and FDOT Staff. 3-25-09: Comments from FDOT Pending for project. 4-22-09: Plan review for FDOT is 'per agreement' being performed by Collier County Transportation Engineering; Eugene Calvert, P.E, is reviewing project plans. Comments/Plan review report pending. (IMM-l1) - ACTIVE-ONGOING - Roadway Maintenance: BID #06-4008 -- expires: 9-12-10 "Immokalee Beautification M.S.T.U. IM.S.T.D. Roadway Grounds Maintenance"; Commerical Land Maintenance Contract 1-28-09; Contract is ongoing; Contract Expires on 9-12-10 (IMM-3) ACTIVE - Immokalee MSTU expanding their boundaries; Immoka1ee MSTU: Boundary Expansion Proposal 4-14-09: BCC approved Executive Summary directing staffto bring back an 'Revised Ordinance' for expansion of boundary. 4-22-09: Staff is preparing documentation for the May 26, 2009 BCC Meeting 1 "....~-~_._, --,.._~ - ..~. __ w.... _,_.,..,;_......'"o.~"_,.,,.~,...u.,._'~',.., ,'_".~'"._""__"",. . ~ J,,51 1~7 i , , LANDSCAPE ARCHITECTURE PLANNING DESIGN 405 5th A VENUE SOUTH SUITE 5 NAPLES, FLORIDA 239-261-4007 OCIDOll@J@@CID[W@ CID[P@[}uOn@@nSJ@ lfO@O@J [P@[W@~ COpy TO: ~ OWNER D ARCHITECT D ENGINEER D CONSUL TANT ~ _MSTU Committee_ PROJECT: Immokalee MSTU - PO# 4500105395 REPORT NUMBER: 6 CONTRACTOR: N/A JRL COMM No: 9003 Date: 4/9/09 Weather: Cloudy Estimate % Complete: N/A Time: 3:30 pm Temp Range: 78 Schedule Conformance: As scheduled PRESENT: Richard Tindell, WORK IN PROGRESS: Contractor just completed scheduled maintenance OBSERV A TlONS: General conditions - maintenance review REVIEWS: Reviewed Maintenance Contract - ref cleaning 3/26/09 REPORT: Visual walk-about as requested by D. Richard on 1 sl and Main additional areas by car were performed. Observations made just after weekly maintenance prior to general trash collection. All areas look significantly better althourh site does not appear to have been swept. Drainage channels were clear. Dead fronds from transplanted foxtail palms have not been removed. Still appear to be installed too deep. Dead foxtail palms noted in previous reports have not been removed. Crown of thorn beds have not been mulched, Broken sprinkler head on 1 sl appears to have been repaired but many heads are still installed too high to match manufactures specifications. No indication that the irrigation system was tested today. D. Richard requested further review of contract to determine if the agreement required cleaning other than mechanical street sweeping Section 1 page 8 says - Mowing and edging shall include medians as well as those areas, if existing, along the outside edge of the sidewalks of adjacent properties that are not currently maintained by the property owners. On page 9 - All debris on streets, sidewalks or other areas resulting from edging shall be removed. No herbicide shall be used for edging. --,~.._,.,..., _ill' 1\1 lIin r 'l1~ III ~ _.11I<.: ~1lIflI _"17' 11' "<1I1I"r ___~IIlI!"1l ~' TJIllI"IlI" '1l ~ 161 1~' A7 ~"1 LANDSCAPE ARCHITECTURE PLANNING DESIGN 405 5'h A VENUE SOUTH SUITE 5 NAPLES, FLORIDA 239-261-4007 All sidewalks, curbing and/or gutters including a four foot (4') area from the face of the curb and sidewalk areas shall be cleaned after each service. All sidewalks shall be blown clean, but no clippings or other debris shall be blown or allowed to be deposited on other adjacent property or accumulate on right-of-way areas. Street Cleaning is on page 11 - A four foot (4') wide area measured from the face of the curb and gutters including turn lanes and medians shall be cleaned with each site service to remove any accumulation of debris or objectionable growth to maintain a neat and safe condition. Contractor pricing is to include cost of removal and disposal by Contractor. Street cleaning is found as part of "Mowing and edging" and in its own (stand alone) section of the agreement. Street Sweeping is a separate section on page 21 - Street Sweeping shall be performed twice (2) per week. One sweeping shall occur the night following the maintenance service and the second shall occur three (3) nights later. The day prior to the nighttime second weekly sweeping the contractor shall complete the "Street Cleaning" as per Section "Street Cleaning". Street Sweeping requires mobile vacuum equipment, street cleaning does not. Street sweeping was eliminated from the Roadway Grounds Maintenance agreement. On April 3, 2009 re-establishment of street sweeping on a 'one time' (1) per week basis was authorized, ACTION REQUIRED: Un scheduled blind observation & meet with D. Richard and Robert from ClM (maintenance contractor) next Wednesday after weekly service. Reported by: Richard Tindell, asia, registered landscape architect lA767 -",-'=~-'-".""."'-"-' - W_"_,_'_'""_'_ _1- ...... - - -- ~ 161 1A7 f LANDSCAPE ARCHITECTURE PLANNING DESIGN 405 5th A VENUE SOUTH SUITE 5 NAPLES, FLORIDA 239-261-4007 O@Ol)@J@@@[p)@ @[f@[}uO~@@~9@ {lo@O@J [f@[P)@~ COpy TO: [gI OWNER D ARCHITECT D ENGINEER D CONSUL TANT ~ _MSTU Committee_ PROJECT: Immokalee MSTU - PO# 4500105395 REPORT NUMBER: 5 CONTRACTOR: N/A JRL COMM No: 9003 Date: 3/25/09 Weather: Clear Estimate % Complete: N/A Time: 6:30 pm Temp Range: 81 Schedule Conformance: As scheduled PRESENT: Darrel Richard, Pam Lulich. Tessia Sillery and Richard Tindell WORK IN PROGRESS: Contractor just completed scheduled maintenance OBSERV A TIONS: General conditions - maintenance review REVIEWS: Reviewed Maintenance Report REPORT: Visual walk-about on 1st and Main prior to MSTU meeting. Observations made just after weekly maintenance prior to general trash collection. 1. Transplanted foxtail palms in median are installed too deep which will cause them to die. 2. Lack of mulch noted in all locations. 3. Trash containers in need of paint and general repair. 4. Soil level low and unsafe next to curb areas. 5. Sprinkler miss aimed on 1 st. 6. Trash present on pavement and in medians 7. Drainage channels partially cleaned out (completion scheduled for next day). 8. Dead sod in medians. 9. Painted curb markings (yellow & white strips) need repainting, almost not visible. 10. pavers and walks need deep cleaning. ACTION REQUIRED: Check contract for compliance Reported by: Richard Tindell, asia, registered landscape architect LA767 ~ -""--- .1.1 __,~"",_",,"'''''--_"~__.W_1f ,,,-"". - nt, t"A7 Pt '. '..:: ...... ESTIMA T~. E1002494 . Commercial Land Maintenance Full Service Landscape Management 3980 Exchange Avenue . Naples. FL 34104 CUSTOMER NO. Office: (239) 643-6205 . Fax: (239) 643-5012 E-mail: info@commlandmalnt.net i i Bill TO: Collier County Dept of Transportation i 3301 East Tamiami Trail i , Naples, Fl. 33962 Acct: MSTU Immokalee i i ! ! i IMMOKAlEE MSTU 4 Supervisor labor to remove tw~.tree grate f!.ames which exte d 59.42 237.68 above sidewalk and create a trip hazard at three locations. 8 Regular labor to assist. 48.61 388.88 f V" J. \bL Vy\<SrU TOTAL $626.56 THANK YOU! WE APPRECIATE YOUR BUSINESS PLEASE NOTE PAYMENT TERMS ON REVERSE SIDE 1.5% WILL BE ADDED MONTHLY TO ALL INVOICES OVER 30 DAYS UNTIL PAID _.~--~~ ~~.... ...,""...___-----4.fl - -~-- 16/ " Al"" Commercial Land Maintenance ESTIMA Tic. 1 E1 02496' . Full Service Landscape Management 3980 Exchange Avenue . Naples, FL 34104 CUSTOMER NO. Office; (239) 643-6205 . Fal(; (239) 643-5012 E-mail; Info@commlandmaint.net BILL TO: Collier County Dept of Transportation 3301 East Tamiami Trail Naples, Fl. 33962 Acct: MSTU Inmokalee IMMOKAlEE MSTU- PER THE REQUEST OF DARRYL RICHARD 4 Supervisor labor to dig up and remove three tree stumps, 59.42 231.68 including grinding and back filling holes. 8 Regular labor to assist. 48.61 388.88 1 County Dumping Fees for materials removed from site. 200.00 200.00 4 Hourly Rate for Stump Grinder including operator. 135.04 540.16 PLEASE NOTE: IF WE HAVE TO PLACE STUMP GRINDE PLANT BEDS IT MAY DAMAGE SOME OF THE EXISTING PLANT MATERIAL AND PLANT REPLACEMENT WILL BE AN ADDITIONAL ESTIMATE. fv.,J lb 1- VY\ <; IV TOTAL $1,366.72 THANK YOU! WE APPRECIATE YOUR BUSINESS PLEASE NOTE PAYMENT TERMS ON REVERSE SIDE ] .5% WILL BE ADDED MONTHLY TO ALL INVOICES OVER 30 DAYS UNTIL PAID ..... . "._~"~,..,~~.,,,,,~-,,~--,, v .._ ~....-,,- "","~,,",'.....-,_-"^ .,.,'" '""~'''"''''..~,_.=-,--_._, 161 a4 \ C'~ A 7 ~ ESTIMA Tio. E1002500 . Commercial Land Maintenance Full Service Landscape Management 3980 Exchange Avenue . Naples, FL 34104 CUSTOMER NO. Office: (239) 643-6205 . Fax: (239) 643-5012 E-mail: Info@commlandmaint.net I i I BILL TO: Collier County Oept of Transportation 3301 East Tarnlami Trail I Naples, Fl. 33962 _.-- Acct. .-sn IImPV1'kalee IMMOKALEE MSTU 8 Suoervisor labor to install '150 Ibs of might\' IighU small blac 59.42 475.36 .ava rOCK to me crown onnom Deas at DUIDOuts, 'I 16 Regular labor to assist. 48.61 777.76 1 Reimbursement per 50 pounds of mighty light small black I 412_50 412.50 rock materials purchased (cost + 50%) Will be bill according to material amount. flfl"cll 61- IY\ <; 1\) TOTAL $1,665_62 THANK YOU! WE APPRECIATE YOUR BUSINESS PLEASE NOTE PAYMENT TERMS ON REVERSE SIDE 1.5% WILL BE ADDED MONTHLY TO ALL INVOICES OVER 30 DAYS UNTIL PAID "'__J....II 11'1" -' ....... --- ___,..____M,_~l~ - "---,..0---- ,1 A 7 tIf , 16/ . Commercial Land Maintenance ESTIMA nro. E1002330 Full SelVlce Landscape Management 3980 Exchange Avenue . Naples, FL 34104 CUSTOMER NO. Office: (239) 643.6205 . Fax: (239) 643.5012 E-mail: info@commlandmalnt.net BILL TO: Collier County Dept of Transportation 3301 East Tamiami Trail Naples, Fl. 33962 Acct: MSTU Inmokalee THE FOLLOWING IS TRAFFIC ACCIDENT NUMBER 827 REPORTED ON JANUARY 27, 2009 FIRST SmEET 2" '~ ' ,SYPeNi$9r:'~tJorto'reR)ove,and,qispO$eoftrafficd8maged" 59.42 118.Q4 ',':. .,'.l,,::":"'~ :',,:':.'::-~""""~;'~":"'':',.:'-~ .:;;.~~.t:'.!::E:'.:i:.~":;~:"" -: -;.;'.;,.." .,';: '" ;':'.:.:. ........,..-.:.... '.:'. "bougainvillea;. " 4 Regular labor to assist. 48.61 194.44 1 County Dumping Fees for materials removed from site. 30.00 30.00 16 Purchase and Install Dwarf Bougainvillea. 3-gallon 21.61 345.76 8 Labor only to Install Eucalyptus Mulch (provided by county) 0.92 7.36 1 Irrigation Technician Supervisor Labor to troubleshoot and 70.22 70.22 replace irrigation heads damaged by traffic. Test system. 1 Irrigation Technician Labor to assist. 48.61 48.61 ~\J U\ 'trJ\ J, \\\ TOTAL $915.23 THANK YOU! WE APPREC1ATE YOUR BUSINESS PLEASE NOTE PAYMENT TERMS ON REVERSE SIDE 1.5% WILL BE ADDED MONTHLY TO ALL INVOICES OVER 30 DAYS UNTIL PAID ---".-..- ~""'_'^_ti,_""".~;~ TIIII ~1F __---4>- Ii. .- -.-.. 16 ! 1 A '7 '~ ESTIMA Tio. E1002495 . Commercial Land Maintenance Full Setvice Landscape Management 3980 Exchange Avenue . Naples, FL 34104 CUSTOMER NO. Office: (239) 643-6205 . Fax: (239) 643-5012 E-mail: Info@commlandmalnt.net BILL TO: Collier County Dept of Transportation 3301 East Tamiami Trail Naples, Fl. 33962 Acct: MSTU Inwnokalee . IMMOKALEE TRIANGLE 3 Restandina and stakina larae canoovtree (2 x 4 DostS. areal r 108.03 ' 324.09 man a- C8!.) ftate per nour - one 08K Tree J h.}de ~ J fiifYltUf.. d 41. 1-0 \JJ - . \\ O-Ltd1' ~nn _ ~VVlJ, l \ \ ~ rv~J nl TOTAL. $324,09 THANK YOU! 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Z 00 ....~ ~~~I 800 .... lo ID ~ i <.... 0 e:e: i m lolo lz me: ::I' "U ~ mm Iii 00 ~ ::a;o e:!:;O ii" - - GlGl ;0;0 .... :s " a (/);0 .... 9 Ii ~CIl~ ~z::a I 1~~Or~lii C~ 16 I 1"~9 Community Redevelopment Agency jrhe Plqce to c~11 Home! CR-\ Governinl!: Board EZONE MEETING AGENDA Commissioner , James N, Coletta State Enterprise Zone Development Agency , Chair '. - " Commissioner June 17,2009 - 9:30 to 9:4S AM Tom Henning Career and Service Center of Collier County- Immokalee Commissioner 7S0 South Sth Street DoI1lla Fiala Immokalee, Florida 34142 Commissioner A Call to Order, Fred W Coyle B, Roll Call and Announcement of Quorum. Commissioner C. Adoption of Agenda. Frank Halas D. Communications. ,> ~; ..~. . State Enterprise Zone E. Consent Agenda. \'" ..,:....... ~':, Development Al!:encv 1. Approval of Minutes Board (EZDA) Regular Meeting - May 20, 2009 (Enclosure]) a. Fred N. Thomas, Jr. 2. Enterprise Zone Reports Chairman a. Enterprise Zone Activities Monthly Report (Enclosure 2) Edward "Ski" Olesky F. Old Business. Michael Facundo 1. Seminole Indian Class III Gaming Compact with State of Florida Capt. Tom Davis a. Update G. New Business. Robert Halman H. Citizen Comments. Ex-officio I. Next Meeting. July IS, 2009 at 9:30 A.M. Julio Estrcmera J. Adiournment. Kitchell Snow Floyd Crews Ana Salazar Richard Rice James Wall Rick Fleers Eva Deyo ... CR.\. Staff Penny Phillippi Executive Director 239.252.2310 Bradley Muckel Project Manager 239.252.5549 Christie Betancourt Administrative Assistant 239.252.2313 I :;Cpie5 to ~"--^..,...."--,-".." -,._---"... ~-- ._, 1.1lI1" ~.~-'-"""'''''''--'''- ,,-.. ,..~.." , li~.~~l~1 (~ Community Redevelopment Agency 16/ i The Plqce to cqll Home! lA9 MINUTES Enterprise Zone Development Agency May 20, 2009 A Call to Order. The meeting was called to order by Fred N. Thomas, Jr. at 10:30 AM. B. Roll Call and Announcement of a Quorum. Advisory Board/EZDA Members Present: Fred N. Thomas, Rick Heers, Floyd Crews, Richard Rice, Kitchell Snow, Eva Deyo, Captain Tom Davis, Michael Facundo, James Wall, Robert Halman, and Edward "Ski" Olesky. Advisory Board/EZDA Members Absent/Excused: Ana Salazar and Julio Estremera. Action: A quorum was announced as being present, Immokalee Master Plan and Visioning Committee Present: Clarence S. Tears, Jr., Edward "Ski" Olesky, Fred N. Thomas, Jr., Rick Heers, Richard Rice, Carrie Williams, Estil Null, Floyd Crews, and Pam Brown. IMPVC Members Absent/Excused: Rev. Jean Paul. Action: A quorum was announced as being present. Others Present: Please see the attached sign in sheets. Staff: Penny Phillippi, Bradley Muckel and Christie Betancourt. C. Adoption of the Agenda. Action: }vfr. Olesky moved to adopt the Agenda, Capt. Davis seconded the motion and the Agenda was approved by unanimous vote. D. Communications. E. Consent Ag:enda. 1. Approval of Minutes of April 15, 2009. 2. Approval of the Enterprise Zone Reports. a. Enterprise Zone Monthly Activities Report Action: Ms. Deyo moved to adopt the Consent Agenda, Afr. Olesky seconded the motion and the Consent Agenda was approved by unanimous vote. G. Old Business. 1. Seminole Indian Class III Gaming Compact with State of Florida Mr. Thomas provided an update on the status of the compact in the Florida Legislature. H. New Business. I. Citizen Comments. J. Next Meeting Date. June 17,2009 at 8:30 AM. K. Adjournment. This meeting was adjourned at 10:35 AM. I -_.~__c . .-- ,~_.,s___ -.-.. V' 1~''''OI~Lii c,~ 16 Community Redevelopment Agency J 1 /. iThe Plqce to Cqll Home! CRA Governinl! Board eRA MEETING AGENDA Commissioner Community Redevelopment Agency Advisory Committee James N. Coletta Chair June 17,2009- 9:45 to 10:30 A.M. Commissioner Career and Service Center of Collier County-Immokalee Tom Henning 750 South 5th Street, Immokalee, Florida 34142 Commissioner A. Call to Order. Donna Fiala B. Roll Call and Announcement of a Quorum. Commissioner C. Introductions. Fred W, Coyle D. Adoption of Agenda. Commissioner E. Communications. Frank Halas F. Consent Items. CRA Advisory Board I. Approval of Minutes a. Regular Meeting May 20, 2009 (Enclosure I a) Fred N. Thomas, Jr. b. May 20,2009 sign in sheet (Enclosure I b) Chairman 2. RWA, Inc. Edward "Ski" Olesky a. May Report (Enclosure 2a) Michael Facundo b. May Invoice (Enclosure 2b) c. Fas;ade Improvement Program Monthly Report (Enclosure 3) CapL Tom Davis G. Old Business. Robert Halman 1. County Code Enforcement Monthly Highlights in lmmokalee, Ex-officio Kitchell Snow. Julio Estremera 2. Immokalee Farmer's Market (Enclosure 4) - Update H New Business. Kitchell Snow 1. Immokalee CRA Budget (Enclosure 5) - Presentation Floyd Crews 2. BCC Agenda Items a. Immokalee Stormwater Master Plan Ana Salazar b. Immokalee Commercial Fas;ade Grant Richard Rice 3. FRA Conference 2009 (Enclosure 6) 4. Seats on the CRA Advisory Board (Enclosure 7) James Wall Financial or insurance entities. a. Rick Heers I. Citizen Comments. J. Next Meeting Date. July 15,2009 at 8:30 AM Eva Deyo K. Adjournment. * The next joint Advisory BoardlEZDAIIMPVC meeting will be held July 15, 2009, at 8:30 A.M. at the Career and Service Center located at 750 South 5th Street in Immokalee. CRA Staff ** There is no scheduled IMPVC meeting at this time, Further meetings will be held at 5:30pm Penny Phillippi at a place to be announced in Immokalee and will be appropriately noticed and announced in Executi ve Director advance of such meetings. 239.252,2310 All meetings will be publicly noticed in the W. Harmon Turner Building (Building F), posted at Bradley Muckel the Immokalee Public Library and provided to the County Public Information Department for Project Manager distribution. Please Christie Betancourt, Administrative Assistant, at 239.252.2313 for 239.252.5549 additional information. In accordance with the American with Disabilities Act, persons needing Christie Betancourt assistance to participate in any of these proceedings should contact Christie Betancourt, Administrative Assistant Administrative Assistant, at least 48 hours before the meeting. The public should be advised that 239252,2313 members of the Immokalee Master Plan and Visioning Committee and the CRA Advisory Board are also members of the other Boards and Committees, including, but not limited to: EZDA, Immokalee Local Redevelopment Advisory Board, Immokalee Fire Commission, and the Collier County Housing Authority; etc. In this regard, matters coming before the IMPVC and the Advisory Board may come before one or more of the referenced ~ . ommi ees from time to time. ORt:O 19 I KIm .. -L lQ "i( \ - ~o "--._.,.-~,',. ','-.----_-. .,.....,.- ,,~. '_.,-,..-.~---"," li~iMOi~.l;.ii CM Community Redevelopment Agency 16/ i The PI'lce to C'lll Home! 1 A9 f~~ MINUTES Immokalee Local Redevelopment Agency May 20, 2009 A. Call to Order. The meeting was called to order by Fred N. Thomas, Jr. at 10:35 A.M. B. Roll Call and Announcement of a Quorum. Advisory Board/EZDA Members Present: Fred N. Thomas, Rick Heers, Floyd Crews, Richard Rice, Kitchell Snow, Eva Deyo, Captain Tom Davis, Michael Facundo, James Wall, Robert Halman, and Edward "Ski" Olesky. Advisory Board/EZDA Members Absent/Excused: Ana Salazar and Julio Estremera. Action: A quorum was announced as being present. Immokalee Master Plan and Visioning Committee Present: Clarence S. Tears, Jr., Edward "Ski" Olesky, Fred N. Thomas, Jr., Rick Heers, Richard Rice, Carrie Williams, Estil Null, Floyd Crews, and Pam Brown. IMPVC Members Absent/Excused: Rev. Jean Paul. Action: A quorum was announced as being present. Others Present: Please see the attached sign in sheets. Staff: Penny Phillippi, Bradley Muckel and Christie Betancourt. C. Introductions. D. Adoption of Agenda. Action: Mr. Crews made a motion to adopt the Agenda, Mr. Olesky seconded the motion and it passed by unanimous vote. E. Communications. F. Consent Agenda. 1. Approval of Minutes for the meeting of April 18, 2009. 2. R W A, Inc. April Report and Invoice; and 3. Commercial Fa<;ade Improvement Program Monthly Report. Action: lvfr, Olesky moved to approve the Consent Agenda, lvir. Wall seconded and the Consent Agenda was approved by unanimous vote. G. Old Business. 1. County Code Enforcement Monthly Highlights in Immokalee. Kitchell Snow provided a PowerPoint presentation and an update on code enforcement issues in the County. 2. Immokalee Stormwater Master Plan update. Ms. Phillippi asked Brandy Otero and Jerry Kurtz to provide information on the status of the Executive Summary and CRA's request to the BCC to approve the Stormwater Master Plan. It was decided, by consensus, that the Executive Director would send an explanatory email and call Mr. Ochs in hopes ofresolving any Issues. 3. Immokalee State Farmer's Market update. Mr. Crews reported that things had once again reached a stand still at the Market. He reported that Commissioner Coletta, Pam Brown, staff and he had a brief phone conversation with Don Coker at Dept. of Agriculture to no avail. 1 ~ - ,~,. -""-'.~"~".' '-~.' -. 16/ 1A9 Action: Mr. Crews made a motion that staff be instructed to draft letters to all elected representatives asking for information and assistance. M'i. Deyo seconded the motion and it passed by unanimous vote. H. New Business. 1. Handy Store Commercial Fayade Grant. - Bradley Muckel and Charlie Martin asked the CRA Advisory Board to recommend funding to six stores in lmmokalee. Action: Afr. Wall made a motion to recommend to the CRA Board funding for the faqade grant applications, Mr. Heers seconded the motion and it passed unanimously. 2. CRA Newsletter. Ms. Betancourt informed the CRA Advisory that she will be Newsletter for the CRA. I. Citizen's Comments. - A retirement celebration for Captain Tom Davis followed the meeting. J. Next Meeting Date. June 17,2009 at 8:30 AM K. Ad i ournment: The meeting was adjourned at 11: 15 AM 2 ".',-,.,---- ~--'--.._~, ,'<-".~.^,. -'".."'....,"',...".,,,.,,-,,._.. -,- 161 1 Ai9 May 20, 2009 IMPVC & CRAlEZDA MEETING Public Name E-mail! Affiliation ,Phone # tr l-- r f>.1M./I c:; 6/7 -/ ii(?.-J ~ J11if!{JVj5@-P(~~UO 530- 5'(, fo 0 ~ Ita: P ClTV' I J" (jrftv ~OtttV~td({(t" e~itvfv\V; ~,c".k ' J-~t- q~S5 . .e\c.HA~ UNDi:tL -J(2L'1Es1? 2.&I~( ~N '1<.~~ ~"fGL." ~,__,_~6 ~. ~O7 -VMuL:-~{~~ (~U""r C4' fiTlY] 2.53: ~OB) f)~d-yu; :f. 1t1?n4-..J ( I t t ~ ;? ~;"\~S'7-:2'1~ I ~~ tvJ~ J1l1~?gp f)1r-_.23'I}-,r;5~5;7m 61ivwM F (V T,::\>I@ C/o I ' ~ n d.. :_~5 '1-, ff'1 ~_, C!0ee,('~ fA),! liMvLS JI;1S1/A / 'TJr1N[ z lA- 1117- 7/3 '7 S yj~ ' ,2~1~lt I-f:~-(_ 567~;d IJ. :#1m #d ,!;/)Yv/ tD . t"r,iH /7) u .bun 'Bra UTJ\ ~h lJ1ds;@ez./11.ba!1n1C1d ,[0-01 d-,;Yl &56> {762- p;ipiJ_ i.J v' II ------ rS' €s,J ((I) !QL~ :;L;l1et/c___ ;; 5C;-~') -,J-! 3/ QIYlo1P:U( ~ - lli'lo\..?"::> Q.\"''''\f''':.b~ @ 'S~IlIMD.';)(lIl 2...~cl.~ ZGT;,-76J$ (It.: ~A<-><=:ti 7::S"1 " 4<oC::;' ;.,;.. 'i?:J c.v-.~~~~d,.\ . CUM- el~-t'S' Z~~ t l....<.. 6-~L'>".I . (! L-i'1 u b IrlC A- U-euT v:. C,o..LU,vz c.uv.v1 Y-1fu,J~P()f?lflTli){J ( :23/J~>;). -.'3/1"- -~----~ U1VI () /3UC--HK6 ,,/ C0tLt a CO i..JV77~J >.f'.~/A 71 otJ II ...... '" JGiU-r kv,oz. C;;7(1..et>tW-rTf:fc.. .. Cot...u IlL c:,VN-r! - "I1!AJJS:Pd':i1f7{(),v v- ,- 1S0l?J;-, '{ 0TG€& ~ 3i~MVJ/"'76L <L -< " (J,Lt.-tU 't,Wl'i- --rflA1J<:J>M?tlTl....J --'- . -. ; -"" . 26/ lA9 May 20, 2009 IMPVC & CRAfEZDA MEETING Public Name E-mail / Affiliation Phone # ~----~ __'--d-S.a-=..stB~ (::)5,) - '6'\ q Q - JSd,q\~q __~~);).~ ~'1~ ---- ,t4L- '7' lPV1.!' i 41..,., -\), v 5 b ~ ovJ elf @ vJ !ov~ IA'\~{', tff)y) 7'V7- 1)72/7JJ/ CC,C.c 7?ll - "i?1 J "2- .~.,,-~..~- . ..",->-..-..,~.,~...~.,,~~ ",--,." ~..<,.,-,..,...~~",~_~,._""_,,,,,,,,,_______.,,.~......~,~._,_...,__"'>'_'0'''- 16/ lA9 May 20, 2009 IMPVC & CRA/EZDA MEETING ~- Public Name E-mail / Affiliation Phone # ~~5 --, JVl <;\ L\, .----- (p s1-'8'11\ f-;;JA ;;J1;\) S l.2 '-f ~~oJ;. ~v1o.~ vj v.. ... , . ~A (1,-Si\f'YlJ n y\p"v" LJcfJ.iJ75" 1Z-7'S C~ ~ ~ ./ f€- _ Y2'1v r &(,1>0 {Y1 f51? I r/v1 (/ rfl'!-OII-11.&..6.0,tJ1- /l4()~ (?;f. (" C/hl1 ,a~~ -- ()A 5 =()~ ~-Sr'e.c.... 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IMMOKALEE eRA Community Redevelopment Agency 11 A9 ~ j The Plqce to Cqll Home! 161 ..;.q~ Certification of Minutes Approval Form Fred N. These Minutes for the May 20, 2009, CRA Advisory BoardlEZDAlIMPVC Meeting and for the June 2, 2009 Emergency Joint IMPVC/CRA Meeting were approved by the CRA Advisory BoardlEZDAlIMPVC Committee on June 17,2009, as presented. * The next joint Advisory BoardlEZDAlIMPVC meeting will be held July 15,2009 at 8:30A.M. at the Career and Service Center located at 750 South 5th Street in Immokalee. ** There is no scheduled IMPVC meeting at this time. Further meetings will be held at 5:30 P.M. at the Career and Service Center located at 750 South 5th Street in Immokalee and will be appropriately noticed and announced in advance of such meetings. All meetings will be publicly noticed in the W. Harmon Turner Building (Building F), posted at the Immokalee Public Library and provided to the County Public Information Department for distribution. Please call Christie ~. Betancourt, Administrative Assistant, at 239-252-2313 for additional information. In accordance with the American with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact Christie Betancourt, Administrative Assistant, at least 48 hours before the meeting. The public should be advised that members of the Immokalee Master Plan and Visioning Committee and the CRA Advisory Board are also members of the other Boards and Committees, including, but not limited to: EZDA, Immokalee Local Redevelopment Advisory Board, Immokalee Fire Commission, and the Collier County Housing Authority; etc. In this regard, matters coming before the IMPVC and the Advisory Board may come before one or more of the referenced Board and Committees from time to time. ., ...,,,,~ -....... - W"_.""""",.,,,__~...._,,~ 0__.__""___ 1~'~O;~JdcJE (~ 16 I 1 A 10 Comr;iL1.pity Regevelopment Agency I T1J:;e Pklce to C:}1l Home! ", ." CRA Governinl! Board JOINT MEETING AGENDA Commissioner Immokalee Master Plan and Visioning Committee, and James N, Coletta Community Redevelopment Agency Advisory Committee Chair Commissioner June 2, 2009 - I :30 A.M. T om Henning Immokalee CRA Office " Commissioner 3 10 Alachua Street, Immokalee, Florida, 34142 Donna Fiala A. Call to Order. Commissioner Fred W. Coyle B. Roll Call and Announcement of a Quorum. Commissioner C. Adoption of Agenda. Frank Halas E, Communications. CRA. Advisorv Board ~ 1. Public Notice State Enterprise Zone Al!ency Board Old Business. F. Fred N, Thomas, Jr. Chairman 1. Immokalee Area Master Plan Review Edward "Ski" Olesky Capt. Tom Davis a. Update Robert Halman b. Decision on funding proposal Ex-ofticio Julio Estremera Michael Facundo G. Citizen Comments. Kitchell Snow Floyd Crews H. Next Meeting Date. Regular Meeting June 17,2009 at 8:30 AM Richard Rice .'\11a Salazar r. Adiournment. Rick Heers James Wall Eva Deyo "laster Plan & Visioninl! Committee Fred N. Thomas, Jr. Chairman Edward (Ski) Olesky Clarence S. Tears, Jr. Pastor Jean C. Paul Carrie Williams Floyd Crews Pam Brown Rick Heers Dick Rice Esti! Null CRA. Staff Penny Phillippi Executive Director 239.252.2310 Bradley Muckel Project Manager 239.252.5549 Christie Betancourt Administrative Assistant Mise. Correa: 239252.2313 Date: ~,.,,-.-..,., ~, ..,....,,'~,-,._-, "~.~- ~.._"_W'n.._ -- p rro IM.w.O~LIEIE C~ Fiala ~-~i l.\; r: .j Halas r<',. '~@JDr:'unity Re~evelopment Agency Henning '. I The PI~ce to C~II Home! Coyle ...(;,;~; (I '>',1\ tn\I~,,~:q;:)nFf~. Coletta eRA Governinl!: Board JOINT MEETING AGENDA Commissioner The Immokalee Master Plan and Visioning Committee and James N. Coletta The Community Redevelopment Agency Advisory Committee 16 I 1 A 1 (i Chair June 17,2009 - 8:30 A.M. - \.: Commissioner Tom Henning Career and Service Center of Collier County-Immokalee 750 South 5th Street, Immokalee, Florida, 34142 Commissioner Donna Fiala A. Call to Order. Commissioner Fred W, Coyle B- Roil Call and Announcement of a Quorum. Commissioner C. Introductions. Frank Halas D. Adoption of Agenda. CRA Advisory Board ~ E. Announcements State Enterprise Zone Agencv Board 1. Community Development Permitting Services in Immokalee, Discontinued Fred N. Thomas, Jr. F. Communications. Chairman Edward "Ski" Olesky 1. June Public Notices Capt. Tom Davis Robert Halman Ex-officio G. Consent Agenda. Julio Estremera Michael Facundo 1. Approval of Minutes. Kitchell Snow Regular Meeting May 20, 2009 (Enclosure 1) Floyd Crews a. Richard Rice b. Emergency Meeting June 2, 2009 (Enclosure 2) Ana Salazar Rick Heers H. Old Business. James Wall Eva Deyo 1. Immokalee Public Realm and Town Design Master Plan & a. Master Plan Review - (Enclosure 3) VisioniDl! Committee b. Loop Road Update Fred N. Thomas, Jr. 1. FOOT Public Workshop (Enclosure 4) Chairman 11. Letter to FOOT (Enclosure 5) Edward (Ski) Olesky Clarence S. Tears, Jr. I. New Business. Pastor Jean C. Paul Carrie Williams 1. Red Flag Items Floyd Crews a. La Favorita/La Mexicana Bakery Pam Brown Rick Heers 2. Immokalee MSTU Dick Rice a. Email from Darryl Richard wi Notice to Proceed (Enclosure 6) Estil Null ,.., Business Incubator at Immokalee Airport .J. CRA Staff Penny Phillippi J. Citizen Comments. Executive Director K. Next Meeting Date. Regular Meeting July 15,2009 at 8:30 AM 239,252.2310 Bradley Muckel L. Adjournment. Project Manager 239.252.5549 MisC. Corres: Christie Betancourt Administrative Assistant Oafe:__. ..~,-_._- 239.252.2313 terr. Ii ....._",,, --.,......... 'V" ~."'-",..,_~A-.l. 1i4:"()~Lii (~ Community Redevelopment Agency 161 1A .1.0 iThe plqce to c~1l Home! CRA Governinl!: Board Commissioner JOINT MEETING AGENDA (with changes) James N. Coletta Chair The Immokalee Master Plan and Visioning Committee and Commissioner The Community Redevelopment Agency Advisory Committee Tom Henning Commissioner June 17,2009 - 8:30 A.M. Donna Fiala Career and Service Center of Collier County Commissioner 750 South 5th Street, Immokalee, Florida, 34142 Fred W Coyle Commissioner A. Call to Order. Frank Halas B. Roll Call and Announcement of a Quorum. CRA Advisorv Board C. Introductions. ~ D. Adoption of Agenda. Slale Enterprise Zone E. Announcements. Al!:encv Board a. lmmokalee Incorporation Meeting Fred N. Thomas, Jr. F. Communications. Chairman Edward "Ski" Olesky a. June Public Notices Capt. Tom Davis b. Emergency Financial Assistance for Housing Program (EF AHP) Robert Halman Ex-officio c. Permitting Services in Immokalee Julio Estremera G. Consent Agenda. Michael Facundo Kitchell Snow a. Approval of Minutes. Floyd Crews Regular Meeting May 20, 2009 (Enclosure 1) Richard Rice 1. Ana Salazar 11. Emergency Meeting June 2, 2009 (Enclosure 2) Rick Heers H. Old Business. James Wall Eva Deyo a. Master Plan Review. Master Plan & 1. Update. Visioninl!: Committee 1. Final Executive Summary (Enclosure 3a) Fred N. Thomas, Jr. 2. Sufficiency Letter (Enclosure 3 b) Chairman 3. BCC Agenda 06/23/09 (Enclosure 3c) Edward (Ski) Olesky b. Loop Road Update. Clarence S, Tears, Jr. 1. FOOT Public Workshop (Enclosure 4) Pastor Jean C. Paul Letter to FOOT (Enclosure 5) Carrie Williams 11. Floyd Crews C. Immokalee Transportation Concurrency Proposal (Enclosure 6) Pam Brown d. Economic Development Zones (Enclosure 7) Rick Heers Dick Rice I. New Business. Estil Null Red Flag Items. a. CRA Staff 1. La FavoritalLa Mexicana Bakery Penny Phillippi b. Immokalee MSTU. Executive Director 1. Email from Darryl Richard wi Notice to Proceed (Enclosure 8) 239.252.2310 Business Incubator at lmmokalee Airport. c. Bradley Muckel J. Citizen Comments. Project Manager K. Next Meeting Date. Regular Meeting July 15,2009 at 8:30 A.M. 239.252.5549 L. Adjournment. Christie Betancourt Administrative Assistant 239.252.2313 '-"'-" II 1 .~_._.',- -"._~..".,.,~" V l~.~t);~lii (M 16/ 1A Community Redevelopment Agency 10 iThe Plqce to cqll Home! JOINT MEETING MINUTES Immokalee Master Plan and Visioning Committee and Community Redevelopment Agency Advisory Committee May 20, 2009 A. Call to Order. The meeting was called to order by Fred N. Thomas, Jr. at 8:30 A.M. E. Roll Call and Announcement of a Quorum. Advisory Board/EZDA Members Present: Fred N. Thomas, Rick Heers, Floyd Crews, Richard Rice, Kitchell Snow, Eva Deyo, Captain Tom Davis, Michael Facundo, James Wall, Robert Halman, and Edward "Ski" Olesky. Advisory Board/EZDA Members Absent/Excused: Ana Salazar and Julio Estremera. Action: A quorum was announced as being present. Immokalee Master Plan and Visioning Committee Present: Clarence S. Tears, Jr., Edward "Ski" Olesky, Fred N. Thomas, Jr., Rick Heers, Richard Rice, Carrie Williams, Estil Null, Floyd Crews, and Pam Brown. IMPVC Members Absent/Excused: Rev. Jean Paul. Action: A quorum was announced as being present. Others Present: Please see the attached sign in sheets. Staff: Penny Phillippi, Bradley Muckel and Christie Betancourt. Immokalee MSTU Advisory Board Members Present: Cherryle Thomas, Bill Deyo, Carrie Williams, Lucy Ortiz and Andrea Halman. C. Introductions. Each person introduced themselves. D. Adoption of Agenda. Changes to the Agenda: Item F2a was moved from the Consent Agenda to H3, New Business. Action: The Agenda was adopted unanimously (with changes) after a motion by Mr. Crews and a second by Mr. Olesky. E. Communications. l. May Public Notices 2. FOOT Loop Road Maps 1-8). F. Consent Agenda. l. Approval of Minutes Regular Meeting April 18, 2009 Action: Mr. Heers made a motion to approve the Consent Agenda items, l\fIr. Rice seconded the motion and the consent item was approved unanimously. G. Old Business. I. Immokalee Public Realm/Town Design: a. Patrick Vanasse explained the R W A role with the Master Plan, Transportation Plan, LDRs and the elP. Fred Thomas provided a background report on the downtown realm. Eddie Browder of Lor presented the Downtown Plazas as well as the intermediate and long-range conceptual design plan for the landscaping on I ..~._- lfli___....~F....... ~ _.~-.~,,~..." ....."'......'"...,"'...,.,,,'"'_.,,~,.."',_.. 16/ l"A 1 0 ; Main Street. Questions were answered after the presentation. CRA staff will accept public comments. b. Hwy. 29 Loop Road, Mr. Patrick Utter of Collier Enterprises presented some of the various route options the state is entertaining for the State Road 29 Loop. FOOT staff, Ms. Gwen Pipkin, from the Bartow Office offered comments on the status of the project. Action: Dick Rice made a motion that the CRA/IlvfPVC reiterate they support and interest in the State Road 29 Loop taking an eastern route. Kitchell Snow seconded the motion and it passed by unanimous vote. Action: The MSTU President entertained a motion by Andrea Halman to support the CRA/IAIPVC in supporting an eastern route around lmmokalee for the Hwy. 20 Loop Road; Mr. Deyo seconded the motion and it passed by unanimous vote. At this point, the MSTU Board left the meeting to conduct their meeting in the conference room. c. Master Plan Review - the Executive Director reviewed the memorandum she sent to Commissioner Coletta addressing options to Joe Schmitt for a third party review of the Master Plan. She stated that the Commissioner will bring the subject up during the "Commissioner's Comments" section of the BCC Agenda. 2. Project Innovation - upcoming meeting of May 20, 2009, Richard Florida presentation discussed and all persons were encouraged to attend. 4. Disaster Resistance Planning and Recovery Program - The Executive Director informed the committees that since it could not be resolved as to how to ensure that CRA matching funds would remain in their jurisdiction, the Immokalee CRA could not participate in the grant application partnership with the RPC. H. New Business. 1. Changes to the Collier County Umbrella Ordinance #2001-55 (#2009-16) were reviewed by the Executive Director, calling attention to each deletion. 2. Orientation - all members who have not received orientation (especially order members) were asked to set up an appointment through Christie Betancourt to receive updated books and orientation. 3. Red Flag Item - Gonzales Flea Market. Brad Muckel, CRA Project Manager, and Mr. Gonzales made a request to the Advisory Board for assistance in working with the County to increase the amount of parking via the use of pervious paving and thereby reducing the area needed to set aside for stormwater. Action: Rick Heers made a motion that the eRA Advisory Board and the IMPVC support 1\1r. Gonzales via a letter to the County. Pam Brown seconded the motion. The motion passed with one negative vote by Kitchell Snow. I. Citizen Comments. Ms. Judy Hushan stated there is not currently a resolution for pervious paving as the County has not yet addressed the issue. J. Next Meeting Date. June 17,2009 at 8:30 A.M. K. Adjournment. This meeting was adjourned at 10:30 A.M 2 ....-- - .- 1H;~Qi~tUE.m: (~ 1A Community Reckvelopment Agency 16 , 10 iThe Plqce to cqll Home! JOINT MEETING MINUTES - Emer2encv Meetin2 Immokalee Master Plan and Visioning Committee and Community Redevelopment Agency Advisory Committee June 2, 2009 - I :30 A.M. Immokalee CRA Office 310 Alachua Street, Immokalee, Florida, 34142 A. Call to Order. The meeting was called to order by Fred N. Thomas, Jr. at I :30 P.M. B. Roll Call and Announcement of a Quorum. Advisory Board/EZDA Members Present: Fred N. Thomas, Rick Heers, Floyd Crews, Richard Rice, Kitchell Snow, Eva Deyo, Captain Tom Davis, Michael Facundo, James Wall, Robert Halman, Ana Salazar and Julio Estremera. Advisory Board/EZDA Members Absent/Excused: Eva Deyo and Edward "Ski" Olesky Action: A quorum was announced as being present. lmmokalee Master Plan and Visioning Committee Present: Clarence S. Tears, Jr., Edward "Ski" Olesky, Fred N. Thomas, Jr., Rick Heers, Richard Rice, Carrie Williams, Estil Null, Floyd Crews, and Rev. Jean Pau\. IMPVC Members Absent/Excused: Edward "Ski" Olesky and Pam Brown. Action: A quorum was announced as being present. Others Present: Bob Mulhere and Paula McMichaels by telephone. Staff: Penny Phillippi, Bradley Muckel and Christie Betancourt. C. Adoption of Agenda. Changes to the Agenda: Item F2a was added to the agenda under Old Business. Action: The Agenda was adopted unanimously (with changes) after a motion by Afr. Rice and a second by Mr, Null. D. Communications. \. Public Notice of the Emergency Meeting. E. Old Business. 1. lmmokalee Area Master Plan Review a. Update - Ms Phillippi provided a chronology of events, a copy of the CDES schedule for Comp Plan Reviews, and email correspondence from Joe Schmitt. b. Decision on funding proposal Action: James Wall made a motion to instruct staff to draft a proposal to CDES offering that the CRA will fund a .5 FTE to shepherd the JAMP through the process so it can meet the 03/11 (now 05/04/11) transmittal date with the understanding that after the resubmitted following the June comments, RWA will respond to any questions within 24 hours. 2. EDZ in Collier County. Bob Mulhere provided a background explanation of the proposed program. CRA/IMPVC members received a copy of the draft ordinance and resolution for the newly proposed program. In light of the fact that the CRA would be required to surrender a portion ofTIF funds to the EDZ, the committees did want to participate, by consensus. F. Next Meeting Date. Regular Meeting June 17,2009 at 8:30 AM G. Adjournment. - 2:55 P.M. I "~._,,- ...TI"l_'__ _ ""_.,,,,_~,,'""~'__m ",""'"' _1Ol" -'-_.^,'",-,"-~ r:iaia RECEIVED v Halas 16 J 1 J~ 1 J!- W6 2009 Henning Coyie --.--- ~otCounty~ Coletta SLES OF CAPRI FIRE/RESCUE ISORY BOARD MEETING MINUTES JUNE 4, 2009 ISLES OF CAPRI FIRE STATION ATTENDEES: Emilio Rodriguez, Fire Chief Kirk Colvin, Chairman Jim Gault, Advisory Board Member Kevin Walsh, Advisory Board Member Barbara Shea, Minutes Preparer I. CALL TO ORDER Kirk Colvin opened the meeting at 6:35 p.m. II. OLD BUSINESS A. Chief's Report. 1. Review of monthly call activity. 2. Modification of Chief's Report line items. a. Added "cancelled en route." b. Added Brush Fire line item in the Marine Section. B. Apr. 2009 Advisory Board Meeting Minutes. 1. Copy of Minutes distributed. 2. Motion to approve Apr. 2009 Minutes by Jim Gault. a. Motion seconded by Kirk Colvin. b. Motion carried unanimously. c. Minutes signed off by Chairman Colvin. e. FY 1 0 Budget Draft. 1. June 1 ICFD preliminary property values have declined 13% from 2008. 2. Corresponding ICFD millage rate will be 1.9. 3. BCC Budget Workshops to be held June 29 & 30. 4. Final taxable property values to be issued on July 1. 5. ICFD overall operating budget shows a reduction of2.2% from FY09. 6. Motion to approve proposed ICFD FYlO budget by Kevin Walsh. a. Motion seconded by Jim Gault. Misc. Corres: b. Motion carried unanimously. D. Shoreline stabilization project update. \ 1. Project is 99% complete. to flV: - ~" ~,_.~ ' ..^.~<<.~_.... 'Ill<! -- 16./ lAl 2. Two remaining necessary requirements. a. Final county inspection b. Grass replacement. E. Boat Dock Project. 1. Project Management Plan has been completed. a. Reviewed by all ICFD Advisory Board members. b. Submitted to Dan Summers & County Manager's Office. 2. Proposal by Grady Minor to provide permitting & engineering services. a. Estimated cost is $24,750. b. A waiting CM approval to hire Grady Minor for these services. c. Advisory Board to draft letter in support of boat dock project. 1. All members to review draft prior to July meeting. 2. All members to vote to approve draft at July meeting. 3. Letter to be sent to Mr. Summers, Mr. Mudd, & Ms. Fiala. 3. Discussion of boat dock project. a. Impact fees are to be used for capital projects within 7 years. b. Current Fish House dock space is not guaranteed for future use. c. It is unknown ifDEP & Army Corps of Eng. will approve project. d. Ifnot approved, ICFD Adv. Board will have to consider alternatives. F. Weather Bug Station Project. 1. Capri weather conditions will be available to all residents by computer. 2. Estimated cost is $53,000. 3. ICFD received 3 Letters of Support from 3 entities. a. North Naples Fire District. b. National Weather Service Forecast Office. c. Florida Dept. of Agriculture & Consumer Services. 4. Project Mgt. Plan & budget amendments need to be drafted. 5. Motion to proceed with project made by Jim Gault. a. Motion seconded by Kevin Walsh. b. Motion carried unanimously. III. NEW BUSINESS A. Fire Chief's Evaluation. 1. Board Members were provided with a blank evaluation form to complete. 2. ICFD Admin. Asst. to provide copies of prior evaluations via email. 3. 2009 Fire Chief's evaluation to be discussed at July Advisory Bd. meeting. B. Firefighter Interview Board. 1. Firefighter interviews to be held Wednesday, June 10. 2. Jim Gault has volunteered to participate in the interview process. C. The next ICFD Advisory Board meeting will be on July 9, 2009. -'" 1__'. - "~J>""_"''''__''~___~' 16/1 A ~1 1 IV. ADJOURNMENT A. Motion to adjourn the meeting by Kirk Colvin at 7:35 p.m. 1. Motion seconded by Jim Gault. 2. Motion carried unanimously. Appro Date: 07 /0'1 (09 . ~- ,,- J .._ ~,..","N ""'~".' ",_".~__.~, -,.""-,-_.,,,,~ RECEIVED ~:i:~ ~ ~f&f 1 A 12 Henning JUL 1 4 2009 Coyle V' Coletta ft - Board of County Commissioners Conservation Collier Land Acquisition Advisory Committee Lands Evaluation and Management Subcommittee Agenda Meeting Date: July 20,2009 Meeting Time: 3:30 p.m. Location: Collier County North Collier Regional Park Administrative Conference Room A 15000 Livingston Rd. Naples, FL Chair: Michael Delate ..........................................................................................................................................................................0' I. Approval of Agenda II. Old Business: A. Review of the second draft of the Pepper Ranch Interim Management Plan B. Nancy Payton Preserve- Blue Sage Drive Easement Update C. Railhead Scrub Preserve-Access Update III. New Business: A. Preserve Management Updates B. Future schedule for Final Management Plan for Pepper Ranch C. Recap of CCLAAC discussion on management funds (ie, discussion on capital improvements) IV. Member Comments V. Staff Comments VI. Set next meeting date and agenda VII. Adjourn Misc. Corres ~.~ item # LtoIL~- _ t d---- "'"""-'-.. ,,__","_,.0'''' "..,.,. --,--~.~., ,..-.---..,. .--.-....,.....- ~.._'.,_.."~._.~.__._~- 1 .,11 1 :v I ," 1~, ","" :r-~ ",I,. RECEIVED Fiala V' Halas June 8, 2009 JUL 1 5 2D09 Henning Coyle - Soard of County CommtUklnert Coletta _ MINUTES OF THE MEETING OF THE CONSERVATION COLLIER LAND ACQUISITION ADVISORY COMMITTEE Naples, Florida, June 8, 2009 LET IT BE REMEMBERED, that the Conservation Collier Land Acquisition Advisory Committee, in and for the County of Collier, having conducted business herein, met on this date at 9:00 A.M. in REGULAR SESSION at Administrative Building "F", 3rd Floor, Collier County Government Complex Naples, Florida with the following members present: CHAIRMAN: Bill Poteet VICE CHAIRMAN: Michael Delate Tony Pires Jeffrey Curl Mimi W olok Jeremy Sterk Thomas Sobczak Bob Dorta Annisa Karim ALSO PRESENT: Alexandra Sulecki, Conservation Collier Coordinator Jennifer White, Assistant County Attorney Cindy Erb, Real Property Management Melissa Hennig, Principal Environmental Specialist Christal Segura, Conservation Collier Land Manager Roosevelt Leonard, Collier County Appraiser Laura Davisson, Budget Analyst Misc. Correa: 1 Date: Item ,: '''-- ,I --^----'" J' .. =,,,',,' ~.".._-_._.._, __ .4 __,_"_,~,~<,,,'~".m._. '_. ~",.""..._..^_.,__.'.." _...._.__"~_...N.__~_.__.___ tf! d ~ I 1 A 1 "-: ... .1 - ~ ,', "'" JWle 8, 2009 I. Roll Call Chairman Poteet called the meeting to order at 9:00AM. Roll call was taken and a quorum was established. Bob Dorta and Annisa Karim were welcomed as new members of the Committee. II. Approval of Agenda Mr. Delate moved to approve the agenda. Second by Mr. Pires. Carried unanimously 9-0. III. Approval of April 13, 2009 Minutes Mr. Delate move to approve the minutes subject to the following corrections: . Page 7, paragraph 11, line 2 from "implementation of a Gopher Relocation Program..." to "implementation of a Gopher Tortoise Relocation Pro gram. . . " . Page 3, paragraph 8, from "Second by Ms. Wolok. Carried WlanimousIy 8-0" to "Second by Ms. Wolok. Motion carried 7 "yes" -1 "no." Chairman Poteet voted "no. " IV. County Attorney - Ethics Presentation, Colleen Greene Colleen Greene, Assistant County Attorney presented a Slideshow on the Ethics Regulations that Elected Officials, County Advisory Boards members and Staff are subject to: . Chapter 112, Florida Statutes Annotated, Part III - For Advisory Board Members, Elected Officials and County Employees . Collier County Ordinance 2003-53 (as amended -) For Elected Officials, Advisory Board Members and Staff . CMA #5311 - For County Employees It was noted the Collier County Ordinance models the State Statute, but is more stringent. She advised Staff and Committee members contact the County Attorney's Office if any they have any questions or future ethics issues arise in conducting their duties. V. Old Business: A. Real Property Management Update - A -list properties Cindy Erb, Real Property Management provided the following updates: Winchester Head - 1 closing today; closings continue - date, 40 parcels acquired totaling 56.90 acres Unit 53 - closing continue - to date, 59 parcels acquired totaling 170.82 acres; new appraisals to be ordered in August. Camp Keais - closing final parcel today; - to date, 5 parcels acquired totaling 27.5 acres Mcllvane Marsh - RJS, LLC. (now Triangle Licensing Corp) - 29.33 acre parcel agreement for purchase presented for Conservation Collier approval today. B. Contracts 2 -..--, .......... .. ~ . ll>'r 'r~ .'l' _...___ - i>'""'f- ,____.".~"."... ........,"..""".. ----..>>.- 16/ lA 1 June 8, 2009 Cindy Erb presented the Executive Summary "Approve an Agreement for Sale and Purchase for 29.33 acres under the Conservation Collier Land Acquisition Program. at a cost not to exceed $295.000 (Triangle Licensing Corporation)" dated June 8, 2009 and attached Agreement for Sale and Purchase. Ms. Wolok moved to accept the RJS contract. Second by Mr. Sterk. Motion carried 8 'yes" -1 "no." Mr. Delate voted "no." It was noted the appraisal was conducted in April of 2009. C. Benfield Rd and Caloosa Reserve conveyance proposals update Alex Sulecki reported there has been no contact from the Benfield Road property owners. The owners of the Caloosa Reserve parcels remain interested. D. Budget Update Alex Sulecki reported due to the current economic times, Upper Management has indicated budget projections continue to change on a short term basis. Melissa Henning, Principal Environmental Specialist presented the documents "Conservations Collier - Land Acquisition Fund (172) - Ad Valorem Revenue Collections FY 2004 - FY 2009" and "Conservation Collier Land Acquisition Fund (172) - Projected Ad Valorem FY 2010 - 2013" for review. Also provided was the document "Conservation Collier Land Maintenance Fund (174) One- Time Public Amenity Project Costs and Estimates " She noted: . 15% of Ad Valorem revenues dedicated to the Program are for "Maintenance. " . If the revenue generated is not enough for Management when the Program sunsets in 2013, revenue remaining in the Land Acquisition Fund may be transferred to the Maintenance Fund. . Projections indicate $5.9M will be available for acquisition next year (Cycle 7) of which $700,000 is targeted for Administration costs and $3.5M allocated to Cycle 6 acquisitions. . The documents provided an estimate of funds available for FY 2011, 2012 and 2013 as well. . To ensure projected revenue meets projected expenses, a Conservation Collier Subcommittee has recommended a budget workshop be held during the next regular meeting in July. Laura Davidson, Budget Analyst noted the projections for revenue were based on a 10% reduction of Ad Valorem Revenue for 2011; 5% for 2012 and 0% for 2013. The estimates will continue to be refined. The Committee determined to hold a Budget Workshop at the July Regular meeting and recommended in addition to other documentation, the following information be provided: . The Amortization schedule on debt service. 3 _,^,...n. ~.._,,-, ---,,,- . -~."'"""'-~ 16/ 1 A 1 2 June 8, 2009 . Basis for net incomes forecasts. . Projections on re-occurring Management Costs. Alex Sulecki requested members contact her for any other information they may require for the Workshop. E. Funding for City of Naples Greenway bridge Alex Sulecki, Conservation Collier Coordinator, provided a Memorandum "To Conservation Collier Land Acquisition Committee from Alexandra Sulecki, Conservation Collier Program Coordinator dated June 8, 2009 - Subject: Update CCLAA C on issue of funding for the City of Naples Greenway Bridge" highlighting the following: . Staff received a memorandum from the Parks and Recreation Department indicating they are planning on advancing the funds, which would be reimbursed by Conservation Collier. . Staff has determined there is no provision in the Conservation Collier Ordinance for transfer of funds to outside Agencies for these purposes. . Staff has determined a possible mechanism for transfer of the funds is through a "Unified Management Plan" between Agencies. . At this point, Staffis recommending deferring transferring of the funds (until the necessary mechanisms are in place) to Parks and Recreation. Melissa Hennig provided an overview of the project noting the following: . The project is the Gordon River Greenway Project. . Conservation Collier as well as Parks and Recreation control adjacent lands within the proposed project. . Parks and Recreation and Conservation Collier Staff are attempting to coordinate permit applications and the construction of improvements to reduce associated costs. . An interdepartmental agreement would assist in coordinating future maintenance of the interconnected trail system. . There are two bridges proposed for the project, one in the City of Naples and one connecting Conservation Collier Lands. . Conservation Collier will fund the construction of the bridge on their property. . The proposal in question is for a contribution by Collier County for the construction of the bridge connecting City of Naples lands. The original contribution request from the City of Naples was $500,000. The request has been increased to $lM. Discussion occurred on the appropriateness of funding the contribution with no "Unified Management Plan" approved, the timing of Parks and Recreation advancing the funds, etc. 4 ..._.._<._...~".,..,..-,.~-----,--,", - ......~""'c,__,__"_~_".,.. ,--, -,.."._",...~~....,---' . . ...---..-,-........,.... 161 1 A 1 June 8, 2009 Alex Sulecki noted the item is on today's agenda for information purposes and intended to be an "update." It was determined upon receipt of more information, the item should be placed on a future agenda. VI. New Business A. ICSRs - BCI Alex Sulecki provided a SIideshow on the Initial Criteria Screening Report (ICSR) for the Barron Collier Investments, Ltd. Parcels highlighting the foHowing: . Two parcels are associated with the nomination, Area I - 235 acres and Area II - 799.4 acres. . The parcels are located in Immokalee adjacent to the south side of Pepper Ranch and abut Lake Trafford. . Staff is pursuing partners for the acquisition (Florida Forever, South Florida Water Management District, Florida Community Trust, etc.) . The Property Appraiser estimates the value of the land at approximately $5000/acre (approximately $5M total) . The property is currently vacant land utilized for agricultural use and is subject to oil, gas and mineral rights. . Should the property be acquired, the access easement provided by the landowner to Barron Collier Investments (BCI) during the Pepper Ranch acquisition would no longer be applicable except for uses associated with oil, gas and mineral rights. . The oil, gas and mineral rights are not controlled by the existing BCI. . The oil, gas and mineral rights initiate 120 feet below the surface and would not include sand or limestone removal activities. . The parcels are in the Rural Lands Stewardship Area and with approximately 1700 Panther Habitat Units available in Area I. . She provided a detailed overview of the analysis of the environmental parameters leading to the ICSR rating of226 of 400 for Area I and 221 of 400 for Area II. Speakers Blake Gable, Barron Collier Investments, LTD. (BCI) addressed the Committee noting the County recommended the parcels be nominated for acquisition during the Pepper Ranch negotiations. BCI is amenable to negotiating the price and terms of the purchase based on the current economic climate. They would be amenable to relinquish the rights to cattle farming, however he could not speak on behalf of Collier Resources, the entity controlling the oil, gas and mineral rights. Roosevelt Leonard, Collier County Appraiser addressed the Committee providing an overview ofthe parameters of the initial appraisal noting the property has been valued as "1 parcel" on an average per acre basis by 5 _.~~'"'~U """'-'~"~~"'''-';'.=... 1f.1I .-,,"~."_.,.~" _.~""~"",,,,-,,--,.,. N'__ 16/1 '1 2 June 8, 2009 considering access, conservation land, agricultural land and lands under water (in Lake Trafford), etc. He estimates the average per acre value is $5000. The price of Pepper Ranch lands acquired in January 2009 was approximately $13,000 acre and the values of declined since that time. During Committee discussions, the following was noted: . On the bottom of page 3 indicates Area II is a source of Panther Habitat Units and should be corrected. . The issue of the access easement being eliminated with the purchase of these parcels should be identified in future reports. . It is a priority to acquire lands that are adjacent to existing properties in the Program. . The landowner should be aware of the timing of the potential transaction with the property being placed in Cycle 7 (decision due for December 2010 on Cycle 7 properties), unless the Program (Board of County-Commissioners) adds the property to its "Active Acquisition List. " B. Annual Report Alex Sulecki presented the "Conservation Collier Annual Report May 2009" for approval by the Committee for submittal to the BCC. She noted the since submittal of the Report to the Committee, it has been updated in the area of financial projections, maps, management Report and the 1-75 properties Section. The Committee recommended: . The RJS, LLC. parcel owner be revised to "Triangle Licensing Corporation. " . The Camp Keais Strand Map on Page 10 does not appear in the PDF version of the Report. . Ifpossible, enlarging of the maps. . A list of Cycle 7 that have been nominated and reviewed should be provided to the BCC. Mr. Pires moved to send the Report to the BCC based on the recommendations provided by the Committee. Second by Mr. Sobczak. Carried unanimously 9-0. F. Brochu Property Final Management Plan Christal Segura, Conservation Collier Land Manager presented the "Brochu Preserve Land Management Plan - Final Drafl- June 2009 - June 2019 (JO Year Plan '') for review. She noted if the Preserve is formally named, it will be incorporated into the Plan. Chairman Poteet left the meeting at 10:53 AM Ms. Wolok moved to forward the Plan to the Board of County Commissioners for approval. Second by Mr. Pires. 6 ..,~,~,---~._--_., "11"1' ~''''''''.'',," ,.'-< -,.-._- ..-", 'V'IlI '" 1.' _...,...._".."~~-....~.._--- ,. ,-.- to1 lA 1 2 June 8, 2009 Chairman Poteet returned at 10:54 AM The Committee noted: . Staffwill clarify the discrepancy ofprojected $10,000 vs. $30,000 identified for trail expenses for the Budget Workshop next meeting. . The captions for the soils maps should appear below the maps. . On Page 14, the map follows the references in the text. . On Page 25, paragraph 1, line 7 revised from "As of 1993, that the western portion... to "As of 1993, the western portion... " . Page 33, paragraph 7, line 9 revised from "Wildlife sampling, like plant... " to "Wildlife survey, like plant..." Motion carried unanimously 9-0. G. Preserve Names Alex Sulecki provided the Executive Summary ''Naming Acquired Preserves" dated June 8,2009 for review. It was noted County Policy prohibits the use of certain words to eliminate confusion for Emergency Services (ie Gulf, Rookery Bay, Shell, etc.) Discussion ensued if the Policy should apply to the naming of a Preserve and could the names be sent to the County Manager's Office for consideration. Mr. Curl moved to send the proposed names forward to the County Managers Office for approvaL Second by Mr. Delate. Discussion occurred regarding the Policy noting the Board of County Commissioners has the authority for a final determination on names. Mr. Curl amended the motion to review the list ofnames and if a name chosen is contrary to the County Naming Policy it will be sent to the BCC for their approvaL Second by Mr. Delate. Carried unanimously 9-0. Ms. Wolok moved to name Milano "Alligator Flag Preserve." Second by Mr. Dorta. Carried unanimously 9-0. Mr. Wolok moved to name Oetting/Freitas "Panther Walk Preserve." Second by Mr. Pires. Carried unanimously 9-0. Ms. Wolok moved to name Rivers Road "Rivers Road Preserve." Second by Mr. Dorta. Carried unanimously 9-0. Mr. Pires moved to name Malt "Shell Island Preserve." Second by Ms. Wolok. Motion carried 9-0. 7 ,...._.,-. - . -"~~""~-'" ~<-<"'~"'-'>"~'"' "~'."-"''''",,,._-- -_.~...~- "A_~'_'~_'_"__~ 16 I I 1 A 1 June 8, 2009 Mr. Pires moved to name Starnes "County Line Preserve." Second by Ms. Karim. Motion failed 5 "no" - 4 'yes." Ms. Wolok, Chairman Poteet, Mr. Curl, Mr. Sobczak and Mr. Dorta voted "no. " Mr. Dorta moved to name Starnes "Caracara Prairie Preserve." Second by Ms. Wolok. Motion carried 7 'yes" - 2 "no." Mr. Sterk and Ms. Karim voted "no." Mr. Delate moved to name Brochu "Limpkin Marsh Preserve." Second by Ms. Wolok. Carried unanimously 9~0. H. Revised Advisory Committee Ordinance Alex Sulecki presented the Memorandum to "Conservation Collier Land Acquisition Advisory Committee from Alexandra Sulecki, Conversation Collier Program Coordinator dated June 8, 2009, Subject - Transmittal of Ordinance No. 2009-16. " She noted the Ordinance governing Advisory Committees has been revised including the removal of: "term limits" and the restriction of an individual serving on more than two Committees, etc. I. Application changes and letter to adjoining property owners Alex Sulecki provided the Executive Summary "Program application revisions and letter to adjoining property owners" dated June 8, 2009. Mr. Pires left the meeting at 11: 14 AM Ms. Wolok moved to approve the revised application. Second by Mr. Delate. The Committee recommended a map of the property nominated for acquisition be included with the letter to the adjacent landowner. Motion carried unanimously 8~0. Mr. Pires returned at 11: 18AM J. Outstanding Advisory Committee Member Program - Mimi Wolok Mr. Delate moved to recommend to the Board of County Commissioner the nomination of Mimi Wolok as an Outstanding Advisory Committee Second by Mr. Curl. Carried unanimously 9-0. K. Coordinator Communications 1. Pepper Ranch Sneak Peek Hike Report Alex Sulecki provided a slideshow on the Pepper Ranch Sneak Peek Hike held on May 9,2009. 2. Logan Woods Preserve open Alex Sulecki noted Logan Woods Preserve is now open. 8 ~ ~~~"' ""'....-- A.... ..- _._._"~- """._,~, >.-..""""".... . 16/ , lA 1 i c..' June 8, 2009 The Committee recommended a public "Opening Event" be held in the fall at the Preserve. Alex Sulecki noted this was the first meeting the Agenda packet for the Committee members was distributed via emaiI and posted online. Staff will continue to post all Agenda backup documents on line, so Committee members may retrieve any information desired. If a Committee member requests a paper copy, it will be provided. Committee members were in favor of the new format. VII. Sub-Committee Meeting Reports A. Outreach - Tony Pires, Chair None B. Lands Evaluation and Management - Mike Delate, Vice Chair There was a meeting on April 24, 2009 where the Brochu Final Management Plan was approved. In addition, provisions for public access to Conservation Collier Properties was discussed. On June 10,2009 there will be a meeting where the Pepper Ranch Management Plan will be discussed. Following the Report, Committee discussion occurred on the feasibility of reviewing the criteria for the Initial Criteria Screening Report. C. Ordinance Policy and Procedures - Mimi Wolok, Chair There was a meeting held in April where the revised application for properties nominated to the Program was reviewed. The Subcommittee voted to require a 3rd appraisal on properties where the average of the 2 required appraisals are greater than $1 OM. This action will be brought fOIWard to the main Committee for consideration. At a May meeting, language for a proposed Land Development Code amendments for "off site preserves" and "budget options" were discussed. D. New Member opportunity to join subcommittees Mr. Dorta volunteered to serve on the Lands Evaluation and Management Subcommittee. Ms. Karim volunteered to serve on the Lands Evaluation and Management and Ordinance Policy and Procedures Subcommittees. VIII. Chair Committee Member Comments Chairman Poteet reminded members there will be a Budget Workshop at the next Regular Committee Meeting. IX. Public General Comments None 9 _~"__.~~.w_.,_...'_,_,,' . . 11Itr._'_....._~~~ '<~-.~~-"",."-- .... ~ .- -".-..._~ -.-.-.... -~._. .u1.6 1 A Tt= I' June 8, 2009 X. Staff Comments Melissa Hennig noted there will be an item on the June 23, 2009 Board of County Commissioner Agenda for a proposed Gopher Tortoise Preserve on the Starnes parcel. Staff will notice the meeting for Conservation Collier Committee member's attendance in accordance with the Sunshine Law Requirements. There being no further business for the good of the County, the meeting was adjonrned by order of the chair at 11 :49A.M. Conservation Collier Land Acquisition Advisory Committee These minutes approved by the Board/Committee on W7 /~ ~tJOt as presented or as amended ~ . 1;g / 10 '~~'_""-'--~----"'--'~~'''" . ''''-''''-'-'''-' ___'l'lI .- . . _...~ - Fiala ~:u.L16 J / RECEIVED ~:~~ing - / / Junl8~1 3 JUL 1 4 2009 Coyle ~ Coletta Board of County Commlssloners MINUTES OF THE MEETING OF THE PARKS AND RECREATION ADVISORY BOARD Naples, Florida, June 18, 2008 LET IT BE REMEMBERED, that the Parks and Recreation Advisory Board, in and for the County of Collier, having conducted business herein, met on this date at 2:00 P.M., at the North Collier Regional Park in the Administration Building in Naples, Florida, with the following members present: CHAIRMAN: John P. Ribes (Excused) VICE CHAIRMAN: Edward "Ski" Olesky Frank Donohue Barbara Buehler Paul Nyce (Excused) Kerry Geroy Bart Zino ALSO PRESENT: Barry Williams, Director, Parks & Recreation Murdo Smith, Parks and Recreation Tony Ruberto, Sr. Project Manager Tona Nelson, Sr. Administrative Assist. Sidney Kittila, Operations Coord. Kerry Runyon, Regions Manager Mi~ C;X ~D ~ 1 :tem #,IJo.ll,LfLL3 ~"",_-"",>,.,,,-, '~."-" ."'F__"_'>_"~"~_"-_",""'""_"~""_""'" l' ~ ".._-"-~-,,....,."._."......,.. 'on ._'.0........'.",..",,,"_.,.,..,., _,"."._,'_....'~,~_."'-__" J un~ 10, L.UUO 16/ .- lA13 I. Call to Order Vice Chairman Olesky called the meeting to order at 2:02 p.m. II. Pledge of Allegiance and Invocation The Pledge of Allegiance was recited and Invocation was held. III. Approval of Agenda Ms. Buel,ler moved to approve the agenda. Second by Ms. Geroy. Carried unanimously 4-0. IV. Approval of minutes Mr. Donohue moved to approve tl,e minutes of the May 21,2008 meeting subject to the following change: Page 2 and page 6: Change "Sydtley Kittila" to "Sidney Kittila" Second by Ms. Buehler. Carried unanimously 4-0. V. New Business 1) Directors Highlights - Barry Williams . July 4th Celebration will be held at Sudgen Park on Friday, July 4,2008 . The Parks and Recreation Department budget has been submitted to the Board of County Commissioners with a 3.6% decrease from the previous year. Within the proposed budget is elimination of 2 events, ("Country Jam" and "Salute to America") and approximately 40 Staff positions . The Board of County Commissioners approved the Manatee Park proposal. It will be funded by either impact fee revenues as they become available or through an "unfunded request" however there is only $2.7M available in this fund for all Countywide projects . He accompanied Staff for one day as they conducted the required monitoring of Sea Turtle Nesting It was noted the 40 positions that have been eliminated from the Department are creating a strain on Staff. The Department is utilizing the Volunteer Program whenever possible to attempt to fill any gaps in service that occur. 2) Proclamation for Making "July" Parks and Recreation Month - Barry Williams . Proclamation was provided . Is required to be approved by the Board of County Commissioners annually . An ice cream social will be held at Sudgen Park to celebrate July as "Parks and Recreation month." 3) Sun-N-Fun Lagoon Anniversary Celebration/June 21, 2008 - Kerry Runyon (Regions Manager) · The 2nd anniversary of Sun-N-Fun Lagoon will be held on June 21, 2008 from 6:30 pm - 10:00 pm. . Anticipated to attract 800-900 persons. 2 '''~-''''''.''''.",",--- ,,-... ",.-,--,,,,-,-",,,._,,,,,,-_.,,~~.-.,,,,,-~",-..~-,",,,,.-~---~-,..,,,,._~'~'"''''--'''--'' ""e_'.;"",,'''__~"~''~'"<"','I~'~''''_''''''''__''_'''"'''_ Mr. Zino arrived at 2: 17 p.m. 16/ lA13 Old Business VI. 1) Post Update Extreme Volleyball Professionals Tournament May 31st - Kerry Runyon This is the first year of a 3 year contracted event and it was highly successful. Next year, one area of improvement would be provision for an adequate number of volunteers, especially to provide for cleanup at the end of the event. . 2) CAPRA Update (Planning Section 2.0) - Murdo Smith and Sidney Kittila Sidney Kittila provided the Capra (Commission for Accreditation of Parks and Recreation Agencies) Murdo Smith and Sidney are in the process of completing the Section. The total application is due for submittal in 2009 and will be submitted to the Board for review when it is CQmplete. 3) Update on Co-sponsored Youth Agreement - Sidney Kittila The Agreement is still in the revision process. Staff is in the process finishing meetings with affected groups for input. When completed it will be submitted to the Board for reVIew. The new Agreement will provide a better understanding of the responsibilities of the parties involved, provide consistency of usage requirements of the various County Parks as well as attempt to balance field usage for all involved. VII. Recreational Highlights - Summer Camp is in full swing Sidney Kittila noted Summer Camp is in full swing with 2624 individuals registered (including Specialty Camps). 90 percent of the registration was via "walk in" while 10 percent has been via the newly instituted online registration. vIII. Capital Project Highlights - Tony Ruberto, OHV Park Update Both the proposed temporary and permanent A TV sites are no longer under consideration in Immokalee. The Board of County Commissioners is currently negotiating with the South Florida Water Management District for a "cash settlement" (in lieu of the District's requirement to provide a site) to be utilized by the County for developing a new A TV park. It is the Board of County Commissioner's intent to have a group of stakeholders provide input on the location and development of a permanent site. IX. Informational Items Attendance Report Submitted BCC Recaps Submitted Recreation Activities Submitted Adopt-A-Park Assignments Submitted 3 ~_-.,-".~-----_'_._.~.._-~,.'= _._.,'n.ii ^",_:-.,,,,,,,"-,-~,,"., -~.,,,"-,,....,,.,,,,,"-_."--,,,--,,-,,,<,,--,,-~,"'"~~""'"."-'.'~'"...- .''''.. "^--,'~-'~""'-'""~"'--~'~'''"'--''- -, -- - ---0 - ------- Submitted l6/1 A 13 Operational Data Submitted , Adopt-a-Park - Paul Nyce ... Barry Williams read an Adopt-a-Park Report provided by Mr. Nyce addressing conditions at Veterans Community Park, North Collier Regional Park, Vineyards Community Park, Barefoot Beach access/preserve and Connor Park. 0 The absence of the lightning meter at Main Community Center for Veterans Community Park should be addressed. l. Public Comments None '.' There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 2:50 PM. COLLIER COUNTY PARKS & RECREATION ADVISORY BOARD -..-. These Minutes approved by the Board/Committee on . c. z,o · ot , as presented )( or as amended 4 __,_"~",~~_,,,._.,__'R"._~____.,___"'_"'_'~_""'_'_"'''_'______ !JlI --"';""-';"-~"""'-""--""=':"""""'-"-'-""""<'~- RECEiVED Fiala JUL 2 8 2009 1611 A .ff4~ng Board of County Commissioners Co Ie PELICAN BAY SERVICES DIVISION Coletta Municipal Services Taxing and Benefit Unit NOTICE OF PUBLIC MEETING MONDAY, JULY 13,2009 THE PELICAN BAY SERVICES DIVISION ADVISORY BOARD WILL MEET IN REGULAR SESSION, MONDAY, JULY 13, 2009 AT 1 :00 PM AT THE HAMMOCK OAK COMMUNITY CENTER 8960 HAMMOCK OAK DRIVE, NAPLES. AGENDA The agenda includes, but is not limited: 1. RollCall 2. Welcome Administrator, Neil Domll 3. Approval of June 11, 2009 PBSD Meeting Minutes 4. Chairwoman's Report a) Pelican Bay Foundation's Strategic Planning Committee Update and Presentation 5. Approval of April 27, 2009 Budget Committee Meeting MiJlUtes 6. Approval of May 11, 2009 Budget Committee Meeting Mfnutes 7. Approval of May 15, 2009 Safety Committee Meeting Minutes 8. Committee Reports and/or Requests Budget Committee Safety Committee 9. Community Issues 10. New Business a) Plant growth on the west side of the berm (Mr. Tom Cravens) 11. Audience Comments 12. Adjournment SPEAKERS FROM THE AUDIENCE WILL BE LIMITED TO THREE MINUTES ADDITIONALLY, THIS NOTICE ADVISES THAT, IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE PELICAN BAY SERVICES DIVISION BOARD, WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE WILL NEED A RECORD OF THE PROCEEDINGS AND THAT FOR SUCH PURPOSE, HE MAY NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. ANY PERSON REQUIRING SPECIAL ACCOMMODATIONS A T THIS MEETING BECAUSE OF A DISABILITY OR PHYSICAL IMPAIRMENT SHOULD CONTACT THE PELICAN BAY SERVICES DIVISION OFFICE AT LEAST FIVE CALENDAR DAYS PRIOR TO THE MEETING AT (239) 597-1749. Misc. Corres: Date: cull s 109- _ item fi~'~1aJ{_OOJ ~ ~ .- - w.......,,"_ -"~~" ,~"."- 0"""'_""_ " - _""H__"""~__'~"'''_''~ .._-"-'_~_'" Iii ."",'"....";.,.,,~," -'-~,.~---....._....._- 16 I 1 " F'14 // v RECE\VEO Halas Henning JUL 28 2009 TRANSCRWfOFTHEMEETlNGOFTIIE Coyle F >-",,' "~I ;ollI1N commissiftt.ICAN BAY SERVICES DIVISION ADVISORY ~tta June 11, 2009 LET IT BE REMEMBERED, that the Pelrea. Bay Services Division Advisory Board, in and for the County of Collier, having conducted business herein, met on Thursday, June 11,2009 at 1:00 PM in Regular Session at the Hammock Oak Community Center, 8960 Hammock Oak Drive, Naples, Florida 34108, with the following members present: Mary Anne Womble, Chairwoman Michael Levy Tom Cravens Geoffrey Gibson (via teleconference) Keith Dallas Gerald Moffil.tt (via teleconference) Ted Gravenhorst Hunter Hansen (absent) John Iaizzo Theodore Raia (absent) Also Present: Neil Dorrill, Administrator, Pelican Bay Services Division; Kyle Lukasz, Field Operations Manager, Pelican Bay Services, Division; Mary McCaughtry, Recording Secretary, Pelican Bay Services Division; and Lisa Resnick, Administrative Assistant, Pelican Bay Services Division. AGENDA 1. Roll Call 2. Approval of April 21, 2009 PBSD Special Session Meeting Minutes 3. Approval of May 6, 2009 PBSD Meeting Minutes 4. Approval of April I, 2009 Management Review Committee Meeting Minutes 5. Approval of April 21, 2009 Management Review Committee Meeting Minutes 6. Approval of May 13,2009 Joint PBSD & Foundation Landscaping Sub-committee Meeting Minutes 7. Approval of New Administrator's Contract and Compensation - Dorrill Management Group a. Compensation: $4,700 Imo. "" $56,400 annually. Three free months ($14,100 credit) the first year only for 4 year total cost of$211,500.00; or b. Compensation: $4,333.33/mo. "" $52,000 annually. Total 4 year cost $208,000. 8. Chair's Report a. Strategic Planning Committee Update 9. Committee Reports Budget Committee a. Recommend Approval of FY 20 I 0 Budget Safety Committee a. Meeting Update by Ted Gravenhorst 10. Capital Projects a. Update on Myra Janco Daniels Boulevard Crosswalk 11. Committee Requests 12. Audience Comments 13. Adjournment ROLL CALL CHAIRWOMAN WOMBLE: Thank you all for coming and good afternoon. This is the Pelican Bay Services Division Board general meeting. We have two Board members, Mr. Jerry Moffatt and Mr. GeoffGibson on the phone by a teleconference. We have a quorum, so that we do have a vote possible for anything going on. At this point, let us take the roll call and then go to another issue with the teleconference. MS. MCCAUGHTRY: Madam Chair, let the record reflect that all Board members are present except Mr. Hunter Misc. Corres: Hansen, Dr. Ted Raia, and of course, Jerry Moffatt and GeoffGibson who are on the phone. We have a quorum. Dak: 8056 item #. ...._ -"~ h}. ~-~'..- . ~--" ......."'.."., . . - ~..,. --'.,'<'~~' ~ Pelican Bay Services Division Advisory Board Meeting Minutes 16 I t;J . 1 n June 11, 2009 ~. ~ c I.. CHAIRWOMAN WOMBLE: Okay, thank you very much. I know that Dr. Raia is travelling. Have we heard from Mr. Hansen? MS MCCAUGHTRY: No, I have not. CHAIRWOMAN WOMBLE: Okay. As to the teleconference and we are so glad that you are with us. We do have some housekeeping to take care of. We need to get from you exactly what topics that you would like to comment on and if you are going to vote on any specifics that are on the agenda we would like for you to explain that at this point in time and that is per Heidi Ashton-Cicko, our attorney at the County Government offices. Starting with you Geoff, do you have an agenda with you? MR. GillSON: Yes, I do have the agenda with me. I have no specific comments, but on the agenda when we get down to the Administrator's contract and compensation, since I was on that committee with you, I was particularly interested to make sure that was portrayed as accurately as possible and that we move forward. Although, if I am on teleconference it might be that I cannot really say too much. CHAIRWOMAN WOMBLE: Actually, you can do so by deeming that an area that you would like to comment on. MR. GillSON: Yes. CHAIRWOMAN WOMBLE: So noted. MR. CRA YENS: Madam Chair. CHAIRWOMAN WOMBLE: Yes. MR. CRA YENS: I would like to request you clarifY the County legal staff's opinion regarding teleconferencing. It is a little unclear. CHAIRWOMAN WOMBLE: I will do that in just a moment. Let me finish with Mr. Moffatt and I will make sure that everyone is on the same page. Thank you. All right. Mr. Moffatt, how about you? Do you have a certain topic that you are most interested and would like to make comments? MR. MOFFA IT: I would like to comment on seven, eight, and nine and I would like to vote on seven and nine. CHAIRWOMAN WOMBLE: All right, now. Jerry what you are asking about is the approval of the new Administrator's contract and compensation; the Chair's report on the Strategic Planning Committee. Seven. eight, and nine? MR. MOFFAIT: Yes. MR. WZZo: Just seven and nine MR. MOFFA IT: Nine is the Budget Committee. 8057 ~. .-. .. "' , -. ~.., T~ r_._'.'".-.-.-'.-"-'''''''''-''''"''''''' lillii' --- 16 I' .tIA 14 ,'!/ Pelican Bay Services Division Advisory Board Meeting Minutes June n, 2009 CHAIRWOMAN WOMBLE: Right. Did you also say "eight" or "and?" MR. MOFFATT: I said "8." CHAIRWOMAN WOMBLE: That is what I thought. Okay. MR. MOFFA IT: Seven, eight and nine. CHAIRWOMAN WOMBLE: Number 9 would be Committee Reports, the Budget specifically, right? MR. MOFFAIT: That is correct. CHAIRWOMAN WOMBLE: Geoff, do you want to add anything, or leave it at what you said earlier? MR. GillSON: Well, if a vote comes down to it on number 7, I certainly would like to be able to vote on 7 and also, ifI have to put it into the minutes, I would also like to vote on the Budget Committee report, number 9. CHAIRWOMAN WOMBLE: So duly noted. All right, now. MR. mBSON: If the vote is required. CHAIRWOMAN WOMBLE: Well, I imagine there may be, however, I do need to inform you and all present that the quorum that is on site, those members of the Board that are here, actually "in the flesh" have the vote. You may vote with us, but your vote will be of record only and it will be not part of the actuality and the results because you must be on site for the vote to actually count. Yes sir, Mr. Cravens? MR. CRAVENS: I find that to be very ridiculous. If they cannot vote, we do not have a quorum. CHAIRWOMAN WOMBLE: Yes, we do. MR. CRAVENS: Ofwhat? CHAIRWOMAN WOMBLE: We need six. Six Board members Tom. MR. CRAVENS: Well, we cannot use people who telephone in to quorum is what you are saying. I do not understand. CHAIRWOMAN WOMBLE: Tom, count. There are six. MR. CRAVENS: Okay, did the attorney say those people on teleconference cannot vote unless they announce prior to any discussion that they are going to vote on the item. CHAIRWOMAN WOMBLE: From what I understand, that is correct by our attorney and their vote is noted, but the actuality of the result must be those members present and the reason for that is we cannot see them. We do not know for sure that the person on the phone talking to us is really the person who is on our Board. That is a legal issue, but that is the way it is. 8058 ---,-'. ........--- "lIIinllf_~._ c_,,.,,,.,,__._,.....""_.._....,_.,.,...,,,..,,,,,_ . .", .- ..... ......-- Pelican Bay Services Division Advisory Board Meeting Minutes 16 '1 r '1 June 11, 2009 MR. WZZO: I just want for the record to say this is the first time we have had a teleconference since the Services Division has been around and I still do not know why we are doing it when there is no power in their voice opinion on a teleconference. No opinion whatsoever. We are taking the time that is useless time. CHAIRWOMAN WOMBLE: Thank you John. That raises the next part. We as a Board here on site must vote as to whether or not this teleconference actually goes forward. I believe that is the next step. Am I correct Mary? MS. MCCAUGHTRY: Yes, Madam Chair. You need to expressly state the motion which would be that Mr. Gibson and Mr. Moffittt be allowed to participate specifically in regards to the budget and in regards to the contract and compensation and it is contingent upon the rest of the Board want to allow that to happen or not. CHAIRWOMAN WOMBLE: Okay. Yes, Mr. Gravenhorst. MR. GRA VENHORST: If we allow them to participate, we can listen to their input and utilize the research that they have done on Committees, but that is it because we are not counting their votes. CHAIRWOMAN WOMBLE: No, they are making a reflection of their opinion, but their votes are not tallied as part of the result. MR. GRA VENHORST: I feel that we are going to discuss the budget. Geoffhas considered he wants to talk about and we really cannot adequately discuss the budget without Jerry's input because he clarifies things so well for the Board. CHAIRWOMAN WOMBLE: Not only that, but there were three members of the Management Review Committee and two of them are sitting on the telephone right now, and I am the other one, so I would like their backup also. That is why we have considered this and that may clarify a little bit more for you. The Budget Committee is very important, especially at this 'point, and our Management Review Committee is sitting two thirds of which. off in the air some place on telephones, so I would really appreciate it if we could take a vote. I need a motion at this point. Could someone make a motion for me? MR. LEVY: I make a motion that we allow Jerry and Geoffto participate by teleconference. MR. DALLAS: I second it. CHAIRWOMAN WOMBLE: All in favor? MR. DALLAS: Aye. CHAIRWOMAN WOMBLE: Aye. MR. GRA VENHORST: Aye. MR. LEVY: Aye. CHAIRWOMAN WOMBLE: Opposed? 8059 .- -_. .".., .-. -,., ,~-,~- - . _II' - Pelican Bay Services Division Advisory Board Meeting Minutes 16 I '.:~ 1 A 1 j " " June 11,2009 . ?f MR IAIZZO: Opposed. MR. CRA YENS: Opposed. CHAIRWOMAN WOMBLE: Okay. That is four - for, two - opposed. Motion carries. All right gentlemen. MR. CRA YENS: I would like a clarification, if! may. I am not opposed to their participation. I think though that their participation is rather hindered with the restrictions that have been applied and I fail to understand why they cannot vote. I just want to make it clear that I am not in favor of excluding them. I am not in favor of the whole process where they are participating, but not allowed to act. CHAIRWOMAN WOMBLE: So noted, Tom. Thank you. CHAIRWOMAN WOMBLE: All right. It has been a request of one of the Board members that we go straight to number 7 and then come back to the approval of all the different minutes and I think that as Chair, I can actually request that with the Board's okay, so that we could go ahead. MR. GRA YENHORST: Who made the request? MR. DALLAS: I did. CHAIRWOMAN WOMBLE: Mr. Dallas. MR. IAIZZO: What is the reason for the request? MR. DALLAS: I thought that there were two things on the agenda I want to make sure that we got into without delay. One was item 7 and one was the Budget Committee just because the County needs our approved budget as quickly as possible and I thought some of the other things would be more controversial conversations that we could keep going. APPROVAL OF NEW ADMINISTRATOR CONTRACT & COMPENSATION - OORRILL MANAGEMENT GROUP CHAIRWOMAN WOMBLE: Ifmy Board approves then let us go ahead and move forward to number seven. I do not believe we need a motion or a vote at the point for that. All right. For the approval of the new Administrator's contract and compensation for Dorrill Management Group, we have two choices or two options and I would like some discussion on either one? MR. CRA YENS: Madam Chair. I believe that it is appropriate to have a motion made and seconded for discussion. CHAIRWOMAN WOMBLE: So, go right ahead there, Tom. 8060 ---- _ "TV ~1Ilf 16 I ~lr A 14 i Pelican Bay Services Division Advisory Board Meeting Minutes June 11,2009 MR. CRAVENS: We have two. CHAIRWOMAN WOMBLE: Yes, we have two possible options. MR. CRA YENS: I thought that "a" and "b" were one option. CHAIRWOMAN WOMBLE: There are two choices, Tom. MR. CRA YENS: Are you saying between offering the contract and not offering it? CHAIRWOMAN WOMBLE: Those are our two choices. We did make a vote that Dorrill Management would be our choice and there are two options on the table. Mr. Curran with the Purchasing department has come up with some possibilities for us to consider. With Mr. Dorrill's okay as far as I can tell. CHAIRWOMAN WOMBLE: Yes sir. MR. GRA VENHORST: Madam Chair, I guess I am confused. I see these choices as two separate four~year contracts with a total four-year cost for each one. I thought we were able to issue this contract for the first year. That is the option that I thought we had. MR. CRAVENS: It is a four-year contract that comes up for renewal every year. MR. LEVY: Every year it comes up for renewal. MR. IAIZZO: Each one is a contract for four years. MR. LEVY: No, the first year is the only year, I think, that is firm and then it comes up for renewal, am I correct? MR. GRA VENHORST: So, how are we locking in years two, three, and four? CHAIRWOMAN WOMBLE: What they are showing you is what at this point in time that the contract would be after a four-year period. It does come up annualIy. MR. GRA VENHORST: So it is a four-year projection. CHAIRWOMAN WOMBLE: Just to give you an idea. MR. GRA VENHORST: That clarifies it, thank you. I thought we were signing a four-year contract. MR. IAIZZO: The salary basically remains fixed. CHAIRWOMAN WOMBLE: Mr. Curran, would you like to add a little bit to this? MR CURRAN: Yes. When I last met with you, I did say it was a four-year contract but it is in increments. What we are showing here, if you take scenario "a", if nothing changed in four years and they renewed every year then that would be your total cost. Scenario "b" the exact same thing. The contract will be a written and signed contract with Mr. Dorrill and worded by the County for one year with three one-year renewals. So any period within those four years after the first can be 8061 ,.,,,,,-~.,,,,,,,,,,,,, .~"~"~.""'>~_."""'"' --'" 1 A 14 1 16 I Pelican Bay Services Division Advisory Board Meeting Minutes June 11.2009 renewed for the second or third year. If you choose not to or Mr. Dorrill chooses not to then you can terminate then. MR. GRA VENHORST: At a predetermined contract, I know that these rates cannot go up. MR. CURRAN: They cannot go up, but there is a clause there that when it comes time for renewal, Mr. Dorrill would sit down with your Board and with Diana Perryman, our contract specialist here, and go over the escalation clause, or if they have a cost that needs to be approved; it does not go up automatically. At the present time, to alleviate any confusion, he has agreed to these prices. Are you with me? MR. CRAVENS: I am going to go ahead and make a motion. I think it is inappropriate that we go through this discussion without having a motion on the floor. My motion is going to be that we approve the new Administrator contract and compensation package discussed at our last meeting to the Dorrill Management Group. CHAIRWOMAN WOMBLE: Well, Tom, those are both of these. We discussed both of them. MR. CRAVENS: I do not think they are exclusive are they? MR.lAlZW: Yes. CHAIRWOMAN WOMBLE: Yes. MR. CURRAN: It is an and or option. MR. CRAVENS: I choose option "a." CHAIRWOMAN WOMBLE: Does anyone care to second? MR. LEVY: I second that. CHAIRWOMAN WOMBLE: All in favor? MR. CRAVENS: No, no wait, I want to scratch that. CHAIRWOMAN WOMBLE: You want to scratch that? MR. CRAVENS: Yes. CHAIRWOMAN WOMBLE: Okay. MR. CRAVENS: I have a question. At our last meeting and discussion, the question that I raised regarding the $50,000 limit and my understanding was that if the contract was for $50,000 then it would go to the BCC for approval. However, ifthe contract was less than $50,000 then it would not have to go to the BCC for approval. Am I correct in that? MR. CURRAN: You are correct. MR. CRAVENS: Does the first three months credit under option "a" reduce this contract to an amount less than the required amount to go before the Board of County Commissioners. Is that correct. 8062 <^-'--~-'-' '. ._~~.-.-.-"".,.",---,--,-,.- .11I....___'_ A. l A ,,_H','.N -, ,.,"~.,,~ _..............,..- 1 I .J&.6 .1Jf ! 1 A 1 ", Pelican Bay Services Division Advisory Board Meeting Minutes ~ ,~.". , June 11, 2009 t_~,~ MR. CURRAN: That is correct for the first year. MR. CRAVENS: Does that mean that all future renewals of this contract will not have to go before the BCC? MR. CURRAN: The first year, based upon three months that you are getting for free, puts you under $50,000 and does not have to go to the BCe. The second year renewal, the new price kicks in and that puts you at $56,400 and then you would have to go to the Board. This is another "and or" situation. You can go to the Board today at less than $50,000 or go to the Board in one year if you take scenario "a." The two recommendations, one year ends at $42,300 because you are getting three free months. The second year it would go to $56,400, and then we would have to go to the Board. Either option you pick, either option "b" that would definitely have to go to the Board and we do have it scheduled on the agenda pending what your outcome is here today. What I suggested that day and I would suggest again today is that you go to the Board right upfront whether it is $42,000 or $56,000. That way you do not have to go back there for another four years if you renew. If you do not renew, we just go back to another bid. However, if you do renew and you go over $50,000 and you already have BeC approval, you do not have to go back. MR. DALLAS: Did you say at the last meeting that even if the contract was under $50,000 that there could be instances during the year when something would come up and in that instance that we would have to go to the Board if we did not have initial approval? That is why you are recommending we do it right up front and just get it over with? MR. CURRAN: If there were something that was required of Mr. Dorrill during the course of his first year that was outside ofthe contract and not in that dollar range and involved costs that would go over $50,000, then it would need to go to the Board anyway. The best suggestion is to go to the Board the first time even ifit is below $50,000 at $42,300. Then you have four years that you can negotiate at $52,000, $56,000, $58,000, whatever you negotiate you do not have to go back to the Board. You are already covered and it just needs the signature of your Board. CHAIRWOMAN WOMBLE: That was your advice before and I believe that we accepted that. MR. WZZO: The way that I see it, if we go one year and terminate, then "a" would be the best way to go. Ifwe go four years, then "b" would be the best way to go. If we are happy with the service and continue on to the second, third, and fourth year that would be the better choice. Ifwe go one year and are unhappy with the service, the first choice "a" would be the best. MR LEVY: John, 1 think: only the first year is locked in concrete; the other three years are subject to negotiation. MR. WZZO: Well, not subject to negotiation. Subject to justification for raising his rate. He has to justifY it; he cannot just say, "I want a raise." Is that correct? 8063 ~- ,....-..".-'" P'" ,_."....,-~._- -~_.~..~~~.,-,.--...,._.".."..._,' .. '""''"'''" ~ -..... ."""'. A j i Pelican Bay Services Division Advisory Board Meeting Minutes 16 j . ~L} June 11, 2009 MR. CURRAN: It is correct, but your starting point for the second year under option "a" would be $56,400. That is where you would negotiate down or up and of course, Mr. Dorrill would come back with his justification as to why he wants to stay at $56,400 or go above. If you start from option "b" the starting point is $52,000, so you are starting out $4,000 less. Option "a" you are going to pay $42,300 for the first year. At the end of that year, if you choose not to renew, or if Mr. Dorrill chooses not to renew, it is a two-way street, then we will go back to the street and renegotiate, we would do an RFP, find another vendor and start all over again. MR. GRA VENHORST: Madam Chair? Question. CHAIRWOMAN WOMBLE: Yes. MR. GRA VENHORST: I agree with John. The first year is the key year. We are going to know a lot at the end of that year and it is a $10,000 savings. I think that the Board should save $10,000 and find out at the end of the year when and if, or exactly what may happen in any ensuing year, but we know that it is going to go up. We do not have to pay him $52,000 to find out it is not going to work out. Ifwe are going to have an increase, I think that we should take the $42,300 option and look at what the results are. Then we can make an appropriate decision and we will have $10,000 in our pocket. CHAIRWOMAN WOMBLE: Mr. Moffatt or Mr. Gibson, would you care to comment? MR. MOFFA IT: This is Jerry Moffatt. I would support either option, the expression of option "a" giving us the most flexibility for the lay fixed cost. I agree with that analysis and if I had a vote, I would vote for option "a." CHAIRWOMAN WOMBLE: Mr. Gibson? MR. GffiSON: I agree 100% with Jerry. He took the words right out of my mind. I like the $10,000; I like the flexibility. I also can say, I do not think we are going to be disappointed. CHAIRWOMAN WOMBLE: That is good to hear. Any more discussion? Alright. On the floor is Mr. Dorrill. MR. OORRILL: Neil Dorrill. Our only desire is that the Board be satisfied. What we had proposed is based on option "a." I am equally happy with option "b". If it is both the consensus and the majority of the Board for option "a," that is what we proposed from the beginning. I have one issue that I want you to know that I will be pursuing on your behalf. The current contract, which is a standard form agreement with the County, has a very elaborate indemnification and insurance clause and requirements that benefit the County. I have raised a question through the County's Risk Management department as to whether both this Board and your contracted Administrator should also have a similar indemnification as it pertains to our individual and collective liability and employment practices. This Division is not like any other Division of Collier County Government and because the employees are stand-alone employees of the Board of County Commissioners for the 8064 ,.'~._'_ >'",~m".... _F ~ r "'-_'_;'_~-""~"'""~,.,",,,,, 'l'lI'T , .....".- , - Pelican Bay Services Division Advisory Board Meeting Minutes 16 I ~1: A 14 June 11,2009 expressed benefit ofthis community. Given the nature of the times that we live in, at some point, aside from the wonderful staff that you have there will be an employment practices issue, or a worker's compensation issue, or a liability issue that is going to result in all of us being sued. Me, you, Frank Halas, the entire Board, and I intend to pursue it a little further because the County staffhas never experienced this until I raised this issue. Whether it is a wrongful termination, or a discritmnation practice, or worker's compensation claim, or someone who trips and falls on the sidewalk on your main boulevard, I think that you collectively and individually should be named on that certificate along with our company. We have not been able to accomplish this thus far, but I want you to know that I am going to be working for both my benefit and yours to pursue that at least to a little bit higher level. A separate issue that I at least want to have a clarification is our original proposal provided an "alternate" at the discretion of this Board, if we have future project or field management expenses that involve engineering costs. You may recall that we proposed a contract field manager at one-half of what the current engineering expense would be. That is not included in the current provision as a reimbursable expense and so I just want you to know that if I find opportunities to save the District money, I will need to accomplish that through a change order mechanism. I would come back and actually show you, "this is the contract field manager's cost, this is your civil engineering alternative," and then let the Board decide that. I just wanted that to be a part of the record here today. Should you choose in the future, I would need to go about it in that way. I am going to work a little bit further on this insurance matter for the reasons that I said. I will take either option "a" or "b," I amjust sorry it took this long to get there. MR. IAIZW: Mr. Dorrill, in your opinion, which is the better of the two talking dollar savings for the community? MR. DORRILL: Well, in thirty years I have only worked in two places as a public employee, so I would like to think that we are going to exceed your expectations at the end of the first year for many of the reasons that we have talked about. I would think that if we are going to be here the full four years, but it is a series of one-year extensions, so if you look at it from that perspective, I mean the cheapest thing to do would be to save yourselves a couple of thousand bucks. I would also like to think that if we exceed your expectations that we will be considered for some increases in the out years. My recommendation is to go back to the original we had which is option "a." I am giving you about a $13,000 discount because if I go to work on July 1 you are not going to pay me until October, so you are going to get three free months and I still think that option "a" still makes the most economic and fiscal sense to the community. MR. IAIZZO: But in the long run if we do go for four years would that be cheaper? CHAIRWOMAN WOMBLE: No. 8065 ".__'___'W~._.." "'" Jla __"_.,,._,..~,^,_.__- . Pelican Bay Services Division Advisory Board Meeting Minutes 16 I l' 14 June 11, 2009 MR LEVY: It shows you here that it is $3,000 less. MR IAIZZO: I am asking Mr. Dorrill. CHAIRWOMAN WOMBLE: It is on the paper that it is $3,000 less. MR. OORRILL: I think that if you are going to go to full term. MR IAlZZO: When you say full term are you talking all four years? MR. OORRlLL: All four years. MR. IAIZZO: Okay. MR. OORRlLL: All four one year contracts because this is nothing more than a one year contract. If it were to go all four years at the prescribed rate, it is going to be about the same. MR. WZZO: Then why are we flipping coins here? MR OORRILL: Well, I do not know that we are. We have been talking about it since I was last here eight weeks ago. Option "a" was our recommendation. It seems to me that option "a" is the consensus of the Board, but I do not really care, I am just ready to go to work. MR. IAlZZO: How did option "b" get involved in this negotiation? We had option "a" right off the bat. MR OORRILL: I think because under normal circumstances and I will let the procurement professionals speak: for themselves. You do not usually have a professional contractor or somebody who is willing to give you three months of work at no cost. MR. IAlZZO: Okay. Let us just vote. MR. DALLAS: Are we ready to vote? MR IAlZZO: Yes. CHAIRWOMAN WOMBLE: I believe that we have our motion. MR. MOFFATT: Mary Anne, this is Jerry Moffatt. What is that motion that you are going to vote on. CHAIRWOMAN WOMBLE: The motion is to accept option "a." MR. MOFFATT: Okay. CHAIRWOMAN WOMBLE: Am I correct? (Board members acknowledge) Okay. All in favor? MR. DALLAS: Aye. CHAIRWOMAN WOMBLE: Aye. MR. LEVY: Aye. 8066 "'....."..._""""-'.."".__..~.~,._~." ,- '"~'.._-.' ",_..~,.._.,-"",.",- ~.. ~~.f' _.,~"_,,,~.__,,",__~._ .......'""".,.,~.,.~"."'.,..,._-..., '-"-'-'~-- .~ h ~ '- Pelican Bay Services Division Advisory Board Meeting Minutes oc~, 'Y ~ 1" . t.", JUDe 11, 2009 MR. IAIZZO: Aye. MR. CRA YENS: Aye. MR. ORA YENHORST: Aye. CHAIRWOMAN WOMBLE: Okay. the motion carries. MR. MOFFATT: Just for the record, even though it does not count, Mr. Moffatt is voting in favor. MR. OmSON: And also Geoff Gibson. CHAIRWOMAN WOMBLE: Well, I think it is unanimous then. MR. MOFFATT: Madam Chair, may I ask you a question. CHAIRWOMAN WOMBLE: Please do. MR. MOFFATT: Does this contract become official once it is approved by the BCC? CHAIRWOMAN WOMBLE: Yes it does. MR. MOFFATT: That is scheduled for the meeting at the end of the month? CHAIRWOMAN WOMBLE: I believe that it is. MR. CURRAN: June 23. CHAIRWOMAN WOMBLE: June 23. Mr. Curran is telling me. MR. LEVY: Does the contract start on June 23 or July 1. MR. WZZO: The Commissioners have to approve it. MR. LEVY: I understand that. Does it start right away? MR. CURRAN: I talked to Mr. Darrill and we both are in agreement that he would start July 1. The reason being to make sure that the Board. paperwork, and Mr. Dorrill will be ready to go. CHAIRWOMAN WOMBLE: Sounds to me like he is already at it. Thank you Mr. Dorrill. Welcome aboard. If you want to come sit with us, come on. MR. OORRILL: Thank you. Not today. I am comfortable where I am. CHAIRWOMAN WOMBLE: Okay. M,. Cmvens IIWtioned and tile BOfII'd IInanimously approved DonilI Mtmagement GroIIp contl'tJct and C6 adon e " "(I" witII (I slIu1 dIIte 0 JII 1 2009. CHAIRWOMAN'S REPORT STRATEGIC PLANNING COMMITfEE UPDATE CHAIRWOMAN WOMBLE: On to number 8, Chair's report and Strategic Planning Committee Update. 8067 -,".....,.-... --....-...~...._'.,~-;.~"""'._." --'-.."<'~_.,....,..,,~-,'_-.'.__.. Ii,. .. . ,.----- Pelican Bay Services Division Advisory Board Meeting Minutes 16 I ..LA 14 June 11, 2009 MR. GRA VENHORST: Excuse me. I thought we were going back to the original agenda. Item seven was the only agenda item Keith requested. MR. DALLAS: Actually I requested seven, eight, and nine. MR. GRA VENHORST: So we are doing seven, eight and nine? I am sorry. MR. CRAVENS: Can we just approve these minutes? CHAIRWOMAN WOMBLE: No we cannot. It may take a little longer. There is a lot there to approve. The Board has already given its approval for this, so let us go on. On the Strategic Planning Committee, the Landscaping Sub Committee has been meeting for the landscape architect selection process. We had five interviews in the past week and they were extremely able people, all of them, and I think all ofthem would do a fantastic job. We are in the process now of trying to figure out how funding happens and how we can put together monies throughout our community in order to get this landscaping architect group up and running. We had Goetz and Stropes with Ellen Goetz being our main interviewee; we had JRL Design with John Ribes; we had Outside Productions otherwise known as OPl with Patrick Trefz; Wilson Miller with Kevin Mangan; and Shawn Kalbli with Wood+Partners also known as WPI. WPI consultants helped with the strategic plan and survey and we are now trying to come to grips with the task at hand and how to fund it. That is where we are with the Strategic Planning Committee. Does anyone on the Board have a question. Ted? MR. ORA VENHORST: What is the process, once the Planning Committee approves this. Does it then go to the Pelican Bay Foundation Board for their approval? CHAIRWOMAN WOMBLE: Eventually one way or another it will, but we are in the process now of trying to figure out how to keep us all involved in the process. MR. GRA VENHORST: That is why I asked the question. I would assume that there will be contracts with the Foundation and contracts with the Pelican Bay Services Division for our part of the landscaping. CHAIRWOMAN WOMBLE: That is what we are assuming too, but we are trying to wade through all the County and State issues, so that we do not make a misstep. We are trying to do that very carefully and appropriately. MR. GRA VENHORST: So, we really do not know the next steps. CHAIRWOMAN WOMBLE: I do not, but maybe Mr. Hoppensteadt knows. We are going ahead with due diligence to try to work this out for all of our involvement because it is our money, the whole community's money no matter which way you look at it, but we want everyone to be involved, so we are going very slowly with this. MR. LEVY: Question. I know during the past three years, the Foundation has had an annual special assessment of 8068 ..~.- .'",- ~ ~. .." - -,--- , """"'''"''''''''''_'i''llI'"'''' Pelican Bay Services Division Advisory Board Meeting Minutes 16 I If A .' June 11, 2009 I t $500 for each unit, which I assume is generating about $3 million per year and $9 million over three years. Is that coming into the discussion at all, how that is going to fit in to pay for the landscaping and the Strategic Plan? I mean, that is where the deep pockets are. CHAIRWOMAN WOMBLE: Right. We were aware of that when we went into it Mike. I think we are trying to figure out how best to utilize the funds that we have and the funds that the Foundation has without stepping on toes. MR. LEVY: Okay. CHAIRWOMAN WOMBLE: That is where we are right now and I will give you an update or you can call the office. They will know as much as I know as we go along, or talk to the Foundation Board. MR. MOFFATT: Madam Chair may I make a comment on that? CHAIRWOMAN WOMBLE: Absolutely Mr. Moffatt. MR. MOFFATT: Jerry Moffatt again. I keep forgetting that there may be a stenographer there that does not recognize my voice. I think that you asked the question. I know that at the Foundation Budget Committee meetings that are scheduled for the end ofthis month, the end of June there will be a recommendation made that may not get any support at all, but there will be a recommendation made that the third year of that special assessment be suspended. As I said, that may be voted down and go nowhere, but at least there are some members of the Committee who would like to forego that assessment. There is about $2.5 - 3 million of capital funds that the Foundation has already without that. It really depends on what the scope of this project is going forward and whether Services Division money is enough or just a drop in the bucket. Until there is some meat put on the bones, it is very hard to say. [just wanted to update you on that. CHAIRWOMAN WOMBLE: Thank you. That is good to know. Anyone else. MR. DALLAS: I just had a comment. I sat through the interviews and they were very interesting. I do not know where this is all going anymore than anyone else, but it was interesting both as a group and individually. I thought when we started this thing, "is this a project to make us look like Mediterra," or something with a lot of emphasis on landscaping and some ofthose areas. As you listen to the various people proposing and you thought about it, I think that a lot of us came to the conclusion that probably the priorities, assuming this study is done, will come out very different from what we expect. I think that there is going to be emphasis on the County's part as to doing what we do on a coordinated basis, so that we do not waste money and we know that there are some problems with lighting and trees fighting each other, so that is going to be a part of it. We know that a lot ofthe landscaping, although most of it looks pretty well, some of it is a little tired, but a lot of it is not very efficient as far as water, fertilizer, mowing and all that stuff. Probably what will come out of this are suggestions 8069 --"'~"""~"-'~>-^. ~. ". """"'---"-~'"-"'<''''' ...~l _ - .,......... -..-.,- 16 , I l"'~~ Pelican Bay Services Division Advisory Board Meeting Minutes !'A ,I June 11, 2009 to tweaking what we have to make it a little more environmentally friendly and possibly making it a little nicer in some spots. Third, they call it the "pathways," I call it the "sidewalk," they have been fighting with the trees for years. So, again, let us figure out where we are going on this thing before we start tearing things up and putting them back, so that we only have to do things once. Looking at all of those things, I was a little surprised because I saw it more of a coordinated thing and evolutionary type process and maybe I was looking forward to a study being done because I thought that we do not really have a good game plan going on there. We certainly are doing things that we have done in the past, and we are getting to the point where we are going to have to spend money on something but I can see that we only want to spend it once, not twice. CHAIRWOMAN WOMBLE: And that is really what the whole thing is about, thankfully. I agree and thank you for saying that. I have said it in the past and it does need to be reiterated that we are trying to do a logical Master Plan and not cut corners. We want to do it right the first time so that we are in the right spot at the right time. With the electrical grids being correct for what we are going to do, with the landscaping not being ripped up because we thought, "oh yeah, we have to do irrigation now." We want to get it right and we are taking our time carefully and I know that we are going to have professional help, but they need direction, so we have to be on top of the mark, also, so Keith, thank: you. Before I move on from the Chairwoman's report, I would like to advise my Board at this point that I have asked Keith Dallas and he has accepted to be the Vice Chairman ofthe Board and I appreciate that very much Keith and thank you. COMMfITEE REPORTS - BUDGET COMMITTEE - RECOMMEND APPROVAL OF FY 2010 BUDGET CHAIRWOMAN WOMBLE: So, moving forward, we will go on to number nine, Committee Reports, the Budget Committee. MR. LEVY: As Co-Chair of the Budget Committee with Jerry not being here, I just would like to summarize on May 11 the Budget Committee approved a proposed FY 2010 Pelican Bay Services Division Budget and the next step is approval by the Pelican Bay Services Division full Board, which we are asking for today. During the in between period, Kyle was asked to interface with County Budget staff, so that they could meet their schedule that includes a workshop later this month. This proved to be fruitful and uncovered the need for some cleanup and cleared up an area of uncertainty that required further changes and we will go over those changes in a moment. I would like to restate the ground rules that the Budget Committee presented to staff prior to budget preparation. First, realizing that we would be called upon to support the implementation of the community's Strategic Plan, the Budget Committee asked that all carry forward reserves that could be transferred to the capital budget Fund 322. That way the Board would know what was available for capital projects and no project would go forward without the approval of this Board first. 8070 ",..-","-' __......-.__~ f ~~"-"-;'-"'-""""-"""--'--"""""'."""'^""""""" '. Pelican Bay Services Division Advisory Board Meeting Minntes 16 I 1 A 1 ~:t: June 11,2009 Unused funds in capital would carry forward to the next fiscal year. The only carry forward reserves not to be transferred to the capital fund were the two-and-one-half month's cash reserve and the equipment replacement funds. The second directive to staffwas no increase in assessments this year to the Pelican Bay taxpayers. This will be the third year in a row that the Services Division has either reduced or has not had an increase in assessment. Third, staff was asked to hold expenditures to the fiscal year 2009 level. I am happy to report that our staffhas managed to meet all of these objectives. The steps taken by staff included reducing overtime by 10 percent and also in accordance with County policy for fiscal year 2010, no wage or salary increases have been provided. In addition to meeting all of these requirements, staffhas set up a separate contingency account that we will look at in a moment where there is $73,000 of funds. Although they are in the budget, the contingency funds will not be used unless staff first advises this Board. I think everyone received a copy of the budget in their packet. Flip to the first page, which is the summary sheet. Kyle if you would put it up on the screen. First, I just want to cover two items that changed since the Budget Committee approved the draft and they are already incorporated into this docwnent. First is, along the right hand side you have a few items, personal services, indirect cost reimbursement, there were a few changes in there and the net impact was an increase of $10,000. To offset that $10,000 increase, if you go down about one third of the page to the last item under administration, there is an item called ''white goods additional" of$55,000. That has decreased by $10,000 from $65,000. There was $10,000 taken out of one and put into another. The other item is under capital projects. If you look at the top line under revenue, we have $2,170,000 carry forward to capital projects, $111,000 less than it was when it left the Budget Committee. The reason being that when the budget was constructed, $111,000 of expenses which occurred early in the year for some now completed capital projects were not picked up namely the Oakmont irrigation and Bollard lighting on Vanderbilt Beach Road. Picking up the $111,000 of expenses reduced the carry forward to $2,170,000. Again, going to capital projects you see $2,170,000 being moved over. That was all the funds that were available. That was the first criteria given to staff. All funds that could be moved be moved to capital projects, that is that $2,170,000. The only thing that is not in there are the two-and- one-half month's cash flow for operations that is $631,000 and the equipment reserve of$166,000. The assessments are the same. That was the second objective. [fyou look down at the bottom of the sheet they show a projected assessment rate of$370.64 that is all the way on the right. Total of all funds, projected rate of$370.64 and right below it you see $370.42 for fiscal year 2009. The streetlamps that are paid by millage, the projected millage for that is 0.0531 and the actual for fiscal year 2009 is 0.0532, so that objective was met. In terms of the objective of keeping the total expenses at the 2009 level, if you look at water management, community beautification and streetlights, those are really the 8071 ........_" r ..........,.= ~- . ---"--""""---"'~-""""'- -,-"----,---,,._, -- 16 I "I e14 ./ , , PeUcan Bay Services Division Advisory Board Meeting Minutes ': i J June 11, 2009 three operating funds. If you see at the bottom ofthe sheet, total appropriations $756,000 for water management, $941,000 for beautification, $290,000 for streetlights, and they add up to $2,987,000. The same three numbers for 2009 come to $3,039,000, or if you will, $52,000 more than in the 2010 proposed budget. Staff met all of the objectives that the Budget Committee had given. There are additional changes that are not reflected in this package, but are reflected in the sheets that were handed out to you for the meeting. These additional changes only relate to Clam Bay and they were made just this week in accordance with guidance that we received from County budget staff. The County advised us that they would match our Clam Bay assessment only up to $102,400. We had it in as $158,000. The other thing that the County told us was that all carry forward Clam Bay reserves have to remain in Clam Bay and did not permit us to take the funds out of Clam Bay and put them into other areas. MR CRA YENS: Do you know the reasoning behind that? MR LEVY: The reasoning behind that, I can only give you my take on that and the County has been putting in this Fund III money for years. Some $200,000 per year they had been putting in. We have been putting in $100,000 and the County has been putting in $200,000, so they are saying that money should stay in Clam Bay. We really do not have a problem with that. As you can see, the fact that this year we have some programs to rebuild the south berm and that is a project that is going to cost $375,000. To help pay for that, we are scheduled to use $351,000 of Clam Bay reserve funds. That will only leave $112,000 in the Clam Bay reserve fund at the end of fiscal year 2010. I am sure that we will find ways to use that. CHAIRWOMAN WOMBLE: Do we need the County to sign off on those funds being used for the berm? MR LEVY: Again, this is my take, but once this package goes before the County Commissioners, which happens I think in early September, once this is voted on, if that is the way it is, then that is the way it is. Am I correct on that Kyle? MR. LUKASZ: Yes. At the Commissioner's budget workshop later this month. That is when it will be approved. MR. LEVY: Now, if you look at the summary sheet given out today, if you look under Clam Bay systems, you will see on the top line that $351,000 of carry forward is being put in there together with the $102,000 from Fund III and the $102,000 assessment from Pelican Bay. That gives us the $556,000 that we need for Clam Bay. $375,000 is for berm reconstruction and $170,000 is the operating level to maintain Clam Bay for next year. MR. CRA YENS: I would like two clarifications. One on the south berm reconstruction. I am not aware of that and would like to know exactly what that entails. Second, I would like to have a little clarification on what the remaining funds 8072 "~"-.-,,~ "~,,,^,._,,---,,-"'-"--',~,- twIT -',""."",,", llI"'lI!.li'_ ,~,,'",_..,~-... _'''''''''''''~_'''''._M ~ tl i t1 c.... U. Pelican Bay Services Division Advisory Board Meeting Minutes 1 A ,If June 11.2009 t.. will be used for. MR LEVY: Well, Kyle could talk to the south berm. The remaining funds are $111,000. MR. CRAVENS: I understand. Maybe Kyle could first make some comments on this south berm reconstruction. MR LUKASZ: If you go down to the south berm, you will see where we have culvert pipes across the east side over to the west side. It is starting to turn into speed bumps and that is because the berm has begun to settle and we are supposed to go in there and reconstruct the berm and actually excavate it and build it up. The berm interfaces with the Clam Bay system and that is the way it has been submitted in the budget. MR. WZW: Well, you have to be careful how you word it because if they think for one minute it is not going to Clam Bay. If you say south berm, it does not mean anything to them. ClarifY it so that it declares and defines how it applies to Clam Bay. Do not just say south berm. I am okay with that, I understand. MR DALLAS: We will also get to vote on it when the time comes for it, right? MR. LUKASZ: Right. CHAIRWOMAN WOMBLE: Anyone else? MR LEVY: So the changes on this handout from the book you received previously are the things we talked about. The $56,000 reduction of Fund III and the Pelican Bay Clam Bay assessment. The $56,000 in the assessment that we cannot use in Clam Bay, we moved over to capital projects. Previously we were transferring $140,000 of carry forward from Clam Bay to the capital projects. We cannot do that now. The capital projects budget number has gone down by $90,000, which is equal to the removal of the $140,000 Clam Bay carry forward transfers minus the $56,000 increase in assessments. It is about a net of $90,000 reduction to the capital projects. Everything else remains the same. There are no other changes. MR CRA YENS: Mike, would that reduction of $90,000 have a negative impact on whatever the Strategic Planning Committee comes up with. That is where our funding would come from right? MR LEVY: Yes. Right. What we are saying now is that we have $2.1 million available for capital projects. Instead of being $2,190,000 the total is $2.1 million available for capital projects. We do not know what these projects are yet. The Board would have to have discussions on projects. Picked projects would have to be voted on for the funds, otherwise that $2.1 million remains in capital projects. Any other questions or discussion? CHAIRWOMAN WOMBLE: Jerry or Geoff? MR MOFFATI: This is Jerry. I would just like to make a comment. I had gone over this information with Kyle the other day and I think Mike did an outstanding job of simplifYing and communicating it to the Board. Well done, Mike. 8073 ","" - U~ ~ ,.--.,,-- J .. ,.- __""0 ".'.".A..._...... """"""" 16 I 1 A~ 14 "L Pelican Bay Services Division Advisory Board Meeting Minutes June 11,2009 MR LEVY: Thank you Jerry. CHAIRWOMAN WOMBLE: Absolutely. MR CRA YENS: I would like to move that we approve the Pelican Bay Services Division budget for fiscal year 2010. MR LEVY: I second. CHAIRWOMAN WOMBLE: All in favor? MR DALLAS: Aye. CHAIRWOMAN WOMBLE: Aye. MR. WZZO: Aye. MR. CRA YENS: Aye. MR. GRA YENHORST: Aye. CHAIRWOMAN WOMBLE: Opposed? (silence) Jerry and Geoff do you want to weigh in? MR. MOFFATT: For the record, yes. MR GillSON: Yes. GeoffGibson here. MR WZZO: They are not voting on it. CHAIRWOMAN WOMBLE: They are just weighing in. Okay, and I heard yes from both of you. MR. MOFFATT: Yes. MR GillSON: Correct. CHAIRWOMAN WOMBLE: Okay. Thank you. Mr. Cravens motioned, Mr. Levy seconded IIIId the BOtII'd urumimously IIDDroved the Peliam Ball Services Division FbClll Year 2010 buds!et SAFETY COMMITTEE UPDATE CHAIRWOMAN WOMBLE: Okay. The Safety Committee is part of number 9, so Mr. Gravenhorst would you please. MR. GRA YENHORST: Thank you Madam Chair. The Safety Committee met May 15. Mary Anne was present and so was Tom. Jerry Moffatt was in the audience and Kyle. We attempted to identify and I think that we did, the areas within Pelican Bay that are considered to be the most dangerous and the most in need of attention. There was a lot of discussion, although I am not going to get into many details on the discussion. We moved some things up and down a scale and finally 8074 "~"'.''''''' '" .""'_'d'~". ---'---""---"_1 16! A 14 I Pelican Bay Services Division Advisory Board Meeting Minutes June n, 2009 ended up with a list of priorities. Our priority list, of course will be interfaced with what the Strategic Planning Committee recommends and what our Master Planned Community recommended. The Foundation has already voted to go forward with the change in the north lot with ingress and egress, so there are many things that happened prior to the meeting that we discussed at our meeting. We prioritized them this way. Number I is the Pebble Creek crosswalk and is as we all know, a safety hazard in its present condition. The turn in there and the trams coming in, so we put that at the top of our list. Number 2 we identified that there was no crosswalk at Gulf Park Drive where it intersects with Pelican Bay Boulevard at that "T." Subsequent to our identifying this as a hazardous area, we received a letter from Dr. Baker identifying that same intersection as being poorly lit from the Gulf Park Drive approach to Pelican Bay Boulevard, there is no light on the end of the Gulf Park Drive island and very dark. He suggested that we reconsider the lighting, as well as what we had suggested which was adding a crosswalk over Pelican Bay Boulevard. CHAIRWOMAN WOMBLE: Ted, may I stop you for just one second? MR. GRA VENHORST: Yes. CHAIRWOMAN WOMBLE: Kyle and I were speaking about that earlier and he has a suggestion because we will be attending to all of those problem areas with the Strategic Plan and he is trying to figure out a quick solution because that has been a problem with several people we know. Kyle, what was your suggestion. It is a minimal amount of money comparably and something that we can do rather quickly. MR. LUKASZ: I think that more of the concern in his letter was that people coming from the south side of Pelican Bay Boulevard and making left turns onto Gulf Park Drive drive to the wrong or left side of the median. We could go ahead .. and put in a bull nose sign that reflects at night that shows it is a divided median so when they are making a turn, maybe it would bring to their attention that there is a median there. MR. GRA VENHORST: I am sure that Madam Chair will ask for our approval of that. I am just identifying the areas. Weare going to have more than one like that. CHAIRWOMAN WOMBLE: We will need to bring it back, but I wanted Kyle to interface with us because that was something that he came up with that will not be a major outlay comparatively and it would be something that we do need to attend to. MR. GRA VENHORST: Something that we would not have to take to the Strategic Planning Committee. CHAIRWOMAN WOMBLE: Correct. It would be up to us to decide. Thanks, Kyle. 8075 '.1 1l~.11' - 'TT""""""'..""""'......""'....."., r 1 Pelican Bay Services Division Advisory Board Meeting Minutes 16 I A 1. 4 June 11, 2009 , MR. GRA YENHORST: Number 3 is there is no stop sign at Ridgewood and Pelican Bay Boulevard. That is right up there with the first two and we discussed that for quite some time, but a lot of times cars on Pelican Bay Boulevard stop for Ridgewood traffic anyway, so we know there is a stop sign at Ridgewood. What we suggested was we look into the possibility of adding stop signs on Pelican Bay Boulevard. Number 4 there are no stop signs on Pelican Bay Boulevard at the comers of North Pointe Drive at that "T" where North Pointe Drive runs in, plus again, we have people coming from both ways on Pelican Bay Boulevard and the traffic at North Pointe when you get up to it, the cars stop. There is no stop sign so it is very hazardous during bad weather and when they do not stop they go through there fast. Number 5 is Hammock Oak, Oakmont, and North Pointe Drive crosswalks across Pelican Bay Boulevard are not under the lights. Now there are crosswalks there, but the lights are on the opposite side. Therefore, there is a light in an area where there is no crosswalk and where the crosswalk is there is no light. That is kind of an oxymoron. In addition to all these crosswalks that we had and where there are crosswalks in place, we need lighting at the crosswalk level. It was frightening to identify crosswalks even if they are under lights because people see poorly at night and reflective lighting is adequate in some cases. Number 6 is crosswalks that are under lights that need to have stripes and markers as well. Number 7 is the Crayton Road crosswalk is not under the lights at Pelican Bay Boulevard. It is similar to the others, but we did not put that up quite as high. I do not know why. Numbers 5, 6, & 7 had to do with crosswalks and lighting and addition of crosswalks and moving the lights. I think that the Strategic Planning Committee, if they look at this will put this in the part of the plan to deal with the safety issues we have been hearing about and talking about to make Pelican Bay a safer place. That is about all we discussed although we were there about an hour and a half and talked about a lot more than this, but this is the result of the meeting and the way we prepared everything. CHAIRWOMAN WOMBLE: And I want to thank you, too Ted because especially you went out and took a really good look at day light and at evening in the dark and were very careful about your decisions on where we really need to look at things and I really appreciate the time and effort that you put into it. Tom Cravens, you also went out and took a good look around. There are several places that we all identified but I think Mr. Gravenhorst really did his homework and came up with some things that I had not really thought about and I believe Tom Cravens was kind of taken aback too. We did look and you are absolutely correct and I thank you for a very good job, a very well done job. Any other discussion. MR. CRA YENS: I would like to have Kyle come up and discuss one of his success stories with the installation of the crosswalk facility. CHAIRWOMAN WOMBLE: Well, that is next. 8076 -,.",. --... - ,_.......IIOlI_~ .-w """'-"'"-'"""-'."'~-''''-- "-'Iv "'U "___'~'__""_~"W'_ . 1.6 w 1 A 1 lJ. j Pelican Bay Services Division Advisory Board Meeting Minutes ~' June II, 2009 MR. CRAVENS: Well, okay. CHAIRWOMAN WOMBLE: Kyle that was timely. MR. MOFFATT: Madam Chair, this is Jerry Moffatt. May I make a comment on safety? CHAIRWOMAN WOMBLE: Why certainly. MR. MOFFATT: After attending the meeting that Ted just referred to, I decided to go out and take a look around at crosswalks also to see what we have in Pelican Bay and as well as turn lanes and signaling in traffic which lane you had to be in to make each appropriate turn. I concluded that we probably have not painted or repainted crosswalks or turn arrows in 25 or 30 years. They are so worn that whether you are in the daytime or dusk, or night, you can hardly see the lines that are supposed to be there on the road right now. CHAIRWOMAN WOMBLE: That is really just actual normal attrition. I have watched them paint them many, many times since I have lived here, but it does occur, it is Southwest Florida. MR. MOFFATT: I had a suggestion to Kyle after that in doing that we have it painted again. I did not know it had been painted recently before, but maybe it is the material that we use is not reflective enough. I know that you could put some of those lines down that would never fade because they are an actual plastic material, or some kind of composition. CHAIRWOMAN WOMBLE: Well there were also concerns about the bike path and the coating that was going to go on with that too. As I recall, we were being careful about putting anything down that was going to be forever when we did not know what exactly which way our community was going to vote on that. Okay Kyle. MR. MOFFATT: I think that the items that Ted raised are things that need to be addressed. Ifwe are not going to deal with them immediately, then I think that we can at least get what is already there repainted, so it can be seen CHAIRWOMAN WOMBLE: That is a good point. Kyle is ready to talk. Maybe he can give us some updates. MR. LUKASZ: I spoke with Transportation after that meeting and they said they would come in and paint all the crosswalks as well as some of the intersections, or most of the intersections. For instance, the one that is at the end of Hammock Oak where you have the issue with the turn lane arrows. The arrows show straight through traffic. They also looked at the intersection of Gulf Park Drive and Pelican Bay Boulevard and that would not just be a matter of putting in striping for the crosswalk. It would take some major renovations to meet the ADA standards. It would take some median modifications because they protrude too far out into the intersection. It would take some tie-ins from the curbing back to the sidewalks, so it is not just a matter of being able to go out there. They cannot put those crosswalk stripes in and not meet those ADA standards. 8077 ... ~"'~'."-'''''" '"".-.~~--=... r 11 1 ~-,.,~ . ".__'M_",,' 1 .".'. ~1 ,. ~ A Pelican Bay Services Division Advisory Board Meeting Minutes 14 f June 11,2009 CHAIRWOMAN WOMBLE: But in other areas they plan on going ahead and doing the painting. MR. LUKASZ: At least striping the existing ones, yes. CHAIRWOMAN WOMBLE: Did you get an estimate on when that might start? MR. LUKASZ: I talked with them this morning again actually and it should be within the next 30 days. I also did take a look at the lights. Of all those lights, the lights are approximately 200 feet apart and the lights that we are talking about moving would move about 100 feet which would make one direction, the spacing would be 100 feet apart and going the other way where we moved it from would make the spacing about 300 feet MR. GRA YENHORST: That 300 feet would not be at a turn or an intersection. It would just over the median, on the island, so when it turns dark it would be better to be dark on the middle of the island someplace, other than a turn or at a crosswalk at an intersection. Is that correct. Therefore, you would have darkness between the lights, but there is no crosswalk or intersection in that area, is that correct? MR. LUKASZ: Right. The one up at the north tram station that if you move the southerly light up to the bull nose, that right now is presently right across the street from 1 believe is Pebble Creek, so when they would come out oftheir driveway, they would not see the median in front of them. In most cases you are right CHAIRWOMAN WOMBLE: Actually this becomes a mute point at this point because that is all part ofthe streetscape and landscape master plan. We may not even have the same kind oflights that we have now if a couple of our Committee members have their way, but we definitely are going to be looking at the grids and the actuality of the lights that we have in place and what would be more safe and secure. The safety and security are really coming to the top of a lot of the things that are going to be accomplished, as well as going green. MR. LUKASZ: The crosswalk on Myra Janco Daniels has been completed. The stoplights are operational and they are tripped by people walking. MR. DALLAS: Could you send some people out there to test it for us? Of course when I drive through there is nobody in sight, so I have never seen it operate. MR. CRA YENS: I tested it yesterday and it did work. MR. DALLAS: Oh you did, alright. MR. LUKASZ: Yes, they do work.. I have seen it stop traffic, but nobody wants to walk across the street, but they are operational. Heading north on Myra Janco Daniels I want to see if we can improve the line of sight a little bit because all of those oak trees installed by Waterside Shops inhibit the visibility of the stoplight that is about 200 feet away, so we may 8078 ",-"",'-'.";".---~ "l'~ .' ... "'-""',,-- ...._~"'"_...~..~~_1. ,... -",""'"',,,._-',, -"'"".;'-~~ 16 J /, , Pelican Bay Services Division Advisory Board Meeting Minutes . J. I"l 14 June 11,2009 . - try to see if we can get that improved just a little bit. MR. GRA VENHORST: Madam Chair, question. CHAIRWOMAN WOMBLE: Yes, Ted. MR. GRA VENHORST: For you and maybe Kyle. If the Strategic Planning Committee is considering new lighting or changing the lighting of the streetlights, if we have recommended these safety issues are now a part of the public record. CHAIRWOMAN WOMBLE: Right. MR. GRA VENHORST: And we have identified these areas that are dangerous. We are on record as saying they are dangerous. What we do not want to be on record is delaying a project because the Strategic Planning Committee comes up with a group ofitems that they throw at the Foundation Board of Directors and at us, but we cannot afford to do them all and there is a delay. Once we have identified an area that is hazardous, we need to in ensuing meetings and ensuing months, show progress for rectifYing that, so as to be a responsible Board. CHAIRWOMAN WOMBLE: Absolutely. MR. GRA VENHORST: My only fear is that because we may buy $150,000 worth of new streetlights down the way, and that might get delayed, that we do not move the necessary lighting to light up these areas because we are going to buy new lights. CHAIRWOMAN WOMBLE: We are hoping to have some professionals on board who are engineers in that particular area who can advise us on what we can do immediately or as soon as possible. I think that is something that we may want to wait for. Mr. Dorrill, I think that you have someone on board too that can help us with that. A civil engineer, am I correct? MR. DORRILL: Not registered, but yes. In fact we just completed a streetlight renovation project. CHAIRWOMAN WOMBLE: That is what I understood. MR. GRA VENHORST: All I was saying is this is not something that we want to wait very long for this. This is something and Kyle correct me if I am wrong, that is not a complicated process to move a light extension from the middle of island down to the end of an island. MR. LUKASZ: It costs approximately $2,000. MR. GRA VENHORST: And with that you would not need an architect or engineer's input to do that would you? MR. LUKASZ: No, we can determine the location based on where the crosswalk is. CHAIRWOMAN WOMBLE: Anything else Kyle? 8079 ,._.C'''....,..'" ~, ..~- ,"-" n T'T _n n~r fr. ....1llOil p;f n . ...._"-~" ~._" ".,... -._------ 16 11 A'14 Pelican Bay Services Division Advisory Board Meeting Minutes June 11, 2009 MR. LUKASZ: No. CHAIRWOMAN WOMBLE: Thank you. MR. MOFFATT: Madam Chair, I would just like to make an observation that I think Ted's report on safety has significantly increased our liability as a Board. That if anything were to happen at any of those intersections, then we knew about it but failed to act. Therefore, I think that haste is going to be of the essence in dealing with those issues. Just a non- lawyer observation. CHAIRWOMAN WOMBLE: That is a good point. MR. CRA YENS: I concur with what Jerry said based on the minimal cost that Kyle projects moving that light. That should be something that we should pursue immediately then wait for who knows how long for whatever board. I do not know if that requires a motion from the Board or not. but I absolutely agree with what Jerry said and that we should proceed with what I think is an important cause. CHAIRWOMAN WOMBLE: Kyle I am going to need your input here. Do you think that is something that we can go forward with or is this not quite a good thing at this point or? MR. LUKASZ: We have shifted poles before when we did the irrigation. We had to shift some of the lights away from some ofthe large canopy trees. We have also done it, shifting around the bull noses for instance on Gulf Park Drive we moved it out closer to get more lighting where you turn in on 41, so we can do it for an approximate price of $2,000 depending on the location. MR. DALLAS: Maybe I did not take as good notes as other people, but do we have a specific list in my head that says what we want to do where, so I do not want to vote on something that I do not know what I am voting on. MR. CRAVENS: I think right now we are just referring to moving one streetlight 100 feet on one median. CHAIRWOMAN WOMBLE: I think he wants specifics though. Ted where exactly is it. MR. GRA VENHORST: We identified four lights. MR. DALLAS: I thought there was more than one. MR. GRA VENHORST: Hammock Oak intersection with Pelican Bay Boulevard. Oakmont intersection, North Pointe Drive intersection and Crayton Road. There are four. MR. LEVY: Did you not talk about moving the one on Gulf Park Drive? MR. GRA VENHORST: That one was a little more involved. We were going to strike that. MR. LUKASZ: That was the one that needed major renovations 8080 ~ .- "" "lI1"_.__ - .... Pelican Bay Services Division Advisory Board Meeting Minutes 16 IJ lirA .f A June 11,2009 t ,,/'-1 MR. GRA VENHORST: So there are four light extensions. There may be more, but there are four that I identified where the crosswalks are there, people see the crosswalks, but they are in the dark. So four light extensions for a total cost of $8,000 based on Kyle's projections based on $2,000 apiece. CHAIRWOMAN WOMBLE: Kyle I am being advised that we can probably do this on the fiscal year 2009 budget. Is that possible? MR. LUKASZ: Yes. There are sufficient funds in the actual for this. CHAIRWOMAN WOMBLE: Can I just direct you to go ahead and do that for our Board? I believe that I can. I do not believe that we have to vote. I can direct staff, so I am directing staff. Thank you. Any other discussion? Alright. At this point, we can go back to the minutes or we can do Committee requests, but at this point I think that we should go back to the minutes and take care of that. Is that all right with this Board? Okay. MR. MOFFAIT: This is Jerry Moffatt again. May I drop off the call at this point, or do you see any need for me to stay on. CHAIRWOMAN WOMBLE: Unless you found something in the minutes that you find a blazing need to change or readdress, please feel free to say goodbye, but we are going to miss you. MR. MOFFATT: Well, since my daughter in law gave birth to a new grandson a couple of days ago, I have not really had a chance to go through the minutes, so there is nothing that I can add to that. CHAIRWOMAN WOMBLE: Jerry, with the amount of expertise that you use generally with the minutes and your helpfulness at every meeting with the minutes. I would think that you are more than given a bye on this one and especially for this particular reason and congratulations. MR. MOFFA IT: Thank you. CHAIR WOMAN WOMBLE: Please give Molly my best too. It must be wonderful to be a grandmother and grandfather. MR. MOFF AIT: It sure is. Okay, I am going to drop off now. CHAIR WOMAN WOMBLE: Congratulations from the Board. Geoff are you still with us? MR. GIBSON: Yes. APPROVAL OF THE APRIL 21. 2009 PELICAN BAY SERVICES DIVISION SPECIAL SESSION MINUTES CHAIRWOMAN WOMBLE: Okay, let us go to the April 21, 2009 minutes. Does anyone have any comments? MR. CRAVENS: I make a motion to approve the minutes of the April 21, 2009 Pelican Bay Services Division 8081 '-'-- -,_.. . -",- "'''.'- ..."""'_.~,~...~ - - 16 , 1 A ,,: ~t F Pelican Bay Services Division Advisory Board Meeting Minutes 11"; ~ , I ,. June 11, 2009 .I.... ~.. , Advisory Board Special Session. CHAIRWOMAN WOMBLE: Do 1 have a second? MR. GRA YENHORST: I second. CHAIRWOMAN WOMBLE: Do we have a discussion? 1 have a little bit of a change on page 7994 at the top. In the first real paragraph, the fourth sentence, "If you look back over the record, you wiIl find that for over a year that maybe two months would go before the members of our Board would change." That is not what I said, or at least that is not what I wanted to communicate. I believe that what I meant to say or thought that I had said, "If you look back over the record you wiIl find that for over a year we did not have the same Board members present any two months in a row." That is totally different and indicates why it has been a difficult year for us. Okay. Any other changes or additions? Okay. Those in favor of accepting these minutes, aye? MR. DALLAS: Aye. CHAIRWOMAN WOMBLE: Aye. MR. LEVY: Aye. MR. CRA YENS: Aye. MR. GRA YENHORST: Aye. MR. IAIZZO: Aye. CHAIRWOMAN WOMBLE: Opposed? (silence) Motion carries. Mr. Cravens motioned. Mr. Gravenhorst seconded and tile Board unanimously approved the Pelican Bay Services Division Advisory Board Special Session minutes of April 21, 2009 with revisions. APPROVAL OF THE MAY 6.2009 PELICAN BAY SERVICES DIVISION MEETING MINUTES CHAIRWOMAN WOMBLE: On to the approval of the May 6, 2009 meeting minutes. MR. CRA YENS: 1 make a motion to approve the minutes of the May 6, 2009 Pelican Bay Services Division Advisory Board Meeting. MR. GRA YENHORST: Second. CHAIRWOMAN WOMBLE: Okay. 1 have on page 8029 just a change there. I was kidding because I knew that Mr. Feldhaus was in the air during that particular meeting and I said halfway down, "I think this is a very fair question. If Mr. Hoppensteadt, President of the Foundation, feels comfortable or if Mr. Naegele would care to inform us, or both, 1 would really appreciate it. Mr. Feldhaus is working his way somewhere as we speak." I said he is "winging" his way somewhere. 8082 _'..--->.,-,~._.'-- "'".- v '_1_ A'_ -''l .-."'<--""'"- ._""._-,~_...., ~---- ,J ".., ~. . Pelican Bay Services Division Advisory Board Meeting Minutes 16 I J A ~.:".: r June 11,2009 ,. ~J ", On page 8031, middle of the page it reads Mr. Hoppensteadt says, "Well, you know, is it a problem for us, no. Again, we operate as a private entity, so we sit in a different position than this Board does," rather than "we are" in a different position. I think that is pretty much all I have. Does anyone have anything else? MR. LEVY: Page 8045 in "Approach to Capital Expenditures" in the second paragraph at the end of the third line, it says, "Last year the Committee felt they could move to three and still have enough to get by the last three months of the year." That should be the "fusf' three months ofthe year. On page 8039 on the bottom of the page, Mr. Cravens, "I would like to echo what he is saying, because Jerry, Ted and I are on the Resident's Council." I believe that you meant "President's Council. " MR. CRAVENS: Yes, I made that change also. MR. LEVY: Also on page 8040 also the same thing about five lines up from the bottom it should say "President's Council" not "Resident's Council." By the way, I am on that one, too. MR. CRA YENS: That is right, you are. CHAIR WOMAN WOMBLE: Anything else? MR. CRA YENS: Yes, on page 8053 at the bottom, Mr. Cravens should read Ms. Cravens. CHAIRWOMAN WOMBLE: Okay. Good catch. I think that made points for you. Okay. Since we have reviewed this, let us go ahead and vote. All in favor of approving these minutes, aye. MR. DALLAS: Aye. CHAIRWOMAN WOMBLE: Aye. MR. LEVY: Aye. MR. CRA YENS: Aye. MR. GRA VENHORST: Aye. MR. IAIZZO: Aye. CHAIRWOMAN WOMBLE: Opposed? (silence) Motion carries. M,. Cl'tlVens motioned. M,. Gl'tIVeIIhont seconded and the Board unanimously appl'Ol'ed the PeUcan Bay Services Division Advisory Board Special Session mimltes ~f MI{J1 6, 2009 with revisions. APPROVAL OF THE APRIL 1.2009 MANAGEMENT REVIEW COMMITTEE MEETING MINUTES CHAIRWOMAN WOMBLE: On to the April 1, 2009 Management Review Committee meeting minutes. Geoff, did you have a chance to look that over, since it is just you, Jerry and me? BOB3 -~,- ._~_., , "- 16/ '1 I Pelican Bay Services Division Advisory Board Meeting Minutes June 11. 2009 MR. GffiSON: It looked fine. CHAIRWOMAN WOMBLE: I thought so too. I did not see anything that was important enough to do anything about, so I am going to say it is fine as stands. Can I have a motion? MR. DALLAS: I move that we approve these minutes. CHAIR WOMAN WOMBLE: Second? MR. GRA YENHORST: Second. CHAIRWOMAN WOMBLE: Thank you Ted. AII in favor, aye. MR. DALLAS: Aye. CHAIRWOMAN WOMBLE: Aye. MR. LEVY: Aye. MR. CRA YENS: Aye. MR. GRA YENHORST: Aye. MR. IAIZZO: Aye. CHAIRWOMAN WOMBLE: Opposed? (silence) Motion carries. Mr. Dallas motioned, Mr. Gt'tJVt!nhorst seconded and the Board untlllilllOIIsly approved the Pelican B Services Division M, ement Review Committee milUlteJ 0 rill, 2009. APPROVAL OF THE APRIL 21. 2009 MANAGEMENT REVIEW COMMITIEE MEETING MINUTES CHAIRWOMAN WOMBLE: I have the April 21 Management Review Committee meeting minutes MR. CRA YENS: Motion to approve. CHAIRWOMAN WOMBLE: Thank you. Second? MR. IAIZZO: Second. CHAIRWOMAN WOMBLE: Thank you John. CHAIR WOMAN WOMBLE: I wiIl just tell you again that I went through them and nothing. Geoff, were you able to get through those? MR. GffiSON: Lisa did a good job of getting me all the paperwork. CHAIRWOMAN WOMBLE: Thanks for doing your homework. MR. GffiSON: Josie has a bad back now. CHAIRWOMAN WOMBLE: Okay. All in favor ofapproving the minutes as they stand aye. 8084 .,. "'.N,"-=_""_""'~.'" ..---.... "'--~'''-'~~-~'-~- 16 I lA Pelican Bay Services Division Advisory Board Meeting Minutes I 14 June 11,2009 MR. DALLAS: Aye. CHAIRWOMAN WOMBLE: Aye. MR. LEVY: Aye. MR. CRAVENS: Aye. MR. ORA YENHORST: Aye. MR.IAIZW: Aye. CHAIRWOMAN WOMBLE: Aye. Opposed? (silence) Motion carries. Mr. Cravens motioned, Mr. ItIiuo seconded ad tile BotU'd lllUU1imously approved tile Pelican Bay Services Division MtuUlxemenl Review Committee milUltes of ADril 21, 2009. APPROVAL OF MAY 13.2009 JOINT PUSD AND FOUNDA nON LANDSCAPING SUBCOMMITI'EE MINUTES CHAIRWOMAN WOMBLE: I have May 13 now for the Joint Pelican Bay Services Division Advisory Board and Pelican Bay Foundation Strategic Planning Committee Landscaping Subcommittee meeting minutes. MR. CRAVENS: Madam Chair, I am a little bit confused as to the nature of that subcommittee. I do not really understand what it is. Is it a body of the Foundation? Is it a body of the Pelican Bay Services Division? I sort of think it is a body of neither. CHAIRWOMAN WOMBLE: Actually, it is a subcommittee of the Strategic Planning Committee charged with finding the best firm to go forward with the Strategic Master Plan for landscaping, streetscaping, security, safety, and all the issues that came out. MR. CRAVENS: But is it a subcommittee of Pelican Bay Services? CHAIRWOMAN WOMBLE: It is a subcommittee of the Foundation's Strategic Planning Committee. MR. CRA YENS: Well it says Joint Pelican Bay Services Division and Foundation Landscape Subcommittee. CHAIRWOMAN WOMBLE: Joint meeting of the Pelican Bay Services Division Advisory Board and the Pelican Bay Foundation's Strategic Planning Committee's Landscaping Subcommittee. There are two different entities there. MR. CRA YENS: I know. I am reading this and it says Joint Pelican Bay Services Division and Foundation Landscape Committee Subcommittee. That is what I am reading. It could be a misprint or something but if that is what it is then what you are saying is it is a subcommittee of Pelican Bay Services Division. CHAIRWOMAN WOMBLE: No. It is a subcommittee as stated at the top in the title of the Pelican Bay Foundation Strategic Planning Committee's Landscaping Subcommittee. 00 to the title Tom. You were there. 8085 ,- "'~'-" . ~ . ...""..."."~".,.,",._,.;_.,,,",,,,,--,",,,-,- n fl """",_.,,,.,..n__ .,,",,"-,~ .".....-.. '--- 16 ! ~A I J 14 Pelican Bay Services Division Advisory Board Meeting Minutes June 11, 2009 MR. CRAVENS: I know. CHAIRWOMAN WOMBLE: Did you have a question at that time? MR. CRAVENS: Well, yes. I guess I did. I really felt as though it was a meeting of the Foundation's subcommittee and I thought that there were members of Pelican Bay Services Division including yourself and you are a member of both bodies. I am a member only of Pelican Bay Services Division. I did not understand my role or function there. I felt that I was sort of there as an observer and that is about it. CHAIRWOMAN WOMBLE: It was more than that because we are the folks that have historically taken care of the various issues that the Subcommittee is looking at and trying to come up with a master plan for our community. We were there as a joint entity as an entity unto itself, but with reason to provide input and discuss and comment,. In order for us to do that we had to advertise this particular meeting in such a fashion. MR. CRAVENS: Our advertisement was from my understanding was simply to comply with potential sunshine violations. I still am not clear on what this was or what my role is or was, if any. I understand what your role is because you are a member of both Pelican Bay Services and the Foundation's Strategic Planning Committee and therefore you were a voting member, but I did not feel that I had any more importance at that meeting than a person sitting in the audience. CHAIRWOMAN WOMBLE: No no no, you had a lot of importance because I go to the Strategic Planning Committee with our knowledge. That is why I come back and tell you what is going on and that is why I wanted you there. I specifically wanted you there so that you couId comment freely without any concern about Sunshine laws. I know that we in the past at other meetings discussed how we could make sure the Foundation couId make it possible for us to be part of the discussion and this was a way for us to do that. I believe that we talked to Heidi [Ashton-Cicko, County Attorney's office] and checked it out and this was the easiest and most appropriate way for us to do it. I really wanted you there because I wanted you to be up to speed and aware of the process that we are going through. Once we come up with the next step, I want you to be there also. MR. CRAVENS: Okay, I feel wanted and I guess that is how I responded. I am just bringing this up because I did feel as though this was a meeting of the FOlmdation subcommittee and that Pelican Bay Services Division really had no function there. That is regardless of your capacity being there as a member of the Strategic Planning Committee, but I do not want to belabor this anymore. Let us go ahead and vote on this. CHAIRWOMAN WOMBLE: Well, Tom I want you to know that I do pay attention to what you say and I do go back to that [Strategic Planning] Committee with information from this Board and I want to be very clear that I want you to 8086 ~"^~""~- '_"'~~"">~_o"_'~"_"'_ .N'... .. ""_,.",_,,,,~,"'___""'''_'.' __I --... ~ .,,-., Pelican Bay Services Division Advisory Board Meeting Minutes 16 I 1 A 14 June 11, 2009 be a part of this process. Jim [Hoppensteadt] and I are trying very hard how to make that happen. MR. DALLAS: Madam Chair, may I make a comment? CHAIRWOMAN WOMBLE: Sure. MR. DALLAS: I have the same wonderment that you do because when you are in these meetings you are not sure what you are, a fish fowl or whatever. I have sat through like I say when they were interviewing the landscaping architects, just for my information as an observer. I could not speak to them but I could observe. I think that is one of the issues that is going on right now is trying to figure out what is the path. We know that we have a very common interest with the Foundation and you would hope that we would come to the same conclusions that the Foundation does in a cooperative manner and yet because of the legal structures that are involved, I think what they are trying to figure out now is what is the next step. I think someone smarter than I will tell you when they get to that point. It is an issue, but I think that we have common interests, so we have to find a way to meet them. MR. CRA YENS: I concur with exactly what you are saying. I see this as being a potential big, big problem in the future if we do not fairly quickly arrive at some means that both ofthese groups get exactly what they want. CHAIRWOMAN WOMBLE: That is what I have been alluding to earlier. MR. IAlZZO: I think that what we need is direction in this group meeting. I see this effort of maintaining the community as adequate. I see the groups meeting together because they live here and know other communities and they can see likely improvements that are possible. It is just exploring and nothing more than that. If there are better ideas that we can put on the table and accepted then maybe that is best. MR. DALLAS: I hear what you are saying and that was my initial reaction to improvements, but having sat through the meetings I am not sure that I would use that terminology because I think it is more of an issue that we have a mature facility and mature landscaping and so on. Weare going to have to make some decisions along the way and it would be better to like I say, take care of simple things such as the lighting and the trees are fighting each other, well something has got to give somewhere. I see this thing as more of a game plan to logically get to the next step that is probably going to be evolutionary and to people that are not on these Boards, some of the things that we are talking about may not be even that obvious. They are subtle things, such as changing the lighting a little bit, doing the landscaping a little differently so that it is more eco friendly. That type of thing. They are things we are going to get into whether we want to or not and I would like us to do it in an efficient manner. MR. GRA YENHORST: Madam Chair? 8087 ~"- ......... '","'-"',~,,~.~ .,,- -_.""",-,- """"'H__' ........."'"..__x_""'" -- Pelican Bay Services Division Advisory Board Meeting Minutes 16 I 1 A 1 It June 11,2009 "- CHAIRWOMAN WOMBLE: Yes. MR. GRA VENHORST: I was not at that meeting and quite honestly I can say that I was confused as well. Now that I see the transcription of the minutes, I thought the meeting was a subcommittee that was appointed by this Board on Landscaping, along with the Landscaping Subcommittee ofthe Strategic Planning Committee. Now that I see the minutes and I see the way the minutes are titled, not in the agenda itself, but in the minutes themselves, it appears that the meeting was a full meeting of the Pelican Bay Services Division Advisory Board and then invited the Strategic Planning Committee to make a presentation to us. But I never understood it that way. CHAIRWOMAN WOMBLE: It was not exactly like that. It was really more joint. It was a joint meeting where we all were involved and could make comments. MR. GRA VENHORST: I understand, but when I see the record it appears that we called a special meeting and said, "Okay, come make a presentation to us." That is the way it appears. CHAIRWOMAN WOMBLE: It does appear that way and it pretty much came out that way because we did not receive the materials before the meeting. However, the end result was the same. We all got to hear the same thing and you had a chance to discuss it had you been available for the meeting. Any other questions? Comments? Okay, those in favor of approving these minutes, aye. . MR. DALLAS: Aye. CHAIRWOMAN WOMBLE: Aye. MR. LEVY: Aye. MR. CRAVENS: Aye. MR. GRA VENHORST: Aye. MR. IAIZZO: Aye. CHAIRWOMAN WOMBLE: Aye. Opposed? (silence) Motion carries. TIre Board ulUlnimously approved the MfIJ113, 2009 Joint Meeting Minutes of the PelictuJ Bay Services Division Advisory Board and the Pelictm BtIJ' FOIIlUllltiDn 'c Pltumin/l Committee's LtmdscllDinll Subcommittee. COMMITfEE REOUESTS CHAIRWOMAN WOMBLE: Okay, on to Committee Requests. Do we have any committee requests? MR. CRAVENS: No, but I have a couple of informational requests. First of all, the Clam Bay Subcommittee. Does that exist? Is it a standing committee? I believe that it is a standing committee. 8088 --- -~~---. ---- ,..--....- -- II- ,..~.. J7 iV' lA 14 Pelican Bay Services Division Advisory Board Meeting Minutes ..~'\ June 11, 2009 __J '.:--' CHAIRWOMAN WOMBLE: It is a committee that is not formed at the moment. MR. CRAVENS: What does that mean, "it is not formed at the moment?" CHAIRWOMAN WOMBLE: We can form it at anytime. We never did sunset it. We left it at the elbow, but there are no actual members on it right now. It is to be put back in motion. MR. CRAVENS: Madam Chair, I would like to request that we appoint a chair to the subcommittee and members to the subcommittee. I think it is extremely important that this committee exist considering what is currently going on with this issue, particularly the various issues with the Foundation and the BCe. CHAIRWOMAN WOMBLE: Okay, Tom. I appreciate that, but I am going to ask that we hold that. As Chair, I am going to wait until we have Mr. Dorrill on board to discuss this type of information together first. I do appreciate that and that will be something that we discuss once he is in the office on July 1. We need to get him up to speed so that he is comfortable with what is going on. No, I am not going to start a committee right at this point in time. , MR. CRAVENS: Madam Chair, I fail to see how Mr. Dorrill's coming on board has anything whatsoever to do with the Clam Bay Subcommittee. I mean this is a subcommittee that has existed for years. CHAIRWOMAN WOMBLE: It was disbanded because we were asked to stand down by the County Manager. MR. CRAVENS: You disbanded the Clam Bay Subcommittee, is that correct? Is that what you are saying? CHAIRWOMAN WOMBLE: I believe that our Board actually voted on that. MR. CRAVENS: Our Board voted on this? CHAIRWOMAN WOMBLE: I believe so, but I would have to look at the record. MR. CRAVENS: I have absolutely no recollection whatsoever and 1 believe that I have attending all of the Board meetings. Are there other Board members present here who recall this Board voted to disband the Clam Bay Subcommittee? CHAIRWOMAN WOMBLE: Excuse me, Mary. MS. MCCAUGHTRY: When Mr. Petty was still here, it did come under discussion. At the time it was determined that the Clam Bay Committee would stay the Clam Bay Committee. There are still probably a few members on it and I do not know if there is anyone here is. CHAIRWOMAN WOMBLE: I was on it. MR LEVY: Ted Raia was. MS. MCCAUGHfRY: And Dr. Raia, but there are members that are no longer on the Committee. Actually nothing was done with the Clam Bay Committee, but it was sort of put off to the side knowing that we always have it there if we want 8089 - "-~--'''''''''''~'"~'~'''' ~.,,_c I ,~ l"_ -- Pelican Bay Services Division Advisory Board Meeting Minutes 16 I I ,4 ~ June 11, 2009 to meet. CHAIRWOMAN WOMBLE: We voted to not meet. That is what we did. The Clam Bay Subcommittee is still a standing committee but we voted not to meet. MS. MCCAUGHTRY: That is correct. MR. CRA YENS: Since it is applicable to Committee Requests at this time I do not really think that I was on that Committee, John. MR. IAIZZO: I thought that you were. CHAIRWOMAN WOMBLE: No, he was not a member. MR. LEVY: No he was not a member. MR. DALLAS: No he was not. MR. CRA YENS: At one point in time, there was an attempt made by John Domenie to get myself and David Roehlig of reasons that it would not be appropriate. CHAIRWOMAN WOMBLE: ~ording to our "bylaws" that was the issue. The way it was set up. We can have people come and consult with us, but our Board remains "Board Members Only" on our committees. We can have people come and discuss things or be involved, but they cannot actually be sitting members of a committee. MR. IAIZZO: Our record was you were on the Board for the Services Division, not the committee. CHAIR WOMAN WOMBLE: I do not think so. No. MR. LEVY: He was not a member of the Board at the time. CHAIRWOMAN WOMBLE: No he was not. MR. CRA YENS: Madam Chair, I would like to respectfully request that I be appointed to that committee. CHAIRWOMAN WOMBLE: I see no reason not to do that but let me sit and talk to Mr. Dorrill because this is a rather political situation and I need his advice on where we should head with this and he needs a little bit of time, a couple of weeks to come up with it. I can see where that would be very educational for our Board. We would like to stay up to speed on things, so Tom thank you. Ifthere is any particular reason to bring that Committee forward, I would definitely want you on it. MR. CRA YENS: I think there are plenty of reasons to bring it forward, particularly considering the correspondence. CHAIRWOMAN WOMBLE: Thank you Tom. We are going to move on. 8090 ^'"~..~ __ -4 "_'"-"',<-"","_>rn_,~~~~"""""",,,,_:. III , ,-'""""'.-.-."",,"--" ,',-_.-.", Pelican Bay Services Division Advisory Board Meeting Minutes 16;'1 'A 1 Ii June 11, 2009 MR. eRA YENS: Okay. AUDIENCE COMMENTS CHAIRWOMAN WOMBLE: We are up to audience comments. Noreen Murray, you indicated to me that you . wanted to talk and then we will go on to Marcia Cravens. MS. MURRAY: Noreen Murray. Pelican Bay resident and I am on the Strategic Planning Committee. I have one question and I am not sure whether it is County staff or Administration and then I have a comment. My question is are there any circumstances under which the County could use the $2.1 million that is referred to as the "Capital Project Fund" for any purpose other than here in Pelican Bay for things that are approved by your Board? MR. LEVY: As far as [know, that is our money. MS. MURRAY: So the answer is no they cannot. CHAIRWOMAN WOMBLE: As far as we know, but [ would like to have Mr. Dorrill talk to us about that. MS. MURRAY: My other comment has to do with the Strategic Planning process as a result of regarding additional services. [agree with Tom's comments. The meeting that was called was rather bizarre and it was an attempt to get all of the Pelican Bay Services Division involved and you could not all come to a meeting unless it was called as your meeting, but Tom is absolutely right. It was the Subcommittee of the Strategic Planning Committee who had the vote on who should come in to further present to be hired to do a further study. I would just simply like to let you know that these are my comments alone and they do not represent that of the Committee. [have not discussed them with Mary Anne. Listening to all of the things you have discussed today, Ted Gravenhorst's comments on safety, the comments on lighting, the comments on fertilizer and planting, all of these are the things that are rising to the surface and that the Strategic Planning Committee wants to look at first. It is going to be the Pelican Bay Services Division capital fund that we will look to for implementing most of the ideas. For that to happen on an expeditious basis your Board is instrumental in either after the fact approval of the plan that we or whatever firm that we hire decides. [fyou do not think that is the right order of the process and feel compelled to be more involved in the selection process, my personal feeling is that you speak. up now. We do not want to duplicate the expenditure of funds. Also, we do not want you to look at the design in approximately four months when it gets here and say, "yuck," after the Foundation spent a goodly sum of money, so [ am just raising this to get you thinking about how you would like to be involved in the process. MR. GRA VENHORST: Noreen, [ have a comment on that. That is why [ voiced my opinion on doing the crosswalks that is supported by Jerry Moffatt and the rest of the Board. Do the crosswalks now and change the lighting 8091 "'.'""" ~ --- ,. _. c ",,~.~.,-~,-,,----,....._-,...,- . ~."......". ..- 16 I ,~ Pelican Bay Services Division Advisory Board Meeting Minutes ~ 14 June 11, 2009 1-, because safety issues that can be resolved with simple action that Mary Anne took. We did not have to vote on it. By moving the lights it eliminates this process from the Strategic Planning Committee from even having to consider. It has nothing to do with the design. Ifthe Strategic Planning Committee want to change the design or the type of light or reflective power, they can do that but the safety issue has been resolved and they do not have to deal with it, so that is why we did what we did. MS. MURRAY: I totally agree that painting those crosswalks as Kyle indicated can be done quickly and moving those lights is absolutely critical and that is your responsibility and you have stepped up to it and I am not at all opposing that. It is just that there are additional safety and lighting issues that undoubtedly would come out of different stuff. MR. GRA VENHORST: It would help if the Strategic Planning Committee, and I was not at the meeting and I am sorry that I was not, but it would really help ifthere are some mundane type issues that are resolvable by executive action by this Board as Mary Anne j ust did with the lights and painting crosswalks that would take stuff off of the plate of the Strategic Planning Committee so that they can deal with the big issues; you ought to tell us and we will be happy to do it. Mary Anne can tell us as well because she is on the Strategic Planning Committee. CHAIRWOMAN WOMBLE: That is why I talked to Kyle before the meeting. MS. MURRAY: Thank you. MR. GRA VENHORST: Thank you. CHAIRWOMAN WOMBLE: Thanks, Noreen. MS. POTIER: My name is Alice Kay Potter. I live in the Grovesnor Condominium and I want to tell you that I am seeing a great many more dead mangrove trees from my balcony and from the roof of my building. These are not seen because they are individual of one two three four, a sprinkling of dead trees. They do not yet show up on the aerial views, but when they start to coalesce they will show and then we will be much further along, just as we were five years ago in north Pelican Bay. Mrs. Womble and Mr. Lukasz very kindly came up to look at this tragedy I am sorry to say. Mr. Hall is coming tomorrow to take a look. I think most of you know of this, but I thought that it would be useful for this to be on our public record and of course my heartfelt thanks to all of you. I think even though we are being hampered in our efforts, we have to find a way to take care of this and the sooner the better. Thank you. CHAIRWOMAN WOMBLE: Mrs. Potter when I saw you in the audience I was thrilled because I wanted to thank you for that wonderful view of the Clam Bay Estuary and actually it seemed like hundreds of miles, I am sure that it was not, but it was a beautiful day and we had a really clear view of a lot of areas and we did see trees, mangroves that looked like they were having problems. They are stressed definitely in some spots. I think, Tim you are going to go tomorrow to see 8092 "" T - - ,,"'-~-'..., ' ~-~_.~.,,"'-_.. " l'f --..."....., - Pelican Bay Services Division Advisory Board Meeting Minutes 16 , A~lt Lj! June 11, 2009 this? Mr. Hall? Kay, thank you again. MS. POTIER: Ifanyone else would like to see this view, I would be happy to arrange it. CHAIRWOMAN WOMBLE: Thank you. MR. HALL: I did go up onto the roof of Kay' s building with Kyle and we have it scheduled for tomorrow to actually go out to the forest to look at some of the individual areas that we identified to try to see what is going on. We have not been doing the monthly monitoring or spending much time on the system because of all of the changes that have been going on, so we are pretty much now responding when we get a call. CHAIRWOMAN WOMBLE: Okay. Thank you Tim. I appreciate it. Kyle, do you have any idea what may be causing this? MR. LUKASZ: That is something that Tim has to take a look at. CHAIRWOMAN WOMBLE: So, we really have to see it. Okay. Kay, we are trying to take care of things. Marcia Cravens. MS. CRAVENS: Marcia Cravens, President of the Mangrove Action Group and Founder of Friends of Clam Bay. I just have to comment on a couple of things. One has to do with the Budget. The 2009 Budget approved last year by this Board and the Board of Collier County Commissioners includes the budget for Clam Bay and I believe that we have not completed everything that should have been in our budget. This is an ongoing need in Clam Bay. My husband, I feel, was absolutely appropriate in requesting that the Clam Bay Subcommittee meet. The issues about the mangroves, the issues about the health of this estuary are still very appropriate to this Board and to that Subcommittee. What Ms. Kay Potter is discussing has also been brought to the attention of me, someone else from the Grovesnor providing photographs that I believe were also sent on to Tim. I do not know ifit is the same area that you saw from Ms. Potter's residence is the same as the photographs depicted, but there is an area of die off near the Clam Pass Park facility. I believe there are other areas as well. It does not make any sense to stand by and not address this and let it get worse when it is exactly what you should be doing. It makes no sense. You have a budget to deal with this. You have an ordinance to deal with this and you are implicitly allowing another Collier County deparbnent to hijack your responsibility. The Coastal Zone Management and the efforts of Mr. McAlpin to hijack the permit and the activities that this Board does should not be something that the members here just simply accept. CHAIRWOMAN WOMBLE: Marcia, I do not think by any stretch of the imagination that you could ever say what you just said. Do you think that we laid down? We did not. We have done everything that we can. 8093 ,~. - """"--",,._- "'......it . "\.I . , "j . 161 A 14 Pelican Bay Services Division Advisory Board Meeting Minutes June 11,2009 MS. CRA YENS: Then why did you not reinstitute this Clam Bay Subcommittee and let these people meet and deal with these issues that are in our purview that we pay an assessment for, that we have an ordinance that covers, and so on and so forth. This is not just the Pelican Bay Services Division Advisory Board. This is also the MSTBU Advisory Board. I am not saying that you laid down specifically, but certainly the 2,000 plus people who signed the Mangrove Action Group petition as well as many other people want this Board and this community to have their Board's historic role to continue. Why not reinstitute that Clam Bay Subcommittee. CHAIRWOMAN WOMBLE: I am not saying that we will not. I just want to give Mr. Dorrill a chance to get on Board and give me some advisement. We may change the name of that committee for that matter, who knows, but I need some political help on this and you need to realize that we care very deeply. We would not be on this Board otherwise. I think that we are all in the same position. We are an advisory Board. You have used that comment twice now. We are an advisory board and along the way, we have to make sure that people listen to us. I agree. I think that we need to continue working on the mangroves in Clam Bay and making sure that everything is flushing properly and that the trees are healthy and very well taken care of. MS. CRA YENS: But you have before you infonnation that there are problems that need to be addressed. CHAIRWOMAN WOMBLE: And we have addressed it. MR. GRA YENHORST: Madam Chair question. CHAIRWOMAN WOMBLE: Yes. Go ahead Ted. MR. GRA YENHORST: Hearing what Marcia is saying and what you are saying and what we heard from Mr. Petty about two months ago that the County was still precluding us from issuing any purchase orders that dealt with Clam Bay at that point. That meant that we could not buy anything because they were not paying the bills. CHAIRWOMAN WOMBLE: That was not two months ago, but it was within the last thirty days I believe. MR. GRA YENHORST: Has that issue been resolved? Are we now able to buy the things that we need? CHAIR WOMAN WOMBLE: Geoff are you still on? Do you happen to know? Mike? Have either of you heard? MR. GillSON: Kyle would be the person. MR. LEVY: Kyle can you give us the answer to that? I think that Kyle would know. MR. LUKASZ: We just opened a purchase order this week in the Clam Bay fund and did not have any problems after we sent invoices to Finance. MR. GRA VENHORST: So, they relinquished that. 8094 _,_".'>"' ~.,"~",.."....,,_.,-_.,_.,,_ """4>. !xl. T 11 ~_;., , lIV -..-.--- "I~ - "",,,,- . t t~ ' , 14 Pelican Bay Services Division Advisory Board Meeting Minutes 1" I } June 11, 2009 CHAIRWOMAN WOMBLE: I believe that it was after the last Coastal Advisory Committee meeting, but I was not in town. MR. LUKASZ: We submitted invoices to Finance and some of the areas that have been an issue probably have been resolved. CHAIRWOMAN WOMBLE: The Commissioners promised me that they really do care and they are trying to do this. They have other issues that they have to be concerned about. MR. GRA VENHORST: Well that is a positive step. CHAIRWOMAN WOMBLE: They are. Yes. MR. CRA YENS: Mary Anne, I have one question with your statement that you just made. You said the Commissioners. My understanding was that the only Commissioner present at your meeting was Commissioner Halas. Were there other Commissioners or were all the Commissioners there? CHAIRWOMAN WOMBLE: Other names were given at that meeting. MR. CRA YENS: Were there other Commissioners present? CHAIRWOMAN WOMBLE: No, but I respect the two men that were there. MR. CRA YENS: There were two Commissioners there? CHAIRWOMAN WOMBLE: No. Mr. Mudd. MR. CRA YENS: Mr. Mudd. Okay. He is staff. CHAIRWOMAN WOMBLE: And Commissioner Halas. MR. CRAYENS: Okay. CHAIRWOMAN WOMBLE: Let me tell you that after thirty~two years of teaching, I can pretty well tell when someone is telling the truth. You ought to hear some of the homework stories. Marcia. MS. CRA YENS: Sorry, I lost my train of thought there, but to get back to Clam Bay issues. Again, I just do not know how fully I can express this. You have a budget, you have a fund for Clam Bay. [t was approved by this Board. We paid an assessment. The Board of Collier County Commissioners approved it. Frankly, Commissioner Halas and Jim Mudd do not have the right to take that away from us. Quite frankly that is how [ feel and I think that is how a lot of people in this community feel. You have a budget. There is supposed to be work that is ongoing. All those things within the Clam Bay Estuary that we have historically done is still in our ordinance and is still in our MSTBU. CHAIRWOMAN WOMBLE: And we are still going to do that. We had to wait until they approved a purchase 8095 ~ - . ,1~, I "'t2 -" ~1 if PeliclIo Bay Services Divisioo Advisory Board Meeting Minutes' I June ll. 2009 j--!-A-l 4 order, so that we could go forward. Tim is going out into the field tomorrow with Kyle. We have already done several oilier things in there and I have called Kyle about different situations in the mangroves. He has gone out, fixed it and we good to go. Weare continuing. MS. CRAVENS: Then why are you not allowing the Clam Bay Subcommittee to meet that has historically had these issues that they discuss and bring back to the full Board. That is what I do not understand. CHAIRWOMAN WOMBLE: Okay. This may be something that you and Tom will remember as I relayed it. The Clam Bay Subcommittee decided to dissolve themselves for that particular point in time. The reason was because we felt that all we did was meet and then come back and repeat everything we said. We wanted the full Board to be aware of all issues all at the same time. We thought that it was a waste of our time to come to a meeting and spend three or five hours or however long it was for a smaller committee, come back to the Board, do the same process all over again and have the Board members that were not at the Subcommittee meeting discuss the same exact issues that we had discussed at the Subcommittee meeting. We decided that it was more to the point to allow the full Board to hear everything at the same time and that was why we did that. It made sense because there were so many issues going on to do with Clam Bay and the Estuary and the mangroves, the Seagate folks, the Vanderbilt folks and everybody else all funneled together. And we did not want to go through the same kind of meetings. There was no need for it. MS. CRAVENS: I can understand that. May I make a suggestion or a request? CHAIRWOMAN WOMBLE: Okay. Quickly. MS. CRAVENS: That is that my husband, or Dr. Raia. or someone who has been closely and intimately familiar with these issues, be a point person, maybe if you are not having meetings right now, at least let that person bring considerations to this Board or at the next meeting. That includes budgetary issues. I mean I know that they cannot meet if it is not a publicly noticed meeting, but if it is just one person that is charged with being a point person to bring back the extremely important issues, maybe that is one way to deal with this currently. CHAIRWOMAN WOMBLE: It is one way. MS. CRAVENS: Okay. Thank you. CHAIRWOMAN WOMBLE: Thanks, Marcia. Anyone else? Tim? Tim Hall. MR. HALL: Yes, Tim Hall, Turrell and Associates. This is just a housekeeping issue. I wanted to let the Board know that a few months back you gave me permission to do other work with other groups in Pelican Bay or Clam Bay and I just want to let you know that as part of the landscaping issues that were going on, one of the firms that was being 8096 , "._-,._- ~ H,",~,"_"'.'''-'''"''''''''' ~ . 16 I Pelican Bay Services Division Advisory Board Meeting Minntes J...ll.2009 ~~ 14 interviewed, "sked me to consult with them if needed on issues involving the berm and anything that may be going on WI the berm. I agreed to that and just wanted to let the Board know that CHAIRWOMAN WOMBLE: Thank you, Tim. Appreciate it. Anyone else? MR CRA YENS: I have a few issues that I wanted to bring up under new business, but New Business is not really on the agenda. Can I bring some stuff up? CHAIRWOMAN WOMBLE: Actually, since it is now after 3 o'clock, if you would inform the office ahead of time then we can put it on the agenda. I really want to give Mr. Darrill a chance to get information, read through things that our Board is interested in. MR. CRA YENS: Mr. Dorrill is here now. He probably hears this. CHAIRWOMAN WOMBLE: Yes he is. Tom, I think that we should stick to the agenda. You were the one who yelled at me for not keeping to the agenda, so I would really like to stick to the agenda. That is what I am trying to do. MR CRA YENS: Okay. I know, but you created the agenda and there is no new business. CHAIRWOMAN WOMBLE: We all did. MR CRA YENS: I was not asked to give items for the agenda. CHAIRWOMAN WOMBLE: That is a given. Any Board member does if they chose to. I think that we are kind of in a situation where we are in a state of flux and I would just as soon that we hold off. Are these of such importance timely? MR. CRA YENS: No, they are not real important. They are just issues that I thought the Board should deal with, but if you do not want us to deal with anything other than what is on the agenda fine. MR ORA YENHORST: Question. Can these things be put on the next meeting's agenda? Is that what you are saying Tom? CHAIRWOMAN WOMBLE: Is there any reason not to? MR CRA YENS: Well, these are things that I wanted to bring up. I would like to formally at this time request that when making out an agenda that "New Business" be included on all future agendas, then if something comes up, Board members can discuss it. CHAIRWOMAN WOMBLE: Normally that would be the case, but in this particular situation, take a look at our agenda. We were thinking that this would be quite a lengthy meeting and that it would be more timely. I did not hear from anyone else, the office did not communicate that anyone else had given me anything more than what was on there right now, 8097 -.",.,', --.- , I. Ai" 1 'f " _...........""<iV."'<V ---'--~'""," , ~ Pelican Bay Services Division Advisory Board Meeting Minutes A f..f~ J June 11, 2009 1.4 so we just left it at this to be more timely with our meeting. We knew that we had a budget to approve and different issues that had to be addressed not to mention all the different minutes and we were expecting it to be a very long meeting. I apologize if you are not happy with that but you are always welcome. You had the agenda a week ago I think. If you see something that we need to do to it, please contact the office. I would be really appreciative of it. Is there anything else. Okay, Tom, please do contact the office and ask for it on the agenda. ADJOURNMENT CHAIRWOMAN WOMBLE: Do I have a motion to adjourn? MR. CRAVENS: Yes. MR. GRA VENHORST: Second. CHAIR WOMAN WOMBLE: All in favor, aye. MR. DALLAS: Aye. MR. IAIZZO: Aye. MR. CRA YENS: Aye. MR. GRA VENHORST: Aye. MR. LEVY: Aye CHAIRWOMAN WOMBLE: Aye. Opposed? Okay, motion carries. Motion by Mr. Cravens, seconded by Mr. Gravenhorst and the Board unanimously voted to adjourn. Minutes transcribed, edited and assembled by Lisa Resnick, Administrative Assistant, Pelican Bay Services Division. 8098 ---.--..---. .~ "-~..,.- _~"""_.1II!.._t'" __.11'0' --- i lJJ4 f Pelican Bay Services Division Advisory Board Meeting Minutes ~bJ June 11,2009 so we just left it at this to be more timely with our meeting. We knew that we had a budget to approve and different issues that had to be addressed not to mention all the different minutes and we were expecting it to be a very long meeting. I apologize if you are not happy with that but you are always welcome. You had the agenda a week ago I think. If you see something that we need to do to it, please contact the office. I would be really appreciative of it. Is there anything else. Okay, Tom, please do contact the office and ask for it on the agenda. ADJOURNMENT CHAIRWOMAN WOMBLE: Do I have a motion to adjourn? MR. CRAVENS: Yes. MR. GRA VENHORST: Second. CHAIRWOMAN WOMBLE: All in favor, aye. MR. DALLAS: Aye. MR. IAIZZO: Aye. MR. CRA YENS: Aye. MR. GRA VENHORST: Aye. MR. LEVY: Aye CHAIRWOMAN WOMBLE: Aye. Opposed? Okay, motion carries. Motion by Mr. Cravens, seconded by Mr. Gravenhorst and the Board unanimously voted to adjourn. 1) ( '..0' " Ii' M Minutes transcribed, edited and assembled by Lisa Resnick, Administrative Assistant, Pelican Bay Services Division. 8098 .-q,-" --"._..-,--, .'_'_-". _ .N.'~ ,~_.,..N"_''''''',~"",_,w,,~ .. ... -"~-'-"--~' -- ..--..- ._.'....--...;_..".,_....",._.,'_.~_."" M_.,,,_,.__.._~ - .. ......._...._--------"~_.....,..._.,,. "-"._.' -,..'-. -,.'._> ..._"..~_..~,,-,.,._-.~,-- RECE'VED Fiala .1:' Halas J JUL 2 8 2009 Henning Coyle I I Board of County commissionerS Coletta PELICAN BAY SERVICES DIVISION Municipal Services Taxing and Benefit Unit NOTICE OF PUBLIC MEETING MONDAY, APRIL 27,2009 NOTICE IS HEREBY GIVEN OF A REGULAR MEETING OF THE BUDGET COMMITTEE OF THE PELICAN BAY SERVICES DIVISION BOARD AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108 ON 1. Roll Call 2. Approval of Minutes of March 23, 2009 Meeting 3. Approval of Minutes of April 1, 2009 Meeting 4. Audience Participation 5. Review of Preliminary FY 2010 Budget 6. Audience Comments 7. Adjourn ADDITIONALL Y, THIS NOTICE ADVISES THAT, IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE PELICAN BAY SERVICES DIVISION BOARD, WITH RESPECT TO ANY MA TIER CONSIDERED AT THIS MEETING, HE WILL NEED A RECORD OF THE PROCEEDINGS AND THAT FOR SUCH PURPOSE, HE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. ANY PERSON REQUIRING SPECIAL ACCOMMODATIONS AT THIS MEETING BECAUSE OF A DISABILITY OR PHYSICAL IMPAIRMENT SHOULD CONTACT THE DIVISION OFFICE AT (239) 597-1749 AT LEAST FIVE CALENDAR DAYS PRIOR TO THE MEETING. Misc. Corres: Date: ~_.' ltem#' ~,.,....~ft"-",,,,,,,",,""'___.._. \... ~u. -- . .._.<- .._---"..~~""--_._-_...- -_.,-,,--~-_..- ~__A"~" ....-., ,......._,,,,,,,, , '~-~"'- v 16 '1 Fiala " RECEiVED A Halas . gt;1~g JUL 2 8 2003 TRANSCRIPT OF THE MEETING OF Coletta Jk- Board of County Commissioners THE BUDGET COMMITTEE OF THE PELICAN BAY SERVICES DIVISION Naples, Florida, April 27, 2009 LET IT BE REMEMBERED, that the Budget Committee of the Pelican Bay Services Division Advisory Board, having conducted business herein Collier County, Florida, met on April 27, 2009 at 1:()() p.m. at the Hammock Oak Community Center, 8960 Hammock Oak Drive, Naples, Florida 34108, with the following members present: Gerald Moffiltt, Chainnan Michael Levy Keith Dallas John Iaizzo GeoffGibson (absent) Also Present: John Petty, District Administrator, District Offices, LLC; Kyle Lukasz, Field Operations Manager, Pelican Bay Services, Division; Mary McCaughtry, Recording Secretary, Pelican Bay Services Division; and Lisa Resnick, Administrative Assistant, Pelican Bay Services Division. AGENDA 1. Roll Call 2. Approval of Minutes of March 23, 2009 Meeting 3. Audience Participation 4. Review of Preliminary FY 2010 Budget 5. Audience Comments 6. Adjourn ROLLCALL CHAIRMAN MOFFAIT: According to the clock, it is the appointed hour. I would like to call the meeting to order. Mary, I believe that we are all here except for Mr. Gibson. MS. McCAUGHTR Y: Yes, let the record reflect all members are present except fur Geoff Gibson. Mr. Petty called. He is about two minutes away in the parking lot, so he will be with us shortly. APPROVAL OF THE MARCH 23. 2009 MEETING MINUTES CHAIRMAN MOFFAIT: All right. The first item of business is the approval of the March 23 minutes. MR. LEVY: I move that the minutes be approved. MR. DALLAS: I have one comment I was not a member then at that point. I was appointed April 1. You have me listed as attending as a Board member, but I was not yet a member. MS. McCAUGHTRY: You were not a committee member yet. CHAIRMAN MOFFA IT: Did we only have three at that meeting? MR. LEVY: Yes. CHAIRMAN MOFFA IT: John laizzo was not there? MR. LEVY: John was not there. Nevertheless, we still had a quorum. Misc. Corres: Date:_ -- 999 'tem #:___..__.___..- ~I' _...".".~- ~._-" . - Pelican Bay Services Division Budget Committee Meeting Minutes l6 / A ri127, 2009 CHAIRMAN MOFFA TI: I have one correction on page 945. At the top of the page, it reads Mr. Moffiltt is making two statements. Based on earlier comments in the minutes, 1 believe that was probably Mr. Gibson; he did talk about tree trimming elsewhere. Anyway, I will second the motion. John? We are approving the minutes of March 23. MR WZZO: 1 have no input. CHAIRMAN MOFFATI: Okay. All in favor? Aye. MR LEVY: Aye. MR DALLAS: Aye. MR. IAIZZO: Aye. (All ayes.) Mr. Levy moved, Chaimum Moffatt seconded, and the Committee unanimously approved with revisions, the March 23, 2009 Budllet Committee Meetinll Minutes. CHAIRMAN MOFFATI: We are not going to approve the minutes of April I because we do not have them. We will just strike that from the agenda. ~ The minutes of "'rill, 2009 were not approved because they were not available. , AUDIENCE PARTICIPATION MR BURKE: The audience declines to participate at this meeting. CHAIRMAN MOFFA TI: Let the record show that our audience has declined to participate. REVIEW OF PREUMINARY FY 2010 BUDGET CHAIRMAN MOFFA TI: The next item is to review the Preliminary Fiscal Year 2010 Budget. As you will recall, we agreed at the March 23, 2009 meeting, that we would hold the assessment and expenses to the same level that they were in 2009. While the preliminary copy of the budget that we have does keep the assessment the level, at least the non ad valorem part, there are some issues with it, and as we go through, we can discuss. One of the problems with the proposed budget on an overall basis is, last year, if you recall, we used up reserve carry forward of$13 1,000 in water management and $291,000 in community beautification operating funds. The reserve carry forward is not reflected in the proposed FY 20 I 0 Budget. As a result, both funds show a large dollar increase in the assessment. I believe we need to do something about that. I am not prepared to talk about the capital program. and I think we need to have some more input from the full Board on that. Throughout the course of the year, we have talked about a number of capital projects. One was landscape upgrading and 1000 ..",,,,._~._-,"-- -'" . Pelican Bay Services Division Budget Committee Meeting Minutes 16 J1 A~ A ril 27, 2009 streetlight upgrading. We talked about moving the administrative office to the maintenance center, which would require some capital funds. We also talked about lake bubblers, another capital item and we decided to defer on that until we get some more information as to whether they are effective. Is that right, Kyle? MR. LUKASZ: Yes. CHAIRMAN MOFFATI: I believe crosswalks are still on the agenda for capital items, since we have had some discussions of more needed crosswalks. Berm improvement is obviously there. Sidewalk improvements are there. On the subject of capital projects, I would like to see us go into more detail about policy and procedure, as opposed to what was presented in the five year plan, so we can actually approve projects, hold people accountable, and monitor them. MR. lAlZZO: I would like to make a distinction between between capital project maintenance and capital project improvements because once you go into capital improvements you are talking many dollars. Maintenance should be a relatively even flow of expenditures, but we can get into that when we talk about capital projects. CHAIRMAN MOFFA IT: All right. Well, let us hold the discussion of capital projects for later in the meeting and we can go into more detail then. Kyle, where are we on lake bank improvements? Are they complete, or will they be completed in 2009 or will they carry over to 201 O? MR. LUKASZ: Our discussion with the Board was to reduce lake-bank improvement funding to approximately $150,000. We have a bid out now, so that we can begin some ofthat work, probably over the next 30 to 60 days. We should be able to complete all of it for $150,000. CHAIRMAN MOFFA TI: In 20091 MR. LUKASZ: Yes. MR. lAlZZO: Kyle, was that being work held up for some reason? MR. LUKASZ: We were doing an evaluation of a section that we had already done and originally we had budgeted $250,000 one year and the following fiscal year another $250,000. Based on the last couple of meetings, we moved some of that funding back over to capital projects for other improvements because we found it was only going to cost about $150,000 for lake- bank improvements. CHAIRMAN MOFFA IT: So, that will be done in 2009 and we do not have to worry about that in 201 O? MR. LUKASZ: Right. Nothing beyond the $150,000.1 mean, we would not have anything budgeted. CHAIRMAN MOFFAIT: Zero in 2010. Okay. Kyle had brought up, perhaps not at our meeting, but he had some concerns about the traffic signage throughout Pelican Bay; that it was either not uniform or needed to be cleaned up. 1001 ..~ . ",_.._"_. ",~..~". "~,.,"-- 16 I .A,14 . '.f Pelican Bay Services Division Budget Committee Meeting Minutes April 27, 2009 MR. LUKASZ: It is uniform. but at some point, we will need to go through and redo that signage; whether it is done as a maintenance item, a few signs at a time, or revamp the ones that are out there as a capital project, but part of that is tied back to the strategic plan. CHAIRMAN MOFFA IT: Do you have a dollar figure on how much that might cost? MR. LUKASZ: If you were to go through and do it the way they want, it would probably be about $ I 50,000 to $175,000. CHAIRMAN MOFFA IT: With all these things on the table, and we are not going to talk about them now. John, I apologize. I just want to throw them out there, so you can be thinking about them as we go through the meeting. We may need to get some professional advice, perhaps from a community planner or professional who could give us advice as to how to get these projects going. MR. IAlZZO: In what category? Any category? CHAIRMAN MOFFA IT: In all of the categories that I just mentioned. MR. IAIZZO: In all the categories of interest? CHAIRMAN MOFFA IT: Yes. It is something to think about. Maybe one of our capital items could be to hire a community planner or consultant to help us. MR. IAIZZO: That is a good idea. CHAIRMAN MOFFAIT: Weare considering a five year capital program here, and that is a lot of money. MR. LEVY: How does this budget tie into the Foundation's Strategic Plan? We do not want to be redundant. CHAIRMAN MOFFA IT: The Foundation's Strategic Plan was primarily a survey and prioritization of perceived needs. MR. DALLAS: They have been talking about hiring somebody for something, but it is not clear what that something is. MR. IAIZZO: Whatever a potential planning expert would plan for us, we will not move on it until we nm it by the Foundation to make sure we are not stepping on one another's toes. CHAIRMAN MOFFAIT: Exactly. Actually, based on Keith's comment, we ought to have a discussion with the Foundation before then. It is our money we are spending, ours meaning the Pelican Bay community. I believe that we have an obligation to spend it appropriately. MR. DALLAS: Mary Anne has been talking with some of those people at the Foundation. We could get the details. MR. LEVY: Once you start getting into feasibility studies it gets expensive. The Foundation spent all kinds of money 1002 ~,_'_.'r'_..._ "" .,~.,--~. nil! '<1__-,'_'_<> .,,,,,,,-_._-_. .. 16 I 1:4A 1 l Pelican Bay Services Division Budget Committee Meeting Minutes April 27, 2009 doing the survey for the strategic planning. CHAIRMAN MOFFA IT: They spent about $280,000. MR LEVY: So, you can spend a lot of money hiring people to look at things and if the Foundation is doing it then we could do it in conjunction with them. I suppose. CHAIRMAN MOFFATT: Yes. That would be fine. The only problem I have with the $280,000 they spent is that they were interested in doing a strategic plan and they hired a landscape architect to lead the effort., which I never did understand. I would rather get a professional who is focused in the areas that we are looking at, but it is lohn's turn. MR IAIZZO: I was wondering, how far along is that plan by the Strategic Planning Committee? MR DALLAS: As far as details, there are none. I mean, it covers a very broad scope, but there is not much to work with right now. MR IAIZZO: We may have to work in parallel and then come together at some point. MR. DALLAS: 1 believe that the Foundation has been talking about this also, but I do not know the details. MR. IAIZZO: It should not be very expensive to bring in an expert, but we need to get some estimates on that. CHAIRMAN MOFFATT: Frankly, it may be more than one expert, if one of the things on our plate is berm improvements and sidewalks. Maybe that would be one expert, but if you are looking at street lighting, you may need another expert. MR IAlZZO: Right. We may need one for landscaping. CHAIRMAN MOFFA IT: Just something to think about as we get into it. I just wanted to throw it out. MR. LEVY: The streetlights were redone about ten years ago. CHAIRMAN MOFFATT: You are quoted in here as saying 2000. MR LEVY: That is a huge area to get into. It was just done ten years ago. CHAIRMAN MOFFATT: During those ten years, the trees have become overgrown around the lighting. MR. LEVY: All the trees can be trimmed or cut down. CHAIRMAN MOFFATT: And the streetlights do not look any better. Unfortunately, they are still ugly. Here, an expert might tell us that the lighting we have is the best out there. MR LEVY: You can have different lighting. You can always have different lighting. The community made the choice to have this kind of lighting at the time the community was being established. They picked the level of lighting that we have. You know that would be a huge item to try to change at this point. In terms of the berm, we are not in the business of 1003 ~,"" -,- "'~'._.," " v- "" -w-_ "___'-.1IlI ... -- , 11/1 A ~ I , Pelican Bay Services Division Budget Committee Meeting Minutes April 27, 2009 widening the berm; the Foundation is talking about widening the berm. We are in the position of maintaining the berm. I believe that we were told berm Sections 1 and 2 need to be done, but there is no point in doing that until we know what the Foundation wants to do. We do not want to tear off the top and redo Sections I and 2, smooth them out, and then find out they want to do something else. MR IAIZZO: I would think that if the Foundation wants to widen the berm, let them go right ahead and do it. MR LEVY: And in terms of the pathways, we did get an estimate. CHAIRMAN MOFFATT: Yes. We have an estimate. I just want somebody to address the pathways. I have looked at many areas and I have asked myself, how could it even be widened by one foot? There are some areas where you could not widen it to five feet because you have trees on both sides, and ( realize the options are four feet existing, six feet or eight feet. MR. IAIZZO: Are you talking the pathways? CHAIRMAN MOFFATT: Yes, the pathways. MR LEVY: Some of the pathways will need to be rerouted. CHAIRMAN MOFFATT: I do not believe there is even enough room to do that. MR IAIZZO: Are we bent onjust repairing them or are we moving ahead in terms of widening? CHAIRMAN MOFFATT: Weare not doing anything right now; that is part of the discussion. MR IAIZZO: (can tell you right now, I am not in favor of widening the pathways. I would like to continue to maintain and repair them as best as possible. MR LEVY: The pathways are an item in the strategic plan. MR IAIZZO: (believe that is the Foundation's bailiwick. (fthey want to widen them, the cost is theirs, not ours. CHAIRMAN MOFFATT: The cost probably would be ours if we were going to do anything about it. MR (AIZZO: Here again, if it comes to a point where we want the pathways to be widened, it has to go to the residents ofthis community. It is not a Board decision. When you are considering spending millions and millions of dollars, it must go to the residents. This Board does not have the power to resolve it. CHAIRMAN MOFFATT: At a minimum, ( believe that they may need to be redone, if only from a maintenance standpoint because they are pretty well broken up. MR. IAIZZO: Some areas. CHAIRMAN MOFFATT: A lot of them are on a slope. One of my grandsons was riding a bicycle in front of our home, and the sidewalk slopes like this. He rode off into the ditch and fell over. 1004 ~--_.. ~--"';,'-'._. ._~~,'., - .Pelican Bay Services Division Budget Committee Meeting Minutes 16 I JAll April 27, 2009 MR.IAIZZO: That needs to be repaired. That is a serious issue and needs to be taken care of immediately. I do not see any point in waiting for a repair of that nature because it could be dangerous. CHAIRMAN MOFFAIT: I believe that the Foundation's conclusion from their strategic plan study was primarily to have a pathway on one side of the street for walking and the other side of the street for riding and rollerblading. I do not believe the plan dealt with widening. MR LEVY: I believe only one side was being considered for widening. That was a formal recommendation to widen both sides with one side for walking and other for side for bicycles and rollerblades. MR IAlZZO: That sounds reasonable. CHAIRMAN MOFFAIT: You would have a hundred crosswalks over Pelican Bay Boulevard if you were to work on that basis. You would need a crosswalk in front of every development and I do not think we are there yet. In any case, we cannot address ail of these issues today. I would rather start on the operating budget and go through issues there. MR IAIZZO: Could I j ust raise an issue right here or look? I have the old budget that was passed out in front of me. If you look at the first page, we have allocated $2.3 million for capital outlay. Could someone explain that? MR LEVY: You were not at the last meeting, John. They gave us the framework for a five year capital program. What they did was take all the available monies that are in various funds and tucked away into one area, which is capital. MR IAIZZO: Different funds? MR LEVY: Yes. Different funds and pulling them all together so that we know what we are starting with in terms of what is available for capital. I believe that was the idea. It was not the idea that it was just going to be spent. It has to be put into projects to be spent. MR IAIZZO: But we do not know what those projects are. CHAIRMAN MOFFA IT: That is right. MR IAIZZO: Are you saying that is for a five year plan? MR DALLAS: The first piece of the five year plan. MR LEVY: Is there any reason we showed all of the funds under capital projects, including the irrigation system and community landscape improvements? MR DALLAS: It just fell into that category because we do not have a specific project. MR LEVY: It was just putting it into any place? MR DALLAS: Right. 1005 .--.-."""",,, - I ,Pelican Bay Services Division Budget Committee Meeting Minutes 1611 'A 1 . , April 27, 2009 CHAIRMAN MOFFA IT: I have a question. Why would you put five years in a one-year budget? MR. IAIZZO: This category shows money we have available. MR LEVY: It does not have to be used in the first year. It could be spread out. That is the way I see it. MR. IAlZZO: It is pro~rated. MR. LEVY: Even though not all of it is spent in one year, it could be designated as such. So, much for the walkways. MR. DALLAS: At the last meeting we were shown that there were some monies going to capital over the subsequent four years, so it was not the whole piece of reserves, the tour and one half million in total. MR IAIZZO: I believe that we can actually start setting aside money for future maintenance. You know, we can start allocating so much money every year until we get to the tenth year toward maintenance and repairs, so we have money in place for the wear and tear, as we do in the high-rises. I do not know that we can actually do that for the community. I think at the time you want to improve a project or maintain a project, a capital project, you have to collect the money at that point in time. I do not know that you want to allocate first because it is money being held, and that is the County holding the money. We have always tried to avoid that issue. We would like to spend the money if it is going to be held by the County. We need to know that it is going to be spent and not held year after year until we get to the tenth year. That is something to think about. CHAIRMAN MOFF AIT: John has assured us that that is our money and the County knows that it is our money. Is that correct? MR. PETIY: Yes sir. MR. LEVY: Mr. Chairman, with regard to the water management, community beautification, and the streetlights, where you pointed out there is no carry forward this year, there was a carry forward in the prior year; but our motion, I believe was that the expenditures were to be the same or no bigger in 2010 than they were in 2009. If you go to those three categories of water management, community beautification and streetlights, that is in fact, the case. I mean, water management is $24,000 less than this year. Community beautification is $10,000 more, but that includes $28,000 in additional capital for vehicles. Streetlights are $16,000 less. In essence, we have $30,000 less in expenditures in those three categories. I believe that is what the motion was, that the expenditures were supposed to be held the same, so I do not know why carry forward enters into expenditures, just a comment. CHAIRMAN MOFFATT: Well, I guess I have two problems. One, the reason we keep our assessment at the $370 amount is because we have no capital expenditures. Two, we carried everything forward into capital, so we show we are going to 1006 __ _~~...' '-0 '.~'",M.m', ,_~.~.._~., . 161 A 14 . Pelican Bay Services Division Budget Committee Meeting Minutes April 27, 2009 collect $137,000 as an assessment, and yet we already have $2.1 million in capital. I think the community may ask, well, why are you assessing us $137,000 when you have $2.1 million sitting there already? Why do you need that? MR. LEVY: I am sorry, but which item are you referring? CHAIRMAN MOFFATI: The capital projects. MR. IAIZZO: Capital outlay MR. LEVY: Where is $ 137,000? CHAIRMAN MOFFA TI: Up here. That is the assessment for capital projects. MR. LEVY: I believe that is just for the five year framework and they were going to put in the same amount for capital as we have in the previous year. Am I correct? CHAIRMAN MOFFA TI: On what? The assessment? The assessment last year for capital was $454,000. MR. LEVY: Right. CHAIRMAN MOFFA TI: But we had no carry forward. MR. LEVY: Mr. Petty? MR. PETTY: What we had talked about in the five year capital plan was that any savings we had from efficiencies and any money that we could generate over operating costs and while remaining within our assessment level of$370.42, would be the number dedicated to capital projects. Otherwise we were looking at increasing assessments over a period. MR. LEVY: So, the $137,000 wasjust from efficiency, so to speak? MR. PETTY: It was based on the assessment cap of$370.42. That is all we could generate this year. MR. LEVY: It was a back into number offilIing in the capital. MR. PETTY: The list of projects is long and our responsibilities are deep, so we are trying to figure out the bucket size versus what goes in there. MR. LEVY: In other words, that is the amount that capital could be increased without raising the assessment. MR. PETTY: Yes. MR. LEVY: So it is a balancing number. CHAIRMAN MOFFATI: Well, the other issue I have on this schedule is under the Clam Bay system column. We are not assessing our residents anything, yet we are going to be asking the County for money. Whether we get it or not, I do not know. MR. LEVY: But we have the carry forward there, Jerry, $331,000. 1007 ---~._-_...... ..- Pelican Bay Services Division Budget Committee Meeting Minutes 16 11 A 4 A ril 27. 2009 CHAIRMAN MOFFATI: I understand that. Last year we said our expenses were going to be $331,000,1 guess and this year we are saying we are going to up them to $545,000. MR. LEVY: Because $350,000 is for berm reconstruction. If you look on the item where it says, other contractual services $433,500. CHAIRMAN MOFFATT: Yes. MR. LEVY: $350,000 is for berm reconstruction. CHAIRMAN MOFFA TI: Is that back in the details? MR. LEVY: Yes. lbat is where I got it. MR. PETTY: Also, if I may interject. Under capital projects, you see $137,800 coming out of the assessment for capital projects. Keep in mind that there are Clam Bay capital projects that we have discussed, so we are still assessing residents of Pelican Bay in this budget for Clam Bay issues. It is just that Clam Bay is always gone entirely as a capital project, so part of the funds show up in the capital projects section and the other part under operations. It is a housekeeping issue. It is a different form of how we are doing the budget this year. We have not deleted it. CHAIRMAN MOFFATI: From a standpoint in dealing with the County, would we be better off showing that in the Clam Bay column and moving some of the carry forward over to capital? MR. PETTY: Sir, I do not know ifit would or it would not. I think the first item on the table is whether we received the $300,000 or the $250,000 that we were scheduled to get this year from Fund I I I. So far, we have not received any. MR. IAIZZO: Back to that $331,000. That is a carry forward because we did not spend money in the previous year. Kyle? MR. LUKASZ: It is carry forward from multiple years. MR. PETIY: If I can help c1ari1)r, do you remember last year when we put a hard tag on the carry forward because we wanted to make sure we were going to get to have those funds, not knowing if Fund III was going to be able to continue during the recession that we are in. MR. IAlZZO: Did we get Fund 111 last year? MR. PETTY: We did. MR. IAIZZO: We did? MR. PETTY: We did. That money did carry forward. Now, we were considering doing a permit application with those funds and the permit has not been applied for yet. We have another large carry forward this year because we did not spend 1008 ~ ~.. -,..-."_.._-~_. '" "'__'__~'__C.___'" ....-.- 161A " Pelican Bay Services Division Budget Committee Meeting Minutes 4 A ril 27,2009 anywhere near the money we envisioned in last year's budget cycle. We are suggesting that you consider putting a hard tag on it so that you reserve that money for Pelican Bay otherwise we think it will go back to Fund 11]. MR. ]AIZZO: Fund]]] may not happen this year, then? MR. PETrY: That is correct. Fund ] 1] is being looked at critically by many different departments. MR. IAIZZO: It is $2] 4,000 and that is a very loose number. They may not deliver that, of course. MR. LEVY: Is Fund I ]] fuctored into the proposed FY 2010 operating budget? MR. PETrY: Yes sir, it is. If the $2]4,000 does not come then your capital projects fund is what would be affected. It would go down by that much. MR. DALLAS: You had said there was $] 50,000 to actual operations. MR. PETrY: (fyou look at actual operations of Clam Bay? MR. DALLAS: Yes. MR. PETrY: I think our estimate was $] 50,000 or $] 70,000. Kyle, do you remember? MR. DALLAS: I see a $] 70,000 figure. Part of it said $150,000. I want to make sure it is the same one. MR. PETrY: (think $]70,000 is the estimate we have from our environmental engineer. MR. DALLAS: page 43 shows that. CHAIRMAN MOFFA IT: (hate to jump around, but since we got into this one, the $350,000 for berm reconstruction. Is that a bid? MR. LUKASZ: That is only an estimate. MR. PETrY: We found in our ]999 files where work on the berm had been envisioned and the number was slightly above that number but very close. In the current market we think the $350,000 is an accurate number for doing two berms worth of repairs. CHAIRMAN MOFFA IT: Does that include the paving also? MR. PETrY: Yes sir, it does. The estimates that we have on file show pavement. What we show on file is about $395,000, but it includes widening of the berm, which we are not projecting to do without some additional considerations. MR. LEVY: Is the pavement ofthe berm a Pelican Bay Services Division responsibility? MR. PETrY: It can be, but it does not have to be. The berm itself functions without the pavement. We would just require a maintenance road on top, which is base rock and sub grade without the actual one inch of asphalt. It is a minimal difference in cost. Whether we decide to do it through Pelican Bay Services Division or ask the Foundation is up to the discretion 1009 ,~".", ,,- - ..... -- 16 I 1 tA 1 ;4 J.. > Pelican Bay Services Division Budget Committee Meeting Minutes April 27, 2009 of the Board. MR. DALLAS: I have a general question. I was trying to put this budget into perspective and trying to figure out what we should worry about and what not to. If we were to have a hurricane like when Wilma came blowing through, does anyone know off the top of your head, how much it cost? I assume it is in here in one of these items. MR. PEITY: We had about $120,000 worth of reimbursable expenses from Wilma and it took us a little over two years to be reimbursed in total. MR. DALLAS: Okay. MR. PEITY: Most of that damage that you are going to get in a hurricane from our experience to date has been in the landscaping, which we cannot insure, and what we have learned to live with over time. As you all have seen, we have lost limbs. We trim the trees to the best of our ability. We put in another bush here and there, but we do not replant grown trees, so we just try to make the best of what we have left. We have not had to deal with a catastrophic loss, but we have had to deal with some heavy damage. MR. DALLAS: Was the $120,000 what it cost us or did it cost us more than that? MR. PEITY: Most of that is in reimbursable expenses and for hauling away debris. It does not cover us for replacing limbs or doing any landscape work. It is for more getting rid of the debris out of our roadway systems. MR. DALLAS: Cutting it up and getting it out, you mean. I saw a crew out there with chainsaws. Is that included in there? Yes. Okay. MR. PEITY: The overtime can be covered by FEMA. Some of the equipment can. The hauling costs can qualifY. Kyle's and the County troops are well trained to make sure that the work does qualifY. MR. DALLAS: I was one of the idiots that did not leave during Wilma, so I got a close up view of it. I was amazed at how filst the crew appeared after that storm. I did not expect to see them for a long time. You are saying that it was only $120,000. I guess it does not sound like a huge number to me, but that it may take a couple of years to be reimbursed, so there are some cash flow issues then. MR. PEITY: In this style budget, it would come out of your capital projects until you were reimbursed. MR. DALLAS: Okay. CHAIRMAN MOFFATT: We will probably come back to this first page again. Just one nit-pick, Kyle. The second line from the bottom says, actual rate fiscal year 2008. That is 2009 right? MR. LUKASZ: Yes, that is correct. 1010 .~-, - -... Pelican Bay Services Division Budget Committee Meeting Minutes 11 I ~~A 14 f A ril 27 2009 ~~'Jl",-; CHAIRMAN MOFFA IT: Can we go to page four on the new sheet we received from Mary the other day; the 20 I 0 budget is the last column. MR IAIZZO: The pages are not numbered. CHAIRMAN MOFFAIT: It is the operating budget for water management. I thought this was a little easier format with 2010 on it instead offlipping back and forth. MR DALLAS: Yes. CHAIRMAN MOFFA IT: If you look, you can compare actual 2008 to expected 2009 and the 20 I 0 proposed budget. I am still troubled by showing an assessment by fund that is much higher than we were a year ago. I realize in total it washes out, but if anyone gets a hold ofthis, and they will, I think they are going to raise some questions as to why we are doing that, but we can deal with that a little later. Kyle, I do have a question on the assessment for 2009. You show here that you do not expect that we are going to reflect the full assessment. MR LUKASZ: No, because there is a discount against the assessment. That is the difference. It comes to about three or four percent and that is historically the percentage of the assessment that we add to the total. MR LEVY: Is that the revenue reserve shown? CHAIRMAN MOFFA IT: That is the offset, yes. MR LEVY: That is the offset. CHAIRMAN MOFFA IT: Yes. It was not quite the same amount though. MR. LEVY: It is 5.2 percent. CHAIRMAN MOFFAIT: Yes. Kyle, just a question of curiosity more than anything else. In the 2009 section administration, regular salaries, the expended year to date is a minus $7,008. MR LUKASZ: Finance made an error that was corrected. I do not have the new numbers with me, but that was a posting error. It showed as a credit in water management and in street lighting, and it went against beautification, but that error has been corrected by finance. CHAIRMAN MOFFA IT: Will it ultimately be corrected on these schedules? MR LUKASZ: Yes. MR DALLAS: Are we still saying that projected expenses will be less than the expected total? MR LUKASZ: It will be less than the budgeted amount. MR DALLAS: What we are putting in next year's budget? 1011 ,"",- '~. ~ _.-.,."'."......~-~".". "-.,,~......,.."',,., 16 I 1 A 14 Pelican Bay Services Division Budget Committee Meeting Minutes April 27, 2009 MR. PETIY: [f [ could, [ might be able to help here. As you may recall, Jean Smith and Barbara Smith who were in administration, their costs were allocated across the departments. They were 25-year veterans and had gone through the pay increases accordingly. As you now know, we have Mary and Lisa. Do not tell them, but we got them at the lower end because they just started. In 25 years they will meet Barbara and Jean's level. Currently there is a significant savings to us in personnel, so the budget from last year to this year shows those savings in administration. MR. LUKASZ: [fyou want, I can give you the new forecasted numbers. MR. DALLAS: [would be interested in that, yes. MR. LUKASZ: It is going to take maybe a couple of minutes. CHAIRMAN MOFFATT: Kyle, will those amounts show up on your schedule of salaries? MR. LUKASZ: It wiIl not show what is forecasted. It will show what the current salaries are for the employees that are in those positions. CHAIRMAN MOFFA IT: Of the three funds that we are looking at on the left side of that page, you are showing salaries of about $84,000. MR. PETrY: If I could, what Kyle is referring to is in water management. It tells you what the split is and the percentage that is to be applied to that $84,000. Beautification is another percentage that is split. CHAIRMAN MOFFATT: One third each. MR. PETTY: With variances thereof. That is how you are going to hit that $84,000 and apply it. That is why you are seeing a projection f about $28,000 for next year. CHAIRMAN MOFFATT: That is Lisa and Mary? MR. PETrY: Yes sir. Those are the two administrative positions. CHAIRMAN MOFFATT: Kyle, I realize you are looking up something else right now, but what are other salaries and wages in 2009, the $12,000? This is other salaries and wages? MR. LUKASZ: That is for salary adjustments. That is the way the County asks you to budget the increases. Last year it was 4.25 percent. When you see regular salaries, it is the current salary as you enter the new fiscal year and the budgeted alljustment is under reserve for salary adjustments. The $12,000 was a payment out to Barbara and Jean. MR. PETIY: If you all recall when they left, there was a policy adopted by the County for taking early retirements and benefits. For Jean Smith that was for her health benefits and the Board voted to offer those benefits to both women within the County's policy, so that is what you are looking at there. 1012 ~~--".~--" " - --'-^^"._.,.~ ,.,-,..-.. 16 '1 . .~ A'14 Pelican Bay Services Division Budget Committee Meeting Minutes April 27, 2009 CHAIRMAN MOFF ATI: Okay. Kyle, also in that section on salaries, the last few line items, retirement, health insurance and life insurance, you got all of that from the County? MR. LUKASZ: Yes. Those are all numbers that come from the County. CHAIRMAN MOFF ATI: Indirect cost reimbursements, next line down, $117,000. Did the County provide that number also? MR. LUKASZ: Yes. CHAIRMAN MOFFATI: Why do not we have it in beautification, or am I missing something? MR. LUKASZ: No. It is all charged against water management. That is just the way it is always been funded. It is for the services that are provided overall for the Pelican Bay Services Division: human resources, risk management, the attorney's office, it all shows up in water management. MR. PETTY: That is a good observation. We try to split up as much as we can between the departments. It takes us a while typically to get County staff in line and in some areas we have not been able to. They give us a great deal of detail on the charges for these services, yet they allocate it to one fund. MR. wzzo: It comes under human resources. MR. LEVY: One would wonder why the indirect cost reimbursement would go up in a year that the County is cutting everything. This shows $108,650. MR. LUKASZ: I have asked them to break down what we have gotten in the past years. I have not received that yet. MR. PETTY: How much did it go up? MR. LUKASZ: $10,000. MR. PETTY: One of the things that we were looking for during the review by the County of other fees and charges was that they were going to really fine tune their costs to make sure that everybody else paid for exactly what they got. We suspected that they were going to put a stricter eye on us this year. Kyle will be bringing those numbers back to you for your review. CHAIRMAN MOFFA TI: Okay. I was going to ask you, is this our form or a County form? MR. LUKASZ: This is our form. CHAIRMAN MOFFATI: I have another nit-pick; the 2009 vs. 2008 telephone. "Beepers" is really an answering service. As I said, do not worry about it. One general observation. Ifwe were trying to reduce expenses, while none of these are high, they are $2,000 to $3,000 or $4,000 by line item higher than what you actually will spend in 2009 and they are higher than what you actually spent in 2008. Ifwe were trying to pull some expenses out, I think you have a little bit of pull for some dollars, 1013 --'---"^--';'-'-""'<'.""" _"_,._w~"",__.._"",, - Pelican Bay Services Division Budget Committee Meeting Minutes 16 11 A A iii 27, 2009 but I did not try to calculate what that might be. I do have a question, though. I guess you have to go to the detail page to see it, page 7 in your book. Kyle, you and I talked about this earlier. Total public relations $60,000 and you told me that is whatever publications we want to do as a Board. MR. LUKASZ: That was the number that the Board had established for the public relations. In the last couple of years that is the number that the Board decided. MR. IAIZZO: We put out a big publication, but ever since then they kept that money the same. MR LEVY: Last year it was a DVD on Clam Bay, right? It was on Clam Bay mangroves? MR. IAIZZO: I would think all our publications should come through the Pelican Bay Post, part of their system. CHAIRMAN MOFFA IT: Apparently in 2009 we are not having any. I mean, there are none projected but your total expenses for that line is $19,000. MR. IAIZZO: It is in the budget for 2010. MR PETIY: It is in the budget now for 2009. There are two communications pieces: One is what you see here and that is $60,000 for water management. We also have a communication responsibility for Clam Bay. Last year and this year we are taking the money out of Clam Bay and spending it so that it does not roll back or we lose it, so we are using that money first. MR IAIZZO: It was in the budget for 2009? CHAIRMAN MOFFA IT: It is in the budget, but the projection of what is going to be spent in 2009, in this line at least, it is not going to be spent. MR IAlZZO: Good. CHAIRMAN MOFFA IT: But we are interpreting the numbers here. MR PETIY: But we are doing a project. This is coming out of Clam Bay. CHAIRMAN MOFFA IT: What is the project? MR. PETIY: It is a film based on water management in Clam Bay. We have started the process and have shot the raw film. I think a story Board is what would come back to the Board next for review and approval. CHAIRMAN MOFFA IT: And that is showing Clam Bay? MR PETIY: Yes sir. MR IAIZZO: Does this Board want to continue that kind of publicity in the future? CHAIRMAN MOFFA IT: I was going to suggest that we ought to have a discussion at the Board meeting as to what type of publications we want. Perhaps it is none, as you suggest, in which case we could take that $60,000. 1014 -..--'." . . ~ -".-,.,.,' ~._~><",_.>,.,_..,_..,,,~----~..,..,,.,_.- 6/1'1 1" Pelican Bay Services Division Budget Committee Meeting Minutes J4 April 27, 2009 MR. IAIZZO: I would agree to do that. MR. LEVY: Then it would roll over into capital. If we were going to keep the assessment the same, then move more money over to capital. All of this could roll over to capital too, if we do not spend it. CHAIRMAN MOFFAIT: I am concerned about people looking at this top page and seeing the assessments jumping way up, the top line in revenue. I agree the number down at the bottom is the same. I do not know that we can get people to focus on that. MR. LEVY: The people get one number on their tax bill. CHAIRMAN MOFFA IT: Yes, but the budget is available to everyone, I assume. MR. IAIZZO: Ifthey pursue it MR. LEVY: This document is available? MR PErrY: Yes sir. The budget is available upon request We do not deliver those. Of course, it would be costly for us to try, but it is made available and it is on the website. How many people download it, this would vary, but probably not too many. It is a large document. CHAIRMAN MOFFA IT: I have heard that this year, because of the economy, not as it relates to this organization, but it as relates to the Club Pelican Bay that people are asking for financial statements so that they can look and see where the Club is spending the money. I know we had a discussion at the Foundation the other day that we are going to keep the budget the same. Here again, people are interested in seeing some details, It would not smprise me if this year you have a couple requests for this. MR. IAIZZO: There are two ways of cutting the budget. You can go through it and cut this out, not knowing exactly what you are doing, or you can ask staff to go back and cut by 5 percent and let them decide where to make the cut. Give them a percentage to cut. Let them fine-tune their budget and bring it back. MR. LEVY: We already made the decision at the last meeting and we voted to hold the expenditures the same as the previous year. We are up against a deadline. MR. IAIZZO: We have time. We have right up until August, if we need it. You can go right down to the last minute if you want to. It is just that you do not want to, but you have plenty of time ahead of you. You could go right down to the wire and if you want to cut your budget, either you do it or you ask staff to do it, and then we review it again. CHAIRMAN MOFFA IT: I agree with your suggestion to ask staff to do it. I have no objection with dealing with each of the line items, but the bigger numbers, like the $60,000 that staff says that was decided by the Board, I think we ought to be taking it to the Board and find out what their wishes are and get a recommendation. 1015 .---....-.. .. ~-" '""""" - n l!II -.'-'.'''''''-'.-. 1 1'. 1.4-" ~ .(~ ,~ ", Pelican Bay Services Division Budget Committee Meeting Minutes b 8'1 April 27 , 2009 ,r MR IAIZZO: They should know where the slack is or if there are savings to be made. They probably know better than we do. CHAIRMAN MOFFATT: Staff? MR IAlZZO: Yes. CHAIRMAN MOFFATT: Definitely, they do. At least any staff I have dealt with in 35 years knows where it is. MR DALLAS: Speaking of general numbers, I am new to this, but I guess I did not understand the overtime being so large in every category every year. MR. PETIY: It sticks out like a sore thumb? MR DALLAS: It surely does. MR. IAIZZO: We have asked the administrator to look into it. We have asked staff to look into it. The answer is and you can repeat it yourself, but I do not know exactly what the answer was. MR. PETTY: Mr. Iaizzo is a veteran of these reviews and this is something that we do look at every year. It turns out that if we actually hired full-time personnel to fill in the hours that the work requires, it would cost us more than paying overtime to existing personnel. It does two things for us: One, it keeps existing personnel that have knowledge here, because there is a cap on what a landscaper can be paid. Second, it saves us a little bit of money in the soft cost of an employee. MR IAlZZO: If you look at the overtime, you could actually bring on ten more employees, or close to ten more, if you are saying that is a mctor. The filet is that we have been doing overtime for about 25 years or so. That is a hard number to throw out anymore. It is like an entitlement. MR LUKASZ: It is. There is a 10 percent reduction in the proposed 2010 budget that we will try to stay under, but initially I recommend the 10 percent reduction. MR DALLAS: Is it only about a half an hour a week? I figured out it is five or six hours a week overtime. MR. LUKASZ: It is really a IO-hour day, so we are reducing the number, probably by one to two hours. I am going to shoot for a reduction of one hour. MR PETTY: If I could, the intent here is to make sure that our "in house" staff stays competitive with the option of contract service. As such, Kyle has looked at the budget this year. He started saying, "Guys, you are going to have to start doing more work, either with your brain or with your back, because we are at a cap." As Mr. laizzo rightly pointed out, if you have an entitlement, it lets you control it and I think that is what Kyle is doing this year; controlling it. CHAIRMAN MOFFATT: I have some notes from the April 1 meeting where we do not have minutes. One of the notes 1016 ",,,,---~,,,,,,,,~"--'----"'-'.'''--"~-'''''''-~-~"''-'' , m' __." Pelican Bay Services Division Budget Committee Meeting Minutes 16,11 A14 April 27, 2009 I wrote down at that time, and I do not know ifit was a consensus of the group or just my own thought, was overtime was to be cut. Now, I guess at the time I went back and looked at this my reaction was that it should not be eliminated. I actually said cut. I do not know if a 10 percent cut is enough or not. The minutes will tell us. What we agreed to, I do not know. Does anyone remember? MR. LEVY: I just remember that it was going to be cut and to me that meant what essentially has been done. I do not think a specific amount was discussed. CHAIRMAN MOFFATT: I do not remember. MR. WZZO: One of the suggestions I made is that we have a reserve for overtime that should not be used unless it is critical. Critical under certain conditions, such as we have heavy windstonns and there is a lot of debris on the road. Then the crew is going to have to work extra long. We need a reserve just to cover emergency overtime. That is what overtime is. It is an emergency issue and not a day in day out, given condition. MR LEVY: I think they have said they are making up part of the staff through overtime. They are using less people, and then they gave the reasons, but I do not want to go into the reasons. They have given the reasons to us a number of times and it does corne out costing us less than if we hired more people, but that was not the original reason they did it MR. IAlZZO: If you think that, okay, But I do not think that. MR LEVY: I do not want to get into it. MR. DALLAS: I used to work in fringe benefits so I can think it. MR LEVY: There is only so much and so hard that you can push somebody. They are really pushing people now to do in nine hours what they were doing in ten hours, so there is only so much you can push them MR IAIZZO: Sometimes you see one person working and two people standing around. That does not make sense. The engines are running, but no one is in the car. Flashers are going and batteries are burning out. We have to be more mindful of efficiency and I think it means doing a better job and picking up whatever slack we can. I do not know if you can drum it into the crew, but that is what you need to do. There is no work out there. I mean, there is NO work out there. You look in the papers and you cannot even find a job anymore. The market has been tight. There is no work out there. If they really want to work, let them work, but they should not pull "if we do not work overtime, we do not work or we are going to slack off." That is not the attitude I want to hear. CHAIRMAN MOFFATT: Kyle, water management, fuel operations, engineering fees. Who do we pay engineering fees to? 1017 ,-_.... ~.,..,------_._,.. 16 I 1:~ A 14 ~ Pelican Bay Services Division Budget Committee Meeting Minutes April 27, 2009 MR LUKASZ: That is a budgeted nwnber. Historically we have used WilsonMilIer primarily for consultant services fur the water management system. It comes up on a case-by-case basis. If we need engineering consultant services. we go to the list of County engineers and open up a work order and a purchase order. We use WilsonMiIler for our plan reviews. but that is actually an inside and outside cost for us. The developer actually pays for that fee. MR IAlZZO: Jerry, where are you looking? CHAIRMAN MOFFATI: I am looking at the separate pages we got. Page I is water management; the second page is field operations. MR LEVY: The engineering page. CHAIRMAN MOFFA TI: You get your number for chemicals from the County? MR LUKASZ: Yes, but not the total nwnber. The chemicals are on a County wide bid and those are unit prices. CHAIRMAN MOFFA TI: And you determine the quantities. MR LUKASZ: As far as the budgeted total number here, that is an estimate based on historical spending, including the application rates. CHAIRMAN MOFFA TI: All right. On page 13 in the caption. another nit-pick. It is headed "Flood control -fertilizer, herbicide, chemicals." It isjust inconsistent. Flood control did not show up on the top schedule. MR LUKASZ: That is the title for the County's object code, and we utilize that for the fertilizer. CHAIRMAN MOFFA TI: Then shorten it up on the top schedule. Right under Replanting is $8,500. MR. LUKASZ: That is the number that we use for aquatic planting. CHAIRMAN MOFFA TI: But you did not do it in 2008 and so far, you have not done it in 2009 although I guess you say you are going to. MR LUKASZ: Right. We are planning on this summer, so we will utilize those funds. CHAIRMAN MOFFA TI: And then do it again in 20 I O? MR LUKASZ: Yes. CHAIRMAN MOFFA TI: When you go to the next page, other fees and charges, those are based on a percentage of the assessment. By not utilizing any carry forward in the assessments. you are paying higher fees to the County. In water management you are going to assess $770,000 and are going to pay 2 to 3 percent to the Tax Collector. MR LEVY: We pay the tax. The less we tax, the less we pay. CHAIRMAN MOFFATI: To the extent we use carry forward over in those columns, you are going to have a lesser 1018 16 11 A'l 1 Lt. Pelican Bay Services Division Budget Committee Meeting Minutes April 27, 2009 assessment. You are going to pay less money to the County. MR. DALLAS: But then it is going to end up somewhere else. We are just rearranging the deck chairs, right? CHAIRMAN MOFFA IT: No. You cannot take it out capital projects because you already have it in the capital projects number. You have over $2 million there. MR. DALLAS: But I am saying, if we have the same taxes we had last year, we are going to pay the same fees to these folks as we did last year, and whether we call it A, B or C, it is still the same tax. Am I missing something? CHAIRMAN MOFFA IT: We paid it on capital projects last year. MR LEVY: If we have the same assessment, we are going to pay the same fees. CHAIRMAN MOFFA IT: Yes. Anyone have anything else? I do not understand this stuff at the bottom of the page, which will eventually take us back to Table A. I think that is something we have to get to eventually, because I am having trouble with that. MR. DALLAS: What do you mean? MR LEVY: Starting with the net income from operations? CHAIRMAN MOFFA IT: How we lost money. I do not understand it. I do not understand how we know that. MR DALLAS: That one I figured out. It is just the difference between the revenue and the expenses on the total expended. MR LEVY: Right. What they do is take out the cany forward, or it comes out of the tax rate. You know what I mean, but you are right. It is the difference between revenue and expense. MR DALLAS: Yes. MR IAIZZO: Question, Mr. Petty going back to the Property Appraiser and the Tax Collector. The Property Appraiser gets paid because the value of the community has gone up? MR. PETTY: No sir. By Statute, what you are seeing in the budget is what they can charge for providing the service. They actually charge us. As you probably know from years gone past, three or four or five months into the year we are going to get some of this money back; we always have. This is the cap where they stop charging, but we only end up paying for the actual costs. MR IAIZZO: So, the Property Appraiser and Tax Collector are charging us because they have to. MR PETTY: He has cost control. MR IAIZZO: We get the assessment from the Property Appraiser and that is his cost for getting the assessment to the 1019 -- ~...,---".... ~_. I ... """,,-,,,"'.'-'~' -.'--,-----.--- .~ 6 I 1 rA 14~ ~~. '\,. Pelican Bay Services Division Budget Committee Meeting Minutes April 27, 2009 residents of Pelican Bay? MR PErrY: Yessir. MR WZZO: And the Tax Collector, that is the monies that you figure are going to be discounted, and we have to make it up? MR. PETTY: No sir. The property Property Appraiser and the Tax Collector are both the same part of that mechanism of getting the tax out and then getting the money back. The 4 percent discount is that third item. The 4 percent is allowed by law. If you pay early, you can have up to a 4 percent discount on your tax bill. Statutorily, the Legislature also allows us to add 4 percent to our budget to cover it. MR. IAIZZO: Yes. That is what I thought I indicated. The Tax Collector is really making up the 4 percent. MR PETTY: We do that on that portion of it. The Tax Collector has some fees in collecting the monies as well. There are some banking fees. The revenue reserve is a zero swo game at the end of the day. We actually make a little money typically every year. We calculate it based on everybody getting a 4 percent discount. Not everybody pays early, just those with mortgages and those that are looking to get the discount. As you see from our revenue, when the tax bill is paid in January, February, or March, there is no 4 percent discount, so we make a few dollars there. MR. IAlZZO: Where do you want to go next., Jerry? CHAIRMAN MOFFA IT: Next question I have is on page 14, the improvements general column, right in the middle of the page. Kyle, you put two bubblers in here, when in fact I thought you said you were going to wait until you got clarification as to whether or not they work before getting them. MR LUKASZ: This is the same nwober that we had in last year's budget. And rather than at some point making a capital expenditure where we go out and put bubblers in all of the lakes, as far as putting in a couple of bubblers, I left that number in there. We know that they have some benefit. We just do not have nwobers to back that up to go full scale and put them in all of the lakes. I included the same nwobers that we had in last year's budget. MR. PErrY: In other words, we do not have a program for this, or it will not cost more than what amount we had last year. So, if you would like to get rid ofit, we can. If you want to keep it, we can. It is a "what if' scenario. CHAIRMAN MOFFA IT: I suggest pulling it out until we make a final determination of the program, i.e., do all or nothing. Maintenance facility is $40,000. Now, is this the money that you will spend this year in 2009 or do you need the $40,000 for next year also? MR. LUKASZ: This would be $40,000 for next year's 20 10 budget. 1020 -.- ~,~"""~"","""",,,",,,,",..,_.^..._,~-,,-~,._,..~ ~'~"----"~'="'-' Pelican Bay Services Division Budget Committee Meeting Minutes 16 11 A 14 ( April 27, 2009 CHAIRMAN MOFFATI: And this will complete the renovation on the maintenance facility? MR. IAIZZO: We do this every year. I do not understand it CHAIRMAN MOFFA TI: That is why I am asking the question, because I knew you were going to tell me that. MR. PETTY: Let me see if I can jump in here. The facility is 30 years old and is made out of wood. The $40,000 a year is probably a cost that you will see going into this facility probably for the next 10 to 15 to 20 years. It is at the end of its life. Somewhere in the range of $25,000 to $50,000 per year is needed to keep it going. It was a metal building, not of the highest grade, but then it was modified so it would look good from the condominiums above. It was given a cedar shake roof and T -11 siding with cedar trim. These materials need replacement about every 20 years, and I think Kyle is trying to make do with the dollars that he has. It is one of the things that you have to start looking at and that is decide when do you start throwing good money after bad? MR. LEVY: How long ago did we start this $4O,OOO? MR. IAIZZO: It says they started before the budget. MR. LUKASZ: I would say about eight years ago. We renovated and actually built a mix and load chemical facility onto one of the existing buildings. Then we did some additional improvements and driveway work. MR. LEVY: They were County buildings back then, right? MR. PETTY: These are all County buildings and will always be because we are a division of the County, so technically they are County buildings. The trucks are County trucks that we buy. They are all kind of the same. MR. IAIZZO: That never made sense. MR. LEVY: I meant the County, not Pelican Bay. MR. PETTY: They are not Foundation sir. No, they are not. So yes, we are putting money into the maintenance ofa building that we occupy, but that the residents do not own by title. Collier County does own it by title. We think that is a resource for Pelican Bay's use. MR. IAIZZO: How do you feel about that, Jerry? CHAIRMAN MOFFATI: Well, I know there is some additional work that needs to be done down there that Kyle pointed out to me the other day, and that is why I was asking. I did not know if it was coming out of the 2010 budget or the 2009 budget. MR. LUKASZ: To complete some of the siding work, as well as repair on some of the rusted steel and the steel portion of the building would come out of this 2010 budget of$4O,OOO. 1021 ~.._.._'" --_. ,.~.~.._._." - Pelican Bay Services Division Budget Committee Meeting Minutes 16 I 1 ~A 14 April 27, 2009 MR. LEVY: This still does not include making it our Services Division office? MR. LUKASZ: No. This does not anticipate any of those improvements that would be necessary. MR. LEVY: Does it include the extra washroom? MR. PETIY: No sir, although those can be considered any time this year or next year. We do have a lease, so we have time to do due diligence and figure out what is best. MR. DALLAS: When is the lease up? MR. PETIY: I think we have two more years left, if I am not mistaken. I know that this year the rent increased. It just went up. Typically, the County does a three-year lease, but we can check on that to see if it is any longer. I just know that we have a lease for this and next year. MR. IAlZZO: We are paying $33,600. MR. PETIY: It actually went up this year, but we do not get to negotiate. Leases are all negotiated by a distinctive department in Collier County; we tell them what our needs are and then they are the ones that execute. CHAIRMAN MOFF AIT: Since we have talked about it. we ought to find out what it would cost to renovate the building to move the administrative staff down there. lOOn we have something to judge against that $33,600 annual. MR. PETIY: I think we have anticipated doing that this year. That broad bucket we have for capital projects could certainly fit in a piece fur that. MR. LUKASZ: I know. when we were talking about moving down to the Commons a few years ago, we had an architect draw our plans. From those plans, I think we can go ahead and get some proposals on what the actuaI work would cost. We could do the same thing at our facility. CHAIRMAN MOFFA IT: I am ready to talk about community beautification, if everyone else is. Here again I am focusing on the pages we got the other day with the 20 I 0 budget. MR. lAIZZO: Okay. CHAIRMAN MOFFA IT: Again, another insignificant question, but just for curiosity up in the revenue section, how did we end up with a negative carry forward? MR LEVY: I had the same question. CHAIRMAN MOFFA IT: It is not going to change the budget. I am just curious. MR. LUKASZ: No, it is not in the carry forward. The way they calculate the money that was going toward the capital equipment we had is reducing the carry forward. That is the way it calculated it. 1022 --'''''''''''-. .. .'1 -- -..... Pelican Bay Services Division Budget Committee Meeting Minutes 161 4 ~, A ri127,2009 MR. LEVY: This is money coming out of the capital equipment reserve and being spent. MR. LUKASZ: Right. This is the way the document calculated it MR. LEVY: They are buying some vehicles this year. MR. LUKASZ: It is showing a negative number in the carry forward to put that money towards the capital equipment. That is the way it calculates and shows it. MR. IAIZZO: That is a way of saving $10,000, by taking it off the top. MR. LUKASZ: It is actually increasing the reserve for the capital equipment by $10,000, that being the negative number. MR. PETIY: Okay. In beautification, we did go over budget last year. If I recall, we discussed that when we were doing the crosswalks, that we were going to be over budget. Whether or not this money goes into a capital equipment reserve or not may not be as relevant as knowing that we went over budget a little bit last year. CHAIRMAN MOFFA IT: Which year are you talking about? MR. PETIY: It will be in 2010 that will be over budget. MR. LUKASZ: [n 2009, we have reserve for capital outlay. You will see the 2010 transferred carry forward is $50,000, but the additions are $60,000 so it is actually an increase in the reserve for the capital equipment by $10,000. That is the amount. We had reduced that quite a bit last year but we had reserve for capital equipment. When looking at the schedule, we are going to have some other replacements. This is to try to keep that even and not be hit in one year for that replacement. CHAIRMAN MOFFA IT: John, this shows that 2008 actually was under budget. In 2009, it is projected to be under budget. That is all good. I like that. The 2010 budget is way up from the actual expenses of both of prior two years and that concerns me a little bit. It is right on budget, but it is comparable to the budgets for 2008 and 2009, except it is a couple hundred thousand more than was actually spent in 2008 and 2009. MR. LEVY: Which one is he referring to? CHAIRMAN MOFFA IT: I am looking at the last line on beautification. Here you budgeted $1.9 million. In 2009 we spent $1.7 million. In 2008 we spent $1.7 million. For some reason we are budgeting at the same level, even though in the last two years year we have not spent it. Here again. if we were looking to save some money in the budget, I would think this is an ideal place to look. MR. LUKASZ: There has been an increase in the cost fertilizer and that is one of the line items under beautification. I know that based on what we are forecasting spending and what we spent the previous year, it may look like we are budgeting too 1023 -- '" ~-- Pelican Bay Services Division Budget Committee Meeting Minutes A 14 A ril 27, 2009 much, but if we were to have any unexpected expenses, we would not have the funds. MR PETrY: There are a few points here that let me see ifl can explain. You are right that there is fluff in these numbers, because we do a worst-case scenario when we do operations. If you would like to set the number at similar to last year's expenses then, as Mr. laizzo suggested earlier, put $100,000 or $200,000, or whatever amount remains in a reserve, then the Board would have to approve it before it goes. I think that is what we are looking at. Otherwise, if you approve it in this budget, staff can go ahead and spend it without coming back to the Board. If we get efficiencies, it all rolls back into the budget and the carry forward. If you would like to see that and authorize it before staff spends it, then we suggest that we do a budget line item number similar to last year's with a "what if' or contingency fund that can only be approved with us coming back to the Board, which we can do during the nonnal course of business. We could come to you in February and say," it looks like we are spending a little higher than what we thought, we are going to need some reserve." That would cover what Kyle is talking about. He is projecting a higher cost for fertilizer and at the same time, we are considering doing actions that will reduce our fertilizer costs, such as changes in landscaping that would require less fertilizer or by changes in mulch to reduce costs in hauling debris, or whatever the efficiencies are. Either way the money comes back. What you are really considering is whether or not you want to approve the process during the year or if you want to wait until the end of the year and see what efficiencies staff has given you. MR DALLAS: How awkward does it get if we do the lower numbers with the contingency and then have to approve it throughout the year? MR PETrY: I do not find it that awkward at all. Kyle is going to do the best he can with his costs, as he always has. It is a simple matter of going through the procedure of saying, "here is your monthly financial and, yes, we are a little bit high on operation costs and beautification or water management, and, as such, it is probable that we will come to you asking for release of the reserve in March, April," or whatever we predict. MR LEVY: If there were a stonn, you would come to us after the filet and ask for expenses to be approved? MR PETrY: You could adopt a policy that says, "Staff can go into the reserves during an emergency." That is not atypical. It goes to fonn more than anything. Would you like us to bring back to your attention that costs are getting to that ''worst case scenario" that we anticipated in the budget and therefore ask for release of the money, or would you just like staff to just do it as they go through and, if there is any savings, bring it back? It really is a housekeeping issue. Whatever you prefer. CHAIRMAN MOFFATT: Mike, I would look to you for some guidance here. In the minutes of the 23rd that we just approved, Geoff said, "Let me clarifY. I do not mean keeping the assessment the same because we use up more reserves and are 1024 - ..- ".~ "'WI ,,,__,,,,__,,__.C" -.-- Pelican Bay Services Division Budget Committee Meeting Minutes 16 I l'A "'J L April 27, 2009 ot J planning on keeping the expenses the same, the zero percent increase in expense, which I think is the same direction the Pelican Bay Foundation Board is going to get from their Board." Then the motion was to direct staff to develop a budget keeping total expenses the same as last year. Now, I would have looked upon each of these funds, and that is something that I did not clarifY at the beginning. John, you told us, I thought in one of our educational workshops that within a fund, you could change a lot. It did not matter where you spent the money, as long as you were in the fund and you had money within the fund. Once you got out of that fund, then you had to amend the budget? If you were going to overspend the fund, you had to amend the budget. MR. PETIY: If you were going to overspend the funds, you would amend the budget. If you are going to move money from fund to fund, you have to get pennission from Collier County to do so. It would also take your Board direction as well. Staff cannot do that. MR. IAlZZO: But it takes your signature just to move the money from fund to fund, does it not? MR. PETIY: No. I cannot move money fund to fund. I would need to take that before the Board of County Commissioners to get approval. First, though, I would send copies of the minutes to Finance and ask, and then Finance would take it to Collier County Board of Commissioners for consideration. MR. IAIZZO: I do not think we have ever had that situation. MR. PETIY: Right. I do not know that we have ever had it, outside of the budget process. MR. lAIZZO: Fund to fund, you are saying? MR. PETIY: Yes. During the budget process we sometimes take funds and move them at that time because it goes before the Commissioners as a rule during the budget process. That is one time of year that we can do that without doing extracurricular activities. CHAIRMAN MOFFAIT: Let me tell you my understanding then of what Geoffsaid and the motion I thought I was making. I was focusing on expenditures by fund. So, in this case and based on that motion it meant that we were not going to have a budget that would show an increase in expenses over the 2009 projected. It also applies to water management, what we just finished talking about, because we are budgeting more than we are going to spend in 2009. MR. LEVY: I did not view it that way. It said total expenses. Ilhink staffhas pretty much has done that. If you look on the bottom of the summary sheet, water management is down $24,000, beautification is up $10,000 and street lighting is down $16,000 in those first three funds. I am looking at the 2009 budget versus lhe proposed 2010. CHAIRMAN MOFFA IT: That is all I am saying. I think the motion is that we keep the budget, the total expenses the same as last year. 1025 ..---------- III l"T7" ,,_."' -. "---.------.---- - Pelican Bay Services Division Budget Committee Meeting Minutes 16 I 1)1 g A riI 27, 2009 MR. IAlZZO: Yes. cHAIRMAN MOFFA Tf: So, I would view that each budget needs to come in at no more than the expense level that we projected in 2009. MR LEVY: I viewed it as if they were talking the budget 2009 compared to budget 2010. CHAIRMAN MOFF ATf: Well, that is not what we said. It is not what the minutes say. I can see the problem in doing that because then you do not have any leeway. If you keep the expense level the same as last year and all of a sudden something comes up, you have to spend more money and you have to go for approval like what John just told us. MR IAIZZO: Approval is only needed to move from fund to fund. If you are moving assets from administration to field or capital in the same fund, up or down, you can move it, but you still need a signature to do that. CHAIRMAN MOFFA Tf: Does not matter. MR. PETrY: I think we are talking semantics now. If you want to change the budget so that the costs or that the assessments go down, then we can take costs and make them go down as well. But if you take each line item and keep it capped to whatever the actual cost was of last year, you are just going to put more money into either a reserve or to a capital account, as long as you are keeping the cap. You could put it in a contingency fund, but then there are no extra controls on staff, and so we could spend that line item and if we exceed it, we can go into contingency and tap it. If you have it in a reserve, typically the name reserve signifies to staff that the Board wants them to come back to them for discussion before we go into that money. It is a policy procedure that you are looking to decide, if I am hearing right and that is, "How much money should staffbe authorized to spend without coming back to the BoardT I think that is the issue. MR DALLAS: I guess I am a little nervous with being too constraining here. I think we are going to be creating problems we just do not need. CHAIRMAN MOFFATf: John just suggested an option. MR DALLAS: I like the contingency option. CHAIRMAN MOFFATf: Contingency or reserve. MR. DALLAS: You can do the contingency for each one, so that you have some flexibility if the unexpected happens. CHAIRMAN MOFFATf: You could put a reserve in each fund. MR PETrY: That way we will not come back to you with a $500 issue. MR. IAlZZO: But we like to know what is going on, so you can always let us know. MR DALLAS: You can see what is happening. 1026 lPlI ~~._." ""-.~,~,,--.'~. 161 1 A 1 } Pelican Bay Services Division Budget Committee Meeting Minutes April 27, 2009 CHAIRMAN MOFF A TT: Give yourself a lower target. MR. LEVY: The minute you put reserves out there they can amount to hundreds of thousands of dollars by the time you are through and when you put numbers out there you are bringing unneeded attention to it and just inviting questions. MR. PETTY: I would suggest to you based on what you said so far, that there would be a 3 to 5 percent contingency per fund and for the rest of the money, we can talk about a reserve policy. I have not heard you say anything different than it would go to capital right now. If you would also like to have a reserve policy on top of capital, then we are waiting to hear that direction. This 3 to 5 percent contingency would cover the things like the $10,000 here and $4,000 there and the $1,300 over here. CHAIRMAN MOFFA TI: It is not going to be enough in beautification, where you need $200,000. Five percent will not give you 10 percent. MR. PETTY: Cost per budget. Our budget for landscape and beautification did not go up by $200,000, but the assessment did and it is because we are not using carry forward. The costs are stilI the same at $1.9 million. CHAIRMAN MOFFATI: But you are only going to spend $1.7 million in 2009. MR. PETrY: You are going to actual expense versus budget. If that is what you would like us to stick to then that difference is something that we could put into a reserve, if you prefer. 3 to 5 percent for contingency and the remainder you would like to see in a reserve, is that correct? CHAIRMAN MOFFATT: That may be the mantra now. I am just trying to sort it out. MR. PETrY: Both of them are workable. From staff's perspective, we may lose our "ta-cla" at the end of the year where we nonnally go, "hey, we saved money and would like to get a pat on ,the head." That is okay. It ends up being the same. CHAIRMAN MOFFA TI: Gentlemen, I will tell you that I am troubled by the presentation of showing the five year capital program in a one year budget. You do or do not need approval from the Commission to do that? MR. IAIZZO: You need Commission approval for all the budgets. CHAIRMAN MOFFA TI: You just said earlier that if you want to money from the fund, you have to get County approval. You are moving money from fund to fund in putting everything in this capital funds column. MR. PETTY: Yes sir, we are. During the budget process, it would go through the typical review. As I said earlier, this is the one time of year where you can get that done without doing anything extracurricular. You are asking the Commission to adopt this as part of the budget. This budget would be going before them for their approval. Of course after it vents through staff and this Board. If there were any concerns, we would have to bring it back. So far it does not look like there is going to be. We are not doing anything very difficult. 1027 - ~ n...._....-"'."'-_. ..r..... ,"'---" -- '7 ''? t A.14 '. ; / ~.._~ Pelican Bay Services Division Budget Committee Meeting Minutes April 27, 2009 MR. DALLAS: John, there has been some back and forth here, and some of it happened before you arrived, if I remember right. On the five year plan, as I understanding this and correct me if I am wrong, we are putting the monies left over in 2010 into the capital fund, and it is a good sized nwnber. [n that five year plan, you have additional years remaining money being put into capital. When you added all those together, it is $4.5 million dollars over a five year period. MR. PETTY: Ifwe stick to our good intentions, yes, that is the five year plan. MR. DALLAS: Yes. MR. PETTY: [f you stick to that and have no changes or unexpected expenses from a stonn, then it is possible that, yes, you could have put back into your infrastructure $4-$4.5 million. MR. DALLAS: And this is just the first piece of it, first installment? MR. PETTY: Yes sir. This is just what is available to you now and there is no requirement to spend it all at once. The two things we brought to mind were: one, we have not spent any money in capital per se for a long time, other than new projects, so we have some deferred maintenance items; and two, in order to keep the assessments from rollercoastering on us, we would suggest that you would look at some way of keeping that level. CHAIRMAN MOFFATT: The difference between what you are showing on this schedule, which is a couple million, and the $4.5 million are reserves that will be generated in the future, correct? MR. PETTY: It is the difference between operational costs and assessment return; this includes any efficiencies. Ifwe would budget at last year's actual spent nwnber but would have reserve for the budget difference and we met last year's expenditure savings, we would have savings to put into capital. MR. LEVY: So, we are looking in total at a half-million dollars a year, combination of new budget allocation for capital plus carryover from the prior year. MR. PETTY: You are working the nwnber faster than I am in my head. I want to agree. MR. LEVY: You have it in here. You have $2.3 million in fiscal year 2010, so if we get to $4.5-$5 million, it says to me there has to be one-half million a year or something like that given up there. MR. PETTY: If! remember the five year capital plan, I want to say yes, but it may roll the number up. The first year we had this $2 million plus. The second year we had a little nwnber. Third year bigger. Fourth year bigger. Fifth year bigger. That is anticipating cost of living increases as well as assessments. Ifthere is a 3 percent increase in assessments, you are going to capture that and it is going to grow slightly. We showed that growing to $750,000 per year for the capital assessment portion, which equates to about 25 percent of our operating budget. In Management 101, you try to get about 25 percent of your operating 1028 . - - .,...-~.....,. "<_.-,"'~-~ Pelican Bay Services Division Budget Committee Meeting Minutes I. A riI 27, 2009 t.:, budget for capital put back into R and R, renewal and replenishment, so we thought we would show that picture and stop at that level of ftmction of25 percent of operations, which is about $750,000. CHAIRMAN MOFFAIT: This presentation John made, if I am interpreting correctly, that in 2010 we are going to generate $230,000 in each of these three buckets. MR LEVY: I see. CHAIRMAN MOFFAIT: Each bucket is going into capital. It repeats in 2011, 2012, I guess all the way up to 2013. You are generating $690,000 a year and when you add it all up it comes to $4.5 million. MR. LEVY: Maybe that is what he is spending each year. MR PETIY: If you recall, what we did was put the money into capital before we rolled the numbers into this budget. That was as you rightly stated in the first meeting, I was taking numbers that were "one time" numbers into that as well. The new capital program showed a varying grade of$ 4.2 to $4.5 million over five years. MR LEVY: But we are starting with $2.3 million, so that means, in the balance of the years, maybe four more years after 2010, that we are going to put $2.2 million? That is how I am getting the $4.5 million, if that is what the figure is. MR. PETIY: Hopefully, we will get to that, but it depends on how efficient we are if we are able to capture that. Keep in mind that the number you see today at $2 million plus that if we change the budget to reflect actual and put the rest in reserve that the reserve is part of that calculation for potential capital ftmding for later years. MR LEVY: For the next year'? MR PETIY: Yes. MR. LEVY: But you figured that in. MR. PETrY: We figured in that we were going to get 10 percent efficiency. MR. LEVY: You have 10 percent efficiency every year? MR. PETIY: On average. MR. LEVY: And then $150,000 to $200,000 of new money going in? MR. PETIY: With a 3 percent capture, yes, that gets you about there. Typically, we have been able to perform at about 90 percent of budget, if you take out years like the ~urricane years and stuff like that. We get the money back anyway, even though there is no way to plan for it. CHAIRMAN MOFFA IT: Something tells me that you cannot continue indefinitely achieving 10 percent efficiency each year. I am thinking of Kyle. That could be a real problem for him to keep IIDder spending by 10 percent each year. He might 1029 --.- _..;,~",",.,-.w__, "-' ~-"-,,,',", -,=---" 16 I 1~~ 14 I .Pelican Bay Services Division Budget Committee Meeting Minutes April 27, 2009 do it for a couple of years, but I do not know how many years he can do it MR. LEVY: Unless there is an increase in the assessment. If you hold the assessment flat to have a 10 percent efficiency every year, it would get tough. MR. PETrY: Keep in mind that is a self-fulfilling prophecy. The 10 percent is his "worst case scenario" budget that you all approved. If the budget is $5 million and his "worst case scenario," he expects fertilizers to go up and gasoline prices to stay high and electric to be a pain then he is going to put that in his budget. That is what we all do so we are prepared. If at the end of year it comes in at 90 percent, then that is the efficiency. That is what he strives for in his management. He really intends to make the target of 90 percent of costs, but just in case he has that 10 percent "what if' and that is why if you put a 3 to 5 percent contingency in there and the rest in reserves, I feel very comfortable the staff could perfonn. I think every year we will use that general outlook; what we think the budget will cost, worst-case scenario and cover it based on actual costs, plus the three to 5 percent contingency and the rest in reserve. CHAIRMAN MOFFATI: I guess I would like to see what this looks like with the reserve in here and keep the budget to last year's actual and put in a reserve to give them some leeway in case things do not go as well as they did this past year. MR. PETrY: To make sure that we hit the mark., are we referring to 2008 actual or are we referring to 2009 projected? What is the last year that you want to use? CHAIRMAN MOFFA TI: I am looking at 2009 projected, but I think you have to look at 2008 also to make sure that, one of them is not an aberration. Maybe you have to average or something. Use some judgment and ask what makes the most sense. MR. PETrY: It is probably the 2009 projected. unless we see an aberration then go back to 2008. CHAIRMAN MOFFA TI: 2008. These schedules give you that infonnation up front Do it in a way that reserve would stay in the fund, in this bucket. MR. PETrY: Yes, sir. We cannot change without your permission plus the Collier County Commissioners. MR. LEVY: You are not going to have problems with that when you go through your reviews with the County staff? MR. PETrY: No sir. MR. IAIZZO: The other question about reserves is if they see a lot of money in reserves, Fund 111 is going to dry up. MR. LEVY: People are going to pull the documents and look at them. I am talking about Pelican Bay people. That is going to raise many questions, I would think. MR. PETrY: A contingency and reserve? 1030 .---- ,.."..-........ . J:illl .-..-.uJ~_ , - 16 , ,,,. Pelican Bay Services Division Budget Committee Meeting Minutes .. A iii 27, 2009 MR LEVY: Absolutely. CHAIRMAN MOFFATT: But if you explain to them how you prepared the budget, no increase in expense. MR LEVY: You have that now. Pulling it out does not change anything. cHAIRMAN MOFFATT: We will try that for our next meeting and see what it looks like. We will have a clearer thinker then. Geoffwill be back. He was not part of this discussion so he will not be confused. MR LEVY: Do we have the time to do that or do we need a special meeting? MR. PETTY: May 11 is a special meeting. MR. LEVY: We are scheduled for May II. CHAIRMAN MOFFATT: We were going to vote. We think you were here when we were talking about votes. Maybe you were not. These people are okay with it. I know Geoffs okay with it. MR LEVY: What day of the week? CHAIRMAN MOFFATT: Monday. MR LEVY: What time? CHAlRMANMOFFATT: 1:00. MR. LEVY: 1 should be able to do that. CHAIRMAN MOFFATT: 'There was an email this morning from Mary. MR PETTY: There is at least one meeting left for the budget committee, and it is quite possible that there could be more, or you may want to extend it to a time and date certain. if it appears that it is taking too much time. It is quite possible that the full Board may have to schedule something before their June meeting. We may just bump that meeting a week and get it in at the end of May. We are going to try to make our June deadline. CHAIRMAN MOFFATT: John, when is that deadline set? MR PETTY: It is June 1 that we are scheduled with the County Manager to set the budget. Can you get an extension? It is quite possible that we could go there and then working with the County Manager and staff, make some adjustments thereafter, but the County Manager likes to have it set as soon as possible, so we try to accommodate them. MR. IAlZZO: Our budget is generally rubber-stamped. They do not really look at it and worry about it. CHAIRMAN MOFFATT: No. They have bigger issues than us. MR IAlZZO: They are spending their own money. CHAIRMAN MOFFATT: Before we move on, I have one more question. The first page of community beautification in 1031 .__..""-" IIIV v ? ~ , , 16 I " ',...'~ , i " / J..". OJ ~ Pelican Bay Services Division Budget Committee Meeting Minutes April 27, 2009 the 20 I O. In administration, we have a line item called direct client expense. What is direct client expense? It says it is costs from accounting. Is that the same as the indirect reimbursement we talked about? MR. LUKASZ: This is our IT charges. MR. IAlZZO: That is our phone service, our IT. We never liked that from the beginning, but we are stuck with it. CHAIRMAN MOFFATT: This is just IT? MR. LUKASZ: Yes. CHAIRMAN MOFFATT: But we were not billed any of that in water management. MR. IAlZZO: Oh, yes, we did. MR. LUKASZ: Again, they only charge certain cost centers. It is probably the entire Pelican Bay Services Division charge for IT. CHAIRMAN MOFFATT: Here again, you have overtime in there that we talked about already. Was that a 10 percent reduction too? MR. LUKASZ: Yes. MR. DALLAS: What is the story on temporary labor? I notice it appears in many of the fields. What do we do, how do we decide how to use it? MR. LUKASZ: We use that to supplement our full-time staff; they work with our full-time staff. MR. PETTY: For example, when you cut the palm fronds. MR. LUKASZ: When we cut the grass, we usually have a full-time pennanent employee working with two temporary labor employees while the grass is being mowed. Staff increases in the summertime when you do additional mowing. MR. DALLAS: Okay. It is seasonal. MR.IAIZZO: Ifwe look at landscaping, we have 12 full timers. MR. LUKASZ: There are 13 field staff total. MR. IAIZZO: Thirteen in beautification? MR. PETIY: The 13 are spread across the three cost centers. MR. IAIZZO: And then you have another I think 10 people a day? MR. LUKASZ: No. We are using eight landscapers now and we are starting to increase our mowing population right now. CHAIRMAN MOFFATT: Kyle, do you have that schedule of employees? 1032 ,--, ...... ,--- ..... ""'.l\. , . 16 I i~ . 1 C .. ,Pelican Bay Services Division Budget Committee Meeting Minutes ' "'I M !; Ci~ April 27, 2009 ...,~,' ~ MR. LUKASZ: I have it on my computer. CHAIRMAN MOFFATT: It is going to be tough to pass that out. MR. LEVY: Is it the same number of employees? MR. LUKASZ: Yes. The numbers are going to be the same as last year's. MR. IAIZZO: Same as 2oo9? MR. PETIY: It is the same as last year's and we do not anticipate any adjustments, other than what may happen in health insurance and benefits. The County has adopted a no growth mode and we have adopted one so far in the budget. MR. LUKASZ: I take that back. Those salaries will change from what you see because in the 2009 budget you see the salary from 2008, going into 2009 and we essentially budgeted over in salary adj ustments. 2010 will show the 2009 salary with no additional increase in 2010. CHAIRMAN MOFFATT: Kyle on page 29 I have another nit. These are your Tax Collector and Property Appraiser costs. You say fees are based on fiscal year 2008 assessments. Do you mean 201 O? MR. LUKASZ: Yes. That is a typo. The date needs to be changed. CHAIRMAN MOFFATT: Based on the current year? MR. LUKASZ: Yes. CHAIRMAN MOFFATT: I think I am ready to talk street lighting. On the field operations page in the middle of the page you have light bulbs and ballasts. In 2008 you did not spend any money. In 2009 you are spending $12,000, $13,000, and in the 2010 budget you are proposing $20,000. MR. LUKASZ: In 2008 we had all those costs under other operating supplies and we broke those numbers out. CHAIRMAN MOFFATT: Okay. MR. LUKASZ: So, you can see the other operating supplies number has gone down. CHAIRMAN MOFFATT: Why the big increase in this year versus last year, it is about 40 percent higher. MR. LUKASZ: Which number is that? CHAIRMAN MOFFATT: The light bulbs. Light bulbs are $20,000 in your 2010 budget. They are $12,000 in your 2009. MR. LUKASZ: We are anticipating that they will be $13,000. We kept the number to $20,500. That number can fluctuate. We get many lightning stonos in the summertime, so we can get additional costs. Even with the contractual services for the electrician we try to do most of the repairs in-house, but we do get repairs that require the services of a licensed electrician. 1033 . . ..,---..- 116 '1 A 14 , Pelican Bay Services Division Budget Committee Meeting Minutes April 27, 2009 MR. PErrY: Again, this is that area subject to lightning, as Kyle said. If lightning hit just the right spot, it could take out halfa grid of these streetlights and blow the ballasts out of them . Probably the highest expense item we have is replacing these parts for streetlights. Even though we have lightning protection on them, they still are hammered, so having a little fluff there is probably appropriate. CHAIRMAN MOFFA IT: Here again, I am looking at your total expenditures. 2008 is $23 I ,000, 2009 is $238,000 and this year's budget is $290,000, so we will do the same thing there, at least on that. MR LUKASZ: Part of that is also other fees and charges because we did not have an ad valorem tax, so there there is an additional $30,000 cost there. MR IAIZZO: Did we consume all that leftover monies that we carried forward? MR PErrY: No sir. There was some carry forward. That is part of the $2 million plus in your capital fund. Whatever was left in there was carried over. MR IAIZZO: Carry-over picked up some of the reserves that we had in street lighting? MR PErrY: Oh absolutely. CHAIRMAN MOFFA IT: I thought those were restricted reserves. MR PErrY: Again, during the budget process, if you are going to move the items then this is the time to move them. If you would like to keep them in the same funds they currently are in we can look at doing that. We tried to put it into a capital fund that you could spend in any location you like and spend as appropriate. We tried to give you the most adaptable box. MR LUKASZ: On page 34 you can see that it outlines the transfer into capital projects. MR LEVY: I see. There was no ad valorem tax last year. MR PErrY: We had the security issue change. MR LEVY: There was an ad valorem tax last year? MR. PErrY: Yes, in 2009. CHAIRMAN MOFFAIT: 2009. MR PErrY: Last year, no. We were still using up carry forward. MR LEVY: But 2009 there was. MR PErrY: Yes sir. For the current year 2009, we decided to do a total ad valorem vs. use some reserve and some ad valorem. We thought if we were going to go back to the residents for this, we wanted to keep them the same. MR LEVY: Will you try to collect their fees and roll them into the next year? 1034 .~- ." , -"",.~ I7'\1l IilllJ ~_"'_"".;'_';i. ~ 161'1 'f A A I ,- Pelican Bay Services Division Budget Committee Meeting Minutes ".,;" April 27, 2009 MR PETTY: What fees, sir? MR LEVY: The Tax Collector and the Property Appraiser revenues that have rolled into 2010. It shows that in 2009 there is no charge for tax collection. MR PETTY: In 2009 it says there is. It just does not show anticipated. He has not filled out those line items. MR LEVY: Well, it says zero. MR PETTY: I am thinking that he has to update that. MR LEVY: All right. I was a little confused. MR PETTY: Weare paying this year. They did not forget us. CHAIRMAN MOFFATT: How do you determine what the ad valorem rate is? MR LUKASZ: The County gave us the total assessed value of the community and you divide the fund required by that. That gives you the ad valorem rate. CHAIRMAN MOFFATT: Can you put that in this booklet somewhere because if we are trying to keep our assessments the same that ought to be included in keeping them the same. MR PETTY: We try to do that on the front page of the summary; we try to show it both ways, one as a millage rate and then as the average user. You see a total, but of course it does change. We try to keep street lighting level; we can keep to the costs very well, but it depends on your taxable value whether it went up or down. CHAIRMAN MOFFA IT: You cannot fix that part. MR PETTY: No. CHAIRMAN MOFFATT: I have the millage rate from the Commission meeting last year. It was over $3.50 and that was an average price. I do not have an $8 million dollar house. MR PETTY: Neither do I, but yes, we broke it out into "per equivalent residential unit." We have X number per year and divide the ad valorem by that number. That is why you end up with your average cost. CHAIRMAN MOFFATT: Kyle, just a question for my own edification. On page 38 you are talking about lights and poles and on the 250-watt double luminaries, you have 260 lights and 106 poles, whereas on the loo-watt double luminaries you have 12 lights and six poles. Why do not you have 260 lights and 130 poles? You are telling me that there are more than double, I guess. Do you see that at the very bottom? MR LUKASZ: I do see. The amount of bulbs should be half what the amount of lights are. I will have to look into this to see if something is messed up. 1035 _ __..~____"O.~~ . ~ ""~_" u , Pelican Bay Services Division Budget Committee Meeting Minutes 16 I April 27, :!009 ~ f CHAIRMAN MOFFATT: 1 do not feel so stupid now. That shows up on several pages. Anyone have anything el n 4 street lighting? MR IAIZZO: How many light bulbs are there in a fixture up on top? MR PETTY: It depends. MR IAIZZO: Some show single light per pole and then there are possibly two lights per pole. MR PETTY: Single family, for example, you typically have a single light. Going down Pelican Bay Boulevard a streetlight typically would have a double, one for each lane if you will, so it depends. CHAIRMAN MOFFA IT: Clam Bay is the one 1 need help on. Why did you not prepare the same type of scheduling for Clam Bay as you prepared for the other three columns? You have half of it here only in the book, but it is not on the separate schedules. Why do you have the 2008 budget actual, the 2009 column and the 2010 all on the same page? MR LUKASZ: I thought it related to operations, but I can add that in there. I mean in the past it is been pretty much all capital. MR. PETTY: All capital projects are related. MR LUKASZ: Capital projects or the Board decides to use them as improvements. I look at it as more of an operational comparison among the items. CHAIRMAN MOFFATT: Where is the 2010 budget for Clam Bay? MR DALLAS: Page 43. MR lAIZZO: You are looking at it MR. DALLAS: This is not all printed together. MR LUKASZ: If you look at page 43. MR DALLAS: Both 43 and 44 together. MR LEVY: Back on page 44, I have a question. If you show revenue of$331,000 and I am looking at the fiscal year 2009 budget and it shows appropriations and charges of $804,000. The first column on page 44, it kind of threw me. CHAIRMAN MOFFATT: It is way out of whack compared to the fourth column on that page, which is what you are going to actually spend. MR LEVY: On the budget I thought the revenue and the appropriations were supposed to be balanced, be the same. MR IAIZZO: They are supposed to be balanced. MR PETTY: The existing budget of $331, I 00, $284,200 down under capital and the operations in the middle does not 1036 .- 11111 --- '" - " , ~~ , , Pelican Bay Services Division Budget Committee Meeting Minutes ,d"i April 27, 2009 1 A exist in the 2009 budget, so I suspect it was a copy and paste that has not been deleted yet. Do you agree? 14 MR. LUKASZ: Yes. MR PETTY: That was a good catch. MR LEVY: If I look at this book, the $331,000 appropriations and the $331,000 revenue are the same. MR. PETTY: And then you put the carry forward that we hard tagged last year that was $224,000 and that should balance your projects. The number $508,800 is the one that should not be there in the middle for operations. We can correct that in the next one, but thank you. MR LEVY: It should show $331, 100, should it not? MR. PETTY: Plus carry forward, yes sir. In other words, on the front page of your budget for Clam Bay you have $331,000 from carry forward and $214,000 in interfund transfers for a total of $545,000. Your budget should be $545,000 in the 2009 budget column, but you are showing $331,000. MR LEVY: No. That is 2009. $545,000 is fiscal year 20 to and the $331,000 is fiscal year 2009. MR. PETTY: You are right. MR LUKASZ: On page 43 it shows $545,000 as revenue with total appropriations of$545,000. MR LEVY: Yes. It is just the next page is in error. MR IAIZZO: page 44 is an error. It does not show the carry forward. CHAIRMAN MOFFATT: It may be helpful since we cannot really compare very well if you can tell us who we are paying what to on pages 46 and 47. MR PETTY: If I may step in for j ust a minute, this was the report that I asked Tim Hall to submit to us for the budget process, so the majority of this would go to Tim Hall with whatever staff can do being taken out. I do not know if that has actually gone through the process yet. We are still very green on this management plan for Clam Bay. MR IAIZZO: We should separate staffexpenSe5 from Tim Hall. MR PETTY: Absolutely. It is just that we do not have the amount broken down. We have the totals for the categories but the difference is going to be, "who gets what funds? We want staff to do as much as they can do before we start paying other professionals outside. This is what we have always done. CHAIRMAN MOFFATT: Is this $83,000 on page 46. That is Tim Hall? The total? MR PETTY: $83,000 is Tim and the management report as well. CHAIRMAN MOFFA IT: No. That is all detail making up that 83,000. 1037 , --,.,~- ._,.",~..'-- - Pelican Bay Services Division Budget Committee Meeting Minutes 16 / I A ril 27, 2009 b ~. MR DALLAS: Does he also do the biological monitoring, the ecology stuff? MR PETTY: Yes, except for water quality. We do it "in house" and we do some of the maintenance with our own staff. MR. DALLAS: Would the staff numbers be included in here or is that somewhere else? MR. PETTY: We asked Tim when he prepared the budget to include our time as well. We were looking for the total numbers. MR IAIZZO: I assume in the future you are going to separate the tasks? MR PETTY: Oh absolutely. Before you approve Tim Hall's contract you will see exactly what we pay him for and we will pull it out of the budget that way. CHAIRMAN MOFFATT: So that is basically Tim. Page 47 has a very similar amount, $83,500. Who is this being paid to? MR. LUKASZ: Contract labor. MR PETrY: Let me jump in and give Kyle a second. If we are going after nuisance trees that would be a separate contract. We would pull off the County's list of authorized vendors approved for that work. Nuisance trees would not be Tim or any of his subs. If it was to hand cut channels or to maintain some hand cut channels where they walk through the mangroves, again then that would be a separate entity, not Tim Hall. Tim Hall would possibly supervise the work to see that it was done correctly but it would be a separate contract that we would go to. MR IAIZZO: Who does the hydrographic monitoring? MR LUKASZ: The hydrographic monitoring presently goes through Sobel!. MR. IAIZZO: It is his machines out there? MR LUKASZ: No. The tide gauges are actually our equipment and our personnel goes out and downloads that information on a periodic basis. MR IAIZZO: The tide gauges being the hydrographic monitoring? MR LUKASZ: There is more to the hydrographic monitoring than that, but that is one of the pieces of it. MR. IAIZZO: Should we cut these interior channels yearly because we pay monies all the time for this task? MR LUKASZ: That is the maintenance of the interior channels. MR IAIZZO: But are we doing it every year? MR LUKASZ: Yes. 1038 w_",,,~,,_,_,~_~,,,,,_.,,,,, , .,... ~~ 7~-'''-'" III v__ ......,.. - 16 I t 1 Pelican Bay Services Division Budget Committee Meeting Minutes April 27, 2009 tff14 MR LEVY: But do we need a permit? MR. WZZO: We have a fixed permit. MR PETTY: Probably so. These channels are prone to annual maintenance. Ifwe have a really quiet year, we may get away with it, but since they are so shallow and the difference between survival or not is literally the distance of like this. If they see build-up then we need to have the money available so that we can go after it. CHAIRMAN MOFFATT: If I try to create my own schedule on page 44 where I put the 20 10 budget in there, the line engineering under operations, whereas last year you budgeted $60,000 and this year you are going to budget $83,100. Other contractual where you are going to spend $6,000 in 2009, you are going to budget $83,500 this year? MR LUKASZ: Are you talking about engineering fees? CHAIRMAN MOFFATT: Yes. Under operations, engineering fees. MR LUKASZ: We spent $225,000 last year and the 2010 budget is $3,000 more than that. MR PETTY: Are you adding those two categories together, Kyle? MR LUKASZ: I am looking at the summary page 50 ofthe 2009 budget. Do you see engineering fees? CHAIRMAN MOFFATT: Yes, but that did not carry over to page 44 of the 2010 budget. It may be useful to take another look at the Clam Bay part of the budget in our 2010 booklet. It seems disjointed from what you have in the 2009 booklet Keith, did you figure it out? MR. LEVY: page 44 is no good. You have to skip that page. MR PETTY: If! could go back to page 43, the main point here is that the money to take care of the mangroves is going down to $170,000 projected. CHAIRMAN MOFFATT: And that is from the $225,000 last year? MR PETTY: Yes sir. CHAIRMAN MOFFATT: Okay. MR PETTY: The rest we are throwing out of the capital side versus an operational issue, such as a permit. It could also be considered a reduction in capital last year because we are indeed reducing the capital requirements of the restoration program. Weare starting a new program and we are going to expand the maintenance items and in this case target some of this money for use on the berm, which is that separator of our salt and fresh water. We are no longer hindered by that ten-year permit and we can expand beyond it. CHAIRMAN MOFFATT: Can you maintain the mangroves for $50,000 less? 1039 ,~~.,",""...~- - ''1'''''''''__ T 11~ I 1UU ~ ,. Pelican Bay Services Division Budget Committee Meeting Minutes ~'; ! ;; April 27, 2009 MR PElTY: At $170,000 or $120,OOO? CHAIRMAN MOFFA IT: Yes. $170,000 vs. the $225,000 from last year. MR. PETTY: Yes sir. CHAIRMAN MOFFATT: What goes out of that $225,ooO? MR PETTY: Most of it has to do with permit requirements that no longer apply. It has to do with a lot of work that has to be done by the professionals to do the annual report. A lot of that goes away. CHAIRMAN MOFFATT: I just think there will be questions about that to make sure we are not short-changing the mangroves. MR PElTY: Remember that we had those costs in here associated with Clam Pass. This is just for maintaining the interior channels or the hand cut channels in the mangroves. Nothing to do with the Pass, so there are significant savings. MR IAIZZO: The only time we had to deal with the Pass is when we had to dredge. MR PETTY: No, sir. The annual report requires to us do site surveys of the wall and the hydraulic analysis of what comes in and out. This is j ust for that maintenance. We are hoping our data loggers tell us what the tidal prism is in upper Clam Bay and inner Clam Bay without actually measuring the sides of the Pass or having to do a site surveyor hydraulic analysis. I am sure w will still have to do some calculation on what comes through the Pass, but we are hoping to turn it around and start measuring from the other side so to speak. We are trying to get to a point where the data loggers are telling Kyle and the staffhere in Pelican Bay if we should be concerned about the mangroves, or should we be in crisis mode or are they all in good shape? It should all be based on how much water level is coming in each day. If we start to see the tidal prism shrink and if water goes down an inch then the data loggers should report to us as quickly as possible so we know to go out there and start looking around at what is happening. If cut channels or interior cut channels were the problems then of course we would pay. CHAIRMAN MOFFAIT: How often are they recorded? MR PETTY: Weare trying to get this done in real time. I think they are looking at the data loggers as close to real time as they can get. MR LUKASZ: The actual recorders that are out there are actually recording the elevations every two minutes and then it is recorded and downloaded every four to six weeks. MR. PETTY: That is the hard data. Weare trying to get them to transmit that in real time. CHAIRMAN MOFFA IT: Most of them put boots on and trudge MR PETTY: They do. Every month they go out there and they download the data. We are going to try to get it so that 1040 ....... , ~. _11.1IIlI - ----...,-.......,' ,,,.... 16 J Pelican Bay Services Division Budget Committee Meeting Minutes .. " 4, '-'!I . ~, April 27, 2009 ~ j-th J !'~' ~,. ~ they upload by telemetry, but it is somewhat of a harsh environment, so we are going to be testing first. MR. LUKASZ: That forecasting sheet, one of the problems is the numbers for the 2009 budget, they are showing the total amount that fall into engineering for, you know once the money is budgeted in capital projects, it stays in the capital projects. Those total numbers are in engineering. Therefore, I needed to show those as rather rolled in. The money had been previously collected for engineering that had not been spent. MR PETTY: The hard tag money, you rolled over that? MR. LUKASZ: Yes. MR. PETTY: So, the numbers in comparison and we will update this and then go over it line item by line item. Some of these may be lopsided because of when we did a carry forward, but we will explain when we update the sheet. CHAIRMAN MOFFATT: Let me ask you. When you developed $331,000 carry forward, what did you assume with respect to Fund III collections in 2009? MR LUKASZ: That they would receive the $214,000. CHAIRMAN MOFFA IT: That you would get that. So, if you do not get it, then the $331,000 changes? MR LEVY: Weare short $214,000 in our fiscal year 20 I 0 budget. MR. LUKASZ: This assumes we are going to get it this year. MR LEVY: As part of that reserves and unallocated, whatever we are talking about. MR PETTY: We did check to see what the status quo is. Instead of it being allocated to us on a monthly basis, as it had in the past, it was now scheduled to come out at the end of the year. Now, we are taking that to mean that the County is holding onto the money to make sure that its programs concerning Clam Bay are fully funded. That would include what we would do that would be conformance, and it would include what the new Clam Bay Advisory Group is currently having to do. I am hopeful that we are able to get the money back, if we need it, but it is possible that some of it may be reallocated. In particular, I expect that the money for whatever signs that is required would be pulled from that amount. CHAIRMAN MOFFATT: I read something where we are paying for the installation of the channel markers. MR PElTY: That was what the manager's position has always been. That was part of our permit, and the fact that the County had to kick that into another department was because of the conflicts between communities, and that it was still a fiscal responsibility and therefore it would come out of the funds that the County had allocated for such fiscal CHAIRMAN MOFFATT: I think it was only $13, 000 or $15,000. It was not a big number. MR PETTY: We hope it is not a big number. 1041 --"-"-"'-'""~""--- ,,,,_..-",-,._,",- ,.....,..,,"'~.__..""'w Pelican Bay Services Division Budget Committee Meeting Minutes I A riI27,2009 MR. LEVY: Has that been put to bed? r 1 CHAIRMAN MOFFATT: No. A 1_ It / MR. PETTY: No, sir. MR. LEVY: The signs? MR PElTY: No, sir. It is on the commissioners' agenda MR LEVY: I think so. MR DALLAS: It is moving through the process. CHAIRMAN MOFFATT: I think it is all been agreed upon. There are still people objecting to it, but MR LEVY: They are right. You mean, the Clam Bay Advisory Committee agreed on Coast Guard signs but I think the Foundation is taking exception? MR DALLAS: Yes. They are. MR PETTY: Well, the process continues, as well stated by Mr. Dallas. The submittal by the Clam Bay Advisory Group coming from coastal management is going to the full commission at the next meeting. We will see what happens from there. I think our money I am hoping that our money will come through. I have not had a chance to talk with the manager's office, since Mr. Mudd left on medical leave, but we do have an appointment to be scheduled with Mr. Ochs. CHAIRMAN MOFFATI: May 12 is the County commission. I thought it was on the consent agenda. MR PElTY: Part of it is, but we understand that some of those have been pulled, for whatever reason. Maybe somebody wants to talk about this before then. CHAIRMAN MOFFA IT: That begs the question, though, how do we fund Clam Bay if we do not get Ill? Where do we pull the money from? MR. PETTY: It comes from capital. Now remember that your operations are $170,000. We should be able to cover that with money that we know we have in the pot right now, without having to worry about them sending us this year's allocation. However, it will affect your $2 million and change, maybe $1.8 million depending on whether this money is available. That is kind ofthe beauty of having everything affect that capital program. All capital programs are approved by the Board and only the Board, subject to fund availability. If you have the money, great. If you do not have the money, the project does not go. CHAIRMAN MOFFATT: You are putting too much money into this. If you do not get that Fund 111, there is no reason why you cannot move the $137,800 in assessments from capital to Clam Bay, is there? MR PETTY: No reason at all. 1042 - .. - - iJ ft. ~ i I . Pelicao Bay Services Division Budget Committee Meeting Minutes _0 April 27, 2009 CHAIRMAN MOFFATT: I am just very concerned we are going to go to the County ,,11' ,A I} '1 l .~ 1'1 1 ~ ~~,~ W"'f, MR PETTY: We are going to collect the $137,000. CHAIRMAN MOFFATT: Oh, yes. That is our money. MR PETTY: That is our money. We can put that towards operations, if we want, and the carry forward from prior years gives us more than enough for the $170,000. What will affect it though is what capital we will be able to spend in this category. As we talked about, we were thinking about doing berm work out of this category. CHAIRMAN MOFFA IT: I am just concerned about the looks of us asking for Fund 111, and we are not assessing ourselves anything. MR. PElTY: It does not. CHAIRMAN MOFFATT: In that column. Somebody looks at this and says, oh, you want our money but you are not putting your own money in. MR PETTY: Well, part of it is discussed on an administrator to manager basis and [ can tell you that we are constantly looking for more money to come out of Fund 111, regardless. Fund III is a municipal special taxing overlay and should be spent in your backyard. You have contributed somewhere between five and six million dollars per year every year, and we are lucky if we get 250. Mr. Sutphin has gone up as the Board representative many a time asking for a little bit more fairness. However, there is a lot of need out there, and we are a donor community, and that position is well known. As a municipal special taxing unit, this relative return is still considered to be slight, so I do not worry too much about that part, sir, but I do understand a lot. MR LEVY: Is that where they get the money to take care of the medians, out of that five or six million? MR PETTY: No, sir, they do not. The five or six million, if you look at what the expenditure costs, it typically goes for one-time events or entry features for new facilities on older communities. It will go for one-time improvements to a daycare park or not a daycare park, but a park and a few other odds and ends. Most of this goes for window dressing, if you will, more for the looks and feel of the community. That is where most of the capital outlay goes for this. You will see a lot of this spent in Golden Gate. You will see a lot of it spent in East Naples. You will see a lot of it spent in other places. Of course it also goes for some general County business that they have allocated to this fund, such as the compo plan, building and permitting, that they have squeezed out of normal government and tried to shove over here. CHAIRMAN MOFFATT: Capital funds, you agree well, you are telling us that it makes the most sense to put the five years in this budget, even though we have no detail of what we are going to spend it on; is that right? 1043 ,.~.. . J~ - .~-,-".,,..^""_..., Pelican Bay Services Division Budget Committee Meeting Minutes't r-) April 27, 2009 1-A-1 . ,i~ i' MR PETTY: I do not know why you would want to put the five year in, other than just clarity purposes. However, in . the adoption of the budget you can only do one year at a time. Therefore, the next four or the next five years is the guideline, if anything. In this particular budget, once we make the changes to the 3 percent contingency and the reserves, you are going to see this capital line go down. MR IAIZZO: Drop. MR DALLAS: Jerry, I am confused by your comment because you keep talking about the five year, but I only see one year here. What is the five years that you are seeing? CHAIRMAN MOFFATT: Well, this is a start on what we would spend on a five year program. And that five year program, which we viewed MR. DALLAS: Yes, I saw it. CHAIRMAN MOFFA IT: At this meeting. However, there is no way we can spend two million one, two, or three in one year. We have not even identified what we want to spend it on. MR DALLAS: True. CHAIRMAN MOFFATT: So, I can see adopting a five year program, separate and apart from the budget. However, in the budget, if we are going to approve a budget, to me, you will approve what you think you are going to spend during the year on specific projects, and you monitor the projects and you hold people accountable. In addition, I do not see where we can do that on this basis. MR. PETTY: If! may. We are only asking that you approve a one year budget not a five year. The five year is a policy that we are asking your direction on as staff. You can amend it at will at any time. CHAIRMAN MOFFATT: I can agree with that. MR PETTY: We are with you. We do not want you to approve, nOT are we going to ask the Board to approve a five year capital plan. What we are going to ask them to do is approve this year's budget and then say, if it does not rain and if God still loves us in five years, we might be able to accomplish this, because we have a policy now where any efficiency we have will roll out of the budget into a capital plan. Moreover, every year it will be our job to tell you what is available in your capital budget for you to consider. CHAIRMAN MOFFATT: I can agree with that. MR LEVY: What it does if we look at the financial report here, we have got a lot of numbers of different where you essentially got reserves and a lot of different numbers. However, the way I look at it is, they are taking them all now and putting 1044 ~ "..- - "~-" ~,.."~.. i1j.. ,,-,.~,.._' .....In 'P'W' -- > 16 I f Pelican Bay Services Division Budget Committee Meeting Minutes A ril 27,2009 " . j J. "'1' it in one number so it is going to be cleaner. I have got one number that says this is what you have. CHAIRMAN MOFFATT: I can see that on here but I cannot see it on here. MR LEVY: But it is not on here. CHAIRMAN MOFFATT: No. However, when you said, all they are going to do is combine those numbers MR DALLAS: A lot of the money that you are worried about is really stuff you carry forward from last year. MR LEVY: That is right. The money exists already. MR DALLAS: It exists already. In addition, we are just we have not quite spent we have not quite figured out where we are going to spend it. MR LEVY: The money is there. CHAIRMAN MOFFATT: But why have that call in there for capital projects, because it is not a capital project for 201 O? MR IAIZZO: It is not going to be in here. MR PElTY: It is quite possible, subject to Board approval, of course, that you could spend the $2 million in 2010. That could happen on one project. Pathways alone, as you know with what we gave you that it was $2.5 million dollars unto itself and that is a six-month to nine month project. MR IAIZZO: Which project was that? MR LEVY: The pathways. MR IAIZZO: But again, the pathways like I said if you go that high on an expense you have got to go to the residents. You do not go to a Board to spend resident money of two million plus. MR PETTY: Whatever policy the Board wishes to take on how they wish to go forward with capital projects is fine with us. MR DALLAS: But if the $2.5 million was just to get the pathways back to where they are or should be now, I do not see where you go to the community, unless you are changing them. MR. LEVY: That is going to eight foot wide pathways. MR IAIZZO: That is changing them. MR. PElTY: That would be widening them and making them over. Still, you could spend the money in a year, depending on what you want to do. From our estimate, the berms could be $400,000. Pathways could be as high as $2.5 million even if it goes to the public. In addition, there are a few other wish list things out there. Landscaping. Landscaping is a 1045 ."...- --~",,-,--,-,",~'.. -. .J___"''''_~_ . , Pelican Bay Services Division Budget Committee Meeting Minutes 1-lrI- April 27, 2009 bottomless pit. It is like owning a boat; you cannot spend too much on a boat. CHAIRMAN MOFFATT: It is a lot of those items I mentioned at the very beginning of the meeting ~tljmA nero Board direction on. MR IAIZZO: Full Board. CHAIRMAN MOFFATT: Berm works, crosswalks. I know there are people looking for more crosswalks. The berm, we talked about. The sidewalk, we have talked about. The operations building, whatever we are going to do there, I guess we ought to get an estimate there. MR PETTY: Mr. Chairman, we were hoping that you would be asking them for a policy where they would approve each project by the Board and not try to come up with a list of projects for this year. The policy was that any project would have to be approved by the Board at the time that you wish to award. Therefore, in other words, you would not have a schedule of eight projects at the beginning of the year. You would have to determine you would bring it up one at a time. Just because it shows it is in the capital budget does not mean it can be expended, as long as you recommend that a policy be adopted that the money cannot be spent on a capital, unless the Board approves it project by project. Now, staffwould have to come to you with, we'd like to do half of the sidewalk this year, we'd like to come to you and do berm one this year, and here are the dollars you would approve each contract, as we would let it. MR DALLAS: That does not bother me, that approach, because I know that we have got enough projects out there, if we could decide on them, to easily use the money that is there. Therefore, I think another issue is we may not have enough money long term. And so, putting it in there without saying, what it is for, we have a long laundry list of things that want to be considered, but in conjunction with the Foundation so that we aren't undoing each other's work. CHAIRMAN MOFFATT: I thought that was our policy that we had to have the Board approve every capital project. MR DALLAS: Yes, this is good. CHAIRMAN MOFFATT: One of the capital projects before we get there is that I still think it is important to get somebody to advise us from a community-wide perspective what ought to be done. MR. PETTY: Mr. Chairman CHAIRMAN MOFFATT: How do you go about doing it? I could not see going to the Board and the Board saying, yes, let us put in those 8 foot pathways. " MR LEVY: We are not going to go that. MR DALLAS: John, you have been involved in some conversations, or have you, with the Foundation, because I know 1046 'M_"_~ _'"_.H"....,.",,,,.,,_,,,,.. I I ~ "'.""~.._'~ 16 . ,Pelican Bay Services Division Budget Committee Meeting Minutes j , April 27, 2009 , they are doing something off in that area. I am not sure what. 11, MR PETTY: And the point of having an expert on the Division's side is very applicable and we would do that. If it were to become a long-term issue then we would have an engineer, an architect or a financial consultant. We would always want to have that protection, but we do not want to duplicate the efforts of the Foundation. To give you an example of how this might work, for the landscaping they have had a landscape architect look at some stuff. Moreover, if they want to put together a plan that we think is workable then what we would do is we would hire our own landscape architect who would act as a value engineer and make sure that what was implemented was compatible. We have already checked with the County on our ability to do that. That way I think we can partner with the Foundation. They come up with their thoughts but they would have to conform to our requirements before we can tap the six percent, and that keeps it all right down the middle where we like it. MR DALLAS: And that way you do not have dueling consultants. MR PETTY: Correct. However, we would have a professional on our side protecting our interests. You almost have to. MR LEVY: I have another subject here. I do not know. Are we ready to go onto another subject, Jerry, or do you want to stay with this? CHAIRMAN MOFFATT: Unrelated to the budget? MR LEVY: No. Budget related. CHAIRMAN MOFFATT: Goahead. MR LEVY: I wanted to ask about Table A, which is on the second page behind the summary of the draft fiscal year 2010 budget. It essentially shows the fund balance of fiscal year September 30,2009 projected fund balance of$3.5 million going to a projected balance at the end of fiscal year 2010. I am using round numbers for a drop of$2.5 million dollars. That is essentially taking the money to a large degree that we are putting into this capital pot. Does this mean that even after we do that, we still a million dollars sitting in the coffers? MR PETTY: Yes, sir. That is the two-and-one-half months of cash carry forward. MR LEVY: I forgot about that one. MR PETTY: And the equipment fund. MR. LEVY: And the what? What is the other one? MR PETTY: The equipment fund. MR LEVY: And the equipment fund. Thank you. CHAIRMAN MOFFA IT: How much is equipment? 1047 .--~~." .. ._~""' ,.,~"- _.-^ _.... -~'._-'"'-"--_.-<-' ""0'-.__- Pelican Bay Services Division Budget Committee Meeting Minutes 16 A ril 27, 2009 MR. LUKASZ: $166,000. MR. IAIZZO: And over how long a period are we going to spend that money? MR PElTY: That covers all of our rolling stock divided by an average of five-year life on rolling stock. Is that about right, Kyle? Five years is what we came up with. MR IAIZZO: Five years? MR PETTY: You take the capital cost of all of our trucks and big lawnmowers and tractors; you divide that by five, and that is what we think we should have in a reserve so that we do not go out of whack in anyone year. Now, if it is just one or two trucks it is a piece of cake. If it is 10 or ifit is three tractors and 14 mowers, which can happen, that is what the reserve is for. It is for leveling out the assessment so you do not see a big hit. That is all it is. Then you take a year or two to build the fund back up. MR IAIZZO: We will never spend that kind of money in one year. MR PETTY: $125,000? MR. IAIZZO: No, $500,000. MR PETTY: Oh, no $125,000. MR IAIZZO: I thought you said $500,000. MR PElTY: Oh, no. If so, we will have some really nice lawnmowers. MR LUKASZ: It is about $155,000. MR. IAIZZO: I thought he said $500,000. MR. PETTY: No wonder he is worried. CHAIRMAN MOFFAIT: John the two-and-one-half months or the three months is $842,000. If we go to two-and-one-half months then it comes down to about $700,000. MR. PElTY: I can correct that, sir. CHAIRMAN MOFFATT: Is that what is in these million dollars or is it still at the three month level? Did you take the $140,000 out? MR LUKASZ: It is the two-and-one-half months. CHAIRMAN MOFFATT: Okay. The million dollars includes $150,000 in equipment and $700,000 in two-and-one-halfmonth's cash flow. That is $850,000. There is still almost another $200,000. MR PElTY: I think you have $900,000. I am sorry; I thought you said $750,000 and $150,000. CHAIRMAN MOFFA IT: I said $150,000 and $700,000 so almost $200,000 or so. 1048 .-........ .~>-~'''" .--_. ..- ~,'""""'~-"".".,,~-- ~ ~_ ?II' _UIIl..1$I " -".--...,,-, "'_._--,"'~'- 16 I. I , Pelican Bay Services Division Budget Committee Meeting Minutes 1 A 1 ~ f~ April 27, 2009 ,.,.,;\ -t,,,:, MR LUKASZ: If you look at Table A, where it had reserve for operations, about the middle of the page you see there is a $167,668 water management. That is the two-and-one-half months of the 2009 budget. $400,000 would be community beautification and then the $62,000 for streetlights. That is based on two-and-one-half months. CHAIRMAN MOFFATT: Okay. MR LUKASZ: And below that is the reserve for capital. MR. LEVY: Kyle, could you say that again? I did not follow you. MR LUKASZ: Under fund balance allocation reserve for operations, if you go to the subtotal line there is a $167,668 MR LEVY: Yes. MR LUKASZ: $400,379 is two-and-one-halfmonth's cash flow of the previous year's budget. MR LEVY: But the question is what is the other $150,000 for? $700,000 and $150,000 is $850,000. You left close to $200,000. What is the other $2oo,000? MR LUKASZ: All the way over to the right you have $867,000 Clam Bay, and then you have $166,000 in the reserves for capital outlay, which is equipment. MR LEVY: Well, you said we have $156,000 for equipment. You said we have $700,000 for two-and-one-half month's cash flow, is that correct? MR DALLAS: He is saying $867,000. CHAIRMAN MOFFAIT: Well, no. It looks like it is $867,000. Am I right? MR LUKASZ: The $867,000 also includes a reserve in Clam Bay of$236,000. CHAIRMAN MOFFA IT: Which is what? MR LUKASZ: It is a reserve number. MR. LEVY: That is the number we are looking for $236,000 in Clam Bay. MR PETTY: It is a one-time deal. MR LEVY: What is it? MR. DALLAS: What is it for? MR. PElTY: It is unspent money for Clam Bay. MR LEVY: That we did not roll over into the capital number but we could have. MR PElTY: It will end up going. It all ends up going. It is just that it flowed through here first. Clam Bay, being a capital projects fund is going to show up on the County's books. Any time you hard tag that money, it is going to show up as a 1049 ,.-.. --~. ...........~---- .l"'l__~___'_ __ -,. .. ,.. ..... ~---"'-=---<-;~-'" Pelican Bay Services Division Budget Committee Meeting Minutes 1611. A ~f1. ' April 27, 2009 reserve. Weare going to flow it into a capital program. CHAIRMAN MOFFATT: What this schedule tells me, though, is, on projecting the end of 20 10; I only have a million dollars left, when in fact I know I am going to have most ofthat two million left because I am not going to be able to spend it any more. MR. PETTY: We do not know that. CHAIRMAN MOFFATT: Let us be reasonable. Reasonable would be something that we were actually going to spend. MR PElTY: I do not know that. CHAIRMAN MOFFATT: I know you do not. MR PElTY: We will put in whatever number you want. You are talking about projecting in the 20 I 0 budget what will be left at the end of the year and projecting that would be money left over out of the two million plus. And I do not know how to project that number, do you? MR LEVY: This way what we have done is they set out the money available. That is what they have done. They have set it out. And if they leave it back in the year, it is not going to be set out. It used to be. That is why the fund balance was so high before $3,167,000 at the end of2oo8. It rolls. It was all submerged. Now at least it is out in the open and we can look at the two million two that is available. Whether you spend it or not, it is up to the Board. MR IAIZZO: It is projected. It is just a wild guess. CHAIRMAN MOFFATT: On page I, then, would you have any objection to labeling that column that now says capital projects, call it funds available for capital projects? Because right now it looks like it is a budget for fiscal year 20 I O. Weare not. MR DALLAS: It really is funds available. CHAIRMAN MOFFATT: That would help me in my misunder..1anding. MR. IAIZZO: You can show it as funds available. CHAIRMAN MOFFATT: Foods available for capital projects, is what I think you are telling me. MR. LEVY: That is the way I look at it. MR IAIZZO: It is in the middle here. CHAIRMAN MOFFA IT: Does that give you a problem? MR PETTY: Not at all, sir. It is what you are trying to communicate to the residents. Whatever is the Board's pleasure. CHAIRMAN MOFFATT: Because I would like to see the detail in that expended, but we do not have it. That is obvious. So,just call it funds available. It helps me in my mental state. 1050 "_~.._'_..__M ---~-_..~.-.....- 16 -t . Pelican Bay Services Division Budget Committee Meeting Minutes 14 A ril 27 2009 MR PE1TY: As long as we can fit it in there. CHAIRMAN MOFFATT: And the other thing that would help me is if we could move that assessment out of that column. It may have to move anyway because of Clam Bay. Let us find out what the answer there is. MR PETTY: Mr. Chairman? CHAIRMAN MOFFATT: Yes. MR PETTY: The issue with moving the $137,800 over into Clam Bay, the only concern we have there is it would move funds from Clam Bay over to capital projects, as everything falls to there, of course. So, the $331,000 would go down by $137,800, for example, and capital projects would go up by that same number $2,146,300. It would go up by $137,800. So, that shows movement from Clam Bay to capital projects, and that will be part of that budget amendment process that we go through. So, as long as you are all comfortable with it, we will be glad to show it. MR DALLAS: How much are you talking about? MR PETTY: The County will ask the question, are you trying to move money from Clam Bay, which we gave through Fund III to your capital projects, which may not affect Clam Bay? And no, it is the way we are trying to talk to our residents in our budget. So, Kyle has to go through a secret handshake routine when he converts our budget into the County's format anyway. So, I think we can handle it. I just wanted to make you all aware that there is a little bit oftouchiness here in formatting. CHAIRMAN MOFFATT: Assuming it does not screw us up anywhere else, I think we are a lot better off showing the County we are assessing our homeowners for Clam Bay. I just do not like the idea of a zero assessment. We made such a fuss about it. MR LEVY: This does not go to the County anyway. MR PETTY: No. CHAIRMAN MOFFATT: Well, whatever goes. MR PETTY: They get a copy of it but that is not what we submit. They make us fill out the budget. We used to be able to use the chief financial officer of the County, we would send him this and he would figure out everything. But now they are making us fill it out. MR LUKASZ: Still MR. PETTY: We have to do a little bit more this year. And Mary, by next year, should be such a pro. CHAIRMAN MOFFATT: Let us see if I can summarize what we talked about. One thing that Kyle is going to find out from the County is why their indirect costs reimbursement did not go down. Secondly, Kyle is going to keep the budgeted 1051 --^.._~,~._~". .~ "'" ~.._....~-~ -_.~"." r T 17" IT""" , Pelican Bay Services Division Budget Committee Meeting Minutes Af 14 A riI 27, 2009 expenses at the 2009 actual levels and put the differences in either a contingency or a reserve. MR PETTY: Or both. CHAIRMAN MOFFAIT: Yes, or both, in each of the funds. Can you, in doing that, come down to total appropriations before contingency and reserve, and then add contingency and reserve in as well so you come down to a subtotal which will be no greater than the 2009 actual? MR PETTY: To add a line item within the context of the spreadsheet is doable. To make separate sections with changing the reference areas takes a little bit more work. CHAIRMAN MOFFAIT: Well MR PE1TY: It is just on the one schedule. MR LUKASZ: We can do it on the reserve schedule. So, if we have contingency funds, I could have reserves. And then the two-and-one-halfmonth's we would also have the contingency. MR PETTY: I am trying to leave the door open for possible problems. MR LEVY: Maybe you could put on a separate sheet of paper that would give you two pages like this. One page where reserves and contingencies are there and another page where it is left out. You want to see what the totals and the taxes would look like, both ways. Am I correct, Jerry? Is that what you are looking to do? MR PETTY: The taxes will be the same because we are going to assess anyway. MR LEVY: I thought he was looking to see what the taxes would be if we left out the contingencies and reserves. Maybe I misunderstood. MR PE1TY: We are going to try to show it the way that you requested. All I want to do is have a little bit of caveat here, if it starts breaking formulas all over the place that we will do the best we can. The spreadsheets get a little bit heavy, that is all. CHAIRMAN MOFFATT: You were right before, when you said it might end up being a separate section at the bottom. But, Kyle you are suggesting not putting it on this but putting it on that reserve? MR LUKASZ: Is it going to be a reserve? MR. PETTY: Guys, we might want to work this out after the meeting. It might be easier. I think we have your direction, though. And your summary would be, then, that we are doing expenses based on projections of 2009, unless there are any abnormalities, in which case we will go back to 2008. The difference between projected budget and actual will be used as a reserve and contingency, or both, with reserves only being accessible by staff after further Board action during the year. Now, 1052 .- . "....,...... "'.__"M..""_. - 16 A 14 1 J . Pelican Bay Services Division Budget Committee Meeting Minutes April 27, 2009 that is something that you probably want to convey to the Board that you have done, so that, when we approve this, this MR. LEVY: I do not know if we have done it or we are just looking at it. MR PE1TY: We are just looking at it. Yes, sir. CHAIRMAN MOFFATT: But the next meeting we will do it or not do it. I think we need another meeting to take a look at this. MR LEVY: I thought we scheduled that May 6? MR IAIZZO: May I ] . CHAIRMAN MOFFA IT: It is after the Board meeting on May 6. Kyle was also going to redo the Clam Bay section of this in the same format as the other sections. We are going to suggest to the Board that they need to think about publications, if any, that we want to publish. And if they do not have any that we can remove $60,000 and related costs out of the budget, the related costs being primarily postage. MR LEVY: Last year we did a major presentation at the men's coffee and also did a DVD on Clam Bay and the mangroves from the beginning to the end, so there are things that are done. MR. IAIZZO: But it is done. MR. LEVY: They come out ofthat money. This is communication between the Pelican Bay Services Division and the community. That is what the money is for. MR. IAIZZO: It is done though. We did it. We cannot do it every year. We should not do it every year. Maybe every five years we will consider it. MR PETTY: That is a policy for the full Board to consider. MR IAIZZO: $60,000 should not be carried in the budget every year. Maybe every five years we want to do it. MR DALLAS: Or when something comes up. MR LEVY: If it is not spent, it is not spent. It is not like it is going to go anywhere. MR PETTY: The communication policy is one that the Board has looked at and discussed many times, so it is very appropriate to bring that up for consideration and to make sure that you are following their protocol. MR IAIZZO: We know how the money is being used, we just do not know if we want to use it every year. CHAIRMAN MOFFAIT: To tell you the truth Mike,] have not seen any communication. I did not see either of these. MR. LEVY: One was at the men's coffee. Do you go to the men's coffee? CHAIRMAN MOFFA IT: No. It is too early in the moming. 1053 _"_,.,,,...o,.~.,,_,,~. " .<e->"__ , , 16 J Pelican Bay Services Division Budget Committee Meeting Minutes . A"pril27, 2009 MR LEVY: There was a big crowd there and I thought it was excellent. John, you were probably there, right? lA MR IAlZW: I am always there. 1 J, t,. .&.. ., MR LEVY: And then they did the DVD. It was put on the Pelican Bay network and also available to 'the residents if they wanted. MR. PETIY: The history of this is interesting and it is a valid discussion. MR LEVY: Is that DVO still available if Jerry wants one? Where would he go to ask for it? MR. PETIY: Mary? MR. IAlZW: The office. MR. LEVY: It is excellent CHAIRMAN MOFFA IT: Yes. It would probably be very educational fur me. MR LEVY: Not only that they did it but to show the people who COOle in. It is fun to watch. MR IAIZZO: It is great if you want to sell real estate, too. CHAIRMAN MOFFA IT: Sell real estate? No, thanks. Anything else or a summary of what we expect coming out of this meeting? MR. IAlZZO: Are you done with your summary? CHAIRMAN MOFFA IT: Yes, ADJOURN MR. IAlZW: Then I make the motion that we adjoum. MR. LEVY: Seconded. CHAIRMAN MOFFA IT: All in favor. (AU ayes.) I Motion by Mr.laJup, seconded by Mr. Levy tmd the Committee Il1UI1Ibr1ously tuIjoumed at 3:51 p.m. t ~~ Transcript prepared on behalf of Gregory Reporting Services, Inc. by Elizabeth Brooks; and edited by Lisa Resnick, Administrative Assistant, Pelican Bay Services Division. 1054 ..~-_..'- .-'-~.-..... . """,.," -, ...~......,.,.~,"" - . 16 , 1>~t,11 v . RECEiVEu Henning Coyle JUL 2 8 2009 TRANSCRIPT OF THE MEETING OF Coletta (<-/ THE BUDGET COMMITTEE OF Board of County commlssion't1RE PELICAN BAY SERVICES DIVISION May 11, 2009 LET IT BE REMEMBERED, that the Budget Committee of the Pelican Bay Services Division Advisory Board, having conducted business herein Collier County, Florida, met on May 11,2009 at 1:01 p.m. at the Hammock Oak Community Center, 8960 Hammock Oak Drive, Naples, Florida 34108, with the following members present: Michael Levy, Chairman Geoff Gibson Gerald Moffatt John Iaizzo Keith Dallas Also Present: John Petty, District Administrator, District Offices, LLC; Kyle Lukasz, Field Operations Manager, Pelican Bay Services Division; Mary McCaughtry, Recording Secretary, Pelican Bay Services Division; Mary Anne Womble, Chairwoman, Pelican Bay Services Division Advisory Board; and Lisa Resnick, Administrative Assistant, Pelican Bay Services Division. AGENDA 1. Roll Call 2. Approval of April 1,2009 Budget Committee Meeting Minutes 3. Audience Participation 4. Review of FY 20 I 0 Budget 5. Audience Comments 6. Adjourn ROLL CALL CHAIRMAN LEVY: I believe we have a quorum. MS. McCAUGHTRY: Yes we do. Mr. Iaizzo did not tell me he was not coming, maybe he is running behind. CHAIRMAN LEVY: Here he comes. Running a little late Mr. Iaizzo? MR IAIZZO: You mean I am already dead. Should I lie there or lay there? MR. GIBSON: We will give you CPR. MR PETrY: Mr. Chairman let us reflect on the record that the full Budget Committee is present. Thank you. APPROVAL OF THE APRIL 1.2009 BUDGET COMMITTEE MEETING MINUTES CHAIRMAN LEVY: And we have the minutes of the April I meeting. Are there changes before we make a motion for approval? Are there any comments? I have some, but I want to ask if anybody else has any. MR MOFFA IT: I do not have any comments. CHAIRMAN LEVY: On page 978 toward the bottom of the page and three speakers up, under Chairman Levy, I think I meant to say that the "indirect" charges probably would go down if they were cutt~~~g~7illiat much. Date:___~ Iter"" # .___,___o.._~_.~- 1055 ""I:';C", -~_...,'" . ^ . .----'''-......... ..-,._.~-~ ~,--,----",.,,,,,,,---,~,-",,-,~~-,,,,'~-~'-"'-'^"-'-~-^" ~._-- 16 I 1 A 14 ~ Pelican Bay Services Division Budget Committee Meeting Minutes . May 11, 2009 The word "interim" should be "indirect." MS. McCAUGHTRY: Okay. CHAIRMAN LEVY: On page 983 about one third of the page down there is an exchange between Mr. Gibson and Mr. Lukasz regarding the trash and dumpster fees. And Mr. Lukasz says, "Right Last year $33,000 and $149,000." I think that should be $8,300 and $24,900. I think that we are referring to the fiscal year 20 10 trash, dumpster fees, water management, and community beautification. Kyle, do you want to look at that? MR. LUKASZ: I do not have those minutes here with me, I would have to go back and look at the numbers to be sure. CHAIRMAN LEVY: All right. MR. MOFFATT: Well, maybe you can do that afterwards, Kyle. CHAIRMAN LEVY: Yes. MR. MOFFATT: And send that on to Mary. MR. LUKASZ: All right. CHAIRMAN LEVY: On page 986 in the top third of the page, Mr. Lukasz says, "That would be a contract because it is under personnel services." I believe it should be, "That would be a contract because it is!!!!! under personnel services." MR. LUKASZ: What page? MS. McCAUGHTRY: 986. CHAIRMAN LEVY: 986. It is eight speakers from the top of the page. MR. LUKASZ: You are right. That would not be a contract if it were under personnel services. CHAIRMAN LEVY: Would not? MR. LUKASZ: Correct. CHAIRMAN LEVY: I mean that the word "not" should be in there. On page 990 from the bottom of the page and three speakers up, Chairman Levy says, "10 percent would be a reasonable increase if the economy straightened out." I think I said "2 percent." MR PETTY: I agree. CHAIRMAN LEVY: We were talking about 2 percent. 1056 ~._..........__.~__~_,c_..__ .. -...._....'-_.~. ~ -- Pelican Bay Services Division Budget Committee Meeting Minutes 16 /1 A 14 ~ May 11,2009 MR. PETTY: Maybe you were being generous. CHAIRMAN LEVY: Yes, maybe. May we have a motion that the minutes as amended be approved? MR IAIZZO: So moved. MR. DALLAS: Second. CHAIRMAN LEVY: All in favor? MR GIBSON: Aye. MR. MOFFATT: Aye. CHAIRMAN LEVY: Aye. Mr. laizzo moved, Mr. Dallas seconded, and the Committee unanimously approved the April I, 2009 Budget Committee meeting minutes. CHAIRMAN LEVY: I would like to make one comment. I find the previous meeting's minutes useful in preparing for the upcoming meeting. I was wondering if we are going to maybe catch up where we are not one month behind on this. Are we going to maybe catch up? MS. McCAUGHTRY: Yes, that is the intention. I do not have one yet from the April 27 Budget Committee meeting. CHAIRMAN LEVY: I understand. But is that going to happen? MS. McCAUGHTRY: Yes. As Lisa's training moves along, the faster those should come out. CHAIRMAN LEVY: Thank you. We received a revised draft budget today and I have a feeling that my Co-chainnan, Mr. Moffatt was working on this with Mr. Lukasz. Mr. Moffatt, if you would perhaps take us through this and explain what the significant differences are. AUDIENCE PARTICIPATION MR MOFFATT: Before I do that, we still have audience participation to cover. I do not know if we have any participating audience members or not. It does not look that way. Okay. REVIEW OF PROPOSED FY 2010 BUDGET MR. MOFFA IT: You will recall that we went through the first draft of the budget at the last meeting in detail. The one thing that we had not nailed down was the motion from an earlier meeting that said we wanted to keep expenditures at the same level in the budget as they were in the 2009 projection, and we wanted to keep the assessment 1057 --.~..- '-."""'"",---._- ..._.._"_.,_...~'-_..,._,"-~ --.,...-..."- Pelican Bay Services Division Budget Committee Meeting Minutes 161 itA 14 ~ May 11, 2009 the same. Well, we did keep the assessment the same. There were some areas where the expenditures were not at the same level and Kyle went back to make some adjustments. We talked about following up after that meeting when Kyle was doing his adjustments of the numbers. We decided that we did not want to get in the position where we had to go back to the Collier County Board of County Commissioners for approval of a budget amendment. The objective was to keep the expenditures pretty close to the 2009 forecast, so if the funds started to diminish to a point where it could possibly go over budget, Kyle and I concluded that we would put in a "contingency" line item that would be available for use upon approval from the full Pelican Bay Services Division Advisory Board. CHAIRMAN LEVY: I just want to interject that the 2009 projected is less than the 2009 budget. So it is a harsher scenario that Mr. Moffatt is talking about. MR MOFFA IT: Geoffrey, for your benefit we can get into this in detail. As I said, we went through this line by line last time and there are some things we ought to be talking about now. Let me pass around a summary that I put together. I thought it might make it easier to talk if we could look at something to follow along. If you look at the water management summary page 4, the total expenses would show up on page 6 because it is a two page schedule. The bottom line on the schedule I just gave you is the 2009 projection and the total is $755,800. I have added a "contingency" line to the budget on the bottom of page 4 where it says "additional public relations" and the number is $18,300. That is the contingency line that we were talking about from the last meeting. It is the contingency fund monies that Kyle could not spend without coming back to the Board for approval. In all three budgets, you will find that public relations makes up part of that contingency or it will probably be a part of that contingency. So, if you start with $755,800 on the schedule I gave you, take out the contingency, and take out the revenue reserve that is the last line on page 6, it has already been reflected as a deduction from the revenue line. The reason you take that out is that it does not show up in the projected 2009 budget as an expenditure item. I do not want to confuse apples and oranges. So if you take that item out then the adjusted 2010 budget is $703,877 compared to $755,800. We are off a little bit, but not appreciably. The other caveat that we gave Kyle is that ifhe saw that the 2009 projection was going to be different from the 2008 actual, he may need to give that some consideration in here and therefore with those two adjustments he came down to a projected 2010 budget of $703,000. If you look at the 2008 actual expenditures in the second column, it is $703,000. Either way you look at it, we are in the ballpark for keeping expenditures at the same level as the prior year. If you then go on to beautification on 17 there are two contingency lines. On the bottom of 17 there is a line for public 1058 "_.~ ~._- .. ".~-- -,..",....";~~-,, '"'. - -.. -_._--~. .,--- '.._.~...' ~~m lA 14 ' ..' .1 .". .;.., II . Pelican Bay Services Division Budget Committee Meeting Minutes . May 11,2009 relations and a line for legal, but I am not sure what legal is. MR. LUKASZ: Legal services. MR. IAIZZO: Legal services. MR. MOFFATT: Legal services of$22,900 and on the next page 18 there is an adjustment for mulch requirements of $3,300. Finally, you have the revenue reserve of$IOO,OOO on the bottom of 19. If you take those out, the adjusted expenses in the budget is $1.693 million, so we are offby $100,000. Where does that $100,000 come from? Stay on page 19 and look right above the revenue line. The Property Appraiser and Tax Collector are up by $25,000 and $55,000 alone. That is because a year ago in the 2009 budget, we used some carry forward. You can see that on page 17. There is $291,000 in carry forward that were used and that we do not pay the fees to the Property Appraiser and the Tax Collector. By not using carry forward this year, we are assessing the owners and we have to pay those fees. So that is $55,000 of the $100,000 difference. The other big piece of it is in the capital outlay above on page 19. We are almost doubling the capital outlay and I guess that is that correct based on Kyle's schedule of replacements of capital property. MR. LUKASZ: Yes. MR. MOFFATT: All right. That just about brings us to where we are keeping the expenses at the same level pretty much. If you go to street lighting on page 32 there is a contingency labeled "additional public relations" of $19,800. On the next page there is "additional electrical repair service" of$I4,500. Kyle, maybe you can explain what that is. MR. LUKASZ: That is a combination of electrical repair parts and the electrical contractor's service. It is hard to forecast what that number is actually going to be or for what repairs that are going to require a licensed electrician, so I matched the expenditures for 2010 to what we forecast this year for 2009 and then put the additional funds that we would normally budget down in that contingency line. MR. MOFFAIT: Okay. On the bottom of page 33, you have the revenue reserve of$15,000 in the budget. There is nothing in last year's budget because this is a new line for revenue. That brings the adjusted budget down to $290,000 compared to a 2009 projection of approximately $250,000, so we are to the good about $25,000 there. In total we are looking at adjusted expenses of$2,733,400 for 2009 vs. $2, 697,000 million for 2010 and most of the difference is in that beautification column is wbat we just talked about. I am presenting this to show that we are coming 1059 =...~ ..- ~._,.,...,..,...."". - ,--".__..._.-..__._--- Pelican Bay Services Division Budget Committee Meeting Minutes 16/ J A 1 4 - May 11, 2009 J. out of the last meeting as we said, "Okay, let us get the expenses down and we will provide a contingency and be happy going forward." I think what Kyle has done is exactly what we asked him to do. CHAIRMAN LEVY: Kyle on page I where are the amounts that Jerry is calling contingencies? I do not know what the right word is but where are they going to appear on Schedule I? Right now they are not on Schedule I. MR LUKASZ: Right. If you look at the top under revenue and total appropriations, they are offby exactly those contingency numbers because it did not tie up to the summary. CHAIRMAN LEVY: Right. MR LUKASZ: So if you plug in for instance, $22,300 for that contingency line and add it onto the $742,890, it comes exactly to $765,000. CHAIRMAN LEVY: Right, but when this budget is taken to the County, I assume the appropriations and the revenue have to match. MR LUKASZ: They will match, and there will be a line there. I spoke to the people in budget and I can use an object code that we would generally use and put those contingency figures in there. CHAIRMAN LEVY: And that does not give you a problem? MR. LUKASZ: No. MR. MOFFA IT: And more importantly, it does not give the County a problem? MR LUKASZ: No. I spoke to them about it and I explained what we are trying to do. MR MOFFA IT: All right. Did anyone have any questions on Table A, the second page? John, go ahead. MR. IAIZZO: Table A, if you look at the column Fund 322 and come down to the reserve for operations there are three levels of costs there. That last level, the $ I ,228,879 should be in brackets, otherwise it does not work. Let me show you something. If you bracket it, you will not get the zero here and you will not get a zero here either. MR MOFFA IT: You mean put brackets in these columns. (Indicates column) MR. WZZO: These seem to be okay because the way they set up the pattern is to subtract here, but when you come across they are not consistent. The only way to make that true on the bottom line is to put brackets around that $1,228,879. That is something to look at. I do not know if we can veri1)t it right here, but I did look at that and it does not seem like it is going to work out mathematically. Weare just adding and subtracting. MR. MOFFA IT: Yes. Kyle, you will look at that column. 1060 <--~"~".~- ,- .._,,~ ,,,-_.,.,_.. .~_.~._.,,",,-" Pelican Bay Services Division Budget Committee Meeting Minutes - Ma 11, 2009 A 14 MR. WZZO: Yes. It should be in brackets where it goes to zero. MR. MOFFAIT: It looks like that whole line should be in brackets actually. MR. WZZO: That is another way oflooking at it, too. MR. LUKASZ: $2,189,800 equals the total that was in that fund and the transfer from other funds because it is a transfer to carry forward. That is why your number at the bottom ends up being zero. It does not show $2.2 million that I guess would be a minus of those two figures. CHAIRMAN LEVY: Okay. Those two add up to give you the carry forward. MR. LUKASZ: Right and that is the number being used as carry forward. CHAIRMAN LEVY: I mean the answers are right on the bottom of the sheet I take it. MR LUKASZ: Yes. MR. WZZO: So, the final answer is correct. CHAIRMAN LEVY: It is hard to follow. MR. DALLAS: Really? MR MOFFA IT: As we talked about last time, the "reserve for operations" section is the two and a half months of cash flow that we need for the first three months of the year. Under "reserve for capital outlay," the subtotal is the amount that we have in reserve for capital and it totals $166,000 all the way out to the right. So the $705,000 is the two and a haIfmonths and $166,000 is the reserve that has been established. CHAIRMAN LEVY: Where are you? MR MOFFA IT: It is these two numbers. (Indicating) It is that number and that number. CHAIRMAN LEVY: Okay. MR. MOFFATT: Kyle, correct us if we are wrong here. You know what you are doing. Let us try to make the minutes look like we know what we are doing. We have not really talked about the Clam Bay capital expenditures. We will get to that as we go back through the book here. Does anyone have any questions on the detailed backup to each of these first three funds that we looked at? Well, I would like to point out one other page in here. If you look at page 43 you will see what the ad valorem assessment is for the street lighting. CHAIRMAN LEVY: Right. MR. MOFFA IT: 2009 at the top of the page is the .0532 millage rate. And for 2010 in the budget it is .0511. 1061 "'-"'", "',-~~--",, __'~"~.""N' _<.,.,,_,.,___ ---~..,~.~ . _'N"_"M,," ~ lr# .) 'y .~ n f~if . Pelican Bay Services Division Budget Committee Meeting Minutes " , - May 11, 2009 1A14 CHAIRMAN LEVY: Right. MR MOFFATT: So we are keeping that the same too. CHAIRMAN LEVY: Right. Go ahead. MR. MOFFA IT: On page 45 regarding the Clam Bay budget. Based on the meeting I had down at the County a couple of weeks ago, the County Fund III is the same level as what our assessment is within Pelican Bay. So, you can See in the 2009 projection, he is projecting $106,000 from Fund II I and our assessment was $102,000. I am not sure why we are slightly ofIthere. More importantly on the 2010 budget, we have an assessment of$158,000 showing the County coming in with $158,000. To make up the difference, what Kyle has done is use more of the carry forward here than he had before. CHAIRMAN LEVY: On the assessment, that top line where we are expecting $102,000 against a budget of $106,000, is that because we have that 5 percent revenue reserve or in other words, what you would expect that to come in the area of 5 percent below the budget. MR. PETTY: Four percent. CHAIRMAN LEVY: Okay, actually 4%. Just one other comment and I appreciate the fact that things are in a state of flux and we have been given a guidance of 50/50 on Clam Bay, but at some point, we might want to go back a few years and see what we actually have been getting and take it from there. My sense of what it was is more like one third to Pelican Bay and two thirds to the County. MR. IAIZZO: For Clam Bay? CHAIRMAN LEVY: Yes. MR. IAIZZO: We only get about $200,000 a year. CHAIRMAN LEVY: Yes and that entire budget is usually in the low $300,000, so what I am saying is in the past the County was giving us about two thirds of the total and now they are giving us guidance of 50/50. I understand we have to go forward here and use that guidance, but at some point, we might want to look and see what we have experienced in prior years and have another discussion about it. MR IAIZZO: Yes. If you go back, you will probably find that it has been even less than two thirds. CHAIRMAN LEVY: And that would support what is going on now. MR. IAIZZO: And now they will probably go back to 50/50 if that is possible. 1062 - 4~_ "T _"""'"~...,~";o".,..".~~ -_.- . .",."'^",< ~-, ..."~,,,,,,-,,>.,"~",,~ Pelican Bay Services Division Budget Committee Meeting Minutes 16,1 1/ ! -May 11,2009 CHAIRMAN LEVY: Okay. MR MOFFA IT: Kyle, I do not know if you have had any discussion with the County budget people on this $350,000, but I would suspect that they might question that. I think you have a couple of alternatives on the way to handle it. One way might be to say, "Okay, it is half Clam Bay and half water management," and split it on that basis. And if you do that then you have to adjust that carry forward. This is a best foot forward approach on going to the County and seeing what they have to say. MR. LUKASZ: They have seen this draft document, but I doubt they have looked at it that specifically to see what that expenditure is. I do not know if they have any problem with it. MR. MOFFATT: Well, it is the approach we want to start out with anyway. MR. LUKASZ: Okay. MR. MOFFATT: You are not going to get more than what you ask for. All right. Did we go through the detail pages on Clam Bay at the last meeting? I do not know. Kyle, you might just want to walk us through some of those detail pages. You have $83,000 in "Engineering" and $83,000 in "Other ContractuaL" The detail is right behind on the following pages. You might want to help us through those. MR. DALLAS: You are still on 45. MR. MOFFATT: Forty seven. MR DALLAS: I have some notes here that Seem to indicate that he went through that. CHAIRMAN LEVY: I do too. He said Tim Hall was getting $33,100. MR. DALLAS: Yes. MR MOFFATT: I do not recall if I had done that outside the meeting with Kyle or in the meeting. So Geoff is the only one who has not heard in here. MR. GmSON: Do not do it for my benefit. MR. MOFFA IT: Okay. I think before you submit this, though, you have to make some wording changes. Maybe it is in the next section. You have to clean up the wording a little bit, or that Myra Janco Daniels crosswalk is going to be a million dollar plus project. Yes, the capital projects budget is on Page 53. In addition, it does not tell us where we are going to spend the money at all. CHAIRMAN LEVY: We really do not know at this point. 1063 ---'-'-"-'-"',~~.~~,"_'~ . Pelican Bay Services Division Budget Committee Meeting Minutes .V' .Ma 11,2009 Iffi ulj'" MR. PETTY: Right. Right. MR DALLAS: Also, on these pages were the years offby one? It looks like fiscal 2010; and then there are some references on the next page to 20 I 0; and then there are references to September 30 of 2008, 2009 and so on. They are offby a year. MR MOFFATT: Yes, these back pages. MR. IAIZZO: The back pages need to go to 2010. CHAIRMAN LEVY: And then, in a number of the descriptions, it talks about 2008 when I think you mean to say 2010. MR. LUKASZ: Right. Right. I think that was corrected., but there are still a couple of pages that need to be updated. CHAIRMAN LEVY: There might be quite a few. MR. DALLAS: Yes. Look at any of the dates, because it looks like most of them are off. MR. MOFFA IT: All right. On 56 we are still talking about the irrigation on Oakmont. That has the $miIlion project, not the crosswalk. I am sorry. CHAIRMAN LEVY: Yes. Do you want to go back to this capital thing, Jerry? I do not know whether he did or did not finish that. MR. MOFFATT: Yes. No, go ahead. CHAIRMAN LEVY: You raised the issue of how are we going to show that. That is really monies that are available for the Board to approve projects. That is the way I view it. There may be a better way to word it. I do not know. MR. LUKASZ: The intent is that this budgeted fund would be in the hardscape project and it would kind of leave it open to many of the projects that have been discussed like sidewalks, crosswalks, things of that nature. CHAIRMAN LEVY: Beautification, does that fall into that too? They are talking about landscaping. MR LUKASZ: Right. Yes. Yes, it could. I mean, hardscape, I think it is just a title. It is usually referred to as the crosswalks and sidewalk improvements. MR PETTY: I would suggest to you that you not do it that way. If you want to allocate based on a "per project' basis, such as you want the project to come back and you want to approve it, then you do this as part of a five 1064 __.. .__._.m___._ 0 . ,-~.- -- ",'~.',~, Pelican Bay Services Division Budget Committee Meeting Minutes 16 I i11 I 1-A-1 " - May 11, 2009 year capital plan. The County bas a five-year capital plan as well. The hardscape, if it is in bere and it is approved, it can be allocated without you going through the process. We are basically adopting similarities with the County budget, and we are asking to try to fit in. What Kyle is referring to is budgets, consideration for putting it in a one year capital versus a long tenn, where you name it, and then basically it has already authoriud upon adoption of the budget. I think we had discussed something a little different, where you want the project coming back to you. Therefore, you may want to just structure a little bit differently, but I am sure Kyle can work that out with the budget department. MR. LUKASZ: Yes. MR PETTY: It is a formatting issue, I think. Nevertheless, as long as we understand you want it to come back to you for approval before it goes out, that is the key. CHAIRMAN LEVY: And possibly in the landscaping also. MR. PETTY: Yes, sir. That again is where you want to be careful about your characterization. That is why I prefer the capital plan, where you would list all of the items that you may want to consider and then put a "generic" for anything else, so that you have a vel)' wide option list. Then you would assign based on priorities as you see appropriate throughout the year. MR. MOFFATT: Yes. Yes, I did not see that the County people had any problem with moving the funds over for capital expenditures. Then I am sure that Kyle can work this through and get the right wording from their standpoint. The only other new schedule in here is the next page, Page 58, which is what we have had in prior year budgets; but it was not ready at the time we saw this. I do not know if anyone has any questions on that or not. CHAIRMAN LEVY: That is essentially the same staff that we had last year, even though one of the positions was not filled. MR PETTY: Yes. We now have it named "Other." CHAIRMAN LEVY: That is right. MR. PETTY: Right. MR. MOFFA IT: Kyle, I do not understand what the final couple of pages are generated. MR. LUKASZ: This is a breakdown from the County on the indirect costs and how they come about those numbers. MR. DALLAS: $II7,600? 1065 ,~-, _. --- -- ~-_.__.._~-~ Pelican Bay Services Division Budget Committee Meeting Minutes 16 I 1. A "Ma 11,2009 MR. LUKASZ: Right, but you can see that $117,600 is an indirect cost. And this is the breakdown. CHAIRMAN LEVY: Right over here (indicating). MR. MOFFATT: Yes. CHAIRMAN LEVY: That is what that $ I 17,600 is. MR. MOFFATT: Right. MR LUKASZ: And we are charged on two lines. They see "Pelican Bay Services" in yellow and then there is the "Pelican Bay Street Lighting," which is the last column. MR. MOFFATT: It is a shame there is no way to audit that schedule, but I do not see that there is. Anyone else have any questions? Comments? CHAIRMAN LEVY: On page 32 the street lighting fund, you have "additional public relations" close to the bottom of the page on the right hand side of$I9,800. And for some reason, it is not on the total on that page. The $90,600 does not include that I believe. When you get to the end of page 33, total appropriations of$275,IOO is the total on the right and that also does not include the $19,800 "additional public relations." And you can see that you are out of balance with your revenue of $2.189 million MR LUKASZ: I will check that. When I added those lines in for that contingency line it did not work right. CHAIRMAN LEVY: No, they did not. MR. PETTY: Good catch. CHAIRMAN LEVY: The total is not right. MR LUKASZ: Because it is totaling up to $58,400 something with the personnel services. CHAIRMAN LEVY: Exactly. Exactly. I mean, I do not think there is a problem on the top schedule. It is just the backup here for some reason. MR. MOFFATT: Well, I guess we ought to have a motion to recommend the budget to the the full Board. MR. IAIZZO: It looks like we are ready. CHAIRMAN LEVY: I would make that motion. MR MOFFATT: Second? MR. IAlZZO: Second. MR. MOFFATT: Okay. All in favor? 1066 -,,".'. ""-.;< ~ .41.4 ,,~.."e""<~"'__,"~"'-"'"'_ ~ V 16/ ; I Pelican Bay Services Division Budget Committee Meeting Minutes "May 11, 2009 t1IT 4 MR. GillSON: Aye. MR. DALLAS: Aye. MR. MOFFATT: Aye. Chaimum Levy motioned, seconded by Mr. Moffatt, and the Budget Committee unanimously agreed to recommend the ro ed FY 2010 bud: et to the II Pelican B Services Division Adviso Board. MR GillSON: Good job. CHAlRMAN LEVY: Yes, goodjob, Kyle, John, everybody. MR MOFFA IT: Now, Kyle, you'll be working continually with the County on this, so they will have the hard copy and anything else they need from you before our next meeting? MR LUKASZ: Before the next full Board meeting in June? MR MOFFA IT: Before the next full Board meeting. MR. LUKASZ: Yes, yes. MR. MOFFATT: The meeting is June 3, two days after their June I due date. And they did not say that it would be a problem that we would approve it then, assuming they had the document to work with before. MR. PETTY: Excuse me. What you could send to the County is a draft. But you couldn't send this without the full Board's approval as an approved budget. So, in other words, there is nothing wrong with staff sending a draft to the June 1 meeting; but they cannot represent that it has been approved by the Board, because we still have to go through that process. MR MOFFATT: Okay. And, quite frankly, they were talking about preparing documents for their workshop, which is the end of June anyway. So, I mean, it just did not make sense to have a special Board meeting just to get this done before June I unless the chair would like to have a special Board meeting to do it. Okay. All right. Anything else? We had audience participation. Now we will have audience comments. Nobody's interested. I guess we can adjourn. CHAlRMAN LEVY: All right. I just want to have an additional budget meeting scheduled at this time; is that correct. I mean no special meeting. MS. McCAUGHTRY: Not a special meeting. Our next regularly scheduled meeting will be held in June. CHAIRMAN LEVY: And this budget will be discussed at the next regularly scheduled Board meeting, which is early. 1067 - ~._-.~--*^ . .1'1 - "'--"-.-...- ..,,- ---.. I'~'~ ~ 0 1 .~ 16 , . n tJ, I ~ Pelican Bay Services Division Budget Committee Meeting Minutes ~ M ~ - :::.L.1. "May 11,2009 MR. PETTY: First week in June. I am sorry. First week in June it'll come before the full Board. CHAIRMAN LEVY: First week in June. MR. PEITY: for their consideration; and then submit it to the County for final adoption. CHAIRMAN LEVY: And then we have established that that is okay. The County will take it a few days later? MR. MOFFATT: Right, well, they will have it to work with. They'll check the approval. CHAIRMAN LEVY: Oh, they will have it to work with? MR MOFFATT: Yes. That has why Kyle will provide whatever they need when they need it. CHAIRMAN LEVY: Okay. MR. MOFFATT: Weare not holding them up unless at the Board meeting, somebody says, "Well, wait a minute. " CHAIRMAN LEVY: Yes, right. That they know. MR. MOFFATT: Right. Yes? MS. WOMBLE: Hi. I guess I got up a little late. But I do have a comment or a question anyway. Jerry, this was a handout over on the counter over there (indicating). And it is about an e-mail to Kyle wanting to know letting him know that there will be a hold off on requisitions for the 320 Fund, which is Clam Bay. MR. MOFFATT: Right. MS. WOMBLE: And I know that you went down to the County as you indicated that at the last meeting. MR MOFFA IT: Right. MS. WOMBLE: And who went with you? Did you talk to Leo Ocbs or Jim Mudd? Whom were you talking with when you were there? MR. MOFFA IT: The directive not to approve anything on Clam Bay came from Leo Oebs. Steve Carnell was there. The two budget guys were there were Mark Isackson and Randy Greenwald. MS. WOMBLE: Were you prompted to go down there, or did you set up an appointment? I am kind of at sea as to what was going on and if you were trying to get more information or what was happening. Could you give me some idea? MR. MOFFATT: Well, I want to find out, one, who it was that we would be dealing with from a budget standpoint down there. That was my first question. My second question was the June I date, what did that mean, and 1068 -~-, - - Pelican Bay Services Division Budget Committee Meeting Minutes 16 , 1 A 14 1 -May 11, 2009 did we have to have a special meeting. I did not intend to ask about Fund I I I. That was volunteered to me by them. MS. WOMBLE: Fund I I I or 320? MR MOFFATT: No, Fund III and whether we are going to get our $214,000 or not. I figured enough people had already asked that question that they would tell us when they made a decision. So I did not even raise that, but they volunteered it. MS. WOMBLE: Did you get a sense of anything that is coming in the future in terms of what we may account for on our budget? MR MOFFATT: Well, the holdup on the Clam Bay purchase orders was until after the Commission meeting on May 26. MS. WOMBLE: And there was no indication. MR MOFFATT: So I would hold everything until then and let the Commission make up their mind what they want to do and then get back to some kind of business as usual, I guess. MS. WOMBLE: And did you get a sense of what their mind is heading? MR MOFFATT: (Shaking head) No, not at all. I am sony; you cannot see that. No. MS. WOMBLE: It doesn't make noises when you to that. MR MOFFATT: Yes. MS. WOMBLE: Okay. Thank you. With Sunshine laws, about the only way I can find this all out is to ask you directly in a public meeting like this. So thank you. MR MOFFATT: I understand. MS. WOMBLE: Anyone else? How did I know? AUDIENCE COMMENTS MS. CRA YENS: Hi, I am Marcia Cravens, President of the Mangrove Action Group. And I just want to address this Clam Bay Fund 320. It actually allows this Board to do the activities that you are required to do as the permit holder for the Clam Bay restoration and long term management plan of Clam Bay. You have a management plan and a permit by the State of Florida and the Army Corp. of Engineers that spells out certain activities that you have agreed to do. You requested the permission from the agencies to do these activities. They gave it to you. There is a caveat there that you have to continue doing it. And if that means you need to expend money in order to do it, then you 1069 ,u~,~~.~.,.._.__._, ......,.._..._______.,_. ~ 16 I 1 A 14 Pelican Bay Services Division Budget Committee Meeting Minutes ~May 11,2009 need to do that. And the County, by this instance being Leo Oehs Oehs actually, I do not believe that he can actually cause you to violate your pennit, your responsibilities. The management plan spells out restoration activities, water quality monitoring, and even, yes, the canoe trail is part of that management plan. So for them to now withhold funds for you to not be able to do the activities you are required to do as the permit holder, I think that is problematic for Mr. Oehs and Mr. Mudd I know that I, as a resident and unit member of the MSTBU find it actually a little outrageous that this whole situation is occurring. It is PBSD who is clearly acknowledged as the permit holder. You saw Tunis McElwain from the Corp. at the PBSD full Board meeting just last week. He clearly identified Pelican Bay Services Division as the permit holder. As the pennit holder, you have those activities to do. So that is one issue I just wanted to bring to your attention, that I just do not see how you find that acceptable. Secondly, the budget here that was discussed in open public meetings last year that was provided to BCC and approved by them, and approved by your MSTBU members, Was for $330,000 or $335,000 in the Clam Bay fund. And I've got some of the handout material that was provided to the MSTBU members at those meetings. And the amounts seem to be different in here for the Clam Bay fund. We had a restoration program and so forth. I know we agreed that we would keep the funding the same, which I believe was $331,000. That has what you told the MSTBU members that you wanted and that we all approved for the Clam Bay fund. Somehow, in this budget, these amounts seem to be different. And I know this is 2010; but somehow it seems like the numbers may be different; and maybe in the County's budget book those numbers are different. I'd kind ofIike to ask you to take a look at those things. It should be for 2009, $331,000 was budgeted for the Clam Bay activities that are stilI part of our permit and our activities that we, as an MSTBU, have requested the state to permit us to do. And yet, here I am hearing that, "Nothing can be done. Your money is frozen." You know, we still have areas of concern. We have got mangroves that are stressed. I mean, what's going on here? The entire conservation area, four hundred and something acres of mangroves, actually what is at jeopardy here. We have areas that need work right now. I have had a dozen members of Pelican Bay community through this season have contacted me and my husband, sent us letters, made phone calls. People in high-rises have Seen the canopy changing. They've been pointing out areas of mangroves that they are very concerned. And, you know, it seems like nothing is happening here. Our consultant's hands are tied. You cannot pay him. How can he do the work? You know, 1070 .- ."'"....~.-~_._..-..-.",.-..," ---- . 16 I 11 -~ 1 Lf. Pelican Bay Services Division Budget Committee Meeting Minutes t1 Ie "May 11, 2009 1 as a budget committee, I hope that you'll address this issue because, without funding, the work cannot proceed. And the work is required to proceed. MR. MOFFA IT: Okay. Thank you. CHAIRMAN LEVY: Kyle, up to what point does Tim's purchase order carry him through? MR. LUKASZ: It is the actual RFP, the contract, expired in April except for the amounts that we have on the open purchase order, which is the full year's work. And that goes through the end of September. So we have funding for Turrell and a purchase order open that we can utilize until through September, barring any direction from the County. CHAIRMAN LEVY: Well, I mean, do we have anything that is being held up now as a result of this we do not know what we are doing until the Commissioner's meeting? MR. LUKASZ: The direction that we heard from the COWlty and clarified by Steve Carnell was any pending purchase orders. CHAIRMAN LEVY: Well, do we have any? MR. LUKASZ: The purchase orders that we needed to have open are open, both the channel cleaning and the purchase order had already been increased for Turrell. It is not holding anything back. CHAIRMAN LEVY: Right now, yes. MR. LUKASZ: As far as the amount of monitoring we can do that is on that purchase order, I guess that would be a direction that would come from the County. MR. PETTY: The signs. MR. LUKASZ: And the signs but that was a direction from the County. MS. CRA YENS: The signs yes. CHAIRMAN LEVY: Thank you. MR. LUKASZ: But we do have a purchase order. MR. MOFFA IT: All right. So we know for the next two weeks at least before the Commission meeting that nothing changes. And perhaps nothing changes between now and the end of the year. CHAIRMAN LEVY: End of September. The end of the fiscal year is September 30. MR MOFFA IT: So we are really looking at next year. And we will know more after the Commission acts. Ms. Potter? 1071 ...... w - r -- -- 16 I lA 1 I Pelican Bay Services Division Budget Committee Meeting Minutes .. . "May 11, 2009 MS. POTTER: Thank you., sir. Can you hear me? CHAIRMAN LEVY: Yes. MR MOFFATT: Yes. MS. POlITER: I want to thank you gentlemen, first, for all that you are doing. And I know that it is awfully hard to give up a lovely day to come here and work for us. And I appreciate it so much; and I would hate to think that your efforts are being held back. I only want to reinforce what Marcia said and to remind you that this is the driest summer, so far, since 1932. And we cannot afford even a month's wait. Things can go bad so quickly, and they may never recover. We were so proud of our mangroves last year. They looked so good. And we were going around saying, "Ob, our job is oVler." Well, we found out that there are other problems. So anything that you could do to speed this up, we will aU be so grateful to you. Thank you. MR MOFFA IT: Okay. Thank you. MS. CRA YENS: Can I ask a question about the canoe trail? That was not a new project. I mean, that canoe trail was funded by PBSO, signage put in. And the maintenance for that signage, to keep it in good working order is not a new project. So I do not understand why there might be a hold-up for updating and replacing damaged signs. I do not understand. Is that an issue, Kyle, or is there a problem with Tim getting paid to do that work? MR LUKASZ: Well, it is not work that Tim would do. He had checked with the regulatory agencies to see if we needed any additional permits or if we could just notify them that we were going to update those signs. We have already purchased the signs. We were going to try to do the in-house, which we are not going to be able to get to, at l(:ast for a few weeks. And at that time, we will probably have the direction from the County, because that was one item that they had asked that we hold back on for the present time. MS. CRA. YENS: Who? MR LUKASZ: Not until after the meeting on the 26. MS. eRA VENS: Who is "they"? Is that Coastal Zone Management department? MR LUKASZ: Coastal Zone Management. MR PETlY: Now, wait. If! could clarify, Coastal Zone has sent an e-mail asking Kyle to hold back on such issues. And, as I have reported to the Board and as I have copied all the Board members, I sent e-mail to the County Manager's office. I had not got a response back. I called two days before last week's meeting, and Michael Sheffield, 1072 _.,- , ~.- - , Pelican Bay Services Division Budget Committee Meeting Minutes 1 h I 1 A 14 '1 -May 11, 2009 the Assistant County Manager, reported back to me that the County Manager's office is the one that instructed us to hold off until the May 26 meeting. So I do not have it in writing; I have it from verbal. But I think: I shared that with the Board at the last meeting. So we have two initiatives: one from Coastal Zone Management; and then a backup verification from the Manager to hold up until the May 26 meeting. MS. CRA YENS: So this is actually impedance and a violation of our pennit, which has a management plan and activities and projects that are in the management plan that PBSD is supposed to be continuing. Until that pennit actually expires, PBSD is responsible for the canoe trail. So I do not understand how anybody could violate the pennit that has the management plan and includes the canoe trail. MR. MOFFATT: It sounds like, from what Kyle said, the pennit will not be violated, because Kyle cannot get to the work anyway. Once he is ready to do the work, if we still cannot do it, then perhaps we are violating it. I do not know. But at this point, his delay in getting it done and the County Commission meeting, the timing will work out very well that we will know where we are going. I would like to just clarny one other comment related to Mary Anne's question. The other question I addressed with the County was the fact we are moving all the carry forwards, except for the two and a half months in the equipment reserves, into a capital projects fund. And they said that is the right way to do it. So, I told them we did not know where we were going to spend it, because we had strategic planning issues going on, et cetera. MS. WOMBLE: That gives us more access to those monies, right? MR MOFFATT: Yes. MS. WOMBLE: Once they move into the capital fund? MR MOFFA IT: Right. . MS. WOMBLE: Okay. Thank you. MS. CRA YENS: Can I ask you about this new fund, this new budget that has even more money in the Clam Bay fund? How can you do that if you have no control over it? How can you have money in that fund for this Municipal Services Taxing Benefit Unit (MSTBU) if the members have no ability to influence how that money is spent? How can that be in this budget this way? MR MOFFATT: I do not know that we have no ability. We are still permitted to continue doing many of the same things we had been doing in the past. The biggest number in there, the increase in the number, is the rebuilding of 1073 ".....,~ ~---~- Pelican Bay Services Division Budget Committee Meeting Minutes16 J 1 A 14 ! "May 11, 2009 part of the berm, which is sinking. MS. CRA YENS: I guess I am concerned that money that is paid for by MSTBU members might be used by the other department of Coastal Zone Management for projects that department wants to do. Do we have an assurance or protection from that not happening? CHAIRMAN LEVY: Are we better off putting that $350,000 in "water management"? I mean, you could put it in "water management." The berm is water management, as well as Clam Bay. MR. MOFFATT: But, by putting it where it is, it justifies our request for $158,000 from Fund 111. If we did not have that in there, we would not have enough expenditures to show them we need their money. MS. CRA YENS: What good does that do? MR. MOFFATT: That has why I think it is an open issue. I think someone may look at that and say, "Hey, guys, come on, you're playing games with us." That has why I said to Kyle, I think this is the best way to present it starting out, but we will see what happens as we go along. MS. CRA YENS: But if you cannot be assured that your money in that fund will be spent on what the members of the benefiting unit intend, if there is any possibility that for instance, Coastal Zone Management department could actually somehow appropriate those funds for projects in Clam Bay that they are designated to do? How does that benefit the members with their money? Do you understand what I am asking? MR MOFFATT: Yes. Well, I think if we found that to happen, we certainly would not assess it going forward. But to date, we have not seen any indication that it does not get spent for what we think it needs to be spent. MS. CRA YENS: Well, what have they done with our 2008 funds? Have you been able to spend all of the $331,000 that you have in the budget for 2oo9? You apply it in 2008; you create a budget for 2009, $331,000. Have you been able to spend that money in Clam Bay for the projects that were designated for Clam Bay? That has the question I am asking, because if you have not been able to use the funds that should be there right now for the Clam Bay projects that you as a Board representing the members of the MSTBU had line items in there. For all the work that we do if we are not able to spend that $33 1,000 in 2009 how can you expect to spend it in 201 O? They are freezing your funds right now. MR. MOFFATT: We are spending all the money that we have assessed our residents for Clam Bay. The money that is not being spent that is included in the $331,000 is the $214,000 we get from the County, which they 1074 <.,-""-_._,, ~ "-_*"<1. Pelican Bay Services Division Budget Committee Meeting Minutes 161 , '"Ma 11, 2009 normally pay by now. And this year they have not paid it. But those are not directly our assessments. MR. PETTY: Mr. Chairman, let me see if! can help out with that. It appears that way, but that is not the way the carry forward works. When money comes in, we have our assessment, and we have funds from III come in; and they commingle. When we spend the money, we do not say, "It was spent for this; it was spent for that." So, basically, any carry forward that is brought forward is a mixture of both. So I do believe she is talking about the carry forward of the two hundred and something thousand dollars. So quantitatively there may be that representation, but those are mixed funds; and some of those monies are from assessments. MR. MOFFATT: In the $331,000 last year, was there a carry forward? MR PEITY: Oh, yes, sir. We carried forward everything we could because, if you recall, during the budget considerations, we were concerned about the availability of Fund 1 I I in fiscal year 2009. So we hard tagged ail available funds. CHAIRMAN LEVY: If you look at the budget for Clam Bay for 2009, it shows $331,000. It does not include the $33,000 carry forward. MR MOFFATT: Right. The $331,000 is $106,000 of our money, $214,000 of the County's money. MR PETTY: Currently, in this year's budget, we have, what is that, two hundred and some odd thousand dollars, three hundred something thousand dollars, carried forward from 2008. MR. LUKASZ: Well, it was budgeted $225, I 06. MR PETTY: What was the carry forward amount, please? MR. LUKASZ: The carry forward into the Clam Bay fund. MR. PETTY: Into the the Clam Bay fund from 2008. If you will hold on just a minute, I have the 2010 draft. CHAIRMAN LEVY: Ob, this is it right here (indicating), is not it? MR. WZZO: TableA? No. MR. LUKASZ: Going back, $298,000 was the fund balance on September 30, 2008. MR. PETTY: $298,000. That was the carry forward. And that $298,000 is funds that are co-mingled. It is from Fund III from prior years; and it is your assessments from prior years. Now, that is what is in this year's existing budget. If it does not get carried forward to the 20] 0 budget, it means that you have lost those funds to other entities within the County, which I think is the question. 1075 .- Pelican Bay Services Division Budget Committee Meeting Minutes 1 1 A 14 . ~ "Ma 11, 2009 MS. CRA YENS: Yes, well, you know, you had $331,000 or somewhere in that vicinity in 2007. So if you did not spend all that in 2007, it carries over to 2008. MR. PETTY: It rolls over as carry forward. MS. CRA YENS: A carry forward to 2008, which is the money you have right now for the work to be done in Clam Bay. That money is frozen and that is what I am trying to explain. So if you do not have control over that fund now, how do you think you are going to have control over it for 201O? Do you get my point? MR MOFFAIT: Yes. MS. CRA YENS: So I am concerned it is even increased. Now we have approximately $560,000 in the Clam Bay fund for 20 I O. MR PETTY: Yes. MS. CRA YENS: I think that is pretty crazy. As a member paying it want to know we have got control over it. MR MOFFATT: That has not the assessment, however. MS. CRA YENS: Well, 7,000 members, I believe, times the amount that each ofus pays. MR. MOFFAIT: Well, the assessment in 2010. MR. IAIZZO: $158,000. MR. MOFFAIT: Yes, $158,000, not $500,000 some odd thousand. By the way, that carry forward from last year is all being moved over into these capital funds in the budget that we are talking about. MS. CRA YENS: "Capital" funds being different than OUT maintenance funds, which might be an avenue that allows the County to spend it differently than what we have if we are doing mangrove maintenance. If you are putting that money into capital projects, it seems to me that you have even less control of how it gets spent. I do not know. John, can you explain? MR. PETTY: Mr. Chairman, if you will, I do not believe that we have any less control. The issue here is what control we have as an advisory committee and I believe that our control has always been as it is today. The issue in question is the Clam Bay transition and what is it going to be that the County has been talking about now for almost a year. I think that is where we are running into issues and Mr. Chairman, I believe the County Manager is holding back on issuing further purchase orders until the matter is clarified. This is a new committee. Coastal Zone Management is a new County department, or fairly new and I think they are still in a defining mode. What kind of a conflict that is going 1076 ----".'..-"...- III. ----- - 16 I Pelican Bay Services Division Budget Committee Meeting Minutes '1 . '''M:a 11, 2009 to bring in the future, I really do not know. I wish I did know more, but I do not at this time. MS. CRA YENS: They are looking for funding, and they are looking to Pelican Bay for it to be part of that funding for Coastal Zone Management department projects. So I have to be very concerned that the amount that we are paying, that includes Clam Bay as a fund, I have to be very concerned about that and that is a significant amount of money in a fund that we do not seem to have control. And not only do we not have control over it, it is for projects we object to. So, I mean, it is actually kind of outrageous to think that we are paying money into a fund that might eventually end up paying for projects we absolutely object to. MR PETTY: Yes. MR. IAIZZO: I do not believe that is possible, John? I cannot believe that. MR. PETTY: Mr. Chairman, if it is all right with you, I will answer the question. MR. MOFFATT: Ob, yes, go ahead. MR. PETTY: It is possible. We do not have a scope of work: in the Clam Bay operating budget. As you may recall, we came to you with a draft number that staffhad developed of 175,000 plus a few odds and ends. We got that from changing our program to simply maintenance versus renovation or restoration and maintenance. The Board's action after that, though, changed to adopting a management plan, a draft that Tim Hall had done a year before, which is much more extensive than the one that we put in the budget that you approved today. So the project itself has not been defined. So certainly, when the project does get defined, you may tell staff to take on projects that you have been delegated to by another entity, mainly this advisory committee. If they say, "We would like you to do X," and you see a justification, you may ask us to do a project that is not in the scope. So the scope is poorly defined as is. It is poorly defined in the draft that you adopted from Tim Hall, because it is a draft, of course. And we are yet to hear what definitive operations will be our responsibilities in 20 I O. So, yes, it is possible that you would be asked or told to do a job function in Clam Bay that you may have disagreement with. MS. CRA YENS: Yes. MR. MOFFATT: I would suggest the people that need to hear what you have to say would be meeting on the . May 26 downtown. And they are going to be considering the coastal zone funding issue. MS. CRA YENS: That will not be until after you have actually done a final approval of these monies. MS. POTTER: No, no. 1077 -.-.- _..._.~ _aP<l>'l .. , - liT..... ._""_..,,... ~--- Pelican Bay Services Division Budget Committee Meeting Minutes 1 6 , 1,A 14 - "May 11,2009 MR MOFFA IT: We have approved it here to send it to the Board. MS. CRAVENS: Okay. MR. MOFFATT: The Board will finally approve it on June 3. MS. CRAVENS: Okay. MR MOFFATT: We may hear something on May 26 that is going to change this part of the budget and we will have to make those changes. Hopefully, they will only be positive changes from our standpoint. MS. CRAVENS: John, do the Budget Committee members or the full Board still have an ability to make decisions how the assessment amounts for each member unit is applied to different funds after the deadline of June I? MR PETTY: We will have the same ability to change as we have always had. Nothing has materially affected that procedure. We still are making the recommendations from the budget committee to the full Board; and that will be going before the Commissioners. I have no idea what the May 26 BCC meeting will bring and what directives we will get; but currently, I have no indication that there is going to be a material change. I wish I could be more confident, but I did not know that there was going to be a hold on the funds either. MS. CRAVENS: What I am wondering is at the May 26 BCC meeting, if they will have this proposed budget. MR PElTY: Oh, can we make changes thereafter? MS. CRAVENS: Yes. MR. PETTY: After June I? Yes. Yes, we can. That has always been the way. We have always tried to get it into that workshop for their consideration as soon as possible, but then it is actually adopted later on in the year, around August or so, August, September. MS. CRAVENS: I am also concerned about what is still left in the 2009 fund, how that might potentially be used. Is the amount still is it two hundred and something thousand? How much is left in that Clam Bay fund in our 2009 budget? Does anybody know? MR MOFFATT: Yes, the money you are concerned about, I think, is the $214,000 that comes to us from the County. And the County has said that they will pay us half of it. MS. CRAVENS: No. Of the $331,000 that we had in the budget for 2009, how much have we spent, you know, to where we then know how much we still bave left in that budget? That has what I want to know. MR MOFFA IT; We have spent year to date on Clam Bay, "year to date" being March thru February. 1078 "._--~ ___w --., -'O...._""'__.,.k-.",_~..._.._.""__......._ , - 161 1A 14 Pelican Bay Services Division Budget Committee Meeting Minutes - "May 11, 2009 MR. LUKASZ: It was through February. MR. MOFFATT: Through February we have spent $47,000. CHAIRMAN LEVY: This says approximately $ 121 ,000 . MR. LUKASZ: $47,000 was the "to date" through February. It is through February. MR. MOFFA IT: Through February. March to September, we anticipate spending another $95,000 for a total ofa $142,000. MS. CRA YENS: So the $95,000 is still in there; it has not been spent, right? MR. MOFFATT: Correct. Well, it may have been spent in March. MS. CRA YENS: [consider that money at risk. ADJOURN MR. MOFFAIT: Well, okay. Any other comments? Motion foradjoumment? MR. IAIZZO: So moved. MR. GIBSON: So moved. MR. DALLAS: Seconded. MR MOFFA IT: All in favor? CHAIRMAN LEVY: Aye. MR GIBSON: Aye. MR. MOFFATT: Aye. (Ail ayes) Mr. laitzo, seconded Mr. Dallas, and the Committee unanim(Jusl. ~~ Transcript prepared on behalf of Gregory Reporting Services, Inc. by Karen Blockburger, RPR; and edited by Lisa Resnick, Administrative Assistant, Pelican Bay Services Division. 1079 _. <-,.-,-' -,..-... .-' -,,-,,---, . "-~,'-~'-'-~ Fiala ~ , - RECE\VEO Halas Henning JUL 2 8 2009 Coy\e TRANSCRIPT OF THE MEETING OF Coletta Board of County Commissioners THE SAFETY COMMITTEE OF 1 I 1 A 14 THE PELICAN BAY SERVICES DIVISION ADVISORY BOARD May 15,2009 LET IT BE REMEMBERED that the Safety Committee of the Pelican Bay Services Division Advisory Board, having conducted business herein Collier County, Florida, met on May 15,2009 at 1:00 p.m. at the Hammock Oak Community Center, Mangrove Room #1,8960 Hammock Oak Drive, Naples, Florida 34108, with the following members present: Mary Anne Womble, Chairwoman Tom Cravens Ted Gravenhorst Also Present: Kyle Lukasz, Field Operations Manager, Pelican Bay Services Division; Mary McCaughtry, Recording Secretary, Pelican Bay Services Division; Gerald Moffatt, Pelican Bay Services Division Advisory Board; and Lisa Resnick, Administrative Assistant, Pelican Bay Services Division. AGENDA 1. Roll Call 2. Comments by Madam Chair Womble 3. Myra Janco Daniels Boulevard walkway construction update 4. Identify unmarked and potentially dangerous crosswalks 5. Identify crosswalks that are poorly marked 6. Identify crosswalks in inappropriate locations 7. Identify intersections requiring new or modified signage 8. Audience Participation and Comments 9. Adjourn ROLLCALL CHAIRWOMAN WOMBLE: Okay. Let us call this meeting to order and let the roll show that all committee members are here and present, including Mary McCaughtry, Lisa Resnick, Kyle Lukasz, and Jerry Moffatt. Might as well as say all of us, since we are all connected one way or another. COMMENTS BY MADAM CHAIR WOMBLE CHAIRWOMAN WOMBLE: The agenda that we have is much encompassing, but we are finding that we have another issue or two to bring up that the Committee members recognized. Let US get started. There are many issues to bring up. Kyle, I know that you are aware of all of these. You have seen them and you have been here long enough to know them without even thinking about it too much. IDENTIFY UNMARKED. POORLY MARKED. AND POTENTIALLY DANGEROUS CROSSWALKS CHAIRWOMAN WOMBLE: Ted, was this your list? MR. GRA VENHORST: Yes. I went out several evenings and after I finish~. I ~d ~$1:eighbor tell me ISC. or . something and I missed it so I went back out. I waited for it purposely to get dark and the streetltts to be on and Jill and Da :__--- 1 Item #:.."'---~-_.. ",:cp~S ~o. - .,.- ~~..,_._..~ ~"-'" .,.- . .. .~,~~..,.~~__'"~""r .... - 16 I 1 A 14 j Pelican Bay Services Division Safety Committee Meeting Minutes May 15, 2009 I spent probably 45 minutes doing this trying to find the intersections that are in a position to cause potential safety problems. You can imagine what could happen. Others when you get into the intersections, for example, there is no crosswalk on either side of the intersection of Gulf Park and Pelican Bay Boulevard. You do not realize what that is like until you get up there and there are stop signs for the cars on Pelican Bay Boulevard and for Gulf Park, but there is no crosswalk. MR CRA YENS: Ted, there is a crosswalk for people walking on one side of Pelican Bay Boulevard, correct? MR. GRA YENHORST: I apologize, yes there is. MR. CRAVENS: But it does not cross Pelican Bay Boulevard. MR. GRA VENHORST: It is on the east side of Pelican Bay Boulevard where Gulf Park dead ends. I think there is a crosswalk there, but there is not one across Pelican Bay Boulevard. MR. CRA YENS: Right. MR. GRA YENHORST: And that is very dangerous. CHAIR WOMAN WOMBLE: Not at either one of those comers. MR. GRA VENHORST: No. MR. CRAVENS: No. MR. GRA VENHORST: If you want to cross Pelican Bay Boulevard you do not have a crosswalk. My suggestion is we go down each one of these lists and Kyle's list and then get some opinions. I mean that this is my opinion. I may be a little over or under reactive, but I am sure that we could petition the County and they will provide feedback on what is possible and what is not. CHAIRWOMAN WOMBLE: Kyle would the Florida Department of Transportation (FOOT) be involved? MR LUKASZ: The Collier County Transportation Department Traffic Operations Division is responsible for approving crosswalks. First, we would have to apply for a permit at the County's Community Development and Environmental Services Department (CDES) and then Traffic Operations would review it. Traffic Operations has the last say on signage modifications in the ROWand then they take it to the County Commissioners for their approval. CHAIRWOMAN WOMBLE: Do you know what is typical for a crosswalk say, if we just painted lines? MR. LUKASZ: I have had people, and it has been several years since we had Transportation look at that and there was a reason why they did not line it. I am not sure if the way you would come off the radius of the comer that it lines up with the median and you cannot move the striping. You might have to move the median back, pull the bull nose 2 . ,~-~~..,,,". ,.,",-".._<<< ..It '. "' ,.. Pelican Bay Services Division Safety Committee Meeting Minutes 16 , ,~A 14 May 15,2009 back a little bit more to line it up with the other side of the street. MR. GRA VENHORST: That one was blatant to me, but there are others. I think we have to parse through this line by line and then decide whether each one is a Pelican Bay Services Division initiative and if we should go to the Department of Transportation and do some heavy hitting. MR. CRA VENS: I do not think we can do anything. MR. GRA VENHORST: We cannot. MR LUKASZ: No. Everything has to channel through them. It could come down to the funding like other improvements at that intersection. IDENTIFY INTERSECTIONS REQUIRING NEW OR MODIFIED SIGNAGE MR GRA VENHORST: We cannot even take a paintbrush out there and do anything on any intersection. CHAIRWOMAN WOMBLE: Well, it is the County's and we are the County. MR GRA VENHORST: I apologize. MR LUKASZ: Right. Transportation Operations would have the final say on anything that goes within the road or right of way (ROW). CHAIRWOMAN WOMBLE: Yes. Right. MR. CRAVENS: I was asking Kyle before we met what would be the rough cost just putting in a crosswalk. He came up with a figure between eight and ten thousand dollars. MR GRA VENHORST: Paving and signage? MR LUKASZ: For any crosswalk, to start with you have to paint in the roadway. There are eight "decorative" signs. There are two from each direction. Two signs at the crosswalk and two advanced warning signs. There are four signs, two facing each direction to total eight. Next, there are some modifications to the sidewalk to connect the roadway to the sidewalk. Those modifications have to be ADA compliant and be designated so in the crosswalk. It would not include any other modifications. For example, if a bull nose in the median needs modification to line up with the other side of the street it is extra. CHAIRWOMAN WOMBLE: That is amazing. MYRA JANCO DANIELS BOULEVARD CONSTRUCTION UPDATE MR CRA VENS: Another point also is the type of warning signal installed. The one at Myra Janco Daniels Boulevard cost roughly $40,000. 3 >---~_.~ ,-, -, ,."._,.",.~---~ ~ 1 - .. ~ "" Pelican Bay Services Division Safety Committee Meeting Minutes 16 I 1 A 14 May 15, 2009 MR LUKASZ: Yes, about $40,000. MR. CRA YENS: That crosswalk has a motion-activated stop light system that is solar powered. I think that is probably the best solution, but also probably the most expensive solution. MR. LUKASZ: Right. I think it will be safe. MR CRAVENS: Yes. MR. LUKASZ: The County would not allow it to go in if there were any liability connected with the design. IDENTIFY CROSSWALKS AT INAPPROPRIATE LOCATIONS CHAIRWOMAN WOMBLE: Before we go any further we should finish discussing the Pelican Bay Boulevard and Gulf Park Drive area Jerry, I think you were there for this discussion. The Strategic Planning Committee is talking about this as a possibility to put a roundabout in at that location, but I wonder what that would do to our crosswalk idea It might make it a little simpler, but it might be a whole other story. This is something we need to bring up to the Strategic Planning Committee because our Safety Committee identified it, as well. I agree with you. Tom agrees with you. I think everybody in this room knows that intersection is a bad situation. I do not know what a roundabout would do to pedestrian traffic. MR. CRA YENS: I cross that on a daily basis. I cross Gulf Park Drive on the east side of Pelican Bay Boulevard. The only problem I have ever had is with bicyclists. They will not and I am serious, they will not stop for me. The cars are very good about stopping for people at the intersection. CHAIRWOMAN WOMBLE: That is because cars do not get as many points as a bicyclist does ifhe hits you. That is awful. MR CRA YENS: I know. CHAIRWOMAN WOMBLE: By the east side of Gulf Park Drive are you coming from the north or south side of Pelican Bay Boulevard. MR eRA YENS: I am coming south going north on Pelican Bay Boulevard and cross Gulf Park Drive on the east side. CHAIRWOMAN WOMBLE: Okay. MR. CRA YENS: If you are crossing on the west side, you really do not have a problem because there is very little traffic. The only traffic is what is coming out of the condominiums. CHAIR WOMAN WOMBLE: You are talking about the driveways. 4 -<.-.,.- ,.',------..- ""-'"',,..~. .,....~".'.,-.. -- 1 ~i f ..~\ ..1 Il '14 " ~jor. ,~k. j '..., . .1 """~ Pelican Bay Services Division Safety Committee Meeting Minutes May 15, 2009 MR CRA YENS: Right, so that is not really a big issue. The biggest issue that I see is crossing Pelican Bay Boulevard MR GRA VENHORST: Yes. You are right. MR CRA YENS: Because there is a stop sign there, I think that pedestrians have a much easier time than where there is a crosswalk at Station 8. MR. GRA YENHORST: No question. CHAIRWOMAN WOMBLE: That is awful. MR CRA YENS: That is the worst one we have in Pelican Bay. MR GRA YENHORST: Well that is a very bad one and I have identified it as the crosswalk at Station 8. CHAIRWOMAN WOMBLE: Yes. MR. GRA VENHORST: If you look on the map, it is at the the north end of the median that ends there (indicating) and you cannot turn into Station 8. The overhead lights are about 60 - 70 feet into the median. I cannot remember exactly and I do not have it here, but if the trees are uncut and not kept, the trees create shade, so at night there are many things that could be a remedy by putting the crosswalks under the lights. We have identified some others: Hammock Oak Parkway, Oakmont Parkway, North Pointe Drive need crosswalks across Pelican Bay Boulevard. Here is Oakmont Parkway (indicating) at Pelican Bay Boulevard with a four way stop. If the crosswalk is under the lights you can see people, but the crosswalk and lights are on opposite sides. North Pointe Drive is the same way. CHAIRWOMAN WOMBLE: That seems a little strange. MR. CRA YENS: Kyle, could you make a sort of a generic comment as to the cost involved in putting lights in at places where we currently have crosswalks, but we do not have adequate lighting? MR LUKASZ: Are you talking about the existing street lighting that we have? MR GRA VENHORST: The existing pole lighting. MR. LUKASZ: We could shift the poles a little bit. On the north end of Pelican Bay Boulevard, we cannot add any lights because that system is at capacity, but we could move the light 20 or 30 feet in any direction. When we installed the last set of lighting, we shifted some ofthe poles and took out the trees that had grown into them. MR. GRA YENHORST: North Pointe Drive intersects Pelican Bay Boulevard at a T'. The crosswalk on North Pointe Drive that crosses over Pelican Bay Boulevard is on the west side and the lights are on the east or opposite side on Pelican Bay Boulevard in the median. There is no crosswalk on the east side of North Pointe Drive and the lights are a 5 ...',... "..,.-----. ~. ""'=-, ,,'n" __"_ - -- 16 11 A 14 Pelican Bay Services Division Safety Committee Meeting Minutes May 15, 2009 long way away, not directly over the crosswalk. My wife and I walk that occasionally and it is very dark. MR. LUKASZ: So it might be a possibility of taking a pole and double light fixtures on the one side and move them to the bull nose on the other side. MR GRA YENHORST: The bull nose on the other side or moving the one that is down farther closer to the middle. MR. LUKASZ: When you do that, you create a longer distance between lights in one location or another so you have a darker area in another place. MR. GRA VENHORST: Moving it across the intersection is probably less expensive than moving crosswalks. MR LUKASZ: Yes. Moving a light costs less. MR. CRA YENS: There is another problem at North Pointe. When people cross Pelican Bay Boulevard, they tend to cross on the south side of that intersection because that is where the crosswalk is. MR. LUKASZ: Right. MR. CRA YENS: Cars do not stop for them. I have seen people stand there and for their own safety, wait until the cars are gone. I have also seen people try to cross and cars just go right on by as if they are not there. CHAIRWOMAN WOMBLE: That does not surprise me. MR. LUKASZ: That is the case with many of the crosswalks unless they are at a stop sign. MR CRA YENS: With a stop sign, they will stop and if there is not a stop sign, they do not stop. They do not think that they need to yield. MR GRA YENHORST: When we have the crosswalk on the wrong side and the light is in the wrong spot, if you had a stop sign there, that would alleviate part of the problem. The fact is they sometimes come through that intersection at 50 MPH and if you are in the dark, it makes it a double hazard. You can reduce the hazard by putting a stop sign at the corner or put lights under the crosswalk, so if they are going to drive 50 MPH they will see you. MR. LUKASZ: That would create a three way stop at that location. MR. GRA VENHORST: Right. That location has changed in character since Albertson's closed. When Albertson's closed, the traffic count changed and I am sure it changed on Hammock Oak as well, because many people from the north side of Pelican Bay went to Albertson's when they needed something fast, i.e., to get a carton of milk or whatever, but they did not do a lot of heavy shopping there. Now they go to Publix, so the traffic picked up there. MR. CRAVENS: Ted, that should all shift back because Publix is planning to reopen at the Albertson's 6 ^_._~.~, , , ,..._,..~._"- "-".,_.,_.~ "~--~'" , -- Pelican Bay Services Division Safety Committee Meeting Minutes 16 , 1 A 14 May 15, 2009 location in October, I believe. MR GRA VENHORST: I agree. I just wanted to identify when it did change there. MR. CRAVENS: Yes. CHAIRWOMAN WOMBLE: It is good that we are identifying everything. What I am most interested is identifying exactly what you brought forward. As we are talking, we are finding more and more issues. We as the Safety Committee, jointly with the Strategic Planning Committee need to address these topics of concern because they will be doing work with the landscape architect on all of this: the lighting, pathways, and crosswalks. It is outstanding that we are identifying and generating our concerns and issues before we get too far along in the process. MR GRAVENHORST: You are on the Strategic Planning Committee, so if they have already addressed our concerns, then we can scratch through a few of these. The ones that remain you can take to the strategic Planning Committee. CHAIRWOMAN WOMBLE: Well, I think we all could. MR. GRA VENHORST: Yes. They addressed one of my concerns at North Pointe and Pelican Bay Boulevard. The markings had turned to the point where you could not see the yellow. They were just painted and look great. CHAIRWOMAN WOMBLE: They were. MR GRA VENHORST: I think they are doing the same on Oakmont. MR CRA VENS: So we can scratch that one. MR. GRA VENHORST: Yes, I think so. CHAIRWOMAN WOMBLE: Unless we see some other areas. Jerry, what did you want to say? MR MOFFATT: Yes. I was just going to ask how this ties into the the Strategic Planning initiative. Kyle, a second factor is if the County requires any kind of study on volume. You may want to put in a crosswalk where it would only serve three people. Do they have any minimum pedestrian volume requirements? MR. LUKASZ: I do not think they would necessarily be concerned about the volume. As far as a three-way stop, they would want to look at it and perform a study. CHAIR WOMAN WOMBLE: It is kind of on a case-by-case basis. The County will not do a study if they feel our concern is a "one time" issue. If we bring our many concerns to them then they may bring somebody in. MR. MOFFATT: Yes. You are talking a dozen crosswalks. MR. LUKASZ: I know that several years ago some of these locations were brought to the County's attention, 7 _...h~.~ - Pelican Bay Services Division Safety Committee Meeting Minutes 16 I 1~ 14 May 15,2009 like the Commons parking lot. CHAIRWOMAN WOMBLE: Right. MR. LUKASZ: The newer tram station did not initially have a crosswalk and the County did not have a problem with the location even though it is not at an intersection, but they would not fund the construction or the project because it is on private property for a private facility. If it turned out that you wanted a crosswalk every 500 feet, then it might become an issue. MR. MOFFA IT: It might be close to that. MR CRA YENS: What what about the County's position with regards to the the installation of stop signs? If we were to request them to put a stop sign at an intersection what would they do? Second, if they decided to place a stop at an intersection, would this be at their expense or at our expense and what would it cost? MR. LUKASZ: First, they would have to approve it and they would not automatically do so. I know there have been some requests to make a four way stop at Ridgewood Drive and Pelican Bay Boulevard and they said that location was too close to the three way stop at Myra Janco Daniels and Pelican Bay Boulevards. CHAIRWOMAN WOMBLE: That is a bad situation. MR LUKASZ: They review requests for stop signs, but they do not automatically approve them. As far as paying for them, the majority of the cost is in the decorative signposts and the County will not pay for that portion in any case, even if it is something they are saying is required. Instead, they would put it in with standard signage and we would have to upgrade it. MR. CRA YENS: So you are saying that they will pretty much reject the request for a stop sign if it is in close proximity to an existing stop sign. MR LUKASZ: That has been my experience, yes. Specifically at Myra Janco Daniels and Ridgewood. Ridgewood is a problem because a lot of people, as they approach Myra Janco Daniels, they see the crosswalk signs and you have probably seen it when people stop and wait for you to come out of Ridgewood because they think they have a stop sign. MR. GRA VENHORST: It is confusing, just like at North Pointe and Pelican Bay Boulevard at the "T." I think we probably have some budget constraints here that will not allow us to do all this at one time. I think it is important for this Safety Committee to take it to Strategic Planning Committee with a ranking. MR CRA YENS: Prioritize it. I agree. 8 - --..,.,,,",,, - ,__,___.~'_'~".,.,."W~"..,._.._. , Pelican Bay Services Division Safety Committee Meeting Minutes 16/ ltA 14 May 15, 2009 MR. GRA VENHORST: From the worst to the best. I mean, there is no best here, but rank them from the worst situation to the ones we can live with for a couple of years until the funding becomes available. CHAIRWOMAN WOMBLE: I think that is a good idea. Some some of those areas may become a different kind of issue such as the roundabout, but we can still prioritize and give them a heads up that these issues need to be looked at and maybe they can take care of something a little bit more comfortably than we would otherwise because it is part of a master plan. MR GRA VENHORST: I am on the Facilities Committee and we voted to change the crosswalk "at Pebble Creek to a roundabout and close and move the current turn-in so that trams can come in and make a circle and not have to drive off into the parking lot. CHAIRWOMAN WOMBLE: Ob, I am so glad. It is so bad there right now. MR GRA VENHORST: The turn-in will move to the north end of the lot. Kyle may know more about this, but I do not know if they decided to close off the turn lane with a curb where Pebble Creek intersects at Pelican Bay Boulevard so that the northbound lane can still can turn left there and not have to go up to Bay Colony to make a u turn. MR MOFFATT: They are not going to do that. You are still going to have to go to Bay Colony and make a u turn. MR GRA VENHORST: I predict that they will be about the time that the line of cars and trucks are stacked up at Bay Colony and cannot get out. CHAIRWOMAN WOMBLE: Okay. They may get their own traffic light. MR. LUKASZ: It will not really change the crosswalk situation because the access for pedestrians by a sidewalk connected to the entrance will still be where the driveway is now. MR GRA VENHORST: But you may be able to solve the crosswalk situation there by relocating the light that is maybe 60-70 feet south of the crosswalk and moving it to the end of the bull nose or close to the end of the bull nose. That puts that crosswalk in complete light. MR CRAVENS: I see a bigger problem there and I am not looking at it in tenns of nighttime lighting. I am looking at in terms of an almost total lack of compliance by drivers that will not stop for people using the crosswalk. MR GRA VENHORST: They do not stop. CHAIR WOMAN WOMBLE: It is awful. MR. CRAVENS: I think that is the worst situation we have. I think we need to look toward putting in a similar 9 .-.- .,.- ,--" _.~., ,-.,^-~- . - Pelican Bay Services Division Safety Committee Meeting Minutes 16 J 1 A 1~ May 15, 2009 solution that we used up on Myra Janco Daniels. MR. ORA VENHORST: There certainly is enough traffic there. CHAIRWOMAN WOMBLE: Do we have enough electric resources? MR LUKASZ: Yes, we have the electrical capability. MR MOFFATT: The County would have to approve a stop sign or a stoplight, right? CHAIRWOMAN WOMBLE: Yes. MR LUKASZ: Yes. The design was just approved on Myra Janco Daniels. I think because they know that people are not compliant. MR. CRAVENS: One solution would be to install a stoplight with a sensor that would only activate when there was pedestrian traffic, so that it would not impede traffic unless there was a necessity to do so. MR. ORA VENHORST: We were returning from a walk the other night about a quarter to eight after walking up Pelican Bay Boulevard and back and a Nissan coupe of some kind came down Pelican Bay Boulevard at about 75 MPH. CHAIRWOMAN WOMBLE: Whoa. MR ORA VENHORST: The only car that I have ever see drive faster on Pelican Bay Boulevard is a police car, so the fact that we do not have stop signs more often invites faster traffic. CHAIRWOMAN WOMBLE: Well, I saw something that would chill your blood. The other day when I was going to a meeting there was a yard crew working, not our Collier County crew or any part us, it was some other lawn maintenance crew. They had something out on the on the sidewalk and someone in a wheelchair had to dodge it and go down the grass onto the street and come back up. There was nowhere to come back up because of the curb and cars were just heading right at this person going at least 40 to 50 MPH and they were all in a line together so they felt comfortable that they would not be the one picked up by the cop. You could just see the mentality. It was scary. MR MOFFA IT: Is one of your items to consider the safety impact of only having one lane of traffic on Pelican Bay Boulevard? CHAIRWOMAN WOMBLE: We already discussed that concern through Pelican Bay Services Division several years ago. MR. MOFFA IT: Yes, but you are focusing on it again. CHAIRWOMAN WOMBLE: No. I think that it was considered pretty thoroughly and the Board decided 10 ".."._....~~._.e<.__ ,,,~.-..,-'~~-'" "'.-...-- - - c If~ ~ lA Pelican Bay Services Division Safety Committee Meeting Minutes .~_. ' ;" " .' May 15, 2009 1 against it because of the issues that we would have. MR. CRA YENS: Are you talking about the situation where the bike lane was proposed? CHAIRWOMAN WOMBLE: Yes. MR MOFFATT: Yes. CHAIRWOMAN WOMBLE: Yes. MR MOFFATT: Put in one bike lane and one traffic lane. It would create less traffic and then you would only have to cross in front of one car instead of two cars from a safety standpoint. CHAIRWOMAN WOMBLE: There were many issues with that and I am sorry that I did not get back to Molly (Moffatt) because she brought that up the other day and I want to tell her what some of those steps are. I will call her and talk to her about it, but it was given serious consideration and just was not feasible. MR. CRAVENS: Yes. The community was opposed to that idea CHAIRWOMAN WOMBLE: That was not the only reason. It was a safety issue and many other reasons. It just evolved into a bad idea. It was too much traffic and not enough space for people to move. MR. CRA YENS: My take was that it was a very interesting situation. A survey went out to the residents and the community overwhelmingly responded that we wanted to have a bicycle friendly environment in Pelican Bay. From that point, the consultant came up with this idea of making one lane for bikes and one lane for traffic and that is not at all what people wanted. MR. GRA YENHORST: Right. MR CRA YENS: But they used this data to justify their their proposal. MR GRA YENHORST: Well, they found out MR. CRA YENS: Yes. Yes. CHAIRWOMAN WOMBLE: It did not fly too well. MR GRA YENHORST: I have gone through and gathered my sense of priorities and you can confirm or discuss. I think the NO.1 issue is the crosswalk at Pebble Creek because of the volume of people that cross there. MR CRA YENS: I second that. CHAIRWOMAN WOMBLE: I go right along with you, so that is three of us out of three. MR GRA VENHORST: So I listed that as No.1. I listed No. 2 as the crosswalk marked at Gulf Park Boulevard and Pelican Bay Boulevard, but if you say there is going to be a roundabout then that may change things. 11 - ----------,._~~,-",.- -~~......., . .'" ''"-..~-",..)."" .....J __III ,-;",",-~ _,____w .. Pelican Bay Services Division Safety Committee Meeting Minutes 16/ May 15, 2009 " CHAIRWOMAN WOMBLE: That is under discussion. MR GRA YENHORST: That is under discussion so that should defer to the Strategic Planning Committee. I do not know how many hundreds of people that I have seen cross a street without a marked crosswalk. CHAIRWOMAN WOMBLE: What are they going to do at the north parking lot on No.5? MR. GRA VENHORST: People are coming up Gulf Bay on the sidewalks or coming this way and going to Gulf Park Drive to get across Pelican Bay Boulevard. They feel like they are safer crossing where the stop signs are than any place else, so they cross on one side or the other and yet, there is no crosswalk. Granted that Tom is right. At least the cars are stopped, but at night, the stop signs do not illuminate well and you are not looking for pedestrians. Before you reach the intersection, signs should be placed that say, "Crosswalk Ahead." We have crosswalks at other intersections and it does not make sense to have a three way stop without a crosswalk. MR. CRA YENS: I would agree and I would put that as the No.2 priority. MR. GRA YENHORST: That is what I did. MR CRA YENS: At the Pebble Creek crosswalk I think that there are two things that we need to do. I think we need to change the nighttime lighting situation. MR. GRA YENHORST: I agree with that. MR CRA YENS: Also, I think we need to put in some sort of lighting, such as a pedestrian activated stop light, for lack of a better term, such as we have at Myra Janco Daniels. MR GRA YENHORST: One we have not talked about is Hammock Oak. I just about was creamed there about four months ago and I see it happen all the time when I take Hammock Oak over to Publix or the Pavilion. Going north on Hammock Oak and when you get to the left lane is straight ahead. There is no left turn lane and the right lane looks like it is lined up as a right turn lane only. You start to go straight ahead and there is kind of a pitch to go into the Pavilion Club Street there. CHAIRWOMAN WOMBLE: There is. MR GRA YENHORST: You turn in and the other driver does not think he is turning right. I was almost hit and I have seen it happen about three more times. MR. CRA VENS: Ob, yes. I was totally looking at a different intersection. I was looking at Pelican Bay Boulevard. You are talking about Vanderbilt Beach and I concur. That is a horrible, horrible spot. It is also bad for 12 _.. Pelican Bay Services Division Safety Committee Meeting Minutes 16 I 1 A 14 May 15,2009 people coming out of the Pavilion. MR. GRA VENHORST: Ob, yes. MR CRA YENS: You have people who are going straight ahead to go into Pavilion from Hammock Oak and then people that are turning east on Vanderbilt and who goes first? The people on Hammock Oak have the right of way, but the people that are turning often feel they should have the right of way. MR. GRA VENHORST: Well, we almost had the state to install a stoplight, but the problem could be partially remedied on Hammock Oak heading into Vanderbilt if the right hand lane became a straight only lane or a right turn optional, and the left lane became a left turn only lane. CHAIRWOMAN WOMBLE: It was for a while. MR LUKASZ: I believe so. Someone called to complain. What happens is somebody sitting in front of you wants to go to the Pavilion. The car behind you can make a right, but they have to wait for the light to change, so that is why we wanted everyone to have to wait for the light to make a left turn or to go straight through. MR GRA VENHORST: One is an inconvenience. The other way we just talked about is a death trap. There is a difference. MR. LUKASZ: It creates a safety problem. CHAIRWOMAN WOMBLE: It is not straight. MR GRA VENHORST: Here are the two lanes. We are heading this way onto Vanderbilt. Here is the left lane. When you cross Vanderbilt into the Pavilion Club street, they do not have big wide lanes to come in and they pitch down. This person is in the right hand lane and you have a pretty good clue when you are sitting there to come into the Publix, and this person is sitting in the right hand lane and he is not turning, that he is going straight. MR LUKASZ: There is an arrow in that lane for only a right hand turn. MR. CRAVENS: Yes. There is a right hand turn only arrow there. MR. GRA VENHORST: But if there is no traffic coming and the light turns red, you just sit there ready to cross the street into Publix. One day I was in the left lane. An elderly woman was in this lane and I should have known. The light was red and there was no traffic. She was not turning right, but she could have. Therefore, I am thinking maybe she is going straight ahead. I took off and hit that pitch, and she takes off and we are in the middle like this and she gestures with her middle finger. MR. MOFFATT: You are never going to correct that. I mean, you have stupid drivers allover the place. 13 -- _._^_._._-_._.._.~..- . ..-...-..~--,- .. Pelican Bay Services Division Safety Committee Meeting Minutes 16 I 1 A 14 May 15, 2009 MR. GRA VENHORST: No. What I am saying is if this is a straight-ahead lane over here and the other lane is a left hand turn lane that situation does not occur because the right lane goes straight ahead or turns right. CHAIRWOMAN WOMBLE: You know something, I do understand what you are saying and I have seen it, but I think once Albertson's becomes Publix in the Albertson's Shopping Center it wiU change and it is going to make a huge difference. MR GRA VENHORST: It is going to change. MR CRAVENS: We need some diagrams that all of us can look at that show us these intersections with how the lanes are designated. It is hard for me at least to visualize aU of this and see the problem. MR. MOFFATT: Ted your situation for that right turn lane, if the arrows were freshly painted, that would help. MR GRA VENHORST: That would help. MR. MOFFA IT: Because half the time you get in that lane and you cannot even see the arrow until you are already there and then you have your situation. CHAIRWOMAN WOMBLE: That same situation occurs when you come of Waterside onto Myra Janco Daniels or Ridgewood next to Nordstrom's. Remember what a fiasco that was until the the arrow signs were painted there. There were four different lanes and you had one with an arrow, one kind of with an arrow, and one with a turn that did not happen because then you would be turning into the grass. MR GRA VENHORST: With Tom's revelation that Publix was opening this fall then that really changes two things. That is going to change a little bit of North Pointe and going to change Hammock Oak a bunch. MR CRAVENS: They projected an October opening. MR. GRA VENHORST: That changes everything. MR. CRA VENS: Do not blame me if it does not happen in October. CHAIRWOMAN WOMBLE: I have not seen any real flurry going on. MR. MOFFA IT: They are not doing anything yet. MR. CRAVENS: I cannot imagine why they purchased that store and left that valuable piece of property sit there for this long. MR. GRA VENHORST: They did not want competition. It is called buying and controlling your options. CHAIRWOMAN WOMBLE: What do you think is No.3? MR GRA VENHORST: Well, I just changed No.3. I think No.3 would be Ridgewood and Pelican Bay 14 -..--.--. 1U ",..,_.,~ _,,_._... _'m.'''=.'~ ... l Yllr"Y --- 16 I 1 A 14 Pelican Bay Services Division Safety Committee Meeting Minutes May 15,2009 Boulevard. MR CRAVENS: What solution would you pose for this? MR. GRA YENHORST: A four way stop. MR LUKASZ: A four way stop, right. MR eRA YENS: And the County refused. CHAIRWOMAN WOMBLE: They said it would be too close to the light. MR CRA YENS: Well, how how about some sort of a lighting situation? Could we approach it from that way? MR. LUKASZ: I see the problem happen during the day. MR. CRA YENS: Yes. I know. I meant lighting by the same type of solar powered pedestrian lights. MR LUKASZ: Are you talking about pedestrians or are you talking about cars also? MR GRA YENHORST: Well, just what you said happens. They get to Ridgewood and they stop because they think they have a stop sign. MR. CRA YENS: What about a sign saying, "Cross Traffic Does Not Stop." CHAIRWOMAN WOMBLE: By the time they read that, I do not know. MR. LUKASZ: We already added that sign on Ridgewood Drive. It says that the cross traffic does not stop. MR. GRA VENHORST: How about a blink blinking yellow coming in? I do not know. CHAIRWOMAN WOMBLE: J think we ought to pull a fifth grader from Seagate to direct traffic all afternoon and give them a break. MR. GRA VENHORST: That one was very, very dangerous. Everybody has an opinion on this. MR. MOFFAIT: You know, I have never seen a pedestrian cross that intersection, but I know it' is dangerous for cars at night coming out of the Phil. I always take my wife's car because it is a big humongous SUV, and I just go and traffic stops on Pelican Bay Boulevard because they are smaller than I am. That is about the only way to get across. MR GRAYENHORST: Yes. Exactly. MR MOFFATT: Otherwise, you will never get out. MR. GRA VENHORST: It is a mess. MR MOFFA IT: Unless you wait five minutes until everyone goes. MR. GRA VENHORST: It is a mess because as Jerry just said. That is where the Phil is and Waterside and 15 _._-_._----~ - - ,- ~'-.1I -_..~,_.~ ._~_. ~ ., Pelican Bay Services Division Safety Committee Meeting Minutes 161 l'A 14 May 15, 2009 everything else Everybody takes the back way to go to Waterside. MR eRA VENS: So I see we have a problem, but I do not see that we have come up with a solution. MR GRA VENHORST: No, we have not. MR LUKASZ: I can bring it up again. We also have the intersection of Gulf Park and Pelican Bay Boulevard as far as pedestrians. That is existing and it is at an intersection. MR GRA VENHORST: You know, a four-way intersection is perfect for a roundabout and that solves the problem. MR CRA YENS: Well, wait a minute. Describe a rOWldabout to me. MR GRA VENHORST: Well, they look like this one. I just drew one. MR. CRA YENS: I thought the idea of a roWldabout was that you did not have any stop signs and you only had yields. MR MOFFA IT: Right. Nobody stops. Everyone yields getting into it. MR CRAVENS: Yes. MR GRA VENHORST: It makes everybody go across. CHAIRWOMAN WOMBLE: It is like a revolving door. MR GRA VENHORST: Yes. MR. MOFFA IT: Exactly. CHAIRWOMAN WOMBLE: They make the arch so severe that you cannot go fast. MR GRA VENHORST: No. You are going eight miles an hour. No one is going around there very fast. MR. MOFFA IT: But you will never get a pedestrian across because nobody ever stops. CHAIR WOMAN WOMBLE: Well, once we started talking about it that did occur to me. MR CRA YENS: You could put a courthouse in the center of that too. MR. GRA VENHORST: Well, I sketched it out for Gulf Park. MR. CRAVENS: I do not think that is a real good idea. CHAIRWOMAN WOMBLE: You have to try somewhere else. MR GRA VENHORST: We cannot come up with the solutions today. We are here to identify and rank the problems. CHAIRWOMAN WOMBLE: And you are doing a good job. 16 - _.~.~.,~->>.,.^~ ,-~",.... ,.. Pelican Bay Services Division Safety Committee Meeting Minutes 16 i 1 A 14 May 15,2009 MR. CRAVENS: Well, we can. We can propose solutions. MR. GRA YENHORST: We can, but not if we do not have one. MR. CRA YENS: Right. Right. Exactly. CHAIRWOMAN WOMBLE: We can propose all we want. MR CRA VENS: Well, we have solutions for the first two. MR. GRA VENHORST: We have done a little bit. CHAIRWOMAN WOMBLE: Okay. Therefore, we have one, two, and three identified. How about four? MR GRA YENHORST: I thought No.4 was North Pointe Drive and Pelican Bay Boulevard. I suggest we put a hold on that one because if the Publix moves over into Pelican Bay, then that will change everything. I think that traffic will subside. Half of the Pavilion's traffic is the Publix. MR LUKASZ: Right. MR MOFFATT: You have to see what they are going to put in the Pavilion once Publix comes out. I mean, I could see tearing it all down and putting up a new structure. MR CRA YENS: Well, their prognostication was that they were going to put a Publix owned green food store. CHAIRWOMAN WOMBLE: Greenwise. MR GRA YENHORST: Not going to happen. MR MOFFA IT: I do not think it will happen either, not with Whole Foods. CHAIRWOMAN WOMBLE: Whole Foods and Sweetbay. MR GRA YENHORST: They are testing the waters on that. CHAIRWOMAN WOMBLE: Maybe Albertson's will buy it. MR GRA YENHORST: So I had that down, but I think that having it tied with Publix that it should be put on hold. The Hammock Oak should be put on hold until we see what happens. CHAIRWOMAN WOMBLE: Okay. We need to make sure that the architect does see that there are lights in the right place. MR GRA VENHORST: Ob, yes. The lights on North Pointe Drive are a completely different subject. Even with stop signs added to North Pointe and Pelican Bay Boulevard, you still have the crosswalk not under the lights. So all Kyle would have to do is move the lights down to the bull nose on the west side of the intersection. MR CRA YENS: I still think that is a problem. Even with the changes, I still See it as a big problem for people 17 H". _.,,_."'~~"" ..-....- - ,,-,,_., ~",.,.~,.-........__ 1'1 "'~-'-'--"--- .- Pelican Bay Services Division Safety Committee Meeting Minutes Ma 15, 2009 wishing to cross Pelican Bay Boulevard We have we have a crosswalk stripe there, but traffic does not yield. MR GRA YENHORST: Right. CHAIRWOMAN WOMBLE: I think initially until we get something farther along we could do something along the lines that Kyle suggested with signage indicating that there is a crosswalk. MR CRA YENS: We have that. CHAIRWOMAN WOMBLE: Is there one there? MR. CRA YENS: Yes. MR MOFFATT: Oh, there is a sign there? MR LUKASZ: Yes. MR GRA VENHORST: There is a crosswalk there. CHAIRWOMAN WOMBLE: Lucky we did not hit anybody, Jerry. I did not notice it either. MR GRA YENHORST: There is a crosswalk there. The crosswalk goes right in front and crosses the left hand turn if you are coming eastbound on Pelican Bay Boulevard There are three lanes when you get to North Pointe, a left hand turn lane and two lanes going to the east and when a person is pulled into that left hand turn lane and they see they have a chance to turn, they want to turn. I have seen all kinds of things happen. Tom is right. Whether or not Publix moves, that still is a problem. MR MOFFATT: Kyle does the sign say, "Yield to Pedestrians in Crosswalk?" MR LUKASZ: It has the symbol that there is a crosswalk there. MR MOFFATT: Yes. Maybe you need to add a sign. MR LUKASZ: Well, I think we added it, but it did not do any good. We added the crosswalk signs with the yellow. At the North Tram Station crosswalk we added signs that say, "it is the law to stop for pedestrians in the crosswalk. " MR. GRA YENHORST: And now everyone stops. MR. LUKASZ: Or something similar. What I am saying is that it did not do a whole lot of good. That created six signs from each direction. MR CRA YENS: You know, I really have a lot of confidence in that solar powered system being installed and I want to see how it works. It seems expensive, yet something that would work there and would work in all these places, but maybe we ought to wait and see if it works. 18 -_._----,.._--~-,,'--'~ '.~p,_......~. - -.., ,.",-- .~,-~- Pelican Bay Services Division Safety Committee Meeting Minutes 16 I 1 A 14 May 15, 2009 CHAIRWOMAN WOMBLE: Kyle, if we use our funds, our own taxpayer money that came back to us, do we have to utilize all of those funds for anything like this? Is this a higher grade of service with the solar power lights or can we get some part of that from the County and then add to it? How did they handle the last one, the one that we did? MR LUKASZ: They ended up paying for the one at the North Tram Station, but I think if there is a crosswalk, say to go in to the Commons that they would not pay because it is a crosswalk to a private facility. They actually did pay for the crosswalk that went in at the North Tram Station even though a couple years prior to it they said that it was in one of the locations they would not pay for. CHAIRWOMAN WOMBLE: Right. MR LUKASZ: They paid for the ones that went in at the intersections of Crayton, Ridgewood, Hammock Oak, and I believe North Pointe. CHAIRWOMAN WOMBLE: Okay. I rather thought something along those lines, but I think you are absolutely right especially now with the economy the way it is that we really cannot push too hard for that. MR. LUKASZ: Right. Part of the cost is the decorative signs that in any case they would not pay for. Even at the North Tram Station they paid for the curbing modification for the striping, but not the signage. MR CRA YENS: What about the solar lighting? Did they pay for any of that? MR. LUKASZ: For the one that we are putting in? No, they did not pay any of that. CHAIRWOMAN WOMBLE: That is ours. MR. CRA YENS: That is totally ours? MR LUKASZ: Right. This one is similar to the one over on Bayshore Drive. MR. CRA YENS: Is there a working one? I know you said there was one on one on Crayton and I could not find one on Crayton. MR LUKASZ: It is down on Bayshore Drive. MR CRA YENS: On Bayshore Drive, whereabouts? MR. LUKASZ: It is about a couple hundred feet from 41. MR CRA YENS: South. MR LUKASZ: You can only go south. You go a couple hundred feet, just past the shopping center and there is a crosswalk there. It is the same design as what we are putting in on Myra Janco Daniels. I believe that was put in and funded by the Municipal Services Taxing Unit for beautification of Bay shore Drive. 19 ~c_ ... , 'll?'r'\llIllllW't._' O' -.-- 161 1~' A 14 Pelican Bay Services Division Safety Committee Meeting Minutes May 15, 2009 CHAIR WOMAN WOMBLE: I believe you are right. There is a development back in there. Many people walk there, so that makes sense. Okay. We have one, two, three, and four. MR GRA YENHORST: I bunched some of them together: Crayton, Hammock Oak., Oakmont, and North Pointe Drive, the ones we just talked about. All four of those have crosswalks that are across the street from the lights, not under the lights. Okay. That is an easy fix. No crosswalk has to be put in; the light needs to be moved. That is a priority that does not need County approval. We can change the lights right? MR LUKASZ: Yes. CHAIRWOMAN WOMBLE: The only problem with that is with the landscape architect. MR. GRA VENHORST: We need to go to the Strategic Planning Committee. CHAIRWOMAN WOMBLE: We still can show this to them and I think that this is excellent, because it gives them something to look at. MR CRA YENS: Kyle, what does it cost on on the lighting? MR LUKASZ: To move a pole to one point? It is probably going to run $2,500 or so, maybe $3,000 depending on how fur we are moving it. I can get a price for moving a pole and for moving it 0 the other side and will come back and tell you what kind of gap it creates in both directions and on one side. MR MOFFATT: Just as a point of reference, this Strategic Planning initiative is going to move very quickly to the Services Division because most of what we recommended will be Services Division property. It will come back to to this board as opposed to Strategic Planning Committee. CHAIRWOMAN WOMBLE: Right. MR. MOFFAIT: We would have to do that anyway. In fact, I brought it up at the last budget meeting before I knew that they were going out for a proposal because we cannot spend that money without knowing where we can spend it and I do not know that any of us are qualified to do that. MR. CRA YENS: I think you are right. With regard to the lighting, we probably should move forward on that. MR. MOFFATT: Unless the planner comes back and says, "No, your lighting is crappy. You do not want to you want to do it this way." CHAIRWOMAN WOMBLE: That is what I am worried about. MR MOFFATT: I think you have to wait until that is done. MR CRA YENS: Slow down. You need to slow down. 20 --~,----_.,-~ .- <- .~" ._-"."._, -,..__._~,._- , - "f' lA 14 .1 2 Pelican Bay Services Division Safety Committee Meeting Minutes .1; May 15,2009 MR. GRA VENHORST: Especially if we put in a roundabout. I do not know what is going to happen, but if we plan one of those where Jerry said if they say we are going to need to upgrade the lighting, you are right. We need to interface after the Strategic Planning Committee unveils their plan. CHAIRWOMAN WOMBLE: They may have some idea of how to do directional lighting too. That would be something to keep in mind. There there many ways that a landscape architect can utilize different kinds of lights to direct the lighting better. MR GRA VENHORST: Exactly. CHAIRWOMAN WOMBLE: We have an older situation. We may not have the most up to date type of thing and maybe they have some ideas that we have no clue about. This is all good because they need to see where our issues are and then go forward from here. Weare doing pretty well. MR GRA VENHORST: The last one and 1 think this is something that is not at all crosswalks under lights or the ones that need extra warning markers or signage not to the point of Myra Janco Daniels marking, but whatever we could do to make them more noticeable, like a flashing light or reflective tape. I am not a traffic person, but even in the crosswalks under lights at night if you have someone driving 75 and another car is turning in front of them, I do not know how you get people to slow down. CHAIRWOMAN WOMBLE: Well, I think our initial thought several years ago was to bring in the signs indicating how fast you were going down Pelican Bay Boulevard that did seem to curtail speeders to a great degree. MR. GRA VENHORST: It did. MR LUKASZ: We did that a couple weeks ago. There was some enforcement. CHAIRWOMAN WOMBLE: Actually last weekend I met up with someone who told me that she had just been stopped for a rolling stop instead of a full stop. Why is that, Kyle? Did somebody contact them? MR LUKASZ: Well, I do not know if it was the meeting before last when someone brought up the speeding. I called Carmine and just said there was a comment made at the meeting and he had some traffic officers come in. He was going to have the traffic radar trailer brought in, but I have not seen it yet. CHAIRWOMAN WOMBLE: I have not either. It might be somewhere else a little more important right now. MR. GRA VENHORST: Okay. I think we have covered them all. MR CRAVENS: Well, one thing that I am unhappy about is that we did not have people from the community here bringing in their comments because we may very well have overlooked something. 21 ........-. ,...-...,,,,.., . Pelican Bay Services Division Safety Committee Meeting Minutes I '~1 ~1 4-- Ma 15, 2009 MR. GRA YENHORST: I am sure we did. MS. McCAUGHTRY: I do not think this will be your only meeting CHAIRWOMAN WOMBLE: And these are definitely the high points. MR CRA YENS: Do we just want to discuss issues surrounding crosswalks and stop signs? CHAIRWOMAN WOMBLE: No, anything to do with safety. MR CRA YENS: Safety. Is this an ad hoc committee? CHAIRWOMAN WOMBLE: We are a standing committee. MR GRA VENHORST: Someone is going to have to take my place because I win be resigning from the board probably at the end of the summer. CHAIRWOMAN WOMBLE: Wait just a minute, Jerry. Before we do move to adjourn, Jerry, hold on to the thought because I think I know where you are heading and he needs to hear it. Are there any other thoughts? Now, Tom. you brought up the thought that this is not just about crosswalks and it is not. I still have the issue, although it was made fun of, but it is a real true issue of the area down near the south end of Pelican Bay Boulevard at the light from about 100 yards.going north on 41 and for 100 yards going west on Pelican Bay Boulevard It is a very low area and not very well established by flora and fauna and I am concerned about it. I am getting more and more concerned because the other night I saw a light in the woods. There is a path from 4 I that you can see and just walk onto from 4 I. If you are going south on 41, heading toward Pelican Bay Boulevard, it is at the light where the bank is. MR. CRA YENS: Are you talking about where there is a lack of extension of the berm? MR. LUKASZ: There is no berm. CHAIRWOMAN WOMBLE: There is no berm there. MR. CRA YENS: Could it be extended? Is that practical? MR. LUKASZ: It is a real low area in there. CHAIRWOMAN WOMBLE: It is a very low area. MR GRA YENHORST: And you saw someone? You saw a light in there? CHAIRWOMAN WOMBLE: Yes. I have awoken and found someone lying on one of our lounge chairs out by the pool too. MR. CRAVENS: What about what about constructing some sort of a fence and having flora, if thaf is the term, shielding it? Why not construct a fence back in there? 22 ",... .-..-- - ,_~"..~..,,_, '''",.,"....".__~._4_.... .-- - Pelican Bay Services Division Safety Committee Meeting Minutes 16 I lA 1 i. May 15, 2009 CHAIRWOMAN WOMBLE: It is expensive and when Mr. Ward was part of this whole deal, he told me that it would be a done deal before too much longer. I was more concerned about the plants being taken out. When they did that it took away the sound barrier as well as the security situation. I am not the only person. There is a woman that has been broken into. There were several cars that were damaged right around the comer from me. MR CRA YENS: Well, I would not think putting in a fence would be an expensive proposition. Maybe a chain link fence with barbed wire at the top with some sort of plantings to make it make it visually unobtrusive, for lack of a better word. That should not be that expensive, should it? CHAIRWOMAN WOMBLE: Kyle, is there some reason why that has not been done so far? MR. LUKASZ: We never looked at a chain link fence. I know several years ago they were looking at sound barrier walls for 4 I both up in the Oakmont area and down in the area you are talking about. MR CRA YENS: Sound barrier walls are a quantum leap in terms of cost. CHAIRWOMAN WOMBLE: Right. MR. GRA YENHORST: Chain link fence with barbed wire. I have some morning glories that would crawl all over it. CHAIRWOMAN WOMBLE: Yes. You just get the things growing up along it and you have your sound barrier right there. MR. LUKASZ: There is no berm in that whole section from the south entrance to north Ridgewood Park. CHAIRWOMAN WOMBLE: Right. MR LUKASZ: It is all flat and low-lying in there. CHAIRWOMAN WOMBLE: It is. It is. MR LUKASZ: Some of it is for drainage back there, so as far as building it up, you really could not. CHAIRWOMAN WOMBLE: Then you have a natural opening too. I would really like somebody to take a look at that because you can see the path. If you come very slowly onto that right hand ramp going into Pelican Bay on the south end of Pelican Bay Boulevard, you are going to see a pathway. MR CRA YENS: I think this is something that should be addressed. I think the entire area along 4 I is something that should be addressed. I know we have sort of a wooden fence as a barrier. MR LUKASZ: Well, there is no wooden fence anymore. There was one seven or eight years ago. MR. CRA YENS: Was it replaced? There is a fence there. 23 - ,--~-,._---,~.,,_. -~ ~""-'-"'-- "'_""_M_.__"_""~'_""'" -~ 4-'.....___ ~, 1 A 14 Pelican Bay Services Division Safety Committee Meeting Minutes '..-..... May 15, 2009 CHAIRWOMAN WOMBLE: There is a sound barrier wall on 4 I, but not down near my house. MR. LUKASZ: Ob, up on the north end. Yes. It is a concrete fence. There are some single family homes in Oakmont and each of the property owners funded the installation. CHAIRWOMAN WOMBLE: Oh, they did. MR. LUKASZ: Yes. CHAIRWOMAN WOMBLE: Huh. That does not sit too well with me. MR. CRA YENS: No. Well, I think it would be highly desirable if we could create a more effective berm for sound and security, but it is probably a very expensive proposition. MR. GRA YENHORST: Are the strategic planners working on this at all? CHAIRWOMAN WOMBLE: It is part of the safety concerns. MR. GRA YENHORST: Okay. MR CRA YENS: It is something that would have been very inexpensive when when things were being done back in the 1974 - 1976 era. They could have bulldozed it in and made it, but to do it now would be very expensive. CHAIRWOMAN WOMBLE: Well, I talked to Ross Obley about that. It seems to me that he was concerned or the engineers were concerned about drainage, as Kyle mentioned. MR CRA YENS: Drainage? CHAIRWOMAN WOMBLE: Yes. Although even from that area, we still drain toward the Gulf. MR. LUKASZ: Right. There is some drainage that comes in off US 41. CHAIRWOMAN WOMBLE: Right. I would just as soon not have it go too much farther. In addition, that house that was put up in the woods next to us going west on our court. MR LUKASZ: At the end at the end of Button bush? CHAIRWOMAN WOMBLE: No. This is actually on Kingbird. It is the newest house on that court. Because it was that much newer, it is that much higher. So the drainage is even more severe an issue. MR. MOFFA IT: By the way, landscaping will never act as a sound barrier. Do not kid yourself in that regard CHAIRWOMAN WOMBLE: Okay. MR MOFFAT: We lived a mile from an interstate in Pennsylvania. It was solid woods between us and the interstate but you heard the traffic. There is no way even at that distance of a mile. The only way to do it is the sound barrier that Tom was referring. You can maybe put a 15 foot concrete wall. That will give you some sound barrier. 24 "'-""-'.-.. -,._" . ,,- -- _1M" '- Pelican Bay Services Division Safety Committee Meeting Minutes 16J liA 14 May 15,2009 CHAIRWOMAN WOMBLE: I have to tell you that all those pepper trees and the different kinds of brush that were not indigenous really did a good job because it was markedly different once it was taken out. We can see the the cars going by and we can hear them very easily now. We did not notice it before and neither would our guests sitting out by the pool. Now we hardly ever go out there. MR. MOFFATT: You have tenants now. CHAIRWOMAN WOMBLE: They are in a different location out by the pool in the lounge chairs. Okay. Does anyone have anything else? (No response) Well, we have those safety issues also, other things that might come up before us. With that in mind, I would like to keep this a standing committee. Ted? MR. GRA VENHORST: I am going to give you a written resignation. I probably would have done this before, but I am going to resign from the Services Division effective the end of May. CHAIRWOMAN WOMBLE: I am sorry to hear that. MR GRA VENHORST: It is one of those things. MR CRA VENS: I think you are a valuable asset. I do not see why you should resign until you need to really. MR. GRA VENHORST: Well, I thank you. I am glad you say that, Tom. MR. CRAVENS: I mean it. CHAIRWOMAN WOMBLE: I agree with that too. MR. GRA VENHORST: At meetings I think that you believe that I do not have our best interests at heart. That is not true. I do, but there are people that would think otherwise. CHAIRWOMAN WOMBLE: Are you feeling like a lame duck? MR. GRA VENHORST: Yes, but I did not want to use that word. CHAIRWOMAN WOMBLE: Well, I understand. MR. GRA VENHORST: I will formally resign. I guess I need to send something to the County as well. CHAIRWOMAN WOMBLE: That would be very nice. MR. GRA VENHORST: And then they can appoint my replacement, but it is with heavy heart that I do that because I enjoy what I am doing. CHAIR WOMAN WOMBLE: Well, me too, because you just did a great job. MR GRA VENHORST: Well, that is why I was here. I wanted to be sure that we got off to a good start. After I resign, you can appoint someone to replace me. 25 _......,-," .. iW "'._",'U ,_ .,~~__'_4',_' d.~~.. .....'"' . 1 A 1.4 , J6 I Pelican Bay Services Division Safety Committee Meeting Minutes May 15, 2009 CHAIRWOMAN WOMBLE: Do you know of anybody that you would reconunend? !\.fR. GRA VENHORST: (Indicating Jerry Moffatt.) CHAIRWOMAN WOMBLE: Jerry? MR. GRA VENHORST: Well, I would probably. MS. McCAUGHTRY: Excuse me, are we adjourned and off the record now? MR. GRA YENHORST: No. CHAIRWOMAN WOMBLE: No. !\.fR. CRAVENS: No. MS. McCAUGlITRY: Okay. ADJOURN MR. CRA YENS: I move to a4ioum !\.fR. GRA VENHORST: Second. CHAIRWOMAN WOMBLE: All in favor? MR. CRAVENS: Aye. MR. GRA VENHORST: Aye. CHAIRWOMAN WOMBLE: Aye. Opposed? (No response.) Meeting adjowned. I"'. o..v..... - ~ by Mr. GnmmIwnt mol the co_ ~ unanimously agreed to a4j0um lit 2:13 p.m. ....'" I ( Transcript prepared on behalf of Gregory Reporting Services, Inc. by Carolyn J. Ford, RPR, FPR and edited by Lisa Resnick, Administrative Assistant, Pelican Bay Services Division. 26 .~_.. _~..__ _, .. '~","_"'_'~.__'__'_A' R" .~_ --"_ - .....4 -'~~"--"-._-- Radio Road Beautification M.S.T.U. 1 6 11 ''JIf . Advisory Committee 2885 Horseshoe Drive South 15, Naples FL 34104 I October 21, 2008 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes: September 16,2008 V. Transportation Services Report A. Budget Report- Caroline Soto B. Project Manager Report - Darryl Richard VI. landscape Maintenance Report - ClM VII. landscape Architects Report- Michael McGee A. Monthly Report B. Radio Road Project Phase I and Phase II-A VIII. Old Business IX. New Business X. Committee Member Comments XI. Public Comments XII. Adjournment The next meeting is scheduled for November 18, 20083:30 p.m. 2885 Horseshoe Drive South Naples, FL 34104 Mile. Correa: DMI:~ Item t: t loI( l)A- \ s --"''''''C '"'"' ,,:....~ :'\J . "--._'" ,,- ,.~--~--,-- . -,-- ---'''.-^..-" Radio Road Beautification M.S.T.U. 16tttl.5 , . Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 December 8, 2008 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes: November 18, 2008 V. Transportation Services Report A. Budget Report- Caroline Soto B. Project Manager Report - Darryl Richard VI. landscape Maintenance Report - ClM VII. landscape Architects Report- Michael McGee A. Monthly Report B. Radio Road Project Phase I and Phase II-A VIII. Old Business IX. New Business X. Committee Member Comments XI. Public Comments XII. Adjournment The next meeting is scheduled for January 20, 2009 3:30 p.m. 2885 Horseshoe Drive South Naples, FL 34104 -. -">..""""'-~".'- Radio Road Beautification M.S.T.U. 16 I I l1A15 ~ . Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 January 20,2009 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes: December 8, 2008 V. Transportation Services Report A. Budget Report- Caroline Soto B. Project Manager Report - Darryl Richard VI. Landscape Maintenance Report - Hannula VII. Landscape Architects Report- McGee & Associates A. Monthly Report VIII. Old Business A. Windham Studio, Inc. Proposal(s) Review IX. New Business X. Committee Member Comments XI. Public Comments XII. Adjournment The next meeting is scheduled for February 17, 20093:30 p.m. 2885 Horseshoe Drive South Naples, FL 34104 " '_.'d'._"," "''-d' _~_...___ ... ",----"'"~.~,, ~w_,.,__ -- Radio Road Beautification M.S. T. u. 161 , . Advisory Committee lAir;; , 1.885 Horseshoe Drive South 'I Naples FL 34104 " ..,!.~ ,---:,,' April 21, 2009 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes: March 17,2009 V. Transportation Services Report A. Budget Report- Caroline Soto B. Ad Valorem Tax Scenario(s) - Mark Isackson C. Project Manager Report - Darryl Richard VI. Landscape Maintenance Report VII. Landscape Architects Report- Michael McGee A. Monthly Report VIII. Old Business A. Expansion of MSTU Boundaries IX. New Business X. Committee Member Comments XI. Public Comments XII. Adjournment The next meeting is scheduled for May 19, 2009 3:30 p.m. 2885 Horseshoe Drive South Naples, FL 34104 ^-------- _r .1Jj'-:~,,,,,,,,~.,,,~,,""" ~"""'~'._. ,~".--.,""..-",-._- y~ 1 ^ 1 5 1 Radio Road Beautification M.S.T.U. b :; ". 11' . Advisory Committee z885 Horseshoe Drive South Naples FL 34104 May 19, 2009 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes: April 21, 2009 V. Transportation Services Report A. Budget Report- Caroline Soto B. Project Manager Report - Darryl Richard VI. Landscape Maintenance Report - Hannula VII. Landscape Architects Report- McGee & Assoc. A. Monthly Report VIII. Old Business A. Landscape Refurbishment - McGee & Assoc. IX. New Business X. Committee Member Comments XI. Public Comments XII. Adjournment The next meeting is June 16, 20093:30 p.m. 2885 Horseshoe Drive South Naples, FL 34104 - . -~"'~" - ... ~~,,~~ ._~,._.. -<~"~... .._^..,...._~-~',...-___~I U ,_ - ---, Radio Road Beautification M.S.T.U. 16/1*15 f Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 June 16, 2009 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes: May 19, 2009 V. Transportation Services Report A. Budget Report- Caroline Soto B. Project Manager Report - Darryl Richard VI. Landscape Maintenance Report - Hannula VII. Landscape Architects Report- McGee & Assoc. A. Monthly Report VIII. Old Business A. Landscape Refurbishment - McGee & Assoc. IX. New Business A. Devonshire Hedge and Irrigation X. Committee Member Comments XI. Public Comments XII. Adjournment The next meeting is July 21, 20093:30 p.m. CC Transportation Bldg. 2885 Horseshoe Drive South Naples, FL 34104 "'='-' ~..,...,. ...... ~'_'"'."H.'''.. _._""'""'c,,'''^....''.'"'''''''",''..___ 1(6'~11 Radio Road Beautification M.S.T.U. 1Al5 '" Advisory Committee I 2885 Horseshoe Drive South Naples FL 34104 July 21, 2009 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes: June 16, 2009 V. Transportation Services Report A. Budget Report- Caroline Soto B. Project Manager Report - Darryl Richard VI. Landscape Maintenance Report - Hannula VII. Landscape Architects Report- McGee & Assoc. A. Monthly Report VIII. Old Business A. Devonshire Hedge and Irrigation IX. New Business X. Committee Member Comments XI. Public Comments XII. Adjournment The next meeting is August 18, 20093:30 p.m. CC Transportation Bldg. . 2885 Horseshoe Drive South Naples, FL 34104 ,....~ - ~17 --,,-,,-',,^-".--""~'--^-- . "".. I 161 .j ;.. :~ ; Radio Road Beautification M.S.T.U. 1A15 1 . Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 September 16, 2008 Minutes I. Call Meeting to Order The meeting was called to order by Chairman, Dale Lewis at 3:30 PM. II. Attendance Members: Dale Lewis, Betty Schudel, Bill Jaeger, Helen Carella, John Weber County: Darryl Richard - Project Manager, Caroline 80to - Budget Analyst, Tessie 8i11ery - Project Coordinator Others: Mike McGee - McGee & Assoc., Jay Ahmad - P.E., Anne lacuzzo - Mancan III. Approval of Agenda Move VII-C - TECM Project to V-A Dale Lewis moved to approve the Agenda as amended. Second by Betty Schudel. Motion carried unanimously 5-0. IV. Approval of Minutes John Weber moved to approve the September 2,2008 Minutes as submitted. Second by Dale Lewis. Motion carried unanimously 5-0. v. Transportation Services Report: A. TEeM - Jay Ahmad, P.E. reported on Collier County Project 66065- Median 22 (Curbing from Tina Lane to Broadway Drive) He stated when the project began the curbing was an alternate and had to be put out to bid. . The engineer estimated the project would cost approximately $700,000 and the MSTU's share would be $70,000. . The actual cost will be $516,000 and the MSTU's share will be $70,000. . Bids came in 30% lower then engineer estimates. . There were 5 bidders . Bonness submitted the lowest bid. He also mentioned since the costs came in lower, TECM will include all the curbing and irrigation as a part of their budget, making it a "Win- Win" situation. .._.~"'- .-., .... .... .--,."........,..--- It" ~ ... ,.._-_..~-~...". 161 1 A A (~ I i l? B. Budget Report- Caroline Soto distributed and reviewed the following: (attached) . Operating Expense Budget - $161,605.00 . Available Operating Expense - $25,041.07 . Improvements General Budget - $1,264,593.16 . Available Improvements General - $482,021.88 . Available Current Ad Valorem Tax - ($12,281.95) C. Project Manager Report - Darryl Richard distributed and reviewed the following: (attached) . (R-14) landscape Maintenance Contract The BCC rejected 5 bids on 9/23/08 due to all the bidders not following the proper format. Bid is now open until 10/14/08. Darryl Richard stated there is a minimum bid requirement of $150 per line item. The minimum keeps the contractor performing as contracted. Darryl Richard recommended using Commercial land for continued general maintenance based on the existing Contract. The budget for Devonshire is $60,000 for the interim. Dale Lewis moved if the bid for Devonshire comes in below the $60,000 budget, staff has the Committees' approval to award the Contract without a Special Meeting. Second by Betty Schudel. Motion carried unanimously, 5-0. Darryl Richard asked for a motion to allow staff to cut any other Purchase Orders necessary to execute any maintenance functions beyond the basic Contract with ClM. Dale Lewis stated he was not comfortable in doing that. Mike McGee stated McGee & Associates did not have a Contract after September 31, 2008. All Contracts are cancelled at the end of the fiscal year. Discussion ensued regarding extending McGee & Associates Contract. Dale Lewis moved to extend McGee & Associates Contract to a minimum of 90 days. Second by Betty Schudel. Motion carried unanimously 5-0. Darryl Richards provided Change Order #1 - Radio Road (CR 856) Phase I landscape and Irrigation Project report reflecting a savings of $19,114. (See attached) The funds represent deductions due back to the MSTU because some work did not have to be done. VI. landscape Maintenance Report - ClM - None - 2 - -..--......- --. ,~ -.. 161 A.'!? i VII. Landscape Architects Report- Michael McGee 1 A. Monthly Report . Suggested doing a drive through to inspect and identify work that needs to be done. . Requested switching the stakes on the palm trees that are leaning over and pruning the canopy. B. Radio Road Project Phase I and Phase II-A Mike McGee requested Committee approval on additional services not covered by the original approval. This was an oversight due to the project change. Dale Lewis moved to pay the $6,030 invoice to McGee & Associates for additional services performed. Second by Betty Schudel. Motion carried unanimously 5-0. Darryl Richard spoke about the need for additional easements from the property owners. He stated the right-of-way would allow moving the shrubbery back which is in the homeowner's best interest to allow access to preserve the shrubs and privacy. Moving the shrubs back requires approval from the BCC. Dale Lewis stated Darryl should check the legal aspects with the County Attorney. He stated the Homeowner Association would need to be contacted. The homeowner would not be giving up their property just allowing the County to access the area. Mike McGee provided a Phase II Proposal of Landscape Architectural Services for Radio Road from Kings Way/Briarwood Entry to Tina Lane. (See attached) Darryl Richard stated project could commence in April 2009. Dale Lewis moved to accept the Design Fee from McGee & Associates based on the proposal in the amount of $250,000 with a plus or minus of 10% of the proposal. Second by Betty Schudel. Motion carried unanimously 5-0. B. TEeM Project - Report presented in V - Transportation Services. VIII. Old Business - None IX. New Business - None X. Committee Member Comments - None. XI. Public Comments - None. - 3 - .-"- ~._._~-, . -,.. - -- " 16; {' ~ 15 ~ ' . e i, lJ Ii ;.~.\ There being no further business to come before the committee, the meeting was adjourned at 4:50 PM. Radio Road Beautification MSTU Advisory Committee i~~l~~ Dale Lewis, Chairman These minutes approved by the Committee on * 19 , as presented A or amended The next meeting is scheduled for October 21, 20083:30 p.m. 2885 Horseshoe Drive South Naples, FL 34104 - 4 - .,..~~_. ....._...-...- ._-.- -.. . --- ,.-.......... . - v .. 16 ~ A\itC1vED. L" 2? 2009 ; Hoarrj , Radio Road Beautification M.S. T. U. Of County Commission. Advisory Committee ... 2885 Horseshoe Drive South Naples FL 34104 SUMMARY OF MINUTES & MOTIONS Fiala Halas September 16, 2008 Henning Coyle ~ = III. APPROV AL OF AGENDA Coletta ={/ Move VII-C - TECM Project to V-A Dale Lewis moved to approve the Agenda as amended. Second by Betty Schude/. Motion carried unanimously 5-0. IV. APPROVAL OF MINUTES: March 18, 2008 John Weber moved to approve the September 2, 2008 Minutes as submitted. Second by Dale Lewis. Motion carried unanimously 5-0. V. TRANSPORT A TION SERVICES REPORT B. Project Manager Report - Darryl Richard Dale Lewis moved if the bid for Devonshire comes in below the $60,000 budget, staff has the Committees' approval to award the Contract without a Special Meeting. Second by Betty Schude/. Motion carried unanimously, 5-0. Discussion ensued regarding extending McGee & Associates contract. Dale Lewis moved to extend McGee & Associates contract to a minimum of 90 days. Second by Betty Schude/. Motion carried unanimously 5-0. VII. LANDSCAPE ARCHITECTS REPORT B. Radio Road Project Phase I and Phase II-A Mike McGee requested Committee approval on additional services not covered by the original approval. This was an oversight d.M!J,c:Pctres: project change. Cite: -~- - Item # m._~.,.".".__..""___...____ I 1 -'''\.'--'':-. '-'-'~'."'"~ ,_. _. _. ~ -,.0.-" ..".~~~._ .~...._~-,.,.---- 1~ 15 1 Dale Lewis moved to pay the $6,030 invoice to McGee 6 I ...~~ Associates for additional services performed. secon~'Y Betty Schude/. Motion carried unanimously 5-0. 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Mr. Darryl Richard, Project Manager Collier County Transportation Altemative Transportation Modes 2885 South Horseshoe Drive Naples, Florida 34104 Subject: Proposal Df landscape Architectural Services for Radio Rd. (From Kings WayJBrialWOOd Enby to Tina Lane Sla. 168+80 to 51a.204+00, Approx. .7+/- miles). Project Name: Radio Rd. Median landscape & Irrigation Renovation Phase II Radio Rd., 2008-026P Dear Mr. Richard: As requested McGee & Associates is providing the following proposal of services for your review and approval. McGee & Associates (M & A) agrees to provide the following .Scope of Services- related to the conceptual design, final design and contract administration services for the proposed Landscape Beautification project of Radio Rd. The-project area win be defined generally as the area between the platted right-of-way lines for tile roadway Radio Rd. Median Renovation Phase II. See attached .Project Man Hour and Fee Support Calculations-, Sheet 1 for design service hours and costs. Scope of Services 1.1 PlanninQ Review existing roadway construction record drawingS, existing utilities and contact utility agencies, and existing site conditions; along with future proposed roadway improvements and adjacent property improvements in orner to develop a generally current set of cad base maps for design purposes. Base map information will be derived from existing on- site conditions, aerial photos and record drawings infonnation provided by Collier County and/or utility agencies with utilities within the project area. This proposal incJudes no surveying and base maps will not inc!ude exad. field location of any utilities or objects in the project area. If plans need an engineer to sign and seal the plans that will be an additional cost, and is not incJuded in this proposal. Research and review applicabJe Collier County and F.D.O.T. ordinances, codes, standards, indexes and or regulations related to landscape and Jnigation installation within roadway lights-ot-way areas. Streetscape design and installation to generally comply with Collier County Construction in Public Right-of-way Ordinance 93-64 Construction Standards Handbook. latest edition. Collier County is responsible tor providing current as-builUrecord drawings and electronic cad files to McGee & Associates. If cad mes or infonnation provided by the County is found to be not current or per the on-site conditions then McGee and Associates will submit an additional services proposalto provide selVices to acquire accurate in field infolTTlation to be included In the development of the base maps for the Landscape Beautification prnjecL . Design * Environmental Management * Planning ." Arborist I ' 5079 Tamiami Trail East I P. O. sOx 8052 Naples, Florida 34101 Phone (239) 417-0707 '"!Fax (239) 417-0708 LC 098 * FIl1 023A I ~'d eOLo-nv-68<:: I s8leposs\i ll( 88E)OV\I d~8:vO eo 9~ d8S I "~.",.~ .'.~k~..__ - ~ . ' .'~.-.~ - , .;0-_- ~- " <.- Page 2,7/2512008 16 J :1 1 A Darryl Richard, Project Mgr. ..;: j Radio Phase II J ! ProposaJ-200S-Q26P 2.1 Concecb.lal Plan 2.1.1 Prepare necessary landscape conceptual plans based upon the approval of the BeautifICation MSTU Advisory Committee, in order to convey the design intent developed by M & A and receive approval by Collier County. 2.1.2 Prepare necessary irrigation oonceptual plans based upon the approval of the Beautification MSTU Advisory Committee, to convey the deSign intent developed by M & A and receive approval by CoJlierCounty. 2.1.3 Develop opinion'of costs related to the approv~ final conceptual plans to determine if project is within proposed budget. 3.1 Final Landscape Desion Landscape Beautification plans to be prepared per F.D.O.T. "Design Standards" indexes and the . Plans PreparaUon Manual. Volume I & II criteria and processes and in general compliance to the Collier County Right-of-Way Ordinance 93-64 current edition. 3.1.1 Attend necessary public. staff and/or project on-site meetings for the project design development and provide required written correspondence, verbal communications or presentations for the project development. 3.1.2 Develop a landscape planting design plan based upon the approved concept plans. To minimally include items or services as follows: a. Planting design and layout b. Materials Tabulation of Quantities schedule conteining, plant quantities, installed sizes, specifications and mature sizes. c. Decorative hardscape paving installation details and notes as identified. d. Planting installation details and specifications. e. Review existing pJanting area soil analysis in ,order to provide recommendations for amendments as needed. 3.1.3 Prepare County approved bidding and installation construction drawings for exhibits or attachments to the final Contrad Documents. 3.1.4 Prepare County approved bidding and installation written specifications for exhibits or attachments to the final Contract Documents. 3.1.5 Develop opinion of costs related to the approved final construction drawings to detennine if project is within proposed budget I . 4.1 Finallrriaa.tion Desian landscape Beautification plans to be prepared per F.D.O.T. -Design Standards. indexes and the .. Plans Preparation Manual- Volume I & II criteria and processes and in general compliance to the Collier County Right-of-Way Ocdinance 93-64 current edition. 4.1.1 Attend necessary public, staff and/or project on-site meetings for the project design development and provide required written correspondence, verbal communications or presentations for the project development 4.1.2 Develop an irrigation design based upon the approved concept plan. To minimally include items or services as follows: , a. Identification and location of existing irrigation sources, main lines, controllers, and research reuse water source, and conneCtions. b. Provide layout schedules and/or notes to ideatity types and quantities of irrigation components such as sprinkler:heads, valves,: piping, s1eeving and valve wiring c. Irrigation instagation details and specifications. d. Additional directionaJ boring plans and schedule as needed 4.1.3 Prepare County approved bidding andlinstallation co'1struction drawings for exhibits or 4.1.4 attachments to the final Contract Docu~ents. i Prepare County approved biddIng and installation written specifications for exhibits or attachments to the final Contract Documents. 4.1.5 Develop opinion of costs related to the! approved final construction drawings to detennine if project is within proposed budget. i G'd eOLO- L ~ v-6CG SelB!OOSS';t ~ eeE)OL^J d~8:vo eo 9~ des ------'. '~"'--~""'- v .- ."",." .,.,^.,o""_~~_,, -- ....-- 1~~ ~ A 1 J;1 ~ Page 3,7/25/2008 ' )~. ,f,' ~..; t'!l-':"~ Darryl Richard, Project Mgr. Radio Phase II Proposal-2008-026P . 5.1 Pennitting 5.1.1 Supply and submit required permit drawings to CoOier County for submittals and pennit approvals. 5.1.2 Provide required written correspondence, verbal communications or presentations for the project pennitting. 6.1 Contract Administration 6.1.1 Assist Collier COunty in developing contract documents for bidding and contract purposes. 6.1.2 Assist in bidding process and provide review and recomn.endation of award of construction contract. 8.1.3 Provide on-site observations for services during construction to detelTTline compliance with plans and specifications, as well as review and approve pay request applications. 7.1 Reimbersables Per Design services .Professionallandscape Architectural Services. Contract #04-3614. 8.1 Estimated DeSign Services Schedule 8.1.1 M & A shall render its ~rvices as expeditiously as is consistent with professional skill and care. During the course of the Project, anticipated and unanticipated events may impact any Project schedule. Days listed are working days, excluding weekends, and official holidays. Task DesaiDtion 1.1 throuah 5.1 Design Start: To Be Detennined 60% Plans Submittal: 60 days from notice to proceed Review Comments 14 days from submittaJ 90% Plans Submittal: 45 days from review comments Review Comments 14 days from submittal Final Plan Submittal: 30 days from review comments Task Description 6.1 Services During Construction: 140 days 8.1.2 Project estimated budget is $250.000 County agrees to promptly notify M & A, if schedule or budget changes. County acknowledges that significant changes to the Project sctJedule, budget or the Project's scope may require Additional Services of M & A. Any Additional Services beyond the "Scope of Services" will require and additiQnal fee, to be mutually agreed upon in writing by both parties. ; · 54 ~8' , , r.l.a. I Dat~: I ee & Associ ates. LC 098 . . 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PLAN.T MATERIAl.. Plant unit Drl. to Incltldl Dl8nUnablllld'lll1l.r note. Dr .p~lflcatlon.. 1 QV- Qercus Vlrainiana-Live Oak. 14'-16' hI., 7'-10- spr., 4" cal. EA 6 423.00 $ 2,538.00 2 MG- Maanolla arandlflora, '0. D. Blanchard'. 14'-16' hI., 7'.10' sor., 4" cal. EA -12 658.00 $ (7,896.00 3 TC. Tabebuia chrvsotrlcha, Golden Trumoet Tree, 10'-12',6' sor. 2.5" cal EA 1 178.00 $ 178.00 4 L1- Laoerstroemia Indica, CraDe Mvrtle- 8'-10',6' sor. Multi-trunk EA -6 $ 141.00 $ (846.00) 5 RR-Rovstonia elata, Florida Palm- 10' CI. soecimen EA 1 $ 376.00 $ 376.00 6 SP-Sabal Palmetto, CabbaDe Palm 8'.12' ct., soecimen EA -1 $ 140.00 $ (140.00) SHRUBS III. PLANT MATERIAL 7 CC- Caooaris soinosa cvnophalloohora , Jamaica Caper-15 gal., 4' htlspr. EA 10 $ 103.00 $ 1,030.00 8 SR-Serenoa repens, Silver Saw Palmetto.7 gal., 3' hUspr., 4' o.c EA -16 $ 65.00 $ (1,040.00) 9 PA-Plumbaoo auriculata, Imoerial Blue - 3 gal., 24" htlsor., 4' o.C EA 6 $ 7.50 $ 45.00 10 PS-Pennisetum setaceum, Fountain Grass "Red Grass" - 3 oal., 24" hUsor., 4' o.C. EA -309 $ 6.60 $ (2,039.40 11 MC-Muhlenbergia caoillaris, Muhly Grass-1 gal., 18" hUsor., 4' o.C. EA 198 $ 3.30 $ 653.40 12 FM.Ficus microcapa, "Green Island"-3 oal., 18" hUspr., 3' o.C. EA -291 $ 8.00 $ (2,328.00 13 PSX-Philodendron selloum, "Xanadu"-3 gal., 18" hUspr., 3' o.c. EA 18 $ 11.30 $ 203.40 GROUND COVER III. PLANT MATERIAL 14 BO-Bouaainvillea SOD., Dwarf-3 oal., 14" hUspr., 4' o.C. EA 140.00 $ 9.40 $ 1,316.00 15 BO-Bouaainvillea SOD., Owarf-3 aal., 14" hUsPr., 4' o.C. EA 168.00 $ 9.40 $ 1,579.20 16 EM-Euohorbia milii, Crown ofThrons - 3 gal., 8"-10" hI., 30" o.C. EA 440.00 $ 7.50 $ 3,300.00 17 HB-Hamelia nodosa, Owalf Fire Buch - 3 gal., 8"-10" hI., 3' o.C. EA 60.00 $ 7.50 $ 450.00 18 HO-Helianthus debills, Dune Sunflower - 1 gal., 12" hUspr., 24" o.C. EA -964 $ 3.10 $ (2,988.40) 20 Mulch - collier County Blend CY. .44 $ 57.30 $ (2,521.20) IV. IRRIGATION MATERIAL Toro 220-227-X-5, 1.25:" 220 Series Brass Electric Solenoid Valve with pressure regulator, include a 1.25" Red White 206 Series isolation valve. Install units within a 10 jumbo size valve box per details & plans. EA -4 562.00 $ (2,248.00) Toro XP-340 Series 12" High pop-up multi-stem rotor head body with nozzles as indicated per plan. Refer to plan for patterns & nozzles sizes. With recycled water 11 indicators EA .42 65.00 $ (2,730.00 Toro 570l-PRX-12P, Toro 570 PRX Series 12" High Pop-Up spray head body with in riser pressure regulator and X-flow shut-off device. Refer to plan for patterns & 13 nozzle ranges. With Recycled water indicators EA -17 30.45 $ (517.65) Taro FB-1 00 series Bubbler 1 GPM (see general notes for installation and piping) Toro FB-50 series Bubbler .5 GPM (see general notes for installation and piping) 14 Toro FB-25 series Bubbler .25 GPM (see general notes for installation and piping) pressure compensating flood bubbler nozzle on barbed fitting connected to flex line 2 per desianated tree. Refer to olan for trees and flows designated EA -17.00 16.75 $ (284.75) Green color reflective pavement marker. To be installed on top of curb - one on each 15 side of median at each valve or group of valves EA .2.00 6.25 $ (12.50) 16 10" HOPE-Class 150 SOR11 Extra molecular weiaht HOPE Irriaation sleeves EA 45.00 58.00 $ 2,610.00 17 6" HOPE-Class 150 SDR11 Extra molecular weioht HOPE Irrioation sleeves EA 142.00 29.00 $ 4,118.00 18 4" HOPE-Class 150 SDR11 Extra molecular weight HOPE Irrloation sleeves EA 22 15.75 $ 346.50 19 2" HOPE-Class 150 SDR11 Extra molecular weight HOPE Irrigation sleeves EA 75 13.95 $ 1,046.25 21 Blow off assemblv at Oevonshore Blvd. EA 1 315.00 $ 315.00 Existing 3" irrigation main isolation valve to be preserved and protected. Replace 22 existing valve box with 12" rectangular valve box with Pantone Purple 522C color lid EA -25 19.00 $ (475.00) Replace existing valve box with 12 rectangular valve box with Pantone Purple 522C 23 color lid EA -2 19.00 $ (38.00\ Existing 3" irrigation quick coupling valve to be preserved and protected. Test for adequate fuctioning, replace if needed. Replace existing box with 12" rectangular 24 box with pantone Purple 522C color lid EA -11 19.00 $ (209.001 PHASe II II. PLANT MATERIAL 1 QV.Qercus Virginiana-Live Oak 65 gal.,16'-26' hI., 9'-10' spr., 5" cal. EA 1 600.00 $ 600.00 4 WB-Wodyetia blfurcata-Foxtail Palm 14'-16' cl. hI., specimen EA .16 510.00 $ (8,160.00) 5 AS-Allamanda schottil- Bush Allamanda 3 gal., 24" hUspr., 4' o.C. EA -32 7.50 $ (240.00) 6 IS-lIex vomitoria 'Stokes Owarf. Owarf lIex 3 gal., 14" hUspr. 3' o.c. EA 59 8.45 $ 498.55 7 HB-Hamella nodosa-Owarf Fire Bush 3gal., 24" hUspr., 4' o.C. EA 82 8.45 $ 692.90 8 PA-Plumbago auriculata-Imperial Blue 3gal., 18: hUspr. 4' o.C. EA -122 7.75 $ (945.50 9 PS-Pennisetum setaceum-Red Fountain Grass 3gal., 18" hUspr., 4' o.C. EA -87 7.60 $ (661.20 11 BO-Bougainvillea spp. 'Helen Johnson'-Owarf 3gal., 14" hUspr., 4' o.C. EA -53 9.40 $ (498.20 - - - ~_.IIi..M . . ---- 16 , ." f\ !:\ ~1 ., ' \ \, 12 BS-Bougainvillea spp. 'Sillouette'.Thornless Bougainvillea 3gal., 14" htlspr., 4' o.C. EA 99 9.50 $ 940.50 13 JC-Juniperus chinensis 'Parsonii'-Parsoni Juniper 3gal., 12" hI., 24" spr., 3' o.C. EA .166 7.90 $ (1,311.40) EM-Euphorbia milii-Dward crown of Thoms 19a1., 6" hI., 24" o.C., 50% Yel. & 50% 14 Red EA 114 3.60 $ 433.20 15 Mulch-Collier Countu Blend 2 cu. FI. bags, Settled 3" depth Baa -953 4.24 $ (4,040.72 16 Stenotaphrum secundatum-SI. Augustine 'Floratam' 50% sand grown, field measure SF -645 0.30 $ 1253.50) III, SIll MATeRIAL 1 Decorative Pavers-Conc. Sand Set Pavers Per Plans & Specifications SY -38 12.60 $ (478.80) IV. IRRIGATION MATlRIAL Taro 570 PRX Pop-up Spray Series.Toro 570l-PRX-12P, 12" High Pop-up, X-flow lGPM, pressure compendating, on flex line Lateral line piping to be Class 160 PVC pipe Refer to plan or pipe sizing schematics for sizes. Minimum piping from sprinkler $ 16,973.05' 4 row to sprinkler row shall be 1-1/4". All pipe to be reuse color coded (pantone 522C) EA -229 30.45 Toro FB-l00 Series Flood BubbJer-1GPM, pressure compendating, on flex line Lateral line piping to be Class 160 PVC pipe Refer to plan or pipe sizing schematics for sizes. Minimum piping from sprinkler row to sprinkler row shall be 1-1/4". All pipe 1150.75 5 to be reuse color coded (pantone 522C) -9 16.75 $ LR. Nelson 7644, 1" Quick coupier valve installed within 10" round valve box. $ 11,958.40) 7 Provide (1) 7641 Key with swivel ell per (4) valves EA .8 244.80 8 Air Relief Valve Assembly-Per detail & specifications EA -1 91.50 $ (91.50 SleevinglDirectional Bore 6" Dia. HOPE-Class 150 SOR11 Elctra molecular weight 12,320.00 9 HOPE LF -80 29.00 $ SleevinglDirectional Bore 4" Dia. HOPE-Class 150 SOR11 Elctra molecular weight 10 HOPE LF 11 15.75 $ 173.25 Sleeving/Oirectional Bore 2" Dia. HOPE-Class 150 SORll Elctra molecular weight 11 HOPE LF -80 13.95 $ 11,116,00 Reflective Pavement Marker-Green color, installed on top of curb one each side of 12 median at valves or groups. EA -10 6.25 $ (62.50 CHANGE ORDERS PHASE I Valves 1 1/4" Added EA 1.00 $ 562.00 $ 562.00 Install Bermad Valve @ Mixino Chamber provide bv County EA 1.00 $ 325.00 $ 325.00 Valve Boxes for 2 existino Gate Valves at well tie in EA 2.00 $ 68.00 $ 136.00 Electrical disconnect at mixino chamber LS 1.00 $ 2,170.00 $ 2,170.00 Relocate Existino Crape Mvrtles EA 5.00 $ 265.00 $ 1,325.00 Add bubblers for relocated Crape Myrtles EA 5.00 $ 35.00 $ 175.00 Add Fill dirt for pump station pads, Place & Grade CY 72.00 $ 31.00 $ 2,232.00 Remove Junipers & mulch at Station 179+00 LS 1.00 $ 350.00 $ 350.00 PHASE II Crape Myrtle 10'-12' EA 8.00 $ 350.00 $ 2,800.00 Jatropha 6'.8' EA 7.00 $ 153.00 $ 1,071.00 Muhlv Grass 1012" EA 118.00 $ 3.30 $ 389.40 Flush Assemblv West of Livinoston Rd. LS 1.00 $ 1,481.92 $ 1,481.92 TOTAL ADDITIONS $ 36,460.47 TOTAL DELETIONS $ (55,575.42 NET CHANGE $ /19,114.95 .-. - -..- 161 ~I I, I .ll. , EXECUTIVE SUMMARY Recommendation to reject Bid No. 08-5111 "Radio Road Beautification MSTDIMSTU Roadway Grounds Maintenance". OBJECTIVE: To reject Bid No. 08-5111 for Radio Road Beautification MSTD/MSTU Roadway Grounds Maintenance Contract and authorize Staff to reissue a modified solicitation. CONSIDERATIONS: Bid No. 08-5111 for "Radio Road Beautification MSTD/MSTU Roadway Grounds Maintenance" was issued on July 25, 2008, soliciting contractors. Notices were forwarded to 200 contractors and on August 6, 2008 five (5) bids were received. After review of submitted bids by staff, it was determined that all five contractors did not submit bid with requested 'minimums' for items determined by staff to require a minimum bid amount in order for a contractor to reasonably fulfill contract terms. Therefore all bidders are deemed to be 'non-responsive'. Staff recommends reformatting the solicitation and re-issue as an Invitation to Bid. Additional clarification will be made regarding 'minimum' bid requirements for specific line items in Bid Schedule. FISCAL IMP ACT: There is no fiscal impact in the approval of this Executive Summary. GROWTH MANAGEMENT IMP ACT: There is no growth management impact in approving this Executive Summary. LEGAL CONSIDERATION: This item raises no legal issues and is sufficient for Board action, - JAK RECOMMENDATION: That the Board of County Commissioners reject Bid No. 08-5111 "Radio Road Beautification MSTD/MSTU Roadway Grounds Maintenance" and authorize Staff to reissue a modified solicitation. Prepared by: Darryl Richard, Project Manager, Alternative Transportation Modes Department Attachment: Bid Tab '.'--~- .,~ _'''".__"._~'..'_e_ 161 .'A1? \ · II II Ill! I! __I I ! 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L;li",.",.-i h.VI-~I: .::;1:1... .~111"'1-- :..,....i.-~.li "'-'.SlI2!I:.. j'" (I f. ~ '. . !j!l - I!>> 1:7\ 8 81 i~ ~ <s l!;'i!;'; ~!8':;; 8;~r8j,; ~!8lEl,M!ll~ ~!i'SI~ lS 8: g ~j8lg is 8'~<'5 <S R i 52 ; : i, . ; .;.t 8 1:l ~ ~ tl i 1188 81818!818,8 8stsl8 8:8818 i8 8 8isig 88188 8jSi8 818\8181' "~ ..!:l ~ ~ ""."',_.____,_, 1>IIl1 '-"'_,<,.,..~'__'< 'M"_ R" _ "- --~'~" _.'-""~- ." -- '>>UJee & /I~ 1'~~ 15 1 Landscape Architecture It)' March 20, 2008 Mr. Danyl Richard. Project Manager Collier County Transportation Alternative Transportation Modes 2885 South Horseshoe Drive Naples, Florida 34104 Subject: Request Change Order for additional Landscape Architectural Services for Radio Road Median Renovation Phase I (From Devonshire Rd. to Blue Sky, Approx. 1.2 +/- miles). Purchase Order No. 4500066290. Project No. 158-162522, W.O.No. TLO-MA-3614-Q6-16 Project Name: Radio Road. Median Renovation Phase I (Devonshire Road to Blue Sky) Dear Mr. Richard: McGee & Associates has exhausted the budged for the above project and request a Change Order for additional funding. We estimate additional Contract Administration services through July 2008 to be as follows: Principals/Senior L.A 48 hrs. @ $110.00 per/hr $5.280.00 TechnicaVCAD 8 hrs. @ $60.00 per/hr $ 480.00 - Administrative Support 6 hrs. @ $45.00 per/hr $ 270.00 $6.030.00 6.1 Contract Administration Provide on-site observations for services during construction to determine compliance with plans and specifications. as well as review and approve pay request applications. 7.1 Reimbersables Per Design services "Professional Landscape Architectural Services" Contract #04-3614. 44-q?~ Date ~~ }NfIChae~c ee,;:rJa /4f President. Mc~~& Associates LC 098 Design .,. Environmental Management .,. Planning .,. Arborist 5079 Tamiami Trail East I P. O. Box 8052 Naples, Florida 34101 Phone (239) 417-0707 * Fax (239) 417-0708 LC 098 * FL 1023A '"'<R r_-_, -...._.-,.,,- '--'''''''.-.~-'''- ," .. .o._..,....h....._...._,.,.'< ~ l6,Q 1 A 15~ I ::1 i September 16,2008 Prepared by: Darryl Richard, Project Manger, Collier County Department of Alternative Transportation Modes Tessie Sillery, Operations Coordinator, Collier County Department of Alternative Transportation Modes Radio Road MSTU Proiect Status ( R - 14) - ACTIVE & ONGOiNG-Landscape Maintenance Contract (pOe: Darry Richard Contract #05-3686 Part II Radio Road MSTUIMSTD Roadway Grounds Maintenance. MSTU FUND: 158 (old 150)-162545-634999-600811 NEW BID 08-5111 REJECTD DUE TO NON-RESPONSIVE BIDDERS SUBMITTAL THIS PO IS FOR MSTU FUND (150) ONL YlNotice To Proceed (P. O. #4500048335) MSTD FUND: 112-163652-634999-620141 THIS PO IS FOR MSTD FUND ONLY Contract Expiration Date: Tuesday, July 28, 2009 Notice To Proceed (P. O. #4500048336) 7-28-05: Original NTP for Contract issued (1 year initial contract; 3 renewal periods of I year) 2-20-07: Confirmation of repair ofIrrigation Mainline on Devonshire Fund 158 (MSTU) 10-12-07: New Fiscal Year 07/08 - NTP given with PO, 10-16-07: Committee motioned for Advance must attend meetings. 11-20-07: Contract Section: Contractor's Attendance states: CONTRACTOR'S MEETING ATTENDANCE "During the Contract Period, the Contract Manager or an Advisory Committee if applicable, may have questions concerning maintenance issues. The Contractor shall be required to attend monthly meetings and other special meetings that the Contract Manager should require. There shall be no additional charge for attendance to these meetings. If the Contractor fails to attend the monthly meetings without an excused absence an amount equal to two (2) hours of the supervision labor rate as listed on the Bid Page shall be deducted from the monthly billing of the Contractor against the Contract totaL" 11-20-07: Advanced Lawn has confirmed attendance at monthly meetings as per staff request. 2-5-08: Advance Lawns has filed for bankruptcy - purchasing working with staff to take action regarding maintenance. Pricing requested from Commercial Land Maintenance based on existing contract pricing. 3-4-08: NTP to Commercial Land Maint. - for 2 months - interim 3-18-08: Bid documents in preparation by Mgee & Staff. In Radio Road MSTU - Maintenance Contract Bidding Novu~ PHASE Start - End Date 10-28. Bee Rejection of Bid 08-5111 9-23-08 21 Day Bidding 9-23-08 to 10-14-08 Bee APPR 10/28/2008 NTP 11/3/2008 (R- 13) - PENDING PO CLOSURE FOR NEW FISCAL YEAR: (PO(: Tessie Sillery) - Annual Services Contract: McGee & Associates 9-19-06: Radio Road MSTU Committee Approved proposal from McGee in the amount of: $11,445.00 for annual consulting services. 11-3-06: NTP was given to McGee & Associates with a Project Completion Date - September 30, 2007. 9-30-07: PO Rolled into FY07-08. 10-19-07: Committee Approved Annual Contract with McGee $ $11,950.00 11- 7 -07: County staff requested McGee to revise proposaL 11-20-07: Work Order has been submitted for staff review. Approval of Work Order and PO issue pending. 1 ~ ~~"--- -.'-.' ..".- 1I'if ",,,,,,.,.,_.,.,,,,. ~'~-------. _",,'''~-~'.> 16 II 1'A '1 5 -iIi ".~;'.' 12-11-07: PO and WO issued Notice To Proceed (P. O. #4500089487)- WO # TLO-MA-3614-08-04 Project Name: " Annual LA. Consulting Services"; Fund # 153-162521 - Golden Gate MSTU December 11, 2007, based on Work Order Completion date is: December 10, 2008. ( R~. 12B) &(R-16) (Combined Bidding) PROJECT COMPLETE PENDING FINAL CHANGE ORDER. LANDSCAPE & IRRIGAT!ON PROJECT (POe Darryl Richard) - Radio Road MSTlJ: (Phase One & Phase II-A) Landscape & Irrigatioll - Add Corporale (CO Pending) PROJECT SCHEl)lILE: COMPLETED: Radio Road MSTU: (Phase One & Phase II-A) Landscape & FYI: Irrigation PHASE Start - End Date PROJECT SCHEDULE: PHASE Start - End Date 100% Submittal 9/21/2007 21 DAY BIDDING 10/5/2007-11/6/2007 BID DUE 11/6/2007 BCC APPR 12/1112007 NTP Material Purchase 1/31/2008 90 DAY (Material Purchase & Irrigation Install) 1/31/08- 4/15/08 NTP CONST 4/15/2008 90DA Y CONST - TO SUBSTANTIAL 4/15/2008 - 7/15/2008 FINAL CONST -COMPLETE 7/30/2008 (lrrigation, and Plantings) - Work Order for Design to be il11tiated in FY-06 (October I, 2005): Construction Cost: $810,000,00, Design Cost: $64,300,00 McGee & Associates 4-10-07: Re-use availability is questionable at this time, Roger Dick reports it may be wise to wait until re-use line is run up to Radio Road as part of current Santa Barbara Project. 4-13-07: Discussion with Roger Dick and Pam Lulich indicate that Re-Use department supplements Re-Use with Well water during 3 months of the year (typically April, May, and June), Thus water staining may occur during these 3 months of the year to existing curbing and/or other structures over-sprayed with irrigation water. 4-17-07: McGee recommends mixing tanks for project. Committee votes to add mixing tanks to project. 5-23-07: McGee recommends not adding Corporate Section to project at this time as it is not entirely curbed with Type F Curbing, 7-19-07: Overall Committee consensus - not to include Corporate Section into Phase 1- Landscape and Irrigation. 7 -23-07: 90% plans - still pending - no plans 8-22-07 90% plans - still pending - no plans 9- I 2-07 : 100% plans received for bidding - pending Purchasing 11-07-07: Bid 08-5004 -received on 11-6-07 - Hannula low bidder - Bid tabs are pending, 11-20-07: Bid Tabulation received from Purchasing Dept. Hannula is low bid for both base bid ($363,957,06) and alternates ($100,47756) 12-11-07: Contract approved by BCC on 12-11-07- Awarding Hannula. 12-17 -07 A waiting Contract issue through purchasing. 1-7-08: Awaiting Contract issue through purchasing, 1-15-08: A waiting Contract from purchasing, 1-30-08: NTP -1-31-08- with tinal completion July 29tb, 2008 (R-18) COM PLFTF (Da~ryj Richard); FPL Power Supply - Charges for new pole 4-15-08: FPL cost for new pole is $810.0 I; invoice will follow 5-9-09" Check to be cut week 5-12-08 week COMPLETED: BY COUNTY ITEMS: Radio Road MSTU: (Phase One & Phase II-A) FPL Power Supply PHASE Start - End Date 2 ---."... .~-;--<. ,....-'.-..;-,.'..-.'"'. 16'1 fl15 f PROJECT SCHEDULE: Coordination meeting with FPL 4/17/2008 Invoice payment for pole cost of$810.01 5/9/2008 AccOWlt Number Assigned 5/12/2008 FPL Installation 5/12/08-6/12/08 CONST -COMPLETE 7/30/08 (R-17) COMPLETE- (Darryl Richard); By County 3 inch Hot Tap Installation 4-15-08: Quote for $33,410.00 received from Shamrock Plumbing per annual contract; Bid 07-4097; BCC Approved 1/9/07; 16.E.8 4- 21-08 -Notice to Proceed was faxed Notice To Proceed (P. O. #4500093402; dated 4-21- 08; Project: Radio Road - 3" Neptune Meter Hot Tap; Fund: 158-162522; NTP is total net project is $33.410.00.; Project Start: April 21, 2008 with a Completion (30 days) date is: Wednesday, May 21, 2008 COMPLETED: BY COUNTY ITEMS: Radio Road MSTU: (Phase One & Phase II-A) 3 Inch Hot Tap by Shamrock - This item is completed - PHASE Start - End Date - PROJECT SCHEDULE: - NTP 4/21/2008 CONST-COMPLETE 5/29/2008 (R-16) COMPLETE- (Darryl Richard); By County Ag Tronix Material- Quote for 'By County' Items 4-11-08: Notice To Proceed (P. O. #4500093018; dated 4-07-08); Project: Radio Road Phase One and II-A Material Purchase (per Contract 06-4030) Fund: 158-162522-634999-0; Contract: #06-4030 -- "Motorola Central Control Irrigation Supplies & Services" BCC Approved 11/14/2006; item 16.E.2; $21.233.50 proiect total The effective start date of the project is April 14, 2008 based on Work Order Completion (45 days) date is: Thursday, May 29 COMPLETED: BY COUNTY ITEMS: Radio Road MSTU: (Phase One & Phase II-A) - Ag Tronix Material Supply - PHASE Start - End Date - PROJECT SCHEDULE: - NTP 4/14/2008 CONST -COMPLETE 5/29/2008 3 -'-'_0 ~1 f; I 1 A ,i, r~ f , .1 , (R-15) COMPLETE (Darryl Richard): By County Electric Installations - Quote for 'By County' Items Bid 08-5004; Quote request per Contract 07-4083 "On call Electrical Repairs and New Installation- County Wide" (material Group 93972; Contractors: 115198 Hart's Electricallnc; 112810 American Electric of Miami Inc; 100913 EB Simmonds Electric; 115640 Mizpah Electric; 103553 Paragon Electric Systems; 102779 Southwest Electric) 12-17-07: Final Quote from Ag Tronix received for materials cost. 12-18-07: Bid/Quote Package sent to Purchasing & McGee & Associates; McGee to confirm content of quote package and make recommendation and/or release for bidding. 1-15-08: Material Purchase pending - approval of low quote for installation - pending purchasing. Materials are to be delivered to electrical contractor. 1-15-08: confirmed bids due in 10 days 2-6-08: Purchasing and McGee reviewing bid package. 2-22-08: Mike Hauer - sent out and will be due 3-18-08. 3 -18-08: Pending bid tabs from purchasing 4-11-08:Notice To Proceed (P. O. #4500093017; dated 04/07/2008); Project: BID #07-4083-- "On-Call Electrical Repairs and New Installation - County Wide Fund: 158-162522-634999-0; Total:$37.000.00 The effective start date of the project is April 15, 2008 based on Work Order Completion (90 days) date is: Monday, July 14, 2008 COMPLETED: BY COUNTY ITEMS: Radio Road MSTU: (Phase One & Phase II-A) - Mizpah Electric Installation - PHASE Start - End Date - PROJECT SCHEDULE: - NTP 4/15/2008 CONST -COMPLETE 7/14/2008 (R-16) COMPLETED.. (Darry! Richard): Numbering of Medians (blue sky to Airport Road) 12-18-08: See: Meeting minutes: Discussions continued & it was determined the numbering process was not complete, An asscssment was needed to determine the number of medians that required renumbering, ] -15-08: Pending on quote from contractor 2-5-08: David from McGee - updating map will submit revised plan for contractor to give us a quote 2-] 9-08: NTP - Trutwin - to be completed by March 20, 2008, (30 days) (R- 21) - COMPLF IT, iPOe Darryl f~ichard) 9-19-07 - Dale Lewis moved to direct Staff to ensure numbers are re-stenciled on each island. Second by Betty Schedule, Motion carried unanimously 4-0, 10-16-07: Staff verified - stenciling is in the contract with Bonness Median stenciling delayed until completion of curbing project - additional 20 days was added to the schedule on curbing project. Median Numbers will be reviewed upon completion of Bonness Curbing Project. 12-15-07: Bonness completed painting of numbers on curbing as per Radio Road Curbing Project ( R - 12A) - COMPU" rE- woe Danvl Richard) - Radio Road MSTU: Phase One - Curbing (Devonshire to Broadview Dr) (Curbing, Irrigation, and Plantings) - Work Order for Design to be initiated in FY-06 (October 1,2005); Construction Cost: $810,00000; Design Cost: $64,300,00 McGee & Associates PROJECT SCHEDULE: Radio Road MSTU: Phase One - Curbing (Devonshire to Broadview Dr) PHASE Start - End Date DESIGN 9/11/06-1/29/07 14 DAY Quotes from Annual Contract 5/11/2007-5/2512007 BID DUE 5/25/2007 BCC APPR 6/26/2007 4 -- 'Vr illll'r """'"^'~-",. " -,,--~., Radio Road Beautification M.S.T.U. 161 1115 1 . Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 November 18,2008 Minutes I. The meeting was called to order by Betty Schudel at 3:37 PM. II. ATTENDANCE Members: Dale Lewis, Betty Schudel, Bill Jaeger, Helen Carella, John Weber County: Darryl Richard - Project Manager, Tessie Sillery - Operations Coordinator, Caroline Soto - Budget Analyst, Others: Darlene Lafferty- Mancan, Mike McGee - McGee & Associates, Dale Hannula & James Stephens - Hannula Landscaping Inc. III. APPROV AL OF AGENDA Add: V. C. Approval of Maintenance Bid VII C. Response to comments at the October 21,2008 meeting Xl A. Mike McGee Betty Schudel moved to approve the agenda as amended. Second by Helen Carella. Motion carried unanimously 4-0. IV. APPROVAL OF MINUTES: October 21, 2008 John Weber moved to approve the October 21,2008 minutes as submitted. Second by Helen Carella. Motion carried unanimously 4-0. V. TRANSPORTATION SERVICES REPORT: A. Budget Report - Caroline Soto distributed and reviewed. (See attached) . Available Operating Expense $142,419.54 . Budgeted Improvement General $812,277,45 Darryl Richard reported that the McGee & Associates Change Order (06-16) for an additional $6300 was being processed. B. Project Manager Report - Darryl Richard distributed (See attached) C. Approval of Maintenance Bid - Darryl Richard distributed and reviewed an Executive Swnmary and Bid Tabulations and noted the following: (See attached) . Hannula Landscaping & Irrigation submitted the lowest qualified bid in the amount of$104,741.50 1. Fund 158 Devonshire Blvd. - $31,014.50 for "Basic" Maintenance .. I'lT . r 1"1 ~Al'i 1 ii. Fund 111 Radio Rd. Project - $73,727.00 for ~~ Main e}~ . e,~' Site Specific Maintenance, & General Services & Emergency Landscape Services Dale Hannula and Jim Stephens, Hannula Landscaping were introduced. Discussions ensued and it was noted that Hannula Landscaping performance on County Projects was satisfactory. (See attachments) Betty Schudel moved to approve the acceptance of the Contractfrom Hannula. Second by John Weber. The motion was amended to include "in the amount of $104, 741.50. " Dale Lewis arrived 3:53 p.m. Discussions ensued concerning the Maintenance Bid Award - )) Expect issuance of formal NTP - 12/2/2008 - 12/31/2008 )) Contract term (4 years) - 1. 1 base year ii. 3 renewal periods (pending Committee approval) Motion carried unanimously 5-0. VI. LANDSCAPE MAINTENANCE REPORT - None VII. LANDSCAPE ARCHITECH REPORT: Mike McGee A. Monthly Report - {o- Devonshire - (Median 3) Queen Palm was removed Betty Schudel readdressed the leaning Pine Tree (Berkshire Lakes) and noted it was of concern. The recommendation was made to remove the Pine Tree. {o- Radio Rd. - Medians 1-12 and 16-21 require mulching Discussions ensued and it was determined that Fund III did not cover Mulching due to County Budget cuts. A quote was requested of Dale Hannula for: 1. Labor ii. Estimated number of bags (Mu1ch) required Discussions continued and it was noted that Mulching was critical and more than an embellishment. {o- Irrigation - Dry areas. It was concluded that timing issues were the cause {o- Devonshire - Vines growing on the Hedge (both North & South ROW) require assessment {o- Replacement of Tabebui Trees was required {o- Replacement of Crown of Thorn was required B. Radio Road Project Phase I and Phase II-A The status on TECM curbing was questioned and the following was reported - . Breaking ground - after January 1, 2009 (Fina Lane to Briarwood) . Curbing completion date - 60 days ----~----~,~_..,.~.~~-_..."- . """.' ~..,,~~.,'.- ,~_.H~_..~....~_..__ ~~--,-~--,<...-. .', 16 ,.~.A 15 f v .~"i . Meeting December S, 200S - Scott Wyndham was presenting a Scope of Services for the Project Dale Lewis moved to approve that December 8, 2008 will be the meeting date for December 2008. Second by John Weber. Motion carried unanimously 5-0. The attendance of the Purchasing Director and Contract Specialist at the December 8, 2008 meeting was requested. The Committee reaffirmed their position on County Regulated Policy that impacted Projects by reassigning Landscape Architect(s) prior to Project completion. C. Response to comments at the October 21, 2008 meeting - Mike McGee addressed the Committee and Staff and stated the following was based on the BCC (September 23, 200S) and Radio Road MSTU (October 21, 200S) meetings: . His absence at the October 21, 200S meeting was due to a death in the family and hoped in the future that McGee & Associates entire attendance history be taken into consideration . The Committee requested and approved the Phase II Design Proposal (McGee & Associates) under the 2004 Contract 1. The Work Order was declined due to the closing of the 2004 Contract ii. Noted the 2004 Contract was still active due to the 90 day extension received on October 13, 2008 iii. He requested a response as to why the $25,000 P.O. was not executed . Clarified the Project Status - l. Phase I - Devonshire to Blue Skies a. Conceptual Drawing was created b. Final Design Plans c. Construction ii. Created Sub Phase - Phase II. A. - (3) Mediansfrom Commercial to Kingsway as a Final Design iii. Phase II - Blue Skies to Kingsway a. McGee & Associates was Sub Contracted by TECM b. Median work to include- )) Mainline renovation )) Wiring conduit )) Redesign of first Median (removed from Phase I) iii. Third Phase of Livingston Rd - West of Livingston to Airport Rd. . Announced a "third' Option was presented during the BCC Meeting on Landscape Architects Rotational Policy and referenced the following (6.2S time period) - If an MSTU had an ongoing or Phase type Project where consistency was preferred, the MSTU Board(s) were entitled to Petition Staff and the BCC for a chosen Firm or to continue with the current Firm (that worked throughout the Design.) The Committee noted that a "third' option was not presented by the Purchasing Department. .....,.,-,."..._...~ ",-,,---,~-','~". 16 ff ~ . All Firms are not equal and noted the following - 1. A Firms production, experience, performance, knowledge and qualifications must be factored in ii. Properly licensed iii. County RFP process - Ranks Firms based on qualifications, McGee & Associates ranked #1 iv. Design continuity may be an issue . Landscape Architect Fee Schedule was a combined Fee average from the 5 Firms- l. Contract Proposals are based on hours ii. Cost may be a factor as Production time can vary . Reported the following - l. Wyndham Studios was not properly Licensed at the onset of the RFP Process ii. No Certificate of Authorization on file for - )) Wyndham Studios )) 2 unnamed Firms iii. Expressed discontentment that McGee & Associates was in competition with Firms that were not properly qualified . Possible Insurance Liability by performing services in a unlawful manner Darryl Richard responded that the information given would be investigated. The Committee was in agreement that the derogatory statement made regarding McGee & Associates attendance was inappropriate. Dale Lewis moved to have Mike McGee to attend the December 8, 2008 meeting. Second by Betty SchudeL Motion carried unanimously 5-0. Discussions developed concerning Fund III Mulching and it was perceived that the County was abandoning their liability of mulching. The Committee requested the minutes from the BCC meeting of September 23,2008. VIII. OLD BUSINESS IX. NEW BUSINESS - None X. COMMITTEE MEMBER COMMENTS - None XI. PUBLIC COMMENTS A. Mike McGee - stated he perceived that the Advisory Committee was charged with providing recommendations to the BCC of the most economical means of spending Taxpayer dollars. Discussions ensued and it was stated that the use of Taxpayer dollars to manipulate a competitive and free market was unsuitable. .,,,.,~'...,..",~ -'If" . IIM'.' -,.,~. --""""'-''''-''.'--~" 161 liA 15 ~,i :~~ ~ , There being no further business to come before the Committee, the meeting was adjourned at 5:02 PM. Radio Road Beautification MSTU Advisory Committee ~ t.. ~~ ~I These minutes a~roved by the Committee on J:}. ~ - 0 I , as presented or amended . The next meeting will be held at 3:30 PM, January 20, 2008 Collier County Transportation Building/East Conference Room 2885 Horseshoe Drive South Naples, FL 34104 '.. . --~"'.""."' ".".._-~. 161 i" 151 BID #09-5111R Radio Road Beautification MSTD/MSTU Roadway Grounds Maintenance DOCUMENT A TION OF MINIMUM THREE (3) YEARS EXPERIENCE OPERATION OF IRRlGA TION CONTROL SYSTEM OR DOCUMENTATION OF APPROVED COURSE WORK TAKEN THROUGH A MOTOROLA DEALER COLLIER COUNTY ROADWAY PROJECTS Livingston Road Golden Gate Boulevard Goodlette-Frank Road Rattlesnake Hammock Road Pine Ridge Road Roadways and Right of Ways Mr. Bob Pertson Collier County Transportation 239-774-8494 LEE COUNTY ROADWAY PROJECTS US 41 Boyscout DrivelFowler Street to College Parkway US 41 Corkscrew Road to Northern City Limits of Bonita Springs Roadways and Right of Ways Mr. Bob DeBrock Lee County Transponation 239-694-3334 28131 Quails Nest Lane.. 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Advisory Committee Board of County Commissioners "'" "- Z705 Horseshoe Drive South Naples FL 34104 Fiala SUMMARY OF MINUTES & MOTIONS Halas November 18, 2008 Henning Coyle III. APPROV AL OF AGENDA Coletta Add: V. C. Approval of Maintenance Bid VII C. Response to comments at the October 21, 2008 meeting Xl. A. Mike McGee Betty Schudel moved to approve the agenda as amended. Second by Helen Carella. Motion carried unanimously 4-0. IV. APPROV AL OF MINUTES: October 21, 2008 John Weber moved to approve the October 21,2008 minutes as submitted. Second by Helen Carella. Motion carried unanimously 4-0. V. TRANSPORTATION SERVICES REPORT: C. Approval of Maintenance Bid - Darryl Richard distributed and reviewed an Executive Summary and Bid Tabulations and noted the following: (See attached) . Hannula Landscaping & Irrigation submitted the lowest qualified bid in the amount of $104,741.50 Betty Schudel moved to approve the acceptance of the Contract from Hannula. Second by John Weber. The motion was amended to include "in the amount of $104, 741.50. " Motion carried unanimously 5-0. VII. LANDSCAPE ARCHITECH REPORT: Mike McGee A. Radio Road Project Phase I and Phase II-A The status on TEeM curbing was questioned and the following was reported - . Breaking ground - after January 1,2009 (Tina Lane to Briarwood) . Curbing completion date - 60 days Mile, ,:]orres: . Meeting Dece~ber 8, 2008 - .Scott Wyndham was pre~~~ting a Scope o/Servlces/or the Project ~_.~ ",.,~--"_.""""._-,,,,, terr, _...'..~.!"'._~ --"- , ~_.."_.'-' ..."" .____ III 161 iA 15 1 Dale Lewis moved to approve that December 8, 2008 will be the meeting date for December 2008. Second by John Weber. Motion carried unanimously 5-0. B. Response to comments at the October 21, 2008 meeting - Mike McGee addressed the Committee and Staff and stated the following was based on the BCC (September 23, 2008) and Radio Road MSTU (October 21,2008) meetings: . Announced a "third' Option was presented during the BCC Meeting on Landscape Architects Rotational Policy and referenced the following (6.28 time period) - If an MSTU had an ongoing or Phase type Project where consistency was preferred, the MSTU Board(s) were entitled to Petition Staff and the BCC for a chosen Firm or to continue with the current Firm (that worked throughout the Design.) The Committee noted that a "third' option was not presented by the Purchasing Department. . Reported the following - 1. Wyndham Studios was not properly Licensed at the onset of the RFP Process ii. No Certificate of Authorization on file for - )) Wyndham Studios )) 2 unnamed Firms iii. Expressed discontentment that McGee & Associates was in competition with Firms that were not properly qualified . Possible Insurance Liability by performing services in a unlawful manner Darryl Richard responded that the information given would be investigated. The Committee was in agreement that the derogatory statement made regarding McGee & Associates attendance was inappropriate. Dale Lewis moved to have Mike McGee to attend the December 8, 2008 meeting. Second by Betty SchudeL Motion carried unanimously 5-0. .-~.., ...... . "'__"'~_~^W_ . - "'. ....---.......,...".,.','.. -'-"' .'~.""--,.._'--- 16t 1fA 1 ~;) j Radio Road Beautification M.S.T.U. , . Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 December 8, 2008 Minutes I. The meeting was called to order by Dale Lewis at 3:31 PM. II. ATTENDANCE Members: Dale Lewis, Betty Schudel, Bill Jaeger, Helen Carella, John Weber County: Darryl Richard - Project Manager, Tessie Sillery - Operations Coordinator, Caroline Soto- Budget Analyst, Michelle Arnold - A TM Director, Brenda Brilhart - Purchasing, Rhonda Cummings -- Purchasing, Steve Carnell - Purchasing Director Others: Darlene Lafferty- Mancan, Mike McGee - McGee & Associates, Scott Windham - Windham Studios III. APPROV AL OF AGENDA Add: V C. Presentation - Scott Windham, Windham Studio, Inc. V D. Proposal of Services review for Windham Studio, Inc. Betty Schudel moved to approve the agenda as amended. Second by Dale Lewis. Motion carried unanimously 5-0. IV. APPROV AL OF MINUTES: November 18, 2008 Betty Schudel moved to approve the November 18,2008 minutes as submitted. Second by Dale Lewis. Motion carried unanimously 5-0. V. TRANSPORTATION SERVICES REPORT: A. Budget Report - Caroline Soto distributed and reviewed. (See attached) . Available Operating Expense $131,307.02 . Improvement General paid to date $130,012.18 B. Project Manager Report - Darryl Richard - Under VD. C. Presentation - Scott Windham, Windham Studio, Inc. - Gave a slide presentation on the following: )) Experience - 18 years in Florida l. Private Community Development ii. Residential Estate Design iii. Municipal Roadway Beautification Projects iv. Commercial Retail v. Community Refurbishment )) Completed numerous Roadway Projects in Collier and Lee County(s) )) Shared the Companies philosophy on Roadway Designing _H'.~ __ ~..- - , ~""'~"-"'- 16 I~ !"~ ,l c. j >> Project involvement - ; 1. Livingston Rd. (Vanderbilt Beach Rd. to Lee County Line 5.5 miles) ii. Golden Gate Pkwy (Eastern segment - from Livingston Rd.) iii. Golden Gate Blvd. (951 to Wilson) >> Was a 10 year resident of Berkshire Lakes >> Phase I Landscape Design was complete (by McGee & Associates) and the objective was to provide a seamless connection by working with the Designs provided. D. Proposal of Services review for Windham Studio, Inc. - Darryl Richard distributed the following (2) Proposals: (See attachments) . Project II. B. Tina Lane to Briarwood Blvd. . Landscape Maintenance Annual Consulting Services The Committee concurred to table the Proposals as additional time was needed to review the documents. Dale Lewis questioned ifthe Scope of Services - Task 2.1, 2.2, & 2.3 (Roadway Beautification Landscape & Irrigation Design) which read "will review" required additional monies from the MSTU. Scott Windham responded affirmatively and stated that Onsite Field Review was required to confirm CAD file accuracy. Darryl Richard distributed and reviewed the Project Manager Report: . (R-13) Pending Change Order for McGee & Associates for Services through December 2008 . (R -14) Landscape Maintenance Contract - A warded to Hannula . Requested an estimate from Hannula to replace a Palm Tree damaged by a vehicle (Radio Rd. west of Devonshire.) He noted an accident report may be on file. . Announced TECM was starting the Curb replacements effective 1/1/09 . Betty Schudel provided a Map which included the easements on Devonshire VI. LANDSCAPE MAINTENANCE REPORT -- None VII. LANDSCAPE ARCHITECH REPORT: Mike McGee A. Monthly Report - -<} Devonshire - Reported dry spots to Roger Dick -<} Betty Schudel readdressed the leaning Pine Tree (Berkshire Lakes.) It was determined that Hannula Landscaping would review and remove the Tree if it was located in the ROW. VIII. OLD BUSINESS - Dale Lewis questioned the expiration date of McGee & Associates Contract. It was determined that an extension to the McGee & Associates Contract was needed until review and approval of Windham Studio, Inc. Proposal. .~--_... .~._-,,,. ..,..' .......,,~ . ,"_..,.........._,<"..... ,....." "'~. Dale Lewis moved to approve the extension of 1ge 1 As~~es !o~a} through the end of January 2009. Second by Betty Schudel. Motion carried unanimously 5-0. Discussions ensued concerning extending McGee & Associates Contract until the end of February 2009. The motion was amended to read: through the end of "February 2009. One meeting to discuss Windham Studio, Inc. Proposal and one to discuss regular business that the MSTU conducts on a monthly basis." Second by Betty Schudel. Motion carried unanimously 5-0. Dale Lewis stated that options were available (on the Landscape Architect Rotational Policy) to the Committee and was not relayed. He read portions from the minutes of the BCC meeting and quoted "We do allow exceptions when warranted or justified." Brenda Brilhart stated that the Purchasing Department would attend the next meeting additionally she requested the Committee to review Windham Studio, Inc. Proposals and submit their questions at that time. IX. NEW BUSINESS - None X. COMMITTEE MEMBER COMMENTS - None XI. PUBLIC COMMENTS - None There being no further business to come before the Committee, the meeting was adjourned at 4:16 PM. Radio Road Beautification MSTU Advisory Committee 9Je-J~ Dale Lewis, Chairman These minutes apXoved by the Committee on i - c20 '. 0 q , as presented or amended _ . The next meeting will be held on January 20, 2009 at 3:30 p.m. Collier County Transportation Building/East Conference Room 2885 Horseshoe Drive South Naples,I<'L 34104 ~,.,,-- ---.-.,- " -''''" \i 1 ,~,~ w- , .' '~ . P\' ~t, :I,', E C eXV cD JUL 2 ? 2009 " ~ Radio Road Beautification M.S.T.U. Advisory Committee Board of County Commissioners ,.JIll' "- 2705 Horseshoe Drive South Naples FL 34104 Fiala Halas SUMMARY OF MINUTES & MOTIONS Henning December 8, 2008 coyle Coletta III. APPROV AL OF AGENDA Add: V. C. Presentation - Scott Windham, Windham Studio, Inc. V. D. Proposal of Services review jor Windham Studio, Inc. Betty Schudel moved to approve the agenda as amended. Second by Dale Lewis. Motion carried unanimously 5-0. IV. APPROVAL OF MINUTES: November 18, 2008 Betty Schudel moved to approve the November 18, 2008 minutes as submitted. Second by Dale Lewis. Motion carried unanimously 5-0. VII. OLD BUSINESS - It was determined that an extension to the McGee & Associates Contract was needed until review and approval of Windham Studio, Inc. Proposal. Dale Lewis moved to approve the extension of McGee & Associates Contract through the end of January 2009. Second by Betty Schudel. Motion carried unanimously 5-0. Discussions ensued concerning extending McGee & Associates Contract until the end of February 2009. The motion was amended to read: through the end of nFebruary 2009. One meeting to discuss Windham Studio, Inc. Proposal and one to discuss regular business that the MSTU conducts on a monthly basis. " Second by Betty SchudeL Motion carried unanimously 5-0. Mise, Corres: Date: -~~-" ter it ".""""""_".""'^~""r__ ~....",.""-- -''''''-'''--'''''''''-'-- ..--.--- -- 161 ifl 15 ~ December 8,2008 Mr. Darryl Richard, Project Manager Collier County Alternative Transportation Modes Department 2885 Horseshoe Drive South Naples, Florida 34104 RE: RADIO ROAD M.S.T.U. Maintenance Consulting Services per the Fixed Term Professional Landscape Architectural Services Contract #08-5060. Dear Mr. Richard: As requested, we have prepared the following scope of services for your review and approval. This proposal includes maintenance consulting services to be provided on a monthly basis generally coordinated with the M.S.T.U. Advisory Committee monthly meetings. In addition, the limited refurbishment design services will be quoted on a per project basis due to the unknown requirements of the work to be performed. Windham Studio, Inc. agrees to provide the following services: LANDSCAPE MAINTENANCE CONSULTING SERVICES SCOPE OF SERVICES Monthlv Services: . Complete on-site walk throughs of M.S.T.U. areas with the Maintenance Contractor and County Project Manager. . Consultant to complete a second follow up on-site walk through alone prior to each monthly M.S.T.U. meeting. . Review and comment on the "General Maintenance Report Sheets" which are required to be submitted by the Maintenance Contractor with pay request submittals . Provide written reports containing observations, comments and recommendations based on the on-site walk throughs of the M.S.T.U. areas addressing improvements, landscape plant and irrigation maintenance problems or deficiencies. . Comment on the performance of the Maintenance Contractor in regards to the required contracted specifications. . Attend monthly M.S.T.U. meetings. 8891 Brighton Lane #112, Bonita Springs, Florida 34135 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com 1 ,~""._, -_..",..""_..,-,,,..~ - ~lf"'.'__' ~.~"~'.., .,~ -"'--"'--~--,,,,,~-- ---- 161 1~'~ 15 i Provide Reauested Limited Refurbishment Oesian Services: . Provide refurbishment design services and landscape and irrigation construction observation as requested. (All proposed refurbishment services are to be presented to the County Project Manager for review prior to presentation to the M.S.T.U. Advisory Committee) Reauired Miscellaneous Services: . Meet with the Project Manager to review and provide comments for annual maintenance specifications updating for contract and/or bidding purposes. . Attend maintenance pre-bid meetings and assist in preparing any necessary addendums. . Interact periodically during the month with the Project Manager as needed. . Provide review and comments on: a) Bids and Advisory Committee agenda items b) New products when requested by the Maintenance Contractor and/or Contract Manager Maintenance Consulting Services fees of $7,308 will be billed monthly on a time and materials basis at $609 per month per the Contract #08-5060 Schedule 'B'. The Consultant's Fee Schedule for this scope of services is as follows: Maintenance Consulting Services Staff Hours Rate Total Principal Landscape Architect 48 $128 $6,144 Cad Technician 12 $62 $744 Administrative 12 $35 $420 $7,308 Limited Refurbishment Design Services of $2,792 will be billed on a time and materials basis only upon written request for services. Limited Refurbishment Design Services Staff Hours Rate Total Principal Landscape Architect 16 $128 $2,048 Cad Technician 12 $62 $744 $2,792 TOTAL: $10,100 Thank you for the opportunity to assist the county and the Radio Road M.S.T.U. Advisory Committee in maintaining and improving the district. 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CoN N 00 oeo C/:J OltO ..,,/ 16 11 Ad~lvED: Radio Road Beautification M.S.T.U. JUL 2 7 2009 Advisory Committee Board of County Cornmlssioners 2885 Horseshoe Drive South Naples FL 34104 Fiala March 17, 2009 Halas Henning Minutes Coyle Coletta .m:-- tf/ I. Call Meeting to Order The meeting was called to order by Chairman, Dale Lewis at 3:30 PM. II. Attendance Members: Dale Lewis, Betty Schudel, Bill Jaeger, Helen Carella, John Weber County: Darryl Richard - MSTU Project Manager, Tessie Sillery - MSTU Operations Coordinator, Pamela Lulich - Landscape Operations Manager, Caroline Soto - Budget Analysis Others: Mike McGee - McGee & Assoc., James Stephens - Hannula Landscaping Inc., Scott Windham - Windham Studio, Inc., Sue Flynn - Mancan III. Approval of Agenda Move: V.D. Project Manager Report - Darryl Richard to V. E. Add: V. D. Chairman Report - Dale Lewis Betty Schudel moved to approve the Agenda as amended. Second by Dale Lewis. Motion carried unanimously 3-0. Bill Jaeger and John Weber's applications were submitted to the BCC for approval on March 24, 2009 so were ineligible to vote on any motions. IV. Approval of Minutes Change: Page 2, ;td paragraph from bottom should read "of' Radio Road "from" Santa Barbara to Davis Betty Schudel moved to approve the February 17, 2009 Minutes as amended. Second by Helen Carella. Motion carried unanimously 3-0. V. Transportation Services Report: A. Budget Report - Caroline Soto distributed and reviewed the Budget Report as follows: Mise ~or[es . Operating Expense Budget - $172,250.00 . Available Operating Expense - $59,470.60 Date: ,~__""_"",,,~,'ri'.r..,"" . Available Improvements General - $812,277.45 lep . Purchase Orders Paid To-Date - $162,817.05 . Current Ad Valorem Tax Collected - $257,606.76 ~- .- 11' ----.-'.'.--.." ."'_0 ~ .... "-=_,.~,~""".",--,,,~,-,",_"-~'--' 1 ~i ,t B. Budget Policy - Millage 1 ~ 1 5 f Darryl Richard distributed the Radio Road Beautification T ~.~ I Budget FY 2010. (See attached) He reported the Property Tax Limitation Impact was as follows: . Gross Taxable Income FY 2010 - $1,071,312,234 . Minus New Construction Annex - $3,000,000 . Adjustable Taxable Value - $1,068,312,334 . Rolled Back Rate (less Amendment One) - 0.2851 . 91% of Rolled Back Rate - 0.2594 . Minus 23.50% Adjustment FY 2009 to 2010 The Staff and the Committee reviewed and discussed the Radio Road Beautification MSTU Budget FY 2010: . Water & Sewer - $2,000 should be changed to zero . Total Operating Expenses - $168,900 . Improvements General - $614,400 It was noted expenses over $50,000 not covered in the budget must be approved by the BCC as a Budget Amendment. Discussion ensued on time frame for the Design Services for Radio Road Phase II-B. The BCC meets on April 8, 2009. It was decided a short time line was necessary with a need to include a 60-day completion deadline and place penalties for delays in the Contract. Darryl Richard noted the project can be finished before Thanksgiving with the following schedule: ~ Design Plans completed April 21, 2009 ~ Bids in May ~ BCC approval in June ~ Purchase Order within 6 to 8 weeks Discussion ensued on lane closure fees, closing lanes during off- season and saving taxpayer dollars by stipulating the number of days for the closures. Dale Lewis moved to accept the Budget as amended. Second by Betty Schudel. Motion carried unanimously 3-0. C. Ad Valorem Tax Scenario(s) - None. Darryl Richard stated Mark Isackson will be available for the meeting on April 21, 2009. Dale Lewis stated he met with Commissioner Henning, Michelle Arnold and County Attorney on the MSTU Boundary Expansion and reported the following: . Commissioner Henning is in favor of the expansion. - 2 - - , ___'~~""'_"'_' '_"m_"~_~'._"_"",,, P' ~. -"".-<-","-',~.,""'",".._.~,,-,,- "j 71' I I (: , 'i~., ,,' I) 'J 'J 1 8~~if . A Public Informational Meeting is required to receive taxpayer input regarding a tax increase. . The MSTU will not receive any revenue from the expansion until 2010. The MSTU will not take money away from the Western Section from Livingston to Airport to start maintaining the Eastern Section from Santa Barbara to Davis Boulevard. The cost of mowing Santa Barbara to Davis Boulevard for a 1-year period was estimated at $16,000. The cost of mowing for 2-years would need to be covered by the Western Section of Radio Road. Dale Lewis stated the Committee is willing to accept the new boundaries if the Public Meeting is well received by the taxpayers but will not accept maintenance on the Eastern Section until the revenues have been received. He suggested getting it in writing. Commissioner Henning suggested when the boundaries are extended the MSTU should start some activity in the New Section to create public relations. Discussion ensued on where the funds for design and providing a scope of services would come from when the MSTU would not receive funds to cover the project until 2010. It was decided the Committee will request an Advancement of $50,000 from the County to cover the costs. It was also decided to divide the expansion into 3-Phases and sod. Darryl Richard stated the Boundary Expansion should generate $150,000 in revenues and suggested ROW tree plantings. He distributed a proposal from Windham Studio to provide a scope of services for the section of Radio Road from Santa Barbara Boulevard east to Davis Boulevard. Scott Windham, Windham Studio, Inc. is scheduled to do a Power Point Presentation at the Townhall Meeting on April 7,2009 and provide the following: ~ 2-Typical Conceptual Landscape Plans and Section. ~ Illustrative graphics will be colored rendered ~ Photos of the subject segment of the roadways ~ Proposed Expanded Boundary of the Radio Road MSTU ~ Plans and Elevations boards displayed ~ Provide an Opinion of Probable Cost Dale Lewis moved to approve Windham Studio's bid for a Power Point Presentation in the amount of $4,468. Second by Betty Schudel. Motion carried unanimously 3-0. - 3 - _,_.,__._0 _.,.. IllI _._...._.,._ III ......__."OJ .,.....".,... ""~',_~'." '161"" t Dale Lewis moved to make an Advance Loan in Ie !o~nt!f5 $50,000 from the County for design purposes from Santa Barbara to Davis Boulevard if approved by the Board of County Commissioners. Second by Helen Carella. Motion carried unanimously 3-0. Dale Lewis moved not to accept maintenance responsibilities from Santa Barbara to Davis Boulevard until funds are received. Second by Helen Carella. Motion carried unanimously 3-0. Dale Lewis requested Staff to maintain separate accounting records for the Eastern and Western Sections. D. Project Manager Report - Darryl Richard distributed and reviewed the following: (See attached) . (R-17) Radio Road MSTU Boundary Expansion - Townhall Meeting will be held at the Golden Gate Community Center on April 7, 2009 at 4:00 pm. . (R-16) Devonshire Boulevard/Field Verification of Landscape Easement - Staff verified stakes were placed. Drip-line has broken and will require a proposal from Hannula to revamp in 3-zones. VI. Landscape Maintenance Report Mike McGee reported the following: . Landscape maintenance continues . Move hedge away from sidewalk on Devonshire . Suggested trimming the Devonshire hedges to 6-7' . Trimming will help the Devonshire hedges to fill in . Hedge is on County ROWand the MSTUs responsibility Dale Lewis moved to cut the Hedge on the west side of Devonshire Road from Radio Road to Santa Barbara down to 6', fertilize and repair sprinkler system. Second by Betty Schude/. Motion carried unanimously 3-0. VII. Landscape Architects Report A. Monthly Report - None. VIII. Old Business A. Expansion of MSTU Boundaries - Previously discussed V. C IX. New Business - None. X. Committee Member Comments - None. XI. Public Comments - None. - 4 - .w......... . J1l I' 1t ~-_. ~ Tl'W. ,,~ ~...- ~ --- 161 I lA15 t , ; There being no further business to come before the committee, the meeting was adjourned at 5:00 PM. Radio Road Beautification MSTU Advisory Committee x9~ct ~ Dale Lewis, Chairman These minutes approved by the Committee on (( . J I . () 1 , as presented ~ or amended Next meeting is April 21, 2009 - 3:30 PM 2885 Horseshoe Drive South Naples, FL 34104 - 5 - . ,~~.,.'-'-<'- .". 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Advisory Committee JUL 2 7 2009 z885 Horseshoe Drive South Board of County CommlSSlon81\9 Naples FL 34104 April 7, 2009 Fiala RADIO ROAD M.S. T.U Halas Public Meetina Minutes Henning Coyle Coletta I. Welcome and Introduction Commissioner Henning welcomed the Board and members of the public that attended and made Introductions at 4:05 PM. ATTENDANCE: Members: Dale Lewis, Helen Carella, Betty Schudel, Bill Jaeger, John Weber County: Commissioner Tom Henning, Michelle Arnold - A TM Director, Darryl Richard, MSTU Project Manager, Tessie Sillery - MSTU Project Coordinator, Pam Lulich - Landscape Operations Manager, Others: Sue Flynn - Mancan plus numerous residents from the expanded area. II. Presentation - Radio Road MSTU Boundary A Power Point Presentation was given by County Staff as follows: Current Boundarv and Proposed Expansion Area . Will continue the landscaping in the proposed Radio Road Expansion Area if approved . Expansion can be changed with a 50% plus 1 vote or through an "Expansion through Resolution" by the BCC. . The "Expansion through Resolution" would save taxpayers time. Communities within Expansion Area . Green Heron/Sapphire Lakes . Berkshire Lakes/Berkshire Pines . Santa Barbara Landings . Plantation . SabalLakes . Sherwood Park . Madison Park . Ibis Club III. Mise ,=orres Expansion Proposal - Scott Windham, Windham Studio Inc. . Pamela Lulich stated the Expansion Area Landscape Concepti$er~ provided by Scott Windham of Windham Studio Inc. who was l.\nable to- --, '- '---- attend. She presented "Completed" Radio Road MSTU Projecls~; t'_. ... ','" -. ,~ . _~_._".~.~,__. "'0' 'Tr ..-.."" ..... . __------e.".. 161 lA15 Estimated Cost for Expansion Area Project from Santa Barbara Boulevard to Davis Boulevard is as follows: . Expansion Area Landscape Budget - $500,000 . Estimated Annual Tax Revenue - $150,000 . Accumulative Tax Revenue By Years are: . 2010 - $150,000 . 2011 - $300,000 . 2012 - $450,000 . 2013 - $600,000 . Expansion Area Planted Solid Landscape Budget - $750,000 . Homeowners will pay taxes based on the estimated current MSTU millage of .2851 of taxable values. IV. Questions and Answers Q. Will the Expansion Area have representation on the MSTU Advisory Committee? A. An Amendment to the Ordinance based on the existing and the expanded area will be submitted to the BCC for approval to add 2- positions or reappoint 5 members which could include representation from the expanded area. Q. How many phases will there be? A. 3-Phases Q. Will the County give the MSTU a loan to begin Phase I? A. The MSTU had made a request and due to budget restraints the County does not have the funds at this time. Q. Does the Budget include irrigation? A. Yes. During the construction period, pipes are instal/ed underground, ready to be utilized once aI/landscaping is in place. Q. Will the expanded area residents be paying the MSTU tax forever? A. The Chairman of the MSTU stated it is a taxing vehicle used for specific items not covered in the County Budget. Once the medians are landscaped they will require maintenance. Commissioner Henning stated he will address the question with the County Attorneys office. Q. Why are plants with a high watering maintenance used such as Flortam and palms? A. No one likes to see the brown Bahia grass (that the County plants) during season so Flortam would be used. The sprinkler system is reclaimed water provided from a tower and 2-wells on Radio Road. - 2 - ~-"~.~~<.",..~.._-";..._-,.,~~._.~,.,,,......,,...,._,...-."'. ~<-, 161 lA15 1 Q. How does the County expect to collect monies not paid by Homeowners for property taxes? A. The County goes through "due process" and if the property is foreclosed - the County will eventually receive the funds from the bank. Q. What guarantee does the newly expansion area have that medians will not be ripped up constantly like it has in the past. A. Due to safety and traffic issues, revisions were made to the Master Plan which effected many changes. The MSTU will no longer approve landscaping until the work has been finalized. TECM and the County have absorbed the $140,000 to make those changes. Q. What is the forecast on the use of pavers east of Santa Barbara? A. When truck drivers make turns they often drive over sections of median. The pavers will hold the weight of the truck and save taxpayers' money. Q. Will the MSTU Boundary Expansion funds received be combined with the current MSTU funds? A. The Chainnan of the MSTU stated they will keep a separate account for both the Eastern and Western Sections. Q. How is a decision made on becoming an MSTU? A. Interested residents need to go "door to door" to have a petition signed and work with the Homeowner Association Boards. Submit their request to the BCC. It was noted mail-outs do not receive a good response. An alternate plan to become an MSTU; is to wait for the County to have new growth that will bring in revenue with new taxable value. It was noted the alternative could take some time. Many more questions were asked regarding the use of zeroscape and using landscaping sparingly to keep costs down. It was noted visitors are attracted to the Naples area due to the way it is landscaped and maintained. Commissioner Henning asked for a show of hands on how many were in favor of becoming a part of the MSTU Boundary Expansion and in continuing with the design of the Eastern section. A unanimous favorable response was received. There being no further business to come before the Committee, the public meeting was concluded at 5:30 PM. - 3 - ---.-..-" ,.~ ,il\ /i, lAi.J 161 i~ Radio Road Beautification MSTU Advisory Committee /}j \ ' These minutes approved by the Committee on S - (1 0 9 , as presented X or amended -4- - -""'._-,--- _.._-~-_._.. . -<.' -"_._--~~ .....-- Radio Road Beautification M.S. T. u. 16/ JjgA15 ;~ . Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 April 21, 2009 Minutes / I. Tbe meeting was called to ~ by Dale Lewis at 3:35 PM. II. ATTENDANCE Members: Dale Lewis, Betty Schudel, Bill Jaeger, Helen Carella, John Weber (Excused) County: Darryl Richard - Project Manager, Tessie Sillery - Operations Coordinator, Caroline Soto - Budget Analyst, Michelle Arnold - ATM Director, Pam Lulich - Landscape Operations Manger Others: Mike McGee - McGee & Associates, Scott Windham - Windham Studios, Dave Himmel - Hannula Landscaping, Darlene Lafferty- Mancan III. APPROVAL OF AGENDA Add: IX. A. Discussion to invite Commissioner Tom Henning to the May 19, 2009 meeting IX. B. TECM Pavers Betty Schudel moved to approve the agenda as amended. Second by Helen Carella. Motion carried unanimously 4-0. IV. APPROV AL OF MINUTES: March 17, 2009 Dale Lewis moved to approve the March 17, 2009 minutes as submitted. Second by Betty Schudel. Motion carried unanimously 4-0. V. TRANSPORTATION SERVICES REPORT: A. Budget Report - Caroline Soto distributed and reviewed. (See attached) . Ad Valorem Tax $269,436.93 (Collected) . Available Improvements General $812,277.45 . Actual Investment Interest $1 7,939.19 is higher than the projected amount of $10,000.00 . McGee & Assoc. invoice $22,185.00 - Paid today . P.O. increase is required for Mancan B. Ad Valorem Tax Scenario(s) - Mark Isackson - Discussed at the March 17, 2009 meeting. C. Project Manager Report - Darryl Richard distributed and the additional information was given: (See attachment) 1 ~...". -- '- 16 I J} ~~ r ~ . (R-17) Radio Rd MSTU Boundary Expan n - k~e legality of spending MSTU dollars for Design Services outside the MSTU Boundaries. . (R -16) Devonshire Blvd; Field Verification of Landscape Easement - Complete. It was noted that it was required to maintain the Hedge at 6 ft height and cut back from the sidewalk. . Distributed and reviewed Phase III Project Proposal by Windham Studios - (See attachment) 1. Included Site Consultant Proposals a. Curbing Design - ABB Engineering b. Noted a Drain Inlet modification is required c. Irrigation Sub Consultant - James Abney & Assoc. ii. Cost - $52,161.50 Scott Windham reviewed the Scope of Services noted it is a 3 Phase Project (60, 90, & 100% completion.) and cost will be submitted with each Phase of the Project. Discussions ensued and the Committee expressed satisfaction with the Curbing work performed by Bonness. It was confirmed that the Construction work will go out for "open" Bid. Discussions continued concerning the extensive work being performed by TECM. It was expressed that prior to commencement of Phase III it was necessary to know the final (TECM) Design. Scott Windham will meet with TECM to confirm the goals and objectives. Dale Lewis moved to approve the (Windham Studios) Bid in the amount of $52,161. 50 with the stipulation of monthly Progress Reports to the Committee. Second by Betty SchudeL Betty Schudel reaffirmed the need for continuity of the Project by utilizing the same Firm (McGee & Assoc.) until completion. Based on the Windham Proposal it was perceived (by staff) that fewer changes may occur due to utilizing ABB Engineering Firm. It was confirmed that McGee & Assoc. fees may be less as the majority of work is completed in house and not via Sub-Contractors. The motion was withdrawn. VI. LANDSCAPE MAINTENANCE REPORT - None VII. LANDSCAPE ARCHITECH REPORT: Mike McGee A. Monthly Report - -} Median 24 (West end) 1. 2 Tabebuia Trees - Replacement required 11. 1 Oak Tree - Re-staking required iii. Mature Oak Trees hanging in turn lane - Cut back required -} Median 15 1. Tabebuia requires replacement ii. Leaning Magnolia Tree damaged by auto has exposed roots - 2 --"'-~""'~ "'-..~~,..~ -. "-'-" 16/ lA1S , . I Darryl Richard requested an estimate from Hannula to include photos to replace the Magnolia Tree ~ Median 13 (West of Livingston) 1. Weeds - Treatment required ii. Dry Plumbago - Possible irrigation problems ~ Median 6 - Dry CattIey Guava VIII. OLD BUSINESS A. Expansion of MSTU Boundaries - It was perceived that there was tremendous positive response based on the Public meeting. Michelle Arnold will request Public feedback from Commissioner Tom Henning. IX. NEW BUSINESS A. Discussion to invite Commissioner Tom Henning to the May 19,2009 meeting - Dale Lewis requested clarification by Staff of the statement made by Commissioner Tom Henning (at the Public meeting) that the current Radio Rd. MSTU Committee disband and be required to reapply to serve on the Committee. An email stating that a "fresh start was needed" by Commissioner Tom Henning was distributed and discussed. (See attached) Discussions continued and it was noted that 2 additional Committee Members were needed if the Boundary Expansion is approved. Dale Lewis moved to approve that if the Boundaries are expanded "the Committee" would like to have 2 new peoplefrom the new expanded portion of Radio Rd. making the total of 7 Committee members for the Radio Rd. MSTU. Second by Betty Schudel It was requested that Commissioner Tom Henning attend the May 19, 2009 meeting for clarification of statements that were made. Motion carried unanimously 4-0. The Phase III Proposal was revisited. Dale Lewis moved to approve $52,161.50 (Windham Studios Proposal) to move forward (to ensure that) the groundwork is laid. Second by Betty SchudeL Discussions continued and it was noted that McGee & Assoc. has been a valuable asset to the Radio Rd. MSTU. Motion carried unanimously 4-0. B. TECM Pavers - Darryl Richard requested a transfer of Funds ($4,000.00) for Pavers to repair a concrete/curbing error on Radio Rd. (at Devonshire.) Dale Lewis moved to approve the $4,000.00 (for Pavers) and pay for itfrom MSTU (Funds.) Second by Betty SchudeL Motion carried unanimously 4-0. 3 ,---- - . -~-- ."-~,-_. .a.UI r"'!i " . · h,~.15~ A "~. Mike McGee questioned if the Irrigation sleeve from t e Main Lme was extended during the concrete/curbing error. Darryl Richard will confer with TECM concerning the Irrigation Sleeve and Sod restoration. Discussion ensued concerning the County's responsibility to refurbish Landscaping due to County Projects (on Radio Rd.) It was stated that the refurbishment by the County will not take place due to reduced County Funds. It was suggested that McGee & Assoc. design the Landscape restoration. Dale Lewis moved to direct McGee &: Assoc. 's firm to design from Santa Barbara to Devonshire. Second by Betty SchudeL Motion carried unanimously 4-0. Betty Schudel readdressed the Palm Tree on Devonshire with a hole at the base. Darryl Richard will meet with Hannula after the meeting. Plans were to distribute (CD) for Tina and Briarwood. (Attached) X. COMMITTEE MEMBER COMMENTS - None XI. PUBLIC COMMENTS - Scott Windham thanked the Committee for their approval. There being no further business to come before the Committee, the meeting was adjourned at 5:04 PM. Radio Road Beautification MSTU Advisory Committee 9~t)~ Dale Lewis, Chairman These minutes approved by the Committee on r-lf"Jr()9 , as presented or amended X . The next meeting is May 19, 2009 at 3:30 p.m. CC Transportation Building 2885 Horseshoe Drive South Naples, FL 34104 4 ._"".., ~ .. -~.-,,~ TV 'IlrJl <--~->~-- 16' _A15~ ~ , R r- C .... rv,.. Radio Road Beautification M.S.T.U. J:: r::, r:D JUL 2 7 2009 . Advisory Committee 2705 Horseshoe Drive South BOlIl'd of Counly CommlSSlone,. Naples FL 34104 Fiala SUMMARY OF MINUTES & MOTIONS Halas April 21, 2009 HennIng Coyle III. APPROV AL OF AGENDA Coletta Add: IX. A. Discussion to invite Commissioner Tom Henning to the May 19, meeting IX. B. TECM Pavers Betty Schudel moved to approve the agenda as amended. Second by Helen Carella. Motion ca"ied unanimously 4-0. IV. APPROVAL OF MINUTES: March 17,2009 Dale Lewis moved to approve the March 17, 2009 minutes as submitted. Second by Betty SchudeL Motion carried unanimously 4-0. V. TRANSPORTATION SERVICES REPORT: B. Project Manager Report - Darryl Richard distributed a Proposal for Phase III by Windham Studios in the amount of$52,161.50. (See attachment) Scott Windham reviewed the Scope of Services noted it is a 3 Phase Project (60,90, & 100% completion.) and cost will be submitted with each Phase of the Project. Dale Lewis moved to approve the (Windham Studios) Bid in the amount of $52,161.50 with the stipulation of monthly Progress Reports to the Committee. Second by Betty Schudel. Betty Schudel reaffirmed the need for continuity of the Project by utilizing the same Firm (McGee & Assoc.) until completion. Discussions ensued and it was perceived (by staff) that fewer changes may occur due to utilizing ABB Engineering Firm. The motion was withdrawn. IX. NEW BUSINESS A. Discussion to invite Commissioner Tom Henning to the May 19, 2009 meeting - Dale Lewis requested clarification by Staff of the statement made by Commissioner Tom Henning (at the Public meeting) that the curreJlt Radio Rd. MSTU Committee disband and be required to reapply to sen>-~\in:,th1J:s, Committee. Cati.: -~-..._._.-,."..,._,--- ten, r -_....""..~.,._~_..,---~.,.,-_...... .._,".,----..~ ~,-_..,._--""-'.__._~.~_._--_."-- '_'_m~._ ~ 1 ~D .~ ~I'A 1 ~ -t ~ . 'c, ,,'k, ,,} An email stating that a "'fresh start was needed" by Commissioner Tom Henning was distributed and discussed. (See attached) Discussions continued and it was noted that 2 additional Committee Members were needed if the Boundary Expansion is approved. Dale Lewis moved to approve that if the Boundaries are expanded "the Committee" would like to have 2 new people from the new expanded portion of Radio Rd. making the total of 7 Committee members for the Radio Rd. MSTU. Second by Betty Schudel It was requested that Commissioner Tom Henning attend the May 19, 2009 meeting for clarification of statements that were made. Motion carried unanimously 4-0. The Phase III Proposal was revisited. Dale Lewis moved to approve $52,161.50 (Windham Studios Proposal) to move forward (to ensure that) the groundwork is laid. Second by Betty SchudeL Discussions continued and it was noted that McGee & Assoc. has been a valuable asset to the Radio Rd. MSTU. Motion carried unanimously 4-0. B. TEeM Pavers - Darryl Richard requested a transfer of Funds ($4,000.00) for Pavers to repair a concrete/curbing error on Radio Rd. (at Devonshire.) Dale Lewis moved to approve the $4,000.00 (for Pavers) and pay for itfrom MSTU (Funds.) Second by Betty SchudeL Motion carried unanimously 4-0. Discussion ensued concerning the County's responsibility to refurbish Landscaping due to County Projects (on Radio Rd.) It was stated that the refurbishment by the County will not take place due to reduced County Funds. It was suggested that McGee & Assoc. design the Landscape restoration. Dale Lewis moved to direct McGee & Assoc. 's firm to design from Santa Barbara to Devonshire. Second by Betty SchudeL Motion carried unanimously 4-0. " ~~, III. ~,,_...,."-,. '- - ~._._-,,- -- 16 I 1'A 15 April 21, 2009 Prepared by: Darryl Richard, Project Manger, Collier County Department of Alternative Transportation Modes Tessie Sillery, Operations Coordinator, Collier County Department of Alternative Transportation Modes Radio Road MSTU Proiect Renort (R-17) _ RADIO ROAD MSTU BOUNDARY EXPANSION - (Proposal to include section of Radio Road between Santa Barbara and Davis Blvd.) 1-20-09: Per Committee Request staff confirms that the Boundary Expansion is 'possible' (per legal consul) 2-17-09: MSTU Liaison staff request formal motion with (1) accurate description of proposed new boundary, and (2) indication of specific area for improvements per boundary expansion. 2-17-09: Radio Road Committee selects for proceeding with expansion in coordination with Commissioner Tom Henning's office. 3-10-09: Meeting between Tom Henning, Dale Lewis, and Michelle Arnold; recommendation is to proceed with Public Meeting on 4/7/09 (4:00 pm) at Golden Gate Community Center; also, to obtain Scope of Services for Meeting Presentation from Scott Windham, Landscape Architect. 4-21-09: Windham to report 'ball park' cost estimate for Design Services for expansion area. (R-16) _ COMPLETED - DEVONSHIRE BLVD; FIELD VERIFICATION OF LANDSCAPE EASEMENT 2-6-09: Per Committee request staff to verify "Landscape Easement" for ROW of Devonshire Blvd.; County Surveyors field located Berkshire side (North Easement) of Devonshire Blvd. for existing landscape easement indicated in plat as "25 foot Buffer Easement"; The "Regency Centers Inc." property (South Easement) has a "20 foot non-exclusive easement" 2-13-09: MSTU Liaison Staff field verifies the survey markers (stakes with flags) and photo documents the survey in the field. (R-15) _ DESIGN SERVICES FOR RADIO ROAD PHASE II-B (From Kings Way/Briarwood Entry to Tina Lane Sta # 168 +80 to Sta. # 204+00, Approx.7+ /- miles); P. O. #4500104739 (dated 02/09/2009); Not to Exceed $22,185.00 2-11-09: Notice to Proceed issued to McGee & Associates; Contractual completion date shall be considered to be Tuesday, June 30, 2009; Staff per Committee request has sent notification to McGee & Associates to expedite the production of 100% plans so that project can be bid for Spring 2009 construction time-frame. 3-17-09: Staff request status report; 100% plans are due June 30th 2009. 4-21-09: Staff review of plans received 4-15-09 in process. (R-13) _ ON GOING LANDSCAPE ARCHITECT CONSULTING -PENDING CHANGE ORDER FOR MCGEE FOR SERVICES THROUGH DECEMBER 2009; Annual Services Contract: McGee & Associates 1-20-09: Proposal for $1,480.00 by McGee to be reviewed by MSTU Committee. Proposal is to extend services to February 28, 2009. 2-12-09: Upon Purchasing Dept. direction staff request new proposal under new RFP 08-5060 Annual Contract for Landscape Architectural Services 4-21-09: Change order in process to add $1,756.00 to cover consulting services on old contract till February 28,2009. 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WO .... 0- ~ N~ ~m~o ~ ~UlO: ~ ~....~ N80~ ~m ONW- :""' !,>, ~=""' ~. ~~ I ~~ ~~~a. ~ ~ ow ~OO~ 00 ~~~ ~ ~ O~ ~oo~ O~ Mrn~ . 16 I 1 A 15 April 21, 2009 Prepared by: Darryl Richard, Project Manger, Collier County Department of Alternative Transportation Modes Tessie Sillery, Operations Coordinator, Collier County Department of Alternative Transportation Modes Radio Road MSTU Proiect ReDort (R-17) - RADIO ROAD MSTU BOUNDARY EXPANSION - (Proposal to include section of Radio Road between Santa Barbara and Davis Blvd.) 1-20-09: Per Committee Request staff confIrms that the Boundary Expansion is 'possible' (per legal consul) 2-17 -09: MSTU Liaison staff request formal motion with (I) accurate description of proposed new boundary, and (2) indication of specifIc area for improvements per boundary expansion. 2-17 -09: Radio Road Committee selects for proceeding with expansion in coordination with Commissioner Tom Henning's office. 3-10-09: Meeting between Tom Henning, Dale Lewis, and Michelle Arnold; recommendation is to proceed with Public Meeting on 4/7/09 (4:00 pm) at Golden Gate Community Center; also, to obtain Scope of Services for Meeting Presentation from Scott Windham, Landscape Architect. 4-21-09: Windham to report 'ball park' cost estimate for Design Services for expansion area. (R-16) - COMPLETED - DEVONSHIRE BLVD; FIELD VERIFICATION OF LANDSCAPE EASEMENT 2-6-09: Per Committee request staff to verify "Landscape Easement" for ROW of Devonshire Blvd.; County Surveyors fIeld located Berkshire side (North Easement) of Devonshire Blvd. for existing landscape easement indicated in plat as "25 foot Buffer Easement"; The "Regency Centers Inc." property (South Easement) has a "20 foot non-exclusive easement" 2-13-09: MSTU Liaison Staff fIeld verifIes the survey markers (stakes with flags) and photo documents the survey in the fIeld. (R-15) - DESIGN SERVICES FOR RADIO ROAD PHASE II-B (From Kings Way/Briarwood Entry to Tina Lane Sta # 168 +80 to Sta. # 204+00, Approx.7+ 1- miles); P. O. #4500104739 (dated 02/09/2009); Not to Exceed $22,185.00 2-11-09: Notice to Proceed issued to McGee & Associates; Contractual completion date shall be considered to be Tuesday, June 30, 2009; Staff per Committee request has sent notifIcation to McGee & Associates to expedite the production of 100% plans so that project can be bid for Spring 2009 construction time-frame. 3-17-09: Staff request status report; 100% plans are due June 30th 2009. 4-21-09: Staff review of plans received 4-15-09 in process. (R-13) - ON GOING LANDSCAPE ARCHITECT CONSULTING -PENDING CHANGE ORDER FOR MCGEE FOR SERVICES THROUGH DECEMBER 2009; Annual Services Contract: McGee & Associates 1-20-09: Proposal for $1,480.00 by McGee to be reviewed by MSTU Committee. Proposal is to extend services to February 28, 2009. 2-12-09: Upon Purchasing Dept. direction staff request new proposal under new RFP 08-5060 Annual Sontract for Landscape Architectural Services 21-09: Change order in process to add $1,756.00 to cover consulting services on old contract till 'ruary 28,2009. ) - MAINTENCE CONTRACT - BID# 09-5111R -- "Radio Road Beautification MSTD/MSTU <ty Grounds Maintenance" BCC Award to Hannula on Dec. 2, 2008; Awaiting Final Contract Copy from Purchasing; 'lS "interim" PO Number :ce to Proceed to Hannula for maintenance under new contract. 1 "~-... -~ '",..-,- --'^ .. ,-..-"._~,< -'-~"~"-""'--' -,_._.....,,~,.~..._.._...._~._- 16 /1 A 15 '~ RADIO ROAD MSTU, PROJECT PHASE 3 FROM AIRPORT PULLING ROAD TO LIVINGSTON ROAD CURBING, LANDSCAPE AND IRRIGATION DESIGN SCOPE OF SERVICES Date: April 21, 2009 Prepared For: Collier County Alternate Transportation Modes Attention: Mr. Darryl Richard Prepared By: Windham Studio, Inc. Windham Studio, Inc. will apply the following scope of services and tasks to approximately 1.0 mile of roadway along Radio Road starting from Airport Pulling Road heading east to Livingston Road. Landscape and Inigation design based on type "B" requirements, Task #1.0 - Roadwav Curbing Design 1.1-1.4 Agnoli Barber and Brundage, Inc. will complete the following services as a subconsultant to Windham Studio to include the following: (See attached proposal to Windham Studio, Inc.) a. Complete Roadway Topographic Survey b. Develop Curbing Construction Plans c. Complete Curbing Contract Documents d. Provide Construction Services 1.5 Windham Studio, Inc. will provide project management services to coordinate with ABB throughout their scope of services including design review and coordination, meetings with county staff, site visits/meetings, etc Task #2.0 - Base Plan Preparation 2.1 Windham Studio, Inc. will review existing roadway construction drawings, aerial photos and proposed curbing improvement construction drawings in order to develop cad base maps. This proposal assumes that cad computer files will be provided by Collier A TM and/or the roadway civil engineer for the base plans on this project. The base maps will not include exact field location of any utilities or objects in the project area. Task # 3.0 - Site Investigation 3.1 Windham Studio, Inc. will review the entire project site together with the base maps and complete an analysis of the existing site features, adjacent land uses, and potential water and power sources and update the 8891 Brighton Lane #112, Bonita Springs, Florida 34135 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio,com 1 _....>.__.~_." ""._-,-.... ....- 16 I 1 A ,1 5' .tU~,> " " base maps accordingly to produce generally current base maps for design purposes. The median openings and roadway intersections shall be reviewed for future sight distance and visibility conflicts with both vehicles and pedestrians during planting design. Windham Studio, Inc. will review and adhere to Collier County and F.D.O.T. ordinances, codes, standards, indexes and design guidelines pertinent to the landscape and irrigation installation of this specific project and segment of roadway. 3.2 James Abney and Associates, Inc. will complete preliminary on site review and irrigation design strategy research as subconsultant to Windham Studio. (See attached proposal to Windham Studio, Inc.) Task # 4.0 - Conceptual Design 4.1 Windham Studio, Inc. will prepare conceptual landscape plans that will illustrate the design intent for the proposed roadway segment. The design will be based on the direction of the Radio Road MSTU Advisory Committee and the (CA TM) project manager. 4.2 Windham Studio, Inc. will meet with the (CA TM) project manager to review the concepts, resolve questions, confirm the project budget and receive approval to begin landscape design development. Task #5.0 - Design Development (60%) 5.1 Windham Studio, Inc. will prepare (60%) Design Development Planting Plans based upon project budget and comments from CA TM staff. 5.2 James Abney and Associates, Inc. will prepare (60%) Design Development Irrigation Plans as subconsultant to Windham Studio for the proposed plantings. Irrigation system design shall provide head-to- head coverage and utilize available water sources within the project area as identified during Task 2 Site Investigation. (See attached proposal to Windham Studio, Inc.) 5.3 Windham Studio, Inc. will prepare an Opinion of Probable Costs based upon the 60% Design Development drawing package. 5.4 Windham Studio, Inc. shall submit to the (CATM) Project Manager for review two (2) full size (24"x36") sets of (60%) Design Development drawings, and two (2) II"x 17" sets for review and comment. 5.5 Windham Studio, Inc. shall meet with CA TM staff to discuss their 60% project review comments. CATM Staff and Windham Studio, Inc. shall then work to resolve all outstanding issues. Task #6.0 - Construction Documents (90%) 6.1 Based upon staff approval of 60% Design Development Drawings and Opinion of Probable Cost, Windham Studio, Inc. will prepare (90%) Planting Plans. 6.2 Based upon staff approval of 60% Design Development Drawings and Opinion of Probable Cost, James Abney and Associates, Inc. will prepare (90%) Irrigation Plans as subconsultant to Windham Studio. (See attached proposal to Windham Studio, Inc.) 6.3 Windham Studio, Inc. will prepare an Opinion of Probable Costs based upon the 90% Construction Drawing package. 8891 Brighton Lane #112, Bonita Springs, Florida 34135 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com 2 _.>-....~'"-_... ..~......,'""--- 16 I 1 6.4 Windham Studio, Inc. shall submit to the (CATM) Project Manager for review, two (2) full size (24"x36") sets and two (2) ll"x 17" sets of (90%) Construction Drawings. 6.5 Windham Studio, Inc. shall meet with CA TM staff to discuss their (90%) project review comments. Staff and Windham Studio, Inc. shall then work to resolve all outstanding issues. Task # 7.0 - Construction Documents ( 1 00%) 7.1 Based upon staff approval of 90% Construction Drawings and Opinion of Probable Cost, Windham Studio, Inc. will prepare (100%) Planting Plans and Specifications to include the following: a. Cover Sheet: includes project name and limits, location map, and sheet index. b. Planting Plans: showing planting design and placement of plant materials within the medians c. Plant List/Schedule: includes plant quantities, species and specifications. d. Planting Installation Details: includes planting installation details and specifications e. Decorative Paver Installation Details: includes paver installation details and specifications f. Median Soil Preparation Details and Specifications: includes details and specifications for median fill and grade soil preparation 7.2 Based upon staff approval of 90% Construction Drawings and Opinion of Probable Cost, James Abney and Associates, Inc. will prepare (100%) Irrigation Plans and Specifications as subconsultant to Windham Studio to include the following: (See attached proposal to Windham Studio, Inc.) a. Irrigation Power and Water Sources: including locations of water and electrical sources and connections utilizing re-use water as available c. Irrigation Plans: includes irrigation system layout, pipe sizing, sleeves, directional bores, bubblers, heads, zone control valves, controllers, well/pump stations c. Irrigation Materials List/Schedule: includes irrigation system component quantities and specifications d. Irrigation Installation Details: includes irrigation installation details and specifications e. Sleeve, Bore and HDPE Mainline Schedule: includes location length and size of existing and proposed sleeves, bores and HDPE mainline segments 7.3 Windham Studio, Inc. will prepare bid documents to include the final Bid Tabular and Opinion of Probable Cost based on final adjustments per a pre-bid evaluation together with CA TM staff. 7.4 Windham Studio, Inc. shall submit to the (CA TM) Project Manager the following: a. 2 sets of 24" x 36" prints of the 100% Beautification Plans b. 2 sets of 11" x 17" prints of the 1 00% Beautification Plans c. Autocad dwg files of 100% Beautification Plans d. pdf files of 100% Beautification Plans (Both 24" x 36" and 11" x 17") e. Bid Tabular Excel file f. Opinion of Probable Cost Excel file Task #8.0 - Bidding Assistance 8.1 Windham Studio, Inc. will attend one pre-bid meeting at the Collier County offices. 8.2 Windham Studio, Inc. will prepare an addendum and adjusted Bid Tabular and Opinion of Probable Cost and submit them to the CA TM Project Manager within 1 week following the pre-bid meeting and subsequent discussions and correspondence with CA TM staff. 8891 Brighton Lane #112, Bonita Springs, Florida 34135 Phone: (239) 390-1936 Fa-x: (239) 390-1937 Email: scott@windhamstudio.com 3 UP .---""..""'..".... .",- .~-'.".._,....."._-"..~..,.'"...._."_.~...~ .J:i. -- 16 r 1A 1 c::; Task # 9.0 - Construction Assistance 9.1 Windham Studio, Inc. will attend one pre-construction meeting at Collier County Offices. 9.2 Windham Studio, Inc. will visit the project site to observe construction progress and compliance with the contract documents as follows: a. Project beginning: I site visit to review proposed water source well, meter tap, pump station, controller and power source locations b. Complete 5 site visits throughout construction: to review proposed planting layout, flag trees/palms including written field reports and minor plan revisions. c. Attend 15 weekly construction meetings on site: to review construction progress, quality of materials, workmanship, and compliance with construction documents including written field reports. d. At substantial completion: to review compliance with construction documents, construction installation, quality of materials and workmanship, performance of irrigation system, and prepare punch list items. e. At final completion: to review completion of punch list items and prepare as-built planting plans for submittal to CA TM Project Manager upon completion of the project. 9.3 James Abney and Associates will complete Irrigation construction assistance services as subconsultant to Windham Studio to include the following: (See attached proposal to Windham Studio, Inc.) a. Irrigation substantial completion inspection and report: (review compliance with construction documents, construction installation, quality of materials and workmanship, performance of irrigation system review compliance with construction documents, construction installation, quality of materials and workmanship, performance of irrigation system, and prepare punch list items) b. Irrigation final completion inspection and As-built plans: review completion of punch list items and prepare as-built irrigation plans for submittal to CA TM Project Manager upon completion of -the project Planting and Irrigation Installation. Task #10.0 - Reimbursables 10.1 Reimbursable expenses such as prints, messenger service, courier, disks, special mail service, etc. Estimated Curbing Design Schedule: Windham Studio, Inc. will coordinate with ABB to complete its design services in an efficient manner with professionalism and attention to detail. During the course of the project, unforeseen events may impact the project schedule. The specific schedule for the curbing design of this project is to be determined. Estimated Landscape and Irrigation Design Schedule: Windham Studio, Inc. will complete its design services in an efficient manner with professionalism and attention to detail. During the course of the project, unforeseen events may impact the project schedule. The days listed are working days excluding weekends and official holidays. 8891 Brighton Lane #112, Bonita Springs, Florida 34135 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio,com 4 "- - ....".~,,~..._...."- ._'" ,04~~ etl ~ 1 A 1 " ;; 5 . rl' .t Schedule: Design Start: T.B.D. Conceptual Design: 30 days from Notice to Proceed County Review Completed: 14 days from submittal 60% Plans Submitted: 30 days from receipt of conceptual design review comments County Review Completed: 14 days from submittal 90% Plans Submitted: 30 days from receipt of review comments County Review Completed: 14 days from submitttal 100% Final Plans Submitted: 14 days from receipt ofreview comments Fees: See attached Windham Studio Scope Breakdown and Fee Matrix See the following attached Subconsultant Proposals to Windham Studio, Inc.: . Agnoli, Barber and Brundage, Inc. (ABB), dated April 20, 2009 . James Abney and Associates, Inc., dated April 16, 2009 Assumptions and Clarifications: . The professional services to be provided by the consultant are limited to those described in the Scope of Services. All other services are specifically excluded. . Owner will provide all plan information in a CAD ready format wherever possible. . All fees for permits and submittals will be the responsibility of the client. . Revisions to completed plans will be billed on an hourly basis as requested by the county as per the Fixed Term Professional Landscape Architectural Services Contract #08-5060.. . Billing will occur on a monthly basis. . In the event that legal services are required, the prevailing party will be reimbursed for all legal expenses. Thank you for the opportunity to assist Collier County and the Radio Road MSTU Advisory Committee in improving the Radio Road medians. Sincerely, Scott D. Windham, ASLA Date: Landscape Architect, Owner, LA 000-1516 Windham Studio, Inc. 8891 Brighton Lane #112, Bonita Springs, Florida 34135 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com 5 -~'_'~"'''.''''Y*"-'-,.'",-"""",,,,,,,,-,",,,,,,~- l6/ IA15. James C. Abney & Associates. Inc. Irrigation Consulting, Site Observation, System Auditing & Management 2984 44th Street SW - Naples, Florida 34116 Telephone: (239) 304 - 8451; Fax (239) 304 - 8452 E-Mail JAAIDC2@ao1.com Irrigation Consulting Services Proposal Date: April 16, 2009 To: WINDHAM STUDIO, Inc. - Attention Mr. Scott Windham, ASLA, Landscape ArchitectJPrincipal/Project Manager. Re: Irrigation System Design & Construction Observation Services - Proposed scope of work and fees. Project: Radio Road Phase 3, section medians. Pursuant to our recent conversation regarding the project mentioned above, I am sending the proposed scope of work and proposed fees for review, and acceptance. The proposed scope of work is for the Radio Road section from Airport Pulling Road to Livingston Road, 1.0+/- miles. RADIO ROAD PHASE 3 IRRIGATION CONSULTING & CONSTRUCTION OBSERVATION PROPOSED SCOPE OF WORK & FEES RADIO ROAD PHASE 3, IRRIGATION DESIGN PRELIMINARY DESIGN RESEARCH - $500.00 Fee (1) Preliminary Work - Onsite review of existing conditions that will influence the design such as: Site layout; Location of potential electric service and water sources;; Research electric service availability; Evaluate water source and control system options Review Proposed site & landscape design; Provide preliminary calculations to determine the flow demand required to hydrate the project. (2) System Water Source Options - Based on the initial research done previously for potential irrigation water source, determine the type of water source to be used. Provide a 1 ,.~-~ ~--,,".~ - ,.'"_..~ 16/ 1 A 15 preliminary Opinion of Probable Installation Costs, and an Opinion of Probable Annual Water Consumption. RADIO ROAD PHASE 3, IRRIGATION DESIGN CONSTRUCTION DOCUMENTS - $1,750.00 Fee (3) System Elements Selection & Sizing - Initiate design layout and sizing of system elements such as: main line and lateral line piping; main line piping specialty valves; hydration methods and media. (4) Construction Details and Opinion of Probable Construction Cost. Provide element construction details that indicate installation methods & media to be used, an opinion of probable construction costs and operating schedule(s). The work is estimated to be produced on: (1) Master/Key sheet; (3) double view port design sheets at 30' scale; (2) construction details and legend sheets; (1) general notes and recommended operating schedule/system management sheet. RADIO ROAD PHASE 3, IRRIGATION CONSULTING SERVICES DURING CONSTRUCTION - $2,250.00 Fee The Services During Construction work is estimated to be produced in the following form: PRECONSTRUCTION PHASE 5. Pre-Construction assistance with bid documents preparation, bids review and Contractor selection. 6. Assist during initial meeting(s) with contractor to answer questions and discuss procedure and expectations. Provide minor design adjustments or graphic presentation adjustments if needed. Preconstruction Phase Services Fee: $500.00 CONSTRUCTION PHASE 7. Provide (6) visits to observe installation of water sources, controllers, main line and lateral piping network, main line specialty valves and other items, zone control valves and hydrants (provide six visit reports with pictures). Construction Phase Services Fee $1,250.00 CONSTRUCTION CLOSING PHASE 2 . ,--",._~-"".,._.".._-- , ..... ...-...... 161 11 A 1 F 1 " ee) :; 8. Provide Substantial Completion Walkthrough to review operation of the system and generate a corrective action punch list for the contractor to perform prior to turn over to Owner. Provide a Final Acceptance Walkthrough & Report to confirm corrective action punch list conformance. Provide Electronic As-Built Record Files. Construction Closing Services Fee $500.00 RADIO ROAD PHASE 3 - PROPOSED FEES TOTAL The proposed fees Total Amount is $4,500.00 (Four Thousand Five Hundred Dollars). The proposed scope of work and fees are for the Radio Road section located between Airport-Pulling Road and Livingston Road. If you have any questions regarding the proposed scope of work and fees feel free to contact me. Regards, JAMES C. ABNEY & ASSOCIATES, Inc. Irrigation Consulting, Auditing and Management J Cl VVle$ c. A b lI\..e tJ, lA, CIT Certified Landscape Irrigation Auditor 018448 State of Texas Licensed Irrigator 0005636 Telephone: (239) 304-8451 Fax: (239) 304-8452 Cellular: (239) 821-3405 3 ,",-- ..,. --"'."~~,,." ..... ....~ 16J t A15~ .....' GNOLI ....JI!j :J ' .....IE =1=1=8 IARBER & ........iB ....... ~ ......" RUN DAG E, LNC. Protessi"n~1 enginccrs, plonncrs, survcyors & moppcrs April 20, 2009 Mr. Scott D. Windham, ASLA Windham Studio, Inc. 8891 Brighton Lane, #112 . Bonita Springs, FL 34135 Re: Radio Road Median Improvements, ABB PN 09-1000-DWB Dear Mr. Windham: '. At your request, Agnoli, Barber & Brundage, Inc., is pleased to submit this proposal to render professional services for design and permitting services for the proposed Radio Road median landscape improvements from Airport Road to Livingston Road. AgllOli, Barber & Brundage, Inc, hereinafter referred to as ABB, proposes to provide Windham Studio, Inc., hereinafter referred to as Client, the professional services outlined in Exhibit A attached. 1. ADDITIONAL SERVICES AND EXTRA WORK Services not specifically included in Exhibit A Scope of Services will be performed as additional services on an hourly basis, plus reimbursable expenses in accordance with the Rate Schedule enclosed with this Agreement. Services and fees provided in this Agreement are based upon governmental rules, regulations and policies in effect at the time of execution of this Agreement. Should changes take effect during the period services are being performed and result in additional ABB work requirements, this Agreement will be modified by approval of the parties. In addition, ABB will perform additional services beyond the work described within this Agreement as requested and authorized by the Client. When such work can be identified in advance, ABB will provide a reasonable estimate for such work and written authorization obtained. 2. TIME OF PERFORMANCE ABB will start services promptly upon receipt of a Purchase Order and complete our work within a reasonable period of time. 1 K:\09-1 OOO-DWB\CorresEondences\Proposal\04-0036G.PRO. doc Main Office: 74)0 T,\Il1i;ll11i Tmil N., Suite 200, Noples, Horida 341 OS (239) S97-:~) )) !'AX: (239) S66,220.~ Lee County: 9990 COCOllllt Road. Suire [03, Bonira Springs, HoriJ,) 34135 (239) 948,8663 l'AX: (239) 498-2726 www.abbinc.com ~,-'" ,. "~---... .. '''''"''-'''' -- 1,6 I ;"tI /) " ,/ A 1,5' 3. OUTSIDE SERVICES Outside services not specifically included in this Agreement are as follows: A. Geotechnical Engineering B. Environmental (wetland/wildlife) Services and Permitting C. Structural Engineering Services D. Transportation Planning/Engineering Services E. Materials Testing · F. Hazardous Waste Assessments G. Legal Services H. Landscape Architectw'c 1.' Services not specifically described in Sec. I of this Agreement 4. FEES A.ND COMPENSATION Billing for services and reimbursable expenses will be submitted on a monthly basis. All" invoices are due and payable upon receipt. Invoices not paid within thirty (0) days shall accrue interest at a rate of 1.5% per month from the due date wllil paid. If payment is not received within forty-five (45) days from date of illvoice, we may stop work. until the total wlpaid balance has been received. The project schedule and schedule of deliverables will be subject to the Client's timely payments of fees. In the event it is necessary for the Cons u ltaht to employ an attorney to collect sums due under tillS Agreement, Client shall be responsible for all costs incurred, including Consultant's reasonable attorney fees. Fee DiscLaimer: Client agrees that Consultant has been selected to perfonn servic.es on tins project based on qualifications and expertise in tile area of Ci vit Engineering, Land Sw'veying, and Land Planning_ Client also agrees that the cunent permitting climate is unpredictable due to continually changing regulations and interpretations of same. Engineer has presented good [aith budget estimates based on past pertomla1lCe of similar work but in no way can guarantee that these budgets ,,,ill be sufficient for the sllccessful completion of the permitting tasks represented herein, or that permits can be obtaine.d for the Client's project. 5. PROVISIONS AND CONDITIONS 1. Accej)tance Period. This proposal is effective for a period of sixty (60) days from the date shown. If not accepted in writing within this period, the Consultant reserves the right to modify any portion thereof or withdraw the proposal in its entirety. 2 K:\09-1000-DWB\Correspondences\Proposal\04-0036G.PRO.doc ,., ""'-""--"~"-'.~~'''-~._''~-'-'''''''''''-'-'--- _..~'M"".~O" ".,_,."~___~ '. -.--,., 161 1 A 15 . 2. Ownership of Docwnents. All documents, including original drawings, notes, data and report originals are and shall remain the property of the Consultant as an instr'wnent of service. If so requested in writing, the Client will be provided reproducible drawings and other docwnents in consideration of which the Client agrees to use them without alteration solely in connection with the project. 6. TERMINA nON AND LIABILITY This Agreement may be terminated with or.without cause by either party upon seven (7) days written notice. In the event of termination, Client shall be bound to pay Consultant for all services rendered to the effective date of termination, all reimbursable expenses and collection and/or legal fees. Neither the Consultant or Consultant's subcontractors shall be jointly, severally or individually liable to the owner in excess of the compensation to be paid pursuant to this Agreement. We hope that this Agreement satisfactorily responds to your request. If the Agreement is acceptable, one original copy, signed by a duly authorized representative of the Client, should be" returned and 'will serve as our authorization to proceed. By signing below, the undersigned hereby represents and warrants that they have full authority to contract on the Client's behalf for the services and fees proposed herein. If you have any questions, please do not hesitate to call. Sincerely, ~HAM STUDIO, INC. Authorized Signature and Title Date 3 K:\09-1000-DWB\Correspondences\Proposal\04-0036G.PRO.doc "'--_..~~~ "W _^~~ ~---- 1611A15 EXIDBIT A A. Provide a topographic survey of the median areas along the project alignment sufficient to establish cross sections at 100 foot intervals, show the locations of above ground visible existing utilities and hardscape improvements and establish existing drainage patterns. Elevations will be based upon NGVD 29 vertical Datum. B. Develop 24"x 36" construction plans suffieient for bidding the construction of Type F curb improvements, dl'ainag~ structure moditlcations and median fiU as required for the proposed landscape improvements. It is anticipated the plans will contain the following sheets: 1. Cover Sheet 2. General Notes and Typical Section(s) 3. 1" = 30' Plan and Profile Sheets (6 sheets) 4. Cross Section Sheets (5 sheets) .. 5. Typical Detail Sheet C. Provide Contract Documents sufficient for bidding the project as follows: 1. Development of Final Plans and Technical Specifications. 2. Development of Summary of Quantities and Bid Sheets. 3. Attend and pm1icipate with the County in scheduling and presenting a Pre-Bid Conference. 4. Respond to bidder's inquiries and prepare addenda as necessary to Purchasing Department for issuance by tIle County. 5. Review the County's (purchasing Department's) unit price bid tabulation sheet including all bonafide bidders. 6. Make a written recommendation of A ward of Contract to the County. D. Provide services during construction to consist of the following: 1. Attend one pre-construction conference. 2. Review shop drawings submitted by the Contractor for compliance with the Construction Documents. This item will include up to two reviews per shop 4 K:\09_1000-DWB\Correspondcnccs\Proposal\04-0036G.PRO.doc __,.._,w., ,-------"'- 161 ItA 15 drawing submittal. Maintain a shop drawing log showing submittal number, date received, status and date of last action. 3. Provide contract document interpretation and assistance in addressing requests for information and unforeseen conditions when requested by the County. 4. Review and assist in field changes. 5. Attend by-weekly progress meetings with the tounty and the Contractor. 6. Review the Contractor's applications fot" payment and accompanying data and schedules during monthly progress meetings. Bas~d upon quantity verification by County on-site observations, review the amount owed to the Contractor and advise of payment irregularities if noted. 7. Attend one substantial completion walk through with punch list and a final walk through meeting in the field. " 8. Provide two sets of sealed "For Construction" Plans for the contractor and the County. 9. Assist Collier County during construction phase as requested. 10. Review, provide recot'nmendations and approve any change orders to work orders. 11. Provide periodic observation visits of cohs.truction site. E. Proposed Fees Task Fee A. 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I: ~ j' ! - z~ >C 8 enlCl GI ~en :Dn S! i~ I:~ O:D ICII m)! :! o Z ICI ~ Ii) z ~ ~ n !!I "'ICI :D:.- 2iil m" ~, ~~ ... b I: r: en C;; ~ r- ..!! ." :D o I: ~ :D C! ~ ." c: r- t: z Ii) :D ICI ... o r- S z Ii) ~ o Z :D g ICI . 16 I 1 A 15 RADIO ROAD MSTU, PROJECT PHASE 3 FROM AIRPORT PULLING ROAD TO LIVINGSTON ROAD CURBING, LANDSCAPE AND IRRIGATION DESIGN SCOPE OF SERVICES Date: April 21, 2009 Prepared For: Collier County Alternate Transportation Modes Attention: Mr. Darryl Richard Prepared By: Windham Studio, Inc. Windham Studio, Inc. will apply the following scope of services and tasks to approximately 1.0 mile of roadway along Radio Road starting from Airport Pulling Road heading east to Livingston Road. Landscape and Irrigation design based on type "B" requirements. Task #1.0 - Roadway Curbing Design 1.1-1.4 Agnoli Barber and Brundage, Inc. will complete the following services as a subconsultant to Windham Studio to include the following: (See attached proposal to Windham Studio, Inc.) a. Complete Roadway Topographic Survey b. Develop Curbing Construction Plans c. Complete Curbing Contract Documents d. Provide Construction Services 1.5 Windham Studio, Inc. will provide project management services to coordinate with ABB throughout their scope of services including design review and coordination, meetings with county staff, site visits/meetings, etc Task #2.0 - Base Plan Preparation 2.1 Windham Studio, Inc. will review existing roadway construction drawings, aerial photos and proposed curbing improvement construction drawings in order to develop cad base maps. This proposal assumes that cad computer files will be provided by Collier A TM and/or the roadway civil engineer for the base plans on this project. The base maps will not include exact field location of any utilities or objects in the project area. Task # 3.0 - Site Investigation 3.1 Windham Studio, Inc. will review the entire project site together with the base maps and complete an analysis of the existing site features, adjacent land uses, and potential water and power sources and update the 8891 Brighton Lane # 112, Bonita Springs, Florida 34135 Phone: (239) 390-1936 Fax: (239) 390-1937 Emai1: scott@windhamstudio,com 1 '.'~-'- ".-,.. . ....,,-- , ..,- >.~<~."._'.",~..,,-,...,", base maps accordingly to produce generally current base maps fur design purposes. The median openin~ an~ I 1 roadway intersections shall be reviewed for future sight distance and visibility conflicts with both vehicles and pedestrians during planting design. Windham Studio, Inc. will review and adhere to Collier County and ED.O.T. ordinances, codes, standards, indexes and design guidelines pertinent to the landscape and irrigation .1 4 installation of this specific project and segment of roadway. 1 ~ 3.2 James Abney and Associates, Inc. will complete preliminary on site review and irrigation design strategy research as subconsultant to Windham Studio. (See attached proposal to Windham Studio, mc.) Task # 4.0 - Conceptual Design 4.1 Windham Studio, Inc. will prepare conceptual landscape plans that will illustrate the design intent for the proposed roadway segment. The design will be based on the direction of the Radio Road MSTU Advisory Committee and the (CA TM) project manager. 4.2 Windham Studio, Inc. will meet with the (CA TM) project manager to review the concepts, resolve questions, confirm the project budget and receive approval to begin landscape design development. Task #5.0 - Design Development (60%) 5.1 Windham Studio, Inc. will prepare (60%) Design Development Planting Plans based upon project budget and comments from CA TM staff. 5.2 James Abney and Associates, Inc. will prepare (60%) Design Development Irrigation Plans as subconsultant to Windham Studio for the proposed plantings. Irrigation system design shall provide head-to- head coverage and utilize available water sources within the project area as identified during Task 2 Site Investigation. (See attached proposal to Windham Studio, Inc.) 5.3 Windham Studio, Inc. will prepare an Opinion of Probable Costs based upon the 60% Design Development drawing package. 5.4 Windham Studio, Inc. shall submit to the (CA TM) Project Manager for review two (2) full size (24"x36") sets of (60%) Design Development drawings, and two (2) 11 "xl?" sets for review and comment. 5.5 Windham Studio, Inc. shall meet with CA TM staff to discuss their 60% project review comments. CA TM Staff and Windham Studio, Inc. shall then work to resolve all outstanding issues. Task #6.0 - Construction Documents (90%) 6.1 Based upon staff approval of 60% Design Development Drawings and Opinion of Probable Cost, Windham Studio, Inc. will prepare (90%) Planting Plans. 6.2 Based upon staff approval of 60% Design Development Drawings and Opinion of Probable Cost, James Abney and Associates, Inc. will prepare (90%) Irrigation Plans as subconsultant to Windham Studio. (See attached proposal to Windham Studio, Inc.) 6.3 Windham Studio, mc. will prepare an Opinion of Probable Costs based upon the 90% Construction Drawing package. 8891 Brighton Lane #112, Bonita Springs, Florida 34135 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com 2 ,...."."..,~. ...- . ,"'.....,'0 ...~._~"._- 16 ~ , ~ 6.4 Windham Studio, Inc. shall submit to the (CA TM) Project Manager for review, two (2) full size 1 A 1& (24"x36") sets and two (2) 11 "xl7" sets of (90%) Construction Drawings. ... 6.5 Windham Studio, Inc. shall meet with CA TM staff to discuss their (90%) project review comments. Staff and Windham Studio, Inc. shall then work to resolve all outstanding issues. Task # 7.0 - Construction Documents (100%) 7.1 Based upon staff approval of 90% Construction Drawings and Opinion of Probable Cost, Windham Studio, Inc. will prepare (100%) Planting Plans and Specifications to include the following: a. Cover Sheet: includes project name and limits, location map, and sheet index. b. Planting Plans: showing planting design and placement of plant materials within the medians c. Plant List/Schedule: includes plant quantities, species and specifications. d. Planting Installation Details: includes planting installation details and specifications e. Decorative Paver Installation Details: includes paver installation details and specifications f. Median Soil Preparation Details and Specifications: includes details and specifications for median fill and grade soil preparation 7.2 Based upon staff approval of 90% Construction Drawings and Opinion of Probable Cost, James Abney and Associates, Inc. will prepare (100%) Irrigation Plans and Specifications as subconsultant to Windham Studio to include the following: (See attached proposal to Windham Studio, Inc.) a. Irrigation Power and Water Sources: including locations of water and electrical sources and connections utilizing re-use water as available c. Irrigation Plans: includes irrigation system layout, pipe sizing, sleeves, directional bores, bubblers, heads, zone control valves, controllers, welVpump stations c. Irrigation Materials List/Schedule: includes irrigation system component quantities and specifications d. Irrigation Installation Details: includes irrigation installation details and specifications e. Sleeve, Bore and HDPE Mainline Schedule: includes location length and size of existing and proposed sleeves, bores and HDPE mainline segments 7.3 Windham Studio, Inc. will prepare bid documents to include the final Bid Tabular and Opinion of Probable Cost based on final adjustments per a pre-bid evaluation together with CA TM staff. 7.4 Windham Studio, Inc. shall submit to the (CA TM) Project Manager the following: a. 2 sets of 24" x 36" prints of the 100% Beautification Plans b. 2 sets of 11" x 17" prints of the 1 00% Beautification Plans c. Autocad dwg files of 100% Beautification Plans d. pdf files of 100% Beautification Plans (Both 24" x 36" and 11" x 17") e. Bid Tabular Excel file f. Opinion of Probable Cost Excel file Task #8.0 - Bidding Assistance 8.1 Windham Studio, Inc. will attend one pre-bid meeting at the Collier County offices. 8.2 Windham Studio, Inc. will prepare an addendum and adjusted Bid Tabular and Opinion of Probable Cost and submit them to the CA TM Project Manager within 1 week following the pre-bid meeting and subsequent discussions and correspondence with CA TM staff. 8891 Brighton Lane #112, Bonita Springs, Florida 34135 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com 3 -,~~",.~,"- ..w__~_, . - ...~-- Task # 9.0 - Construction Assistance 16/ 9.1 Windham Studio, Inc. will attend one pre-construction tueeting at Collier County Offices. J A 9.2 Windham Studio, Inc. will visit the project site to observe construction progress and complian 1 t:; with the contract documents as follows: a. Project beginning: 1 site visit to review proposed water source well, meter tap, pump station, controller and power source locations b. Complete 5 site visits throughout construction: to review proposed planting layout, flag trees/palms including written field reports and minor plan revisions. c. Attend 15 weekly construction meetings on site: to review construction progress, quality of materials, workmanship, and compliance with construction documents including written field reports. d. At substantial completion: to review compliance with construction documents, construction installation, quality of materials and workmanship, performance of irrigation system, and prepare punch list items. e. At final completion: to review completion of punch list items and prepare as-built planting plans for submittal to CA TM Project Manager upon completion of the project. 9.3 James Abney and Associates will complete Irrigation construction assistance services as subconsultant to Windham Studio to include the following: (See attached proposal to Windham Studio, Inc.) a. Irrigation substantial completion inspection and report: (review compliance with construction documents, construction installation, quality of materials and workmanship, performance of irrigation system review compliance with construction documents, construction installation, quality of materials and workmanship, performance of irrigation system, and prepare punch list items) b. Irrigation final completion inspection and As-built plans: review completion of punch list items and prepare as-built irrigation plans for submittal to CA TM Project Manager upon completion of -the project Planting and Irrigation Installation. Task #10.0 - Reimbursables 10.1 Reimbursable expenses such as prints, messenger service, courier, disks, special mail service, etc. Estimated Curbing Design Schedule: Windham Studio, Inc. will coordinate with ABB to complete its design services in an efficient manner with professionalism and attention to detail. During the course of the project, unforeseen events may impact the project schedule. The specific schedule for the curbing design of this project is to be determined. Estimated Landscape and Irrigation Design Schedule: Windham Studio, Inc. will complete its design services in an efficient manner with professionalism and attention to detail. During the course of the project, unforeseen events may impact the project schedule. The days listed are working days excluding weekends and official holidays. 8891 Brighton Lane #112, Bonita Springs, Florida 34135 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com 4 -'-"- ~.. -. ..,..~"'"'~ _...~..._" Schedule: 16/ "I Design Start: T.B.D. Conceptual Design: 30 days from Notice to Proceed ~ 15 .~ County Review Completed: 14 days from submittal 60% Plans Submitted: 30 days from receipt of conceptual design review comments County Review Completed: 14 days from submittal 90% Plans Submitted: 30 days from receipt of review comments County Review Completed: 14 days from submitttal 100% Final Plans Submitted: 14 days from receipt of review comments Fees: See attached Windham Studio Scope Breakdown and Fee Matrix See the following attached Subconsultant Proposals to Windham Studio, Inc.: . Agnoli, Barber and Brundage, Inc. (ABB), dated April 20, 2009 . James Abney and Associates, Inc., dated April 16, 2009 Assumptions and Clarifications: . The professional services to be provided by the consultant are limited to those described in the Scope of Services. All other services are specifically excluded. . Owner will provide all plan information in a CAD ready format wherever possible. . All fees for permits and submittals will be the responsibility of the client. . Revisions to completed plans will be billed on an hourly basis as requested by the county as per the Fixed Term Professional Landscape Architectural Services Contract #08-5060.. . Billing will occur on a monthly basis. . In the event that legal services are required, the prevailing party will be reimbursed for all legal expenses. Thank you for the opportunity to assist Collier County and the Radio Road MSTU Advisory Committee in improving the Radio Road medians. Sincerely, Scott D. Windham, ASLA Date: Landscape Architect, Owner, LA 000-1516 Windham Studio, Inc. 8891 Brighton Lane #112, Bonita Springs, Florida 34135 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com 5 - "'I'R' '--"".'''', .~-_.'~~. ~""".. ,._"...>,....<.."'-~--..-..._"""- 16 " , 1A 1 h ""- James C. Abney & Associates. Inc. Irrigation Consulting, Site Observation, System Auditing & Management 2984 44th Street SW - Naples, Florida 34116 Telephone: (239) 304 - 8451; Fax (239) 304 - 8452 E- Mail JAAIDC2@aol.eom Irrigation Consulting Services Proposal Date: April 16, 2009 To: WINDHAM STUDIO, Inc. - Attention Mr. Scott Windham, ASLA, Landscape ArchitectJPrincipallProject Manager. Re: Irrigation System Design & Construction Observation Services - Proposed scope of work and fees. Project: Radio Road Phase 3, section medians. Pursuant to our recent conversation regarding the project mentioned above, I am sending the proposed scope of work and proposed fees for review, and acceptance. The proposed scope of work is for the Radio Road section from Airport Pulling Road to Livingston Road, 1.0+/- miles. RADIO ROAD PHASE 3 IRRIGATION CONSULTING & CONSTRUCTION OBSERVATION PROPOSED SCOPE OF WORK & FEES RADIO ROAD PHASE 3, IRRIGATION DESIGN PRELIMINARY DESIGN RESEARCH - $500.00 Fee (1) Preliminary Work - Onsite review of existing conditions that will influence the design such as: Site layout; Location of potential electric service and water sources;; Research electric service availability; Evaluate water source and control system options Review Proposed site & landscape design; Provide preliminary calculations to determine the flow demand required to hydrate the project. (2) System Water Source Options - Based on the initial research done previously for potential irrigation water source, determine the type of water source to be used. Provide a I ,"""'"',....."~~'..~.,~,-, -'. '~~.._,,~'- 161 lA 15 I preliminary Opinion of Probable Installation Costs, and an Opinion of Probable Annual Water Consumption. RADIO ROAD PHASE 3, IRRIGATION DESIGN CONSTRUCTION DOCUMENTS - $1,750.00 Fee (3) System Elements Selection & Sizing - Initiate design layout and sizing of system elements such as: main line and lateral line piping; main line piping specialty valves; hydration methods and media. (4) Construction Details and Opinion of Probable Construction Cost. Provide element construction details that indicate installation methods & media to be used, an opinion of probable construction costs and operating schedule(s). The work is estimated to be produced on: (1) Master/Key sheet; (3) double view port design sheets at 30' scale; (2) construction details and legend sheets; (1) general notes and recommended operating schedule/system management sheet. RADIO ROAD PHASE 3, IRRIGATION CONSULTING SERVICES DURING CONSTRUCTION - $2,250.00 Fee The Services During Construction work is estimated to be produced in the following form: PRECONSTRUCTION PHASE 5. Pre-Construction assistance with bid documents preparation, bids review and Contractor selection. 6. Assist during initial meeting(s) with contractor to answer questions and discuss procedure and expectations. Provide minor design adjustments or graphic presentation adjustments if needed. Preconstruction Phase Services Fee: $500.00 CONSTRUCTION PHASE 7. Provide (6) visits to observe installation of water sources, controllers, main line and lateral piping network, main line specialty valves and other items, zone control valves and hydrants (provide six visit reports with pictures). Construction Phase Services Fee $1,250.00 CONSTRUCTION CLOSING PHASE 2 "--,._.',"",~ """. '"~ ".."n'_.....""""......._,.... 161 "A ~, . U "k- 8. Provide Substantial Completion Walkthrough to review operation ofthe system and generate a corrective action punch list for the contractor to perform prior to turn over to Owner. Provide a Final Acceptance Walkthrough & Report to confirm corrective action punch list conformance. Provide Electronic As-Built Record Files. Construction Closing Services Fee $500.00 RADIO ROAD PHASE 3 - PROPOSED FEES TOTAL The proposed fees Total Amount is $4,500.00 (Four Thousand Five Hundred Dollars). The proposed scope of work and fees are for the Radio Road section located between Airport-Pulling Road and Livingston Road. If you have any questions regarding the proposed scope of work and fees feel free to contact me. Regards, JAMES C. ABNEY & ASSOCIATES, Inc. Irrigation Consulting, Auditing and Management J lit VVtes. CAb V\,.e tJ, lA" CIT Certified Landscape Irrigation Auditor 018448 State of Texas Licensed Irrigator 0005636 Telephone: (239) 304-8451 Fax: (239) 304-8452 Cellular: (239) 821-3405 3 "..~" ",. ._-,'-.._.,.~--~- -",- . ....lA.: 161 ...... GNOL! 'I' ....~ :J ' .....8 .{J n ===118 IARBER & /7 ~_ ........iB 1-:-- ....... '~ ......" RUN DAG E, LNC, Professional engineers, planners, surveyors & Inappcrs April 20, 2009 Mr. Scott D. Windham, ASLA Windham Studio, Inc. 8891 Brighton Lane, #112 . Bonita Springs, FL 34135 Re: Radio Road Median Improvements, ABB PN 09-l000-DWB Dear Mr. Windham: '. At your request, Agnoli, Barber & Brundage, Inc., is pleased to submit this proposal to render professional services for design and permitting services for the proposed Radio Road median landscape improvements from Airport Road to Livingston Road. Agnoli, Barber & Brundage, Inc, hereinafter referred to as ABB, proposes to provide Windham Studio, Inc., hereinafter referred to as Client, the professional services outlined in Exhibit A attached. 1. ADDITIONAL SERVICES AND EXTRA WORK Services not specifically included in Exhibit A Scope of Services will be performed as additional services on an hourly basis, plus reimbursable expenses in accordance with the Rate Schedule enclosed with this Agreement. Services and fees provided in this Agreement are based upon governmental rules, regulations and policies in effect at the time of execution of this Agreement. Should changes take effect during the period services are being performed and result in additional ABB work requirements, this Agreement will be modified by approval of the parties. In addition, ABB will perform additional services beyond the work described within this Agreement as requested and authorized by the Client. When such work can be identified in advance, ABB will provide a reasonable estimate for such work and written authorization obtained. 2. TIME OF PERFORMANCE ABB will start services promptly upon receipt of a Purchase Order and complete our work within a reasonable period of time. 1 K:\09-1 OOO_DWB\COrres~ndences\Proposa.l\04-OO36G.PRO.doc Main Office: 74)0 Tami;ll1li Trail N., Suite 20(), Naples, I'I00ida 341011 (239) 597-,n)) fAX: (2::l9) 566,2203 Lee County: 9990 COCOl1l1t RO.ld, Suite 103, Bonita Springs, Horioa 34]35 (239) 94X.X663 FAX: (2::19) 49R.2726 www.abbinc.com -.. "_._~__. .._._."...__~..~.u. ~ -<...-._.~,._-." ,->,,~,"-- ...--. 16/ ' "1 I'A 15 3. OUTSIDE SERVICES Outside services not specifically included in this Agreement are as follows: A. Geotechnical Engineering B. Environmental (wetland/wildlife) Services and Permitting C. Structural Engineering Services D. Transportation Plmming/Engineering Services E. Mate.rials Testing I F. Hazardous Waste Assessments G. LegaJ Services H. Landscape A.rchitectw'e I.' Services not specifically described in Sec. 1 of this Agreement 4. FEES A.1\lD COMPENSATION Billing for services and reimbursable expenses will be submitt.ed on a montbJy basis. AIr- invoices are due and payable upon receipt. InvoiCes not paid within thirty (0) days shall accrue interest at a rate of 1.5% pel' month trom the due date wHit paid. If payment is not received within forty-five (45) days from date of invoice, we may stop work until the total unpaid balance has been received. TIle project schedule and schedule of deliverables will be subject to the Client's timeJy payments of fees. In the event it is necessary for the Cons ul tailt to employ an attorney to collect sums due wlder this Agreement, Client shall be responsible for all costs incurred, induding Consultant's re-asonable attorney fees. Fee Disclaimer: Client agrees that Consultant has been selected to perform services on tins project based on qualifications and expertise in the area of Ci vil Engineering, Land Surveying, and Land Planning. Client also agrees lhat the cuncnt permitting climate is unpredictable due to continually changing regulations and interpretations of same. Engineer has presented good failh budget estimates based on past perfOIDlallCe of similar work but in no way c.an guarantee that these budgets \vill be sufficient for the successful completion of the permitting tasks represented herein. (lr that permits can be obtained for the Client's project. 5. PROVISIONS AND CONDITIONS 1. Acceptance Period. This proposal is effective for a period of sixty (60) days from the date shown. If not accepted in writing within this period, the Consultant reserves the right to modify any portion thereof or withdraw the proposal in its entirety . 2 K:\09-1 GOO-DWB\Correspondences\Proposal\04-0036G.PRO.doc - -~._. '^._._^~-- ..... .11I' -. -.-,.,--_. 161 ~ A 15 2. Ownership of Documents. All documents, including original drawings, notes, data and report originals are and shall remain the property of the Consultant as an instrument of service. If so requested in writing, the Client will be provided reproducible drawings and other documents in consideration of which the Client agrees to use them without alteration solely in connection with the project. 6. TERMINATION AND LIABILITY This Agreement may be terminated with or.without cause by either party upon seven (7) days written notice. In the event of termination, Client shall be bound to pay Consultant for all services rendered to the effective date of termination, all reimbursable expenses and collection and/or legal fees. Neither the Consultant or Consultant's subcontractors shall be jointly, severally or individually liable to the owner in excess of the compensation to be paid pursuant to this Agreement. We hope that this Agreement satisfactorily responds to your request. If the Agreement is acceptable, one original copy, signed by a duly authorized representative of the Client, should be" returned and ",ill serve as our authorization to proceed. By signing below, the undersigned h~reby represents and warrants that they have full authority to contract on the Client's behalf for the services and fees proposed herein. If you have any questions, please do not hesitate to call. Sincerely, GNOLI, BARBE .Jj WINDHAM STUDIO, INC. Authorized Signature and Title Date 3 K:\09-1000-DWB\Correspondences\Proposal\04-0036G.PRO.doc ~,-~~, "" ..---..". . ,-,_'- _____~'____M_.~'____._..~_._o.., _---.~--- --.- ,-- 161 r\'l A 15 - EXHIBIT A A. Provide a topographic survey of the median areas along the project alignment sufficient to establish cross sections at 100 foot intervals, show the locations of above ground visible existing utilities and hardscape improvements and establish existing drainage patterns. Elevations will be based upon NGVD 29 vertical Datum. B. Develop 24"x 36" construction plans suffi~ient for bldding the construction of Type F curb improvements, drainage stmcture moditlcations and median fill as required for the proposed landscape improvements, It is anticipated the plans will contain the following sheets : 1. Cover Sheet 2. General Notes and Typical Section(s) 3. 1" = 3 0' Plan and Pro file Sheets (6 sheets) 4. Cross Section Sheets (5 shee.ts) '. 5. Typical Detail Sheet C. Provide Contract Documents sufficient for bidding the project as follows: 1. Development of Final Plans and Technical Specifications. 2. Development ofSunl1DafY of Quantities and Bid Sheets. 3. Attend and pm1icipate with the County in scheduling and presenting a Pre-Bid Conference. 4. Respond to bidder's inquiries and l)repare addenda as necessary to Purchasing Department for issuance by the County. 5. Review the County's (purchasing Department's) unit price bid tabulation sheet including all bonafide bidders. 6. Make a written recommendation of Award of Contract to the County. D. Provide services during construction to consist of the following: 1. Attend one pre-construction conference. 2. Review shop drawings submitted by the Contractor for compliance with the Construction Documents. This item will include up to two reviews per shop 4 K:\09-1000-DWB\Correspondences\Proposa1\04-0036G.PRO.doc <_.~~., " ".,.,"-.^,~..,..._,-, . 161 i !~ ;.... 1 ~ 1 drawing submittal. Maintain a shop drawing log showing submittal number, date received, status and date of last action. 3. Provide contract document interpretation and assistance in addressing requests for infonnation and unforeseen conditions when requested by the County. 4. Review and assist in field changes. 5. Attend by-weekly progress meetings with the tounty and the Contractor. 6. Review the. Contractor's applications for payment and accompanying data and schedules during monthly progress meetings. Based upon quantity verification by County (}n~site observations, review Ule amount owed to the Contractor and advise of payment irregularities if Lloted. 7. Attend one substantial completion walk through with punch list a..'lda final walk through meeting in the field. '. 8. Provide two sets of sealed <<For Construction" Plans for the contractor and the County. 9. Assist Collier County during construction phase as requested. 10. Review, provide recommendations and approve any change orders to work orders. 11. Provide periodic observation visits or construction site. E. Proposed Fees Task Fee A. Topographic Survey $ 3,500 B. Develop Construction Plans $10,450 C. Contract Documents $ 6,540 D. 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I- 0f1i9-* fi ~ - ; fil~g ~cl2 ... i;j ~ ......... ~ 1ft :Ii i N ~ ., 2' lL ... .... o i 01..., 01 WCIlW !il~'" ill ! .. ... 8 i I :z: ! !!' ~ :E ., :; tii j :is ~ .8 !. !~a~ .. "' ., "i 1.5 l.~ wa:: ~~"' I""! .a!8 i "!!'~ "2 .~ a:: "'",l!! "'c." i~""a.r: .! ,J~-80 A-I=lllal . arnold m l~! From: SpringsPaula Sent: Tuesday, April 14, 2009 12:03 PM To: arnold_m Subject: FW: Radio Road MSTU Michelle: Please see email response below from Commissioner Henning. Let me know your thoughts, Paula From: henning_t Sent: Tuesday, April 14, 2009 11:58 AM To: SpringsPaula Subject: RE: Radio Road MSTU No, need a fresh start From: SpringsPaula Sent: Tuesday, April 14, 2009 11:51 AM To: henning_t Subject: Radio Road MSTU Sir: I spoke briefly with Michelle Arnold and she indicated that after speaking with Dale Lewis, she believes some of the current committee members may be concerned about the potential dissolution of the current MSTU committee. She said that she spoke with you regarding this issue and that your thoughts are to keep the committee as is and recommend adding two additional members, Therefore, she is asking if you would like her to send a memo to the current committee members to set their minds at ease that the intention is to add two members rather than dissolve the current committee. I will ask her to forward her draft suggestion if you would like her to move forward, Please advise. Thank you, Paula 1 ..----- ..._."';,_........<-~- . V Radio Road Beautification M.S.T.U. 1? I . Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 / 1 A May 19,2009 Minutes f I. The meeting was called to order by Dale Lewis at 3:29 PM. II. ATTENDANCE Members: Dale Lewis, Betty Schudel, Bill Jaeger, Helen Carella, John Weber County: Darryl Richard-Project Manager, Caroline Soto-Budget Analyst, Michelle Amo I d-A TM Director Others: Mike McGee-McGee & Associates, James Stephens-Hannula Landscaping, Darlene Lafferty-Mancan III. APPROVAL OF AGENDA Add: IV Approval of Minutes: April 7, 2009 Betty Schudel moved to approve the agenda as amended. Second by John Weber. Motion carried unanimously 5-0. IV. APPROVAL OF MINUTES: Anri121. 2009 Change: Pg.2, ve, Paragraph 2, should read: "c"urbing Pg. 2, ve, Paragraph 2, should read: "c"onstruction Pg. 4, IX. B. Paragraph 2, should read: "I" andscaping Dale Lewis moved to approve the April 21, 2009 minutes as amended. Second by Betty SchudeL Motion carried unanimously5-0. A mathematical error was noted on Windham Studios proposal ($52,161.50) approved on April 21, 2009. The motion was amended to add: "to include $2,258.00 morefor Windham bid on design from Livingston to Airport Rd." Second by Helen Carella. Motion carried unanimously 5-0. APPROVAL OF MINUTES: April 7. 2009 Dale Lewis moved to approve the April 7, 2009 minutes as submitted. Second by Betty SchudeL Motion carried unanimously 5-0. V. TRANSPORTATION SERVICES REPORT: A. Budget Report-Caroline Soto distributed and reviewed. (See attached) . Ad Valorem Tax $21,817.30 (Uncollected) . Received Investment Interest was $9,601.82 higher than Budgeted 1 '._'.-,- II_~__- ~ W . , ~ t:, i 111 .lLU A'N . Remaining Open P.O. $62,099.21 (Operating Expense & Improve. eJ 5 General) . Available Capital Outlay $812,277.45 B. Project Manager Report-Darryl Richard distributed and the following additional information was given: (See attachment) . (R -18) Radio Road Phase III Proiect i. Anticipates a preliminary Concept within 30-60 days ii. Go to final Concept within 90 days . (R-15) Design Services for Radio Road Phase II-B 1. (I'ECM) correcting defective curbing items ii. Go to final Plan review by McGee & Assoc. for submittal iii. Anticipated review comments within 1 week iv. Bid the Project with 60 day completion v. Bid to include 90 day final (for paperwork) vi. Deadline-November 1,2009 VI. LANDSCAPE MAINTENANCE REPORT -Hannula Mike McGee questioned if the sleeve to the main irrigation line was located. Discussions ensued and it was stated that boring to the irrigation main will be required if the sleeve is not located. It was noted payment for Pavers was approved by the Committee provided the irrigation was intact. Darryl Richard will advise the Chairman if directional boring is required. James Stephens reported: 0 Queen Palm on Devonshire was removed 0 Crown of Thorn is on order 0 Installed Silhouettes on Devonshire 0 Installed Juniper (by the bank) Dale Lewis noted the hedge on Devonshire was still not cut to the required 6ft. height. James Stephens assured the Committee that hedge will be addressed. It was determined that Fertilization (new Radio Rd.) will be completed by June 1, 2009. VII. LANDSCAPE ARCHITECH REPORT -McGee & Assoc. A. Monthly Report-Mike McGee reported: ~ Devonshire Hedge Irrigation I. Hannula submitted a proposal II. Roger Dick proposed changes iii. Mike McGee & Roger Dick will assess iv. Recommended postponing Hedge replacements Betty Schudel conveyed homeowner concern of a large hedge gap at the front of her property (Applebee & Devonshire) and perceived it was hindering the sell of the home. It was determined that Tree roots were the problem and it was pointless to replant in the problem area. 2 ---" ",,^-,,-,.._,~,. -" "-_"~"".N" Mike McGee suggested the following: 16/ . Initiate a new hedge 10ft back in order to avoid the Tree roots ,1 A 1! . Remove the dying hedge upon stabilization of the new hedge . Conduct work in segments I. Start on the residential side II. From Applebee to Santa Barbara . Add irrigation . Change the hedge material . Perceived it will be a long term solution and not a temporary fix . A quote (Hannula) will be submitted at the June 16, 2009 After much discussion it was requested for Hannula to postpone the hedge cutback (to 6ft) until the quote is submitted at the next meeting. Discussions developed on the lack of maintenance for the brick wall at Brookshire. Betty Schudel will advise the Homeowner Association. VIII. OLD BUSINESS A. Landscape Refurbishment-McGee & Assoc.- Mike McGee will submit a quote to Darryl Richard tomorrow. Dale Lewis moved to approve Mike McGee do a design from Santa Barbara to Devonshirefor $5,000.00 plus 10% overrun. Second by Betty SchudeL Motion ca"ied unanimously 5-0. It was clarified that plantings for islands (with installed curbing) are included in the Phase II B Project and is pending County approval. The Committee expressed disappointment as they were certain the Project was out to Bid. Darryl Richard reviewed the following timeline: 0 Anticipate County approval within 1 week 0 Bid Process-21 days 0 Before the BCC-July 28, 2009 0 Contractor NTP-September 2009 0 Project Completion-60 days 0 County Manager may approve the Bid award to expedite the timeline IX. NEW BUSINESS Discussions developed on the invitation for Commissioner Henning to attend the Radio Rd. MSTU meeting. It was stated that Commissioner Henning had several meetings scheduled and was not able to attend the Radio Rd. MSTU meeting. Discussions ensued on the following issues: . The exclusion of East Radio Rd. under the Radio Rd. MSTU . Concern was expressed for Radio Rd. Projects under the direction of a "new" Committee i. It was questioned how preceding monies are spent if East and West were combined into 1 MSTU ii. Is the "new" Committee able to stop Projects in progress iii. It was concluded- a. A "new" Committee is able to change the course of Projects 3 -- - ~ <=- "'-"'-'~'-'''---''- , 1A 16 I 11; b. A Stop Work Order is required to terminate Contractual agreements c. Preceding monies may be utilized by a "new" Committee for East Radio Rd. . An email from Marlene Sherman, Resident (See attached) . Michelle Arnold urged the Committee to reapply . Full BCC approval is required to disband the current Advisory Committee X. COMMITTEE MEMBER COMMENTS-None XI. PUBLIC COMMENTS-None There being no further business to come before the Committee, the meeting was adjourned at 4:49 P.M. Radio Road Beautification MSTU Advisory Committee C '~~ . . f)(0 t ~ Dale Lewis, Chairman These minutes approved by the Committee on & rt[ -00 , as presented or amended /J The next meetine is June 16. 2009 at 3:30 (l.ffi. ee Transportation Building ?~~" Hon:f'~hof' nrh'f'~nnth Naples. FL 34104 4 '---' _._..'-_."-"-,.~ / 161 r'~ 1~ ' , r::CE:VED " ~ Radio Road Beautification M.S.T.U. JUL 2 I 2009 . Advisory Committee Board af County Commiulclftela """ '" 2705 Horseshoe Drive South . Naples FL 34104 SUMMARY OF MINUTES & MOTIONS Fiala ..Q.'E~ May 19,2009 Halas - " ,(--- Henning --r; 1+ III. APPROV AL OF AGENDA Coyle ~ Add: IV Approval Qf Minutes: April 7, 2009 Coletta , Betty Schudel moved to approve the agenda as amended. Second by John Weber. Motion carried unanimously 5-0. IV. APPROV AL OF MINUTES: ADril 21. 2009 Change: Pg. 2, Ve., Paragraph 2, should read: "c"urbing Pg. 2, Ve., Paragraph 2, should read: "c" onstruction Pg. 4, IX. B. Paragraph 2, should read: "l"andscaping Dale Lewis moved to approve the April 21,2009 minutes as amended. Second by Betty SchudeL Motion carried unanimously5-0. A mathematical error was noted on Windham Studios proposal ($52,161.50) approved on April 21, 2009. The motion was amended to add: "to include $2,258.00 more for Windham bid on design from Livingston to Airport Rd." Second by Helen Carella. Motion carried unanimously 5-0. APPROVAL OF MINUTES: ADril 7. 2009 Dale Lewis moved to approve the April 7, 2009 minutes as submitted. Second by Betty SchudeL Motion carried unanimously 5-0. VII. OLD BUSINESS A. Landscape Refurbishment-McGee & Assoc.- Mike McGee will submit a quote to Darryl Richard tomorrow. Dale Lewis moved to approve Mike McGee do a design from Santa Barbara to Devonshirefor $5,000.00 plus 10% overrun. Second by Betty SchudeL Motion carried unanimously 5-0. Mise Corres', Date'._----- \\en,t ~:le~ ~.c). ......~_.- . "''1 161 t A 1.5 May 19,2009 Prepared by: Darryl Richard, Project Manger, Collier County Department of Alternative Transportation Modes Tessie Sillery, Operations Coordinator, Collier County Department of Alternative Transportation Modes Radio Road MSTU Proiect Reoort (R-18) - RADIO ROAD Phase 3 Project (Livingston Rd. to Airport Pulling; Windham Studios 4-21-09: Proposal by Windham Studios as approved by Radio Road MSTV Committee on April 21, 2009 in the amount of$52,]61.50; 5-11-09: Mathematical error was found on the proposal resulting in a 'revised' total of $54,419.50; Committee chairman authorized additional expenditure of$2,258.00 to expedite issue of Work OrderlPurchase Order. 5-12-09: Signed Work Order recived by Staff from Windham Studios 5- ] 8-09: Work Order is in process for PO Issue (R-17) - RADIO ROAD MSTU BOUNDARY EXPANSION - (Proposal to include section of Radio Road between Santa Barbara and Davis Blvd.) 2-17 -09: MS TV Liaison staff request formal motion with (1) accurate description of proposed new boundary, and (2) indication of specific area for improvements per boundary expansion. 2-17-09: Radio Road Committee selects for proceeding with expansion in coordination with Commissioner Tom Henning's office. 3-10-09: Meeting between Tom Henning, Dale Lewis, and Michelle Arnold; recommendation is to proceed with Public Meeting on 4/7/09 (4:00 pm) at Golden Gate Community Center; also, to obtain Scope of Services for Meeting Presentation from Scott Windham, Landscape Architect. 4- 7 -09: Public Meeting - Presentation of Expansion Proposal. (R-15) - DESIGN SERVICES FOR RADIO ROAD PHASE II-B (From Kings Way/Briarwood Entry to Tina Lane Sta # 168 +80 to Sta. # 204+00, Approx.7+ /- miles); P. O. #4500104739 (dated 02/09/2009); Not to Exceed $22,185.00 4-21-09: Staff review of plans received 4-15-09 in process. 5-18-09: Revised plans (in .pdfformat) received from McGee & Associates; plans are under review by Traffic Operations. Upon confirmation of 'preliminary plan approval' McGee is to submit 2 sets 'signed and sealed. (R-]3) - ON GOING LANDSCAPE ARCHITECT CONSULTING -PENDING CHANGE ORDER FOR MCGEE FOR SERVICES THROUGH DECEMBER 2009; Annual Services Contract: McGee & Associates 4-2]-09: Change order in process to add $1,756.00 to cover consulting services on old contract till February 28,2009. 5-18-09: Change Order is in final stages of approval. Correction to 'time-extension' date requested by Purchasing. 'Revised Change Order is being processed with Work Order end date specifically stated as "February 28,2009" (no administrative time added) (R-14) - MAINTENCE CONTRACT - BID# 09-5111R -- "Radio Road Beautification MSTD/MSTU Roadway Grounds Maintenance" 1-20-09: BCC Award to Hannula on Dec. 2, 2008; Awaiting Final Contract Copy from Purchasing; Hannula has "interim" PO Number 4-2-09: Notice to Proceed to Hannula for maintenance under new contract. 1 ,..".._~. ---.. ~~~..M~.Mr~~~...~..ra~~.'.~..~==~.w.l~twN~ 1 i,~Al~Olm~-lO~oo~ormc~r~~w~::Em~or~mmg.~zOO-l-l~~ ~oo A 15 mm~CC~Al~~~-lm-l o;:o)>c)>~w)>rO-l)>ozz;m)>)>;:O;:O~-l<~mc ~w~oo~)>~~m~;:O~Qm-Zr-;:O mW~Z_QQ Q;:O;:O)>)> -lr;:o .mmZQQzz~~~m~m~z~~o~~i~~-lm~;:o~~~ ~;:o;:ozz ~rn~)>)> ~~;:O~mm~W~<~;:oc;:o)>w~o~m~)>;:o;:o~;:ooommm ~*~~~~Zc:m-l-lOo i~~"-l-l"-lrm~ON~ m zrz)>-;:oo mml' ~~ w~~< .~ !D -l -l !D 0 0 ~ Z ~ ~ (ij ~ CJ) ~ ~ )> ~ 0 z 9 !!! 0 ~ ~ ;:0 ;:O,!D rn 0 0 ~ ~ m -l m :ii )> ;; oo~~~=c:mQ~~om~zm ~wmo~~~~0~~~-l~~~~~~~o55 ;:oozz ~~~~)>mm~oo~ m~Qw -lAlZWQQ .;:O~~;:O;:O~x-o;:o;:o m o3~CJ))> ~~W~~~~(ij~O-l r~~~ c~g~~~ oo~;:o;:o~~~no~z~~ ~ o~~ _ Qmz~ -m;:Om )>mmm ~ O~mm mOO ~ m- ~ Z o~ z m3Qg~~;:o~~ ~~~;:o w~m!!!CJ)W ~ZQO~~c:~;:O~~-l ~ 8~ 8 ~m~~g ~~~ ~~r ~~~~ ~ffi~~~~~~~~x~ Q ~(ij ;:0 ~ ~nW CJ)~W)>_ Wri~ Ol mzo -l m ~ ~m ~ r ~~ Q ~~ ~ CJ)~ ~gr ~ ~ Q 6;:0 ~ rn~ ~~ So ~ r~~ -l )> m ~-l ;:0 m Z m Z )>0 o ~ W -l ~;:o ~~*~*~*~**~~~***~*~*~~~~***~~~~****~*~** -- _ 8: f .. 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(;-, (1' < II. lO ' f~i~ ' ~ ~ :>> - ro~, '-rr~-n'\)rr-lm""~-~r .lI, \l) < C ill ill \l) Q) ::l 0 " \l) \l) iC - ~ lD 3 8. III ~ ::l-i==::l::l ~cfu::l::l I~~~ ::l ~ a.~ ~Qa.a. ~a.a. n5Q)-a. IS lllO\l)~"~!!:llllDliiiil~rollllll;:O .=rN.c:c3lll :& 1ll-'0ttfu\l)1ll ;;! -lllllllDn (1)0 III -0 J(1)-q O"tl"tl al'ro ~~\"tl-o 3~ ~::l goo"tl (1)0goC1>rr-(1)(1)_ <'-.,(1)(1)0 ~lD ~ o~~~)> ~b ~ ~ o (DCl()On <<>~ - .... -n ~o (ji ~si~S; rn~ .g d ~N::! ~!l ~f.~!l!l m 5 i ~ ~l!llil >c ""'"cc;;C' ::l 3 "1:J r.., 0:::;:;..,.... _ Cb 0 ~ :;;~~2!.!t =~ 0' (n c lD>OOWW ~ ~ ~ a:~~(bft) .~~ 3 US' ff=<:<!:<! '2 $ ::l m Cll. ' e. ~ ::l co ;0 '" '3 "'> :s ,C _~~QMMM~~MM~M~~~~M~M~ )00 !l ... ~ c CD .- W ~I>> ~ ~~~;C.~g~~ ~~~; i ~ .~~~"'~0~~~8l~ 0'" c.>~ ~ ~IP~~~~~~~~~~~ ~~ ~~ ~ ~ owoo~""'o~o~o~ ~~ ~ ~ ~ O~OO~.O~DOOO N~ ~ / ,.. Radio Road Beautification M.S.T.U. 16 Ii . Advisory Committee 1~;'A 15 2885 Horseshoe Drive South Naples FL 34104 June 19, 2009 Minutes I. The meeting was caUed to order by Dale Lewis at 3:30 PM. II. ATTENDANCE Members: Dale Lewis, Betty Schudel, Bill Jaeger, Helen Carella, John Weber County: Darryl Richard-Project Manager, Caroline Sot<r-Budget Analyst, Michelle Amold-ATM Director, Pam Lulich-Landscape Operations Manager, Commissioner Tom Henning Others: Mike McGee-McGee & Associates, James Stephens-Hannula Landscaping, Darlene Lafferty-Mancan, Fred Rogers-Public, Judy and James Krouse- Resident III. APPROVAL OF AGENDA Add: IX. B. Commissioner Tom Henning Betty Schudel moved to approve the agenda as amended. Second by Helen Carella. Motion carried unanimously 5-0. IV. APPROVAL OF MINUTES: Mav 19.2009 Change: Pg.2, VI, Paragraph 1, should read: Mike McGee questioned if the sleeve to the main irrigation line in the median "on Radio Rd. at Devonshire" was located. Pg. 2, VII A., and Pg 3, Bullet three, ii., should read: "Appleby" Dale Lewis moved to approve the May19, 2009 minutes as amended. Second by Betty SchudeL Motion carried unanimously 5-0. V. TRANSPORTATION SERVICES REPORT: A. Budget Report-Caroline Soto distributed and reviewed. (See attached) . Collected Ad Valorem Tax $285,410.13 . Available Total Revenue Structure is short $9,119.61 Commissioner Tom Hennin/! Commissioner Henning stated his office did not receive an invitation to attend the May 19th meeting. He announced: 0 The merger of East and West Radio Rd. (as one MSTU) will not occur based on public concern 0 A Policy for the County to maintain roads after Project completion (similar to Radio Rd.) was created by the BCC, under the following conditions: - Fits the Master Plan Standards - County funds are available 1 - _~. . f ,_,__..._~,..w~'~~_"" ,,___., _ M__.~_,,",~ 1611 114l Betty Schudel queried if the Radio Rd. MSTU Committee wi e d s S Commissioner Henning replied negative, as there will be two separate Advisory Boards for Radio Rd. (East and West.) Public Fred Rogers questioned if a public poll will be conducted concerning the creation of an MSTU Fund for East Radio Rd. Commissioner Henning responded official polling of homes will not be conducted as positive public response was received at the Golden Gate Community Center meeting. It was concluded East Radio Rd. millage rate will be similar to Radio Rd. Beautification MSTU. The Committee thanked Commissioner Henning for his attendance. Budget Report-Caroline 80to resumed . Collected an additional $10,421.26 Investment Interest . Available Improvements General $757,857.95 . P.O. increase for Mancan is required B. Project Manager Report-Darryl Richard distributed and the following additional information was given: (See attachment) . (R -18) Radio Road Phase III Proiect )) Windham Studios is coordinating various items with TEeM (See attached) . (R-17) Radio Road MSTU Boundary Expansion )) Executive Summary is prepared (See attached) . (R-15) Design Services for Radio Road Phase II-B )) Add (l-A)-Section of Devonshire to Santa Barbara is included in the bid package (See attachment) )) Out to Bid 6/19/09 . (R-19) New Maintenance Consulting Contract )) Expires 6/30/09 )) An extension is anticipated to complete the segment of Radio Rd. from Santa Barbara to Livingston )) Estimated completion date-mid November 2009 Dale Lewis expressed concern of planting tall trees in the median during hurricane season. After much discussion the following was determined: ).> The MSTU is responsible for tree replacement in the event of hurricane damage 90 days after installation (unless it is a warranty issue) ).> Hurricane damage is recorded ~ FEMA reimbursement will be requested ).> Contractor warranty on Tree installation is one year Dale Lewis requested Windham Studios attend the MSTU meetings as soon as their work has commenced. 2 - "_,. '^C'M~W~'_""_"""=__.__M ._,...~. 161 :i.~ 15 j Darryl Richard reviewed Radio Road Phase III: Pre-desIgn meetmg minutes of 6/12/09. (See attachments, photos included) He noted there are proposed curbing modifications. Dale Lewis questioned who was responsible for payment on the curbing modifications. Darryl Richard will confer with TECM. Darryl Richard reviewed (drawing) Devonshire Irrigation Proposal and Hannula Landscaping Proposal for replacement (of sections) in the drip irrigation system. (See attachments) The following was noted: ~ Hannula Landscaping Proposal-Labor cost $3,360.00 ~ Estimated Parts Quote based on last (Hannula) proposal-$2,237.32 }} Anticipate actual parts cost will be 25% lower Discussions ensued concerning the time required to replace the drip irrigation. It was stated work will commence at the beginning of next week and will be completed in three days. Betty Schudel expressed concern of reinstalling a drip irrigation system as she perceived it to be ineffective. Mike McGee summarized refurbishment of the drip irrigation system is essential to stabilize the Viburnum hedge. He reviewed an estimate in the amount of $17,228.80 (Devonshire Blvd. Landscape & Irrigation Renovation from Santa Barbara Blvd. to Belville Blvd.) and noted the following: (See attached) 0 20 ft. easement is usable for landscaping purposes 0 Recommended centering the new hedge 9 ft behind the sidewalk 0 Install popup head irrigation to water the Viburnum and new hedge simultaneously 0 The Viburnum hedge will be removed after the new hedge becomes stable 0 Selective pruning will be performed on the residential side 0 Installation of 188 plants Public Judy Krouse questioned if removal of a survey marker on her property (Lancashire PI.) was possible. After much discussion it was concluded: . The Survey marker is located in County easement and will remain . The location of the easement is beneficial as the County will }} Maintain the hedge }} Anticipate refurbishment of the drip irrigation system }} Install new plant materials Discussions resumed concerning Devonshire Landscape and Irrigation Refurbishment. It was clarified the estimate was based on current bid prices. Dale Lewis moved to accept the bid to start (the Project) $21,000.00 plus 10% (contingency.) Second by Betty SchudeL After much discussion it was confirmed the bid included vegetation, and repairs on the drip system. 3 .-~"., -, ---" .... ........... - _H.. 161 ' '~ p~ l? ~, . J ittJ.~. Jim Stephens stated the Drip Irrigation and Vegetation installation will be complete in 30 days. The motion was amended to read: "not to exceed $25,000.00" Motion carried unanimously 5-0. Darryl Richard stated the Phase II-B and Phase I-A Project(s) total is approximately $300,000.00. Dale Lewis requested notification by staff when the bids were submitted. After much discussion, it was agreed by the Committee to move forward with the estimates provided, due to a July 13, 2009 deadline for BCC approval Dale Lewis moved to approve $340,000.00/01' Projects between Phase II-B to Phase I-A combined, a fin ish ed price/or both, and if the bid is higher Committee notification is required. Second by John Weber. Motion carried unanimously 5-0. VI. LANDSCAPE MAINTENANCE REPORT -Hannula Jim Stephens reported: ~ Routine maintenance is being conducted ~ Dry areas are being addressed ~ Sable Palm was removed ~ Fertilization is complete VII. LANDSCAPE ARCHITECH REPORT -McGee & Assoc. A. Monthly Report-Mike McGee reported: ~ Weed issues ~ Tabebui replacements are required ~ Mowing and edging on the new curbed area is required Darryl Richard will confirm with Project acceptance with TECM. VIII. OLD BUSINESS A. Landscape Refurbishment-McGee & Assoc.- None IX. NEW BUSINESS A. Devonshire Hedge and Irrigation-Previously discussed V. B. B. Commissioner Tom Henning-Previously discussed V. A. X. COMMITTEE MEMBER COMMENTS-None XI. PUBLIC COMMENTS Fred Rogers complimented the Committee on their efforts and the progress on Radio Road. He perceived a fresh start for the Radio Road Beautification MSTU Committee was unfavorable. There being no further business to come before the Committee, the meeting was adjourned at 5:00 P.M. 4 ...--'"'.-.".. ".""M'~.'"~""""""",_ , . 161 "II it:: , ~ Radio Road Beautification MSTU Adv .OFyi Committee .f2alt i;~ " . ... Dale Lewis, Chairman These minutes approved by the con:tttee on l-Jt-01 , as presented or amended . The next meetin~ is July 21,2009 at 3:30 p.m. CC Transportation Building 2RR~ Horseshoe Orive South Naflles, FL 34104 5 ,.."-,,~,._,, _.<--_.~-~-~...- . 1611"'A15 J /' Radio Road Beautification M.S.T.U. RECE:VED JUL 2 7 2009 . Advisory Committee 2705 Horseshoe Drive South Board of County Commissioners Naples FL 34104 SUMMARY OF MINUTES & MOTIONS Fiala June 19, 2009 Halas Henning III. APPROVAL OF AGENDA Coyle Add: IX. B. Commissioner Tom Henning Coletta Betty Schudel moved to approve the agenda as amended. Second by Helen Carella. Motion carried unanimously 5-0. IV. APPROV AL OF MINUTES: May 19.2009 Change: Pg.2, VI, Paragraph 1, should read: Mike McGee questioned if the sleeve to the main irrigation line in the median "on Radio Rd. at Devonshire" was located. Pg. 2, VII. A., and Pg 3, Bullet three, ii., should read: "Appleby" Dale Lewis moved to approve the May19, 2009 minutes as amended. Second by Betty SchudeL Motion carried unanimously 5-0. V. TRANSPORTATION SERVICES REPORT: B. Project Manager Report-Darryl Richard reviewed (drawing) Devonshire Irrigation Proposal and Hannula Landscaping Proposal for replacement (of sections) in the drip irrigation system. (See attachments) The following was noted: ~ Hannula Landscaping Proposal-Labor cost $3,360.00 ~ Estimated Parts Quote based on last (Hannula) proposal-$2,237.32 >> Anticipate actual parts cost will be 25% lower Mike McGee summarized refurbishment of the drip irrigation system is essential to stabilize the Viburnum. hedge. He reviewed an estimate in the amount of $17,228.80 (Devonshire Blvd. Landscape & Irrigation Renovation from Santa Barbara Blvd. to Belville Blvd.) and noted the following: (See attached) Dale Lewis moved to accept the bid to start (the Project) $21,000.00 plus 10% (contingency.) Second by Betty SchudeL After much discussion it was confirmed the bid included vegetation, and repairs on the drip system. Mise Corres: The motion was amended to read: "not to exceed $25,000.00" Date: _.~ ---'-""~'--- ,tel" i' -' , ".,,_.. - '.....,---- ----'''-. 161 lA15 . Motion carried unanimously 5-0. 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CJ1 ~ ~ 0> co CJ1 ~ (Xl 0Cl 0 I\.) 0 0 ..... 0Cl I\.) I\.) 0 0 0 0Cl 0 0 I\.) 0Cl 0Cl 0Cl 0 0 0 0 i>> 6 6 6 (:) 0Cl i>> (:) 6 0 en - 0 0 0 0 0 0 0 0 0 0 -~.--~ ~- ..,. -;"'~-'" . -"--=,,,...-.,,---.,.--..>- '. '" '~~._"__'_"~_"'_'~_"_.",,_d_ "~~------".~ _.~-,...- 161 1 ^ l5~ MEETING MINUTES To: Darryl Richard, Collier County A TM Salma Nabizad, Collier County A TM Pam Lulich, Collier County A TM Jim Carr, ABB Dan Brundage, ABB James Abney, Abney and Associates From: Scott Windham Date: June 12, 2009 RE: Radio Rd Ph 3: Pre-design Meeting Minutes, 6/12/09. Team: The following are the minutes from the pre-design meeting on the above date: Surveying I Site Data: . ABB to raise drop inlet boxes as needed to accommodate crowned median profiles. . ABB has included topo survey within scope of services. . Darryl cautioned ABB to be conscious of final elevations to avoid puddling which has occurred on past roadway curbing projects of this sort. . It was requested that ABB locate and document existing signage so that landscape design can accommodate clear site issues. Irrigation: . There is a reuse mainline stubbed out at Livingston Rd, however, there was discussion that the supply may be stretched as it is. . WSI and Abney to research a possible mixing chamber if effluent is utilized as a project irrigation source. However, it was unanimously discouraged as a strategy leaning more towards utilizing the existing well east of Donna St. . ABB and Pam Lulich to get cad files of the original Wilson Miller beautification plans to WSI for irrigation components location, research and confirmation, etc. Landscape: . Pam requested WSI develop a detail for or utilize an existing detail of the staff's choice for signage sleeves within the decorative paver median tips. A past detail from Santa Barbara Blvd was referenced. Darryl or Pam will get the detail to WSI. 8891 Brighton Lane #112, Bonita Springs, Florida 34135 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com www.windhamstudio.com "'."',--~ ,._,-,--~,".~,~.,- ~"'~"'- .,",--,"'_.~'-->-' -'-'-- . It was reiterated for WSI to pay particula1aQntLn to :Iet~~~n~~ on the roadway segment. Access Control Issues: . At the triple left turn lanes approaching Airport Rd, discussed extending the lanes 50-60 ft and removing the left turn lane from the bank on the north side. This will avoid conflicts with the triple left turn lanes stacking and provide nice wide median for landscape feature. . At Donna St, change existing concrete triangle island type 'A' curb to a Type 'F' curb and landscape the island with Crown of Thorns or other low plantings. Also discussed decorative concrete pavers as an alternative. . At Esther St, add an east bound left turn only into the landscape nursery to block access south from the nursery down Esther St. . ASS to confirm fire service for the Esther and Donna St neighborhoods for possible implications on access design strategies. . It was noted that both of these intersections will be major bones of contention for the neighborhoods and that the team should be well prepared for the public meeting. Design and Construction Schedules: . The target curbing construction start is April 2010 with possible immediate landscape and irrigation installation to follow. Otherwise, landscape and irrigation may have to wait until following year. . WSI and ABS to research construction time frames with TECM to identify feasibility. . Discussed curb construction (90 days) thought this may be a stretch given the length of the project. . Discussed landscape/irrigation construction (120 days) . Discussed appealing option of combining the curb construction by a GC with the landscape/irrigation as a subcontractor to complete simultaneously as one project over a 180 day time frame (April- November 2010 for everything) . WSI to prepare project time lines (Design and Construction) once the curbing plans are further along. . Plans and Specs done (Oct '09) . Public Mtg (Nov '09) . SCC Review (Jan 2010) . Bidding (to follow) . Construction Start (Apr 201 O)Miscellaneous: . ABS to coordinate with TECM to review the proposed access control designs and work out cost estimates early in the process. . Confirmed that a standard 'F' type curb with the approved county crowned cross section and curb stabilization detail is to be utilized for the entire roadway section. . ABB to research mill and pave timing as it relates to curbing construction. Please email or call me if you have any questions. Thank you, Scott Windham, ASLA Landscape Architect, LA 000-1516 8891 Brighton Lane #112, Bonita Springs, Florida 34135 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com www.windhamstudio.com , ....- -~~'----'-- v '{III ",_--"'--~"-""'-~-'-" -*--- . II 'f I :1;, - ""~ "~",. . .. ,,) ",~,:,.:t,;~H ,~ , .. ,'" 161 lA15 . .... Q) OJ co . c: @NiJiJ~f!l!llK!I8------- ruifWJ ------~ -. ~ :E - (.) :E Q) w "e- w .... .... c.. r.n r.n >- "E >- co r.n J:: ! r.n (.) .'<~ z 0:: z 0 ~ -JX 0 "" ,/ 0 l - .... ~ ...... // - .... co .... <( CI <( C) ;>: C) cc . ~ / - o \ 'i. - 0:: 0 0:: UJ 0:: 0:: 0:: D.. \-----,.......--. - ~ - 0 \ >- C. UJ ..~,. - ~ 0:: ~ <( 0:: c.. 0:: Q I D.. /\~ c. ,~\ "\/ / r.n C) Z Z .,/ \ \ - 0 \ .... r.n - - >< ~ W J: C) ..~~ r.n - - a:I ~ 0:: ~ - -"/ ::) /,- LL - W W 0:: ~ - :r: \~ ~~ t/) ...... z ..~ 0 > - w 'fJ:!)~ - t- O ~ ~ u, I I ::I c c:l C fllfJ~ D C . , - C ffJfJ~ c:l D ""-'-"~ ._---- ""-_ t ...' _~~'"_."_ -"-'-'"-"'-"""-~;-''''""'-""'- -",-----, 16 J 1 A 15 Hannula Landscaping, Inc. Proposal 281 31 Quai Is Nest Lane Bonita Springs, FL 34135-6932 Phone: (239)992-2210 Fax: (239) 498-6818 Collier County Transportation Naples, FL Darryl Richard, (239) 252-5775, cell (239) 253-9083 Radio Road 09-5111R (Devonshire)(REVISED 6/10/09) Install drip North side of Devonshire (3100") Irrigation Supervisor (12) hours 12 35.00 420.00 Irrigation Technician (12) hours 12 35.00 420.00 (2) Irrigation Laborers (24) hours 24 25.00 600.00 Install drip South side of Devonshire (3200') Irrigation Supervisor (16) hours 16 35.00 560.00 Irrigation Technician (16) hours 16 35.00 560.00 (2) Irrigation Laborers (32) hours 32 25.00 800.00 Parts supplied by Collier County: (16') of2" schedule 40 pipe (40) Tees (40) 90 degree elbows (40) couplings ( 1600) netafim stakes (6300) netafim pipe * * Price includes removal of old drip 1 c')tal $3,360.00 PROPOSAL ACCEPTANCE Person signing this agreement must be authorized to enter such agreements and have read and agree to all specifications, terms, amounts, pa)'lUents and procedures contained herein. Customer Signature Title Date . - ",-"-~"""~"~"'~;'""."'-"">--""-" """"""""",,',,,H> ..-....,<,--~.,,- ," .AI f: ~ 161 'I ~ ~ "'<l ~ .I') 300 Central Park Dr. :' '~'t ',' 4"' QUOTE Sanford, FL 32771 (407) 995-9095 Fax: (407) 995-9793 www,fisoutdoor.com / info@fisoutdoor.com QUOTE DATE QUOTE NO, 04/23/09 PAGE CUST,#: 4916 135 Na les 1 SHIP TO: Transportation Dept ATM 2885 Horseshoe Dr S Naples. FL 34104 SHIPPING BRANCH: 135 Na~les 5565 S irley St. Naples. Fl 34109 Collier County B.C. Commission (239)594-0904 BILL TO: Attn: Finance Department PO Box 413016 '("' Naples. FL 34101 ,- PO NUMBER JOB NAME " ' Devonshire Drio (407)995-9095 SHIP VIA I REQUEST DATE PICKED I TERMS Pick Uo I I 2% 10th In29 LINE PRODUCT QUANTITY QTY. QUANTITY QTY, LIST UNIT AMOUNT NO, AND DESCRIPTION - ORDERED SHIPPED B,O, U/M PRICE PRICE (NEll AAAAAAAAAAAAAAAAAAAAAAAAAA ** Please place the name of the Customer or the Department of the Cour ty who is picking up each order on 1 ine below! AAAAAAAAAAAAAAAAAAAAAAAAA**~ ********** 1 PR40F 20 EACH 1.114 0.434 8.68 2 40 Pipe Pvc Sw 2 401-020 50 EACH 3.990 1.117 55.85 Tee 2 Sxsxs 3 406-020 50 EACH 3.230 0.904 45.20 Ss Ell 2 Sxs 4 429-020 50 EACH 1. 940 0.543 27.15 Coupling 2 Slip 5 TLS6 2000 EACH 0.210 0.111 222.00 Staple 6" Soil 6 TLCV9-1210 8 EACH 492.150 246.080 1968.64 1000' .12" . .9gph Techlin 6 Lines Total Qty Shipp pd Total 2.178 SubTotal $2.327.52 -, Quote To al $2.327.52 The ~nclosed quote is our besh\.stimate of materials t y Florida Irrig ~tion Supply, nc. The ~aterial quote is a service we pr vide to our cust mers. It is intended to be used as s check point 1 ::>r the custom ~r's own take- pff of ms terials. Our cust mers are respo ~sible for their own ake-offs. estimates and fOr their bic s to their owr customers. ~ avoid billing confusi n when orderin~ a job that has b ",en quoted, plea e mention the quote when ordering The unit pric as are guarar teed for 15 ds ys from he date of the q ote, with the ex :eption of pipe. ***D e to the volatile conditions in the P IIC pipe mark t, pipe prices quoted on thi ~ form a e reference only Actual prices a e determined atth ~ time of delivery of product. We ap logize for an hardship thil may create* . All COI per and other w re prices are go d for 10 days from date of quote. By accepting this qu te you are ac cepting the w iver and stip lations s mentioned ab ve. 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I ~~5 ~~ ~~~ 5 ~~2e2g 2 ~ ~ ~ ~ ~i~ o ~ . tV~OOOt O..l - - 0) i W <(I) _u~ N >>I-~~_ ~ en en 0:: > o ~ :E ~:$ >- OIX U) _w N ""I.t)COI'....CO m ..... N N 'It o ~ :E ..... ~c~UJ> ..- .... ..... ..... :Ec..!=_ . -,-,,',,-_., -~''''"~-''' .-....-". . ~~'"~,._-----.. 16/ June 16,2009 1 A 15 Prepared by: Darryl Richard, Project Manger, Collier County Department of Alternative Transportation Modes Tessie Sillery, Operations Coordinator, Collier County Department of Alternative Transportation Modes Radio Road MSTU Proiect Reoort (R-20) - DEVONSHIRE SHRUB HEDGE REFURBISHMENT; 6-4-09: Meeting in the field to review proposal by Hannula Landscape for Devonshire Irrigaiton. Staff and McGee recommend that the irrigation for all ROW Edges be replaced with new drip irrigation; section from Belville to Santa Barbara Blvd. to be covered by standard 'pop-up' irrigation system. 6-10-09: Revised proposal revieved from Hannula based on 6-4-09 meeting,; plans/recommendations for section between Belville and Santa Barbara Blvd, is pending. (R-18) - RADIO ROAD Phase 3 Project (Livingston Rd. to Airport Pulling; Windham Studios (PO 4500105824) 6-4-09: Notice to Proceed issued to Windham Studios (includes sub-consultants ABB Engineering, and James Abney Irrigation Consultant) 6-12-09: Pre-Design Meeting held with Transportation Staff. (R-17) - RADIO ROAD MSTU BOUNDARY EXPANSION - (Proposal to include section of Radio Road between Santa Barbara and Davis Blvd.) 4-7-09: Public Meeting - Presentation of Expansion Proposal. 6-15-09: Staff prepares Executive Summary for BCC Approval at June 23, 2009 BCC Meeting for creation of a new "Radio Road East MSTU" separate from the existing Radio Road MSTU. (R-15) - DESIGN SERVICES FOR RADIO ROAD PHASE II-B (From Kings Way/Briarwood Entry to Tina Lane Sta # 168 +80 to Sta. # 204+00, Approx.7+ /- miles); P. O. #4500104739 (dated 02/09/2009); Not to Exceed $22,185.00 6-15-09: Plan Review for ROW Permit is completed through Traffic Operations Dept.; Final plan approval from ATM Dept. (Landscape) is pending. Bid Documents provided to Purchasing Department. (R-13) - Old Maintenance Consulting Contract (PO 4500089546) Annual Services Contract: McGee & Associates (PO 4500089546) 6-15-09: PO 4500089546 is to be 'closed' upon fmal payment oflast invoice 2261 ($1,016.00) from McGee's office. (R-19) - New Maintenance Consulting Contract - McGee to June 30, 2009; PO 4500104739 6-15-09: On-Going Maintenance Consulting per Notice to Proceed issued 2-11-09; Current Contract period ends on June 30, 2009; Per 'agreement' with Purchasing Department a new Contract will be issued to Windham Studios upon completion of projects from Santa Barbara Blvd. to Livingston Rd. (R-14) - MAINTENCE CONTRACT - BID# 09-5111R -- "Radio Road Beautification MSTD/MSTU Roadway Grounds Maintenance" 4-2-09: Notice to Proceed to Hannula for maintenance under new contract. Ongoing. 1 , _ "~M_'__ ....=" " -''',,'''''-'._,,~...- - ..'~-p~" ""-_.,,~ , lP f 16 i /, [;-'-"" ~;" EXECUTIVE SUMMARY Request for authorization for County Manager or his designee to bring to the Board a proposed Ordinance to create the Radio Road East of Santa Barbara Boulevard to Davis Boulevard Municipal Service Taxing Unit (MSTU). OBJECTIVE: That the Board of County Commissioners authorize County Manager or his designee to bring to the Board a proposed Ordinance to create the Radio Road East of Santa Barbara Boulevard to Davis Boulevard Municipal Service Taxing Unit (MSTU). CONSIDERATIONS: On April 7, 2009, Commissioner Henning's Office, in coordination with the existing Radio Road MSTU, organized a Public Meeting to present a proposal for the expansion of MSTU project activity east of Santa Barbara Boulevard along Radio Road to Davis Boulevard. There were approximately 200 people in attendance at this public meeting representing the various communities along Radio Road. Most of the attendees were "in favor" of either expanding the existing MSTU boundary or creating a new MSTU for the purposes of installing Landscape and Irrigation East of Santa Barbara. On May 12, 2009, Agenda Item 10C, the Board of County Commissioners approved policy that allows for future landscape projects on roadways included in the Collier County Landscape Beautification Master Plan to be initiated by Developers, Municipal Service Taxing Unit (MSTU), or Homeowner Association (HOA). Radio Road from Santa Barbara Boulevard to Davis Boulevard was identified as one of the roadway segments that would be a candidate for Developer/MSTU/HOA Landscaping where landscaping is installed by an MSTU and future maintenance could be assumed by the County in the future if the Board approved future funding for the maintenance of the landscaping, The proposed MSTU boundary will include 3,312 separate property owners most of who belong to (11) eleven separate Homeowner Associations, which include: Sapphire Lakes, The Shores, Furse Lakes Club, Granada Lakes Villas, Ibis Club, Madison Park, Blue Heron, Sherwood Park, Berkshire Lakes-Berkshire Pine, Sabal Lakes, and Plantation. FISCAL IMPACT: The proposed MSTU boundaries will have an estimated district taxable value of $546,204,854. The effect of the proposed MSTU, including the tax levy implications, will not be realized until the 2010 tax year (FY 2011). This assumes that the enabling expansion ordinance and related filings will be completed prior to December 31, 2009. The creation of the proposed MSTU will have an impact upon the aggregate county millage rate when this calculation is performed for the FY 2011 budget. For purposes of TRIM, the aggregate millage rate, which is a product of dollars raised for each Collier County government taxing authority, is measured against the aggregate rolled back millage rate. Dollars raised above the aggregate rolled back millage rate would fall outside the simple majority vote scenario, at least for the taxing authorities levying above their individual rolled back rate. T ~~,,,,,'~,,,",._-,,,._,- . - ~n 61 A 15 LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office, is not quasi-judicial and requires no ex parte disclosure, requires only a majority vote for approval, and is otherwise legally sufficient for Board action.-SRT GROWTH MANAGEMENT IMP ACT: There is no Growth Management Impact associated with this Executive Summary. RECOMMENDATION: That the Board of County Commissioners authorize the County Manager or his designee to bring back at a future meeting a proposed Ordinance to create the Radio Road East of Santa Barbara Boulevard to Davis Boulevard Municipal Service Taxing Unit. 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'" -- ~::l. = ~ ~ '" ;,., 3 0 -< ~~~ c;:::o.:co < ~~: f) CD ~ :;' --' ~ ~ I g ~ ~ ~ ~ ~'D ~ g ~ '~ ~~g ~ ~~ ~ 0 W"'i' QlQl - ~ en "'- ~ - - !:\ .~- ~ ~~ ,'.) !!? <0 =' ;2 ;2 3 :~<o::l N .. a: ::l <1> = ~ ::l <0 ~W~ffiffiW~OOU~OO~~Wffiffi~WW~0~W~ ::0 ~ ~ 3 o U1 IV t>> ~ ~ N UI ~N N 5' ~~~ ~~ ~~~ ~~ ~~ ~ 5" ~~~ 00 orn~ O~ orn w ~W~ 00 O~~ o~ ~~ N ~NO 00 OO~ 00 roro ~ ~~~~~~~~~~~~~~~~~~~~~~~ ~ N C ...... -'- w -'" -" !. ~~ ~~~~~~~~~b ~~~~ ~~ ~C1J ~ ~""C1J~<o~o~2~~CI>~0~<o~w~ ~<o N ~~~~~~ON~~~<O~N~CI>CI>OCl. ~~ $ g~g~~ig~8~g~~~8~~~ Fiala Halas Henning Coyle Coletta ~ -- MINUTEI6F THE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL MEETING 16 11 A 116January 28, 2008 I Naples, Florida, January 28,2008 RECEIVED JUL 2 0 2009 Board of County Commissioners LET BE REMEMBERED, that Collier County Tourist Development Council in and for the County of Collier, having conducted business herein, met on this date at 9:00 AM in a REGULAR SESSION in Building "F" of the Government Complex, Naples, Florida with the Following members present: Chairman: Commissioner Tom Henning Vice Chairman: E. Glenn Tucker Susan Becker (Excused) Murray H. Hendel Clark Hill Rick Medwedeff Robert Miller Ed (Ski) Olesky John Sorey III ALSO PRESENT: Jack Wert, Tourism Director Gary McAlpin, Coastal Zone Management Director Heidi Ashton, Assistant County Attorney Kelly Green, Administrative Assistant Mis*' eon.: DatP.lle:f) Ite_1: 1 10 ",~.c..nnMM. to. J '_ :.m:'tt't~~ 161 1 A 16 January 28, 2008 I. Call to Order - Chairman Henning The meeting was called to order by Chairman Tom Henning at 9:00 a.m. II. Pledge of Allegiance Pledge of Allegiance was recited. III. Roll Call A quorum was established. IV. Changes and Approval of Agenda Mr. Sorey moved to approve the Agenda subject to the following changes: add VI. New Business 4. Approve or Modify Meeting Schedule 5. Quarterly Budget Report 6. Annual Report to Destination Marketing VII. Old Business 1. Holocaust Museum Interim Grant Report - Information Only Grant Report Postponed to February Meeting. Jack Wert, Tourism Director provided the handout for the Smith Travel Report. Second by Mr. Hendel. Carried unanimously 8-0. V. Approval ofTDC Minutes 1. Regular Meeting November 26, 2007 Mr. Hill moved to approve the minutes of the November 26,2007 meeting. Second by Mr. Tucker. Carried unanimously 8-0. VI. New Business 1. Wiggins Pass Modeling Study Gary McAlpin, Coastal Zone Management Director presented the Executive Summary "Recommend approval of staff recommended budget of $150,000 for next phase of numerical modeling alternatives at Wiggins Pass." He noted the following: . The first phase of the study has been completed and the proposal is for Phase II which will utilize system modeling to design and analyze options for performance and effectiveness. . Structural and non-structural options will be considered . It was unanimously approved by the Coastal Advisory Committee which included the stipulation of a 9 member Committee review the proposed options and provide a recommendation on the most suitable alternative. . The Committee would be composed of a cross section of Collier County Residents. . This Committee will ultimately be appointed by the Board of County Commissioners following recomm.endations by the Coastal Advisory l'i'\.":;~) ld'lCommittee and Tourist Development Council. .6Jf~"J .......-.......-.-.......--- .~~ t~vin 2 16 I 1 A 1~28,2008 ! · The goals and objectives are to stabilize the pass with a navigable waterway in the most environmentally friendly way with the first option being a non-structural alternative. Mr. Sorey stated that this issue has been reviewed numerous times by the Coastal Advisory Committee and the current process of dredging is not acceptable. Mr. Sorey moved to approve the Executive Summary. Second by Mr. Hendel. Carried unanimously 8-0. 2. Mile Media Change Order Jack Wert, Tourist Director presented the Executive Summary "Recommend Approval of Change Order #4 in the amount of $97,186 on Contract 05-3772 with Miles Media Group for enhancements to the Tourism Department Web site and extend the current agreement for two additional one year periods." He noted the following: · The request is for extending the current agreement for two additional 1 year periods and enhancements to the current website · At the end of the two additional years, the contract will go out for re- bid via an RFP with the County Purchasing Department Mr. Sorey moved to approve for funding of $97,186 as requested, that the contract be extended for two years and at the end of that period the contract be put out for bid again. Second by Mr. Medwedeff. Carried unanimously 8-0. 3. Elect Vice Chairman Mr. Sorey moved to nominate Murray H. Hendel as Vice Chairman of the Tourist Development Council. Second by Mr. Tucker. Carried unanimously 8-0. 4. Approve or Modify Meeting Schedule Mr. Sorey moved to approve the meeting schedule subject the July, August and December meetings be ((triple starred" as the meetings dates are subject to change. Second by Mr. Olesky. Carried unanimously 8-0. 5. Quarterly Budget Report Jack Wert, Tourism Director submitted the "TDC Budget Report by Fund FY07". The Report covers the period October 1,2007 Thru December 31,2007. He noted that at the end of the fiscal year any funds remaining are transferred from Fund194 to emergency reserve fund for advertising and the remainder is split between the Beach Fund and the Beach Park Facilities. Mr. Hill moved to approve the update with the stipulation that Staff provide an update on the status of the transfer of the 194 funds. Second by Mr. Olesky. Carried unanimously 8-0. , ~" 3 16 , , ,.A t~2~'2008 The Council requested the 194 funds information be emailed or faxed to the Council members and that Staff prepare a presentation on the historical perspective of the 1 cent additionalfunding increasefor next months Workshop Session. 6. Destination Marketing Accreditation Program Jack Wert, Tourist Director presented the Annual Report Form noting that the County wide telephone exchange is now 252. He noted that he has signed the Document and requested a signature of the "Chief Elected Officer". A discussion ensued on who is the "Chief Elected Officer." Mr. Wert noted that it is the Chairman of the Tourist Development Council. Heidi Ashton, Assistant County Attorney noted that it should be reviewed by the Board of County Commissioners as well and recommended it be placed under the Consent Agenda at the next meeting in February. Mr. Wert noted that the report is due at the end of this month unless he requests an extension. Chairman Henning questioned if it could be placed on tomorrows (1/29/08) Board County Commissioners Agenda under the General Communications item and signed by the Chairman of the Tourist Development Council. Heidi Ashton stated this would be acceptable. Mr. Tucker moved to approve the Chairman (of the Tourist Development Council) signing of the document. Second by Mr. Olesky. Carried unanimously 8-0. VII. Old Business 1. Holocaust Museum Interim Grant Report - Information Only This item was postponed until the February meeting however Mr. Hendel provided an update ofthe event held on January 27,2008 at the Naples Depot dedicating the Holocaust Boxcar. 2. Marco Island Historical Society Interim Grant Report - Information Only Bill Perdichizzi, Administrative Vice President of the Marco Island Historical Society appeared before the Council providing an update regarding the Tourist Development Grant. He noted that the Historical Society has received a $1.5M donation for naming of the museum and with the additional funds they will be constructing the Main museum building before the Heritage Building allowing the acquiring artifacts for display from institutions such as the Smithsonian and other museums. Jack Wert, Tourism Director noted this may change the scope of the Tourist Development Council Grant and he will meet with Mr. Perdichizzi to review the issue and have Heidi Ashton, Assistant County Attorney review the Grant for legal correctness. Further, the Clerks office and Purchasing will be involved in the review. 4 16 II. A ~ 6.u~ 28, 2008 " VIII. Staff Report Presentations 1. Section I a. Paradise Advertising - Cedar Hames In Mr. Hames's absence, Trent Ryan of Paradise Marketing provided a PowerPoint presentation outlining a monthly review of advertising and marketing efforts. b. Klages Research Report - Walter Klages In Dr. Klages's absence, Jack Wert, Tourist Director provided a PowerPoint presentation on the "November/December 2007 Visitor Profile". The Council requested that Staffprovide a I-page summary of the report to be included with future packages. 2. Section II The following reports were presented by Staff: a. Director's Report - Jack Wert b. Search Engine Report - Jack Wert c. Website Activity Report - Jack Wert d. Smith Travel Report - Jack Wert e. Sales Manager Report - Debi Debenedetto In Debi Debenedetto's absence, Nicole Haschak presented the Sales Manager Report. f. P.R. Manager Report - Jonell Modys In Jonell Modys's absence, Jack Wert presented the Public Relations Managers Report. g. Film Coordinator Report - Maggie McCarty h. Sports Marketing Report - Ralph Pryor Ralph Pryor introduced Nicole Curran as a new student intern. i. Phase V - Fulfillment & Call Summary - Ginny Demas IX. Detailed Staff Reports See attached reports submitted by Staff. X. Announcements The next meeting will be on February 19,2008 with a joint workshop meeting with the Board of County Commissioners at 9:00 a.m. and the regular meeting at 1 :00 p.m. 5 16, [ ~f Janu~ 18,Aot 6 '1 XI. Audience Input & Discussion None XII. Council Discussion None XIII. Next Meeting Date/Location The next meeting is scheduled for February 19,2008. There being no further business for the good of the County, the meeting was adjourned by order of the chair at 11:12 A.M. COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Commissioner Tom Henning, Chairman These minutes approved by the Board/Committee on as presented or as amended 6 16 /1 A 16 RECEIVED JUt 1 7 2009 Board of County C . ommlSSioners Naples @ Marco Island ~ Everglades PARADISE: f.::OAS'r Fiala Halas Henning Coyle Coletta MEMORANDUM TO: Ian Mitchell FROM: Kelly Green DATE: 7/14/09 SUBJECT: Missing TDC Advisory Board Minutes Ian: Pursuant to your memo, enclosed are the missing 2008 TDC Advisory Board Minutes. Unfortunately, I do not have signed copies of the original approved minutes as these were sent via interoffice mail several months ago. Please note that TDC meetings were not held during the months of July, August, September and December of 2008 and, as a result, are not included. Please contact me if I can be of further assistance at 252-2384. Thank you, Kelly Misc. C9IT~$; Convention & Visitors Bureau 3050 N. Horseshoe Drive #218, Naples, FI 34104 T (239) 403-2384 · F (239) 403-2404 Web site www.paradisecoast.com Patli, Item #:_ -'Dies to F. I OFt- la a 'T AVLL 1 6 I ~. A'" A 6. Hala~ <::r 1 _ Hennlng~ June 23 2008 Coyle ' Coletta MINUTES F THE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL MEETING v/ Naples, Florida, June 23, 2008 RECEIVED JUl 2 0 2009 Board of County Commissioners LET IT BE REMEMBERED, that Collier County Tourist Development Council in and for the County of Collier, having conducted business herein, met on this date at 9:00 AM in a REGULAR SESSION in Building "F" of the Government Complex, Naples, Florida with the Following members present: Chairman: Commissioner Tom Henning Vice Chairman: Murray H. Hendel Susan Becker Clark Hill Rick Medwedeff Robert Miller Ed (Ski) Olesky John Sorey, III (Excused) Rob Popoff ALSO PRESENT: Jack Wert, Tourism Director Gary McAlpin, Coastal Zone Management Director Colleen Greene, Assistant County Attorney Kelly Green, Administrative Assistant Misc, CC,'-( DatE - 1 lterr 16' ,fA 16ne23,2008 I. Call to Order - Chairman Henning Chairman Henning called the meeting to order 9:00 a.m. II~ ':Pledge of Allegiance Pledge of Allegiance was recited. ;:, III. Roll Call A quorum was established. IV. Changes and Approval of Agenda Mr. Olesky moved to approve the revised agenda subject to the following changes: Item VI.5 - two pages were inadvertently included with the package Item VI. 7 - removal of this item from the originally posted agenda Second by Mr. Popoff. Carried unanimously 8-0. V. Approval of TDC Minutes 1. Regular Meeting May 19, 2008 Ms. Becker moved to approve the minutes subject to the following change: Page 1 - Rod Popoff to "Rob" Popoff Second by Mr. HendeL Carried unanimously 8-0. VI. New Business 1. Category "C" Grant Application - Collier County Freedom Memorial · Jack Wert, Tourist Director presented the Executive Summary "Review for possible Recommendation for Approval of a Category C-2 Grant for construction of the Freedom Memorial in Freedom Park in the amount of $126,923" dated June 23, 2008. The County Attorney's Office indicated if the project could be included in the Museums category(s), it could be funded by the TDC · The request is for construction funds · Details of expenditures have not been provided and were received after the Cycle and not reviewed by the Review Committee. · Staff recommends funding level up to $75,000 Mr. Hendel moved to approve the requestfor up to $125,000 and that it be funded with either C-1 or C-2 funds. Second by Mr. Olesky. A lengthy discussion ensued regarding whether the request meets the criteria of a "museum" and who has the authority to add the project to the list of County Museums as well as avenues to fund the request. Jack Wert noted that the Board of County Commissioners would need to add the project to the inventory of County Museums. May also require an Ordinance change. Colleen Greene, Assistant County Attorney noted the TDC Ordinance restricts the funding of the request as it specifically identifies "museum funding" in two categories. 2 16/ AI. A 16 June 23, 2008 Chairman Henning stated the Council should make a finding that the Memorial would be a tourist attraction and recommend the Board of County Commissioners revise the Ordinance to provide flexibility to see the Memorial constructed. Jack Wert recommended the TDC make an exception to the "Funding Policy" and make a finding that the project is a tourist attraction and be funded under category C-2. There are funds available to fund the project in that category. Colleen Greene stated she would need to review the funding policy and provide an opinion on this option. Sneakers Jerry Sanford, North Naples Fire District briefly outlined the proposal and spoke in support of the funding request. Jerry Ladeau addressed the Council thanking them for their consideration in funding the request. Greg Speers, East Naples Fire District addressed the Council reviewing some of the marketing for the project including a float in an upcoming parade and requested the Council support the proposal. Samuel Cadreau, City of Naples Fire Department, Retired, noted the Community owes the Memorial to all those who have served the Nation in various capacities and urged support of the request. Colleen Greene stated that neither the (TDC) Funding Policy or Ordinance specifically defines museums and it would be reasonable for the Council to make a finding that the Memorial qualifies as a museum for purposes of the TDC Funding Policy and Ordinance making the project eligible under category C-2. Mr. Hendel amended his motion to approve the Executive Summary request based on the Staffrecommendationsfor up to $125,000 and that the Tourist Development Council finds that the Memorial qualifies as a Museum for purposes of the Funding Policy and the Ordinance (TDC). Second by Mr. Olesky. Ms. Becker noted the project is worthwhile and well designed, however the Staff requested more details on expenditures and recommended a grant approval in the amount of $75,000 for the start up of the project and felt the Council should follow Staff recommendations. Motion carried 7 yes -1 no. Ms. Becker voted no. 2. Category "B" Grant Application - Swingtime Tennis Tournament Jack Wert presented the Executive Summary "Review and discussion of a Category "B" grant applicationfrom C&H Events, Inc. for 2008 Swingtime Tennis & Golf Event in the amount of $7,500" dated June 23, 2008. He stated the program has provided good exposure for the County in the past; however, the event has eliminated the television broadcasting of the event so Staff recommends not approving the Grant Request. It was noted the monies are used for promotions outside the area. 3 - I" j.. T f~ ' ~.~ "" r~ 1 A JJe.~, 2008 Mr. Hendel noted that the event has been a successful, quality event and provides fund raising for the Cancer Society, etc. Mr. Hendel moved to approve funding the Grant Request of $7,500 (Executive Summary "Review and discussion oj a Category "B" grant application from C&H Events, Inc. for 2008 Swingtime Tennis & Golf Event in the amount of $7,500.)" Second by Mr. Popoff. Motion carried unanimously 8-0. 3. Paradise Advertising Budget Modification Jack Wert provided the Executive Summary "Recommend Approval of Additional Billingfrom Paradise Advertising Over $2 Million in Accordance with the Paradise Advertising & Marketing, Inc. Agreement with Collier County" dated June 23, 2008. The "Change Order" is required to spend additional funds above the $2M contract. The Agency is projecting an additional $200,000 for advertising and marketing is needed through 9/30/2008 as well as $500,000 for emergency advertising. He noted that the $500,000 for emergency advertising would be expended if needed. Ms. Becker moved to approve Staff recommendation (Executive Summary Recommend Approval of Additional Billing from Paradise Advertising Over $2 Million in Accordance with the Paradise Advertising & Marketing, Ine. Agreement with Collier County)" Second by Mr. Olesky. The request of $700,000 includes the commission fee. Motion carried unanimously 8-0. 4. Clam Pass Sand Bypass Work Order Gary McAlpin, Coastal Zone Management Director presented the Executive Summary "Recommend approval of Work Order PBSJ-FT-4135-08-01 under Contract 07-4153 with PBS&J for Clam Pass Ebb Tide Shoal Analysis and Dredging Permitfor time and material not to exceed $25,060.00 (Project No. 195-900601)" dated June 23, 2008. The "Work Order" has two parts; first - complete an analysis of the ebb shoal for dredging of sand without creating a negative effect on the shore (beaches) north of the site. There is a difference of opinion between two engineering firms on the issue and the request would allow a third engineering firm to study the issue and provide an independent evaluation. The second part is to develop a dredging permit to hydraulically maintain the Pass in case of emergencies. The current permit (0128463-001-JC) expires on July 6, 2008. The Coastal Advisory Committee approved the request by a vote of7-1 on June 12, 2008. Gary McAlpin stated this issue is separate from the channel marking of Clam Pass. 4 16/ 1 Al6 June 23, 2008 The existing permit that expires on July 6,2008 has a one-year extension. The application would move the permit validity forward from that time and be a maintenance permit for hydraulic flushing of the Pass. Chairman Henning stated the Board of County Commissioners (BCC) by a vote of 4-1 authorized the Pelican Bay Service District (PBSD) to apply for a 5-year permit for the Clam Pass Estuary. Gary McAlpin noted the BCC authorized the PBSD to obtain a permit for "mangrove maintenance." Chairman Henning noted that the motion was to "allow maintenance of the mangroves and also deal with the hydraulics in Clam Bay" and expressed concern that two government entities will be doing the same work. Gary McAlpin noted that there is a need for a mechanism to be in place for emergency purposes within the same parameters as the existing permit. This would allow the capability of the County to keep the Pass open in case of a disaster. Chairman Henning requested clarification on why the area needs to be dredged for "big boat navigation." Further, has the item been presented to the PBSD? Gary McAlpin noted this is not the intent; it is for flushing of the mangroves and determining what quantity of sand could be removed without creating a negative impact on the area to the north. The sand (if beach quality) would be placed on the beaches in the area for re-nourishment. He noted this item was not brought in front ofthe PBSD. Mr. Hendel requested clarification why the PBSD may oppose this activity. Gary McAlpin noted the concern is the activity may de-stabilize the area to the north of the Pass. He noted that the study would determine the maximum amount of sand that could be safely removed and utilized in the area thereby reducing the need for obtaining beach quality sand from more expensive sources. Chairman Henning asked if this issue was discussed at a (Florida Department of Environmental Protection) meeting held in Fort Myers. Gary McAlpin stated this item was not discussed in detail, rather that this activity was mentioned as part of the overall plan for the Estuary. Chairman Henning stated he had a concern with the Fort Myers meeting with two Coastal Advisory Committee members present and noted that it may be appropriate for the County Attorney to provide procedural guidance and recommendations in this area to the TDC and the BCC. Further, he asked if there would be a contingency plan if the consultant found a quantity of sand could be safely removed and if the sand was removed and there was a subsequent a negative effect on the area of concern following the removal of sand. Gary McAlpin noted a certain level of assurances or contingency plan would 16 f ~~ t~23.2008 Gary McAlpin noted historically (past 5 dredges he is aware of), the dredging has not negatively impacted the area of concern, however it has been dredged minimally and this study would provide technical data for the maximum amount of sand to be safely removed without negatively impacting the stability of the beaches to the north. This sand would be used to re-nourish Clam Pass Beach Park. Ms. Beckel' moved to approve the Executive Summary ("Recommend approval of Work Order PBSJ-FT-4135-08-01 under Contract 07-4153 with PBS&J for Clam Pass Ebb Tide Shoal Analysis and Dredging Permit for time and material not to exceed $25,060.00 (Project No. 195-900601)." Second by MI'. Olesky. Chairman Henning stated the system is pristine and the only place in an urbanized setting available for canoeing or kayaking without interference by larger boats; this would allow for larger boats to access the Estuary. Further, he noted the purpose of the dredging should be for hydraulic purposes, not provide an inexpensive sand source for beaches. Mr. Hill expressed concern that a wider dredging cut would eliminate the ability to walk between beaches at low tide. Gary McAlpin noted he wants to maintain the pristine quality of the area and the dredging is not for the interior of the Estuary, it is the exterior that would be dredged. Navigation is a separate issue and Staffhas no intentions to dredge Clam Bay for navigation purposes. Motion carried 5 yes- 3 no. Chairman Henning, MI'. Hill and Mr. Popoff voted no. 5. Wiggins Pass Maintenance Dredging Work Order Gary McAlpin presented the Executive Summary "Recommend Approval of Work Order No.CPE-FT-08-03 with Coastal Planning And Engineeringfor Doctors Pass and Wiggins Pass Maintenance Dredging Project Construction Plans & Specifications for a Not- To-Exceed, Time and Material amount of $99,874 (Project 195-905221)" dated June 23, 2008. He stated this process would allow both ofthe dredging activities to be combined saving mobilization costs for equipment, etc. The Wiggins Pass Modeling Group is proceeding on a timely basis, which is deriving a permanent solution for stabilization of the Pass. Further, Wiggins Pass is dredged to a depth for a 3-foot draft vessel's navigation of the Pass. Mr. Olesky moved to approve the Staff Recommendation (Executive Summary entitled "RecommendApproval of Work Order No. CPE-FT-08-03 with Coastal Planning And Engineering for Doctors Pass and Wiggins Pass Maintenance Dredging Project Construction Plans & Specifications for a Not- To-Exceed, Time and Material amount of$99,874 (Project 195-90522.)" Second by MI'. Becker. Carried unanimously 8-0. 6 161 f1\A16 June 23, 2008 6. Wiggins Pass Hydrographic Surveying Work Order Gary McAlpin presented the Executive Summary "Recommend Approval of Work Order No. CPE-FT-OS-04 with Coastal Planning and Engineeringfor Wiggins Pass Hydrographic Surveyingfor a Not-To-Exceed Time and Material amount of$27, 535.25 (project 195-905221)" dated June 23, 200S. Mr. Olesky moved to approve Staff recommendations (Executive Summary entitled "Recommend Approval of Work Order No. CPE-FT-08-04 with Coastal Planning and Engineering for Wiggins Pass Hydrographic Surveying for a Not-To-Exceed Time and Material amount of$27,535.25 (Project 195- 905221.)" Second by Ms. Becker. Motion carried unanimously 8-0. VII. Old Business 1. Quarterly Financial Review Jack Wert, Tourist Director submitted a document entitled "FY OS TDC Budget Report by Fund _)"d Quarter (Cumulative) October 1, 2007 Thru March 31, 200S" to the Council. Gary McAlpin noted that the Board of County Commissioner mandated reserves have been allocated as required. He indicated he would possibly include a separate line for "encumbered reserves" in the future, if necessary. Mr. Hendel requested clarification on whether appropriate monies have been reimbursed by any applicable State and Federal Agencies. Gary McAlpin stated a majority of the monies have been collected with some remaining pending "permit closeouts." (See procedural motion after item VIII l.a for this item). 2. Naples Zoo Interim Report - Information Only Jack Wert submitted a document entitled "Black Bear Hammock Exhibit" dated June 23, 2008. 3. Marco Island Historical Society Interim Report - Information Only Jack Wert submitted a document entitled "Marco Island Historical Society Interim Status Report" dated May 2S, 2008 prepared by Bill Perdichizzi of the Marco Island Historical Society. Break-10:23AM Re-convene -10:33AM VIII. Staff Report Presentations 1. Section I a. Paradise Advertising 7 11 /1 JJ.t::JJ 1 A 1 ~e23.2oo8 I Fran Vaccaro of Paradise Advertising & Marketing provided a PowerPoint presentation outlining a monthly review of advertising and marketing efforts. Jack Wert, Tourist Director requested a motion to accept the Quarterly Financial Review presented under item VII. I Mr. Popoff moved to accept the "FY 08 TDC Budget Report by Fund _ ~d Quarter (Cumulative) October 1,2007 Thru March 31, 2008" (see item VII.l). Second by Mr. Olesky. Carried unanimously 8-0. b. Klages Research Report Jack Wert, Tourist Director provided a PowerPoint presentation on the "March 2008 Visitor Profile." Funding more resources in the international and European markets was recommended. Mr. Hill requested the status of the effort in conversion of the web site into foreign languages (German, French, and Spanish, etc.). Jack Wert stated that the web site development for foreign languages is in the budget for next year. He noted that utilizing "dedicated representatives" would require an increase in expenditures from approximately $30,000 - 50,000 to $100,000 in each region and suggested Staffretum with a recommendation in September for next years marketing plan in this area. It was recommended the project be undertaken for one year and reviewed at the end of that year for its success. Chairman Henning suggested utilizing the "emergency fund" and consider it an economIC emergency. Mr. Hendel recommended the TDC consider an immediate plan for "dedicated representatives" and fund it from reserves. Jack Wert suggested formulating a motion to access the emergency funding for direct representation in Europe, upgrading the web site to foreign language and market research to measure the results through focus groups. He noted there is currently $IM in unencumbered reserves in the budget. Mr. Hill moved that the TDC recommend to the BCC that the $IM of emergency funds be expended for full representation in the European market and develop web sites into necessary foreign languages. Second by Mr. Popoff. A discussion ensued regarding the wording of the motion noting that only a portion of the $IM may need to be expended. 8 161 lJU A .Ii r;' " June 23, 2008 Chairman Henning suggested the TDC recognizes this as an economic emergency and request Staff to approach the BCC to allocate sufficient funds for marketing as required in these markets. Mr. Popoff withdrew his second to the motion. Without a second the motion was withdrawn. Chairman Henning requested Staff to e-mail the proposed Executive Summary to the Tourist Development CQuncil members for review. Colleen Greene, Assistant County Attorney stated that to avoid Sunshine Law issues, the receivers of the e-mails should not respond back to Jack Wert to ensure avoidance of discussions outside of a publicly warned meeting. Chairman Henning requested clarification if an Advisory Board Member could reply to Staff directly without responding to other Advisory Board members. Colleen Greene stated this procedure is allowed, however she is recommending no contact outside of a public meeting as a pre-cautionary measure so that a Staff member does not inadvertently become an information conduit to another member. Mr. Hill moved to direct Staff to prepare an Executive Summary to be presented to the Board of County Commissioners declaring an economic emergency and allow utilization of emergency funds in marketing the European market for the purpose of attracting international visitors to Collier County. Second by Mr. HendeL Carried unanimously 8-0. Colleen Greene noted that the proposed expenditure will require review by the County Attorney's Office. Jack Wert, Tourist Director presented the findings and conclusions of the "Naples, Marco Island, Everglades CVB: 2007-2008 Inquiry Conversion Research" dated June 23, 2008. 2. Section II The following reports were presented by Staff: a. Director's Report - Jack Wert b. Search Engine Report - Jack Wert c. Website Activity Report - Jack Wert d. Sales Manager Report - Debbie Debenedetto Niccole Haschak provided the report in Debbie Debenedetto's absence. Chairman Henning left the meeting at 11 :42AM 9 ct t1... e Jt. 0 s. .1A16 I . June 23, 2008 f ~i - ~ . . Vice Chairman Hendel chaired the remainder of the meeting e. P.R. Manager Report - Jonell Modys It was noted that Public Relations strategy should be included in the European marketing proposal. f. Film Coordinator Report - Maggie McCarty g. Sports Marketing Report - Ralph Pryor h. Phase V - Fultlllment & Call Summary - Ginny Demas IX. Detailed Staff Reports See attached reports submitted by Staff. x. Announcements There will be no July or August meeting for the Council. XI. Audience Input & Discussion None XII. Council Discussion Ms. Becker requested Staff provide the required "Parking Placards" to Council members. XIII. Next Meeting DateILocation - September 22, 2008 - Collier County Government Center, Administration BLDG. F, 3rd Floor, 3301 East Tamiami Trail, Naples, Florida 34112 There being no further business for the good of the County, the meeting was adjourned by order of the chair at 12:05P.M. COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Commissioner Tom Henning, Chairman These minutes approved by the Board/Committee on as presented or as amended 10 ~ Fiala Halas 6 I Henning October 27,2008 Coyle uJ^~ Coletta MINUTES OF THE OLLIER CO ST DEVELOPMENT COUNCIL MEETING ~ Naples, Florida, October 27,2008 RECEIVED JUl 2 0 2009 Board of County Commissioners LET IT BE REMEMBERED, that Collier County Tourist Development Council in and for the County of Collier, having conducted business herein, met on this date at 9:00 AM in a REGULAR SESSION in Building "F" of the Government Complex, Naples, Florida with the Following members present: Chairman: Commissioner Tom Henning Vice Chairman: Murray H. Hendel Susan Becker Clark Hill Rick Medwedeff Robert Miller Ed (Ski) Olesky John Sorey, III Rod Popoff (Absent) ALSO PRESENT: Jack Wert, Tourism Director Gary McAlpin, Coastal Zone Management Director Colleen Green, Assistant County Attorney Kelly Green, Administrative Assistant ;OITII: I to: 161 1 h 1t(y t 2008 I. Call to Order - Chairman Henning Chairman Henning called the meeting to order 9:00 a.m. II. Pledge of Allegiance Pledge of Allegiance was recited. III. RollCall A quorum was established. IV. Changes and Approval of Agenda MI'. Hendel moved to approve the agenda. Second by MI'. Sorey. Carried unanimously 8-0. V. Approval of TDC Minutes 1. Regular Meeting June 23, 2008 Ms. Beckel' moved to approve the minutes subject to the following correction: Page 8, paragraph 5, line I - from "Funding more resources in the international and European markets was recommended." to "Mr. Medwedeffrecommended funding more resources in the International and European markets (utilizing emergency funds, etc.)" Second by MI'. Olesky. Carried unanimously 8-0. VI. New Business 1. FEMA Survey Results Gary McAlpin, Coastal Zone Management Director presented the Executive Summary "FEMA Survey Results" dated October 27,2008 highlighting the following: . A survey of the damages to Collier County beaches caused by Tropical Storm Fay has been completed. . Staff is in the process of attempting to obtain funds from FEMA (via a Grant) to assist in repairing the beach damage. . FEMA Grant Application will require a recommendation request for the Coastal Advisory Council, Tourist Development Council and approval by the Board of County Commissioners. . Time line for the completion of the work will be 1- 2 years based on funding approvals, re-design considerations (if any), etc. 2. Wiggins Pass/Doctor's Pass Dredging Update Gary McAlpin presented the Executive Summary dated October 27, 2008 and noted the following: . Wiggins Pass is currently on a 2-3 year dredging cycle slated for 56,000 CY +/- of sand removal . Doctors Pass is on a 3-4 year dredging cycle slated for 36,000 CY +/- of sand removal. . When available, the Contract for approval of the work will be placed on a future agenda. 2 16/ lA16 October 27,2008 3. Healthy Dune Program Gary McAlpin presented the Executive Summary "Share recent dune performance from Tropical Storm Fay andfuture steps that the CAC can undertake to improve dune performance" dated October 27,2008 and noted the following: · Photographic evidence taken on the day of Tropical Storm Fay indicated the effectiveness of previously planted dunes in stabilizing beach sand. · Stabilized dunes also protect wildlife habitat and upland structures. · No County "Dune Policy" is in effect at this time. · A formal "Dune Policy" would be effective in minimizing future shoreline damage. · Coastal Advisory Committee (CAC) has directed Staff to assemble information regarding a possible policy, which would be presented to the CAC, the Tourist Development Council and Board of County Commissioners in the future. 4. Work Order Monitoring Gary McAlpin presented the Executive Summary "Recommend TDC approval of Work Orders CPE-FT-3902-08-08 ($98,589); CPE-FT-3902-08-09 ($36,321) and CPE-FT-3902-08-10 ($23,522.50) under Contract 06-3902 with Coastal Planning and Engineeringfor time and material not to exceed value of $158,432.50 (Project 195-905363)" dated October 27,2008. He noted the work is for data analysis as a follow up to completed fieldwork. Mr. Sorey moved to approve the Executive Summary ""Recommend TnC approval of Work Orders CPE-FT-3902-08-08 ($98,589); CPE-FT-3902-08-09 ($36,321) and CPE-FT-3902-08-10 ($23,522.50) under Contract 06-3902 with Coastal Planning and Engineering for time and material not to exceed value of $158,432.50 (Project 195-905363)" dated October 27,2008. Second by Ms. Becker. Chairman Henning asked if the subject matter of cost differences was discussed by the Coastal Advisory Committee (CAC.) Mr. Sorey clarified the CAC questioned if in today's economic market, could better pricing be obtained by "packaging" the work. It was recognized it is an existing Contract restricted by approved hourly rates by the Purchasing Department. Gary McAlpin noted the Contract is from 2005. The current request for future work is for the contractor (consultant) to provide monitoring for all beaches combined under a separate Contract. Motion carried unanimously 8-0. 5. Delnor Wiggins State Park Proposal Gary McAlpin presented the Executive Summary "Recommend TDC approval of the September 11, 2008 proposal (WO No. JE-FT-4153-08-06) from Johnson 3 161 1'A 1 ~tober 27,2008 Engineering to provide Engineering, Design and Permitting Services for the Entrance Road and Parking Capacity Improvements at De/nor Wiggins State Park (DWSP) as per the attached proposal on a Time and Material, Not-to Exceed Basis of$63,070, dated October 27,2008. He noted the following: . Request to complete preliminary engineering designs for proposed improvements at Delnor Wiggins State Park. . County is working on the project in conjunction with the State of Florida Park System. . Project seeks to alleviate congestion in the park entrance and adjacent roads. (This would be accomplished by improving the entrance road, construction of a parking garage, constructing a vehicle drop off at Moraya Bay (who has provided some funding for the proposal), related restroom facilities and other improvements) . County would initially fund the project with funds being reimbursed by the State Park system through an agreement being currently negotiated. . Project can be funded by the Tourist Development Council as there is no distinction between a "County" or "State Beach Facility." Mr. Hill requested clarification if the State Park System has approved the concept of the project and if the reimbursement to the County would be for 100 percent of the funds expended. Gary McAlpin noted the Parks Department is in favor of the overall concept; the funding agreement has not been finalized and the 100 percent reimbursement concept is under discussion. Mr. Sorey noted members of the Coastal Advisory Committee expressed concerns over possible environmental impacts the project may create and Staff assured the members any potential impacts would be addressed by the County. MI'. Sorey moved to approve the Executive Summary "Recommend TDC approval of the September 11,2008 proposal (WO No. JE-FT-4153-08-06)from Johnson Engineering to provide Engineering, Design and Permitting Services for the Entrance Road and Parking Capacity Improvements at Delnor Wiggins State Park (DWSP) as per the attached proposal on a Time and Material, Not-to Exceed Basis of $63,070, dated October 27, 2008. Second by Mr. Olesky. Chairman Henning asked if Staff is researching whether or not the Vanderbilt Beach Parking Garage has a legal basis for charging tourists for parking while allowing residents ofthe County to park at no charge. Specifically, whether this constitutes "dual taxation" as the tourists paid for construction of the facility (TDC funds) and are now being charged a fee to utilize it. Colleen Green, Assistant County Attorney stated first, the funding issue is under review as there is no distinction between a State or County Beach Parking Facilities, the "key" is "beach access." Secondly, the Office is researching the "dual taxation" issue associated with the Vanderbilt Parking Garage facility. 4 161 , A 1 <6ober 27, 2008 Chairman Henning noted the direction from the Tourist Development Council is for the County Attorney's office to research the "dual taxation issue" in its regard to the Vanderbilt Garage Parking Facility. Gary McAlpin noted that in Delnor Wiggins State Park, all persons entering the park pay the same user fee. Motion carried unanimously 7-1. Mr. Hill voted no. 6. FY 09 Strategic Marketing Plan Jack Wert, Tourist Director presented the Executive Summary "Review and recommend approval of the proposed Tourism Strategic Planfor Fiscal Year 09" dated October 27,2008 (Copy of Plan attached.) He provided an overview of the Plan and highlighted the following: · The Plan is on the Board of County Commissioners Meeting Agenda for October 28, 2008 meeting · On July 25,2008, the BCC did approve the Council's recommendation for utilizing emergency funds for marketing · Attempts are being made to focus on the International Markets by utilizing full time representation in the European Market · Attempts also include increased promotions in the UK, Germany and Canada and an extension of the typical summer Campaign into September · Plan is designed to focus on the customer. · While other areas are seeing a decline, Collier County's numbers have been up. · Target markets are "in state" within 4 hours drive; Out of State in Metro New York and Chicago; UK (Greater London); Germany (Munich, Dusseldorf, Frankfurt, Berlin and Hamburg); Canada (Toronto and Greater Ontario) Mr. Hendel requested clarification if a Tourist Development Council (TDC) recommendation on the Plan is required for the Board of County Commissioners (BCC) Meeting and if based on current economic times if any projections are being revised for the year 2009 Jack Wert stated if the TDC does not recommend the Plan, the item will not appear on the BCC agenda. Based on the strength of the European market, there are no plans to revise projections at this time. The objectives for the coming year are to: · Maintain the ROI at $20 spent by visitors per advertising dollar invested. · Increase average stay length to 5 days. · Increase return visits by 2%. · Increase visitor satisfaction by 3% (from 90% to 93%) · Increase web site traffic by 5%. 5 ; ,~ ..',1 ~to.r Z, 2098 J. ~. I ......~ .1 0 The success of the objectives will be ~ea~e via fAcls groups, inquiry analysis, web site tracking, 3rd party research, Media studies, TDC Tax Revenue Reports and "in market" visitor interviews, etc. Cedar Hames, Paradise Advertising and Marketing provided a detailed overview of the Economic Strategic Plan or "Emergency Plan" that began in August and continues into the fall. He noted the plan has already resulted in a substantial increase in web site traffic from International users and provided a detailed overview of the 2009 Strategic Plan. Mr. Hendel expressed concern that Staff and the related Plan presentation does not address the current economic crisis occurring worldwide. He noted 2009 may be a potential economic "catastrophe" and feels this issue should be addressed with a contingency plan within the proposed Plan. Jack Wert stated the entire Plan is predicated on the "emergency economic downturn situation" occurring in the market and current data indicates individuals are traveling, or intend to travel. He noted it is especially important to continue marketing for existing business. The Plan has built in flexibility as most of the elements within the Plan may be cancelled if necessary. Discussion ensued within other Council members noting the following: . This is not the time to reduce marketing efforts. . It is important to continue marketing in an attempt to capture the potential business that remains within the marketplace. . The Strategy is also within the corporate hospitality industry. . The Plan is a long-term plan and the destination needs to continue to maintain its appearance in the marketplace to ensure it is poised for the economic turnaround when it occurs. . The funds were available for the "Emergency Spending." Mr. Hendel stated a contingency plan should be in place due to the economic situation. Mr. Hill moved to approve the "2009 Strategic Plan." Second by Mr. Sorey. Carried 7-1. MI'. Hendel voted "no." Mr. Hendel stated he approved of the Plan; however a Section should have been dedicated to the present economic situation. Jack Wert noted Section 2, addresses the worldwide economy and related challenges and a SWOT (Strengths, Weaknesses and Opportunities) and Competitive analysis is available in Section 4 of the Plan. It was recommended the future Plan incorporate prior year data for year-to-year comparisons (budgets pie charts, etc.) 6 16/ 1 A 1 6 October 27, 2008 7. Cultural Tourism Task Force Report Jack Wert presented the Executive Summary "Review and accept reportfrom Cultural Tourism Task Force" noting there is a new Grass Roots Organization ("Cultural Tourism Task Force") working the community to promote Arts and Cultural opportunities in the area. He provided the minutes from the Groups last meeting for informational purposes. The Tourist Development Council recognized outstanding performance of Elaine Hamilton, Executive Director of United Arts Council of Collier County. VII. Old Business 1. Big Cypress Documentary Update - Information Only An update on the documentary was provided which is currently in production. The TDC funds awarded in the amount of $40,000 will be expended in the 2009 fiscal year. The documentary will be shown nationwide on PBS. Break -10:30am Re-convene -10:40am VIII. Staff Report Presentations 1. Section I a. Klages Research Report - Walter Klages PowerPoint presentation on the "September 2008 Visitor Profile" highlighted the following: · All markets are facing challenges. · The upscale market continues to be stable; the mid-range market has been more negatively affected by the recent economic trends. · Important to continue the destinations message as the competition is not "standing still" · Value packages are in demand. · A mild contraction in the overall market is currently forecasted for 2009 with the European Market continuing to expand. · The statistics did not include the short-term condominium rental market, as this data cannot be tracked (through tourist tax revenue.) Mr. Hill noted his information indicates that currently 21 % of the visitors to the area are staying in condominiums, which indicates successful efforts by the Convention and Visitors Bureau. Dr. Klages agreed and has initiated a separate analysis of the condominium market, as it is currently not "tracked." He noted some of the statistical contractions contained in the "Visitor Profile" can be attributed to the shift in the market. 2. Section II The following reports were presented by Staff: a. Director's Report - Jack Wert 7 .~ ~ JLO I b. Search Engine Report - Jack Wert Octobe, 27, 2008 1~16 c. Website Activity Report - Jack Wert d. Smith Travel Report - Jack Wert e. Sales Manager Report - Debi Debenedetto f. P.R. Manager Report - Jonell Modys g. Film Coordinator Report - Maggie McCarty h. Sports Marketing Report - Ralph Pryor Jacqueline Jensen provided the report in Ralph Pryor's absence. i. Phase V - Fulfillment & Call Summary - Ginny Demas Jack Wert provided the report in Ginny Demas's absence. IX. Detailed Staff Reports See attached reports submitted by Staff. X. Announcements Jack Wert noted the following: . Whether a December meeting should be held. . Suggested the Tourist Development Council (TDC) take a position on the concept of offshore drilling. Following member discussions, it was determined relative information regarding the issue be assembled and the item be placed on a future TDC agenda for consideration. XI. Audience Input & Discussion None XII. Council Discussion . Ms. Becker requested an update on the European Business trip to be taken by Staff next week. Jack Wert noted Staff and related support members would be traveling to London and Germany for "Round Table Discussions" with applicable groups and attending the Wodd Travel Market Trade Show in London. . Ms. Becker noted there is a lack of enforcement for the reserved parking spaces for Advisory Board members. XIII. Next Meeting DatelLocation - November 24, 2008 - Collier County Government Center, Administration BLDG. F, 3rd Floor, 3301 East Tamiami Trail, Naples, Florida 34112 8 161 1 ~ 16 ***** October 27,2008 There being no further business for the good of the County, the meeting was adjourned by order of the chair at 11:59A.M. COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Commissioner Tom Henning, Chairman These minutes approved by the Board/Committee on as presented or as amended 9 i C"t ./ Fiala ~,.., L ,J, () J A ~:~~ng -f /.1 November , 2~81 ~ Coyle . &1c MINUTJf~I~F TIrE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL MEETING Naples, Florida, November 24, 2008 RECEIVED JUL 2 0 2009 Board of County Commissioners LET IT BE REMEMBERED, that Collier County Tourist Development Council in and for the County of Collier, having conducted business herein, met on this date at 9:00 AM in a REGULAR SESSION in Building "F" of the Government Complex, Naples, Florida with the Following members present: Chairman: Tom Henning Murray H. Hendel Susan Becker Clark Hill Rick Medwedeff Robert Miller (Excused) Ed (Ski) Olesky John Sorey, III Rob Popoff ALSO PRESENT: Jack Wert, Tourism Director Gary McAlpin, Coastal Zone Management Director Colleen Greene, Assistant County Attorney Kelly Green, Administrative Assistant Misc. Corres: I Date: Item I: Copies to: 16 I 1: ..~ 1. ~em\er 24. 2008 I. Call to Order - Chairman Henning Chairman Henning called the meeting to order 9:00 a.m. It. ' Pledge of Allegiance Pledge of Allegiance was recited. III. Roll Call A quorum was established. IV. Changes and Approval of Agenda Mr. Hendel requested a future agenda item to address the relationship between the Convention and Visitors Bureau and the various Chambers' of Commerce within Collier County. In addition, an explanation ofthis relationship as it exists in Lee County. MI'. Sorey moved to approve the agenda. Second by Mr. Popoff. Carried unanimously 8-0. V. Approval of TDC Minutes 1. Regular Meeting October 27, 2008 Ms. Beckel' moved to approve the minutes of the October 27,2008 meeting. Second by Mr. Hendel. Carried unanimously 8-0. VI. New Business 1. Doctor's PasslWiggins Pass Dredging Proposal Gary McAlpin, Coastal Zone Management Director presented the Executive Summary (ES) "Recommend approval to award contract for the dredging of Doctors and Wiggins Pass to the lowest qualified bidder" dated November 24, 2008. He noted the following: . The bids are due December 5, 2008. . The item will be on the December 16, 2008 Board of County Commissioner's agenda for approval. . The dredging needs to be completed before May 1st due to Turtle Nesting Season. . Mariners will not be adversely affected by the dredging. Mr. Sorey moved to approve Staffs recommendation (Executive Summary "Recommend approval to award contract for the dredging of Doctors and Wiggins Pass to the lowest qualified bidder" dated November 24, 2008). Second by Mr. Medwedeff. Mr. Sorey noted Mr. McAlpin's concept of combining the dredging projects results in a substantial cost savings to the County. 2 16/ lA16 November 24, 2008 Discussion ensued regarding whether the Coastal Advisory Committee (CAC) made a recommendation for approval of the item for the Board of County Commissioners. Colleen Greene, Assistant County Attorney, noted her recollection was the CAC made a recommendation on the item. If no action was taken, she will review the procedure for approval of the item and address any action required in the Executive Summary prepared for the Board of County Commissioners. Mr. Sorey, (Chairman of the CAC) noted the bids will be received by December 5,2008 and the next CAC meeting is December 11,2008. If any technical deficiencies exist, it may be corrected by the CAC before it appears on the BCC agenda. Motion carried unanimously 8-0. 2. International Research Project Report Jack Wert, Tourism Director, and Walter Klages of Research Services Data, Inc. provided the Executive Summary "Review the findings of the International Research Project", dated November 24,2008 and document "International Research Project" dated November 21,2008 noting the following in a Power Point Presentation: · The research was conducted with the emergency funds approved by the BCC in July 2008. · Research trips were taken to the targeted markets of UK and Germany November 3 -7, 2008 and included "one on one" meetings with industry representati ves. · The addition of full time representation in the markets ensures a strong commitment to Tour Operators by the Convention and Visitors Bureau. · Additional Familiarization Trips (FAM's) are necessary for Industry Representatives (Travel Agents, Journalists, etc.) · European's continue to travel, are not cancelling existing bookings to the US and looking for good values · The region attracts high-end travelers who book vacations through Travel Agents (as opposed to the internet, etc.) · New Convention and Visitor Bureau Internet sites are up in Germany and the UK, but need enhancing. · US immigration policies and customer service continues to be a negative impact for travelers to the US (made to feel like "second class citizens.") · Advance Sales by Tour Operators have increased over 2008 figures; however January is traditionally the largest booking window. · Future travelers will be younger, seeking low cost or Self Catered accommodations (available cooking facilities, etc.). · The competition for the market is Coastal Spain, France, Canary Islands, Indian Ocean, North Africa and Barbados, Caribbean and Dubai, Asia. 3 November 24,2008 In conclusion, they rUJ9 will bf aUl~ar Lt the outlook for the market is positive; however markelitt plans may be altered if necessary. .. Discussion ensued noting year round destination to the region should be promoted and a marketing plan (education, proper training of individuals, coordinating trade show appearances in adjacent countries, etc.) is in place for the full time representatives Mr. Popoff moved to accept the Report ("International Research Project" dated November 21,2008). Second by Ms. Beckel'. Carried unanimously 8-0. 3. Meeting Schedule for December/January Jack Wert presented the Executive Summary "Discuss December and January TDC meeting schedule" dated November 24, 2008. He recommended: . Canceling the December 22, 2008 meeting. . Scheduling the Annual Board of County Commissioners/Tourist Development Council (TDC) Workshop on January 20,2009. . Scheduling a Regular TDC Meeting on January 26, 2009. MI'. Hendel moved to approve Staff's recommendation on the meeting schedule. Second by MI'. Sorey. Carried unanimously 8-0. 4. FY 09-10 Grant Application Review Jack Wert presented the Executive Summary "Review and recommend Grant Applications for Category Band C for FY 09-10 Grant Cycle" dated November 24, 2008 and attached document. It was noted revised pages 10 and II were provided to the Council today. Mr. Sorey moved to approve the document ("Collier County Tourist Development Council Special Event Funding Request Category "B" Fiscal Year 2009-2010" subject to thefollowing changes: . Page 4 of 53, TIMETABLE FOR REVIEW:, paragraph 2 to read: "Completed applications must be received by the Tourism Department office no later than 5:00 PM on Tuesday, March 31, 2009. Applications shall be delivered to the Tourism Department Office: 2050 North Horseshoe Drive. Suite 218, Naples, FL 34104. For further information, telephone (239) 252-2384." . Page 7 of 53, PROJECT GUIDELINES, #6. Authorization for Jack Wert to alter the language as necessary to allow late submittals on a case-by- case basis/individual basis if merited. . Page 7, #7 and #15 guidelines combinedfor clarity. . Revised pages 10 and 11 handed out today to be substitutedfor the original pages in the packets. Second by Ms. Becker. Carried unanimously8-0. 4 16/ 1 A 1 6 November 24, 2008 5. Offshore Drilling Discussion Jack Wert presented the Executive Summary (ES) "Review and recommend a position on offshore Florida drillingfor natural gas and oil" dated November 24, 2008 and related documents. He noted the Florida Association of Convention and Visitors Bureau adopted the position recommended in the ES. Discussion ensued regarding the merits of consideration #4. Mr. Sorey moved to approve the Executive Summary "Review and recommend a position on offshore (the) Florida drillingfor natural gas and oil" subject to the following change: · CONSIDERATIONS - removal of #4, "Afive-year moratorium on new leases in the eastern Gulf of Mexico must be established so State officials can evaluate oil production safety and impact on Florida's natural resources. This moratorium should permit exploration by seismic and geophysical scientific testing to identify potential future oil and natural gas reserves. " Second by Mr. Popoff. Carried 7-1-no. MI'. Hill voted "no." Break-10:30am Reconvene - 10: 37 am 6. Quarterly Financial Review Jack Wert presented the Executive Summary "Review and recommend approval of Quarterly Financial Statement for TDC funds" dated November 24, 2008. The Council recommended future Statements include a notation for any variances (budget to actual) over $100,000. Mr. Popoff moved to approve the "Quarterly Financial Statement for TDC funds" subject to the above recommendation. Second by Mr. Olesky. Carried unanimously 8-0. VII. Old Business None VIII Staff Report Presentations 1. Section I a. Paradise Advertising Fran Vaccaro of Paradise Advertising and Marketing provided a PowerPoint presentation outlining a monthly review of advertising and marketing efforts. It was noted there was a substantial increase in inquiries from the targeted International market as a result of the "Economic Emergency Campaign." 5 '1<~. i t~ ,~ pq. tA1{1 . November 24, 2008 It was noted Staff should consider selling advertising on the Convention and Visitor's Bureau International web sites. b. Klages Research Report - Walter Klages Dr. Klages provided a PowerPoint presentation on the "October 2008 Visitor Profile." It was noted the "visitor segments" should differentiate between condominium and hotel users. 2. Section II Staff presented the following reports: a. Director's Report - Jack Wert The Council requested the Tourist Tax Collection History be provided on one individual page. b. Search Engine Report - Jack Wert c. Web site Activity Report - Jack Wert d. Smith Travel Report - Jack Wert Chairman Henning announced his one-year term on the Council was expiring. The Council and Staff recognized Chairman Henning's service to the Council. Chairman Henning left at 11 :27am Mr. Hendel assumed chairmanship of the meeting. e. Sales Manager Report - Debi Debenedetto Mr. Hill left at 11:31am f. P.R. Manager Report - Jonell Modys g. Film Coordinator Report - Maggie McCarty h. Sports Marketing Report - Ralph Pryor In Ralph Pryor's absence, Jack Wert provided the report. i. Phase V - Fulfillment & Call Summary - Ginny Demas IX. Detailed Staff Reports See attached reports submitted by Staff. 6 16/ lA16 November 24,2008 x. Announcements Jack Wert reminded the Council of the TDC/BCC Workshop on January 20,2009 and the Regular TDC meeting on January 26,2009. XI. Audience Input & Discussion None XII. Council Discussion None XIII. Next Scheduled Regular Meeting Date/Location - January 26, 2009 - Collier County Government Center, Administration Bldg. F, 3rd Floor, 3301 East Tamiami Trail, Naples, Florida 34112 There being no further business for the good of the County, the meeting was adjourned by order of the chair at 11:58 A.M. COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Tom Henning, Chairman These minutes approved by the Board/Committee on as presented or as amended 7 16 I 1 A 17 ...... Iltu111.,"" s.ac~ M.s.,.k Ad,,'sory 601ft1ftItt.. 2705 Horseshoe Drive South Naples, FL 34104 January 8, 2009 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes: December 4, 2008 V. Transportation Services Report A. Budget Report - Caroline Soto B. Project Manager Report - Darryl Richard VI. landscape Maintenance Report - ClM VII. Old Business A. Ordinance Modification B. Chair Report VIII. Working Group Update's A. Utilities - Charles Arthur B. Maintenance - Bruce Forman C. Tax Analysis - Bud Martin D. Liaison - Dick Lydon IX. New Business X. Public Comment XI. Adjournment The next Meeting is scheduled at 2:00 p.m., February 5, 2009 ST. JOHNS PARISH LIFE CENTER 625 111TH Ave. Naples, FL. )1 11IIIII1: Copies to: ..... Fiala ()F~ ~ Halas ~~~~ Henning_~_ 114U11i-"" J:~A AllIII80" eo....ltt.. 2705 Horseshoe Drive South Naples, FL 34104 n lA17 October 15, 2009 RECEIVED JUL 1 4 2009 Board of County CommiSSioners AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes: June 4, 2009 V. Transportation Services Report A. Budget Report - Caroline Soto B. Project Manager Report - Darryl Richard VI. Landscape Maintenance Report VII. Old Business VIII. Working Group Update's A. Utilities - Charles Arthur B. Maintenance - Bruce Forman C. Tax Analysis - Bud Martin D. Liaison - Dick Lydon IX. New Business X. Public Comment XI. Adjournment The next meeting is at 2:00 P.M. on November 5, 2009 ST. JOHNS PARISH LIFE CENTER 625 111TH Ave. Naples, FL. ..,,1... coo_: 011I:_ - ~~r !"l ;L ~ ',f ,-..'" 161 i_Al? "",",-"" B"'~ M.s.7.k Ad,,'so'Y eolllllllll.. 2705 Horseshoe Drive South Naples, FL 34104 December 4, 2008 MINUTES I. Call Meeting to Order The meeting was called to order by Dick Lydon at 2:01 P.M. II. Attendance Members: Bud Martin, Dick lydon, Charles Arthur, Bruce Forman, Bill Gonnering (Excused) County: Caroline Soto - Budget Analyst, Liz De leon - A TM Others: Jim Fritchey - ClM, Chris Tilman - Malcome Pirnie, Darlene Lafferty - Mancan, Michael Ward - RWA III. Approval of Agenda Add: I.X. A. Chair Report Charles Arthur moved to approve the agenda as amended. Second by Bud Martin. Motion carried unanimously 4-0. IV. Approval of Minutes - October 23,2008 Dick Lydon commented that Committee Members did not receive the Project Manger Report as noted in the October 23, 2008 Minutes. Liz De leon clarified that the email was distributed to a diverse group. Bud Martin moved to approve the minutes of October 23, 2008 as submitted. Second by Bruce Forman. Motion carried unanimously 4-0. V. Transportation Services Report A. Budget Report - Caroline Soto distributed and reviewed. (See attached) ~ Line 1 Pending Ad Valorem Tax $734,499.22 ~ Available Improvement General $4,221,050.82 ~ RWA P.O ($51,000.00) was not reflected in the Budget Report B. Project Manager Report - Darryl Richard Liz De Leon distributed and reviewed. (See attached) · (VA-24) RWA Survey for FPl Power line Underground Installation Project - Phase I - Issue NTP by December 8, 2008 I Charles Arthur announced that FPL cla~ ~e~lar~o Cle17 "1 Preliminary System Design faster. Chris Tilman reviewed the following timeline to complete the System Design: i. Pot holing ii. Payment of the FPL Fee ($13,000) iii. Preliminary Design complete in 4 - 6 weeks iv. Prepare necessary Adjustments to the Design Discussions ensued concerning Comcast Cable and it was determined that the MSTU was responsible for the cost of (Comcast) in-ground Line Burial. Charles Arthur stated the process of persuading individual Homeowners to convert from overhead connections would begin. Jackie Bammel reported a total of 8 overhead sites on Gulf Shore Dr. required conversion. The suggestion was made to conduct a Public Meeting in March 2009 to update the Residents. VI. landscape Maintenance Report - ClM - Jim Fritchey It was suggested that Lew Schmidt conduct the Maintenance drive through(s) during Bruce Forman's 3 month sabbatical. Jim Fritchey reported the following: · Fertilizer was needed · Mulching complete · An Estimate was submitted to Darryl Richard for Ixora replacements Bruce Forman requested to be copied in on future estimates. VII. Old Business A. Ordinance Modification - Item was tabled VIII. Working Group Update's A. Utilities - Charles Arthur - Previously discussed under V. B B. Maintenance - Bruce Forman - No Maintenance issues to report C. Tax Analysis - Bud Martin stated the requested Tax data (in April & May) was not received. Liz De Leon was requested to contact Mr. Lilly to obtain the Tax Data. D. Liaison - Dick Lydon - None IX. New Business A. Chair Report - Dick Lydon announced he was required to give a report to the Board of County Commissioners. He requested input from the Committee. Discussions ensued concerning the Public Meeting. It was agreed to request a Public Meeting March 9, 2009. 2 16' l!A 1 7 1 Dick Lydon volunteered to coordinate a meeting room with St. Johns Parish Life Center. Bud Martin expressed concern that Beautification (equivalent to MSTU) was being conducted by the County in areas where MSTU(s) were not formed and the Residents were not required to pay additional Tax. Discussions developed regarding the January 1, 2009 meeting date. It was agreed to reschedule and the preferred date(s) were January 8, 2009 or January 15, 2009. Liz De Leon reported that the ClM Contract was extended until June 13, 2009. X. Public Comment - None XI. There being no further business for the good of the County, the meeting was adjourned at 2:58 P.M. Vanderbilt Beach MSTU Advisory Committee These minutes approved by the Committee on -,.. ~. rJ q as presented . .f' or amended . The next scheduled meeting TBD ST. JOHNS PARISH LIFE CENTER 625111TH Ave. Naples, FL. 3 RECEIVED JUl 2 7 2009 11",",,,,"" B"'~ M.s.7 JtrdOfCoun~CommLuloner,. 161~1It17 v AtI",so'Y eo".".ltt"" 2705 Horseshoe Drive South Naples, FL 34104 Summary of Minutes & Motions Fiala Halas Henning r Coyle Coletta ~ :/ December 4, 2008 III. Approval of Agenda Add: I.X. A. Chair Report Charles Arthur moved to approve the agenda as amended. Second by Bud Martin. Motion carried unanimously 4-0. IV. Approval of Minutes - October 23,2008 Bud Martin moved to approve the minutes of October 23, 2008 as submitted. Second by Bruce Forman. Motion carried unanimously 4-0. V. Transportation Services Report B. Project Manager Report - Discussions ensued concerning Property owners and the conversion from overhead connections. It was reported that a total of 8 sites on Gulf Shore Dr. required the conversion. It was suggested to conduct a Public Meeting. IX. New Business It was agreed to conduct a Public Meeting March9, 2009 to update the Residents. Discussions developed regarding the January 1, 2009 meeting date. It was agreed to reschedule and the preferred date(s) were January 8,2009 or January 15, 2009. Misc. Corres: Date: Item#: :::-I);"'S to: J.OI Collier COURty, Florida Vanderbilt 8each MSTU Adjusted Balance Sheet (Unaudited) As of respec:tive date 16/ lA.t? Unaudited As of 9/30/2008 12/4/2008 Pooled cash and investments $ 3,820,064.64 4,052,990.96 Market valuation of investments (done annually) (3,711.42) (3,711.42) Due from Tax Collector 9,273.12 17.84 Due from Property Appraiser 1,161.78 Due from other funds Interest receivable 19,984.24 19,984.24 Total Assets $ 3,846,772.36 4,069,281.62 Goods Receipt/Invoice Receipt $ 3,258.33 Accounts Pa able Revenues: Ad Valorem Collections 919,828.83 241,900.78 Interest Revenue 148,954.47 5,495.28 Miscellaneous 503.65 Residual Transfer In Expenditures: Other Contractural Services (34,953.77) (2,575.48) Engineering (7,600.00) Indirect Cost Reimbursement (5,300.00) (1,700.00) Water and sewer (38,277.36) (2,549.13) Sprinkler maintenance (1,758.85) Landscaping (36,516.53) (902.04) Mulch (3,511.20) (2,926.00) Other miscellaneous (fertilizer, electricity, etc.) (7,621.25) (17.46) Improvements - General (Capital) (104,550.82) (897.00) Transfer to PA (6,168.85) (1,727.35) Transfer to TC (9,357.31) (5,056.96) Transfer to Fund 111 (Unic. MSTD) (21,900.00) Total Liabilities and Equity $ 3,846,772.36 4,069,281.62 Collier County, Florida Vanderbilt Beach MSTU Source of monies from Inception - CUMULATIVE Thursday, December 04, 2008 r 6 t 1~ 1 7 1 Prepared by: Darryl Richard, Project Manger, Collier County Department of Alternative Transportation Modes Tessie Sillery, Operations Coordinator, Collier County Department of Alternative Transportation Modes Vanderbilt MSTU Proiect Status Note; Committee not meeting for June/July/August. (V A-24)- ACTIVE -(POC: Darryl Richard) RW A Survey for FPL Powerline Underground Installation Project - Phase One 2-20-08: Working Group Approval for RW A Survey Contract 6-27-08: RW A submittal of pot-hole dig areas for additional survey. 7-22-08 - 11-6-08: Review of survey data with FPL and confirmation of number of areas for additional digs (utility locates). 11-6-08: Committee Approval of$51,000 total for additional survey. 11-17 -08 : Working Group review of survey data and coordination meeting. Vanderbilt - FP&L Survey - RWA PHASE Start - End Date Approval By Working Group 2/20/2008 R W A to submitt Revised Scope 2/21/2008 Work Order Process 2/21/08 - 3/5/08 Received Purchase Order 3/10/2008 NTP 3/1 0/2008 90 Day Survey 6/8/2008 Survey Complete 6/20/2008 Review Survey with FP&L 6/20/08 to 9/17/08 Tele-Conference w/ FPL and R W A - review of survey 9/17/2008 R W A Response to FPL RFI 9/22/2008 FPL Confirmation for pothole locations 9/26/2008 R W A quote for additional work - Due Date 10/17/2008 R W A quote for $51,000 additional 10/14/2008 Malcolm Pirnie Recommendation to approve quote 10/20/2008 MSTU Committee Approval for additional services 10/23/2008 RWA Delivery of signed Work Order - Due by 11/21/2008 Staff Work Order Issue 11/21108-12/8/08 Notice to Proceed R W A additional services 12/8/2008 RWA Re-Survey w/ Pot holes (90 days) 12/8/08-3/3/09 *note: RW A Mike Ward verbal commitment of '2 weeks' may advance schedule Delivery of Re-Survey to FPL for approval 3/3/2009 FPL approval of survey due 3/18/2009 BELOW IS PROJECTED DESIGN TIME-LINE-REQUIRES ENGINEER REVIEW /CONFIRMA TION MSTU Payment of Engineering Deposit 3/18/2009 FPL DESIGN (8 months (maximum) 3/18/2009-11-18-09* * note: new software FPL recently purchased may reduce design time FPL Delivery of 'first draft' design 11-18-09 Review of design w/ Comcast 11-18-09 to 12-15-09 Identification of potential easements 11-18-09 to 12-15-09 Preparation of Final Design FPLlComcast 12-15-09 to 2-15-09 Delivery of Final Design - Phase One 2-15-09 I 16' 1 A 17 (V A-23)- ACTIVE -(POC: Darryl Richard) Ballpark Estimate & Committee Approval for payment(s) to FPL for Engineering Deposit(s). 5-3-07: Committee request that Staff call a Special Meeting only if ROW Agreement is received. Committee states that Approval of the Ballpark Estimate will not be considered until County has received ROW Agreement from FPL. Next Meeting is September 6,2007. 5-16-07: Estimate received from FP&L - $6,680,650.00 - Survey is not included. 5-20-07: FPL confirms that additional detail will be provided with Engineer's Binding Cost Estimate. 7-19-07 : FP&L Right of Way Agreement from Grover Whidden - County Attorney's reviewing 9-10-07: Committee still waiting on agreement with the pending estimate. 10-18-07: Committee has provided necessary Approval for Engineering deposit in the amount of $56,712.00. Engineering Deposit fee will be included in Executive Summary to BCC on 11/27/07. 1-3-08: Payment of Engineering Deposit is pending actual confirmation ofFPL 'signature' to ROW Agreement. No payment will be made until FPL has signed agreement. 5-1-08: Payment for Phase One Project pending approval ofRW A Survey by FPL - phase one payement is: $13,027.00 (pending FPL approval of survey) 6-4-08: Payment for Phase One Cost of $13,027.00 is pending FPL approval of Survey. 11-6-08: Approval for additional survey per FPL request. Payment pending final approval of Survey. (V A-18) - ACTIVE-ONGOING (POC: Tessie Sillery) - Maintenance Contract - Contract #05-3687 "Vanderbilt Beach Beautification MSTU Roadway Grounds Maintenance"; Current Renewal Period expires December 13,2006. PO#4500052464; dated 10/06/2005; Commercial Land Maintenance (Vendor 100671); Notice of Award sent December 15,2004; First Contract Period 12/14/04 to 12/13/05; Second Contract Period 12/13/05 to 12/13/06; Note: 2 additional renewal periods remain. (Maximum extension this contract is to 12/13/08 June 13,2008) 12-3-08: Commercial Land Contract Extension to June 13,2008 approved by Purchasing. (V A-25) - COMPLETE -(POC: Darryl Richard & Tessie Sillery) - Public Meeting to inform the public - FP&L - burial of cables. 3-10-08: 200+ people in attendance - committee & FP&L (Grover) made presentations and answered questions. 5-1-08: Minutes approved from Public Meeting at regular Committee Meeting. (V A-15) - COMPLETE - (POC: Darryl Richard) -ROW AGREEMENT -Power Line Underground Installation FISCAL IMPACT OF PROJECT: $6,151,000.00 PROJECT SCHEDULE: Vanderbilt MSTU: ROW Agreement Phase- FPL Powerline - Underground Installation This is Completed and Closed PHASE Start - End Date 4/23/2007-517/2007 (2 week FPL Commitment) 11/7/2007 1117/2007 (actual) 11127/2007 New Date: 12-11-( Legal Review Finalized ROW Agreement Final Document BCC APPR Project Preliminary Research Phase; Construction Cost: $6,151,000.00; 2 1611AH7 Preliminary Phase; FPL Request Further Breakdown of Project into 1/2 of Gulf Shore Drive for project cost to come in at approximately 3.5 million. MSTU Committee Sub-Committee Chair for FPL (Charles Arthur) to set up meeting with Commissioner concerning his request for a meeting with Committee representative, FPL representative (Grover Whitten), and representative from Homeowner's Association (member TBD). Subcommittee Chair Charles Author was to meet with Commissioner Frank Halas regarding this request and report to Staff. Tom Kuck, of Collier County, Engineering Services Department, Engineering Services Director is new contact as per Charles Arthor. Currently the Project is not moving forward due to budget constraints, unresolved procedural issues (lack of documentation from FPL i.e. Right of Way Agreement for the purposes of relocation of existing utilities and future relocation of existing and installed utilities as a result of the project. During the 1-6-06 MSTU Budget meeting the option ofa 'Revenue Bond' was mentioned by Mike Isackson he said that this would have to be confirmed. FPL is to provide the requested document for agreement between FPL and Collier County. 4-17-06 - ACTIVE - FP&L to provide agreement for right of way - pending 5-1-06 - Need Documents from FPL in order to proceed with project. 5-15-06- Charles reported that FP&L would have it in a few weeks and will report to proj. mgr. 5-24-06-Call Jamie French to follow-up on status of FPL reI. to County Activities 5-30-06 - Jamie French reports Grover Widden is waiting for public service commission to approve agreement with collier county and 25% matching funding. 6-12-06 - Contacted Jamie French to obtain exact meeting times/dates which the Public Service Commission will be considering the 25% FPL cost sharing proposal and the Vanderbilt Beach FPL Powerline Burial Project. 6-27-06 Contacted Jamie French to obtain exact meeting times/dates which the Public Service Commission will be considering the 25% FPL cost sharing proposal and the Vanderbilt Beach FPL Power line Burial Project. 7- 18-06; Review by public service commission - pending on approval ofBCC Vanderbilt Ordinance- Amendment. 8-7-06: BCC approval on 7/25/06 for ordinance revision to include burial of power lines. 8-22-06: Jamie French confirms meeting with Grover Whiten (Andy Whitely-alternate) and CDES staff on August 24,2006 to review 'Hardening' program. Currently the Public Service Commission has not approved the 25% matching program by FPL (pending). Additionally, Kate Donifrio, FPL reports that they have yet to receive the final copy of the 'agreement' for ROW utilization for the project from the FPL attorney office. 8-24-06: Jamie French, CDES, Diane Flagg, A TM Director, and Tadd Pluck, TECM Engineer attend CDES/FPL Meeting of August 24, 2006. Still under review Oct-Nov Public Service Commission will review to approve FPL proposal of25% Cost Sharing and Right of Way Agreement and Depreciation value is under review. Funding for private individuals cannot be publicly funded (question). Switch Boxes above base flood elevation (question). 8-31-06: Jamie French communicates that Tadd Pluck has the Right of Way Agreement that Grover has been referencing to in previous conversation. 9-14-06: Jamie French reports that the County Attorney is reviewing the proposed ROW agreement. And that the Flerida State Legislature and Public Service Commission has to approve the 25% proposal from FPL. After these approvals the MSTU Committee needs to consider plan to finance the proposal which is about 6 million (2006 FPL quote). 12-19-06: Copy of ROW Agreement forwarded to County Attorney Scott Teach for review. 1-3-07: Copy sent to Thomas Palmer County Attorney 1-10-7: County Attorney - FP&L agreement under review 1-17 -07: Meeting to be set up with Charles / Grover Whidden /Darryl/Diane - regarding agreement 1-24-07: Meeting was cancelled due to Charles being out of town and other information needs to be distributed. 2-28-07: Requested state statute # - Florida Statutes, ~ 337.403(1), 3-23-07: Request for Drawings from Vanderbilt Sidewalk Project to Trinity Scott 3-26-07: Review of Survey Data with Paul Masters and Ray Magsumbol 3-29-07: Meeting has been scheduled in the Bee Conference room - Date: April 12, 2007 - at 2:00pm - attendees - County Mgr/ Commissioner Halas/ Charles Arthur, Kathryn Donofrio and FPL members. The meeting agenda includes :Review of the final draft of the ROW agreement Engineering Design and Construction time line . 3 ~? 1 ~~O f r, t ft 1 '7 4-12-07: Meeting at BCC office. FPL will work on Agreement with County Legal. Final Version of agreement requires BCC approval. Submittal of revised project quote request pending Committee review/approval. Coordination with FPL Working Group Leader Charles Arthur on revised quote request in preparation of Committee approval. 4-23-07: Scott Teach sends documentation for agreement to Grover Whidden. FPL response pending due by April 26, 2007 as per commitment in meeting 4/12/07. 4-24-07: Request for re-quote of ballpark estimate sent. Revised estimate due by May 15,2007 from FPL. 5-16-07: Estimate received from FP&L - $ 6,680,650.00 - Survey is not included. 5-25-07: Grover Whidden indicates that agreement would be produced by June 15,2007. 6-15-07: Agreement has not been received from FPL. 6-19-07: Phone conversation with John Lehr, FPL confinns that the MSTU would have to provide a survey of the project roadways. John Lehr will forward a sample drawing for use in obtaining scope of services from surveyors. John confinns that the 25% GAF will be assessed in the CIAC Estimate. John confinns in order to qualify for GAF 25% project is required to have 3 pole miles, and homeowner hook-up is to be completed within 6 months of last major power supply connection. Project may be phased for a total of 3 pole miles, however, time in between projects (phases) cannot exceed one year from end construction to begin construction. 7-19-07: (Grover Widden) FP&L Agreement emailed to County and County Attorney's reviewing agreement 9-4-07: Request sent to Scott Teach to obtain finalized agreement. 10-8-07: FPL and County Legal reviewing a final version of agreement. 10-11-07: County Attorney - Teach sent final version of agreement to County Staff. 10-16-07: Right of Way agreement was emailed to Committee members. 10-18-07: ROW Agreement presented to Committee; Vanderbilt MSTU Committee approved ROW Agreement as submitted. ROW Agreement will be forwarded to FPL for approval prior to going to BCe on Nov. 27,2007. 11-1-07: Response from FPL is still pending. Deadline for BCC 11/27/07 is 11/08/07. 11-7-07: FP&L Agreement email to us by Scott Teach. 12-6-07: Revised agreement submitted for approval by Committee prior to 12-11-07 BCC Date. 12-10-07: Going before BCC on 12-11-07 for approval. 12-11-07: BCC Approval of ROW Agreement 1-3-08: Meeting has been scheduled with FPL on January II tho Staff is coordinating with annual contactors for survey to produce Exhibit B (90 day time-frame). 1-11-08: Met with FP&L and received fully executed document. Sent Agreement to recording. (V A-22)- COMPLETE -(POC: Darryl Richard) Parks & Recreation Signs 1-3-07: Murdo - parks & rec. - addressed committee on design 1-29-07: Murdo will report to Committee at 2-1-07 regular meeting. 2-1-07: Murdo reported with approx. estimate - committee agreed to spend up to $12.000.00 2-21-07: PO sent to Murdo for $15,500 of which Parks & Rec will be IGC'ed at time of invoice $4,000.00 4-5-07: Got the following update from Murdo Smith - Penn it has been issued and the sign is being constructed. Murdo will meet up at the site with Lykins to get the proper placement of the sign. 4-26-07: Murdo Smith indicates that sign location will be further from intersection. 5-2-07: Scan of 'sign location map' sent to Lykins Signteck and Collier Parks & Recreation to confinn sign location for Landscape Maintenance Working Group. 7-20-07: Confinned with Murdo Smith - Sign footings have been installed - concrete base 8-12-07: Sign installation is completed with sign logo(s). (V A-17) - COMPLETE -Conversion to Motorola Irrigation Controller. 9-14-06: Committee votes for staff to proceed with conversion to Motorola Controller. 9-22-06: Site inspection and coordination with existing project drawings. 10-3-06: Verification of specification for Motorola irrinet controller with Irrigation Project Manager Roger Dick. Request for Quote from E.B. Simmonds is due by Oct. 20, 2006. E.B. Simmonds to provide all electrical components. 4 16/ ;{ A 17 f 10-18-06: E.B. Simmonds quotes complete project at $22,790.00; requires Committee Approval in order to proceed. 11-2-06: Committee votes not to proceed with Motorolla Irrigation Controller Conversion. 11-2-06: Project cancelled. V A-19) - COMPLETE-SDP PLAN REQUEST -Request for SDP Plan for Developments within MSTU Boundary - As per MSTU Committee discussion on 10/5/2006. 11-17 -06: No Plans on record as being submitted for review in Transportation per John Podczerwinsky. Plans once received wiII be forwarded to MSTU Liason Stafffor review. (V A-16) - COMPLETE -eLM Outstanding Maintenance Items Added on September 14,2006: l. Replace 2 valve boxes (and/or covers) at Pine and Vanderbilt Drive. 2. Cut the tops of the ficus hedges as per Working Group direction during previous walkthroughs. Replace 3. any dead and or dying bougainvilIea and trim all bougainvilIeas to eliminate all leaders. (Comments regarding "north of Trade winds' bougainvilIea - inspect for replacements and/or pruning) 10-5-06: Item #2 and #3 completed. 10-26-06: Item #3 Completed; all valve covers are in place. (V A-21) - COMPLETE -Request for Staff assistance with vehicles parking on irrigation heads and valves along Vanderbilt Drive. 10-20-06: Margie Hapke, Public Information Coordinator, Public Utilities/Admin; contacted regarding Committee request. 10-23-06: Margie Hapke sends notification to all field crews to avoid parking on grass and in particular sprinkler heads and landscaping within Vanderbilt MSTU Boundary. (V A-20) - COMPLETE -Request for FPL to trim trees from around power lines. 10-05-06: Committee request to have staff contact FPL to have them trim powerlines within the MSTU Boundary. 10-20-06: Becki Daniels, FPL, Vegitation Management, Senior Utility Arborist West Region contacted regarding Committee request. 10-26-06: Becki Daniels has deligated inspection and corrective action with 'Mike' ofFPL field arborist maintenance crew. Trees are to be inspected and pruned as per standard FPL practices. (V-14) COMPLETE -Bench Replacement QUOTE RECEIVED FROM ANNUAL CONTRACTOR VARIAN CONSTRUCTION FOR $16,104.00 ($10,229.00 Installation; $5,875.00 Materials) February 10, 2006. 3-06-06 - CLM to provide quote as per committee request. 4-6-06 - CLM quote for $3,057.20 Approved by Committee April 6, 2006. 4-12-06 - Bench Order PO Sent to Contract Connections - Order will be shipped to CLM. 5-1-06 - Product order is pending, CLM is ready to install. 5-15-06 - No change in status waiting on material. 5-30-06 - Mark Adams reports bench order will arrive within two weeks and are being shipped to CLM. 6-12-06 - Still waiting for delivery. 6-21-06; Check w / Mark Adams on status 6-27-06; Order will be delivered in two weeks - Per Mark Adams 7-12-06; Order was to be shipped out july 11th - in transit to commercial land maint. 8-14-06: Order received by CLM and will be installed beginning August 23, 2006. Installation is to be complete by September 1, 2006. 9-14-06: Installation Complete By Commercial Land. (V- I) -COMPLETE- PROJECT-REVISION TO VANDERBILT MSTU ORDINANCE 5 l' ; LO~ 1~ 17 ~ 5-25-06-Scott Teach contacted regarding revision. 5-30-06 - Scott Teach is working on revising ordinance. 6-12-06 - Darryl emailed the revised ordinance to scott for approval & Dick Lydon. 6-27-06: Revising original draft coordinates and adding fiscal. 7-18-06 - BCC to approve Amended Ordinance 2006- 7-25-06 7-25-06: BCC Approves Ordinance Revision. 8-22-06: Revision to ordinance is complete (V-2) COMPLETE-Report on Interest Rate for MSTU. Derrick Johnson reported the interest earnings for the Vanderbilt MSTU Committee. The Committee requested that Derrick provide an annual tabulation of the interest earnings since the creation of the MSTU in 2001. 3-20-06 - Tessie has request meeting with Derrick Johnson. 4-17 -06 - Derrick Johnson to attend next MSTU 5-1-06 - Derrick Johnson to provide 5 year report on interest earned. 5-15 06 - Derrick Johnson provided and committee satisfied with report. 5-15-06 - Committee requested an additional report with mstu report. 5-30-06 - Complete: Derek reported at mstu meeting. May 4th. (V-3) PROJECT CANCELLED-Effluent Connection - Project Preliminary Research Phase; Construction Cost: $900,000.00; Design Cost: $170,000.00; (V-4) COMPLETE-Bluebill and Baker Carroll Point Planting Project - Project Complete July 1,2005; $11,006.00 Project Complete (V-5) -COMPLETE - Bluebill and Gulf-Shore Drive -Project Complete August 30, 2005: Construction: $2,571.00; (V-6) -PROJECT CANCELLED-Plantings Bayview @ Gulfshore Drive - Cancelled 8/16/05; Construction Cost: $1,590 (V-7) PROJECT CANCELLED -Channel Drive @ Gulfshore Drive - Cancelled 8/16/05; Construction Cost $1,590 Project Scope to possibly include irrigation. (V-8) - PROJECT CANCELLED - Street Sign Project-Pending Vanderbilt HOA Approval: Construction: $15,390.00 Requires HOA Approval. Project is not approved by HOA (l0-18-05 report from Lew Schmidt). (V-9) - PROJECT CANCELLED-Plantings Illth at Vanderbilt Drive Plantings. (V -10) - COMPLETE- Sod Refurbishment Project - Project 50% Complete; Construction & Materials Cost: West Area ($3,999.20) ; East Area ($3,999.85). Project 100% Complete on 10/1105 (V-tO) -NON-MSTU PROJECT-Gulf Shore Drive Sidewalk Project-Pathways-Non-MSTU Project; Trinity Scott to report on the status of this project. Trinity Scott to report Status. Change Order to project is being processed. (V-II) -NON-MSTU PROJECT- Sidewalk Project-East Side of Vanderbilt Drive (Vanderbilt Beach Road to Illth Avenue- Non-MSTU Project; Pathways Project; Trinity Scott to report on the status of this project. Trinity Scott to report Status (V-12) - COMPLETE, Vanderbilt Drive - Plant Material Replacement Project. Need to review plant locations with Commercial Land Maintenance prior to installation. Schedule at next sub-committee meeting. Meeting to be scheduled after Lew Schmidt's meeting with HOA on 1/9/06. 6 I' '''''1 ~ r.', 16 ,~. ~;/ lA17 (V-13) - COMPLETE-BACKFLOW PREVENTION-REPLACEMENT; Backflow preventor failed to operate. Reported on 3/22/06 and repaired on 3/28/06. 7 'l_ji;I'I~ .::?:;::::::~;:::;<?T[II:~:;:~;:j:;:;i::lr::!!'.' .~$S.~$t:..lD:. .1" ...>1 ,..... ...............................,.. . ;7:;;:::;:::;::;::):: ;~:::::::;::;::;~~~:::::::~:::;;~:;::;:~:: '. i' -.' .: 161 VANDER$tlX BEACH MSiU UtiLITY UNOERGROUNDING PROJECT-PHASE f E;.".BIII Iii ii _.........,............,..77~r-=J 1111~iiil~ I ~ f1~WK$~:) ---11.111---- @@~~9 ; 1I.11t- .., illl.ill ~. ._~ 11~lfIIl;lll~ ---iiiillll [ YES :'j' , I ----~- lillllf'lill:[1111 . YES ......1 '::;:;:::;:::::;:!~~m;::::::::}::;::! (fSPi ...... '~iG(i(:::':::~ ... ..... -.............-........ ..- j (0 J[:[::[f:::i;/~1~i~~J:jf~~ltj. . !' 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'. < " ......~Q.__I ~ "MIl"" "..J ~~'-A 1 7 / Ad~IBOIY eo....,tt.. 2705 Horseshoe Drive South Naples, FL 34104 June 4, 2009 MINUTES I. Call Meeting to Order The meeting was called to order by Dick Lydon at 2:00 P.M. II. Attendance Members: Bud Martin, Dick Lydon, Charles Arthur (Excused), Bruce Forman (Excused), Bill Gonnering County: Darryl Richard-MSTU Project Manager, Tessie SilJery-Operations Coordinator, Caroline Soto-Budget Analyst Others: Jim Fritchey-GLM, Chris Tilman-Malcome Pirnie, Lew Schmidt- Resident, Darlene Lafferty-Mancan III. Approval of Agenda Add: V. C. Maintenance Contract V.D. Malcolm Pimie Proposal Bud Martin moved to approve the agenda as amended. Second by Bill Gonnering. Motion carried unanimously 3-0. IV. Approval of Minutes - May 7,2009 Change: Pg.2, VII. A., should read-Jim Fritchey noted that CLM was at an unfair "disadvantage" as they were not given the opportunity to rebid the Project outside of Contract rates. Bud Martin moved to approve the minutes of May 7, 2009 as amended. Second by Dick Lydon. Motion carried unanimously 3-D. V. Transportation Services Report A. Budget Report- Caroline Soto distributed and reviewed. (See attached) ~ Available Revenue Structure is short $73,950.02 ~ Spent to date Operating Expense $122,262.39 ~ Available Improvements General $4,172,350.82 B. Project Manager Report-Darryl Richard distributed and reviewed additional information: (See attached) · 'A-27 Execution of Undeli round Facilities Conversion Aareement-On hold pending Final Design · (V A-24) FPL Design-Anticipate Draft design Soon 1 " 1 , . ':, ' '''~'f 6 ~1 f~ ~ ,: A-23 Phase One Pro'ect Coordination-Channel Drive Pilot J1IIIf P roa ram- o 3 Homeowners have been contacted and are in agreement with their portion of the cost ($650.00) o MSTU is installing conduit to the bottom of the meter can for each homeowner o If unable to contact the 4th residence FPL will install a pOle and bill the homeowner $800.00 . Discussions ensued and it was questioned if the $650.00 residence charge may be billed to the homeowner as the pOle installation will be billed. Speaker Lew Schmidt questioned if his property would be upgraded as he paid to have underground Utilities installed and conduit was not installed. Darryl Richard will confer with John Leer on a conduit upgrade to his property. After much discussion it was clarified that phone lines are currently underground and Comcast is waiting on a Preliminary Design prior to submittal of a quote. c. Maintenance Contract-(VA-18) Pg. 2, quotes (Project Manager Report) were reviewed and it was announced the Planting Services (plant materials and replacements as needed) were bid separately. It was noted Hannula Landscape was the lowest qualified bidder: ~ Commercial Land Maintenance - Base contract $35,588.00 - Planting Services $25,491.00 ~ Hannula Landscape - Base Contract $35,250.65 - Planting Services $22,052.45 Discussions developed and the Committee expressed dissatisfaction on the following issues: ~ The Committee did not receive the Bid documents for review ~ The assumption of awarding the bid to Hannula (by the County) ~ The Contractor "Base" bid amount differs by only $300.00 ~ Per County Purchasing process Hannula is scheduled to commence Maintenance on June 8,2009. Jim Fritchey noted Hannula Landscape did not meet the Contact qualifications. The State requirements to spray turf, plants and to apply insecticides and herbicides are as follows: · A valid Pesticide License · Bachelor degree or equivalent practical experience · A current Contractor Occupational License It was additionally noted: o Hannula License(s) are not listed on the DBPR website 2 o A CertffWate for VWlliam Jones emp:~ :ffh RJ:AJJ.l4ll Management was submitted with the Hannula quote. o Hannula does not meet the 5 year "Experience" requirement Darryl Richard replied the Purchasing Department had examined all documents and the BCC awarded Maintenance Contracts to Hannula Landscape for Radio Rd. MSTU and Golden Gate MSTU. After much discussion the Committee agreed it was necessary to confirm Hannula possessed the required License(s) and did not utilize subcontractors. Subsequently the bid award will go to the lowest qualified bidder. Bud Martin moved that the Project Manager (Darryl Richard) go back to Purchasing (Department) and review the qualifications of the bidders to assure all bidders are indeed qualified under State Law and accept the bid of lowest qualified bidder. Second by Bill Gonnering. Motion carried unanimously 3-D. D. Malcolm Pimie Proposal-For Phase I Construction Management Services was reviewed by Chris Tilman: (See attached) o Cost is primarily to provide Field Services o Quote amount-$49, 920. 00 o 30 working days in the field for directional boring Bud Martin moved to approve Malcolm Pimie contract (in the amount of $49,920.00.) Second by Bill Gonnering. Motion carried unanimously 3-D. Dick Lydon requested an update from staff to the Committee via email on the findings and result on the Maintenance Contract. VI. Landscape Maintenance Report-CLM-Jim Fritchey-None VII. Old Business-None VIII. Project Update A. Utilities-Charles Arthur-None B. Maintenance-Bruce Forman-None C. Tax Analysis-Bud Martin-None D. Liaison-Dick Lydon conveyed FPL is conducting a June 19, 2009 meeting to announce a possible fee increase. After much Committee discussion it was agreed to decline attending the meeting. IX. New Business-None X. Public Comment-Lew Schmidt volunteered to continue working with Darryl Richard as a maintenance liaison and monitor the Utilities Project 3 1 , l~' 1 A 17 B. Maintenance-Bruce Forman-None 6 ~ C. Tax Analysis-Bud Martin-None D. Liaison-Dick Lydon-None IX. New Business-None X. Public Comment-None XI. There being no further business for the good of the County, the meeting was adjourned at 2:39 P.M. Vanderbilt Beach MSTU Advisory Committee Dick Lydon,' Ch These minutes approved by the Committee on b - <.{- 01 as presented or amended .x The next meeting is at 2:00 P.M. on June 4,2009 ST. JOHNS PARISH LIFE CENTER 625 111TH Ave. Naples, FL. 3 m;: i-: ::>co (II CD /5' ::> "'''' l.>~ ~~ ':..(0 "'- .'" ~~ CIt_ ~f ~i i~ -1:i ~~ ~ ~~o >.....'" $!~ gi9!. 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Unaudited 5/412009 6/412009 Pooled cash and investments Market valuation of investments (done annually) Due from Tax Collector Due from Property Appraiser Due from other funds Interest receivable $ 3,820,064.64 (3,711.42) 9,273.12 1,161.78 4,649,704.88 (3,711.42) 4,656,785.18 (3,711.42) 19,984.24 19,984.24 19,984.24 Total Assets $ 3,846,772.36 $ 4,665,977.70 $ 4,673,058.00 Goods Receipt/Invoice Receipt $ 9,413.91 $ 400.70 $ Accounts Payable 379.80 2,102.95 Etj~f~~~~'~i~!!~~1.1~f~~.~..lIhllll~)......... 3,045,207.64, 3.836,~i~.~5 Begl,,"lnD.FlI,,"~apce;1010112008 "unaudlt8cl Revenues: Ad Valorem Collections 919,828.83 907,450.71 Interest Revenue 148,954.47 80,723.32 Miscellaneous 503.65 Expenditures: other Contractural Services (34,953.77) (50,313.44) Engineering (7,600.00) (22,627.00) Indirect Cost Reimbursement (5,300.00) (3,400.00) Water and sewer (38,277.36) (17,578.79) Sprinkler maintenance (1,758.85) (316.32) Landscaping (36,516.53) (8,859.84) Mulch (3,511.20) (3,377.44) Other miscellaneous (fertilizer, electricity, etc.) (7,621.25) (7,711.34) Improvements . General (Capital) (104,550.82) (944.50) Transfer to PA (6,168.85) (5,182.05) Transfer to TC (9,357.31) (18,367.91) Transfer to Fund 111 (Unic. MSTD) (21,900.00) (23,000.00) Total liabilities and Equity $ 3,846,772.36 $ 4,665,977.70 $ 482.53 2,995.98 3.836,!l;8.~ I 912,065.43 90,384.55 (53,072.04) (22,627.00) (3,400.00) (21,497.53) (316.32) (9,775.15) (3,377.44) (8,196.91) (944.50) (5,182.05) (18,460.20) (23,000.00) _ 4,673,058.00 Collier County, Florida Vanderbilt Beach MSTU Source of monies from inception. CUMULATIVE Ad valorem taxes Miscellaneous income (refund) Interest earnings Insurance recoveries Good and services Transfers out to other County funds $ 4,796,953.51 5,704,404.22 5,709,018.94 503.65 503.65 503.65 436,896.83 517,620.15 527,281.38 13,085.17 13,085.17 13,085.17 (1,187,174.52) (1,322,708.31 ) (1,329,903.96) (240,200.00) (263,200.00) (263,200.00) - $ 3,820,064.64 4,649,704.88 4,656,785.18 Cash balance as of respective date Q:\Derek\vandymeeting.xls 16/'1" 1A17 161 t! A 17 ~ Report for: June 4, 2009 Meeting Prepared by: Darryl Richard, Project Manger, Collier County Department of Alternative Transportation Modes Tessie Sillery, Operations Coordinator, Collier County Department of Alternative Transportation Modes Vanderbilt Beach MSTU Proiect Status (V A-28)- COMPLETED- Ordinance Modification - Installation of power on private properties 03-06-09: County Legal provides 'draft' of new ordinance to modify existing Vanderbilt Beach MSTU Ordinance 2001-43; to modify under Purpose (4) as follows: (4) providing for the Burial of Power Lines within the MSTU. including providing underground trenching and burial of utility lines from the street or transformer to private residences but excluding the expenditure of MSTU funds for any additional wiring or installation of improvements or upgrades to connect service to residences required by current code or resulting from any other hardware nonconformity. 4-28-09: BCC Approves modification (V A-27)- ACTIVE - Execution of "Underground Facilities Conversion Agreement" between Collier County and FPL 4-20-09: Information required for Underground Facilities Conversion Agreement may become available in August/September 2009; Final En!!ineerim! Cost Estimate is reauired for execution ofthe GAF - Under!!round Facilities Conversion A!!reement which will indicate the amount of benefit based on 25% cost reduction (GAF) Teleconference with FPL and County Staff 6-3-09: GAF Agreement pending confirmation of 'engineering estimate' (requires final design) (V A-26)- ACTIVE -Malcolm Pirnie; Review preliminary design provided by FPL for relocating existing aerial utilities underground within Phase One area of the MSTU; Fiscal: $44,700 initial contract; Time to complete: initial: 180 days 3-4-09: Notice to Proceed issued to Malcolm Pirnie for Design Review 4-20-09: Malcom Pirnie present during teleconference. (V A-24)- ACTIVE -FPL DESIGN: RECIEPT OF ENGINEERING DEPOSIT; INITIAL SURVEY FOR PROJECT COMPLETE- RWA Survey for FPL Powerline Underground Installation Project- Phase One; RWA-FT-3944-08-08; PO 4500092247 4-20-09: FPL confirms receipt of payment for $13,027.00 Phase One Deposit; Design to begin within 1 to 2 weeks. 6-3-09: FPL Design is underway; draft design pending. (V A-23)- ACTIVE - PHASE ONE PROJECT COORDINATION; 4-20-09: Official 'Kick-Off' meeting held with FPL, County Staff, County Legal, and MSTU Engineer Consultant; (teleconference) Major points reviewed during meeting: · FPL Preliminary Design (PD) will be delivered May/June 2009 · PD will indicate proposed locations for transformer boxes · Malcolm Pirnie (MSTU Engineer) will review the PD to determine if any easements are required (June/July 2009) · Final Draft Design anticipated delivery August/September 2009 given sufficient easement exist. · The "Canal Crossing" (at III th Ave. Bridge) will be permitted by FPL; FPL to file for permit · FPL request past permit documents from previous bridge crossings in Collier County (Staff) · FPL request any relevant information pertaining to "flooding" within the project area (Staff) · Immediately following meeting: Staff follow-up with David Engelhart Electrical Inspector Collier County; David indicates that existing electrical within homes and even the 'aluminum' wiring in existing installations will not be required to be upgraded by Collier County Inspectors. He did mention, however, that all electrical needs to meet FPL's requirements. Also, the removal of the overhead weather 'head' conduit will not be required by Collier County; however, if the weather- I 16 , 1 A 1 """il I / head is removed a roofing contractor will have to repair the roof; also, if remaining the v;eatherhead overhead conduit will have to be 'eovered' Effectively closed at the conduit entry to the meter enclosure per code and to not allow rain to enter conduit (will confirm in writing with David Engelhart/CDES Division) · All permit fees required will be paid to Collier County Electrical Inspector Community Development Service Department, Building Review and permitting; An inspection of the 'tmtleF 'grounding' (update, as required) of each individual private service feed is required. An Electrician is not required to HltiSt be present during inspection. · Channel Drive - Pilot Project; There are several upgrades to existing uti]ites on Channel Drive; the idea is to have a colaboritive effort between MSTU and FPL to work through the details of the 'undergrounding of private residential power feeds' on Channel Drive. · Immediately following meeting on 4-21-09: County Staff, FPL Project Managers (Ryan Drumm and Troy Todd) and MSTU Committee Member Charlie Arthur; Field Meeting to review Channel Drive Pilot Project; various aspects of project were reviewed; recommended coordination with John Hart (Hart's Electrical) for details and cost estimation for each individual resident; There are approximately 5 poles which can go underground in this Pilot Project. · Inquiry from Malcom Pimie pertaining to conduit requirements: FPL (John Lehr) reports that all conduit for "cable" must be in a separate casing from FPL lines. There is a 12 inch minimum separation requirement. At no time can both cable and FPL line be within the same casing (or conduit) even if the lines are cased separately and meet the 12 inch off-set requirement. · FPL (John Lehr) noted that FPL has a new type of transformer which has a 'waterproof switch. This unit is $65,000-$75,000 per unit; while the regular unit is $50,000 per unit. (there is about $25,000 increase in cost per unit - if 'waterproof switch type is selected) · FPL confirmed required easement for the transformers is approximately 20 ft. x 20ft. with 8 ft. mandatory clearance from vegetation on the panel side. · FPL inquired if any lift stations were in Phase One Project? (Staff). These overhead to underground conversions will require a permit and an electrical contractor, ifthis work is within the scope of this project. · Review of "Implied Easement" on individual private property; FPL was informed that Collier County BCC was modifying MSTU Ordinance on April 28th to address the private easement aspect of the project. 6-3-09 Update: Channel Drive "Pilot Program" Ryan Drumm of FPL today. calculated the cost to underground the lines at the end of Channel Drive to be $21,366. The remainder of Channel Drive will be done in connection with the overall Phase I construction. Each homeowner will pay "separately" the standard cost for materials and labor for the modifications to 'the can' (re-installation) and 'cut off of existing 'weather head' and capping weatherhead = $650.00 MSTU to pick up approximately $]200-]400 per home for running the line from 'the can' to the street. (V A-19) - ACTIVE-ONGOING - On Call Services - Malcolm Pirnie Engineering MP-FT-3657-08-03; PO 4500098566; On-going services for meeting attendance and preliminary investigation regarding underground power line installation. Original Contract amount: $40,000; (V A-18) - ACTIVE- - Maintenance Contract - Contract #05-3687 "Vanderbilt Beach Beautification MSTU Roadway Grounds Maintenance"; Original BCC Award amount: $34,697.00. 01-23-09: Collier County Waste Water Repairs Backflow at no charge to MSTU; Installation of new 2" backflow preventer completed. 02-02-09: Maintenance Drive-Through and inspection; Lew Schmidt and staff. 02-04-09: Commercial Land Contract expires June 13,2009; Draft copy of new Maintenance Contract reviewed by Staff. 5-28-09: Quotes received for new maintenance contract: Results: Company Base + Mowing & Edging = Total Base Planting Services Total Quote Commercial Land Maint Hannula Landscape Ground Zero $32,988.00 (+$2,600) = $35,588.00 $28,802.65 (+$6,448) = $35,250.65 $44,843.00 $25,491.00 $22,052.45 $44,638.00 $61,079.00 $57,303.10 $89,481.00 2 Subject: 1~/1 J~ ^ft:7 RFQ 09-5220 Results (Final RFQ Tabulation/confirmation ~uotes ~ Purchasing Dept. pending) Importance: High Vanderbilt Beach MSTU Committee, In preparation for our meeting this Thursday, June 4 (2pm), Please see attached for quotes received on 5-28-09 per RFQ 09-5220 "Vanderbilt Beach MSTU Roadway Grounds Maintenance" Preliminary Numbers indicate Hannula Landscape Inc. as apparent lowest, qualified, responsive bidder.* (Note: confirmation of final bid/quote tabulation pending from Purchasing) Preliminary Tabulation of Quotes Received: Company Base Quote + Mowing & Edging = Total Base* Planting Services Total Quote Commercial Land Maint$32,988.00 (+$2,600) = $35,588.00 Hannula Landscape $28,802.65 (+$6,448) = $35,250.65 Ground Zero $44,843.00 $25,491.00 $22,052.45 $44,638.00 $61,079.00 $57,303.10 $89,481.00 *Note: Item indicated as "Mowing & Edging 49,776 sf' is included in 'base bid' Commercial Land Maintenance under Contract #05-3687 officially ends effective today's date (Monday, June 1, 2009) Hannula Landscape Inc. is scheduled to begin maintenance of the project effective on Monday, June 8, 2009 (Purchase Order Pending) In anticipation of approval by Vanderbilt Beach MSTU Committee, staff will proceed with initial paperwork for the award for an annual contract amount of $35,250.65 base bid plus incidentals. The initial Purchase Order will be 'prorated' to include services from June 8th 2009 to September 30, 2009 or 4 months of service. Thank you, Darryl Richard, RLA, MSTU Project Manager Collier County Department of Alternative Transportation Modes 2885 Horseshoe Drive South Naples, Florida 34104 telephone: 239-252-5775 Fax: 239-252-6219 Cell: 239-253-9083 da rryl richa rd@ealliergov.net ,', 'i;~~i,;~,?:~:,i ,. ') "f 161 1 ~ 1 7 , ~ ! ;::; < < tll tll tll 3 ::l ::l C. C. Z 0 0 c: .., .., 3 c n ~ t.U N .... "" III 0 tll 3 -I :E ~ :E ;::; .., .., tll tll ::l "'0 II) tll :;:, tll 3 II) II) III tll tll 3 ::l ':r '11':' tll C. -:c; ::a-< .., :;' 0 tll !!!.. tll 'T1 tll ::; VI OQ ~ n 6" 3 .., ;: 0 0 ciQ' ~. 3 .., < II) "'0 3 c: !!!.. .... "'tl .... II) 0' .., o' iii c :;:, !; :;:, :2. :;:, c. :;:, ~::l C. III OQ 3: .... tll II) 3 :;' III .... 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W~iJ\.iJ\.iJ\.iJ\.iJ\.iJ\.iJ\.iJ\.iJ\.iJ\.iJ\.iJ\.~NI'-J~~I'-J""I'-J""I'-J"" 0~U'lW~WNI'-JI'-JI'-J~W~~I'-JI.O~NN8wow8w WOOOU'lVlVlOOOOVlVlVlVlU'lOOVlU'l VlOVl U'I 5888888888888888888888888 Proj. Mgr.: lIonJI- RfQOI-a22O V___ MSTU -,..........._ 16 /1 A t1'""l . I DEII(;:RPTION OTY UNrr UNIT PRICE TOTAl.. . ner_k 005151501 ~~ F. . 150.00 78llO 1 _ SIlo"".... 52 .... . 110.00 - 2 3 "'-/rrnn. 52 & ~.,., 11"'" 4 T__ 52 & & lI5.00 - 5 .., 1'.0 & 125.00 8500 5. Mowjna & EdGina 149 776 SF Ilara'om .M' 52 Ea . 76.00 3lIOO CANOPY TREE 1- - -AND PAUl PRUNNG 40 & I 20.00 800 II T_ 7 - 104 Ea . 20.00 2Illlll ....... T." .... T_ II L3.12 lFour_. ...., ~ ,., 1'.0 & 4.00 .128 0 IIo-I'ooMM 20 I'll S 4.00 IICl 10 0Nnch- 1 Ea S _.00 148 1f N: 13-().(1..... R '"'" lOaIIanoIl 1 ... & SO.OO "" 0 12 &T_,-&F_ Ea . 225.00 225 1 1 Ea I 110.00 OIl ....,....... 14 070 SF ~ cu. Il ....... 222.8 CYI 3llO5 Ea I 1.00 300ll . T-to be--iIIunlI- ........ ill.... 15 PRE8Sl.tlE Cl.EANNG BRICK PAVERS 12.050 .... III 1 ... I 280.00 2lICl TOTAL BAlE BI) - I I I......... _ I I I _be_III...__-"-,,OI'_ ....___,.......-...........-__.-- _...........___..._--._beror___. n.~_IIId_UnIl,...____ ....Iebor...-Ior... inIteIlIIIon, MOT. inIIII--..... ullllll._ '-" __ ~...IntgeIiOn.,..., II not ~ _--eel. '"'*"- _.......-..... (f~)of........... _..... ...___ on",- __ T_ buIlblon ....._1 peIm _ be _In ptco. AI.... ____ _ be _... or__ ........1Ir... DopertmenIOI ~ _.... __'*"-' __1&1_- - ,_~ 111 I- I Ea s 8.00 II 17 ICclonIIlI 1 ... I 18.00 111 18 0-"'- 1 Fa !l 1~.00 12 " 1 1'.0 II 8.M 8 20 ~ 1 Ea II 8.00 21 1 Ea I 8.M 8 "" 1 F. & 8.00 8 23 1 ... !l 8."" 8 ,.. 1 Ea S 111.00 18 :!II 100",ThoIII 1 Ea 1~.00 12 2lI --- .- 1 I'll I 8.00 71 1 eo 8.M 8 .. -- I Ell S 12.00 " 20 ..-- I Eo II 8.00 8 3__ 30 1 Ea I 14.00 14 31 n..- 1 Ell I 14.00 14 ~ 1 I'a S 14."" 14 33 1 Ell Is 14.00 14 34 JoI'mon' 1 Ea II 14.00 14 35 ...... ...... ......... 1 "" I. 14.00 14 1 Ell II 14.00 14 'lR ..........- 1 Ell I. 14.00 14 38 T_ 1 ... 14 14 1 F. 14 14 1 Ell 8 18 41 - 1 fa 14 14 1 Ell 28 ,. 1 Fa 14 14 .. ~ 1 F. 14 14 ... 1 I'll 1 10 48 1 F. 14 14 47 - 1 Ell 18 18 10__ 481___ 1 Ell 135 135 ..I~- 1 Ell 135 135 F'Ige' of3 "'oJ. ...., DonyI- RFQ IIN22lI __II8TU AoM-rL...-,.--- 16/ 1 A l'7~u . Oo:loCNPlouN QTY UMT UMT PRICE TOTAL 50 ~- 1 Eo 135 135 51 CIInum UIw 1 Eo 135 135 52 1 Eo 135 135 53 -- I Eo 135 1315 54 _c-- 1 Eo 135 135 55 I-.. 1 Eo 135 135 . ......... 1 Eo 135 135 1ST -- I Eo 135 135 . -... 1 Eo 135 135 5lI -- I Eo 1110 1110 10 1 Eo 110 110 ,._- II' Roll- I Eo 145 145 112 _Ohe 1 Eo 145 145 1I3 __T_ 1 Eo 145 145 114 V_- I Eo 145 145 85 -"-- 1 Eo . 145.00 1'- 85 --....... 0R:IIId 1 Eo . 145.00 145 .-- !S1 1 Eo . 205.00 .... 85 1 & $ 205.00 ..... - 1 Eo $ 205.00 .... 7D r:w- ..... 1 F.. $ 205.00 2ilI!l 71 I..... -1'II8Ika' 1 & $ 205.00 .... 7!> 1 Eo $ 225.00 225 73 ,-- I & $ 205.00 "'" 74 u.. 011< 1 Ea $ 250.00 250 711 1--... 1 & . 250.00 250 7lI -- I & $ 205.00 .... : 77 T 1 Eo . 205.00 205 1 & . 205.00 "'" 'II 0R:IIId T_ -, 1 & . 205.00 205 ......- 1 & . 3lIO.00 "'" .. 1 & . 300.00 "'" 1 & . 300.00 300 1 Eo . 300.00 .... .- Eo . 3lIO.00 1 300 1 Eo $ 300.00 "'" ... u... .- 1 Eo . 300.00 .... !S1 1--... 1 F. . 345.00 ,... 85 1_- 1 Eo . 300.00 - -1: 1 ... . 300.00 "". lID I_- I Eo . 300.00 """ 91 0R:IIId n. -, 1 Eo . 3lIO.00 300 --- D 1 & . 400.00 400 13 1 & . 400.00 400 .... 1 & . 400.00 .."" 1 & . 400.00 ...... ... -- I Eo . 400.00 40IJ 1 Eo . 400.00 400 1 & . 450.00 MIl 1 Eo . 450.00 ...." 1 Eo . 450.00 ..."" 1ft1 Ohe 1 Eo $ 400.00 ...... 1M -T- 1 & . 400.00 - 1 & $ 400.00 ."" , & . 400.00 ...... I. 1 & . 400.00 '"'" , 1 Eo . 400.00 - 1117 IDrdIIdT__' 1 & . 4llO.OO '""'- -- 'OB ....-- .00.... 1 Eo 1_ 1""" 1 & 27lXl 77IVl 110 1 F. Is 3"""."" ....... 111 --...- 0n:IIid /10'-1'" 1 & Is 35lUlO 350 11 /14'."'" "" 1 Eo - ."" 113 11S".3S' 011. 1 & Is 800.00 800 / &'-1" "" . Eo Is 35Il."" "'"' _20" ""'l-.....:llorIrI- __M8TU~~___ 161 t A 1. 7~02 ~""'''''' QlY UMT UMT PRICE TOTAL 115 IllI'-I....... I r:. . 8011.00 8011 110 ll1'.l!!' OW I "" . 750.00 750 117 1 ....-_oI- I Eo . 75.00 7 1,. -_'FQ"-lO' I EB . 3SO.00 360 1,. 1m ll1'-111' 01. I EB . 5lIIl00 !ilIlI I I 1;.0 S 75.00 7 121 -ll1'GW I "" . 5lIIl00 IlOO 1" -_I 12'-111'GW 1 F. . l.eoo.OO 1l1Ol1 1'-- ....__oI_ 1 Eo . 125.00 I" 124 -_/10'-111'01. I F. . 225.00 22!1 I 1ll'-ll'0A I EB . 3IllI.00 """ "'- I EB . 100.00 lf1l1 1 I 10' 01. I EB . 250.00 2liII 1 112' OA I 1;.0 . 360.00 360 I 114'OA , EB . 400.00 - I '''-IO'C>>. 1 F. . 2lIO.00 2M 131 110' - 14' C>>. 1 1;.0 . 350.00 3SI 111'-10'01. 1 EB . 2lIO.00 2lX _11"'" I EB . 3SO.00 360 1 rr -10' .... I 1;.0 S 2lIO.00 - -r_ 1l1'_ 14'''''' 1 EB . 3IlO.00 35CI 1 00..... I Eo S 1,8011.00 I_ I ' I"""" I EB S 2,200.00 22llII 1 110' - Il1'OA I EB . 1IlO.00 DIIlI I. Clhe I Ill' .2O'QA I "" . 1.5lIIl00 150lI I~ _ o.a...llOO_ I "" . l,eoo.OO IIOl1 - ...- 41 I Hr. . 54.00 Sol I "t -- I Hr. . _00 :!II 143 I ... . 28.00 "" 1 - I Hr. . 100.00 151l 1 4"41'~ 1 Eo . 2lIO.00 2lIII 1 1 "" . 100.00 1!1ll 147 -_"-'-11 _4"41'_ I Eo S 250.00 2511 T 11"_ I Eo S 300.00 :\... 1 ..... "41' .- I Eo . 375.00 375 1 1 EB . 5lIIl00 500 1 T .....-..... 4.41'_ I ". . 350.00 35lI I 11 11"- I Eo . 100.00 lOll . ........,.\lU TOTAL III!N _ _, 10 PEIlFOIW IERIIlCES __0__ Pw_ e _152l - ~TEDTOTI\I. _ HOURS 10 PERFORM REQUIRED SER\IlCES -...-> Hao.n IIW_ 0 aww_ _an_ I IIan Hao.n III _aora 16 lAi ; MALCOLM PIRNIE INDEPENDENT ENVIRONMENTAL ENGINEERS, SCIENTISTS AND CONSULTANTS Malcolm Pirnie, Inc. 4315 Metro Pkwy, Suite 520 Fort Myers, Fl33916 Phone (239) 332-1300 Fax (239) 332-1789 www.pirnie.com June 3, 2009 Mr. Darryl Richard, RLA Project Manager Collier County Department of Alternative Transportation Modes 2885 Horseshoe Drive South Naples, Florida 34104 Re: Vanderbilt Beach MSTU Phase 1 Construction Management Services Dear Mr. Richard: Malcolm Pirnie is pleased to provide the Collier County Department of Alternative Transportation Modes (County) this scope of work for Project Management and Construction Monitoring Services for the above- referenced project. The purpose of this project is to install conduit, pad foundations, pull boxes, and other appurtenances as designed by Florida Power & Light (FPL) and Comcast Cable (Comcast) in the Phase 1 area of the Vanderbilt Beach MSTU. Malcolm Pirnie's services for this project include (1) assisting the County with the selection of a Contractor to construct the project, and (2) providing full-time construction management services during construction. SCOPE OF SERVICES The services for this project include the following tasks: TASK 050 - Proiect Management This task includes the work effort required for project planning, administration, and coordination. Specific activities included in this task include the following: · Managing and coordinating project activities and field personnel to control costs and maintain the project schedule. · Maintaining project files and data systems · Preparing monthly invoices · Providing internal quality control · Internal and external project-related communications MALCO!:lv1 PIRNIl: 161 1Al? Mr. Darryl Richard, RLA Vanderbilt Beach MSTU Phase 1 Construction Management Services June 3, 2009 Page 2 of 3 TASK 100 - Bidding Assistance During the bid phase, Malcolm Pirnie will assist the County by providing the following services: · Attending up to a total of two (2) meetings with the County, MSTU members, FPL, Comcast, or others as requested to collect and finalize the design drawings and specifications prepared by FPL and Comcast. For the purposes of this scope, Malcolm Pirnie assumes that this project will be competitively bid through the County's Purchasing Department. · Attending and participating in one (1) pre-bid meeting. · Preparing the text for up to two (2) addenda for the County to submit to bidders. · Review submitted bids and make recommendation of award to the County. This scope assumes that no more than ten (10) bids will be received for the project. TASK 200 - Shop Drawing Reviews Malcolm Pirnie will receive, review and return to the Contractor the required Contractor submittals along with two copies to the County. Malcolm Pirnie will prepare and maintain a log of submittals to include submittal number, subject, and date received, reviewer, action taken and date returned. Malcolm Pirnie will review or take other appropriate action with respect to material and equipment submittals, shop drawings, samples and other data that the Contractor is required to submit. Review is to be limited to conformance with the design concept of the project and compliance with the information given in the Contract Documents. Such reviews or other action shall not extend to means, methods, techniques, sequences, or procedures of construction or safety program of the Contractor. Under this Task, Malcolm Pirnie will review up to fifteen (15) initial submittals and up to five (5) re- submittals. Only one re-submittal of any initial submittal shall be included. TASK 300 - Construction Monitoring Provide full-time construction surveillance during the course of the construction work for up to thirty (30) working days. For the purposes of this scope, full time is considered to be eight (8) hours per working day. TASK 400 - Pay Request Reviews After receipt of each application for payment from the Contractor, Malcolm Pirnie will provide written recommendation to the County regarding payment to the Contractor. Under this scope, Malcolm Pirnie will review up to four (4) pay requests and up to two (2) re-submittals. MAlCO~vt PIRNlt 16' , ! A ' Mr. Darryl Richard, RLA Vanderbilt Beach MSTU Phase 1 Construction Management Services June 3, 2009 Page 3 of 3 ADDITIONAL SERVICES In addition to performing the work identified in this scope, Malcolm Pirnie will perform Additional Services as requested by the County. The need for such services may arise from the completion of the tasks identified above and cannot be fully defined at this time. However, it may be determined at some future date that these additional services are necessary to thoroughly complete or implement the Work. Examples of Additional Services may include technical evaluations, preparation of reports, or other activities deemed necessary by the County. It should be noted that the fees for these services have not been included in this scope. Such tasks and their level of effort, associated budgets and schedules will be described in detail in work authorizations to be issued at the time such tasks are requested by the County. SCHEDULE Malcolm Pirnie anticipates providing the professional services outlined above for a period of up to one hundred eighty (180) calendar days after receipt of Notice to Proceed, budget permitting. COMPENSATION Malcolm Pirnie will provide this scope of services under the terms and conditions of Contract 05-3657 Agreement for Project Management and Oversight Services for a lump sum fee of $49,920. The project budget is based on the scope of work as provided and is subject to cost adjustment resulting from any change in the scope or schedule of work. Malcolm Pirnie appreciates this opportunity to provide this requested scope of services, and will enjoy working with the County on this important project. If you have any questions regarding this scope or need any additional information, please feel free to contact Christopher Tilman, P.E. or me at (239) 332- 1300. Sincerely, MALCOLM PIRNIE, INC. ~+J. ~~ Robert H. French, P.E. Senior Associate A403746 Fi~'a ~'rd Hala~ .-::: ,1-2'--:::: RECEIVED . HennIn9__ _'''0'_- 7.L 1911200tJ 8 Coyle _~..i. .--- JUl , 6 2009 ~ -,! i 1 Coletta __ _ MINUTES THE HEARING OF TH;rCoOLLIERsCOUNTY SPECIAL MAGISTRATE Naples, Florida, June 19,2009 LET IT BE REMEMBERED that the Collier County Special Magistrate, in and for the County of Collier, having conducted business herein, met on this date at 9:00 AM in REGULAR SESSION in Building "F," 3rd floor, of the Government Complex, Naples, Florida, and the following persons were present: SPECIAL MAGISTRATE: Honorable Brenda Garretson ALSO PRESENT: Jennifer Waldron, Code Enforcement SupervR.Corres: Michele McGonagle, Adtninistrative SecretaryDate: \ 6 09 Item.: lei Ll :cpies to: 1 ~ , 'l,1.B 1 l/urle 19, ~9 I. CALL TO ORDER The Meeting was called to order by the Honorable Special Magistrate Brenda Garretson at 9:00 AM. All those testifying at the proceeding did so under oath. A. Hearing Rules and Regulations were given by Special Magistrate Garretson. Special Magistrate Garretson noted that, prior to conducting the Hearing, the Respondents were given an opportunity to speak with their Investigating Officer(s) for a Resolution by Stipulation; the goal is to obtain compliance without being punitive. RECESS: 9:13 AM RECONVENED: 9:35 AM III. APPROVAL OF MINUTES - June 5, 2009 Corrections: · Under Item III, "Approval of Minutes" - The correct date of the Amended Minutes is May 15,2009. · Agenda #7, Case #CEPM 20080016074 - It was stated the Stipulation signed was for a "mobile home" when it actually referred to the "structure" · Agenda #8, Case #CENA 20090016562 - The Case Number should be 200~0016562 The Minutes of the Special Magistrate Hearing held on June 5,2009 were reviewed by the Special Magistrate and approved as amended. II. APPROVAL OF AGENDA Jennifer Waldron, Code Enforcement Supervisor, noted the following changes: (a) Under Item V (A), Stipulations were reached in the following cases: · Agenda #9, Case #CESD 20080011687 - BCC vs. Candelario Rodriguez · Agenda #10, Case #CEV 20090001146 - BCC vs. Juan L. Grande & Mercedes Boligan (Time-sensitive: to be heard at 11:30 AM) (b) Under Item V (B), "Hearings," the following case was WITHDRAWN by the County: · Agenda #2, Case #SO 147953 - CEEX 20090007761- BCC vs. Andras Petery (c) Under Item V (C), "Emergency Cases," the following cases were ADDED to the Agenda: · Agenda #1, Case # CEPM 20090010301- BCC vs. Tirso Careaga & Martha Mejicanos · Agenda #2, Case # CEPM 20090010098 - BCC vs. Timothy & Alisa Grossi 2 16 I 14 B 1 If June 19,2009 (d) Under Item VI (A), "Motion for Imposition of Fines," the following cases were WITHDRAWN by the County: · Agenda #3, Case #CEV 20090003262 - BCC vs. Andrew, Halley E. and Barbara Savage · Agenda #8, Case #CEPM 20080007069 - BCC vs. Tanya D. Simpson, Esq.; Smith, Hiatt & Diaz, Attys For Plaintiff (e) Under Item VII, "Old Business," the following case was ADDED to the Agenda: · Agenda #3, Case #CENA 20080013972 - BCC vs. Bruno Penzo (f) Under Item V (B), "Hearings," the following case was DISMISSED by the County due to payment: · Agenda #3, Case #SO 160415 - CEEX 20090007666 - BCC vs. Fred & Sandra Siepieranski The Special Magistrate approved the Agenda as amended, subject to changes made during the course of the Hearing at the discretion of the Special Magistrate. IV. MOTIONS A. Motion for Reduction/Abatement of Fines - None B. Motion for Continuance - None C. Motion for Extension of Time - None V. PUBLIC HEARINGS A. Stipulations: 9. Case #CESD 20080011687 - BCC vs. Candelario Rodri~uez The Hearing was requested by Collier County Code Enforcement Investigator Renald Paul who was present. The Respondent was not present. Violations: Collier County Land Development Code 2004-41, as amended, Section(s) I 0.02.06(B)(l )(A) Alteration to the lanai screen enclosure and addition of a roof hangover/storage with no permits Folio No: 36314520004 Violation address: 2269 50th Terrace SW, Naples A Stipulation was entered into by the Respondent on June 19, 2009. Investigator Paul stated the Respondent signed the Stipulation at the Code 3 16 I June 19;2L B 1 Enforcement Office. Finding the Notice of Hearing was properly served, the Respondent was found GUILTY of the alleged violation(s) and ordered to obtain either the necessary permits for any and all improvements 01' alterations to the residence, or permits for the removal of all unpermitted improvements to the structure, inspections and a Certificate of Completion on 01' before October 19, 2009, or afine of $200. 00 per day will be imposed for each day the violation remains thereafter, unless altered by a subsequent Stipulation 01' Order of the Special Magistrate. If the Respondent has not complied by the deadline, the County is authorized to abate the violation by contractor bid-out and assess the costs to the Respondent. If necessary, assistance may be requested from the Collier County Sheriff's Office. The Respondent was ordered to pay the Operational Costs incurred by Code Enforcement during the prosecution of this case in the amount of $117. 70 on or before July 19, 2009. The Respondent is to notify Code Enforcement within 24 hours of abatement of the violation and request the Investigator perform a site inspection to confirm compliance. Total Amount Due: $117.70 V. PUBLIC HEARINGS B. Hearings: 1. Case #80 165953 - CEEX 20090008498 - BCC vs. Kevin R. Borders The Hearing was requested by the Respondent who was present. Collier County Sheriffs Office Deputy Fred Klinkmann was also present. Violations: Code of Law & Ord., Sec. 130-67 Parking in wheelchair access Violation address: Lowes The Respondent resides at 2640 Fishtail Palm Court, Naples, Florida, and requested "mercy from the Court." Deputy Klinkmann changed the violation to Section 130-66. He stated the wheelchair access area was faded and not very visible. Finding the Notice of Hearing was properly served, the Respondent was found GUILTY of the alleged violation(s) and ordered to pay afine in the amount of $30.00 and an administrativefee of $5. 00. The Respondent was ordered to pay the Operational Costs incurred by Code Enforcement during the prosecution of this case in the amount of $50. 00 on or before July 19,2009. Total Amount Due: $85.00 4 16 IJune 191J08 1 "" (I'he following cases were heard together.) 5. Case #DAS 11570 - CEEX 20090008271 - BCC vs. Susan Fowler Fienstock Violations: Ordinance 2008-51, Section 8(1 )(B) To allow a dog to run at large. Jax 6. Case #DAS 11571 - CEEX 20090008269 - BCe vs. Susan Fowler Fienstock Violations: Ordinance 2008-51, Section 8(1 )(G) Snap and growl, bite. Jax Violation address: Starfish Avenue The Hearing was requested by the Respondent who was present and represented by Attorney Colleen McAllister. Collier County Department of Animal Services Officer Jorge Araujo was also present. The Respondent's last name is spelled F-e-!-n-s-t-o-c-k, and she resides at 5093 Starfish Avenue, Naples, Florida. Attorney McAllister requested dismissal of the Citations as insufficient as a matter of law. Pursuant to Section 828.27(F)(4), Florida Statutes, a Citation must contain all required information, i.e., the facts constituting probable cause. The Attorney presented her case: · The Citations did not contain the required information - the "description of violation" is not the same as the facts or circumstances which "gave rise to the issuance of the Citation" · The Respondent went to the Animal Control office to receive the Citations and asked what were the facts upon which the Citations were based but was not gIven an answer. · The questions were asked in order to determine what should be raised as a proper defense since the Citations did not give any clues. Officer Araujo stated the Citations were issued based upon information contained in the affidavits of the children - one of whom was bitten - and upon affidavits from neighbors of prior incidents of lax attacking other dogs, lunging/snarling, and running at large. Copies of the affidavits were given to the Respondent when she signed the Citations. The Respondent stated she received the Affidavits on May 7, 2009 which was the date the Citations were issued. The Special Magistrate ruled the Citations and Affidavits contained sufficient information to establish probable cause and DENIED the Respondent's Motion for Dismissal. The Special Magistrate stated the slight time difference between receiving the Citations and the Affidavits were not sufficient grounds to dismiss the case. The Respondent requested and received the back-up information contained in the 5 16 I 1 fB 1 June 19, 2009 Affidavits. Attorney McAllister presented her Opening Remarks and utilized a visual aid to illustrate. · On May 6,2009, the Respondent was ordered by the Department of Animal Services to surrender her Jack Russell Terrier for impoundment due to a biting incident which occurred on May 3, 2009 · She stated no meaningful investigation was conducted. · There were only three witnesses: the Respondent and two 9-year-old girls The Respondent testified: · Mrs. Feinstock has resided on Seagate for 16 years and is a Registered Professional Nurse · The dog, Jax, is a Humane Society rescue dog which she obtained 7+ years ago · On May 3rd, she took lax out to the car for his usual Sunday afternoon ride · The dog was beside her as she opened the garage door and then the tailgate of the SUV · The girls were playing with coconuts at the mailbox located at the edge of her driveway · The dog ran down the driveway, looped around the girls, back up the driveway and into the tailgate of the SUV · She did not see the dog touch either of the girls · The dog did chase both girls off the driveway · The girls started squealing and ran over to a vacant lot where there was a large pile of debris and rocks where the girls continued to play · Jax returned to her as soon as she called him and jumped into the cargo area of the SUV The Respondent presented several photographs which were marked as Respondent's Exhibits "A" through "0" and were admitted into evidence. · She stated Haley (the victim) has known lax since he was rescued and she would pet the dog · If the Respondent had seen the dog bite Haley, she would have given medical attention immediately but she did not see Haley fall or hear anyone cry The DAS office received a telephone call regarding a dog bite. Officer Araujo went to the home of Haley Dee and spoke with the parents. He conducted a door-to-door investigation and spoke with neighbors about prior history concerning Jax's behavior. He contacted the Respondent and gave her a choice to either quarantine her dog at the DAS shelter or at her Vet's office. The County introduced a medical report and accompanying cover letter dated May 29, 2009, which was marked as County's Composite "A" and admitted into evidence. Cross-Examination of Officer Araujo: 6 1 B 1 ~ 16 IJune 19;2009 Attorney McAllister questioned Officer Araujo about the Affidavits he obtained and whether or not he observed Haley Dee or Rebecca Harris write them. He was handed completed documents which were signed by the parents on behalf of their daughters. Neither parent observed anything about the incident. He did not speak directly with either girl. The Officer was given the names of neighbors to contact regarding prior incidents from the parents. He obtained Affidavits from Elfi Grunewald, Sally Leininger and Martha Dykman attesting to incidents involving their animals and Jax's behavior which included attacking Mrs. Grunewald's puppy, lunging and snarling at Mrs. Leininger's dogs, and running, unleashed, onto a neighbor's property to attack Mrs. Dykman's dog. He stated while the mailbox was located on the Respondent's property, when the dog circled it as the Respondent indicated, it came "off property" into the right-of-way to do so. The Officer introduced a copy of Medical Records from Advanced Medical Center where Haley Dee was taken for treatment which were marked as County's Exhibit "B" and admitted into evidence. In response to a question, the Officer stated he issued the Citations based upon the information contained in the affidavits from the girls. Rebuttal from Respondent: · Re: Sally Leininger's statement, Mrs. Feinstock stated the dogs (Schnauzers) are never leashed. Her dogs would charge Mrs. Feinstock and her dog as they walked past the Leininger property. Mr. Feinstock informed Mrs. Leininger there is a leash law in Collier County. o The Respondent stated Mrs. Leninger's dogs pinned visitors in their cars on two different occasions and she called Mrs. Leininger to ask her to retrieve her dogs from the Respondent's front yard. o The Respondent also stated her daughter was bitten by one of the Schnauzers which she described as aggressive. · Re: Martha Dykman's statement, Mrs. Feinstock stated Mrs. Dykman's puppy was unleashed and in her yard while Mrs. Dykman spoke with a neighbor. lax chased the dog out of the yard. · Re: Elfi Grunwald's statement, Mrs. Feinstock stated Mrs. Grunewald's dog was in her front yard and lax chased it away. The Grunewald dog was not hurt and was back the next day in Mrs. Feinstock's yard. Attorney McAllister objected to the letter written by Dr. Ruth DuPont which states "Haley Dee suffered a dog bite as reported." The letter did not accompany the medical report and was received at a later date by the Department of Animal Services. The Attorney referenced the medical records which state, "The patient complains of a dog bite." There was no medical determination made to substantiate the patient's claim and the records refer to a "laceration" - not a dog bite. 7 161June~2e91 . The Respondent observed, based on her medical experience, that the laceration was a simple, straight clean cut and is not characteristic of a dog bite which is a puncture wound with tearing and jagged, rough edges. Five simple sutures were required only on the surface. A deeper wound would require interior stitches as well. The laceration could have been caused by a fall. The Special Magistrate stated she was allowing testimony concerning the dog bite because of the issue of credibility. She noted neither Citation required proof of an actual dog bite. Officer Bonnie Kubicsek stated dog bites are not always puncture wounds - the dog's tooth can scratch a person especially if the person is running away. A canine tooth can also slice. The wound was located on the lower front of Haley Dee's knee. Summary by Attorney McAllister: · The girls' statements claim that the Respondent watched and did nothing which is not possible for a mother and a nurse to do - especially a nurse with over 30 years of experience who spends two days a week volunteering at schools · Rebecca's statement was that she slipped and lost her shoe which is why the dog attacked Haley · If the girls were running away, the dog would have had to run ahead of the girls and then double back in order for the wound to be located where it was · Because the Respondent reminds her neighbors of the County's leash laws, she has been harassed · No one knows if the girls' statements were freely given or were coached because no one has had the opportunity to interview them or were present when the statements were written Summary by Officer Kubicsek: I. The Respondent stated, at the time of the incident, the dog was off leash and not under her control 2. The dog "circled" the girls and the mailbox - to do so, it ran off the Feinstock property and into the street RECESS: 11:03 AM RECONVENED: 11:22 AM The Special Magistrate ruled as follows: · Re: DAS 11570 - CEEX 20090008271 In Section 8(1)(B) of Ordinance 2008-51, the elements of the charge are: "To run at large in or upon any public street, road, sidewalk, other public place, or upon private property without the expressed or implied consent subject to zoning of the owner or any lessee of such private property" 8 1 ~J 19,10013 1 ~ The Special Magistrate stated the testimony was that the dog did run from the garage down and around the girls and was unleashed at that time. The public street was invaded. The testimony came from the Respondent who gave demonstrative evidence that the dog ran around the mailbox and the girls. In reviewing the Respondent's Exhibit "K," it is clear that the mailbox is located at the edge of the street so if the dog was "going around" the mailbox and the girls, it would put the dog in the public street. The County has proven the elements. · Re: #DAS 11571 - CEEX 20090008269 In Section 8(1)(G) of Ordinance 2008-51, the elements of the charge are: "To snap, growl, snarl, jump upon, or otherwise threaten persons lawfully using any road right of way" The Special Magistrate stated the dog did go into the road right-of-way to circle around. There was no evidence of "snap, growl, snarl, or jump upon" presented by either side. The ruling is based upon "otherwise threaten." The mere fact that the dog circled around the girls is a threatening action, in and of itself. In their affidavits, both girls stated they were scared and were, in fact, feeling threatened by that action. The County has proven those elements, as well. The Respondent's testimony, based on her medical expertise, conflicted with the County's concerning whether or not the wound was actually a bite. Whether the wound actually was a dog bite does not matter because it was not an element of the Ordinance and because the conflicting testimony was inconclusive, it was taken into consideration when making the ruling, but no Finding was made concerning whether or not one side lied. The Special Magistrate imposed a fine of $100.00 in each case, with an administrativefee of$7.00 and Operational Costs in the sum of $50. 00 to be paid on or before July 19, 2009. The Special Magistrate noted the conflicting testimony of the Respondent regarding whether or not the dog was leashed. The Respondent stated the dog was never un- leashed or allowed to run at large, yet she admitted that he ran unleashed down the driveway and circled the girls. The contradictory testimony was also considered. The Special Magistrate stated the Respondent will have ten days to submit a Motion for a Re-Hearing and thirty days to appeal the ruling to the Circuit Court. Attorney McAllister asked the Special Magistrate to note in her Ruling the first sentence of Section 8 which states: "It shall be unlawful for the owner of an animal to allow or permit his or her animal to run at large..." 9 161 'IIB1. June 19,2009 ~. · She asked for clarification that the Special Magistrate found the Respondent allowed or permitted her dog to run at large and threaten the two young girls. · She also asked for clarification of "right-of-way" - did the Special Magistrate find that the dog ran into the road or did the Special Magistrate find the dog was in the Utilities Easement. The Special Magistrate clarified: · The dog ran out and to the girls and the Respondent did not immediately call the dog back to her - it was only after the dog had gotten down to the area where the girls were that the Respondent called for the dog. · Re: the right-of-way, the dog actually went into the roadway, not the Utilities Right-of-Way. Respondent's Exhibit "K" showed the location of the mailbox post and the Respondent demonstrated where the dog went - she used a red marker which showed the dog going into the right-of-way. Attorney McAllister asked if Special Magistrate found that Haley and Rebecca were on the Feinstock property when they were threatened by the dog, or not? The Special Magistrate stated: · One Citation was to "run at large" on a public street and the Finding was that the dog did, in fact, circle around the girls which took him into the public street. · The second Citation involved "threatening." The Respondent stated the dog circled the girls. The evidence didn't identify where the girls were standing when the circling happened. They had been on the right-of-way and were feeling threatened when the dog circled into the right-of-way, so the elements have been met. Attorney McAllister asked, if a Re-Hearing was requested, would the Special Magistrate issue subpoenas to the two girls to appear and testify? The Special Magistrate stated she would issue subpoenas which are to be prepared by the Attorney and sent to her office. The Special Magistrate stated she will rule on the Motion for a Re-Hearing upon receipt of the Respondent's Motion and will allow the County ten days to respond. The Motion stays the Appellate time and does not prejudice the Respondent. 4. Case #097712 - CEEX 20090007756 - BCC vs. Robert Murphv The Hearing was requested by Collier County Sheriffs Office Deputy Michael Thomas was also present. The Respondent was not present Violations: Code of Law & Ord., Sec. 130-66 Parked on / in swale Violation address: South Bay Drive & Gulf Shore Ct IO 1 6 I 1 ~~9. 2009' The Notice of Hearing was sent on June 9, 2009 and left on June 13,2009 in Massachusetts. The Notice was initially sent to Bonita Springs and was forwarded to an address in Massachusetts. Corporal Michael Thomas stated he observed the Respondent's automobile parked between the road and the swale, even though ample parking was available. Finding the Notice of Hearing was properly served, the Respondent was found GUILTY of the alleged violation(s) and ordered to pay afine in the amount of $30.00 and an administrativefee of $5. 00. The Respondent was ordered to pay the Operational Costs incurred by Code Enforcement during the prosecution of this case in the amount of $50. 00 on 01' before July 19,2009. Total Amount Due: $85.00 The Special Magistrate noted the Respondent is entitled to submit a Motion for a Re- Hearing within ten days. V. PUBLIC HEARING A. Stipulations: 10. Case #CEV 20090001146 - BCC vs. Juan L. Grande & Mercedes Boli2an The Hearing was requested by Collier County Code Enforcement Investigator Renald Paul who was present. Respondent, Juan L. Grande, was also present and represented his wife, Mercedes Boligan. Ulliana Carrender, Court interpreter, served as translator for the Respondent. Violations: Collier County Land Development Code 2004-41, as amended, Sec.2.01.00(A) Unlicensed / inoperable vehicle parked / stored on residential area Folio No: 36244240001 Violation address: 1961 51st St. SW A Stipulation was entered into by the Respondent on behalf of his wife, Mercedes Boligan, and himself on June 19, 2009. The Respondent resides at 1961 51 st Street, Naples, Florida 34116. Investigator Paul stated the Respondent signed the Stipulation and agreed to pay the Operational Costs. Finding the Notice of Hearing was properly served, the Respondents were found GUILTY of the alleged violation(s) and ordered to obtain a current registrationfor II Jl6' . " b U 1 B te 19109 the vehicle, or store it within a completely enclosed structure, or remove it from the property on or before June 29,2009, or afine of $50. 00 per day will be imposedfor each day the violation remains thereafter, unless altered by a subsequent Stipulation or Order of the Special Magistrate. If the Respondents have not complied by the deadline, the County is authorized to abate the violation by contractor bid-out and assess the costs to the Respondents. If necessary, assistance may be requested from the Collier County Sheriff's Office. The Respondents were ordered to pay the Operational Costs incurred by Code Enforcement during the prosecution of this case in the amount of $117.70 on or before July 19, 2009. The Respondents are to notify Code Enforcement within 24 hours of abatement of the violation and request the Investigator petform a site inspection to confirm compliance. Total Amount Due: $117.70 The Respondent verified he understood the terms of the Stipulation at the time of signing and did not have a problem relying on the interpreter provided by Code Enforcement. The Respondent further verified that he admitted to the violation. C. Emergency Case: 1. Case #CEPM 20090010301- BCe vs. Tirso Carea2a and Martha Meiicanos The Hearing was requested by Collier County Code Enforcement Property Maintenance Specialist Joe Mucha who was present. The Respondents were also present. Ulliana Carrender, Court interpreter, served as translator for the Respondents as needed. Violations: Collier County Code of Laws & Ord., Chapter 22, Article VI, Section 22-231, Subs. I and 2 Dwelling being occupied without being connected to approved water and sewer system. Violation address: 2184 45th Street SW, Naples, FL The Respondents reside at 220 Red Bird Lane, Naples, Florida 34114. Investigator Mucha conducted a site visit on June 12,2009 and spoke to Ms. Mejicanos who stated the water had been turned off because the occupants were moving out. Investigator Mucha informed Ms. Mejicanos that, as landlords, she is responsible to provide water as long as the dwelling is occupied. Water service has not been restored. Respondent Mejicanos stated the tenants paid the first month's rent in full and are in arrears by two months. The tenants were supposed to have the electricity and water service in their name according to the terms of the lease. The Respondents have been paying the water bills for the tenants and can no longer afford to do so. 12 161 '~1 ~ June 19,2009 The following water bills which were marked as Exhibits and admitted into evidence: Respondents'Exhibit "A" - dated May 19,2009 Respondents' Exhibit "B" - dated April 21, 2009 Respondents'Exhibit "c" - Final Notice dated June 11,2009 The tenants initially told Ms. Mejuicanos they were leaving on June 5th but the date was changed to JunelOth. She stated the service was not suspended until June 12th, but the tenants never called to inform her they were still at the property. She filed an eviction notice. A copy of the document was marked as Respondent's Composite Exhibit "D" and admitted into evidence. A copy of the Florida Residential Lease, dated March 14, 2009, was marked as Respondent's Composite Exhibit "E" and admitted into evidence. The Respondent stated she was not able to contact the lessee (Adam Howard Lipton) by telephone. Investigator Mucha stated he met the lessee when he inspected the property. The lessee stated he was having financial problems and could not pay the rent. He stated there are four adults and four children living at the house. The Special Magistrate issued oral subpoenas to the residents of the property to appear at the podium. Frank Menechino stated he resided at 2184 45th Street SW with his daughter, Cindy Cigalotti and her children. Adam Howard is her boyfriend. Also residing at the property is an Aunt. Ms. Cigalotti stated she was unemployed for three months and only recently began work. Her Aunt has been unable to find employment. Mr. Menechino paid $165.00 to the landlord for the water. The tenants stated they were unaware they could have water service placed in their name if they produce a copy of the lease. They informed the Special Magistrate they would do so immediately. The Respondent stated the Clerk is in the process of scheduling the Eviction Hearing. The Notice was filed on June 18,2009. The Special Magistrate stated there was a violation of the Ordinance and the Respondents were required to restore the water service. Investigator Mucha suggested another solution is for the tenants to have the service placed in their name. Finding the Notice of Hearing was properly served, the Respondents werefound GUILTY of the alleged violation(s) and ordered to restore the water service to the property or the tenants must vacate the premises on or before June 23, 2009, or a fine of $250. 00 per day will be imposed for each day the violation remains 13 611fil 'J June 19,2009 thereafter, unless altered by a subsequent Stipulation or Order of the Special Magistrate. If the Respondents have not complied by the deadline, the County is authorized to abate the violation and assess the abatement costs to the Respondents. If necessary, assistance may be requested from the Collier County SherifFs Office to abate the violation. The Respondents were ordered to pay the Operational Costs incurred by Code Enforcement during the prosecution of this case in the amount of $117. 70 on or before September 19, 2009. The Respondents are to notify Code Enforcement within 24 hours of abatement of the violation and request the Investigator perform a site inspection to confirm compliance. Total Amount Due: $117. 70 VI. NEW BUSINESS A. Motion for Imposition of Fines 9. Case #CEPM 20080014195 - Bee vs. Ester M. & Jore:e L. Torres The County was represented by Code Enforcement Investigator Jonathan Musse. Respondent, Jorge Torres, was present and also represented his wife, Ester Torres. Violations: Collier County Code of Laws and Ord., Chapter 22 Building and Building Regulations, Article II Florida Building Code, Section 22-26(103.11.2) Pool without a permitted pool enclosure or barrier Folio No: 75460400000 Violation address: 1340 Center Lane The Respondents reside at 1340 Center Lane, Naples, Florida. Investigator Musse stated the Operational Costs of $117.61 have been paid, but the violations have not been abated. The County requested imposition of fines in the amount of $7,400 for the period from April 7, 2009 through June 19,2009 (74 days @ $100/day), for a total amount of $7.400. The Respondent stated he hired a contractor who installed a pool barrier on May 31, 2009. The contractor stated no permit was required for a baby pool barrier. The Respondent contacted Steve Fontaine of the County's Permitting Office who confirmed that a permit was not required to install a baby pool barrier. The Respondent had the baby pool barrier installed because it was the only option he could afford. He asked the Special Magistrate to waive the fees because he is trying to keep his house and would install a full fence as soon as he is financially able. 14 en :'- 181 June 19,2009 .... -' The Investigator stated he contacted the Planning Office and was told that a permit was required. However, the Investigator has been unable to contact anyone in the Permitting Office. He confirmed the baby barrier was well constructed and any immediate danger has been allieviated. The Special Magistrate CONTINUED the case until August 21, 2009 and stated the fines are stayed. VII. OLD BUSINESS: (The following cases were heard together.) 1. Case #CENA 20080007654 - BCC vs. Naples Custom Properties. LLC Violations: Weed overgrowth: prohibited accumulation of non-protected mowable vegetation. Folio No: 62258320004 Violation address: 5302 Texas Ave. 2. Case #CENA 20080007656 - BCC vs. Naples Custom Properties. LLC Violations: Weed overgrowth: prohibited accumulation of non-protected mowable vegetation. Folio No: 62258320004 Violation address: 5302 Texas Ave. The Hearing was requested by Brian Elliott, as principle of Naples Custom Properties, LLC, who was present. Collier County Code Enforcement Investigator Reggie Smith was also present. Michael Collins appeared as a witness for the Respondent. Brian Elliott resides at 1505 Osprey Avenue, Naples, Florida 34102. Michael Collins resides at 7 Maui Circle, Naples, Florida, 34112. Investigator Smith stated the violation cited in Case #2 (CENA 20080007656) was incorrect. It should be "litter - declared public nuisance. " Investigator Waldron stated Mr. Elliott requested the Hearing in order to contest the liens that were assessed against the property. Mr. Elliott stated the reason why he was contesting was because he performed the clean up of the property, not the County. He and his friend, Mike Collins, did the work which took about 40 hours. He ground up approximately 35 stumps. The work was done in late June and the first part of July, 2008. He also said it was not 100% finished on that date. The County charged for cutting on July 23, 2008 with photographs taken on July 18th 15 161 j-. a 1 JIll June 19,2009 that showed the property was cut. Mr. Elliott maintained he had cut the lawn. The Respondent introduced 13 photographs which were marked as Respondent's Composite Exhibit "I" and entered into evidence. Mr. Elliott referred to a bill for services that he received from the County for $830 which he considered excessive and unfair. Later he received a corrected invoice from the County for $225 ($125 for cutting and $100 for administrative fees). Investigator Smith introduced nine photographs which were marked as County's Exhibits "A" (taken on 05/15/09 - 3 photographs), "B" (taken on 06/18/08 - 4 photographs) and "C" (taken on 07/18/08 - 2 photographs) and entered into evidence. The Special Magistrate noted the County's invoice did not specify when the contractor performed the work on the site. The Investigator stated when he inspected the property on June 18th, Mr. Elliott had completed approximately 90% of the work but the outer edges of the property still showed excessive weed growth and litter. The photographs taken on May 15th were the initial patrol violation photographs. The photographs taken on June 18th were taken the day after the Notice of Violation due date expired and the photographs taken on July 18th showed the contractor-abated property. The Special Magistrate stated the bill for the litter case (Case #2 - CENA 20080007656) charged $405 to remove six cubic yards of litter plus a one-time charge for mowing in the amount of$IOO.OO. The litter was removed from the same property that was mowed and billed for under Case # I. She stated that was "double-dipping." The Special Magistrate asked the County to clarify the bill for the litter case and to contact the contractor to verify the debris removal did not include an additional charge for mowing. The Special Magistrate allowed ten days for the County to obtain the requested information. In the mowing case (Case #1), the Special Magistrate noted the charge of$125 was fair in view of the fact that the Respondent admitted he had not completed all of the mowing on the property. In the litter case (Case #2 - CENA 20080007656 ), the Investigator introduced 18 photographs which were marked as County's Exhibits "A" (taken on 05/15/09-7 photographs), "B" (taken on 06/18/08 -7 photographs) and "C" (taken on 07/18/08- 4 photographs) and entered into evidence. 16 1; ~.:." \.i 181 J! 19,2009 The Special Magistrate stated her Ruling will be delayed for ten days. Copies of the photographs taken by the County's contractor will be sent to the Special Magistrate and the Respondent. RECESS: 1:44 PM RECONVENED: 2:01 PM V. PUBLIC HEARING B. Hearings: (The following cases were heard together.) 7. Case #PR 000643 - CEEX 20090005022 - BCC vs. Nanette Lee Boksha Violations: Ordinance 76-48, Section 246-28(B)(4) Possession of alcohol in Vanderbilt Beach Park Violation address: Vanderbilt Beach Park 8. Case #PR 000645 - CEEX 20090005024 - BCC vs. Mvron David Boksha Violations: Ordinance 76-48, Section 246-28(B)(4) Possession of alcohol in Vanderbilt Beach Park Violation address: Vanderbilt Beach Park The Hearing was requested by the Respondents who were not present. Collier County Park Ranger Barry Gorniak was present. The Notice of Hearing was sent via Certified Mail and regular mail delivery. Proof of delivery on June 12,2009 was confirmed by the U.S. Postal Service. The delivery receipt was signed by Myron Boksha. Park Ranger Gorniak stated he observed a group of individuals drinking alcohol in Vanderbilt Beach Park. Myron Boksha tried to hide his beer under his seat which the Investigator stated indicated the Respondent knew he was wrong. Nanette Boksha was drinking wine from a cup. The Investigator explained no one is allowed to drink, carry or possess alcohol while in the Park. All six couples were issued Citations. The other couples paid their fines at the May 15th Hearing. The Bokshas requested a Continuance to November because they moved to Michigan, but were returning to Florida in November. The letter also stated they were in front of the Turtle Club but the Investigator disputed the couple's claim and stated they were not in the vicinity of the Turtle Club. The Special Magistrate reviewed the Respondents' letter requesting a Continuance. The Special Magistrate DENIED the Respondent's Request. Finding the Notice of Hearing was properly served, the Respondents werefound GUILTY of the alleged violation(s) and each Respondent was ordered to pay a Citation fee of $150.00 and administrative fee of $5. 00 on or before July 19, 2009. 17 161 .tB" ,,:1 ~ 'JJ IJune 19,2009 Each Respondent was ordered to pay the Operational Costs incurred by Code Enforcement during the prosecution of this case in the amount of $50. 00 on or before July 19,2009. Total Amount Due: $410.00 RECESS: 2:31 PM RECONVENED: 3:15 PM V. PUBLIC HEARING B. Hearings: 11. Case #CEV 20080016915 - BCC vs. Kennneth W. Lipka The Hearing was requested by Collier County Code Enforcement Investigator Ralph Bosa who was present. The Respondent was not present. Violations: Collier County Land Development Code 2004-41, as amended, Sec.2.01.00(A) Unlicensed / inoperable vehicle parked / stored on residential area Folio No: 39836600001 Violation address: 2675 43rd Ave. NE, Naples, FL 34120 The Notice of Hearing was sent via Certified Mail delivery and the return receipt was signed on June 11,2009. The Notice of Violation was mailed and posted at the property and the Courthouse on February 6, 2009. Investigator Bosa introduced four photographs taken on December 10, 2008 which were marked County's Composite Exhibit "B" and three photographs taken on March 26, 2009 which were maked as Composite Exhibit "C" and admitted into evidence. The Investigator conducted a site visit on June 17,2009 and the violations had not been abated. Finding the Notice of Hearing was properly served, the Respondent was found GUILTY of the alleged violation and ordered to repair the vehicles so they are operational and obtain valid tags for each vehicle, or to store the vehicles in a completely enclosed structure, 01' remove them from the premises on or before June 24, 2009 01' a fine of $50. 00 per day will be imposed for each day the violation remains thereafter, unless altered by a subsequent Stipulation or Order of the Special Magistrate. If the Respondent has not complied by the deadline, the County is authorized to abate the violation by contractor bid-out and assess the costs to the Respondent. If necessary, assistance may be requested from the Collier County Sheriffs Office. The Respondent is ordered to pay the Operational Costs incurred by Code Enforcement during the prosecution of this case in the amount of$117.87 on 18 I1jl 161 i"l June 19,2009 or before July 19, 2009. The Respondent is to notify Code Enforcement within 24 hours of abatement of the violation and request the Investigator perform a site inspection to confirm compliance. Total Amount Due: $117.87 C. Emergency Case: 2. Case #CEPM 20090010098 - BCC vs. Timothv & Alisa Grossi The Hearing ws requested by Collier County Code Enforcement Property Maintenance Specialist Joe Mucha who was present. The Respondents were not present. Violations: Collier County Code of Laws & Ord., Chapter 22, Article VI, Section 22-231, Subs. I and 2 Dwelling being occupied without being connected to approved water and sewer system. Folio No.: 29734001149 Violation address: 3030 Renaissance Ct., Naples, FL 34119 The property and the Court were posted on June 17,2009. Investigator Mucha stated the Property Manager for the Homeowners Association called to complain that an individual was occupying the structure but the water has been turned off. The water had been turned off in April, 2009 for non-payment and the property is in foreclosure. On June 11,2009, the Investigator met with the occupant who stated he was staying at the property on behalf of the owner for security reasons since the furniture and the owner's belongings remained in the house. The occupant brought bottled water. The occupant stated he would move out by the weekend. Finding the Notice of Hearing was properly served, the Respondents were found GUILTY of the alleged violation and ordered to restore water/sewer service to the property or to vacate the premises on or before June 22,2009, or afine of $500.00 per day will be imposed for each day the violation remains thereafter, unless altered by a subsequent Stipulation or Order of the Special Magistrate. If the Respondents have not complied by the deadline, the County is authorized to abate the violation and assess the costs to the Respondents. If necessary, assistance may be requested from the Collier County Sheriff's Office. The Respondents were ordered to pay the Operational Costs incurred by Code Enforcement during the prosecution of this case in the amount of $117. 70 on or before July 19,2009. The Respondents are to notify Code Enforcement within 24 hours of abatement of the violation and request the Investigator perform a site inspection to confirm compliance. 19 J!l at '. 1, t"" j~ ., v e,t ,.... '.. e' ,2009 Total Amount Due: $117.87 The Special Magistrate found the case involved health, safety and welfare issues which justified the Emergency Hearing status. VI. NEW BUSINESS A. Motion for Imposition of Fines: 1. Case #CEAU 20080013129 - BCC ys. Deutsche Bank National Trust Company c/o Kahane & Associates. P.A. The County was represented by Code Enforcement Investigative Supervisor Jeff Letourneau. Violations: Florida Building Code, 2004 Edition, Chapter I Permits, Section 105.1 Sections of stockade fence in disrepair Folio No: 36516160000 Violation address: 307241 st Terr. SW, Naples The Notice of Hearing was sent via Certified Mail and the return receipt was signed on June 12,2009. Supervisor Letourneau stated the violations had been abated. The County requested imposition of Operational Costs in the sum of$117.87, and fines in the amount of $4,000 for the period from February 13,2009 through March 24,2009 (40 days @ $100/day), for a total amount of$4,117.87. The Special Magistrate GRANTED the County's Motionfor Imposition of Fines in the total amount of $4,117.87. 2. Case #CEPM 20080015913 - BCC vs. Bernadino Guerrero. Jr. The County was represented by Code Enforcement Investigative Supervisor Jeff Letourneau. Violations: Collier County Code of Laws and Ord., Chapter 22 Building and Building Regulations, Article II Florida Building Code Sec. 22-26(103.11.1) Unsafe buildings /structures Folio No: 30681280002 Violation address: 1407 Apple St., Immokalee, FL 34102 The Notice of Hearing was sent via Certified Mail delivery and the return receipt was signed on June 10,2009. 20 161 ~1B1. ... June 19,2009 Supervisor Letourneau stated the violations have been abated. The County requested imposition of Operational Costs in the sum of $118.31, and fines in the amount of$14,500 for the period from April 7, 2009 through June 3, 2009 (58 days @ $250/day), for a total amount of$14,618.31. The Special Magistrate GRANTED the County's Motion for Imposition of Fines in the total amount of $14,618.31. 4. Case #CEPM 20090000171 - BCC vs. Jill & Henrv Tesno The County was represented by Code Enforcement Investigator Thomas Keegan. Violations: Collier County Code of Laws and Ord., Chapter 22, Article VI, Section 22-243 Repeat violation of vacant residential home with broken windows and unsecured exterior doors creating a public nuisance. Folio No: 48784600005 Violation address: 3203 Woodside Ave The Notice of Hearing was left on June 15,2009. The property and the Courthouse were posed on June 1,2009. Investigator Keegan stated the violations were abated on March 3,2009. The County requested imposition of Operational Costs in the sum of$117.87, a Civil Penalty in the sum of $5,000, and fines in the amount of$I,OOO for the period from February 28,2009 through March 3, 2009 (4 days @ $250/day), for a total amount of $6,117.87. The Special Magistrate GRANTED the County's Motionfor Imposition of Fines in the total amount of$6,117.87. 5. Case #CEOCC 20090003265 - BCC vs. Chile Caliente. LLC The County was represented by Code Enforcement Investigative Supervisor Kitchell Snow. Violations: Code of Laws and Ordinances Chapter 126-116, Section(s) (A)(2) Exceeding allowable occupancy for business according to the Business Tax Receipt Folio No: 25630440002 Violation address: 204/208 Boston Ave., Immokalee The Notice of Hearing was sent via Certified Mail delivery and was left on June 10, 2009. The property and Courthouse were posted on June 8, 2009. 21 161 "i B ~ III 1 . JJpe 19,2009 Supervisor Snow stated the violations have been abated. He stated he hand-delivered the information to Bernardo Barnhart, the Registered Agent for the property The County requested imposition of Operational Costs in the sum of$117.52, for a total amount of $117.52. The Special Magistrate GRANTED the County's Motion for Imposition of Fines in the total amount of $117.52. 6. Case #CEPM 20080016535 - Bee vs. Beniamin Centeno The County was represented by Code Enforcement Investigative Supervisor Kitchell Snow. Violations: Ordinance 2004-58, Section 12 Dangerous building Folio No: 73180280007 Violation address: 587 9th Street, Immokalee, FL 34142 The Special Magistrate noted the Respondent's correct name is Benjamin Vega- Centeno and will also be corrected on the agenda. The Notice of Hearing, sent first-class and Certified Mail, was returned as un- deliverable. The Notice was posted at the property and the Courthouse on June 8, 2009. Investigator Snow stated he contacted the Respondent's brother to notify him of the Hearing. He further stated the violations were abated by the County. The County requested imposition of Operational Costs in the sum of $117.96, reinbursement of the County's abatement costs in the sum of$4,057.08, and fines in the amount of $5,500 for the period from April 8, 2009 through April 29, 2009 (22 days @ $250/day), for a total amount of $9,675.04. The Special Magistrate GRANTED the County's Motion/or Imposition of Fines in the total amount 0/$9,675.04. 7. Case #CESD 20080010511 - BeC vs. Allan Perdomo The County was represented by Code Enforcement Investigative Supervisor Jeff Letourneau Violations: Collier Co. Land Development Code 2004-41, as amended, Sec(s).l 0.02.06(B)(l )(A) Unpermitted storage shed on residential property Folio No: 36123040005 Violation address: 1990 50th St. SW, Naples 22 .. _..lI 161 181 .. June 19,2009 The Notice of Hearing was posted at the property and the Courthouse on June I, 2009. Supervisor Letourneau stated the violation had not been abated. The County requested imposition of Operational Costs in the sum of$117.87, and fines in the amount of$3,000 for the period from April 21, 2009 through June 19, 2009 (60 days @ $50/day), for a total amount of $3,117.87. The Special Magistrate GRANTED the County's Motionfor Imposition of Fines in the total amount of$3,117.87, and notedfines will continue to accrue. 10. Case #CENA 20080015078 - BCC vs. Matthew Gromnicki The County was represented by Code Enforcement Investigator Jonathan Musse. Violations: Collier County Code of Laws, Chapter 54, Article VI, Sec. 54-181, 54-179 and 54-184 Unauthorized accumulation of litter, and litter declared to be a public nUIsance. Folio No: 24476240001 Violation address: 55 3rd Street, Bonita Shores, FL The Notice of Hearing was sent via Certified Mail delivery and was left on June 10, 2009. The property and the Courthouse were posted on June 1, 2009. Investigator Musse stated the violation had been abated. The County requested imposition of Operational Costs in the sum of $117.70, for a total amount of $117.70. The Special Magistrate GRANTED the County's Motion for Imposition of Fines in the total amount of $117. 70. VII. OLD BUSINESS: (This case was added to the Agenda.) 3. Case #CENA 200800013972 - BCC vs. Bruno Penzo Michele McGonagle, Administrative Secretary, stated when the initial Order was issued, the property was actually owned by 11222 Tamiami, LLC. The new owner was sent the Notice ofNusinance Abatement on October 14,2008 in care of the Registered Agent. The new owner has not been invoiced. The Special Magistrate RESCINDED Order OR 4451 entered on April 17, 2009 23 161 "B.i\.lli 1 l~ II June 19,2009 VIII. CONSENT AGENDA: A. Request to Forward Cases to County Attorney's Office as referenced in the submitted Executive Summary. The Special Magistrate reviewed the cases identified in the submitted Executive Summary and GRANTED the County's request to forward the referenced cases to the County Attorney's Office. B. Request for Special Magistrate to Impose Nuisance Abatement Liens on Cases referenced in the submitted Executive Summary. The Special Magistrate reviewed the four cases cited in the Executive Summary and GRANTED the County's request to impose a Nuisance Abatement Lien. IX. REPORTS: None The Special Magistrate announced that the "Red Light Ordinance" hearings will begin in July. X. NEXT HEARING DATE - Wednesday, July 8, 2009 at 9:00 All!, located at the Collier County Government Center, Administrative Building "F," 3rd Floor, 3301 E. Tamiami Trail, Naples, Florida. ***** There being no further business for the good of the County, the Hearing was adjourned by Order of the Special Magistrate at 3:52 P.M. COLLIER COUNTY SPECIAL MAGISTRATE ~ ~ renda Garretson, Special Magistrate, The Minutes were approved by the Special Magistrate on ~ J Ou... ~ I ~o, as presented , or as amended --V -=-t 24 16/1\82 .~ Fiala Halas Henning Coyle -7fIs Fire Service Steering Committee of Collier County, FL. InEoletta ~ MeeWlg MintItes Held on April 23, 2009 at 6:00 PM Gorden Gate Rre Control and Rescue District 14575 Comer Blvd" Naples, FL 34119 Pre&8nt: "Preaklent .Viee President "'-rReurer RECEIVED JUL 2 3 2009 Board of County Commissioners Angela Davi8t Eaat Naplet Fire Committicmer Jim Burke, Nonh Naples Fire Commissioner Ch~ Mc:;Mwhon~ Go'''' O..-IIi,. Commhil;ione,. .Commissioner Paul M. Plamondon Commissioner R. Eliseo Chao Commissioner Thot'nas cannon Commissioner Rich Gibbons Commissioner Margaret Hanson CornmUs8ioneJ' Paul J.. Moriarty. Sf. Commissioner Rob Stoneburner Commissioner DaVid stedman *CommiRionw Joseph Midthews Commissioner Albert Lee Commissioner Pam Brown -AdvIaoJ, Io8rd Yamber Joe LangkaweI Advisory Board Member Kirk Colvin Advisory Board Member Jim Gault AdVisOry Board Member Ted Decker Advisory Board Member Kevin Walsh "'Counollman Wayne Waldack Fire Chief Robert Metzger Fire Chief Doug Dyer Fire Chief Michael Murphy Are Chief Jim McEvoy Acting Chief Orty Stotts Acting Fire Chief Don Peterl50n ~ief Jeff Page Assistant Chief Booky Pagan Assistant Chief Rob Potteiger Assistant Chief Mike Ginson Assistant Chief Dave Anderson Assistant Chief Scott Birge Deputy Ohlef Kefth Teague Deputy Chief Nick Biondo Director Tara Bishop Deputy Chief Mike Swanson Deputy Chief Jorge Aguitefa Fire Marshal Bill Silvester Fire Marshalleo Davis Battalion Chief Dean Anderson Lt. Brandon Bunting EngIneer Daniel Sawyer Rrefighter Jose- Garcia Big Corkscrew Island Fire District BIg Cottscrew rstand Frre OJstrfct East Naple& Fife District East Naples Fire District North Naples Are DistrIct North Neplea Fire Oistriet Golden Gate Fire District Golden Gate FIre DIstrict 1mmoI... Fire Cort1rGl DlatrId Immokalee Fire Control District lmmokalee Are Control District .... of Capri Fire District Isle of Capri Fire District isle of Capri Fire District tsle of Capri Fire District Isle of Capri Fire District City of Marco Island Gotd8n Gate Fire District East Naples Fire District City of Marco Island Fire Department City of Naples Fife Department North Naples Are District lmmokalee Fire Control District CollIer EMS North Naples Fire D15trlct East Naplss Fire District Big Corkscrew tsland Fire Dis1rict Goldan Gate Ftre. District Immokalee Fire Control District East Napfes Fire Di6tricf East Naples Flee Dlstrict East Naples Fire District North Napfes Fire Dfstrict North Naples Fire District Golden Gate Fire District 'mmOkaree Ftre Controf District Golden Gate Fire ~ Golden Gate Fire District Gofden Gatt; Are DistriCt Golden Gate Fife. DiStrict Prepared and Edited by "JAN Rautio,~ FSSC Facilicator, 04-27~09j 07-10-09; 07-17-Q9; 07-21-09; 07-22-09, 7-23-09. 6131113 :;j9l;;1d 3CIU S3Idl;;IN lS\f.3 -"\;lS .~o: (;8L!vLL6S(; !S:!! 61313(;/SG/LI3 1611B2 .~ Rrefighter Jeff Bronsdo" L.aa Davis-. ~ea Jamie PopioJ, Mechanic Union President James Ct.mningham Union VICe PreSident Chris Spencer 8ret Jam$ylJOn Jason McCormick Pension Trustee Jack Pointer Chuck Mohlke Duane BiIlIDgton. Citizen Jay ROth, Citizen Fire Code OIftcia, Ed Rrley Suaan Morri$, secretary Attorney Ken Thompson tfene StaCker, Reporter Kayde& TtIft, l1eporter Joyceanna "JA" Rautio *Authorized VoIInglkmber City of Naples Fire Department ~t NapiK FW9' Dt$tiict East Naples Fire District North Napes Fire 0istJ10t North Naples Fire District North Naples Fire District North Naples Fire District North Naples Fire District InteresteCf Citizen Golden Gate l10ldeJ It Summit Place Resident Are Code OffiCial's Office Goiden Gate FirtJ Di5trict Immokalee Fire Control District Naples Daily News Cottier cmzerr FSSC Facilitator The meeting was delayed for technical (iittiwlt~ but was ~ to ordQr about 6:20 P.M. by the President. Unfortunate,y significant sound system and recording issues continued to make the evening interesting. I. PLEDGE OF 411 a:G~..NCE The meeting opened with e Pledge of Allegiance. n. DETERMINE QUORUM A quorum was determined after olScussion regarding an agreement to allow both Isle Capri and Marco Island the opportunity to vote even though dues checks had not yet been received at ENFD. A motion was made Commissioner McMahon an~_s~onded by Commissioner Burke to allow these aaencles to vote tonfaht and Investlaate the whereabouts of tile dues checks later. It DaSSed bv a 'VOte of 6 to 0. Facititalvr Rautio advised that eight (8) representatives out of nine (9) voting. members were present. lOchopee was absent.-l lit. APPROVAL, ADDITIONS, AND/OR DELETIONS TO AGENDA On a motion bY Commissioner Jim Burke and a second l!Y Commissioner Paul PIamOnCIon. the written aaenda was aaaroved ~y. [H} tv. APPROVAL OF MINUTES - January 22, 200e Quarterly Meatlng A motion was made to a~ove the rT)inutes of the January 22. 2009 quarterly meetina as Dfesented~ On a motion bv Gcmmlssiooer Bw'keand a ~ ~ ~ BOftid Member Lanakawel. the minutes were aDDr'Oved bv a unanimouS vote~ rS::Oi V. REPORTS A.. T......... Report Treasurer McMahon reported that the current checking account bafance is $f2l4f5.22. lnvoices from the Naples Daily News need to be investigated and the Facilitatol' needs to submit a new invoice also. prepared and Edited by "JA" Rautio, FSSC Facilitator, 04-27-09, 07-10-09, 07-17-09, 07-21-09; 07-22-09, 7-23-09. - 2 - 613/Z13 39l;1d ~I~ S3k:Jl;IN lSl;I3 Z8L!PLL6SZ !S:!! 6B13Z/SZ/L13 1611 B 2 B. fife Chiefs' Association Fire Chtef Robert Metzger reporteQ that the- FCA meetin9 was held thi& afternoon. A couple of topics of interest were mentioned. The new CoJlier County EMS Policy Advisory Board had its organizational meetfng and agreed to meet quarterly. FCA President Chief ~r repr~ the fire S8Nic& on tn& new ace Boatd. Consolidation was discussed at todays meeting, but it was agreed to cover that iSSue in the time certain agenda item. C. Communications Committee The report was delayed until later after Jamie Cunningham arl'ived__ Cunningham Indicated that the April meeting was cancelled, that the CCSO is one of the few agencies stitt hiring, that some revisions are to be made to the Emergency Medical Dispatch protocol card that will take about a month to be etfectiv~ that the CAD committee has completed its duties and the COSO is moving forward with phase one of the new CADlRecon:ts Management system which may take two years to imptement. 0.. Fir& COde 0ftIcIal FCO Ed Rifey reminded the group that his ~tft8ncfaf Statements, monthfy Activity Reports and a Fire Coc1& NeWSletter have aU been emaUed out 10 cut clown 00 copying costs. The Office is in good financial .shape. Plan Reviews for the month of January were the sfowest In years, February improved some and March was a Iittfe better. DieCU56iQne are ongoing with tee County to do Its Pfan Review, but this is in the early staoes of d!scussion. Riley wm meet with the- buildif\o industry in lee County as well as officials from some of the Fire Districts to discuss any issues that they may have. No agreement has been reached but the process is moving forward. E. Fire Code OffIcial's Office Building Riley reported that efforts are progtessinO 00 getting the condo ~ rewritten in order to begin the negotiation process. The reVised condo documents will take a while to accomplish. F. Fire Marshals' Association Deputy Chief Nick Biondo reported that numerous discussions have been held with reference to the changes to the Fire Code. All policies and procedures are being revtewed and rewritten. The group is lOoking for a new meeting lOcation since the E~ Club was sold. Next meeting is scheduJad for May 211>1 at 9:00 AM at a place to be determined. G. Public Education Commisstoner Davis indicated that all the PIOs S8fVe 00 th@ Public Education Committee, but a Fire Chief and Fife Commissioner need to oversea the activities. ENFD Assistant Chief potteiger and Fire Commissioner Rich Gibbons volunteered to serve. Chief Metzger announced that GGFD PIC VICtOr Hill has resigned effeCtiV& May 13,2009 since he has accepted a position with the Division of Forestry, Prepared and Edii:ed by "JAil lUw-tio. PSSC Fac.i.lit.a.t:or. 04-27-09; 07-10-09; 07-17-09; 07-)1-09; 07-22-09, 7-23-09. - 3 - 613/813 39\td 3CII..::I S3ld\tN lStB G8LtPLL68G t8:tt 61313G/8GIL13 1611'"2 " H. Distriot/Department Updates 1. DIu Corfcscrew Wand Fire Dfstrtct: CommiSSIoner Plamondon reported that Station #14 was- a slow go. but moving kxwarO, but bt budget coukt affect future progr8$s. 2. City of NHDIe8 Fire DeDartment. Fir~ Chief McEvoy had 00 report. 3.. ~ NiaLl'" Fire District: Fire Chief Dyer gave a Short report that the staff reorganimtion is moving along and that the brush fire season remains thankfully slow for the District. 4. Golden Gate Fire District: Chief Metzger reported significant brush tire actMty fatefy, A campargn to get a millage cap increase approved by District voters has Deen very focused. in less than three weeks, the District wiD know the resutts. S. Immokalee Fire Control ~strict: Commissioner Matthews reported that tile Board is actively seeking a new fire chief and at tent 45 resumes have been received. Inspections have been ramped up thanks to Acting Chief Don Paterson and a few brush fires nave been fought. 6. Isle of CaDri: Advisory Board Member LangkaWel reported that they are crunching numbers for the budget. The Chief Is out In the Everglades fighting a fire tonight, the construction project tot the retaining wan at the fire station is alfl106t complete and the possibility of building a dock to keep thG- fita ~ bellin4 the- fire station is being investigated. 7. Marco Isla~ Fire DeP8l1ment: Fire Chief Murphy indicated that an ad hoc finance committee explored altemative revenue sources and reported positive Ideas to tM City Council. Three new hires are now fully certified and the Department has several Issues in the hopper. 8. North Napl_ Are ~ M;; Assistant Chief StoIts mentioned that F"fI'f} Chief Brown was resigning effective May 1:st and the process to replace him is moving forward. Stotts indicated that he has been appointed by the SoFe to be the Acting Are Chief in the interim. {Hearty round of applause.] 9. EMS: Chief Page reported that hiS agency just moved to the new Emergency Operations Center two week& ago. The grand opening is set for May ~ Everyone Is invited to visit the new facility. VB. Old Busine&e - Tune Certain i PM - (Seating was rearranged to create a large square table around which all Fire Commissioners and Advisory Board Members sat with their respective Boards.} Time Certain~ 7 PM - Introduction of Attending Fire Commissioners by Fire District _ Pre5ident Davis ~ There were fourteen (14) Of twenty ona (21) efecteo Fire ~$ present and five (5) members m too lsl& of Capri Advisory Board in attendance. The names are listed above. NNFD Commissioner Burke began by asking for cfarfffcatfon that the meeting was stitt a meeting of the Fire Service Steering COmmitte& with ENFO Cornmission&fJPresident Davis serving as Chair. Thm WB confirmed in the affirmative. Prepared and E.d.it.ed by '"JAil R.<;;.utio.. FSSC Facilitator ~ 04-27-09. 07-10-09; 07-17-09; 07~21-09; 07-22-09, 7-23-09. - ~ - 613/P13 39\fd 3CII.::I S3'ld\"IN 18';13 Z;SLl:PLL6EZ; tE:tt 61313Z;/EZ;/L13 161 182 A. Combined Meeting of Independent Fire Commissions for' Discus-sion of M$rger and/or Consolidation tsmea & Quest~ (1) (2) (3) Which F"-rre DIstricts are Interested in participating in Countywide Consolidation? Which Fire Districts are interested In Merglna Z or rnQfe Districts? What can District& do to enhance funGtlonal consofidaUon efforts? NNFD OomrniS5ioner Burke asked If It was everyone understands that this meeting was, called to make- a yea or no vote tonight. ENfD COI,n-,dnkwler Cannon lead off the discussion regarding Whether the yes or no vote was even possible at a FSSC meeting and explained that the Boards would to take such action at a regularly iiCMdi.lled Board of Fare- Commi8&ioners' meet.ing. GGFD Cof"",&iu. IlK McMahon and IFCD Commissioner Matthews indicated they thOUijht such a vote was to Occur tonight. BcrFD Commissioner Plamondon indicated that his Board has already discU558d the ideas listed as 1 through 3 on the agenda anct liSt immedately above. GGFO Commissioner McMahon expressed is displeasure with the wording of question #2 a& htt irIdicated it was up to the inOividuat disnicts wh8tfier or not they wish to talk about merging with each other. He did. not feel this FSSC meeting was to pressure cflStJicts to take a position. He did now wish to tie his Board's hands at this ffl8etlng &nO felt that tt was GGfD's business how a consolidation or merger discussion was approached. not the FSSC. ENFD Coolfhfssivner Cannon observed that the ConsoIida1ion Study Group got down to the nuts and bolts of the idea and that ENFO has always been interested in speaking with other districts about functional consolidation or full fledged merging. He statect that his own optlMorf was that suddenly consolfdatfon has become a pofificaJ issue. He observed that the five File Distrtd& were not craate4 by ~. but by interested citizens and efforts of civic associations. Fighting a political battle in the newspaper with major mis-statement of facts does not seem the way to go. Cannon suggested that if guest editorials are to be written that the facts in them should be right. NNFD Commfssfoner Burke oommented that he wa~ the one writing the guest editorials that were mentiOned. He stated that he was uncom1ortabte with the agenda and thought it was misleading. Asking each Fire District if they wished to consolidate tonight was not a fair approach. Discussions have been ongofng tor over twenty years. He suggested that a llnext step" is needed along with financial details for Malysis GGFD Commissfoner McMahon thought that at the tast FSSC NNFD Commissioner Burke was pu5hing for immediate action for a dooi6ion and from what he read in the newspaper. He expressed his concem that In ten years as a Fire Commissioner he has not seen a study Showing a cost savings to the taxpayers. Perhaps down the road things win change. but C06t isSues wiD always be in th& fore- front. IndiVidual Fire Districts have recognized community events for their District residents that show the District's personality. McMahon did not feet these were "political events" 1 bUt community events. Where are the oost saytng&? Constituents have not asked for consolidation efforts, only elected officials and staff. ENFO Rich Gibbons indicated that he has been around the District since 1910 and was familiar with the five year study in which Chuck Mohlke participated. No Prepared and Edited by "J~!' R.w.1t.io, Esse F~ilit.at.or, 04-27-09; 07-10-09; 07-17-09, 07-21-09; 07-22-09. 7-23-09. - 5. - 613/913 39~d 3CII..:l S3"lcM--I lSv.3 l8L1PLL68l 18=11 61313l/8lIL13 1611.82 solutions have resulted from consolidation studies. The mOUD COuld not OO@f what IT WWI4 cost to 00t16Oikiate-~. - . ENFO Commi8eioner Cannon observed that a "fuIf ffecfged countywide organization would be very expensive at the present.." He personally ~ves that viewing the rssue as establishing an urban and a rural department is what is needed. ~ and NNFD could- be considered urban. OOFO and tmmokatee and Big Corkscrew Districts are discussing both functional and actual coll6oticlat1on a$ rurw entffies. He Questioned If a countywide fire department is feasible especially with the is&uw of same level of service throughout ami miRage rates. NNFD CommiSsioner Burke observed that the issue just keefJs being studied and stu€Iied rather hn action being taken. He suggested that focus be pfaced on the "Shell Bur that has been offered and that a five member Task Force with one Fire Commissioner from each independent District be appointed to create a "final draW of t~ 1egieIation. The Task Force recommeooations coukl be presented at the Jury FSSC meeting to see if agreement could be reached to ~ it to the ~V6 detegatfon this fal/. Considerable discussion ensured an the why~ hOw'~ and wherefores at th& Shell Bill and its creation originally by North Naples Fire District. The legislation would create a Iegat framework or vehide for consolidation or mergers either countywide or via subgroups perhaps urban aru;f rural. Deputy Chie1 Aguilera explaIned that an attomey has been working with staff to draft a voluntary process by which a countywide District could be createct. More work needS to be done On the draft in a combined, cooperatlve atmosphere tl'u..$ the suggestion of a five Rl6mber Task Foree. fOC AdVisory Board Member langkawel pointed out that he sees three issues or distinct components that consolidation needs to deal with. Thes& are (1) the operutional issues, (2) the legal Issues, and (3) the budgetary Issu~s. The FCA has handfed the operational issues via its study. The Sheff alii may represent the very necet:i6arY legal side. Th8 budgetary side must be ~ before too financial ramifications are known. He questioned the previouSly expressed concern about the source of funds to finIsh a tuff consolidation study that would inctude ttJe flOancial component He supporl$d th& concept of a Task Force to refine the Shell Bitt and then the financial or budgetary information can be assembled. GGFO Chief MeU~ pointed out that the Shell Bill wouk.i create an entity that would allow anyone or more of the independent fire districts to move into it. The fundfng mechanism would possibly be a 1.5 milfage rate. His personal opinion was that this legislation might offer a construcUve approact't to consolidation. NNFO Commissioner Burke reiterated his desire to see the creation of a five member Task Force to study and revise the Shell Bitt and then bring it to the FSSC for discussion before each independent BoFC considered it and voted whether or not to support brfnglng It to the COllier County legislative Delegation. He volunteered to represent North Naples on the Task Foree. NNFO Commissioner MOriarty indicated that he has been here since 1974, has been IS NNFD emptoyee and has a rnstoricat knowt8dge of the numerous consolktatfOn attempts and studies. He suggested that the biwest "blockade" is and has been amongst the elected officials. He prefers the term "merger" rather than uconsolidation~ and supported the option to allow 2 or 3 dR,lt jG-ts to rnerv&r rather than focus on a countywide organization. prepared and Edi:ted by "JA" Rai.1.li.o. ESSe Facilitator ~ 04-27-09; 07-10-09; 07-17-09; 07-21-09; 07-22~09, 7-23-09. - 6.. - 613/913 39Vd 3~Ij S~ lS~ l8LlPLL68l t8:tt 61313l/8l/L13 161 1 B 2 NNFD COflimisbioner ~ ~ h idea of Ii Task Force to study the Shell Bill, reVise it and then bring it back to the individual BoFC's for action, She felt that the October meeting WOUkt be more realistic for a floaf version. 'FCD Commissioner MattneM express6d concern tI1at his District has not seen or discussed any version of the Sheff BiD yet. He wanted to see the benefitS of merging or consolidating and have an opportunity to figure out what is going 00. He was not necessarily against consolidation or merging, but needs to get more information and that coukt come through the TaSk Force idea. GGFD Commission McMahon stressed again his desire to see a tax saving event before moving forward witt'i the Sheff Bift To him, consoUdation should do three things~ (1) save taxes. (2) provide the 6al'ne level of service 10 everyone and (3) eliminate all the Chiefs and their fiefdoms as the bottom fine. Marco 1sI(md Chief Murphy commented on the enabling act process to create a fire district and its relationship to a Shell Bill. a tool for all people to make a decision on merger issues. ft is just a toot, not a commitment. TIle Shell Bill must go through the legislative proc;es.s to create it H& suggested seeking a legislator to sponsor it early on who can guide it through the required process. IFeD Acting Fire Chiet Peterson has seen 10ur major consolidation efforts In his twenty-nine years In Collier County. Apprehension by elected officialS has always been a factor. He echoed the ktea of securing a toea I legislative sponsor early in the process and demonstrating that people are interested in suppol1ing the concept of the shelf bilt. Just because officials and residents are looking at consolidation does not necessarily mean that it wi" occur. He urged tf'lat the Shell Bill draft be widely shared and reviewed to seek agreement to move it forward as a Iegat framework. ENFO Commissioner Angela Davis suggested that Commissioners take the Shell Bill Task Force idea back to 1he Boards for discussion at the May meetings with the goal of appointing a "willing Fire Commissioner" to the Task Force~ ~ OIWict should advise the Facilitator by the end of May so meeting times can be set quickly. GGFD Rob Stoneburner inquired about the cost expended ~ far by Norttl Naples on the draft legislatiOn. NNFD Commissioner Hanson explained that the District's attorney was atready assisting With reg/slative matters durtng session, She urged that local sponsors be approachec1 soon ~ NNFO Commissioner Bufke commented that the bill was a "no brainef' in that it would not cost the State Legislature anything. Support from alt five independent fire distrfcts woukf be useful In convinCIng the local delegation that the matter is serio~ NNFO ~ Ct:'iiet Stolts clarified that the majority of the work on the draft document was completed by another county. Broward. NNFD's attorney upcIated and rey;sect It at a cost of jm;t under $10,000. IFCD Commissioner Matthews, a 52 year active resident of the county, asked Chuck Mohlke if anything was on the books eurrentfy that wouJd allow consolidation. The easy anawer was. vyet: so ha ~ wny the Shell am Wei needed to create something new. ENFD Chief Dyer advised that Chapters 189 and 191 relating to speclat dtstrtcts provfde a mechanism to approach mergers. However, technically, the independent fire clistr~ QQ not have the same statutory authOfity that the county and citiea have to vote for mergers or consolidations. This bill would create a tool or the regar frameWOrk fOt action on mergefS of sr;eciar districts. Pr~.d and E;di~e4 W "JA." Ra~t1o. iSSC Flldlitat.or, 04-27-09; 07-10-09i 07-17-09; 07-21-09; 07-22-09, 7~23-09. - 7 - 613/L13 39l;jd 3tfI.::I S3Ic:M'-I lSl;f3 C;8L!PLL68C; !8=!! 61313C;/8C;/L13 161 1 B 2 GGFD Commissioner Stoneburner wasn't neces5a!"Hy oPPOsed to the She!! Bm Wilcep'"l.o but expressed concern about the costs expended by one district before coming to the FSSC and the appearance and apprehem~ion that approach has- created among the cfi;hi\.-'b. He commented that the idea might be the only way to include "everybody in it". but effQrts woukl be made to negotiate between two agenoles to see if merging was possibJe. ENFD Chief Oyer observed ttlqt the Shalt BHt approactt would attow fire dJstricts to start fresh and reorganize which might be a very appealing approach. NNFD As&i5tant Chl6f pogan referred to the ace's reqt..'8St to took at the po$sibifity of merging fire distlicts and incorporating EMS in the mhL Old dJstricts woufd need to be dissofved to form a new district and legislation is required to do that. NNFO's revlewec;i the existing sneu Bill and realized that an attorney needed to focus on the complexities of our local Situation to try to create a template or mechanism to handfe such complex components as our pension and union issues. The approach was to prOVide a .~ document" ior other Diftlriv~ in the county to consider and shape, not to do it alone. BCIFO Commissioner Chao took his offtco to "do the best for the peopfe-. H6 didn't understand the concern about the July timetable and felt that focused effort shoufd be made to get a document ready for review by the FSSC at July'S meeting. Then he and his Board coutd make a decision on whether or not BOfFO coord support the concepts included in a draft bill that would go to the Uilgislature., ~ felt the- group "should move on, clear the air, and make a decision by July or kill it for now. " GGFD Commissioner Stedman echoed the idea once the individual Soarers get the fate&t version to review, they should be able to appoint a member to the Task Force lor recommendations to be ready for the FSSC review in July. ENFD Commissioner Cannon urged all Boards- to. appoint a Commissioner representative at the May meetings so that the Task Force could promptly start working on analyzing and revising the draft bitt rt i!I Special Meeting of the FSSC needs to be called to review the results of the Task Force meetlng$ tnen that should be an option. ENFD Commissioner Davis moved ttlBt we ao back to our resoective Boards at the Mav meatin9a to select a ~ ~esentatiw ~ to serve 00 the Shelt Bill Task Foroe and lmmediatelv notifv the Facilitator of the ..,nresentatlve's name in order to schedUle Task Force m88tfnos as auickfy as oosslble wtth a reoort to come back to the FSSC in Julv and such motion would locIu(J& ~ a Soeeial Meetino if necessarY. NNFD Commissioner Burke seconde~ the motion which oassed unanimously on an a to 0 vote. VII. New Busrness - None Scheduled VIU. Schedule Next Quarterfy Meeting Date - July 23, 2009 Date It was agreed that the next regularly $cheduled quarterly meeting would be held at 6:30 PM on JuJy 23, 2009 with fmmokalee Fire District offering to be the host ~. Food will be served The finaf quarterly meeting date for 2009 will be October ~~ ?t"epiiU"eQ ~ Edit.ed by "JA'" Rautio, FSOC Faeilicato-r, 04-27~09; 07-10-09: 07-17-09. 07-21-09: 07-22-09. 7-23-09. ~ S - 60/80 39~d ~u S3IcJIitN lSI;f3 G8L tvLL6EG !E:!! 600G/EG/L0 16/182 IX. Discussion of April Quarterly MeetIng's New Agenda Items GGFD Commissioner Chuck McMahon suggested two possible items for Ule next meeting.. Farst he would Uke to reopen thft disws8ion on meeting dates with consideration of meeting avery other month. Second was to disc:U$S. the pQSSibUtty of CtHttng a Task Force to review having the County tum EMS over to the Fire DiStricts with NNFO POSSibly being the ~ative- district under an tnterIocat Agreement x. Adjourn A m~IOQ by NNFO Commissioner Bur1<e and seconded bv GGFD CQm.mi.ssioner McMahon to adfoum D8adied unanimoust{. TIle meeting ended at 8:20 PM. Prepared and Edited by -JA. Rautio, FSSC Facilitator, Ot-~7-0g; 07~10-09; 07-17-09; u7-21-09; O'-22-0~, 1-23-09. - 9 - 60/60 39ltd 3~I~ S3l~ LS~ lSL1PLL6Sl tS:tt 600l/Sl/L0 ... ." \ ,Fi~la __ D' Halas ~~-16 " 1 B 3 v:, ,;~. Henning r 1 Coyle tJ;;::. '1 JUL 1', 2009 Apn 17,2008 "t Coletta _ ~f!S~bM THE INTERVIEW PROCESS FOR SUPERVISOR OF THE COLLIER COUNTY GOLDEN GATE COMMUNITY CENTER SELECTION COMMITTEE RECE\VED Naples, Florida, April 17 , 2008 LET IT BE REMEMBERED, that the Collier County Golden Gate Community Center Selection Committee, in and for the County of Collier, having conducted business herein, met on this date at 9:30 AM in Rooms A & B of the Golden Gate Community Center, 4701 Golden Gate Parkway, Naples, Florida, for the sole purpose of interviewing for the Supervisor of the Golden Gate Community Center with the following present: THOSE PRESENT: Shari Ferguson - Region II Manager Annie Alvarez - Regional Manager Jenny Morris - Human Resources Jim KIug - Chairman - GG Community Advisory Committee Kaydee Tuff - GG Community Advisory Member Sue Flynn - Mancan ~. CorTes: ~:~ , t.J to TL lJB.Q 2!D;&g: , 16 1 Ap~ d~~' ,., L Call to Order The interview process started at 9:30 AM. Shari Ferguson gave a summary ofthe Golden Gate Center as being an MSTU, recognizing it is the only Park that has an MSTU and that 2 members of the Golden Gate Advisory Board were present at the meeting. Due to the Sunshine Law the interviews would be recorded and minutes taken. Each candidate was asked the same questions. (See attached) Jenny Morris provided the Selection Committee with applications and a "Panel Interview Questions for Community Center Supervisor" on each Candidate for the grading process. Discussion was made regarding each candidate after each interview was complete. Each member of the Selection Committee graded each Candidate. II. Candidates Interviewed . Greg Cartotto - 9:35 AM to 10:25 AM . Lillian Jourdan - 10:35 AM to 11:37 AM . Lisa Lewis - 11 :40 AM to 12: 15 PM Recessed - 12:15 PM Session resumed at 1:30 PM The following Candidates were then interviewed: . Christina Apkarian - 1:30 PM to 2:00 PM . Karen Clements - 2:30 to 2:55 PM . Vicki Wilson - 3:13 PM to 3:45 PM . Mario Bono - 4:20 PM to 4:55 PM Discussions were made concerning salary and salary expectations, along with duration of time to make transaction. Selection Committee completed the Final Scoring and discussed their choices. Jenny Morris instructed the Selection Committee, if they were interested in any of the Candidates, they could make a recommendation for the position. Jim Klug made a recommendation that Greg Cartotto would be their first choice for the supervisor position and Vicki Wilson would be their second choice. Recommendation carried a unanimous consensus. Jim Klug will call a Special Meeting to gain support from the Advisory Committee Members on the Candidates. Shari Ferguson will advertise that a Special Golden Gate Community Advisory Board meeting will be held on Tuesday, April 22, 2008 at 6:00 PM. 2 " 16/ 1 B 3 April 17, 20PS " t4~ ". Jenny Morris stated the Recommendations would be presented to the Director and then to the Administrator for their approval. There being no further business for the good of the County, the Selection Committee concluded their interviews at 5:25 PM. COLLIER COUNTY GOLDEN GATE COMMUNITY CENTER SELECTION COMMITTEE These Minutes were approved by the Board/C9JJl1Q.ittee Chair on as presented or as amended 3